University Memorandum 04 20 2020 PDF

Republic of the Philippines
CEBU TECHNOLOGICAL UNIVERSITY

MAIN CAMPUS
M. J. Cuenco Avenue Cor. R. Palma Street, Cebu City, Philippines
Website: http://www.ctu.edu.ph E-mail: [email protected]
Phone: +6332 402 4060 loc. 1137
OFFICE OF THE UNIVERSITY PRESIDENT
April 20, 2020
CTU Memorandum
No.: PD20-145 s. 2020
TO : Vice President for Academics

University Dean of Instruction
All Campus Directors
All Campus Deans of Instruction
All College Deans/Academic Directors
All Graduate School Deans
SUBJECT : CTU Flexible Learning System Policies During The Threat of COVID 19
1. Suspension of in-person classes (traditional classroom set-up) is extended until the last
day of second semester 2019-2020 on May 24, 2020.
2. Conversely, concerned regular and non-resident instructors/professors, both in the

undergraduate and graduate programs are encouraged to sharpen their creativity,
ingenuity and innovativeness to ensure delivery of instruction and attainment of
competencies set for every course/program through flexible learning system or mixed
mode of instruction.
3. All concerned may continue giving home-based alternative academic activities that
generally do not require a student to go out from home and look for an internet shop.
However, for some classes that already have ongoing online class may continue to do so
but without jeopardizing students’ participation for the reason of inaccessibility. In this
case, concerned faculty must reach out to students’ favor and health safety.
4. With CTU’S observance of national issuances (like CHED, PASUC and National
Government) as well as that of the Local Government Units (Cebu Province and Cebu
City) related to University operations during the threat of COVID-19, the University has
come up with the following policies:
A. For Undergraduate Students
a. Instructors/Professors may exercise academic freedom in the delivery of instruction

and the determination of the students’ performance;
b. The faculty may exercise flexibility in determining the extent of lesson adjustments if
necessary by prioritizing topic coverage; hence, all have to re-map or map out topic scope
and sequence without sacrificing quality;
c. Computation of final grades may be based from all activities in the preliminary and
midterm periods plus the assessments being made out of the four-week tasks in the AAAs
(Alternative Academic Activities) during the suspension of classes from March 16 to April
28 or until the remaining days of the second semester of 2019-2020 (from April 29-May
24, 2020);
“ A premier multi-disciplinary technological university “

MAIN CAMPUS
Phone: +6332 402 4060 loc. 1137
d. In the spirit of CHED COVID ADVISORIES Numbers 1-6, let us evaluate students on the
basis of available indicators as of this pandemic situation and forego other curricular
activities for the remainder of the semester;
e. Upon initial assessments, if there are students whose performance is not passing, the
faculty is requested to patiently extend extra mile to guide, reinforce, if not remediate to
allow the students to pass. He or she does not have the luxury of time to prove or
disprove his capabilities because of the situation. In this case, let us adopt CHED’s concept
of leniency provided the student has proof of compliance.
f. Concerned faculty may opt to utilize April 29 - May 24, 2020 for;
f.1. continuing alternative academic activities to comply the regular semester; or
f.2. the initial assessment of student performance or tasks during the six week
AAAs; or
f.3. the remediation, tutorials, reinforcements and other flexible means to offset
attainment of needed competencies.
g. For students, who may still lack the academic requirements or needed competencies as
assessed by the concerned instructor/professor, are still given enough time until July 15,
2020. Hence, concerned faculty is again requested to deliberately reach out to the
students for them to be able to comply with the requirements and thus eventually getting
a passing grade of a particular course.
h. Policies on OJT and Thesis requirement for undergraduate students may concern the
following;
h.1. All Campus Directors through their OJT coordinators may also facilitate
alternative activities to enable students to complete required practicum/OJT hours
(Reference: CHED COVID Advisory No. 3 on 11 March 2020);
h.2. OJT programs scheduled this Summer 2020 (for example engineering
programs) may adopt a special schedule carefully arranged by the concerned college
deans subject to approval by top authorities;
h.3. Unscheduled oral defense and scheduled oral defense caused by the
suspension of traditional classroom set up may be done through online arrangement
(zoom or skype) if the college/campus has such capability;
h.4. In the event that holding of oral defense through online is not feasible,
students are instead required to submit a simplified thesis report following the IMRAD
(Introduction-Methodology-Results and Discussion) format;
h.5. If the thesis report is not yet organized or the student(s) has/have not yet
finally designed the thesis, case study or capstone project may be a good substitute as a
proof of compliance;

MAIN CAMPUS
Phone: +6332 402 4060 loc. 1137
h.6. Other possible flexible learning activities are encouraged based from the
ingenuity of the concerned faculty.
B. For Graduate Students
a. Note that the first trimester (January-April 2020) is about to end;
b. Graduate faculty may now assess the performance of your students based on the
latter’s achievement prior to the suspension of classroom meetings and also from their
performance in the assigned tasks stipulated in the four-week AAAs;
c. If the concerned graduate students may not be able to comply with the course
requirements in either the foundation courses, major courses, cognates as well as thesis
seminar or dissertation agendum, the faculty has to give the concerned graduate student
enough time to comply until July 15, 2020;
d. Graduate student whose design hearing or oral defense schedules are postponed due
to class suspension may use online mode (zoom, skype and other means depending on
the capability of the graduate school). Again, students are given ample time for these
activities until July 15, 2020;
e. The second trimester will start on May 2020 and end on August 2020. The Graduate
School faculty and staff need to prepare for the new/alternative learning modes;
f. Hence, a few, if not a number of graduate students may simultaneously perform some
course requirements in the second trimester while complying with some in the first
trimester so as not to compromise quality.
5. Uploading of grades for the second semester of 2019-2020 and the first trimester of 2020
shall be on July 16-31, 2020.
6. Campus Directors are directed to formulate a campus admission/entrance policy for

incoming freshmen on the note that at this time of crisis CTU will adopt open admission
with due consideration of the campus carrying capacity; further, excellent grades of
freshman applicants be given preference for all board programs.
7. Campuses/colleges that require hiring of faculty may please coordinate with Dr. Jana
Gloria F. Almerino, Acting HRMO for possible online mode of selection/hiring of faculty.
8. Concerns about graduation for batch 2019-2020 may be further deliberated in the next
management council meeting.
9. This is for widest dissemination and perusal.
ROSEIN A. ANCHETA JR., ASEAN P.E., D.M., Ph.D.

SUC President IV

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Republic of the Philippines

CEBU TECHNOLOGICAL UNIVERSITY

OFFICE OF THE UNIVERSITY PRESIDENT

April 20, 2020

TO : Vice President for Academics

2. Conversely, concerned regular and non-resident instructors/professors, both in the

A. For Undergraduate Students

a. Instructors/Professors may exercise academic freedom in the delivery of instruction

“ A premier multi-disciplinary technological university “

OFFICE OF THE UNIVERSITY PRESIDENT

f.1. continuing alternative academic activities to comply the regular semester; or

“ A premier multi-disciplinary technological university “

OFFICE OF THE UNIVERSITY PRESIDENT

B. For Graduate Students

a. Note that the first trimester (January-April 2020) is about to end;

6. Campus Directors are directed to formulate a campus admission/entrance policy for

9. This is for widest dissemination and perusal.

ROSEIN A. ANCHETA JR., ASEAN P.E., D.M., Ph.D.

“ A premier multi-disciplinary technological university “

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