Dispatch Policy

Intern / Internal
Dispatch and packing instructions

of KUKA Systems GmbH and
KUKA Industries GmbH
Both resident Blücherstraße 144

86165 Augsburg
in the following only named KUKA
issue dated 20-Sep-16
Table of contents 1. General

2. Generally applicable instructions
3. Contact
4. Shipping process
5. Package marking
6. Packing data
7. Packing
8. Loading
9. Hazardous goods
10. Temporary import / tools
11. Transport of accompanying documents
12. Export customs declaration for indirect deliveries
13. Environmental protection
14. Appendix
Form Control Document Control

Geltungsbereich / Scope: SYS-SY-GmbH; IND-GmbH Versand-
_Verpackungsvorschriften_Final_FC-P_EN
ID: 3UDZ6XFW4S4A-15-357 QM-Freigabe / QM-Release: Fachliche Freigabe / Technical Release:
Dobbeck, Florian Kornmann, Hans-Georg
Version: 1.0 Date: 17.11.2016 Date: 17.11.2016
Page: 1 / 14
Intern / Internal
1 General
The KUKA dispatch and packing instructions are the basis for settlement of dispatch and packing and applies
for the
 direct delivery to KUKA in Augsburg

 indirect delivery to the KUKA site or to final place of use
Any special written agreements (also by e-mail) will prevail.
The guidelines for safety, occupational health, environmental protection, and foreign trade law applicable at
the time of delivery have to be met.
2 Generally applicable instructions

2.1 The supplier is obliged to use the due care and diligence of a prudent businessman and execute an
economic delivery and packing according to the modes of transport to be used.
2.2 The required documents have to be provided to KUKA according to these specifications for any scope
of supply.
2.3 The supplier is responsible that the scope of supply corresponds to the purchase order and is
delivered completely. In case of nonfulfillment due to the supplier's fault he will bear the costs arising
from a subsequent delivery by the service provider defined by KUKA.
2.4 For packing the statutory European and the packing regulations of the final destination country have
to be met. The international standard for treated wood (IPPC) always has to be met.
2.5 Hazardous goods must be packed according to applicable law and marked according to classification.
The supplier guarantees that the transport is effected according to legal regulations. The documents
required according to the REACH directive such as safety data sheets must be supplied in the current
version.
2.6 Safe unloading of the consignment at the place of fulfillment using common lifting means (different
from country to country) and the local circumstances must be guaranteed by the supplier.
2.7 In case of improper packing the supplier will be liable for any damage resulting from transport or the
intermediate storage until/by ?? inspection of incoming goods at the place of destination. The costs
for repacking and rework will be invoiced to the supplier.

Page: 2 / 14
Intern / Internal
3 Contact
3.1 For Direct deliveries to KUKA in Augsburg please contact:
[email protected]
3.2 For Indirect deliveries to the final place of destination (KUKA site) please contact:
[email protected]
4 Shipping process
4.1 The dispatch of the material has to be arranged with the KUKA Shipment Department with enough
lead time (see item 4.3) and must not be made without any announcement or agreement.
4.2 Heavy-duty transports / oversize shipments have to be agreed with the KUKA Shipment Department
already 4 weeks after receipt of the purchase order. If required, a transport drawing indicating the
center of gravity and special handling specifications have to be attached.
Oversize for truck transportation: Length > 1360 cm, width > 240 cm, height > 260 cm
Oversize for ocean transportation: Length > 1195 cm, width > 230 cm, height > 255 cm
These are gross dimensions

Including packing
Heavy-lift cargo: Gross weight > 10.000 kg
4.3 Notification for
Direct deliveries: at least 48 hours before readiness for shipment by presentation

of Appendix 15.1
Indirect deliveries: at least 3 weeks before readiness for shipment by presentation

of the Appendices 15.2, 15.3, 15.4
The KUKA Shipment Department has to be informed about any modifications immediately.

Page: 3 / 14
Intern / Internal
5 Package marking
5.1 The supplier has to mark every single package at least at two opposite sides of each package with a
weatherproof label on the outside.
5.2 The size of the dispatch marking depends on the size of the package, but should be in a legible
condition anyway. Special treatment notes have to be applied on the package (see Appendix 14.4)
6 Packing data
6.1 All packing data have to be indicated on the documents defined by KUKA.
For Direct Deliveries see Appendix 14.1

For Indirect Deliveries see Appendix 14.2
6.2 Every packing list must indicate clear packaging numbers (colli numbers), outer dimensions of single
packages in cm, and the weight of the package in kg.
6.3 Extra charges or delay in transport or customs clearance resulting from wrong information of the
supplier will be invoiced to the supplier.
7 Packing
7.1 The supplier is responsible for a safe and roadworthy transport packing. The packing must ensure a
suitable protection of the goods, considering the following points:
 Material quality
 Transport route and transport duration
 If necessary, intermediate storage in the open air
 Stresses in transit
 Modes of transport (truck, aircraft, ocean vessel)
7.2 Climatic conditions on the transport route and in the country of destination
7.3 The KUKA Shipment Department must be informed if the material can only be loaded or unloaded
with a crane. Furthermore, corresponding lifting points shall be attached.
7.4 The goods have to be packed such way that optimum use of the carrier (truck, container) is possible.
The single packages, if possible, shall be stackable and allow cargo to bestowed on top of them.
7.5 Depending on KUKA definition the packing has to be chosen so that the material is protected for at
least 12 months. Depending on the quality of the goods they shall also be protected against humidity,
corrosion, or other chemical and mechanical influences.

Page: 4 / 14
Intern / Internal
7.6 Acceptance of the packing by KUKA must be ensured any time, we expect access permission required
for this for KUKA employees. If special documentation (photos, net weights, ...) is required, this will
be indicated with the purchase order already.
Depending on the mode of transport the packing should be made as follows:
 Transport by land
For dispatch by truck the goods have to be packed on pallets or other bases. If needed, the goods will be
wrapped in blister foil. They have to be covered with foil, to be shrinked and marked. Corrosion protection
will be applied, if needed.
 Transport by sea
Seaworthy packing is required for ocean transportation. Due to strong influence by water, wind,
uncontrolled shocks, and rough treatment the packing must give special protection to the material.
Material susceptible to corrosion and sensitive material has to be provided with a sufficient quantity of
drying agent and shrink-wrapped in suitable foil.
Principally, the circumference of the packing unit shall never exceed the loading dimension of a 40' HC
container. If this is not possible, a previous agreement is mandatory.
Observe the maximum dimensions for truck transportation if the goods are packed in boxes or crates (see
point 4.2).
 Transport by air
For airfreight consignments use pallets, cartons, or boxes. Depending on the goods, choose a packing suitable
for air transport, keep the chargeable weight as low as possible.
8 Loading
8.1 The supplier is responsible for safe transport and load securing.
8.2 For loading on truck the goods have to be lashed on the cargo area and be secured according to the
dynamic forces to be expected.
8.3 For loading in ocean containers by the supplier the goods have to be stowed seaworthy and be
secured against slipping in the container. The container has to be sealed with a container seal.
8.4 Every carrier (truck, container, ...) has to be used optimally. Avoid any empty spaces and stowage
loss.

Page: 5 / 14
Intern / Internal
9 Hazardous goods
Point out to hazardous goods already with notification (point 4.3). The supplier will add the packing list,
safety data sheets, and all documents corresponding to the goods. Hazardous goods have to be packed and
treated according to the hazardous materials regulations and legal specifications corresponding to the
carrier.
10 Transport of accompanying documents

The supplier will provide all documents required for execution of the transport. These documents have to be
agreed with the KUKA Shipment Department prior to dispatch.
11 Foreign trade law

14.1 The supplier must inform KUKA of the required official authorizations and obligations to notify the
authorities for exporting and importing the subject matters of the contract.
14.2 The supplier is obliged in particular to comply with the export-control regulations relevant at the
time of delivery and to inform KUKA - unsolicited, in written form, and no later than at the time of
delivery - of any export-control marking of the subject matters of the contract or parts thereof,
especially that required by the regulations of the governing law, the EU, or the USA in effect at the
time of delivery.
14.3 For each subject matter of the contract or part thereof affected by the export control, the relevant
export-control list and the list position must be designated. Immediately after having taken note of a
position concerned KUKA has to be informed hereof by written evidence (already before/after
purchase order).
14.4 Furthermore, regarding the subject matter of the delivery, the supplier has to advise to KUKA the HS-
code concerning the commodity chart for the foreign trade statistic, this also applies to parts
(individual tariff classification, if necessary).
14.5 In case of need, the supplier will provide to KUKA a supplier's declaration or rather any documents
required by a customs authority or any other authority. In case that the declaration was found to be
false and claims are made, the supplier is obliged to exempt KUKA from all obligations upon first
written request.

Page: 6 / 14
Intern / Internal
12 Export customs declaration for indirect deliveries

On exportation, any commodity must be declared according to the foreign trade law. The supplier must make
an export declaration (MRN) for commerce with third countries.
As a matter of principle, issuing of the export documents has to be agreed with the KUKA Shipment
Department before any dispatch, and KUKA will be provided with a copy of all documents.
Furthermore, the HS-Code to be used and any preferential agreements have to be clarified with KUKA.
The export declaration is made as follows:
Exporter: KUKA
Declarant: Supplier
Unless otherwise agreed, use the value of the supplier invoice to KUKA as invoice amount.
13 Environmental protection
KUKA Systems GmbH and KUKA Industries GmbH constantly strive to avoid unnecessary transport distances,
empty cargo spaces, and any superfluous packaging for reasons of environmental protection.
We may ask all our suppliers to go this way with us.
14 Appendix
14.6 Direct delivery to KUKA – shipping instruction
14.7 Indirect delivery to KUKA Colli-Packing-List – example
14.8 Indirect delivery to KUKA Container-Packing-List – example
14.9 Package marking - example

Page: 7 / 14
Intern / Internal
14.1 Shipping instruction
Shipping instruction
In future please send all Direct deliveries to KUKA Systems GmbH and KUKA Industries GmbH, Blücherstraße
144, 86165 Augsburg against the conditions mentioned in the following.
In case the dispatch charges shall be borne by KUKA Systems GmbH / KUKA Industries GmbH due to any
special agreements / delivery conditions, the supplier is obliged to the most cost-effective way of shipment.
Any goods up to 30 kg, however, can be sent via TNT
TNT customer no. KUKA Systems: 70328820 /

TNT customer no. KUKA Industries: 70578858

Page: 8 / 14
Intern / Internal
14.1 Shipping instruction example

Page: 9 / 14
Intern / Internal
14.2 Colli-Packing-List example
For every consignment the Colli-Packing-List has to be agreed separately with the Commercial Project
Execution department of KUKA company.

Page: 10 / 14
Intern / Internal
14.3 Container-Packing-List example
For every consignment the Container-Packing-List has to be agreed separately with the Commercial Project
Execution department of KUKA company.

Page: 11 / 14
Intern / Internal
14.4 Marking example
For every consignment the marking has to be agreed separately with the KUKA
Shipment Department (e-mail: [email protected]).
The font size on a box shall be minimum 5 cm high, on smaller packages never less than 1 cm high.
An example please find below.

Page: 12 / 14
Intern / Internal
If necessary, mark your package also with the necessary handling marks.

Page: 13 / 14
Intern / Internal
A = This way up
B = Fragile handle with care
C = Keep dry "Umbrella"
D = Keep away from heat (also: Protect from direct sun light)
E = Keep away from cold
F = Sling here (chain)
(At this place attach the ropes or chains for lifting the package.)
G= Protect from heat and radioactive irradiation
Ja = Use fork lift here
Jb = Do not use fork lift here
K = Highly flammable
L = Center of gravity here
M = Do not damage barrier layer
N = Russian sign for center of gravity
O = Chinese sign for center of gravity
P = Fire extinguisher
R = Maximum permissible extra load
S = Do not stack
Ta = Clamp in arrow direction (Clamp here)
Tb = Do not clamp
U = Admissible temperature range
Va = Storage on a secured site
Vb = Storage under a protective roof
Vc = Storage in rooms with plus temperature

Page: 14 / 14

Dispatch Policy

Uploaded by

Copyright:

Available Formats

Dispatch Policy

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Dispatch Policy

Uploaded by

Copyright:

Available Formats

Intern / Internal

Dispatch and packing instructions

Dispatch and packing instructions

Both resident Blücherstraße 144

in the following only named KUKA

issue dated 20-Sep-16

Table of contents 1. General

Form Control Document Control

Dispatch and packing instructions

 direct delivery to KUKA in Augsburg

Any special written agreements (also by e-mail) will prevail.

2 Generally applicable instructions

Form Control Document Control

Dispatch and packing instructions

These are gross dimensions

Heavy-lift cargo: Gross weight > 10.000 kg

4.3 Notification for

Direct deliveries: at least 48 hours before readiness for shipment by presentation

Indirect deliveries: at least 3 weeks before readiness for shipment by presentation

Form Control Document Control

Dispatch and packing instructions

For Direct Deliveries see Appendix 14.1

Form Control Document Control

Dispatch and packing instructions

Form Control Document Control

Dispatch and packing instructions

10 Transport of accompanying documents

11 Foreign trade law

Form Control Document Control

Dispatch and packing instructions

12 Export customs declaration for indirect deliveries

The export declaration is made as follows:

We may ask all our suppliers to go this way with us.

14.7 Indirect delivery to KUKA Colli-Packing-List – example

14.8 Indirect delivery to KUKA Container-Packing-List – example

14.9 Package marking - example

Form Control Document Control

Dispatch and packing instructions

14.1 Shipping instruction

Any goods up to 30 kg, however, can be sent via TNT

TNT customer no. KUKA Systems: 70328820 /

Form Control Document Control

Dispatch and packing instructions

14.1 Shipping instruction example

Form Control Document Control

Dispatch and packing instructions

14.2 Colli-Packing-List example

Form Control Document Control

Dispatch and packing instructions

14.3 Container-Packing-List example

Form Control Document Control

Dispatch and packing instructions

14.4 Marking example

Form Control Document Control

Dispatch and packing instructions

Form Control Document Control

Dispatch and packing instructions

Form Control Document Control