Cloud Accounting Software

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Cloud accounting software

Cloud accounting solutions provide an equally secure (and sometimes


even more secure) method of storing financial information than traditional
accounting software. For instance, a company computer or laptop with
critical financial information could be lost or stolen, which could lead to an
information breach. Cloud accounting software, however, leaves no trace
of financial data on company computers, and access to that data in the
cloud is encrypted and password protected.

Sharing data is also less worrisome. With cloud accounting, two people
simply need access rights to the same system with their unique passwords.
Traditional methods often require flash drives to transport data, which could
be lost or stolen.

Lastly, cloud providers usually have backup servers in two or more


locations. Should one server network go down, you still have access to
your data. Information kept just on-premises could be destroyed or
damaged in a fire or natural disaster, and may never be recovered.

Hosted applications – The hosted solutions involve your desktop or


client/server accounting application running on a remote server. You gain
access to your accounting software using a remote session via the Internet.
This solution allows you to use your existing software and data.

Software as a Service (SaaS) – In this format, the accounting software and


your data are stored on the vendor’s servers and are accessible via a web
browser. If you have ever used a social media site or online banking, you
have used a SaaS solution.

What are the benefits?

There are numerous benefits to cloud accounting and progressive business


owners are enjoying them. Here are a few of the benefits:Anytime,
anywhere access – Your accounting software and operating results are
available to you from a browser or mobile device. This is something that
you can’t do with today’s desktop accounting solutions.Better security –
Most cloud accounting software is run from a data center, which offers
multiple levels of security to protect the software and your data. The typical
data center has significantly better security than most small businesses.

No installations or updates required – Cloud accounting vendors maintain


the software and install the updates.
Automatic backups – The cloud vendor assumes responsibility for system
backups. Your data is often stored in multiple data centers that are in
geographically diverse locations. No startup costs or long-term
commitments – Cloud accounting applications are rented not purchased.
They do not require a small business to invest in servers or software.

What are the risks?

The world of cloud accounting is not without risk. These solutions are new
and require that you perform the necessary due diligence to determine if
the solution is right for your business. Here are a few of the risks:

The vendor goes away – Over a decade ago, we experienced a tech


bubble where vendors were here one day and gone the next. The same
risk exists with cloud accounting vendors. It is important to have a
contingency plan. You don’t have Internet access – Cloud accounting
vendors are accessible from anywhere and anytime assuming that you
have a connection to the Internet. If you find yourself without internet
access, you will not have access to your accounting data.
Security breach – Cloud accounting software for small business and your
data both live on the Internet. There is a risk that someone could gain
access to your data.

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