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    Meetings, Agenda, Notice, Minutes of Meeting

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    Raman Kulkarni
    This document discusses various aspects of meetings including definitions, types of meetings, objectives, agendas, notices, and minutes. It defines a meeting as a gathering of two or more people to discuss and transact business. Meetings can be formal, like shareholder or board meetings, or informal like marketing meetings. Agendas provide structure and direction for meetings while notices communicate organizational information in written form. Minutes are written records of meeting proceedings that document discussions and decisions.

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    Meetings, Agenda, Notice, Minutes of Meeting

    Uploaded by

    Raman Kulkarni
    28 views11 pages
    This document discusses various aspects of meetings including definitions, types of meetings, objectives, agendas, notices, and minutes. It defines a meeting as a gathering of two or more people to discuss and transact business. Meetings can be formal, like shareholder or board meetings, or informal like marketing meetings. Agendas provide structure and direction for meetings while notices communicate organizational information in written form. Minutes are written records of meeting proceedings that document discussions and decisions.

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    This document discusses various aspects of meetings including definitions, types of meetings, objectives, agendas, notices, and minutes. It defines a meeting as a gathering of two or more people to discuss and transact business. Meetings can be formal, like shareholder or board meetings, or informal like marketing meetings. Agendas provide structure and direction for meetings while notices communicate organizational information in written form. Minutes are written records of meeting proceedings that document discussions and decisions.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    28 views11 pages

    Meetings, Agenda, Notice, Minutes of Meeting

    Uploaded by

    Raman Kulkarni
    This document discusses various aspects of meetings including definitions, types of meetings, objectives, agendas, notices, and minutes. It defines a meeting as a gathering of two or more people to discuss and transact business. Meetings can be formal, like shareholder or board meetings, or informal like marketing meetings. Agendas provide structure and direction for meetings while notices communicate organizational information in written form. Minutes are written records of meeting proceedings that document discussions and decisions.

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    Meetings, Agenda,

    Notice,
    Minutes of Meeting.
    Meeting
    A meeting is said to take place when
    two or more than two persons meet.
    A meeting may be defined as the
    gathering together of two or more person’s
    by previous notice or by mutual agreement
    for discussion and transaction of some
    business.
    Meeting Definition
    “ A business meeting is a gathering
    where purposive discouragement occurs
    among there two or more people who
    exchange information on a common topic
    or problem for better understanding or for
    the solving of a problem.”
    -Herta Murphy
    Types of Meeting
    1) Formal Meeting
    a. Meetings of shareholders.
    b. Meetings of creditors and debenture
    holders.
    c. Meetings of directors/Board of director.
    2) Informal Meetings
    i.e. Marketing, Sales, Production.
    Objectives of Meeting

    a. To convey information to the members.


    b. To gather information from the members.
    c. To develop options.
    d. To exchange the ideas and experience among
    members.
    e. To persuade members to accept changes.
    f. To resolves conflicts and confusions.
    g. To take decision of matters affecting the group or the
    organization.
    h. To generate a positive attitude amount the
    participants.
    i. To discuss problems and issues of common interests.
    Agenda
    The meeting agenda is a road map for
    the meeting. It lets participate know where
    they are headed so they do not get off
    track most importantly, The meeting
    agenda gives a sense of purpose and
    direction to the meeting, It is used to
    prepare for the document the activities of
    meeting.
    ‘Pros And Cons’ of ‘Agenda’
    Pros:-
    <-> Impose a structure on meeting.
    <-> It is professional way of conducting meeting.
    <-> It helps Smooth conducting of a Meeting Since there
    is set order already established.
    <-> It facilitate the preparation of minutes.

    Cons:-
    <-> Needs to be in advance.
    <-> It does not demonstrate actions or behaviors.
    <-> Imposes a structure on the meeting that may not be
    appropriate.
    Notice
    A notice is a written format
    document for intra organizational
    communication to give information
    about organizational activities or
    development. It is displayed on the
    notice board for everyone’s notice.
    ‘Pros And Cons’ of ‘Notice’
    Pros:-
    <^> It contain diagrams as well as written information.
    <^> A written record of the message is kept.
    <^> They can be created in such a way as to attract attention.

    Cons:-
    <^> It can take time to distribute the notice around the
    organization.
    <^> If they do not look attractive, people does not seem very
    interesting.
    ‘Minutes of Meeting’

    Minutes of the meeting are the


    written records of an official proceedings
    of the meeting they give all the details
    about the meeting conducted, They are
    useful because people can forget what
    was decided at a meeting if there is no
    written record of the proceedings.

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