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    QMP-02 - Control of Record

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    om cnc
    This document outlines the procedure for controlling quality records at Aswini Group. It describes identifying records, establishing new records, maintaining, reviewing, storing, retaining, retrieving, and disposing of records. Records are identified on a master list and stored for the defined retention period before disposal. Electronic records are protected by antivirus software and regular backups. The procedure aims to provide a consistent method for managing records to ensure quality requirements are met.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    QMP-02 - Control of Record

    Uploaded by

    om cnc
    137 views5 pages
    This document outlines the procedure for controlling quality records at Aswini Group. It describes identifying records, establishing new records, maintaining, reviewing, storing, retaining, retrieving, and disposing of records. Records are identified on a master list and stored for the defined retention period before disposal. Electronic records are protected by antivirus software and regular backups. The procedure aims to provide a consistent method for managing records to ensure quality requirements are met.

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    This document outlines the procedure for controlling quality records at Aswini Group. It describes identifying records, establishing new records, maintaining, reviewing, storing, retaining, retrieving, and disposing of records. Records are identified on a master list and stored for the defined retention period before disposal. Electronic records are protected by antivirus software and regular backups. The procedure aims to provide a consistent method for managing records to ensure quality requirements are met.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    137 views5 pages

    QMP-02 - Control of Record

    Uploaded by

    om cnc
    This document outlines the procedure for controlling quality records at Aswini Group. It describes identifying records, establishing new records, maintaining, reviewing, storing, retaining, retrieving, and disposing of records. Records are identified on a master list and stored for the defined retention period before disposal. Electronic records are protected by antivirus software and regular backups. The procedure aims to provide a consistent method for managing records to ensure quality requirements are met.

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    © All Rights Reserved
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    of 5

    AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No: QMP-02

    Issue/Rev No.: 2.0/1.0


    AQMS PROCEDURE
    Date : 23.05.2019

    ASWINI GROUP
    CONTROL OF RECORD Page 1 of 5
    AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No: QMP-02
    Issue/Rev No.: 2.0/1.0
    AQMS PROCEDURE
    Date : 23.05.2019

    ASWINI GROUP
    CONTROL OF RECORD Page 2 of 5

    EFFECTIVE
    NAME SIGNATURE DATE
    DATE

    PREPARD & N.KARTHIKEYAN


    23.05.2019
    RELEASED BY (MR)
    23.05.2019
    APPROVED H.GIRI
    23.05.2019
    BY (CEO)

    REVISION CONTROL

    The Revision Control format given below is used for updating revisions in the
    Procedures and issued along with the document.

    DETAILS
    REV. REV. ISSUE
    NO. DATE TOTAL NO. REVIEW DATE
    DESCRIPTION OF REVIEW NO.
    OF PAGES PAGE NO.

    0.0 04.09.13 3 All New release 1.0 04.09.13

    0.0 04.01.17 3 All In line with IATF Requirements 2.0 04.01.17

    1.0 23.05.19 3 5 Coding of new documents 2.0 04.01.17


    AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No: QMP-02
    Issue/Rev No.: 2.0/1.0
    AQMS PROCEDURE
    Date : 23.05.2019

    ASWINI GROUP
    CONTROL OF RECORD Page 3 of 5
    AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No: QMP-02
    Issue/Rev No.: 2.0/1.0
    AQMS PROCEDURE
    Date : 23.05.2019

    ASWINI GROUP
    CONTROL OF RECORD Page 4 of 5

    1.0 PURPOSE:
     The purpose of this procedure is to provide a uniform and consistent method for the
    Identification, collection, indexing, filing, access, storage, maintenance and disposition
    of Quality records.

     To control that record formats requiring changes are revised and updated in a timely
    fashion and receive the require approvals.

     To ensure that all the records are legible, clean, identifiable and maintained in an
    orderly manner.

    2.0 SCOPE:
    This procedure applies to all documents defined in the Quality Management System in
    both Aswini Enterprises & OM Cnc Center (Aswini Group Companies).

    3.0 REFERENCE:
    IATF 16949:2016 Clause 7.5.3.2

    4.0 RESPONSIBILITY:
     Management Representative (MR).
     Concerned Department Head (HOD).

    5.0 PROCEDURE:
    5.1 RECORD IDENTIFICATION:
    Management Representative maintains Master List of Records (Doc. No.: RD-ASW-
    02) which bears the location of each record, code and retaining period.

    5.2 ESTABLISHING OF RECORDS:


    The Concern Departmental Heads of the process establishes the required records,
    which provides the necessary information of identification, conformance status and
    other relevant required information. The established record is the evidence of the
    conformance to that established requirement of the product/ process and effective
    operation of the quality system.

    5.3 MAINTENANCE OF RECORDS:


    The Concern Process Owner maintains the established records regularly, which
    provide the necessary information required for that activity. The records shall be
    maintained in such a way that they are legible and provide no scope for
    misinterpretation.

    5.4 REVIEW:
    All Quality Records are reviewed and any necessary changes need to be made to the
    existing established system based on feedbacks from user and audit results are
    carried out with due authorization for improving effectiveness of system.

    5.5 STORAGE & ACCESS:


    AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No: QMP-02
    Issue/Rev No.: 2.0/1.0
    AQMS PROCEDURE
    Date : 23.05.2019

    ASWINI GROUP
    CONTROL OF RECORD Page 5 of 5

    All Records are stored in their respective place of operation. All records will be
    stored for a predetermined period of time as per individual sections. Storage of
    records will be done in a manner to prevent loss, damage or deterioration of any
    kind.

    5.6 RETENTION:
    All Records and files are retained in their respective departments until the end of
    retention period specified.
    The retention period and location of each record is indicated in Master list of Records
    (RD-ASW-02).
    Aswini Group Companies satisfies regulatory and customer requirements on record
    retention period.

    5.7 RETRIEVABLILITY:

    All records are stored in such a way that they can be retrieved at any point of
    time by suitable identification.

    5.8 DISPOSAL:
    The user of the record is responsible for disposition of quality records, after the
    retention period is over and it is identified as Obsolete Copy for reference Purpose or
    it is carried by means of tearing / shredding. The retention period is determined by
    concerned user and indicated in the Master List of Record (Ref. No.: RD-ASW-02).

    5.9 ELECTRONIC CONTROL OF RECORDS:


    The Records, in the form of soft copies, are protected by way of installing anti-virus
    software and taking regular back-ups and storing these data in external devices such
    as CD’s. as appropriate. For the specific technical standards are controlled with the
    reference and revision no. of the standard.

    6.0 Further Reference


    6.1 Documented Information

    As per List of Documented Information to be maintained – RD-ASW-01

    As per List of Documented Information to be retained – RD-ASW-0

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