COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

This school level Comprehensive School Safety Monitoring Tool is aligned with the Sendai Framework for DRR (SFDRR) and the global Comprehensive School Safety Framework (CSSF) developed by the UN International Strategy
for Disaster Reduction (UNISDR). As a signatory to the SFDRR, the Philippine Government is expected to report to the UNISDR its accomplishment in implementing the SFDRR. In line with this, the Department of Education is
required to report its accomplishment in implementing Disaster Risk Reduction and Management (DRRM)/School Safety to the National DRRM Council (NDRRMC) as a member of the said council, and in accordance to RA 10121
(Philippine DRRM Act of 2010) which reflects the country's commitment to the SFDRR.

This school level Comprehensive School Safety Monitoring Tool aims to:
1) establish the baseline with respect to the implementation of the 3 pillars of DepEd's Comprehensive DRRM in Education Framework (DO 37, s 2015);
2) Set the school's DRRM targets for 3 years, based on the baseline;
3) Track the annual progress of the school with respect to its targets.

This is primarily for the use of the School DRRM Team whose members are expected to facilitate the completion of this monitoring tool. The Head of the SDRRM Team shall submit the completed forms with the signature of he School
Head to the Division DRRM Coordinator. The Division DRR Coordinator is expected to orient the SDRRM Team on how this tool is going to be filled-up, monitor the completion of schools and consolidate the results of all schools
using the template also provided by the DRRMS Central Office. The consolidated results shall be submitted by the Division DRRM Coordinator to the DRRMS Central Office in ____________ of the current school year.
The 1st column indicates the particular Priority for Action in the SFDRR that are related to the Targets of the global CSSF in the 2nd column. The 3rd column indicates DepEd's Comprehensive School Safety indicators at the school
level that are related to columns 1 and 2. The school level DepEd indicators are based on the Department's Disaster Risk Reduction and Management (DRRM) policies and the School DRRM Manual (SDRRM). The 4th column sets
the baseline of the school with respect to DepEd's indicators in the 3rd column. Supporting evidences, such as documents, should be provided by the School DRRM Team to the Division DRRM Coordinator. The 5th column sets the
targets/plans of the school based on its baseline. The remaining columns will be accomplished by the school on an annual basis to indicate progress against the targets set for 3 years.

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Name of Head/Focal Person of School DRRM Team: Designation:
School ID: Name of School: Municipality/City:
Name of Division DRRM Coordinator: Division/Region:
Date the Division DRRM Coordinator Oriented the SDRRM Team:
ENABLING ENVIRONMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGET AREAS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2018-2020)
YES NO
Priority for Legal Frameworks & 1 Adopted/Adapted/localized existing policies relating to DRRM in
Action 2 Policies education/school safety
Organizational 2 Designated School DRRM Focal Person
Priority for arrangements, leadership, 3 Formed School DRRM Team, consisting of personnel from different
Action 2 and coordination for risk offices; with defined membership and roles and
reduction and resilience responsibilities/functions
4 Has a comprehensive School DRRM Plan, which includes CCA
and EiE measures, covering risk assessment, risk reduction, and
Integration of risk reduction
rehabilitation and recovery
Priority for and resilience into
Action 1 education sector strategies, 5 Students participated in the planning process
policies and plans 6 Integrated DRRM into the School Improvement Plan (SIP)
7 100% completion of DRR related questions in the EMIS/EBEIS
8 Regular DRRM activities are supported by school budget
Funding for risk reduction 9 Funding sources for interventions in the aftermath of a disaster or
Priority for emergency exist and can easily be tapped.
and resilience of education
Action 3
sector 10 School has partnerships that could be tapped to support its DRRM
programs and activities, including those after a disaster
Name and Signature of School Head:
Date Signed and Approved:

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

ENABLING ENVIRONMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGET AREAS (Based on DepEd’s DRRM Policies and School
(SFDRR)
DRRM Manual)
Priorities
(2018-2020)
YES NO
11 Conducted student-led school watching and hazard mapping (DO
23 s 2015)
12 Incorporated results of student-led school watching and hazard
mapping in the School DRRM Plan and SIP
Priority for Child-centered Risk
Action 1 Assessment 13 Linked student-led school watching and hazard mapping with the
community hazard maps of LGUs provided by DOST
14 School Planning Team have linked the community hazard maps
with education data to better understand the school’s risk
15 School submitted Rapid Assessment of Damage Report (RADAR)
to the DRRMS Central Office, within 72 hours after the onslaught
of a hazard in the area

Priority for 16 Data collection and consolidation of programs and activities on

Monitoring and Evaluation DRRM, covering the 3 Pillars, to monitor results and impact exist
Action 3

Name and Signature of School Head:

Date Signed and Approved:

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 1: SAFE LEARNING FACILITIES TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s
(SFDRR)
DRRM Policies and School DRRM Manual)
Priorities
Existing schools are being made safer, systematically NO. (2018-2020)
(2017)
Assessment and 1 # of school buildings that has been inventoried
prioritization for 2 # of school buildings with risk assessment
Priority for
retrofiting and
Action 1 # of unsafe school buildings identified
replacement of unsafe
schools 3

YES NO
Systems for monitoring and quality assurance of school
4 building construction exist

Resources and Plan to Financial resources are allocated for completion of needed
Priority for
address unsafe school 5 action to address unsafe school buildings within a specified
Action 3 period
buildings
# of unsafe school buildings with appropriate action
6 undertaken by the School Head (e.g. upgraded, retrofitted,
non-usage, etc.)
Conducted regular school inspection and maintenance of
7 facilities conducted (state how often)

Undertaken regular repair of minor classroom (including

8 facilities) damages
Maintenance to increase
Priority for Roles and responsibilities for maintenance are defined,
safety and protection of
Action 3 9 documented and assigned
investments in schools
School Heads have allotted budget for routine maintenance
10 of school facilities for safety and to protect investments, with
transparent monitoring oversight at the school level

School Heads have identified those schools that are

11 expected to be used as temporary evacuation centers for
disasters
Planning for limited use
Priority for of schools as evacuation Page 3 of 6 CSS Monitoring Tool
Action 4 centers, during the
 PILLAR 1: SAFE LEARNING FACILITIES TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s
(SFDRR)
DRRM Policies and School DRRM Manual)
Priorities
Planning for limited use School Heads are clear with the roles and functions of the (2018-2020)
Priority for of schools as evacuation school in camp management vis-à-vis the LGU and DSWD (2017)
Action 4 centers, during the as per Joint Memorandum Circular No. 1, series of 2013
school year
12 "Guidelines on Evacuation Center Coordination and
Management" and RA 10821 "Children's Emergency Relief
and Protection Act" and its corresponding IRR

Every new school built is safe

13 Guidance and regulations on the following are followed:
Guidance and safe school site selection
Priority for
regulations for safe
Action 2 resilient design, and
school construction
resilient construction
14 New school construction is monitored for compliance with:
Monitoring of safe safe school site selection
Priority for
school site selection,
Action 2 safe school design
design and construction
safe school construction

Name and Signature of School Head:

Date Signed and Approved:

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SAFE LEARNING FACILITIES

(2018) (2019) (2020)

Page 3 of 6 CSS Monitoring Tool

SAFE LEARNING FACILITIES

(2018) (2019) (2020)

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 2: DISASTER RISK MANAGEMENT

Related DepEd DRRMS CSS INDICATORS TARGETS/ PLANS

Sendai
Global Comprehensive
Framewor
School Safety (CSS)
k for DRR
TARGETS
(SFDRR) (Based on DepEd’s DRRM Policies and School DRRM (2018-
Priorities Manual) 2020)
(2017)
YES NO
School has a Contingency Plan, i.e. Preparedness Plan
turned into response actions when a disaster strikes
1 (This could be a separate section/chapter in the DRRM
Plan)
School has available, accessible, and adequate first aid
2 kit in every instructional classroom

School has at least 2 necessary and functioning

3 equipment, in case of a disaster (e.g. fire extinguisher,
handheld/base radio, generator, etc.)

School has pre-identified spaces for putting up

Temporary Learning spaces/Shelters in the aftermath of
4 a disaster

Existence of national
and sub-national plans School has ready resumption strategies and alternative
for preparedness and 5 delivery modes to ensure education continuity
Priority for
response, educational
Action 4
continuity, and School has ensured that students completed the Family
protection of education Earthquake Prepareness Plan; and school has reported
sector investments 6 completion to DepEd DRRM at the Central Office

School has established a school personnel tracking

7 system/protocol in the event of a disaster

School has trained personnel to administer first aid to

8 students and personnel
School has psychosocial interventions for personnel
9 and students

School has trained teachers and other personnel who

10 could provide psychosocial support to students

Name and Signature of School Head:

Date Signed and Approved:

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 2: DISASTER RISK MANAGEMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2018-2020)
YES NO
School DRRM Plan and SIP with DRRM integration are reviewed
Annual review of school 11 annually
disaster risk reduction and Conducted Brigada Eskwela to ensure school safety and
Priority for management measures 12 preparedness measures are in place as per DO
Action 4 (e.g. as part of school-
based management and/or Students, teachers, parents and other stakeholders participated in
school improvement) 13 Brigada Eskwela

School has established functional early warning system to inform

students and personnel of hazards and emergencies (protocol,
14 warning signs, devices, IEC), considering national and LGU
warning systems and protocols
Conduct of regular
simulation drill, at all levels, School conducted regular hazard-specific drills (at least 3 hazards)
Priority for to practice response 15 with participation of stakeholders (BFP, Medic, LGUs, NGOs,
Action 4 preparedness and to review community, PTA, alumni, and others)
response plans (i.e.
Contingency Plan) 16 # of students who participated in the drills
17 School has an evacuation plan and procedures
School has a student-family reunification plan that is clearly
18 disseminated to students, teachers and parents
School Head has received DRRM training from division or region or
19 partners
Needs assessment,
strategy, and School DRRM Team has received DRRM training from division or
20 region or partners (indicate how many)
Priority for implementation plan to
Action 3 develop staff and student School has conducted awareness and capacity building for families
capacity for participation in 21 and learners
school based DRRM
School participated in the different DRRM/CCA/EiE activities of the
22
LGU

Name and Signature of School Head:

Date Signed and Approved:

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2017) (2018-2020)
School has integrated key DRR and CCA concepts in the
1 YES NO
curriculum based on the National Curriculum Guide
Integration of common risk 2 Year when DRR and CCA integration in the curriculum started
Priority for
reduction and resilience
Action 3 3 Grade levels and subjects where DRR and CCA been integrated
messages in the curriculum
Skills and competencies of students are assessed through
measurable learning and risk reduction (RR) outcomes YES NO

Percentage of students actively participating in various

Intergration of risk DRRM/CCA/EiE activities
Priority for
reduction and resilience in 4
Action 3
extra-curricular activities

School has a DRRM capacity building plan for teachers and school
Capacity building for and 5 personnel YES NO
Priority for
personnel on risk reduction
Action 3 Number personnel trained on DRRM and/or CCA
and resilience education 6 YES NO

Schoo has available and accessible quality and up-to-date DRRM

7 YES NO
materials
Presence of DRRM corner, with updated IEC materials posted in it,
8 in every classroom YES NO

Priority for School carries out monitoring and evaluation to assess

Monitoring and Evaluation 9 sustainable implementation YES NO
Action 3

Name and Signature of School Head:

Date Signed and Approved:

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