Q. 1. Kanye Apparels Pvt. Limited is a home grown brand.

It has come long way from

being a family business to a mid-sized organisation. Traditionally they always believed
in appraising employees through checklist method. Recently, many employees have
come out being very vocal about their displeasure on the traditional way of appraisal
and feel it is an unjust way of assessing them. You have been hired as a consultant to
propose a new appraisal system. Also, conclude by justifying your selection for the
choice of appraisal method.

ANSWER NO. 1 :

Introduction​: The organization follows the typical method of appraising employees that is
checklist method. There are a number of disadvantages of following this method that is why
employees show their displeasure of applying this method.

Some of the disadvantages are:

(a) This method is based on ‘Yes’ or ‘No’ question/answers. There is no explanation behind
yes or no.

(b) It takes a lot of time to prepare checklists and questions to be put in it.

(c) Reliability is very much less. It is easy to overlook what is not there and what can be
included.

As a consultant I would like to propose Employee Self-appraisal method. It is a method in

which an employee is asked by the organization to self-evaluate his or her performance on the
job during a year. On the basis of self-evaluation of employee, then the meeting of review of
annual performance happened. In which, both the manager or leader and the employee takes
participate. Manager seeks the justification of all the statements made by the employee in the
appraisal form. Final evaluation negotiates on the basis of manager’s perception and
employee’s expectation and their mutual agreement.

The self-evaluation process assists in understanding the employees’ expectations; their past
job performance; how they carried it out; what they perceive about their working and job
performance, to identify their own weakness and strength in comparison to the others. What
kind of training they needed and what grades should be given to them. It assists management
in knowing and gathers the nerves of people and improvisation of organization’s climate and
atmosphere.

Here are some of the benefits of adopting Employee Self-appraisal in performance

management system and review:

1. Reliability:​ It rarely happen that self-evaluation or self-appraisal results are

considered without negotiation or discussion of employees with its team leader.
On the ethical note, it should not be done that way. So, if the organization follows
the self-appraisal then the chances of true and right appraisal is high.
 2. Lesser degree of dissonance among employees and leaders:​ It is widely seen that
in most of the organization, there is existence of some dissonance with the
employees and their managers and most of the conversations run around appraisal,
monetary, benefits aspects. By having a discussion and negotiation, chances of
having dissonance can be reduced.

3. Purpose​: The major reason why most of the organization adapts self-appraisal as
method of appraisal is to uplift the communication regarding the job performances
between the manager and its team. Elements of discussion are what quality of
work is done in what amount of time; future business goals with divided into
working of quarter goals; skills and learning attained from past working and next
step for the individual’s career.

4. Faith in the system:​ In the mean world, everything seems to be unfair especially
when it comes to someone’s growth, career, and benefits. Everyone thinks he or
she is more deserving than the other. This method of appraisal helps in changing
the perception of the employee in terms of the review and appraisal system. It
helps in letting know the employee about the demands and expectations of the
origination and where his or her performance stands. It helps in reducing the
unnecessary stress, tensions which are the results of negative atmosphere.

Conclusion​: Self-appraisal method provides a structural approach for self-evaluation which

allows all the employees to rate themselves on different aspects. In addition to that, it also
assists in exclusive introspection feedback that makes easy for all the employees to put all the
relevant information about the factors and elements which help them in achieving their future
goals.

2. Alaya infrastructure is a small sized organization having 150 employees. The

organization never had formal induction training. You are their first ever HR Manager
and you strongly feel the need to have induction training. You are asked to present the
concept and need for induction training to senior management. Conclude by
emphasizing on the importance/advantages of induction training.
ANSWER NO. 2​.

Introduction​: Training is referred to a process by which an organization wants to impart or

inject information or instructions regarding a specific subject, topic, course, about the
organization and its subsidiaries, organization’s work etc. into employees within or outside of
the organization to enhance and attain the required level of the skills, knowledge and
performances of the employees.

Induction training is mandatory for every employee. Despite the fact that employees
possesses high level of qualification and eligibility, but still every organization wants to give
training to their employees because:

1. Dynamic environment & differentials –​ Use of technology, computers, various

types of machines etc. require technical knowledge. Moreover, the trend of use of
existing technology can become obsolete at any point of time. So, induction
training is necessary for employees to let them know how the organization’s
environment, technology is different from their previous organization. How they
have to deal with existing technology and how to adapt if there is any changes
occur.

2. Complexity in the organizational structure – ​Division of the organization on the

basis of functions, product and service based division, team, network etc. the
organizational structure has become more complex. This leads to increase in
facing the problems of coordination among the employees. So, with the help of
induction training newly recruited employees and existing employees can be
trained how to coordinate in such a situation.

3. Relations in the organization –​ Healthy human relations are the basic need of the
organization and every management wants to ensure that there are going smooth
relations in the organization. Induction training facilitates in knowing the
hierarchy in advance and eliminates confusion of point of contact and human
relation problems.

4. To make employees eligible and specific to the job specification –​ Sometimes, it

happens that employees may are eligible and qualified enough for the job but are
not exactly suited to the job, irrespective of his/her past experiences, skills and
knowledge etc. A gap of organization’s requirements and employees’ current
present status is always there. Induction training is helpful in eliminating this gap
by letting the people how they can climb the ladder. What is the process of it?
How it can be attained?

5. Organization policies – ​There are various adopted by the organization regarding

the women's safety, compensation plans, career growth. It is not possible to go to
every employee’s desk and tell them. So induction training help in spreading of
policies at once to all.

Like any other thing, Induction Training also depends upon certain factors:

6. Motive of the training –​ The motive of the training is a major factor in its
successful planning and implementation. Clear understanding of the skills and
 information and the way that is to be imparted to employees make the training
successful.

7. Training staff –​ The staff member who is responsible for the impartment of
training plays a significant role in making the training more effective. Education
and experience of trainers matter a lot in developing training session and how they
cope up with their audience.

8. Audience – ​Audience is the major factor that influences the effectiveness of

training session. On the basis of type of audience, their eligibility and knowledge,
the trainer develops their program and training session. If audience have any little
background knowledge about the subject, then it would be easy for the trainer to
run the session.

Conclusion​: With the help of Induction training, new employee can be provided with
relevant information they are going to need in their job, save time and money, reduce the
manpower turnover and helpful in establishing an effective

3. A web content creation organization name Natika which is into humor based content
is expanding and wants to hire a social media intern. Advertisement has to be placed for
the vacancy. Based on this

A. Write a job description for social media intern for the above organisation.

ANSWER NO 3 A
A job description helps in understanding the background of the organization and the
summary of the position that is required to be filled with the expectations associated with the
profile.

Natika can place advertisement and job description in this way:

Social Media Intern

Natika, web content creation growing firm is looking for a Social Media Intern who would
like to join our organization for New York location. The applicant should possess a high
degree of knowledge of social media platforms with different digital media landscapes. The
selected will be responsible for his or her contribution in writing content, editing and
proofreading of the contents, monitoring and posting of the content on the different blogs and
various social networking sites. Apart from it, he or she will be responsible for carrying out
online forums, promotional activities and reaching out to the right audience, optimization
analysis and carrying out keywords analysis. Those who are looking for an opportunity to
grow themselves in the field of advertising, media and digital marketing are welcomed to
apply.

Responsibilities and Duties:

• Comfortable with working on applications like Facebook, Twitter, Instagram.

• Able to write technical friendly contents

• Planning the content, Editing and Proofreading before posting, aware of technology
& electronic newsletters

• Lead and define our daily coverage of the humor content to the industry

• Spotting and identifying potential stories & high impact of our content on what kind
of audience and reaching to them

• Brainstorm new and creative ideas for writing humor section

• Conducting research and provides in-depth knowledge of the given topics to come
up with engaging content

Conclusion​: By writing advertisement which direct put impression on the right applicants are
helpful in bringing the right applicant to the organization and channelization of business and
bring business to the firm.

3 B. Write job specification for the above profile.

ANSWER NO 3 B
Introduction​: It a statement that depicts the eligibility of applicants in terms of educational
qualifications, qualities of the applicant, the amount of experience needed to have in prior,
emotional, physical, language and degree of communication skills one should have to
perform the job. It also includes the responsibilities and other necessary demands of the job.
Sometimes, aptitude level of applicants, physical health, mental health, ethics, adaptability,
leadership skills, manners, creativity is made to the involved.

Purpose of job specification:

• As described job description and job specification on the basis of it, candidates
analyse whether are eligible to apply for a particular job vacancy or not.

• It assists recruiting team of the organization to understand about the level of

qualifications, set of characteristics, qualities and experience should be present in
a candidate to make him or her eligible for the job opening.

• It gives detailed information regarding any job including the job responsibilities, the
desired technical expertise and physical skills, communication abilities and much
more.

• It assists in recruiting the most appropriate applicant for a particular job.

Most suitable job specification for Natika for hiring Social Media Intern would be like this:

Social Media Intern: Job Specification

• Must be a graduate in Journalism and Mass Communication. Final year student also
be considered.

• Should have charming writing, consulting, editing (photo/video/text) & excellency

in communication and presentation skills

• If there is any demonstrable social networking experience and social analytics tools
knowledge then the applicant will be given preference.

• Adequate knowledge of SEO (especially snippets), CRO, PR, web design & web
development

• Should have knowledge of online marketing & understanding of major marketing

channels

• Positive attitude, professional attires, customer oriented skills with good

multitasking and organisational ability

• Should be fluent in English and local languages, verbally.

Conclusion​: By applying such job specification, Natika can find the right candidate.