RFI PROCESS EDFC -301 Action by:

(C) – Contractor’s Task

(E) – Engineer’s Task
Start

(C)
Contractor collects information for next day activities
and accordingly raises RFIs and prepares summary of
RFIs.

RFI Summary

(C)
Contractor submits RFI Summary by 4 PM and original
RFIs to Engineer’s office for inspections for next day
onwards by 5 PM (Day 0)
Original RFI
Distribution
bag for RFI
(E)
PMC Document Controller authenticates original
with office receiving stamp including date and time
and PMC Office Management shall allocate Field
Engineers to the RFI, submit the RFI- summary and
the softcopy to Engineers (Day 0) RFI Summary
and RFI softcopy

(E)
RFI is distributed to the Sites Laboratories of Barara
for Section A and Rajpura for Section B by the PMC
Distribution Office Management up to 10:00 a.m. the following Distributed RFI
bag for RFI day.
FE from Yamuna Nagar/ Jagadhari and Khanna Lab
has to pick up RFI in corresponding lab for their
section.
(Day 1)

(C) (E), (C)

Please assign this RFI as C with the
Contractor’s No following text: “Contractor’s
Representative
representative was not available for
available (Day 1)
inspection on DD/MM/YY”. (Day 1)

Yes

(E) (E), (C)

Update the (C)
No Please assign this RFI as C with the following text:
inspection Works ready for
“Contractor’s Works were not ready for inspection on
status on Effy Inspection (Day 1)
DD/MM/YY”. PMC and the Contractor to sign and date.

Yes
(E), (C)
1. If failed test supporting documentation is received please assign
this RFI as C with the following text:
(E)
“Contractor’s Works failed the test on DD/MM/YY and the
Update the (C)
No supporting documents is attached”. PMC and the Contractor to sign
inspection Works have passed the
and date.
status on Effy Inspection (Day 1)
2. If failed test supporting documentation is not received please
assign this RFI as C with the following text:
“Contractor failed to submit the failed test results hence RFI closed
in “C”. PMC and the Contractor to sign and date. (Day 1)
Yes

(E), (C)
No rating for 24h and set a „Holdpoint“ in Effy.
(C)
(E) All supporting documents
If the relevant documents are not submitted within 24h, please
Set Holdpoint No assign this RFI as C with the following text:
are received within 24
on Effy “Contractor has failed to provide supporting documentation for
hours, if not submitted with
RFI on DD/MM/YY”. PMC and the Contractor to sign and date.
RFI. (Day 2)
The Contractor to submit a new revision RFI for further
Engineer’s inspection. (Day 2)

Yes

Revision – 5 dt. 24.10.2018

TS

RFI PROCESS EDFC -301

(E)
FE validate the inspection results and document findings and rating in Validated RFI
original RFI.

(E)
PMC Office Management shall organise on a daily base, that
RFI ready for RFI are collected in the Sites Laboratories of Barara for Collection
collection Section A and Rajpura for Section B. bag for RFI
In the morning pick up of the new RFI´s, the FE has to deliver
the validated RFI in the corresponding lab for the section.
(Day 3)

Collection
(E)
bag for RFI FE returning from the Site Laboratories has to transfer the
collected RFI to Ambala Office .
(Day 4 max)

(E)
Validated RFI The Chief Engineer shall verify that all RFIs are original, close Verified RFI
the RFI and handover to Document Controller within 2 days
(Day 7 max)

Verified RFI (E)

The DTL shall check 10% and the TL shall check 5% of all RFI
(Day 7 max)

Notes: (E), (C)

(E) 1. All signatories must be put date and initial
PMC Document Controller provide a hard copy of the verified and sign. This is mandatory for both PMC and
Verified RFI RFIs to the Contractor within one day for acknowledgment of designation Contractor.
receipt. After this the Document Controller shall scan and save
all original RFIs to the common location.
(Day 8 max) 2. RFI related to working period for more than
3 days, then RFI can hold but last day of month
it must be closed e.g. activities like
permeability test, electrical utility shifting, bore
End hole etc.

3. Refer to Note 2 – If activity not finish till last

date of month RFI will be closed in remarks
“Work in progress” and Contractor required to
re-submit RFI with next revision.

4. Spot-RFI has to be confirmed by the Chief

Engineer and DTL otherwise this RFI has to be
rated as „C“.

Revision – 5 dt. 24.10.2018

TS