Deployment Checklist

Project Name:

Version 1.0

Logistimo India Pvt. Ltd.,

37 Kasturba Road Cross,
Bangalore – 560001
Karnataka, India

[email protected]
Table of Contents
What will this document help you achieve? ..................................................................... 3
Deployment checklist ....................................................................................................... 3
A. Plan ................................................................................................................................... 3
1. Deployment objectives ......................................................................................................... 3
2. Supply chain landscape ......................................................................................................... 3
3. Scope of deployment ............................................................................................................ 3
4. Infrastructure assessment .................................................................................................... 3
5. Deployment preparation ...................................................................................................... 4
B. Deploy ............................................................................................................................... 4
1. Metadata collection .............................................................................................................. 4
2. Procure hardware ................................................................................................................. 4
3. Human resource allocation ................................................................................................... 4
4. Configure Logistimo .............................................................................................................. 4
5. Setup support structure ........................................................................................................ 5
6. Training ................................................................................................................................. 5
C. Monitor ............................................................................................................................. 5
1. Increase adoption ................................................................................................................. 5
2. Improve data quality ............................................................................................................. 6
3. Analyze supply chain performance ....................................................................................... 6
4. Understand user feedback .................................................................................................... 6
5. Post-deployment measures .................................................................................................. 6

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What will this document help you
achieve?
The checklist can be used to ensure all key deployment activities are complete. It also provides links to
reference documents which can be used during deployment. The deployment stages have been broadly divided
into:
1. Plan
2. Deploy
3. Monitor

Deployment checklist
Supporting
Checklist document
A. Plan
1. Deployment objectives
Are there clearly defined objectives for the project?
Is there a written communication between partners (deployment, implementation,
beneficiaries etc.) to adopt Logistimo?
Is there a draft Memorandum of Understanding (MOU) for all partners?
Has the MoU been reviewed by the legal teams?
2. Supply chain landscape
Has the existing supply-chain been documented?
Have the locations for preliminary assessment been identified?
Is the preliminary assessment of identified regions complete? P1. Facility survey

3. Scope of deployment
Have the challenges affecting the objective been identified?
Has the supply chain been mapped to Logistimo’s offerings?
Have the functions at different nodes been finalized?
Have the deployment phases been finalized?
Is the deployment roadmap ready?
Has the draft MoU been updated with finalized scope, if required?
Have MoUs been signed between all partners?
4. Infrastructure assessment
Have all the hardware equipments required for deployment been identified? P2. Infrastructure
requirements
Have the vendors for hardware procurement been identified and contacted ?

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 5. Deployment preparation
Is the deployment project plan ready? P3. Project plan
Is the resource allocation plan ready?
Is the deployment budget plan ready?
Is the deployment schedule (location & timelines) ready?
Have all the parties been communicated of the deployment schedule?
Is the training schedule (location & timelines) ready?
Have the trainers been identified?
Is the objectives of the support system clear?
Has the support platform been identified?
B. Deploy
1. Metadata collection
Has the metadata collection process been finalized?
Have the metadata collection templates been sent for data gathering?
Has all the entities (facilities) and user metadata been collected across echelons? D1-a. Entities & Users
metadata collection
template
Is the material master list ready? D1-b. Material metadata
collection template
Has the inventory details across all entities (stores) been captured? D1-c. Inventory metadata
collection template
Has the asset metadata across all entities (stores) been captured? D1-d. Assets metadata
collection template
Has the administrative structure across echelons been captured? D1-e. Supervisors
metadata collection
template
2. Procure hardware
Have all the hardware equipments been procured?
Is there a buffer stock of hardware available?
3. Human resource allocation
Have resources been allocated for specific deployment tasks?
Has additional workforce requirement been analyzed?
Is the hiring of additional workforce complete?
4. Configure Logistimo
Is the project domain structure ready?
Have all the material categories been identified?
Has Logistimo been configured? Logistimo Knowledge
base
Have all the necessary notifications been setup? Logistimo Knowledge
base
Has the system been tested for use cases?
Have all the third party devices/applications (if any) been integrated with
Logistimo?
Have the reports requirements been analyzed and customized accordingly? Logistimo Knowledge
base
Have all the collected metadata been uploaded? Logistimo Knowledge

4

 base
5. Setup support structure
Is the support escalation matrix ready? D3. Guidelines for setting
up a support structure

Has the support platform been built? D3. Guidelines for setting
up a support structure

Has the support platform been tested with use cases?

6. Training
Is the training framework ready?
Has the minimum quorum letter been shared with training organizers? D4-a. Minimum quorum
letter
Have all the trainers been oriented and informed of the nature and scale of
deployment?
Is the Standard Operating Procedure (SOP) ready?
Is the training curriculum ready? D4-b. Training curriculum

Are training materials (manuals, decks, assessments) ready?

Has the training domain been configured? Logistimo Knowledge
base
Are all the training account IDs for trainer and attendees ready? Logistimo Knowledge
base
Has Logistimo been installed on all mobile training devices? D4-c. Guide to installing
Logistimo
Has training infrastructure check been performed at the training venue? D4-d. Training
requirement checklist
Have all the necessary permits to travel for trainers been arranged?
Have all the travel arrangements for trainers been made (accommodation,
commute)?
Is the training attendance sheet ready?
Is the training feedback form ready? D4-e. Training feedback
form
Have all the users been trained as per their roles & responsibilities?
Has the training feedback been collated and analyzed?
Has asset acknowledgement forms been collected from all users? D2. Hardware
acknowledgement form
Has attendance been recorded for all trainings?
Have all the training domains been assessed & cleared post-training? Logistimo Knowledge
base
Have the Go-Live dates for all echelons/entities been finalized?
C. Monitor
1. Increase adoption
Have the usage patterns, trends over a particular duration analyzed? M1. Monitoring supply
chain metrics
Has the support structure gone live on the specified dates?

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 2. Improve data quality

Have gaps in data entry been identified? M1: Monitoring metrics

guide
Have absence of data recording been identified? M1: Monitoring metrics
guide
Have the identified gaps been highlighted to respective personnel?
3. Analyze supply chain performance
Is the daily activity of users being monitored through reports & dashboards? M1: Monitoring metrics
guide
Has the monitoring frequency been identified? M1: Monitoring metrics
guide
Has the data quality guidelines been defined?
Is the data quality being monitored as per the guidelines? M1: Monitoring metrics
guide
4. Understand user feedback
Have all the queries been answered within defined response time?
Have all the queries been clarified based on the escalation matrix?
Is the number of queries and its nature being analyzed?
Is the feedback obtained through queries analyzed?
Has the effectiveness of the support structure been analyzed?
5. Post-deployment measures
Is the plan for a refresher training (if required) ready?
Is the schedule for refresher training ready?
Has the system metadata been updated wherever necessary?
Has the challenges faced during deployment been identified and documented?
Has the reporting structure been re-visited to implement any changes?
Is the plan to incorporate any future feature change/update ready?
Has the SOP been re-visited to implement any modifications?

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