STRUCTURES & ADMINISTRATION

OF FOREIGN HALAL
CERTIFICATION BODIES

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 Table of Contents:

 INTRODUCTION
 PROCEDURES FOR APPLYING
 REQUIREMENTS FOR THE FHCB
 THE RESPONSIBILTY
 ISSUES

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 Introduction
 Department of Islamic Development Malaysia
(JAKIM) is the agency responsible for the Islamic
affairs including halal certification in Malaysia.

 Therefore, JAKIM plays very important role to

protect Muslim consumers in Malaysia and it is
always been JAKIM’s responsibility to assure them
to seek for halal products as urged by shariah.

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For the purpose of halal
certification, JAKIM has
to ensure that all
ingredients and raw
materials used in the
products are halal.

JAKIM has to ascertain the halal

status of the product at every
stage and at every process
involved by carrying out an
official site inspection on the
plants purposely to examine on
how the halal status of the raw
material is maintained and
monitored at all times.

Based on these reason,

nevertheless, JAKIM requires a
reputable and credible foreign halal
certification bodies as JAKIM
representatives to monitor/verify
the halal status of these raw
materials and products with
responsibility and integrity.

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 This Procedure Shall Be
Applied For :
1. The Foreign Halal Certification Bodies ( FHCB )
applying for Department of Islamic
Development Malaysia (JAKIM)’s appointment

2. FHCB appointed by the country’s government

3. FHCB which have been appointed and

recognised by JAKIM

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TWO TYPES OF HALAL CERTIFICATION
BODIES :
1

Local Authorities –
Government Agency

2
Registered Non Government Organisation
( NGO ) / Islamic Organisation

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 APPLICATION PROCESS

Application
Submission

Documents
Evaluation

Compliance
Audit

Panel
Meeting
 Application and Document Evaluation

 The certification body shall apply directly to JAKIM

using the form JAKIM/(S)/(22.00)/72/1 and enclosed
with the following documents:

1) profile of the FHCB, including corporate entity,

name, address, legal status, staffs including numbers
of Muslim workers, shariah and technical expertise

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2) a copy of registration document with the authority

3) information of its regional / branch offices, if any

4) type of services and social activities of the halal

certification body

5) a clearly defined scope of certification

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6) record of past and current activities on halal
certification and monitoring services to the
certified abattoirs and processing plants

7) list and qualification of Muslim professional

workers

8) sample of halal certificate or logo or consignment

letter used by the FHCB

9) halal certification and monitoring procedures

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 Any application which against / incompliance with
this procedure shall not be processed and the
FHCB shall be informed.

 Application shall be processed and evaluated after

submission of the documents before the audit.

 The list of applicants shall be notified before

JAKIM’s committee.

 Incomplete application shall not be processed.

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COMPLIANCE AUDIT

 the audit shall subject to the approval from Malaysia

Prime Minister’s Department

 JAKIM shall notify the FHCB about the proposed

audit date

 minimum of two (2) auditors from JAKIM shall

carry out the audit

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 the onsite audit shall be conducted to the operating
office of the FHCB and visit to the certified abattoirs
and food processing plant ( if any )

 the auditors shall made the assessment on the audit

conducted by FHCB to any of certified abattoirs and
food processing plants

 the auditors shall access to any documents and

records of the organisation

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 JAKIM’s auditors shall prepare the report of the
audit and presented before JAKIM ’ s Committee
within one month

 JAKIM shall notify the approval or non-

conformance to the FHCB officially within one ( 1 )
month

 The FHCB may re-apply for JAKIM’s appointment

after six ( 6 ) months started on the date of the
notification letter and the HCB shall follow the
process in 3.1 and 3.2 of the document.

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APPOINTMENT AND RECOGNITION

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 REVIEW AUDIT

 Review Audit shall be carried out after the

expiration of the two ( 2 ) years period and the
FHCB shall be notified.

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FAILURE TO SUBMIT ANNUAL REPORT

 the Recognised FHCB shall face the action of withdrawal

due to the failure to submit annual report

 JAKIM shall give a reminder to the Recognised FHCB to

submit the report within two ( 2 ) weeks

 if the Recognised FHCB failed to submit, JAKIM shall

give a notice of withdrawal within two ( 2 ) weeks and
the recognised FHCB shall be delisted and removed
from the website.

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Requirements For The Foreign Halal
Certification Bodies
The FHCB shall comply with the following
requirements before applying for JAKIM’s recognition:

1) Legal responsibility

 shall be a recognised and registered legal body in

the country of origin

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 shall owned by Muslim

 have their own logo / mark to identify themselves

 for FHCB doing other certification ( e.g. ISO, HACCP,

GMP ), the FHCB head office shall owned by Muslim
and shall be registered and operated in their own
countries

 for Muslim countries which have no FHCB, the

government shall appoint a body to verify / endorse
the halal certificates 21
2) Structure of the organisation

The FHCB shall identify the top management having

overall authority and responsibility for halal certification
including of the following:

 policies relating to the operation of the halal

certification

 delegation of authority to competent committees or

individuals in halal certification as required to
undertake ( if any )

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 supervision of the implementation of the halal
policies and halal procedures

 decisions on halal certification

 the structure and operation of the FHCB shall

give confidence in its Islamic responsibility and
integrity

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 the FHCB shall be organised and operates so as to
safeguard Muslims to be served or from receiving
non halal products or services

 the FHCB shall ensure that the activities do

not compromise with the Islamic integrity and
credibility.

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The Ideal Structure

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Organizational chart example

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3) Managerial / Operational

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4) Personnel

 shall practice Islamic values

 shall have a sufficient number of competent

Muslim personnel. For shariah auditors and
expertises, shall have Islamic background, and
education on halal.

 shall have permanent board of shariah

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 shall have adequate number of auditors according
to the following ratio :

- > 10 plants : 3 auditors ( 2 shariah + 1 technical )

- < 10 plants : 2 auditors ( 1 shariah + 1 technical )

 shall not appoint external or third party /

organisation for auditing, supervisory and
monitoring activities

 shall inform JAKIM if the FHCB appointed auditors

other than the FHCB’s permanent staffs.

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5) Monitoring / Supervision

 The FHCB shall maintain an up-to-date records on

monitoring and supervisory on the abattoirs /
processing plants / premises.

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6) Social Commitment / Contribution

 The FHCB shall have commitment and contribution

for Muslim communities in their countries as a part
of responsibility and dakwah i.e. contribution for
the mosques, schools and other Islamic
development.

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 NON-COMPLIANCE ISSUE 1

LACK OF EXPERTISE

SHARIAH TECHNICAL

HCCP EVALUATION PROCESS

[ HALAL CRITICAL FOR CRITICAL
CONTROL POINT ] INGREDIENTS
 NON-COMPLIANCE ISSUE 2

OPERATES IN A PRIVATE PLACE

NO COMMUNITY / SOCIAL
CONTRIBUTIONS

FAMILY BUSINESS
 NON-COMPLIANCE ISSUE 3

CERTIFYING NON DEDICATED

ESTABLISHMENT

MIXED PRODUCT AT
PROCESSING PLANT
 NON-COMPLIANCE ISSUE 4

LACK OF MONITORING

NO SURVEILLANCE AUDIT
AFTER COMPLIANCE

NO WRITTEN RECORD ON
SUPERVISION
 NON-COMPLIANCE ISSUE 5

LACK OF TRAINING PROGRAMS

NO TRAINING FOR AUDITORS

NO TRAINING FOR SLAUGHTERMAN

UNRECORDED TRAINING
 NON-COMPLIANCE ISSUES 6A

LACK OF HALAL SOP

ACCEPTANCE OF KOSHER SLAUGHTERED

ACCEPTANCE OF NON RECOGNIZED

HALAL CERTIFICATION

ACCEPTANCE OF ISTIHALAH
 NON-COMPLIANCE ISSUE 6B

LACK OF HALAL SOP

CERTIFIED ABATTOIRS WITH CAPTIVE
BOLT STUNNING METHOD

ACCEPTANCE OF DOUBLE SLAUGHTER

PROCEDURES
( FOR UNSUCCESSFUL SLAUGHTERED )
 NON-COMPLIANCE ISSUE 6C

LACK OF HALAL SOP

ISSUED HALAL CERTIFICATE WITHOUT

ANY COMPLIANCE AUDIT

ACCEPTANCE OF A DUBIOUS
INGREDIENTS
( I.E. MALT EXTRACT, WHICH IS
PRODUCED BY A BREWERY PLANT )
 NON-COMPLIANCE ISSUE 7

LACK OF WRITTEN RECORD

UNSYSTEMATIC FILING SYSTEM AND

RECORD KEEPING

FAILURE TO PRESENT A RECORD ON

CERTIFIED COMPANY / PRODUCT
 NON-COMPLIANCE ISSUE 8

CONFLICT OF INTEREST

REDUNDANCY BETWEEN
SHARIAH AUDITOR &
BOARD OF SHARIAH MEMBERS
( IF HANDLED BY SAME PERSON )
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 The Responsibility :

 The recognition of JAKIM is for the FHCB itself, not for the
individual
 The FHCB is expected to maintain its integrity,
professionalism and good governance
 The FHCB must be organized to suit the scheme
requirements, managing documentation and records
effectively – has a traceability system in place
 The FHCB must strive to meet the increasingly high
expectation of competency from the society

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 Halal Hub Division
Department of Islamic Development Malaysia
Putrajaya Islamic Complex
Block D, Level 6 & 7
No. 3, Tun Abdul Razak St
Precinct 3, 62100 Putrajaya
Website : www.halal.gov.my
Tel : 03-88925000
Fax : 03-88925005