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    BHP-Vessel Nomination Guide PDF

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    Prashant Bhardwaj
    The document provides information on the vetting process and criteria used by BHP to evaluate vessels nominated to load cargo, including requiring vessel information, documents, applying 3 stages of checks considering safety, environmental, and social responsibility factors, and taking a risk-based approach in reviews. Ship managers and vessels not meeting criteria around deficiencies, incidents, age, flags of convenience, and other factors would require further scrutiny or may not be accepted. Customers are asked to provide vessel information and documents at nomination to facilitate the vetting process.

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    BHP-Vessel Nomination Guide PDF

    Uploaded by

    Prashant Bhardwaj
    1K views3 pages
    The document provides information on the vetting process and criteria used by BHP to evaluate vessels nominated to load cargo, including requiring vessel information, documents, applying 3 stages of checks considering safety, environmental, and social responsibility factors, and taking a risk-based approach in reviews. Ship managers and vessels not meeting criteria around deficiencies, incidents, age, flags of convenience, and other factors would require further scrutiny or may not be accepted. Customers are asked to provide vessel information and documents at nomination to facilitate the vetting process.

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    The document provides information on the vetting process and criteria used by BHP to evaluate vessels nominated to load cargo, including requiring vessel information, documents, applying 3 stages of checks considering safety, environmental, and social responsibility factors, and taking a risk-based approach in reviews. Ship managers and vessels not meeting criteria around deficiencies, incidents, age, flags of convenience, and other factors would require further scrutiny or may not be accepted. Customers are asked to provide vessel information and documents at nomination to facilitate the vetting process.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    1K views3 pages

    BHP-Vessel Nomination Guide PDF

    Uploaded by

    Prashant Bhardwaj
    The document provides information on the vetting process and criteria used by BHP to evaluate vessels nominated to load cargo, including requiring vessel information, documents, applying 3 stages of checks considering safety, environmental, and social responsibility factors, and taking a risk-based approach in reviews. Ship managers and vessels not meeting criteria around deficiencies, incidents, age, flags of convenience, and other factors would require further scrutiny or may not be accepted. Customers are asked to provide vessel information and documents at nomination to facilitate the vetting process.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 3

    Vessel Nomination Guide 10 Marina Boulevard # 50-01

    Marina Bay Financial Center


    Singapore 018983
    To all BHP customers bhpbilliton.com

    Dear all,

    This letter is to inform you about the information requirement by BHP vetting, from customers upon
    nominating a vessel to BHP. Providing the below information at the initial stage helps to improve the
    turnaround of the vetting process and thereby the approval or rejection decision of the vessel.

    We hereby kindly request you to provide us with the below information upon vessel nomination to
    facilitate our vetting process. We have provided a summary of our vetting criteria for your reference.
    Kindly note that the vet of a vessel may require more analysis than the satisfaction of the below
    criteria.

    Vessel information:
    Vessel Name
    IMO Number
    Submitted TVQ expiry
    date
    ITF agreement expiry
    date(if in place)
    MLC expiry date
    (if applicable)
    ISSC expiry date
    Laycan
    Brand
    Quantity
    ETA

    Documents required:
    Applicable TVQ Confirmation that a TVQ for the relevant load port has been completed
    submitted and submitted by the Master/Owner. The information in the TVQ shall be
    accurate and up to date. TVQ is valid for 1 year.
    If vessel is not covered Special ITF agreement certificate.
    under ITF agreement If ITF agreement is not in place, MLC plus accompanying DMLC
    documents to be produced
    PSC deficiencies Reports of inspections carried out in the last 3 years along with close out
    actions, including proof of implementation
    PSC detentions Reports of inspections carried out in the last 3 years along with close out
    actions, including proof of implementation
    Rightship recorded Reports of incidents occurred in the last 3 years along with close out
    incident actions, including proof of implementation, if any
    Rightship inspection Report along with close out actions, if any
    ISSC Copy of the ISSC certificate

    Ship certificates, TVQ and ITF related documents must be valid for the anticipated duration of
    the voyage.
    BHP’s vetting process
    Ocean freight is vital to our success as a reliable global supplier. We are taking a lead role in driving
    changes in the dry bulk freight industry to focus on safety, environmental sustainability, innovation
    and efficiency. Please refer to the below link for further reading.
    (https://www.bhp.com/media-and-insights/prospects/2017/05/the-future-state-of-freight)

    A key feature of this initiative is the process we have established to vet all vessels scheduled to load
    our material. This process is summarized below.

    After nomination of a vessel, BHP vet the vessel using RightShip Qi and the vessel will be subjected
    to the 3 layers of checks described below:

    Stage 1: Global RightShip vetting criteria which is applicable to all vets run by RightShip.
    Example: RightShip’s global age trigger for dry cargo inspections is 14 years

    Stage 2: BHP vetting criteria are applied to enable RightShip’s decision to approve automatically or
    refer to BHP vetting team for a detailed review. The BHP vetting criteria are in table 1:

    What? Why?
    Safety Vessels over 14 years Vessels with unsatisfactory inspection report will
    must have an annual require further intervention by BHP vetting team.
    inspection.

    Vessels over 25 years are


    not accepted.
    Incidents: nil over the last Incidents, Deficiencies and detentions indicate
    2 years incorrect behaviour of equipment or humans.
    Deficiencies: < 3 average In the event that customers/owners nominate a
    per inspection over the vessel not complying with these criteria, our
    last 3 years vetting personnel assures that the detentions,
    Detentions: nil over the deficiencies and incidents have been closed out
    last 3 years appropriately. Appropriately means that a root
    Terminal feedback : no cause analysis has been conducted and all
    adverse comments over corrective and preventative actions have been
    the last 2 years implemented successfully across the
    customers/owners fleet.
    If a desktop review is not giving satisfactory
    results then an inspection might be needed.
    Terminal Vetting This questionnaire is filled in by the master of the
    Questionnaire vessel to assure the vessel is compatible with the
    terminal in terms of dimensions and operational
    efficiency.
    Ship management Ship managers who cause significant disruption at
    a BHP port will be flagged and put on the
    continuous improvement list. All their vessels will
    be scrutinized, especially previous incidents and
    the quality of close out thereof.
    Environment Green House Gas rating F or G rated vessels are not acceptable other than
    of A-E is acceptable in circumstances where the customer has a long-
    term contract for the hire of the vessel entered
    prior to 28th November 2017.
    Social ITF Flag of Convenience vessels should be covered
    Responsibility by an ITF agreement. Maritime Labour Certificate
    and accompanying Declaration of Maritime Labour
    Compliance must be presented and may be
    accepted as a suitable alternative if the vessel is
    not covered by ITF.
    Table 1: BHP Vetting Criteria
    Stage 3: The BHP vetting team takes a risk-based approach to vetting where several factors such as
    RightShip inspection reports, terminal feedback, incidents and deficiency trends. When it is identified
    that there is no indication of deterioration in safety performance of the vessel, ship management or
    crew then the vet will be approved. The following items will be considered in the review:

     Flag of Convenience vessel without an ITF Special Agreement for Seafarer’s terms of
    employment
     Pending terminal questionnaire
     Vessel of age 14 years or more and does not have a valid Rightship Inspection
     Average PSC deficiencies of 3 or more in the last 36 months
     Open incident record
     P&I club not an International Group
     Vessel or DOC holder in continuous improvement plan by BHP
     Manual vet insisted on the vessel by vetting team

    Abbreviations

    ITF International Transport Workers Federation


    TVQ Terminal Vetting Questionnaire
    PSC Port State Control
    P&I Protection and Indemnity
    DOC Document of Compliance
    MLC Maritime Labour Certificate
    ISSC International Ship Security Certificate

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