Scribd Logo
Upload

Welcome to Scribd!

  • 24K views

    Event Proposal Sample EVS NC III

    Uploaded by

    PeterClomaJr.
    The document is a proposal from an event planning company, Xel24 Dream Events, to plan a 7th birthday party for Akiesha Valles. The proposal includes details of their services, proposed event schedule, budget, and contract. Key details include coordinating an indoor birthday party at Sunrise Garden in December, with a Hello Kitty theme for 200 guests, and settling a 50% down payment to secure the date.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Event Proposal Sample EVS NC III

    Uploaded by

    PeterClomaJr.
    24K views22 pages
    The document is a proposal from an event planning company, Xel24 Dream Events, to plan a 7th birthday party for Akiesha Valles. The proposal includes details of their services, proposed event schedule, budget, and contract. Key details include coordinating an indoor birthday party at Sunrise Garden in December, with a Hello Kitty theme for 200 guests, and settling a 50% down payment to secure the date.

    Original Description:

    This is a sample copy.

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The document is a proposal from an event planning company, Xel24 Dream Events, to plan a 7th birthday party for Akiesha Valles. The proposal includes details of their services, proposed event schedule, budget, and contract. Key details include coordinating an indoor birthday party at Sunrise Garden in December, with a Hello Kitty theme for 200 guests, and settling a 50% down payment to secure the date.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    24K views22 pages

    Event Proposal Sample EVS NC III

    Uploaded by

    PeterClomaJr.
    The document is a proposal from an event planning company, Xel24 Dream Events, to plan a 7th birthday party for Akiesha Valles. The proposal includes details of their services, proposed event schedule, budget, and contract. Key details include coordinating an indoor birthday party at Sunrise Garden in December, with a Hello Kitty theme for 200 guests, and settling a 50% down payment to secure the date.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 22

    EVENT

    PROPOSAL
    FOR
    AKIESHA’S
    BIRTHDAY
    Events Management Services NC III
    Jocelyn V. Tegero
    Xel24 Dream Events
    Blk 10 lot. 2A Uranus St. Villa Amor Dos. Camarin, Caloocan City
    0975-385-6949 / [email protected]

    September 12, 2019

    Mr. John C. Valles


    Hillcrest Village, Camarin Caloocan City

    Dear Mam & Sir:

    Thank you for contacting us regarding your daughter’s upcoming birthday celebration.

    We have two years’ experience coordinating birthdays and providing memorable,


    stress-free events. Should you decide to contract with us , We will make sure that you
    are able to take part in all the fun decisions regarding your daughter’s birthday without
    having to worry about the often stressful particulars. From the moment you become our
    client, we look out for your best interests, from contracting out for better prices to
    making sure every last detail comes together when it is supposed to.

    You mentioned that her birthday will take place on December and you might be
    interested in an indoor wedding. We are available to help during that time period, but
    December is a typically very busy month and the weekends book quickly. We
    encourage you to place a deposit soon so that we may set aside a date for you,
    reserved your location and begin planning.

    Please do not hesitate to contact us so that we may discuss your wedding further, We
    look forward to working with you.

    Sincerely,

    Jocelyn V. Tegero
    Bernxel Dream Events
    Company Location

    30 minutes to drive from Camarin to


    Sunrise Garden.
    OUR SERVICES

     Weddings
     Birthdays
     Seminars
     and more
    OUR KEY
    EXECUTIVES
    Jocelyn V. Tegero
    Managing Director

    Bernard R. Durango
    Technical & Creative Director

    Krizza Mae C. Velasquez


    Admin & Finance Manager

    Cris Andrea V. Lopez


    Sales & Marketing Manager
    COMPANY PROFILE
    Founded in 2017, Xel24 dream events is a full service event
    management company in a various number of areas such
    as weddings, birthdays, seminars and more. We strive to be
    the most reliable and creative event Management
    Company in Caloocan City.

    Mission
    Meeting and exceeding the expectations of our clients.

    Vision
    To ensure clients satisfaction and loyalty.

    Client Demographics
    Xel24 Dream Events claim to be professional involves
    everything from how we dress and present in the business
    world in the way you treat others. We don’t stop until the
    job is done, and done right. “good enough” was not good
    enough for our company. We aim for outstanding for
    everything we do. Our passion shows in how hard we work
    and the results we achieve.
    Event Brief
    Title: Akiesha turns 7
    Venue: Sunrise Garden
    Location:
    Date: December 18, 2019
    Theme: Cutie Pink
    Concept: Hello Kitty
    Guest: 200
    Event Description
    The 7th birthday is supposed
    to signify some sort of
    independence since this is
    usually the age when children
    enter grade school after
    hurdling the pre-school
    levels. It is therefore seen as
    an important milestone in life
    of a child.
    Objective
    To celebrate the special day
    with family and friends.

    Action Plan
    Preparing the things that is
    needed.
    SWOT ANALYSIS
    Strength
     Excellent Service
     Customer Loyalty
    Weakness
     Technical Problem
    Opportunities
     Attract new customers
     Prove a good management
    Threats
     Traffic and bad weather
    Venue Description

    Sunrise Garden is a beautiful and


    spacious venue that the offer exquisite
    atmosphere and perfect setting that can
    be adapted for many versatile events
    including wedding ceremony, birthday
    parties and family reunions.
    TABLES AND CHAIRS
    Venue Layout

    ENTRANCE
    STAGE
    Restroom
    TABLES AND CHAIRS
    The Stage

    Tables & Chairs


    Buffet Table

    Table for cake and Giveaways


    Event Program
    December 18 , 2019
    Time Program Person in charge
    1:00 – 1: 30 PM Waiting for the guests
    1:30 – 1: 40 PM Opening Remarks Mr. John O. Valles

    1: 40 – 1: 45 PM Prayer Mrs. Lina O. Valles

    1: 45 - 2: 00 PM Introduction by parents of the Mrs. Joyce C. Valles


    Celebrant
    2:00 – 2:10 PM Singing a Happy Birthday Ms. Baby G. Del Monte
    2:10 – 2: 45 PM Getting to know the celebrant Host : Ms. Athena L. Lopez
    2:45 – 3: 00 PM 7 Candles Host : Ms. Athena L. Lopez
    3:00 – 3:15 PM 7 Roses Host : Ms. Athena L. Lopez
    3: 15 – 3: 50 PM Games for Kids Host : Ms. Athena L. Lopez
    3:50 – 3: 55 PM Blessings of food
    3: 55 – 4:15 PM Intermission number Host : Ms. Athena L. Lopez

    4: 15 – 4: 25 PM Host : Ms. Athena L. Lopez


    Performance by the Celebrant
    4:25 – 4: 30 PM Host : Ms. Athena L. Lopez
    Blowing of the candle of cake
    4:30 – 4: 40PM Message by the parents Host : Ms. Athena L. Lopez

    4:40 – 4:50 PM Giveaways The management


    4:50 – 5:00 PM Closing Remarks Parents of the Celebrant
    Event Checklist
    Items Quantity Remarks
    Stage & Venue 1 c/o Xel24 Dream Events
    Cake 1 c/o Xel24 Dream Events

    Giveaways 200 c/o Xel24 Dream Events

    Prizes 10 c/o Xel24 Dream Events


    Sound System 1 c/o Xel24 Dream Events

    Food 15 c/o Xel24 Dream Events

    Candles 7 c/o Xel24 Dream Events


    Roses 7 c/o Xel24 Dream Events
    Tables 22 c/o Xel24 Dream Events
    Chairs 300 c/o Xel24 Dream Events

    Budget Proposal
    Items Down Payment Balance Total Amount
    Stage and Venue 10,000 10,000 20,000
    Cake 5,000 5,000 10,000
    Giveaways & Invitation Card 10,000 10,000 10,000
    Prizes 10,000 10,000 20,000
    Sound System 20,000 20,000 40,000
    Food 30,000 30,000 60,000
    Decoration 5,000 5,000 10,000
    Tables 5,000 5,000 10,000
    Chairs 5,000 5,000 10,000
    Others 2,500 2,500 5,000
    Sub Total 195,000
    12% VAT 23, 400
    15% Professional fee 29,250
    20% Contingency 39,000
    (refundable)
    Grand Total 286, 650
    Time Frame
    3 MONTHS PRIOR THE EVENT 1 WEEK PRIOR THE EVENT
    Meet the client. Final coordination with the client.
    Planning the whole event. Prepare checklist.

    2 MONTHS PRIOR THE EVENT DAY OF EVENT


    Finalize the event. Execute the plan.
    Client settle down payment.
    Book all the suppliers. DAY AFTER THE EVENT
    Full payment to all suppliers.

    1 MONTH PRIOR THE EVENT


    Settle down payment to suppliers.
    Meet the whole team and discuss the guidelines.
    Give the invitation card to the client

    2 WEEKS PRIOR THE EVENT


    Remind all the suppliers and participants
    Service Form
    Name: Mr.& Mrs. Joyce C. Valles

    Email [email protected]
    Address:

    Contact 0912-415-1412
    Number:

    Type of Birthday Party


    Event:

    Title of the Akiesha turns 7


    Event:

    Date of the December 18, 2019


    Event:

    Time of the 1:00 PM – 5:00PM


    Event:
    CONTRACT OF AGREEMENT

    THE PUBLIC IS INFORMED:

    This Contract (this “Contract”) made and entered into this 17th day of September, by and
    between:

    Mr. John C. Valles a resident of Hillcrest Camarin Rd. CaloocanCity, father of Akiesha A.
    Valles who are having a 7th birthday party on December 18, 2019.

    -and-

    Xel 24 Dream Events a company doing business in the Philippines under this firm name in
    accordance with provisions of existing laws, with office address Blk 10. lot 2A Villa Amor Dos ,
    Caloocan City and presented herein by Jocelyn V. Tegero hereinafter referred to as the PARTY
    B. (EVENT ORGANIZER)

    EVENT : Akiesha Turns 7


    Hello Kitty Party

    ADDRESS : Sunrise Garden, Caloocan City

    TERMS & CONDITIONS:

    1. Party A acknowledges Party B services in the event promotions.


    2. Party A will settle the 50% down payment based on the budget proposal. The remaining
    amount will be settled upon the completion of the event.
    3. In the case of cancellation, 10% will be refunded to Party A within 8 weeks before the
    event. Less than 8 weeks means no refund.
    4. Party B shall comply and shall be in-charge of the agreed aspects of the event as
    mentioned in Event Proposal (Attached).
    5. When both or any of the party is impacted by Force Majeure, both parties shall request
    for extension or terminate the agreement. In this situation, the obligations may be
    exempted in whole or in part, unless laws provide otherwise.

    NOW THEREFORE, with the foregoing terms, conditions and covenants heretofore mentioned,
    parties finally entered and consummated this contract.
    IN WITNESS WHEREOF, we have hereunto affixed our signatures this 17th day of
    October 2019 at Caloocan City.

    JOCELYN V. TEGERO MR. JOHN C.VALLES


    Managing Director Client
    Xel24 Dream Events

    SIGNED IN THE PRESENCE OF:

    _____________________ _____________________
    Witness Witness

    ACKNOWLEDGMENT

    REPUBLIC OF THE PHILIPPINES)


    METRO MANILA ) S.S.

    BEFORE ME, a Notary Public and in the City of Marikina, personally appeared the
    following:

    NAME ID / PASSPORT DATE / PLACE OF ISSUE


    JOCELYN V. TEGERO
    JOHN C. VALLES

    Known to me and known to me the same persons who executed the foregoing instrument which
    they acknowledge before me as their free and lawful and voluntary act and deed, and of the
    corporation in whose behalf they have acknowledge the same.

    WITNESS MY HAND SEAL this 17TH day of September 2019.


    Thank You!

    You might also like