SAP

 -­‐  FLEXIBLE    REAL  ESTATE  (REFX)  

Explore  SAP  Flexible  Real  Estate  

A  Presenta4on  of:  
SAP  BW  Consul4ng,  Inc.  and  
REFXperts  
 SAP  -­‐  FLEXIBLE    REAL  ESTATE  (REFX)  

SAP  FLEXIBLE  REAL  ESTATE  

PROJECT  PLANNING  

FLEXIBLE   Business LUM     AO  -­‐  LAND   UV  -­‐  LAND  

 REAL  ESTATE   Partner LAND  LEGAL   GEOGRAPHICAL   FINANCIALS  
CAMER  

FILA  –  LEASE  
ACCOUNTING  
 REFX  EXPERTS  

1.  Who  are  we?  

2.  What  do  we  do?  
3.  What  is  SAP?  
4.  SAP  Special4es:  REFX,  FI-­‐LA,  AM,  DMS,  CRM  Lease  Accoun4ng  
5.  Integra4ons:      
  1.  SAP-­‐ECC  to  ESRI,  GOOGL  MAP,  BING,  AutoCAD,  Documentum  or  other  Document  Management     Systems  
2.  SAP-­‐CRM  to  REFX,  FI-­‐LA,  AM,  SAP-­‐DMS  
3.  SAP-­‐CRM  to  ESRI,  GOOGL  MAP,  BING,  AutoCAD,  Documentum  or  other  Document  Management  
Systems  
1.  IWMS:  NPQ  
SAP  –  WHAT  IS  SAP?  

SAP  –  WHAT  IS  SAP?  

 SAP  INTEGRATION  -­‐  FLEXIBLE    REAL  ESTATE  

ENGINEERING  &  
CONSTRUCTION   EXTERNAL  
DMS  
Business  
AUTOCAD  
Warehouse  
BOBJ  
Finance  

Project  
Assets  
System  
CAMER  
AccounJng  

Plant  
Maintenance  
Controlling  

FLEXIBLE  REAL   CRM  

ESTATE   Sales  &  
Investment   DistribuJon  
Management  

SRM  
Material  
Treasury   Management  
ESRI  

Human  
Business   SAP-­‐DMS  
Resources   Partners  

GOOGLE   BING  
SAP  INTEGRATION  –  BUILDING  BLOCKS  -­‐  FLEXIBLE    REAL  ESTATE  

Incidents  /   Workplace     Asset    

work  orders   Management   Management  
SAP  –  COMPONENTS  OF  A  REAL  ESTATE  IMPLEMENTATION  

SAP  –  COMPONENTS  OF  A  REAL  ESTATE  IMPLEMENTATION  

 FLEXIBLE    REAL  ESTATE  –  INTEGRATION  PLANNING  –  SAP  COMPONENTS  

BUSINESS  PARTNERS  (BP)  

CRM   SRM   TR   FILA   REFX   FUTURE  

CLASSIC  VENDORS  &  CUSTOMERS  CONTROLLED  BY  FINANCE  (FI)  

INTEGRATION   FI-­‐C   FI-­‐V   FI-­‐AA   FI-­‐LA   PM/SM   SD   MM/WM  

CENTRAL  ADDRESS  MANAGEMENT  (CAM)  ECC  &  S/CRM  

CAM  –  DECISION  TO  USE  IT  OR  NOT  ?  MAKING  IT  DATE  DRIVEN  

FLEXIBLE  REAL  ESTATE  (REFX)  MODULES  

LUM  -­‐  LEGAL  

AO  -­‐  GEOGRAPHY  

UV  -­‐  FINANCIALS  

REC  -­‐  CONTRACTS  

FINANCIALS  -­‐  POSTINGS  

CAMER  –  BILL  &  AUDIT  

 FLEXIBLE    REAL  ESTATE  –  INTEGRATION  PLANNING  

FLEXIBLE  REAL  ESTATE  (REFX)  SUB  -­‐  MODULES  

LUM  -­‐  LEGAL  

AO  -­‐  GEOGRAPHY   EXTERNAL  –  i.e.  MAXIMO  

ROOM  RESERVATION  
DEPENDENCIES  

SPACE  MANAGEMENT  
Geo  SpaJal  -­‐  ESRI  
MOVE  MANAGEMENT  
MAPS  –  GOOGLE  -­‐  BING  
CONDOMINIUM  
MANAGEMENT   DRAWING  -­‐  AUTOCAD  
THIRD  PARTY  
MANAGEMENT  

UV  -­‐  FINANCIALS  

FI-­‐LA  –  LEASE  ACCOUNTING    

REC  -­‐  CONTRACTS  
CAPITAL  or  OPERATIONAL  

FINANCIALS  -­‐  POSTINGS  

CRM  
CAMER  
 FLEXIBLE    REAL  ESTATE  –  INTEGRATION  PLANNING  

FLEXIBLE  REAL  ESTATE  (REFX)  EXTERNAL  ENHANCEMENTS  

LUM  -­‐  LEGAL  

AO  -­‐  GEOGRAPHY   CRM  

UV  -­‐  FINANCIALS  

REC  -­‐  CONTRACTS  

DOCUMENT  MANAGEMENT  -­‐  DMS  

SHARED  DRIVE  –  NETWORK   SAP  DMS   SHAREPOINT?  DOCUMENTUM?  OTHERS  SOFTWARE  

SEARCH  ENGINE  

STANDARD  SAP   ADVANCED  SEARCH  ENGINE:  GOOGLE  APPLIANCE  

REPORTING  
SAP  BW/BI/BOBJ   EXTERNAL  REPORTING  SYSTEMS?  CRYSTAL  
 SAP  INTEGRATION  –  FLEXIBLE    REAL  ESTATE  
LEGAL  VIEW  or  LAND  USAGE  MANAGEMENT  with  ESRI  GIS  SOFTWARE  INTEGRATION  
 ESRI    
connected  to  
PM  FUNCTIONAL  LOCATION  
mulJple  SAP  
modules  
AA  –  ASSET  ACCOUNTING  

PM  EQUIPMENT  

REFX  –  ARCHITECTURAL  VIEW  

HR  MINI  MASTER  
SAP  –  GEO  SPATIAL  INTEGRATION  

SAP  –  GEO  SPATIAL  INTEGRATION  (MAP)  IN  SAP    

FLEXIBLE  REAL  ESTATE,  
LAND  
LAND  RIGHTS  
BUILDINGS  
CONTRACTS    

ASSET  MANAGEMENT,  
LAND  
LAND  RIGHTS  
BUILDINGS  
EQUIPMENTS    

PLANT  MAINTENANCE,  
WORK  SITE    -­‐  LAND  
WORK  SITE  -­‐  BUILDINGS  
EQUIPMENTS  

CRM  WEB  UI  

 SAP  INTEGRATION  –  FLEXIBLE    REAL  ESTATE  
LEGAL  VIEW  or  LAND  USAGE  MANAGEMENT  with  GOOGLE  MAP  INTEGRATION  
 SAP  INTEGRATION  –  FLEXIBLE    REAL  ESTATE  
LAND  RIGHTS:  EASEMENT  in  LAND  USAGE  MANAGEMENT  GOOGLE  MAP  INTEGRATION  

Land Easement
 SAP  INTEGRATION  –  FLEXIBLE    REAL  ESTATE  
USAGE  VIEW  –  LAND  with  ESRI  or  GOOGLE  MAP  INTEGRATION  
SAP  INTEGRATION  –  PLANT  MAINTENANCE  –  
FUNCTIONAL  LOCATION  
with  ESRI  or  GOOGLE  MAP  or  BING  
INTEGRATION  
 SAP  INTEGRATION  –  PLANT  MAINTENANCE  –  
FUNCTIONAL  LOCATION  
with  ESRI  or  GOOGLE  MAP  or  BING  INTEGRATION  
SAP  INTEGRATION  ASSET  
ACCOUNTING  
with  ESRI,  GOOGLE  MAP  
or  BING  
SAP  INTEGRATION  –  PLANT  MAINTENANCE  –  EQUIPMENT  
ESRI,  GOOGLE  MAP  or  BING  
 SAP  INTEGRATION  –  FLEXIBLE    REAL  ESTATE  
GEOGRAPHICAL  VIEW  or  ARCHITECTURAL  OBJECT  with  ESRI  
 SAP-­‐CRM  INTERACTION  CENTER  &  SAP-­‐ECC  REFX-­‐FLEXIBLE    REAL  ESTATE    
link  to  GEOGRAPHICAL  VIEW  or  ARCHITECTURAL  OBJECT  –  MAP  INTEGRATION  

CRM  WEB  UI  WITH  MAP  INTEGRATION  

SAP  –  DOCUMENT  MANAGEMENT  SYSTEMS  

SAP  –  INTEGRATION  of  REFX  –  FLEXIBLE  REAL  ESTATE    

with  SAP  CONTENT  SERVER  for  DOCUMENT  MANAGEMENT  SYSTEMS  
 SAP  FLEXIBLE    REAL  ESTATE  –  INTEGRATION  with    
DOCUMENT  MANAGEMENT  SYSTEM  (DMS)  from  SAP  

CV01N  

SAP  CONTENT  
SERVER  
DMS  
SAP  FLEXIBLE    REAL  ESTATE  –  LAND  PERMISSONS  &  EASEMENTS  INTEGRATION  with    
DOCUMENT  MANAGEMENT  SYSTEM  (DMS)  from  SAP  

CV01N  
SAP  FLEXIBLE    REAL  ESTATE  –  CONTRACT  INTEGRATION  with    
DOCUMENT  MANAGEMENT  SYSTEM  (DMS)  from  SAP  

CV01N  
SAP  -­‐  FLEXIBLE    REAL  ESTATE  –  AutoCAD  INTEGRATION  

SAP  -­‐  FLEXIBLE    REAL  ESTATE  with  AutoCAD  INTEGRATION  for  

1.  GEOGRAPHICAL  VIEW  –  ARCHITECTURAL  OBJECT  
2.  SPACE  MANAGEMENT  
1.  CONDOMINIUM  MANAGEMENT  
2.  THIRD  PARTY  MANAGEMENT  (INDUSTRIAL)  
3.  ROOM  RESERVATION  
 AutoCAD  IntegraJon  with  AO  Object  

Business  Requirement  
Create  from  AutoCAD  data  the  REFX-­‐Architectural  Object  
(AO)  in  SAP  with  measurements  and  return  SAP  REFX-­‐AO  
object  number  &  Timestamp  in  AutoCAD  
ECC  PM  
If  object  does  not  exist  Create  
ECC  AA  
FLoc/EQ  

If  object  exist  Update  i.e.  New  Version    

PUSH   PUSH  

Possibility  

Web  Service  
AutoCAD     ECC  –  AO  
to  REFX-­‐AO  for     ARCHITECTURAL  
Create  or  New  
Version  
OBJECT  

REFX-­‐AO  send  back  to  

AutoCAD  AO  object  
number  for  linking  
AutoCAD  
IntegraJon  
 AutoCAD  IntegraJon  with  AO  Object  

EsJmate  for  creaJng  AO  object  from  AutoCAD  

STEPS  
1.  Configure  &  Code  AO  Tab  for  for  AutoCAD  key  fields  (ALV  grid).  
Includes:  BDT  coding,  New  CAD  tab  with  Call  to  AutoCAD  URL  with  key  info  to  render  the  drawing  in  the  
browser  
2.  Conversion  ABAP  program  to  update  Architectural  object  for  each  AutoCAD  drawing/drawing  
version  on  exisJng  AO.  
AssumpJon:  current  state  of  SAP/AutoCAD  synchronizaJon:  all  applicable  AutoCAD  drawings  have  a  
corresponding  REFX  Architectural  object  created.    The  other’s  key  is  what  need  to  be  updated  in  each  other’s  
system  for  this  conversion  
3.  AutoCAD  to  trigger  HTTP  call  to  SAP  Create/Change  AO  BAPIs  on  AutoCAD  'create'  and  'new  
version'  events.  (Send  SAP  key  when  it's  'new  version')  
4.  SAP  AO  CreaJon  Workflow  (or  email  trigger)  
Includes:  Trigger  Sap  Business  workflow  or  email  noJficaJon  when  AO  object  created  from  AutoCAD  BAPI  call.  
AssumpJon:  When  AO  created  first  Jme  from  AutoCAD  BAPI  call  more  data  is  needed  to  be  entered  on  the  AO  
object  by  Real  Estate  personnel  thus  must  be  alerted  for  this  acJon.  

AutoCAD  
IntegraJon  
FM  INSIGHT  WITH  SAP  REFX  
SAP  –  FM  INSIGHT  INTEGRATED  WITHIN  REFX  
 SAP  –  REFX  with  IWMS  INTEGRATION  –  FM  INSIGHT  

How  can  Integrated  Workplace  Management  System  (IWMS)  in  SAP  help  
Facility  Managers  face  the  challenges  of  daily  work  place?  

•  How  does  SAP  support  these  

processes?  
•  Increased  efficiency  and  cost  reducJon   –  Not  just  for  commercial  Real  
through:   Estate,  but  also  for  Corporate  
Op4mized  u4liza4on  of  square  footage   Facility  Management  &  Real  Estate  
(FT2)  and  workspaces   –  What  does  it  take  to  turn  from  
Unifica4on  of  processes  through  workflow   Enterprise  Resource  Planning  (ERP)  
Insight  in  facility  performance  (fixed   to  Facility  Resource  Planning  
(FRP)?  
expenses  for  buildings,  installa4ons  and  
repairs  by  suppliers)  enabling  pro-­‐ac4ve  
–  Does  Facility  Management  apply  
for  the  SAP-­‐only  or  SAP-­‐unless  
ac4ons   policy  in  the  organiza4on?    
Increased  produc4vity  due  to  decrease  of   –  IWMS  demand:  
disrup4ons  (from  reac4ve  response  to   •  Limited  complexity  
preven4ve  maintenance)   •  Easy  understandable  for  the  end  
Increased  customer  sa4sfac4on  through   user  
beger  response  to  incidents  and  requests   •  Implementa4on  must  be  
affordable  
 SAP  -­‐  FLEXIBLE    REAL  ESTATE  with  FM  Insight  INTEGRATION  

"   Future-proof solution in line with SAP-only policy; also for

Facility Management
"   User-friendly application; easily accessible for all employees
FM & Real Estate "   Integrated tools to optimize usage of assets
"   Reduction in hardware costs
"   Save money and time as interfaces are no longer needed
IT between SAP and IWMS
"   Facility cost settlement is automated and integrated in SAP
FI/CO
"   Saves time; no more need to investigate financial
Finance & differences (Taxes, rounding) between IWMS and SAP
Controlling
"   Clear contract registration and recording of obligations;
also with regard to facility contracts.
"   Reduced Total Cost of Ownership compared to SAP
interfaced to a traditional IWMS solution
Purchasing &
Logistics "   Real time insight into the performance of the entire
organization
"   Increased core business productivity through enhanced
quality of supporting services.
General "   All employees benefit from a higher level of service through
Management simple access to (self) services
Human Resources
SAP  -­‐  FLEXIBLE    REAL  ESTATE  with  FM  Insight  INTEGRATION  
DISCUSSION/QUESTIONS ?