Agenda Item No.

REPORT TO: Cabinet Member (Planning, Transport and Economic

Development )

DATE: 25 August 2010

DEPARTMENT: Development Services

REPORTING OFFICER: Head of Business Support

(Susan McGarry – Parking Services Manager)

SUBJECT: PARKING SERVICES ANNUAL REPORT – 2009/10

WARD/S AFFECTED: ALL

FORWARD PLAN REF: N/A

___________________________________________________________________

1.0 PURPOSE OF REPORT

1.1 To note the annual report on the performance of the Council’s parking
service for submission to North Yorkshire County Council and the
Department for Transport and for publication.

2.0 RECOMMENDATION/S

2.1 To endorse the Parking Services Annual Report for submission to North
Yorkshire County Council in full and the Department for Transport and for
publication.

3.0 RECOMMENDED REASON/S FOR DECISION/S

3.1 In order to comply with statutory requirements in relation to reporting the

performance of the Parking Services operation.

4.0 ALTERNATIVE OPTION/S CONSIDERED AND RECOMMENDED FOR

REJECTION

4.1 Failure to provide an annual report would mean that the Council is not
complying with the requirements of the Traffic Management Act 2004 with
regards to Annual Reports.

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5.0 THE REPORT

5.1 The Borough Council has operated Decriminalised Parking Enforcement

(DPE) since 15 July 2002. Under the terms of the Traffic Management Act
2004 the enforcement of parking became Civil Parking Enforcement (CPE).
The Council is required to report annually to the Department for Transport on
enforcement statistics. This report provides an overview of the performance
of the service.

5.2 This report covers the period from 1 April 2009 to 31 March 2010.

5.3 Reporting is an important part of accountability. Monitoring also provides the

Council with management information for performance evaluation and leads
to the identification of areas where improvements can be implemented.

5.4 Enforcement authorities are required to produce an annual report on their

enforcement activities within six months of the end of each financial year.
The report is required to be published.

5.5 In addition, the Traffic Penalty Tribunal, have to be informed of the number of
Penalty Charge Notices (PCNs) issued.

5.6 The key objectives of CPE are:

To keep traffic moving through improving:

 Enforcement of loading restrictions and bus stops

 Enforcement of designated parking spaces, including disabled bays, taxi
bays and residents parking zones
 Compliance with Traffic Regulations Orders
 Links to integrated transport strategies and policies as set out in the
North Yorkshire County Council’s Local Transport Plan.

6.0 BACKGROUND AND ISSUES

6.1 The Borough Council carries out enforcement as agent of North Yorkshire
County Council for all on street parking areas covered by Traffic Regulation
Orders (TROs) within the whole of the District. The Agreement operates on
the basis that the Council recovers its costs for administering the CPE and
any surpluses are held by the Borough Council on behalf of the County
Council and are ring-fenced for expenditure on parking/transport related
projects within the Borough.

6.2 The Council also operates CPE in its own off-street car parks.

6.3 Information about parking and parking enforcement is available via the
Council’s website. The address is www.harrogate.gov.uk and, in addition, a
number of guides are produced and distributed giving information about
parking throughout the District.

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6.4 In addition to their enforcement duties the Parking Services staff also
undertake routine maintenance inspections, coning duties, the display of
signs and setting out of cones for parking suspensions.

6.5 The service has a Parking Services Manager supported by an Operations

Manager who in turn manages an Operations Supervisor, 6 Senior Civil
Enforcement Officers with 17 full time Civil Enforcement Officers operating
across the District. The patrols are carried out either on foot or in vehicles.
The enforcement team has 3 vehicles at their disposal for rural and urban
patrols.

6.6 Patrols are carried out between the hours of 7 am to midnight each day.
However, after 6.30pm only customer requests and hot spot enforcement is
carried out. The Council receive many requests for enforcement from
Residents, Businesses and the public who appreciate the need for parking
enforcement to help regulate the use of the public highway.

6.7 The cash collection service is undertaken by the Cashiers section of the
Department of Resources, and the in house Parking Maintenance Supervisor
ensures the correct operation and the re-supply of tickets for the on and off
street pay and display machines.

6.8 Processing of PCNs and informal objections are dealt with by a small team
of officers within the Department of Development Services, comprising of a
Senior Administration Assistant with 4.5 full time equivalent Parking
Administrators. There is also a full time Representations Officer who deals
with formal objections.

6.9 Training is given to all enforcement staff in Customer Care, Health and
Safety, Personal Safety and First Aid. Our aim is that all enforcement staff
complete the City and Guilds 1885 (Parking Control) within the first year of
their employment. All staff have an annual appraisal to establish learning
gaps and personal development needs.

6.10 It should be noted that statistical information is taken from a live system
which is updated daily. The PCN figures in this report are correct as at 17th
August 2010.

7.0 ASSESSMENT

7.1 The information below is intended to give an overview of the parking service.
This covers the period from the 1st April 2009 to 31st March 2010.

7.2 In addition, the information also covers that which an enforcement authority
is required to produce on an annual basis as indicated within the statutory
guidance.

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 Financial Statement

7.3 The income and expenditure of the Council in connection with its on-street
charging and with both its on and off-street enforcement activity, is governed
by Section 55 of the Road Traffic Regulation Act 1984 as amended by
Section 95 of the Traffic Management Act 2004. This requires that surplus
income, after meeting operating costs, is spent on parking facilities as a top
priority. If parking needs are met then the surplus can be used to fund
highway improvements, public transport or environmental improvements.

7.4 The regulations also reinforce the requirement that the Council is not
permitted to set a budgetary target for penalty charge income, and that any
surplus income earned from off-street penalty charges may be used only to
fund expenditure on parking and other transport related functions set out in
Section 55 of the Road Traffic Regulation Act 1984.

7.5 In the past, on-street income has been used to fund the redevelopment of off
street car parks as well as public transport and highway improvements.

TABLE 1
FINANCIAL INFORMATION
2009/2010
On Street Parking

Income Total 2,196,089.92

Expenditure Total 1,026,007.40

Income
Pay and Display/Meters 1,644,145.45
Residents/Visitors/Business Permits 59,369.44
Other non-PCN income 93,961.26
PCN Income 398,883.77
Total Income 2,196,089.92

Expenditure
Employee Costs 767,697.19
Maintenance 16,227.12
Supplies & Services 44,748.57
Transport 7,014.57
Support Services 190,319.85
Total Expenditure 1,026,007.40

Surplus (excluding off-street PCN income) 1,170,082.52

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 Off Street Parking

PCN Income Total 84,612.07

Total on-street and off-street

Income 2,280,701.99
Expenditure 1,026,007.40
Surplus (including off-street PCN income)* 1,254,694.59

*The overall surplus does not take into consideration any expenditure related
to the off street enforcement.

Areas Identified for Improvement and Development

7.6 Civil Enforcement Officers are required to identify and report areas within the
Borough where the parking controls are not enforceable due to inadequate signs
or lines. In many cases these involve consideration and actions by the County
Council.

7.7 The enforcement team times of deployment are to be reviewed in 2010/11,

together with the structure and operation of the whole Parking Services section.

7.8 As part of our on-going commitment to service improvement, we are working

towards the payment of parking fees through improved technology to offer
cashless payment such as pay by mobile, pay by debit/credit card and to
develop the accessibility of services via the web.

Operational Statistics

7.9 The key operational statistics are as follows:

TABLE 2
KEY OPERATIONAL STATISTICS
Off Street On Street Total
Number of higher level PCNs issued 400 3583 3983
Number of lower level PCNs issued 3268 10411 13679
Number of PCNs issued with no charge level 0 0 0
Total number of PCNs issued 3668 13994 17662

Number of PCNs paid at discount rate 2248 9305 11553

Number of PCNs paid at non-discount rate 417 1867 2284
Total number of PCNs paid 2665 11172 13837
Total number of PCNs unpaid 1003 2822 3825

Number of Charge Certificates registered at TEC 210 1028 1238

Number of PCNs which had an informal or formal
representations made against them 1152 3321 4473
Number of PCNs cancelled as a result of informal
or formal representations being made 786 1818 2604
Number of PCNs written off for other reasons 77 429 506
Number of PCNs which resulted in adjudication
because of representation 5 17 22

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7.10 At the time of reporting the payment rate is just over 78%. Of the total
number of PCNs issued, 3089 have been cancelled or written off (see table
5). The remaining 736 are at various stages of recovery either registered
with the Traffic Enforcement Centre or with the Council’s appointed Bailiffs.
Therefore the payment and cancellation figures are subject to a variation.

7.11 Table 3 breaks down the number of PCNs issued per calendar month from
1st April 2009 to 31st March 2010. There was a significant reduction in
PCNs issued in January 2010 due to the bad weather.

TABLE 3
PENALTY CHARGE NOTICES ISSUED BY MONTH
2008-2009 2009-2010 % + or -
April 1825 1560 -14.52
May 1731 1487 -14.10
June 1709 1628 -4.74
July 1957 1482 -24.27
August 1664 1592 -4.33
September 1417 1558 +9.95
October 1749 1730 -1.09
November 1566 1648 +5.24
December 1291 1206 -6.58
January 1486 937 -36.94
February 1263 1287 +1.90
March 1678 1547 -7.81
Total 19336 17662 -8.66

2008-2009 PCNS ISSUED BY MONTH

2009-2010

2200

2000

1800

1600

1400

1200

1000

800

600

400

200

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 Penalty Charge Notices Issued by Contravention (Top 10)

7.12 Table 4 shows the Top 10 contravention codes where PCNs have been
issued. All the codes relate to on street parking areas with the exception of
codes 82 and 83 which are for PCNs issued for contraventions occurring in a
car park.

TABLE 4 -TOP TEN CONTRAVENTION CODES FOR PCNs ISSUED

Contravention Description Number % of Total
Code Issued PCN’s
Issued
35 Parked in a disc parking place without clearly 4461 25.26
displaying a valid disc.
06 Parked without clearly displaying a valid pay & 2150 12.17
display ticket or voucher.
83 Parked in a car park without clearly displaying 1929 10.92
a valid pay & display ticket or voucher or
parking clock.
05 Parked after the expiry of paid for time. 1525 8.63
36 Parked in a disc parking place for longer than 1455 8.24
permitted
01 Parked in a restricted street during prescribed 971 5.50
hours.
82 Parked after the expiry of paid for time. 966 5.47
12 Parked in a residents’ or shared use parking 817 4.63
place or zone without clearly displaying either a
permit or voucher or pay and display ticket
issued for that place
25 Parked in a loading place during restricted 698 3.95
hours without loading.
19 Parked in a residents’ or shared use parking 572 3.24
place or zone displaying an invalid permit, an
invalid voucher or an invalid pay and display
ticket

Cancellations

7.13 Table 5 below gives information on the reasons why cases have been
cancelled:

TABLE 5
CANCELLATIONS SUMMARY TABLE
Total Number Cancelled 3089
% of Total Number Issued 17.49

No. of % of Total % of Total

PCN’s PCN’s Number of
Issued Cancellations
Inadequate signage/lines/marking 74 0.42 2.40
Civil Enforcement Officer error 246 1.39 7.96
Loading/unloading proven 94 0.53 3.04
Machine fault 16 0.09 0.52
Operator error 59 0.33 1.91

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 Handheld computer fault 51 0.29 1.65
Training/Test notice 8 0.05 0.26
Valid Blue Badge 370 2.09 11.98
Valid dispensation/waiver produced 78 0.44 2.53
Valid guest permit produced 384 2.17 12.43
Valid other permit 82 0.46 2.65
Valid parking ticket produced 539 3.05 17.45
Valid residents Permit 140 0.79 4.53
Valid season ticket 48 0.27 1.55
Vehicle broken down 36 0.20 1.17
Vehicle driven away 68 0.39 2.20
Vehicle reported stolen 1 0.01 0.03
Bailiffs unable to execute warrant 44 0.25 1.42
Compassionate reasons 29 0.16 0.94
Foreign vehicle/Keeper 229 1.30 7.41
Medical reasons 58 0.33 1.88
No disc displayed 241 1.36 7.80
On Higher Authority 37 0.21 1.20
Unable to trace keeper/driver 156 0.88 5.05
Proof of bankruptcy 1 0.01 0.03

TOTAL 3089

7.14 Analysis of the above information will allow the Council to review its public
information to help clarify to motorists the nature of orders and offences.
Appendix A gives comparisons of cancellation data for 2008/09 and 2009/10.

Representations and Appeals

7.15 The Borough Council deals with all appeals in the following way:

The vehicle owner may dispute the issuing of a PCN at three stages:

 Owners may make ‘informal challenges’ or ‘informal representations’ (or

‘pre Notice to Owner letters’) against the PCN before the Borough
Council has served a ‘Notice to Owner’.

 Once a ‘Notice to Owner’ has been served, an owner may make a formal
representation against the Notice to Owner to the Borough Council; and

 If a formal representation is rejected the owner may appeal against the

‘Notice of Rejection’ to an independent adjudication at the Traffic Penalty
Tribunal (TPT).

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7.16 The Council has appointed staff to deal with appeals. The Council’s
Representations Officer deals with all cases where a formal representation is
made to the Council. Where formal representations are rejected the officer
deals with any subsequent appeals to the Parking Adjudicator.

7.17 Table 6 gives unattributed details of Formal Appeals received by the Council
and the outcome of Adjudicators decision.

TABLE 6
CASES APPEALED TO TPT
Appeal Appeal Not Pending
Allowed Refused Contested (4)
(1) (2) (3)
Harrogate On Street 6 7 0 0
Harrogate Off Street 1 1 0 0
Knaresborough On Street 1 3 0 0
Knaresborough Off Street 1 0 0 0
Ripon On Street 0 0 0 0
Ripon Off Street 0 2 0 0
Rural On Street 0 0 0 0
Rural Off Street 0 0 0 0

(1) - Successful appeal by an appellant

(2) - Unsuccessful appeal by an appellant
(3) - Appeal not contested by the Council, due to further consideration of evidence or
additional evidence provided
(4) – Awaiting adjudicators decision

7.18 Summary of Appeal Cases

Below are some examples of appeals that have been dismissed or allowed
and the reasons why.

Case 1 – A PCN issued for being parked after the expiry of paid for time at a
pay and display bay, brought into question who was liable for the charge.
The vehicle was the subject of a hire agreement that only lasted one day.
The hire company provided details of the hirer and a copy of the hire
agreement, however, a hire agreement of less than six months duration must
contain certain information such as details of the hirer’s driving licence. In
this case, while the agreement had provision for that information it had not
been recorded. On appeal, the hire company acknowledged that there had
been a clerical error. The Adjudicator found that the contravention, of being
parked after the pay and display ticket had expired, had occurred. It was also
determined that the hire agreement did not contain all the necessary
information required by the Road Traffic (Owner Liability) Regulations 2000
and that liability for the charge remained with the hire company and not the
hirer. Appeal dismissed.

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 Case 2 – A PCN was issued to a vehicle parked in a loading bay on
Cambridge Road, Harrogate. The issuing Civil Enforcement Officer had
observed the vehicle for eight minutes and found no evidence of loading or
unloading taking place and the Officer also noted that the vehicle was
displaying a Blue Badge parking permit. The Appellant had made
representations that the Traffic Regulation Order was invalid and explained
that he had always parked in that location when visiting Harrogate. The
Appellant went on to state that section 8 of the Local Authorities Traffic Order
(Exemptions) for Disabled Persons (England) Regulations 2000 exempts
Blue Badge holders from the restrictions of loading bays. The Council argued
that the regulations quoted by the Appellant exempted Blue Badge holders
from the restrictions of single and double yellows lines when displaying a
badge and parking disc. The Council also produced copies of Department of
Transport guidance provided to Blue Badge holders that explains where
parking is allowed and that parking in loading bays is not permitted. The
Adjudicator considered the case on the papers provided and determined that
the signs and lines clearly informed drivers that it was a loading bay and that
Blue Badge holders were not exempt from the loading/unloading only
restrictions. Appeal dismissed.

Case 3 – A vehicle parked without a parking disc on Briggate,

Knaresborough resulted in a PCN being issued following seven minutes
observation. The Appellant made his representation on the ground that the
contravention did not occur and indicated that a disc was displayed. The
Council provided photographic evidence of the signage at the location
concerned. On Appeal, the Appellant stated that the whole point of disc
parking was to allow people to park for up to two hours. The Appellant had
also explained that he had been ‘dropping off’ his son. The Adjudicator took
the view that, while no disc was displayed, there was an indication that the
Appellant’s son was not old enough to walk to his destination and that an
exemption to the disc parking rules that allows a person to board or alight
from a vehicle, applied. Appeal allowed.

Case 4 – A PCN issued on James Street, Harrogate led a driver to question

the system of pay and display parking charges operated by Harrogate
Borough Council . The charges were 60p for 30 minutes parking, £1.20 for
one hour with the charges increasing to a maximum of three hours. The
appellant had deposited a £1 coin which was sufficient for 30 minutes
parking but not for one hour and the dispensed pay and display ticket only
credited 30 minutes time and expired at 10.14am. The PCN was issued at
10.30 for having been parked after the expiry of paid for time. The Appellant
made a number of points, including that the Council had retained extra
money but had not credited him with the extra time that his overpayment
entitled him to. The Council maintained that the signage clearly stated the
charges, that change was not given and that the Appellant had chosen to
deposit insufficient funds to purchase the next level of parking time. The
Adjudicator was content that the signage was clear and that parking time is
not purchased pro-rata with the money deposited. Appeal dismissed.

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 Case 5 – A car parked out of any bay, at the end of the road a cul-de-sac
resulted in a PCN being issued on a Sunday morning at 11.33. In his initial
objections, the Appellant had stated that his wife had returned home late at
night and no bay parking was available. However, his representations stated
that he had parked there for a short time to unpack his car. The Council
maintained that the PCN was correctly issued as the bay markings and
signage clearly conveyed the restrictions. However, the Adjudicator took the
view that, while the vehicle was not parked within a parking bay, the signage
did not inform the driver that parking where he did was prohibited. Appeal
allowed.

8.0 FINANCIAL IMPLICATIONS

8.1 Finance staff have been consulted during preparation of this report and
approved the report content.

9.0 HUMAN RESOURCES IMPLICATIONS

9.1 Consultation with the Human Resources section was not necessary during
the preparation of this report

10.0 LEGAL IMPLICATIONS

10.1 Consultation with the Legal section was not necessary during preparation of
this report.

11.0 ICT IMPLICATIONS

11.1 Consultation with the ICT section was not necessary during preparation of
this report.

12.0 RISK ASSESSMENT

12.1 A risk assessment has been undertaken and the major risks are outlined
below.

12.2 Failure to provide an Annual Report would mean that the Council does not
comply with the Traffic Management Act 2004.

13.0 EQUALITY AND DIVERSITY

13.1 An Equality and Diversity Impact Assessment has been undertaken and
there is no impact from this proposal on race, disability and gender equality
in the local community or in the Council.

14.0 CONCLUSIONS

14.1 This report reflects the performance of the Parking Service for 2008/09. The
Service will reflect on the statistics of this report and make adjustments to its
operation as necessary.

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Background Papers – None

OFFICER CONTACT: Please contact Susan McGarry, Parking Services Manager if

you require any further information on the contents of this report. The officer can be
contacted at Harrogate Borough Council, Knapping Mount, West Grove Road,
Harrogate HG1 2AE by telephone on 01423 556971 or by Email –
[email protected]

SUSTAINABILITY ASSESSMENT / POLICY CONSIDERATIONS

Implications are
Positive Neutral Negative
A Economy 
B Environment 
C Social Equity
i) General 
ii) Customer Care / People 
with Disabilities
iii) Health Implications 
D Crime and Disorder 
Implications
E Business 
Transformation
F Communications 

If all comments lie within the shaded areas, the proposal is sustainable.

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 APPENDIX A

The PCN figures for 08/09 have been updated from last years report to reflect the
current status.
PCNs CANCELLED/WRITTEN OFF 2008/09 2009/10
Inadequate Signage/Lines/Markings 77 74
Civil Enforcement Officer Error 358 246
Loading/Unloading Proved 77 94
Machine Fault 21 16
Operator Error 62 59
Hand-Held Computer Fault 64 51
Training/Test Notice 104 8
Valid Blue Badge 458 370
Valid Dispensation/Waiver Produced 71 78
Valid Guest Permit Produced 449 384
Valid Other Permit 56 82
Valid Parking Ticket Produced 461 539
Valid Residents Permit 198 140
Valid Season Ticket 63 48
Vehicle Broken Down 27 36
Vehicle Drove Away 80 68
Vehicle Reported Stolen 10 1
Bailiffs Unable To Execute Warrant 510 44
Compassionate Reasons 35 29
Foreign Vehicle/Keeper 179 229
Medical Reasons 59 58
No Disc Displayed 310 241
On Higher Authority 61 37
Unable To Trace Keeper/Driver 259 156
Proof Of Bankruptcy 13 1
The Contravention Did Not Occur 3 0
The Traffic Order Was Invalid 1 0
Other Representation Allowed 2 0
Total 4068 3089

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