School Orientation ProgrammeMANAGEMENT

2.0 SCHOOL ADMINISTRATION

2.1 SCHOOL ORGANIZATION CHART

PENGETUA
YM Raja Rozita bt Raja Hanafi

BRIGED KOMUNITI

PIBG
En Mat Jusoh b Salleh

PK AKADEMIK PK HAL EHWAL PK PETANG

PK KOKURIKULUM
Tn Hj Tarmuji b Kasti MURID En Mohd
En Deraman Kanafi b Alias
Abdullah

KURIKULUM ( GURU KANAN MATA PELAJARAN )

GKMP GKMP GKMP GKMP KAUNSELOR PEMBANTU

BAHASA SAINS & MAT TEK & VOK KEMANUSIAAN Pn Zunaini bt PK PETANG
Pn Sabariah Bt Pn Fazidah bt En Ahmad En Abu Hashim Yah Pn Hjh Nor
Hussain Yusof Bahrin Sudir Kentol Husniah Mohd.

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School Administrative of SMK Rantau Panjang headed by the principal YM Hajah Raja
Rozita Bt Raja Hanafi. Some of its duties of the school principals are as the general
administration , school supervisors, students and school staff and financial managers. But her
duties was assisted by senior assistant teachers and school clerk.

2.2 THE ROLES OF TEACHERS

2.2.1 PRINSIPAL
2.2.1.1 Role
1. Responsible in curriculum and co-curriculum development
2. Ensure the implementation was followed by Ministry of Education and RRPPS.
3. Responsible in school management, administration and financial.
4. To create two ways interaction with the communities and the outsiders/
5. To teach a few period followed by Circular 3/67 1882 ( amendment)

2.2.1.2 Task
1. Curriculum Manager (professional job)
a. Supervise and control school objective and policy followed by Ministry of
education policy.
b. To determine the school aim, planning the improvement of teaching and learning
process.
c. To ensure the teacher teach follow by scheme of work and syllabus based on the
rate time
d. Supervise and absorbed the process teaching and learning.
e. To marked and update the teacher’s record book, student’s report book, profile
book, students’ attendance book and curriculum’s book.
f. To determine the policy of curriculum’s activity.

2. Student Development
a. To ensure the implementation of students development program such as self-
management skills, learning and motivation skills.
b. To determine the implementation of school discipline policy.

3. Management and Development

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a. Student
i. To ensure the registration of students’ in-take
ii. Students’ movement
iii. To check the students’ attendance book
iv. To determine the process of giving scholarship and other
v. Support to student is fair and follow by procedure
vi. To ensure the examination policy is implement follow by rules

b. Personal Management
i. To determine the profession and development staff and organize the
administration every year
ii. To make sure the teacher has teaching license
iii. To keep the official welfare

c. Financial
i. To determine the annually expenditure
ii. To control school’s stocks and property
iii. Control the expenditure that necessary by each sector

d. Physical facilities
i. To ensure the physical condition such as building, field and school
environment in good condition
ii. To improve the school purity
iii. To ensure the facilities and enough to cater student’s need

4. Organization and Self-Development

a. Plan and supervise the staff development activities such as indoor course
b. To encourage the critical thinking, sharing info encourage the teacher to involve in
community activities
5. Self - Development
a. To improve the reading culture and knowledge culture
b. To organize the research and development for successful of school management
c. To produce the articles that relate with the teaching profession and management
d. To become as president of parent teacher association

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2.2.2 SENIOR ASSISTANT

2.2.2.1 Role
1. Replace the principal when the principal is not in the school
2. Teach a few periods followed the principal order
3. Responsible to principal in curriculum, administrations, society’s relationship and school
safety
4. Assist the principle in the school administration in afternoon session.
5. Assist the principle in supervises and evaluates teaching process

2.2.2.2 Tasks

1. Curriculum
a. Determine lesson plan for daily, weekly and school sessions
b. Ensure all the panels’ subject is operational.
c. Assist in preparing education instruments, library, labs and workshop
d. Assist in planning and coordinate all the aspects that relate with the evaluation and
examinations and planning the actions.
e. Assist all the teachers’ development training in school.
f. Arrange all the timetables and teachers and prepare relief teachers.

2. Management
a. Assist in determining teachers and school staff.
b. Assist in coordinating all the examinations, seminar and training for teachers and
staff.
c. Assist in planning school calendar.
d. Assist in planning school annual budget.
e. Coordinate in preparing finance statement for audition
f. Coordinate all the school fees.

3. Development of students

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a. Assist in planning and coordinate all school culture, purity and cleanliness of the
school.
b. Planning the fire precaution procedures.
c. Make the motivational seminar and students skills

4. Organization
a. Create two ways interactions between school, parents and societies.
b. Make a seminar/ training for personal.
5. Self -Development
a. Develop reading culture and knowledge culture.
b. Attend seminar and workshop.
c. Running the research for the successful of school management( R&D )
d. Actively participate on association that relate with the teacher profession.

2.2.3 SENIOR ASSISTANT STUDENTS AFFAIR

2.2.3.1 Role
1. To relief the principal and senior assistant task when they are not in the school
2. To teach a few period followed by principal instructions
3. Responsible to the principal in the counselling, safety and student welfare, textbook,
scholarship, school canteen and etc.
4. Help the principal in the school administration that have afternoon session.
5. Help the principal in all planning and school management aspect.

2.2.3.2 Task (Handles the Development of Students)

1. Discipline
a. To ensure the school rule and regulation are running
b. To be Advisor Prefect school teacher
c. To take the suitable action toward the students that not abide the school rules and
regulation.
d. To prepare the discipline record and student report
e. To create two way interaction between school and parents.

2. Guide and Counselling

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a. Plan and adjust the implementation of the Counselling and Guidance Program
together the counselling teacher.
b. To adjust and prepare the counselling of students record and prepare the necessary
report
c. To implement the motivation course students skill.
d. To plan and implement the program and orientation for new students
e. The Protection of Students Program
f. Planning and implement the program of prevent the drug and other programs at
school
g. To ensure the safety precaution of students at the school.

2.2.4 SENIOR ASSISTANT CO-CURRICULUM AFFAIR

2.2.4.1 Roles
1. To relief the role of principal when she/he is not in school
2. To teach a few period by following the instruction of principal
3. To help the principal in the school administration in case the school has an afternoon
session.

2.2.4.2 Tasks

1. Co-curriculum
a. Sports and Game
i. To plan, implement and supervise the sports and game activities
ii. To help and plan sports and games calendar
iii. To manage the selection of students to represent the school
iv. To control and evaluate the sports and game activities to achieve the
objective
a. Club/ association
i. To concord and supervise the club and association
ii. To ensure the implementation of club program is organize as follow the
timetable

b. Unit uniform

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i. To plan the strategy of school uniform involvement

ii. To concord the implementation of school uniform activity

2. Management
a. Manage and supervise each of co-curriculum activity
b. Prepare the estimation budget of co-curriculum management
c. Help and manage to publish the entire magazine/school article
d. Manage and supervise the co-curriculum instruments and facilities

3. Students development
a. To help planning students development program such as annual camping, Co-
Curriculum Day, canteen Day and etc

4. Organization development
a. To create the two ways interaction between school with the parents and society
b. To implement the course/ personnel seminar

5. Personnel development
a. To improve the reading and knowledge culture
b. To attend the course and workshop
c. Give the expertise contribution in the educational

2.2.5 AFTERNOON SUPERVISOR

2.2.5.1 Roles

1. Replace the role of Principal and Senior Assistant Teachers if they are not in the school.
2. Teach the students a few periods according Principle order.
3. Responsible as Principal in administration in all school management aspects in afternoon
session.
4. Assist in nurturing relationship between the teachers in the morning and afternoon session.
5. Assist the Principal in supervise and evaluate the teacher for teaching and learning in
school.
6. Assist the Principal in planning and management aspects in school.

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2.2.5.2 Task

1. Curriculum

a. Assist all aspects of teaching and learning in afternoon session.

b. Arrange the timetable, teachers and prepare the relief schedule for teachers.
c. Manage the usage of the library ,radio program and education channel and others
d. Manage the management and guidance activities in afternoon session
e. Manage examination and evaluation management.
f. Determine the implementation of education program in afternoon session.
g. Check the student’s books in randomly.

2. Co-curriculum

a. Manage the co-curriculum activities,/society /club/games and uniform unit.

b. Assist in planning the school co-curriculum calendar.
c. Plan the strategy of student’s participation in co-curriculum activities.

3. Management

a. Record all types of holiday that been taken by the teachers.

b. Manage all the fees and others subsidiaries
c. Manage all the staff lab, workshop working others in afternoon session.
d. Assist in planning school calendar
e. Assist in preparing school annual budget.
f. Check student’s attendance book in afternoon session.
g. Manage all the aspects students’ transition in afternoon sessions.
h. Manage all aspects of textbook facilities.
i. Manage all the scholarship.

4. Student Development

a. Ensure the setting of moral values in teaching and learning programs guidance and
counselling.
b. Ensure the school rules and regulations are implemented in school.
c. Planning and manage guidance and counselling program for afternoon session
students
d. Planning and implement welfare programs for afternoon session students.

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e. Ensure precaution steps for afternoon session students during school session.
f. Manage all treatment facilities for afternoon session students.

5. Organization Development

a. Create two ways interactions between school and parents /societies.

b. Make seminar/training personality.

6. Self - Development

a. Encourage the reading and knowledge culture.

b. Attend all the seminar and workshops.
c. Organize an investigate for successful school management(R&D)
d. Produce the articles in professional Development and d Teaching Profession.
e. Participate actively in association that relate with teaching profession.

2.2.6 HEADS OF SECTORS

2.2.6.1 Roles
1. Responsible in all aspects of curriculum and administration that relate with their sectors.
2. Responsible to the Principle in planning and management of co-curriculum that relate with
their sector.
3. Assist the principle in supervise and evaluate the effective teaching and learning that relate
with their sector
4. Construct a program that can increase the successful of student academic and behaviour.
5. Assist the principle in all planning and management education aspects that relate with the
sector
6. Teach at least 18 periods a week.

2.2.6.2 Task

1. Curriculum

a. Lead others teachers in determine and planning Rancangan Pelajaran Penggal

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Mingguan and others that relate with their sectors

b. As a chairman in meeting of head of panels that is responsible to their sectors
c. As a supervisor to teaching and learning activities
d. Guide trainees teachers, new teachers and temporary teachers manage their tasks
e. Determine instruments and education sources that been used and there are effective
f. Investigate all types of report that relate with their sectors and take actions from
that report
g. Coordinate the management and implementation of guidance and rehabilitation
activities
h. Assist in planning program and administer all activities that been organize by
school, state and ministry

2. Co-curriculum

a. Plan, administer and implement all co-curriculum activities that relate with
academic that can help in increase students successful in academic
b. Plan, manage and supervise all activities in society that are under them.

3. Management

a. Assist in determine and divide teachers tasks according to their subjects

b. Assist in managing all examination matter, seminar and training for teachers
c. Assist in manage and supervise the information and data collected that relate with
their sectors
d. Assist in planning school calendar
e. Supervise all the teachers under them
f. Prepare the estimation of school annual budget and control the expansion

4. Others

a. Contact with PKG District Educations Office and Educations State Library about
whatever information and assistance that been use in helping the school and
teachers.
b. Contact with others Head of sectors in others to increase the students’ academic

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c. Complete the resources room with a data and in formations that are relate with the
curriculum subject that can be use effectively by the teachers.
d. Assist the principle in supervising all examinations, co-curriculum activities and
timetable and school library.
e. Administer all the instructions that been given by the principle by the times.

2.2.7 HEADS OF PANEL

2.2.7.1 Roles

1. Responsible in increase the academic quality and performance in examination of PMR and
SPM
2. Discuss about all these matters:
a. Teaching planning
b. Text books
c. Subject syllabus
d. Increase the teaching and learning system
e. Examination and evaluation
f. Teaching aids
g. Convalescence
h. Working training
i. The implementation of school academic planning for a long and short terms
j. Increasing student’s performance in subjects
k. Preparing SKU of panel for subjects
3. Take care the condition of exceptional room ( if have ) and others equipment of the subjects.
4. Operating 5 years school academic program.

2.2.8 EXAMINATION SECRETARY

2.2.8.1 Roles

1. Preparing examination table in school level

2. Preparing questions constructing table
3. Operating printing, distributing and place in keeping the question papers

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4. Ensure the safety

5. Ensure all the examination papers are distributed to all examination observers before the
examination start
6. Ensure the question maker prepares all the schemes
7. Ensure timetable of answering scheme are same as time that been fixed
8. Ensure all the questions are keep as the reference
9. Fix a date for meeting session between teachers and parent in discussing about the student
performance.

2.2.9 CO-CURRICULUM SECRETARY

2.2.9.1 Roles

1. Planning and supervise activities of society/club/uniform units.

2. Preparing the timetable for interactions of co-curriculum and meeting.
3. Balancing all society/club/uniform unit activities.
4. Preparing permission form for the parents for students involve in co-curriculum activities.
5. Ensure all the rules and regulation and meeting minutes are failing in effective.
6. Manage co-curriculum card/book.
7. Prepare form/book that been needed for co-curriculum activities.
8. Ensure annual meeting and community’s selection done every year in the date that been
decided.
9. Collect annual planning for reference and record.
10. Collect annual report and activities book for reference and record.
11. Make the whole annual report that describes activities and achievement of the school co-
curriculum.
12. Accomplish others tasks that been ordered by the principle currently.

2.2.10 SPORTS SECRETARY

2.2.10.1 Roles

1. Organize all school sports activity

2. To prepare sports activity calendar and schedule suitably with MSSD/ MSSS/ MSSM
activity
3. Prescribe student in sports house

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4. Provide annual budget estimate for activity and equipment

5. Coordinate school’s participation in outdoor sports activity school
6. Provide full report on all school sports activity and external school for reference and record
7. Always discuss with Principal/Senior assistant of Student Affair/senior Assistant of Co-
Curriculum for importance of sports school
8. Record successful achievement student and school team inside sports achievement record
book school.

2.2.11 CLASSROOM TEACHER

2.2.11.1 Roles

1. Class management and Organization

a. Form class organization, which comprises of form monitor, form monitor assistant,
treasurer.
b. To ensure AJK cleanliness distribute student to clear blackboard, sweep floor, wipe
window, arrange desk and chair, and throw rubbish
c. To ensure joy committee member always updating information notice board from
time to time, provide curtain and flower for class
d. Set things following have inside class:
i. Timetable
ii. Roster
iii. Class furniture such as student table, teacher table and blackboard
iv. Class motto, cleaning equipment such as broom, rubbish waste-paper
basket and scoop
v. Predetermined better fan and light in safe to be used
vi. Guide class organization appointed to carry out task.

2. Attendance schedule and attendance of student

a. Mark daily attendance schedule and stores attendance book in office
b. To ensure latest data of student in the class.

3. Education report, certificate stop, testimonial and card 001

a. To ensure each student having student development card

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b. Fill score and make academic progress report, co-curriculum and physical in
student development card every term
c. Provide and fill Mark sheet for each school exams, card 001, and certificate stop
and testimonial for student continue schooling.

4. Learning problem, personal health, and discipline

a. Always concern on all student problem
b. Reporting to guidance teacher and counselling if found decline of education among
students
c. Give support, motivation and stimulate student interest on academic

5. Textbook, scholarships and help

a. Ensure text book loan scheme in distribute to eligible student and ensure that books
in wrap and in write student’s name.
b. Update file SPBT from time to time.
c. Identify students that qualify to accept any other helps and reporting to welfare
teacher.

6. New student’s registration

a. Received new student intake from form coordinator.
b. Register new student into student intake book and get registration number new
student from student intake book of senior assistant of students’ affair.
c. Predetermined to receive progress card learn, card 001 from early school,
determine sports house and take personal details in need.

2.2.12 TEACHERS

2.2.12.1 Roles

1. Subject Teacher
a. Own understand, cam interpret and describe syllabus and description content the
subject
b. Carry out monthly test and assessment to students, record questions and test results
in record book teach

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c. Sits in subject committee, attend and comply and implement committee meeting’s
decision
d. Help manage questions bank
e. Always follow development and reform of technique teaching for the subject to
raise performance in lesson and learning

2. Teacher work daily

a. Should come at least 15 minutes before schooling started and return at the least 15
minutes after ended school
b. Observe students’ discipline out of time learning such as school break and around
the school area and take immediate and reasonable action if necessary
c. Manage matters in connection with loss of things
d. Make a note on important things which occurred during daily/school week into
lofty work

3. Textbook teacher
a. Distribute textbook to other teacher and reference book
b. Order textbooks for teacher’s use
c. Fill order form in invariably message made

2.2.13 STAFF

2.2.13.1 Administration Assistant ( Finance Sector)

2.2.13.1.1 Roles
i. Preparing salary claim
ii. Preparing scholarship
iii. Preparing overtime allowance claim
iv. Preparing bill payment
v. Update: Cash book
vi. Manage cheques
vii. Manage calculate extraordinary student’s fees and keep it the bank slip
viii. Manage order the office equipment.

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2.2.13.2 Administration Assistant (Service Management

sector)
2.2.13.2.1 Roles
i. Manage BKP, society of welfare and others
ii. Students’ exchange
iii. Teachers and staff exchange
iv. Confirmation of position, public examination, retirement and induction course
v. Letters and teachers/ staffs holiday record
vi. PMR/SPM/STPM certificate when the students are request
vii. Blue book/teaching permit
viii. Students, teachers and staffs data.

2.3 STAFF DEVELOPMENT

INTRODUCTION

1.1 Based on Policy Public Sector Human Resource Training Service Circular No.6/2005,
it is the responsibility of the Secretary General/Head of Department to ensure that their
members at all levels of the course at least seven days in a year.

1.2 Special Professional Council Meeting dated August 22, 2007 MOE decided BPG
as coordinators execute in-service training (LDP) KPM.

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1.3 Professional Meeting No.7/2007 dated 21 November 2007 approved a concept

proposal Operations Training to Enhance Professionalism in field of Teaching and
Learning for Education Services, Ministry of Education with emphasis on the
operation of a school based in line with the concept of "let managers manage' and
teachers LDP practice outside countries that show the current teacher training focus is
on school-based training.

2. BACKGROUND

In-Service Training for PPP have been implemented by the others parties in the MOE
Division, State Department, District Department and schools according to their needs.
This situation resulted in the following issues:

2.1 Implementation of the LDP and Divisions JPN- stacking overlap.

2.2 Frequency of teachers leaving the school for the courses conducted by others
parties at the MOE.
2.3 Data PPP attends inconsistent and there is no accurate data base from an
information source.
2.4 Financial management (distribution and control provisions) less messy.
2.5 Some implementation of LDP has less effective and not fulfill real needs.

3. OBJECTIVE

In-service training has been implementation to achieve the following objectives:

3.1Increasing professionalism.
3.2 Expose teachers to the latest innovations in the field of education.
3.3 Increase knowledge and skills continuously professionalism.
3.4 Establish and strengthen the teaching of professional values and practices among
educators.
3.5 Elevating the teaching profession.
2. BACKGROUND

In-Service Training for PPP have been implemented by the others parties in the MOE
Division, State Department, District Department and schools according to their needs.
This situation resulted in the following issues:

2.1 Implementation of the LDP and Divisions JPN- stacking overlap.

2.2 Frequency of teachers leaving the school for the courses conducted by others
parties at the MOE.
2.3 Data PPP attends inconsistent and there is no accurate data base from an
information source.

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2.4 Financial management (distribution and control provisions) less messy.

2.5 Some implementation of LDP has less effective and not fulfill real needs.

3. OBJECTIVE

In-service training has been implementation to achieve the following objectives:

3.1Increasing professionalism.
3.2 Expose teachers to the latest innovations in the field of education.
3.3 Increase knowledge and skills continuously professionalism.
3.4 Establish and strengthen the teaching of professional values and practices among
educators.
3.5 Elevating the teaching profession.

Bagi memenuhi syarat yang telah di tetapkan, pihak sekolah telah merancang

beberapa program kursus latihan dalaman untuk semua guru sepanjang tahun.

Perancangan pelaksanaan kursus ini telah ditetapkan dalam takwim sekolah

sebanyak 7 hari setahun. Setiap kursus yang perlu di hadiri ialah 6 jam. Kursus

ini akan memberi latihan kepada guru-guru merangkumi empat aspek iaitu:

 ICT dan Media Pendidikan – IMP

 Pedagogi – P

 Kepimpinan – K

 Motovasi & Kaunseling – MK

Guru-guru perlu memberi maklum balas setiap kali menghadiri kursus ini dengan mengisi borang

BEA0100 yang telah disediakan (Appendix 4). Maklum balas ini akan digunakan untuk penambah

baikan bagi kursus yang akan datang.

Berikut ialah tarikh dan tajuk yang telah ditetapkan sepanjang tahun 2013

refer to Appendix 4 :

a. 19 January 2013

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b. 16 Mac 2013

c. 13 April 2013

d. 4 May 2013

e. 18 May 2013

f. 22 June 2013

g. 6 July 2013

Dua kursus dalaman yang telah dijalankan ialah:-

1. VLE Frog & I-think (IMP) on 19 January 2013 yang disampaikan oleh

En. Rosli B Kamari.

2. Pengurusan Sukan & Ko-Kurikulum on 23 Febuary 2013 (P & K) by

En. Nordin B. Mohd.

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2.4 PARENTS TEACHER ASSOCIATION

2.4.1 THE ORGANIZATIONAL CHART

Pn. Hjh. Raja Rozita Bt. Raja

Hanafi
PENASIHAT

En. Mat Jusoh Bin Salleh

YDP PIBG

Pn. Nor Azmah Bt. Mat Perak

NAIB YDP

En. Halim Bin Sapari

SETIAUSAHA KEHORMAT

En. Wee Ching Peow

BENDAHARI KEHORMAT
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AHLI JAWATANKUASA JURUAUDIT

WAKIL IBU BAPA:

En. Mohd. Johari Bin Turiman (Ibu bapa)
Pn. Rasamani a/p Sockaling
Pn. Norliena Bt. Mohamad (Guru)
Pn. Saerah Bt. Mohd. Jani

En. Mohd. Zain Bin Wagiman

En. Abdul Rahman Bin Abdul Karim

WAKIL GURU:

Pn. Siti Rogayah Bt. Zailan

Pn. Ruhana Bt. Abu Shahim

Pn. Naja Reihan Bt. Mohd. Mansor

2.4.2 THE ROLESS OF THE ASSOCIATION

Refer Appendix 3

2.4.3 ACTIVITIES

1. Parents- Teachers Association Committee Meeting

2. Entrepreneur Carnival 2012 program

3. Build a multi-purpose endowment beside canteen

4. 5S and Cheerful School program

5. Build Roof Assembly

6. Parenting program

7. Students Personality Development Program

8. Motivation Program PMR and SPM

9. Prevent operation truancy

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10. Support and contribute to the programs organized by the school such as:

10.1 Language Month Program

10.2 Technical and Vocational Month Program

3.10 Science and Math Month

10.4 Program Humanities Month (Patriotic)

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