HSE Manual

HS&E Manual - Section 01
GENERAL
Issued by: HS&E Representative Eff. Date: 13/11/11 Rev.: B Pg. 1 of 1
1.1 INTRODUCTION AND SCOPE

1.1.1 GULF INDUSTRIAL SERVICES CO. (GISCO) has developed and implemented
the Health, Safety and Environment Management System (HSE MS) to:
• Improve its Health & Safety and Environment management and, ultimately, to
reduce the risks and impacts associated with its operations, activities, products, and
services on its employees, contractors; the general public and environment.
• Assure itself of its conformance with its stated HSE policies.
1.1.2 The HSE system complies with the international standard OHSAS 18001 and ISO
14001:2004.
1.1.3 This HSE manual is divided into five sections modeled on the sectional organization
of the OHSAS 18001 and ISO 14001 standards. Each section defines general policies
and basic principles for the pertinent HSE processes and activities, summarizes
responsibilities and methods, and references relevant HSE operational procedures and
other documents.
1.1.4 The purpose of this manual is to define and describe the HSE MS, to define authorities
and responsibilities of the management personnel involved in the operation of the
system, and to provide a general description of all processes and activities comprising
the HSE MS.
1.1.5 Another purpose of this manual is to present the HSE MS to customers, suppliers,
regulators and other external interested parties, and to inform them what specific
controls are implemented at GISCO to assure responsible and effective Health &
Safety and Environment management.
1.1.6 SCOPE: The scope of the HSE MS comprises on-site operations, site and plant
operation and maintenance, and the supporting and administrative functions related to
the scope “DESIGN, SUPPLY, INSTALLATION, COMMISSIONING, REPAIR
AND MAINTENANCE OF FIRE, SECURITY, LOW CURRENT, POWER
DISTRIBUTION SYSTEMS AND MOBILE WATER TREATMENT PLANTS.
SUPPLY AINSTALLATION, COMMISSIONING, REPAIR AND MAINTENANCE
OF AIR CONDITIONING SYSTEMS, WATER AND WASTEWATER
TREATMENT SYSTEMS, OILFIELD SUPPLIES AND ITS SERVICES,
DRAINAGE AND BUILDING MANAGEMENT SYSTEMS.”
1.1.7 Excluded from the scope of the HSE MS are those operations not owned or controlled
by the company such as operations of contractors and suppliers.
The master of this manual is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are
working from a hard copy and in doubt of whether it is current, please refer to Qshare Application for the latest revision.
HS&E POLICY
Issued by: HS&E Representative Eff. Date: 03/08/10 Rev.: A Pg. 1 of 2
2.1 Health, Safety and Environmental Policy

• Our Policy is to provide and maintain Safe and Healthy working conditions for all our
Employees as well as Clean Environment, providing appropriate Tools, Equipment,
Operational Processes and Safe Systems of Work covering all our Activities. Our
Management accepts the responsibility for applying the above and for providing
Information & Training at all times and for the duration necessary to achieve this purpose.
• Other People such as visitors, contractors may be affected by our Activities and our
Management are committed and will strive to provide appropriate levels of safety for them.
• We will also provide suitable facilities for the welfare of all our Employees at Work.
• Where Risks to Safety or Health and Environment Aspects need to be assessed under
specific Duty or Regulations, we will ensure that our Assessments are carried out and that
all actions shown to be necessary will be implemented.
• We are committed in providing suitable information regarding the Safe Use and
Environmental Friendly of our Services and/or Products. We plan to minimize the Safety
Risks and Environmental Impacts created by Work Activities, Products & Services,
organize ourselves in a way that secures involvement and participation at all levels. Our
commitment to this Policy will assist us to develop a positive Health and Safety and
Environmental Friendly Culture.
• Appropriate Objectives and Targets are established and Environmental Management

Programmes formulated. All Employees are currently working together to implement these
Objectives and Targets and to prevent Pollution.
• Appropriate Objective and Targets are established regardless Occupational Safety & Health
and Health & Safety Management Programs are established too.
• The Progress of the HSE Management Programs is regularly Monitored and Reviewed so
that the Health & Safety & Environmental Protection Management System can be
Continually Improved as needed. The Effectiveness of the HSE Management System is
continuously evaluated.
• GISCO is committed to comply with all relevant Laws, Regulations and other requirements
that are applicable to its operation.
• GISCO communicates this Policy to all Employees and relevant Contracting Partners
through Training and daily Management Activities, to ensure both their understanding and
that the Policy is properly upheld.
The master of this manual is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are working
from a hard copy and in doubt of whether it is current, please refer to Qshare Application for the latest revision.
HS&E POLICY
• Carry out periodic review of the effectiveness of this policy, our systems, and objectives.
• All Employees in GISCO have the Authority to STOP Work if Significant Unsafe
Conditions arise.
• Actively promote practices and conditions that support out policy.
• Identify potential emergency situations and have plans in place to manage them.
• Report and investigate all actual or potential incidents.
• Promote the minimization of pollution and waste.
• Committed to conserve natural resources, and reduce any potentially negative

environmental impacts.
• Monitor improvements of environmental practices locally and internationally to ensure best

practice.
_________________
WASSIM SHAMI
GENERAL MANAGER
The master of this manual is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are working
from a hard copy and in doubt of whether it is current, please refer to Qshare Application for the latest revision.
PLANNING
3.1 ENVIRONMENTAL ASPECTS

3.1.1 GISCO identifies environmental aspects of its operations, activities, and services.
Criteria and guidelines for identifying environmental aspects are provided in
procedure EOP-31-01 Environmental & Significant Environmental Aspects.
3.1.2 Consultants or a multidisciplinary team representing various departments and
functions in GISCO identify initial environmental aspects. The HSE Representative
coordinates this activity.
3.1.3 Environmental aspects are documented in the Environmental Aspect Log maintained
by the HSE Representative.
3.1.4 Environmental aspects are systematically evaluated for their significance, using a
disciplined and documented method. Evaluation criteria and method, and the final
selection of significant aspects, are documented.
functions within GISCO evaluates significance of initial environmental aspects. On an
ongoing basis, evaluation of significance is carried out by the HSE Representative and
at least one other person familiar with the evaluated aspect.
3.1.6 Significance of environmental aspects is evaluated using a systematic risk analysis
methodology. Aspects are rated with regard to the severity of associated impacts,
probability of occurrence, and other relevant factors. The results are entered on the
Environmental Aspect Evaluation Chart. The combined significance rating is
calculated using a special formula. The method is documented in procedure EOP-31-
01 Environmental & Significant Environmental Aspects.
3.1.7 Selected significant environmental aspects are reviewed and approved by the top
management, and are recorded in Significant Environmental Aspect Master List.
3.1.8 On an ongoing basis, the top management and departmental managers identify
changes in activities, products, and services that create new environmental aspects, or
invalidate previously identified aspects. New environmental aspects may be also
identified through the management review or by internal or external audits of the HSE.
The changes are reported to the HSE Representative, who reviews and documents the
new aspects.
3.2 PLANNING FOR HAZARD IDENTIFICATION, RISK ASSESMENT AND

RISK CONTROL
3.2.1 GISCO identifies, Health & Safety Hazards related to its operations, activities, and
services. Criteria and guidelines for identifying Health & Safety Hazards and Impacts
are provided in procedure HS&E OP-31-02 Risks and Impact Assessment.
PLANNING
HS&E Manual Section 03 Rev.: A Pg. 2 of 4

functions within GISCO identify initial Health & Safety Hazards. The HSE
Representative or contact coordinates this activity.
3.2.3 Health & Safety Hazards and Environmental Impacts are documented in relevant Risk
Assessments.
3.2.4 Health & Safety Hazards and Environmental Impacts are continually evaluated for
their significance.
functions within GISCO evaluate significance of initial Health & Safety Hazards and
Environmental Impacts. On an ongoing basis, evaluation of significance is carried out
by consultants or the HSE Representative and at least one other person familiar with
the evaluated aspect.
3.2.6 Significance of Health & Safety Hazards and Environmental Impacts is evaluated
using a systematic risk analysis methodology. Hazards are rated with regard to the
severity of associated Risks, probability of occurrence, and other relevant factors. The
combined significance rating is calculated using a special formula. The method is
documented in procedure HS&E OP-31-02 Risk & Impact Assessments.
3.2.7 On an ongoing basis, the top management and departmental managers identify
changes in activities, products, and services that create new Health & Safety Hazards
and Environmental Impacts, or invalidate previously identified Hazards and Impacts.
New Health & Safety Hazards and Impacts may be also identified through
management review or by internal or external audits of the HS&E MS.
3.3 LEGAL AND OTHER HEALTH & SAFETY AND ENVIRONMENT

REQUIREMENTS
3.3.1 GISCO identifies, and has access to legal, regulatory and other requirements to which
the company subscribes. Methods and instructions for identifying those requirements
are documented in procedure HS&EOP-32-01 Health & Safety and Environment
Legal, Regulatory and Other Requirements.
3.3.2 The process of identifying legal, regulatory and other requirements is developed in the
following phases:
• Identification of current compliance programs, and preliminary research of activities
and products that could potentially be subject to Health & Safety and Environmental
regulations.
• Management review to determine whether in-house expertise and resources are
sufficient to identify all applicable requirements;
• Initial identification and documentation of specific laws, regulations, and other
requirements that apply to the facility;
PLANNING
• Ongoing identification of new or modified activities that could potentially be

subject to Health, Safety and Environmental regulations; and ongoing review of new
Health, Safety and Environmental regulations and changes in regulatory and other
requirements that may apply to the facility.
3.3.3 Legal, regulatory, and other requirements are documented in Regulatory Requirements
Matrix (refer to procedure HS&EOP-32-01 Health & Safety and Environment Legal
and Other Requirements).
3.4 OBJECTIVES, TARGETS AND PROGRAMS

3.4.1 GISCO establishes Health, Safety and Environmental objectives and targets to fulfill
the HSE policy and improve HSE performance in areas related to significant Health &
Safety Hazards, significant aspects, legal and other requirements, and views of
interested parties. Objectives are always maintained in areas pertaining to prevention
of Incidents, Injuries and Pollution (refer to procedure HS&E OP-33-01 Health,
Safety and Environmental Objectives & Targets)
3.4.2 A multidisciplinary team representing various departments and functions in GISCO
recommends the selection of HSE objectives and targets.
3.4.3 On an ongoing basis, the HSE Representative identifies the need for new objectives
and targets and recommends new objectives to top management.
3.4.4 Management programs are established and maintained for achieving HSE objectives
and targets. The programs define the responsibilities, methods, means, and timeframe
for achieving the objectives. Procedure HS&E OP-33-02 Health & Safety and
Environmental Management Programs instructs on how to establish and implement
the HSE Management Programs.
3.4.5 The HSE Representative initiates management programs and coordinates and
supervises their implementation.
3.4.6 Management and other functions assigned with overall responsibility for specific
objectives are responsible for defining and implementing relevant management
programs, and for reporting on their status and progress.
3.4.7 HSE objectives and targets are monitored through the Qshare Central Objectives
Interface.
3.4.8 Objectives, targets, management programs and other elements of the HSE MS are
updated to ensure that they apply to new developments and to new or modified
activities, products, and services.
PLANNING
ASSOCIATED DOCUMENTS/PROCEDURES
• EOP-31-01 Environmental & Significant Environmental Aspects
• HS&E OP-31-02 Risks and Impact Assessment
• HS&EOP-32-01 Health, Safety and Environment Legal, Regulatory and Other

Requirements
• HS&E OP-33-02 Health, Safety and Environmental Management Programs
IMPLEMENTATION AND OPERATION
Issued by: HS&E Representative Eff. Date: 15/03/12 Rev.: B Pg. 1 of 9
4.1 RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY

4.1.1 The executive management is ultimately responsible for the Health, Safety and
Environmental Management System (HSE MS), and for providing resources necessary
to establish, implement, and maintain the system.
4.1.2 For the purpose of the HSE MS, the top management is defined to comprise the
following functions:
• General Manager
• ElectroMechanical Manager
• Tender/Estimation Manager
• Fire Protection & Security Manager
• Water Treatment Manager
• Commercial Manager
• Procurement Manager
• Project Managers
• HSE Representative (Any competent manager)
4.1.3 GISCO appoints the QHSE (Quality, Health, Safety and Environmental) Manager as
the Management Representative for the HSE MS. This function is referred to as the
QHSE Representative. The QHSE Representative has the authority and responsibility
to ensure that the HSE MS is established, implemented, and maintained in accordance
with requirements of OHSAS 18001 (Health and Safety) and ISO 14001:2004
(Environment Standard); and to report to the top management on the performance of
the HSE MS. This function can be outsourced to competent Consultants as well to
support the QHSE MR.
4.1.4 Various HSE Representatives/Safety officers are also appointed to ensure interrelation
of personnel who manage, perform, and verify activities comprising the HSE MS as
defined in the organizational chart of the Organization and various job descriptions.
4.1.5 All departments and functions in the company are responsible for implementing,
maintaining, and supporting the HSE MS.
The following specific responsibilities are assigned:
General Manager
• General Manager has overall responsibility for HSE within the company, he
may delegate some of these duties to competent persons, and however the GM
remains ultimately responsible;
• Formulates and approves the Health & Safety and Environmental policies;
• Provides resources necessary to maintain the HSE MS;
HS&E Manual Section 04 Rev.: B Pg. 2 of 9
• Reviews and approves significant Health and Safety Hazards; Environmental

Aspects and HSE objectives and targets;
• Conducts management reviews of the HSE MS.
Estimation Manager
• Identifies Health, Safety Hazards and Environmental Aspects during
estimation process (products and services).
• Evaluates and recommends products and to reduce Health, Safety Hazards and
Environmental Aspects.
Commercial Manager
• Identifies Health, Safety Hazards and Environmental Aspects in GISCO’s
processes and related operations within the commercial scope of works and
responsibilities.
• Responsible for updating commercial procedures in coordination with
interested parties.
All Department Heads Managers
• Responsible for the implementation and overseeing the HSE Management
System on their respective projects.
• Manage and controls materials and wastes.
• Coordinates establishment and implementation of management programs to
achieve objectives and targets for area of control.
• Identifies and implements legal, regulatory, and other requirements within
project sites.
• Facilitates internal communication regarding HSE issues within project sites
and acts as line manager to site HSE resource.
• Ensures effective communications with external interested parties on all HSE
matters as required in regard to project.
• Reviews and ensures implementation of emergency preparedness and response
plans on assigned site.
• Monitors HSE performance with respect to significant Health, Safety Hazards,
Environmental Aspects and regulatory requirements on assigned site
• Initiates/oversees and follows up on corrective and preventive actions raised
for assigned site.
• Coordinates maintenance of HSE procedures and records for assigned site(s) in
conjunction with Company HSE Representative.
• Coordinates Audits implementation and effectiveness of the HSE MS.
• Identifies Health, Safety Hazards and Environmental Aspects in maintenance
activities.
• Optimizes maintenance processes to minimize possibility of incidents, injuries
and environmental aspects

• Maintains the facility, equipment, and operational controls to ensure optimal
performance with regard to significant Health, Safety Hazards and
Environmental Aspects.
Purchasing/Procurement
• Specifies HSE requirements in purchase orders and contracts, in consultation
with HSE Representative.
• Selects qualified suppliers and subcontractors who can meet Health, Safety and
Environmental requirements.
• Monitors and evaluates subcontractor performance.
• Responsible for coordinating with interested parties, the selection of
environmentally friendly materials and equipment to be procured.
Business Development
• Conducts market research to anticipate customer expectations with regard to
potential Health, Safety Hazards and Environmental Aspects of products and
services.
• Advertises and promotes GISCO’s Health, Safety and Environmental
initiatives and the registration of the HSE MS.
Human Resources
• Defines personnel qualification requirements for functions and positions
associated with significant Health, Safety Hazards and Environmental Aspects.
• Implements measures to motivate personnel to improve their HSE performance
and support the HSE MS.
• Conducts company-wide HSE awareness training.
• Enforces HSE requirements in consultation with the HSE Representative.
Health, Safety and Environment Representative (HSE)
• Establishes, implements, and maintains the HSE MS.
• Coordinates identification of Health, Safety Hazards and Environmental
Aspects, evaluation of significance of Health, Safety Hazards and
Environmental Aspects, and facilitates the establishment of HSE objectives
and targets.
• Coordinates establishment and implementation of management programs to
achieve objectives and targets.
• Identifies legal, regulatory, and other requirements.
• Facilitates internal communication regarding HSE issues.
• Communicates with external interested parties.
• Coordinates HSE MS document control activities.
• Implements and maintains operational controls, including work instructions

and training, for activities associated with significant Health & Safety Hazards
and significant Environmental Aspects.
• Identifies the need for operational control and coordinates their implementation
and maintenance.
• Implements management programs for achieving HSE objectives and target.
• Develops and implements emergency preparedness and response plans.
• Monitors HSE performance with respect to significant Health, Safety Hazards,
Environmental Aspects and regulatory requirements.
• Initiates corrective and preventive actions.
• Coordinates maintenance of HSE records.
• Audits implementation and effectiveness of the HSE MS.
•
Reports to the top management on the performance and effectiveness of the
HSE MS (Management Reviews).
The responsibilities above may be shared amongst various HSE representatives as assigned
by the QHSE MR, or handled totally by the MR.
4.2 COMPETENCE, TRAINING AND AWARENESS

4.2.1 GISCO identifies training needs and provides HSE awareness and HSE MS training to
all personnel. Competence training is provided to personnel whose work may create a
significant Health, Safety Hazard and Environmental Aspects. These activities are
defined in Procedure HS&E OP-42-01 HS&E Orientation and QOP-62-01
Competence, Awareness & Training.
4.2.2 The Health,& Safety and Environmental Awareness Program comprises HSE MS
general orientation training; communication of HSE policies and other information
about the HSE MS (Health & Safety and Environment Bulletin Board); distribution,
and instruction in the use of, procedures and work instructions; and training in
emergency response.
4.2.3 Health, Safety and Environmental competence and skill training is provided for those
groups of personnel whose work can cause a significant Health, Safety Hazard and
Environmental Aspect.
4.2.4 Training programs are reviewed and amended to address new developments and
changes, and in response to nonconformities identified through the system of
corrective and preventive actions and internal audits of the HSE MS.
4.2.5 All HSE MS training is recorded within the Qshare Central Application and/or in hard
copy files with the QHSE MR.
4.3 COMMUNICATION
4.3.1 Internal Communication

4.3.1.1 GISCO maintains systems for communicating within the organization information
about the HSE MS and HSE issues. These systems are defined in Procedure HS&E
OP-43-01 Internal Communication.
4.3.1.2 Internal communication regarding the HSE MS flows two ways:
The management communicates to the organization significant Health, Safety Hazards
and Environmental Aspects; the HSE policies, objectives, targets, and management
programs; HSE MS procedures and work instructions; and major events and
achievements, and recognition of individual employees and groups.
The organization communicates to the management information and data regarding
new Health, Safety Hazards and Environmental Aspects; status of Health & and
Environmental performance; progress in achieving objectives and targets; status of
implementation and effectiveness of the HSE MS; specific concerns regarding the
environment; and suggestions on how to improve the HSE MS and HSE performance.
4.3.1.3 Information is communicated through distribution of HSE MS documentation, records
and reports; training; and the HSE Bulletin Board.
4.3.2 External Communication

4.3.2.1 GISCO maintains a procedure for communicating with external interested parties,
HS&E OP-43-02 External Communication. The procedure instructs in receiving,
documenting, and responding to relevant communication.
4.3.2.2 All incoming external communication regarding HSE issues are forwarded to the
QHSE MR.
4.3.2.3 QHSE MR reviews the incoming communication and determines which other
functions should be informed or involved, what response should be given to the
originator (if any), and whether any internal actions should be considered to address
issues raised in the communication.
4.3.2.4 The Health, Safety and Environment policies are available to the public through the
company’s website (www.gisco.ae). The policies are displayed around the facility and
within the Qshare Central Application.
4.3.2.5 Information on significant Health, Safety Hazards and Environmental Aspects should
not be communicated externally, except in special cases or by law, where approvals
have to be taken from the Top Management.
4.4 DOCUMENTATION
4.4.1 The HSE MS is documented in the present manual, operational procedures, HSE
guides, work instructions, and other related documentation. Procedure HS&E OP-44-
01 HS&E MS Documentation specifies how the HSE MS is documented.

4.4.2 Documents pertaining to the HSE MS comprise:
• HSE MS manual, operational procedures, and forms;
• Documentation defining significant Health, Safety Hazards, Environmental
Aspects, objectives and targets, legal and regulatory requirements, and
management programs for reaching objectives and for monitoring HSE
performance and compliance;
• Laws, regulations, standards, codes of practice, and other such documents
defining applicable requirements;
• Training programs and materials;
• Emergency preparedness and response procedures;
• Work instructions, operational data sheets, and other written instructions for
personnel whose work can create a significant Health, Safety Hazard and
Environmental Aspects;
• Documentation defining equipment and other operational controls, and
instructions for their use and maintenance.
4.5 CONTROL OF DOCUMENTS
4.5.1 GISCO controls all documents related to the HSE MS to ensure that they are reviewed
and approved by authorized personnel; that current versions of documents are
available where they are required; that obsolete documents are promptly removed; and
to otherwise ensure integrity of documents. This is done utilizing the Qshare Central
Application. The document control system is defined in Procedure QOP-42-02,
Control of Documents.
4.5.2 As applicable, documents are identified by their title, codes/number, date of issue,
revision level, and the issuing and approval authority.
4.5.3 Prior to issue and release, documents are reviewed for adequacy, correctness, and
conformity with the Health, Safety and Environmental policies. Changes to documents
are reviewed and approved by the same function or department that approved the
initial document, unless designated otherwise.
4.6 OPERATIONAL CONTROL
4.6.1 Operational Control Methods, Systems, Processes, and Equipment

4.6.1.1 Special control measures are implemented to control operations and activities
associated with significant Health, Safety Hazards and Environmental Aspects. The
system for ensuring operational control is defined in various operational control
procedures beginning from Procedure HS&E OP-46-01-01 onwards.
4.6.1.2 Operational controls are methods, systems, processes, and equipment to safeguard
Health, Safety and the Environment. This also includes operational criteria and
procedures, work instructions, and inspection and preventive maintenance programs.

4.6.1.3 Work instructions are established where their absence could lead to deviation from
Health, Safety and Environmental policies, objectives, or targets; or could cause
significant Health, Safety Hazards and Environmental Aspects. Procedure HS&EOP-
46-01 Operational Control procedure stipulates specific criteria for determining
where work instructions are required.
4.6.1.4 Inspection and/or maintenance programs are developed and implemented for
equipment, machines and, systems associated with significant Health, Safety Hazards,
Environmental Aspects and emergency response programs.
4.6.1.5 Particular attention is paid to hazardous material and waste management. Related
controls are defined in Procedure EOP-46-02 Material, Waste Management &
Minimization.
4.6.2 Procurement
4.6.2.1 GISCO communicates Health, Safety and Environmental requirements to its suppliers
and subcontractors, and monitors their conformance with the requirements. Refer to
HS&E OP-46-01-06 – Contractor Management and Quality Procedure QOP-74-01
on Procurement & Purchasing defines these activities.
4.6.2.2 The following categories of purchased products and subcontracts are controlled by the
HSE MS:
• Hazardous materials, substances, and chemicals; equipment for processing,
storing and handling hazardous wastes, and hazardous waste haulers,
treatment, and disposal facilities;
• Personal protective equipment, and equipment to be used for emergency
response;
• Measuring and test equipment intended for monitoring environmental
performance and regulatory compliance (including calibration);
• Subcontractors performing services at the facility, who bring in hazardous
materials or chemicals, or engage in hazardous operations.
• Additional products and services that may be identified by the HSE
Representative because of their association with significant Health, Safety
Hazards, significant Environmental Aspects, objectives, or targets;
• Any other service or product provided that can present significant Health,
Safety Hazards and Environmental Aspects.
4.6.2.3 Procurement is controlled by specifying and communicating HSE requirements, and
by monitoring of supplier performance.
4.7 EMERGENCY PREPAREDNESS AND RESPONSE

4.7.1 GISCO identifies potential accidents and emergency situations, and develops
appropriate response plans for preventing and mitigating associated Health, Safety
hazards and risks as well as Environmental impacts. The system for developing,
testing and implementing the plans is defined in Procedure HS&E OP-47-01
Emergency Preparedness and Response Planning.
4.7.2 The HSE Representative/safety officers in conjunction with Project Managers and
supervisors etc identifies potential hazards that can cause accidents and emergency
situations, to include hazardous materials and substances, dangerous activities, and
potential hazards crated by outside forces and natural disasters.
4.7.3 Each potential hazard is evaluated to determine whether emergency response plans are
warranted and, where relevant, appropriate emergency plans and procedures are
developed.
4.7.4 Emergency preparedness and response procedures are documented. All personnel are
made aware of the procedures and where practicable, emergency procedures are
periodically tested.
4.7.5 The HSE Representative is responsible for reviewing and, as necessary, revising
emergency procedures after each occurrence of accidents and emergencies.
ASSOCIATED DOCUMENTS
• HS&E OP-42-01 HSE Orientation
• QOP-62-01 Competence, Awareness & Training
• HS&E OP-43-01 Internal Communication
• HS&E OP-43-02 External Communication
• HS&E OP-44-01 HSE MS Documentation
• QOP-42-02 Control of Documents
• HS&EOP-46-01 Operational Control
• HS&E OP-46-01-01 onwards
• EOP-46-02 Material, Waste Management & Minimization
• QOP-74-01 Purchasing
• HS&E OP-46-01-06 – Contractor Management
• HS&E OP-47-01 Emergency Preparedness and Response Planning
CHECKING
5.1 MONITORING AND MEASUREMENT

5.1.1 GISCO monitors and measures performance of operations and activities that can cause
a significant Health, Safety Hazard and Environmental (HSE) Impact. This monitoring
and measuring system is documented in procedure HS&E OP-51-01 Significant
Hazards and Aspects Monitoring.
5.1.2 For each monitored or measured characteristic, the HSE Representative determines the
measurement or test method, frequency, acceptance criteria, responsibility, and the
manner for recording results.
5.1.3 When HSE performance falls below desirable level, or when there is a possibility of a
noncompliance against laws or regulations, the HSE Representative initiates corrective
or preventive actions, or establishes appropriate objectives and targets to improve
performance.
5.1.4 Measuring and test equipment used for verification of HSE performance is calibrated
and properly controlled. Requirements for the control of measuring and test equipment
are documented in relevant QHSE Procedures for such controls.
5.2 EVALUATION OF COMPLIANCE

5.2.1 GISCO periodically evaluates it’s compliance with applicable legal requirements, and
with other requirements to which the company subscribes. The system for conducting
these evaluations is defined in procedure HS&E OP-52-01 Evaluation of
Compliance.
5.2.2 The HSE Representative (s) is responsible for establishing the compliance monitoring
program. For each relevant legal and/or other applicable requirement the program
determines the scope, method and frequency for the monitoring and measurement, as
well as the acceptance criteria.
5.2.3 At least once a year, the HSE Representative evaluates information and data generated
by the compliance monitoring program and presents the results at the management
review meeting (refer to procedure QOP-56-01 Management Review).
5.3 INCIDENT INVESTIGATION, NONCONFORMITY, CORRECTIVE AND

PREVENTIVE ACTION
5.3.1 GISCO maintains corrective and preventive action procedures for handling and
investigating nonconformities, and for eliminating their causes. These procedures are
documented in the applicable Quality System Procedure dealing with Corrective and
Preventive Actions (refer to procedure QOP-85-02 Corrective and Preventive
Action).
CHECKING
5.3.2 GISCO maintains procedures for recording, handling and investigating incidents and
accidents, and for eliminating their causes. These procedures are documented in the
applicable HSE System Procedure dealing with incidents and accidents. The system
for conducting these reporting and investigations is defined in procedure HS&E OP-
53-01 Incident/Accident Investigation.
5.4 CONTROL OF RECORDS

5.4.1 GISCO maintains HSE records to demonstrate conformance with legal, regulatory,
and other requirements; and with requirements of OHSAS 18001 and ISO
14001:2004. See applicable Quality procedures covering Record Control (refer to
procedure (QOP-42-03 Control of QHSE Records).
5.4.2 Storage locations and retention times for records are specified in the records
procedure.
5.5 INTERNAL AUDIT

5.5.1 GISCO periodically conducts internal audits of the HSE MS. The purpose of the audit
is to verify whether the HSE MS conforms with stated requirements, including
OHSAS 18001 and ISO 14001:2004; and whether it is properly implemented and
maintained. Internal audits are conducted in accordance with the applicable Quality
Procedure covering internal audits (refer to procedure QOP-82-02 Internal QHSE
Audits).
6.1 MANAGEMENT REVIEW

6.1.1 Top executive management conducts periodical reviews of the HSE MS, in order to
review HSE performance and the HSE management system. The QHSE
Representative determines the actual date for the review, coordinating with
participating managers.
6.1.2 The standard agenda for management review meetings is incorporated into the Qshare
scheduling system. It is distributed to the participating managers via an e-mail
notification at least one week prior to the meeting. At a minimum, the HSE agenda
covers all items listed below:
• Results of HSE internal audits and evaluation of compliance with HSE legal
requirements;
• Results of HSE Participation and Consultation;
• Relevant HSE communication and complaints from external interested parties;
• Health, Safety & Environmental Performance of the Organization;
• Extent to which HSE Objectives and Targets have been met;
• Status of HSE Incidents/Accidents Investigation and Statistics; CAR’s & PAR’s;
• Follow up action from previous management reviews/Action items of last
meeting;
CHECKING
• Reports on Emergencies (Actual or Exercise Drill); Changing circumstances and

reports & Risk & Impact Assessments;
6.1.3 The above HSE agenda items are discussed in conjunction with the quality agenda
items during management reviews at least once a year (refer to procedure QOP-56-01
- Management Reviews).
ASSOCIATED PROCEDURES
• HS&E OP-51-01 Significant Hazards and Aspects Monitoring
• HS&E OP-52-01 Evaluation of Compliance
• HS&E OP-53-01 Incident/Accident Investigation
• QOP-56-01 Management Review
• QOP-85-02 Corrective and Preventive Action
• QOP-42-03 Control of QHSE Records
• QOP-82-02 Internal QHSE Audits
Issues Date: 30/01/2012 Revision: A
HSE GENERAL

HSE‐02 Health & Safety and Environment Policy

HSE PLANNING
HSE‐03 HSE Planning

EOP‐31‐01 Environmental & Significant
Environmental Aspects

HS&E OP‐31‐02 Risks and Impact HSE MANAGEMENT PROCEDURES CHECKING
Assessment
QOP‐42‐01 QHSE System Documentation HS&E OP‐51‐01 Significant Hazards
HS&EOP‐32‐01 Health, Safety and QOP‐42‐02 Control of QHSE Documents and Aspects Monitoring
Environment Legal, Regulatory and Other QOP‐42‐03 Control of QHSE Records HS&E OP‐52‐01 Evaluation of
Requirements QOP‐56‐01 Management Review Compliance
QOP‐62‐01 Training and Awareness HS&E OP‐53‐01 Incident/Accident
HS&E OP‐33‐02 Health, Safety and QOP‐63‐01 Equipment Maintenance Investigation
Environmental Management Programs QOP‐76‐01 Measuring & Monitoring Equipment QOP‐56‐01 Management Review
QOP‐ 82‐02 QHSE Internal Audits QOP‐85‐02 Corrective and Preventive
QOP‐85‐01 Continual Improvement Action
QOP‐85‐02 Corrective and Preventive Action QOP‐42‐03 Control of QHSE Records
QOP‐82‐02 Internal QHSE
IMPLEMENTATION & OPERATION
HS&E OP‐42‐01 HSE Orientation
PROCUREMENT QOP‐62‐01 Training and Awareness
HS&E OP‐43‐01 Internal Communication
QOP‐74‐01 Supplier Evaluation HS&E OP‐43‐02 External Communication
QOP‐74‐02 Procurement HS&E OP‐44‐01 HSE MS Documentation
QOP‐74‐03 Verification of Purchased Product QOP‐42‐02 Control of Documents
QOP‐75‐05 Storage Areas HS&EOP‐46‐01 Operational Control
HS&E OP‐46‐01‐01 onwards (Operational Control Procedures)
EOP‐46‐02 Material, Waste Management & Minimization
QOP‐74‐01 Purchasing
HS&E OP‐46‐01‐06 – Contractor Management
HS&E OP‐47‐01 Emergency Preparedness and Response Planning

The master of this Manual is located within the Qshare Central Application. Hard copies can be printed but are not controlled. If you are in possession of a hard copy
and in doubt of whether it is current, please refer back to the Qshare Application for the latest revision.

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HS&E Manual - Section 01

1.1 INTRODUCTION AND SCOPE

2.1 Health, Safety and Environmental Policy

• Appropriate Objectives and Targets are established and Environmental Management

• Actively promote practices and conditions that support out policy.

• Report and investigate all actual or potential incidents.

• Promote the minimization of pollution and waste.

• Committed to conserve natural resources, and reduce any potentially negative

• Monitor improvements of environmental practices locally and internationally to ensure best

3.1 ENVIRONMENTAL ASPECTS

3.2 PLANNING FOR HAZARD IDENTIFICATION, RISK ASSESMENT AND

HS&E Manual Section 03 Rev.: A Pg. 2 of 4

3.2.2 Consultants or a multidisciplinary team representing various departments and

3.3 LEGAL AND OTHER HEALTH & SAFETY AND ENVIRONMENT

HS&E Manual Section 03 Rev.: A Pg. 3 of 4

• Ongoing identification of new or modified activities that could potentially be

3.4 OBJECTIVES, TARGETS AND PROGRAMS

HS&E Manual Section 03 Rev.: A Pg. 4 of 4

• EOP-31-01 Environmental & Significant Environmental Aspects

• HS&E OP-31-02 Risks and Impact Assessment

• HS&EOP-32-01 Health, Safety and Environment Legal, Regulatory and Other

• HS&E OP-33-02 Health, Safety and Environmental Management Programs

Issued by: HS&E Representative Eff. Date: 15/03/12 Rev.: B Pg. 1 of 9

4.1 RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY

HS&E Manual Section 04 Rev.: B Pg. 2 of 9

• Reviews and approves significant Health and Safety Hazards; Environmental

HS&E Manual Section 04 Rev.: B Pg. 3 of 9

and environmental aspects

HS&E Manual Section 04 Rev.: B Pg. 4 of 9

• Implements and maintains operational controls, including work instructions

4.2 COMPETENCE, TRAINING AND AWARENESS

HS&E Manual Section 04 Rev.: B Pg. 5 of 9

4.3.1 Internal Communication

4.3.2 External Communication

HS&E Manual Section 04 Rev.: B Pg. 6 of 9

01 HS&E MS Documentation specifies how the HSE MS is documented.

4.6 OPERATIONAL CONTROL

4.6.1 Operational Control Methods, Systems, Processes, and Equipment

HS&E Manual Section 04 Rev.: B Pg. 7 of 9

procedures, work instructions, and inspection and preventive maintenance programs.

4.7 EMERGENCY PREPAREDNESS AND RESPONSE

HS&E Manual Section 04 Rev.: B Pg. 8 of 9

• HS&E OP-42-01 HSE Orientation

• QOP-62-01 Competence, Awareness & Training

• HS&E OP-43-01 Internal Communication

• HS&E OP-43-02 External Communication

• HS&E OP-44-01 HSE MS Documentation

• QOP-42-02 Control of Documents

• HS&EOP-46-01 Operational Control

• HS&E OP-46-01-01 onwards

• EOP-46-02 Material, Waste Management & Minimization

• HS&E OP-46-01-06 – Contractor Management

• HS&E OP-47-01 Emergency Preparedness and Response Planning

HS&E Manual Section 04 Rev.: B Pg. 9 of 9

Issued by: HS&E Representative Eff. Date: 03/08/10 Rev.: A Pg. 1 of 3