Security Protocol

SETCONNECT PHILIPPINES PTE. LTD. INC.
2104, Robinsons Equitable Tower ADB Ave.,

Ortigas Center Pasig, Metro Manila, 1605 Philippines
Date: September 16, 2019
To: ALL EMPLOYEES
From: HR DEPARTMENT
Subject: General Security Protocol
MEMORANDUM NO. 00007

Series of 2019
_______________________________________________________________________________
Please be advised on our General Security Protocol which governs all personnel effective immediately.
The following conditions will be observed and implemented. Any violation against the rules is subjected
to its equal punishment based from the disposal according to company handbook.
IN/OUT OF THE PREMISES:
 Entrance and Exit from the premises shall be through prescribed gates only and every employee
shall present his/her Identification Card to the security personnel while passing through such
gates
 Employees must not leave the premises during the working hours, unless for emergency and
official transactions
 Employee who is not on duty shall not remain on the premises without permission from the HRD
 All direct employees who have an important transaction outside the office he/she must secure
and OB form signed by their immediate supervisor and by HR Department. Upon leaving the
company premise, the employee must not forget to check out in the biometrics.
 No one is allowed to bring bag inside the warehouse except for the authorized personnel of the
Company.
 All bags must be in their respective locker at the guardhouse and must not leave their locker
unlock. If an employee wish to bring all his/her valued belongings inside the warehouse must
seek an approval from the HR Department.
 After office hour and undergone through inspection, all employees are free to leave the company
and no one is allowed to go back.
 Security Personnel will monitor all the time in and out entries of all employees
 Cellphone is NOT allowed in the operations.
DRESS CODE:
 All uniformed employees are required to wear the uniform provide and agreed by the company.
 Operators and guests who wears shorts and slippers are not allowed to enter inside the
warehouse.
Private and Confidential: SC PH Property

INSPECTION:
 All employees entering or leaving the warehouse at any time are liable to be searched whilst
within the premises by a person authorized to do so by the management.
 Security guard personnel should implement a thorough body frisking and fully inspect all bags
during exits.
 All employees should remove their socks and shoes during frisking.
 Cellphone, Laptop, and other items that has UID should be recorded by guard and personal
belongings that is carried inside the WH should have a gate pass approved by the management
and HRD.
 Accessories such as watches and jewelries are not allowed inside the operation.
NO LOITERING:
 No one is allowed to stay in the holding area during working hours.

 Avoid roaming around the company premises unless work requires you to do so.
 While instance needs to, he or she must advise his or her Supervisor and the guard assigned in
the outbound area should submit to frisking.
COMPANY PROPERTIES:
 Duly approved Gate pass signed by the Operation Supervisor and HRD must be used in pulling out
any company items, materials and /or properties.
 All gate pass are documented through controlled numbers for traceability.
 Security Personnel must screen and write all gate pass transactions in the logbook
 Security Personnel will keep the Gate pass application form and HRD will keep a copy for
safekeeping.
 Employees found taking out any materials belonging to the company without a valid gate pass are
liable for disciplinary action.
 Security personnel shall inform HRD or the management immediately all undocumented activities
and forward an Incident Report for investigation to HRD
PHYSICAL ACCESS CONTROL
 Any person without authorization/notification from/to the Supervisor or HRD is restricted to

enter the premises.
 Security guard personnel should inform HRD / Admin Office all incoming visitors and should be
assisted in the Admin Office.
 No visitor is allowed to go the Operation Area unless with Operation pass signed by the HRD.
 All 3PL partners’ personnel should secure a 3PL ID from the Admin Office. No 3PL personnel shall
be allowed to enter the Operation unless with official transactions.

 Security Personnel inspection and/or roving must be done twice-thrice in every shifting. A
Roving Checklist will be provided in every inspection
 Any unauthorized access or illegal activities will be given an incident report and must be reported
to Admin office immediately for proper handling and/or investigation
 Signage for restricted access rooms and locations must be displayed at all times
MAILS AND PACKAGES
 Security Personnel will be the one to receive and screen all the incoming mails and packages
 All Mails and Packages received from the security personnel must be turned-over to the Admin
Department.
 Security Personnel log all the transactions in the logbook
 Admin Personnel will be the one to distribute the mails and packages to the respective recipients
and will logbook all the transactions
 For suspected mails and packages, the guard on duty must call immediately the HR Personnel for
proper handling and/or investigation
PARKING FACILITIES
 All personnel bringing their car and/or motorcycle must park at the provided parking area.
 All 3PL vehicle are subject to park and wait at the designated docking area during hand-over
process.
 All vehicle (3PL, visitors and employees) are subject for thorough checking from the Security
guard personnel and should record all vehicle transactions in the premises such the time, date
and purpose.
For your information and guidance.
Prepared by:
Arianne May Del Socorro

HR/ADMIN Supervisor

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SETCONNECT PHILIPPINES PTE. LTD. INC.

2104, Robinsons Equitable Tower ADB Ave.,

Date: September 16, 2019

To: ALL EMPLOYEES

Subject: General Security Protocol

MEMORANDUM NO. 00007

IN/OUT OF THE PREMISES:

Private and Confidential: SC PH Property

 No one is allowed to stay in the holding area during working hours.

PHYSICAL ACCESS CONTROL

 Any person without authorization/notification from/to the Supervisor or HRD is restricted to

Private and Confidential: SC PH Property

MAILS AND PACKAGES

For your information and guidance.

Arianne May Del Socorro

Private and Confidential: SC PH Property

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