Quotation Format

SAST/MEP/Txxx/Rev0 Date: 23/10/2010
M/S. xyz
P.O. Box: ----,
Hyderabad, India.
Tel No : xxxxxxxx,
Fax No : yyyyyyyy.
Attention :
Subject :
Project :
Consultant :
Dear Sirs,
We thank you for inviting us to quote for the above project and are pleased to submit our best offer for the supply,
installation, testing and commissioning of the MEP works as under.
1. Basis of offer: a). Tender Drawings.
b). Tender B.O.Q
c). Tender specifications.
Note: In case of any changes in the layouts, total areas, room sizes, we shall be paid extra amount for the
additional works as required.
2. Scope of works: The whole scope of works is the supply, installation, testing and commissioning of
system as described below:
HVAC Works : Complete HVAC works of the specified and as proposed TRANE Air conditioners
make as per the drawings.
Fire Fighting and : Complete Fire Fighting and Fire Alarm system of the proposed make as per
Fire alarm works the drawings and specifications.
Electrical works : Complete Electrical works of the specified make for as per the drawings and
specifications.
Telephone & PABX : Complete ELV works of specified/proposed make as per the drawings and
CATV/SMATV/CCTV specifications.
System works:
Plumbing works : Complete Plumbing works of the specified make as per the drawings and
specifications.
3. Price:
Our Lump sum price for the supply, installation, testing and Commissioning of M E P works is INR xxxx
(Indian Rupees ……………………………….. Only).
Break-Up:
1. HVAC works: Our Lump sum price for the supply, installation, testing and commissioning of the
works is INR ___________(Indian Rupees Only).
2. Fire fighting and Fire Alarm works: Our Lump sum price for the supply, installation, testing and
commissioning of the works is INR (Indian Rupees Only).
3. Electrical Works, BMS System, Telephone, Data, TV, CCTV Structural Cabling, IP Based CCTV
System, IP TV Solution & PA system works: Our Lump sum price for the supply, installation, testing
and commissioning of the works is INR (Indian Rupees
Only.).
4. Plumbing (Drainage & water supply) works: Our Lump sum price for the supply, installation, testing
and commissioning of the works is INR (Indian Rupees
Only).
Note: The B.O.Q will be submitted during the contract agreement.
5. Terms of payment:
a) 10% Advance payment CDC/Bank Transfer on the order confirmation.

b) 50% 30 days Irrevocable LC at sight on delivery of the Major MEP equipment.
c) 30% 30 days PDC on installation of MEP works on pro-rata basis.
d) 5% 30 Days PDC before commissioning of the MEP or on expiry of one month from the date
of completion of installation.
e) 5% CDC Retention money immediately after one year warranty period.
Note: All the payments should be paid within 15 days from date of invoice.
5. Items Excluded:
The total contract value indicated above includes only the items of work specifically mentioned in our
scope of works. All the works listed below are excluded from our scope of works and will have to be
arranged by you.
a. All the builders work.
b. Any kind of fees to Govt. Authorities and any other agencies for MEP Works.
c. Compressed air system.
d. Sanitary wares, fittings and its accessories.
e. Washing machines.
f. Light fittings and its accessories.
g. Irrigation works.
h. Swimming pool works.
i. Gas works.
j. Dry man holes.
k. Dry Gully traps and Gully traps.
l. Man hole covers.
m. Water meters.
n. Bath room mirrors.
o. Medicine cabinets.
p. Grease traps and sand traps.
q. Garbage chute.
r. Steam rooms.
s. Steam showers.
t. Sauna rooms
u. Heavy duty S.S channels grating works.
v. Any kind of foundations and masonry work such as excavation, patching up and making good of
openings required for M.E.P Services.
w. Any kind of foundations, floating floors, inertia bases and masonry work such as excavation, cutting
away and patching up and making good of openings required for fire pumps etc.
x. Permission for installation of HAVC, plumbing, fire fighting, fire alarm and electrical works has to be
procured by the main contractor from the landlord: SASTEK will not be liable for any expenses
incurred if the above clause is not met and any change sought later.
6. Completion period:
The entire contractual works would be completed as per main contractors program of works given at the
time of signing of the contract agreement.
7. Guarantee:
The equipment is guaranteed by us against manufacturing defects and workmanship for a period of 12
months from the date of commissioning or 15 months from the date of supply, whichever ends earlier, by
repairing or replacing faulty parts as required at discretion. The compressors will carry 5 year warranty
from the date of commissioning. Further, it is null and void if repairs and modification are carried out by
others without our approval in writing.
8. Validity: Our quotation is valid only 30 days from the date of quotation.
9. Note: The price quoted is based on the prevailing import duty rate of 5%. Any increase in the import
duty and / or any new levies by the government will be paid by you as an extra
10. Facilities: The following facilities should be provided by the main contractor at free of cost.
a). Lockable safe store at site,
b). Power supply and drinking water at site.
c). Office at the site.
d). Tower Crane and scaffolding to lift the material to the roof and typical floors.
11. Force Majeure: No failure or omission by either party to carry out or observe any of the situations,
conditions or obligations to be performed hereunder shall give rise to any claims against such party or be
deemed to be a breach of contract if such failure or omission arises from a cause or event reasonably
beyond the control of such party. An event constituting such force majeure would include inter-alia war
whether declared or not, or any hostile act or by against a belligerent power, terrorism, explosion caused
by either weapons or bombs stored in the vessel or in other premises.
Please find our offer as one of the most competitive in the market in addition to the excellent service we provide.
We look forward to receive your valuable order in this project.
Thanks and best regards.
Yours faithfully,

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SAST/MEP/Txxx/Rev0 Date: 23/10/2010

Note: The B.O.Q will be submitted during the contract agreement.

a) 10% Advance payment CDC/Bank Transfer on the order confirmation.

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