REF: AIC-PR-120

REVISION NO: A
DATE: 01/01/2014

CONTRACTOR SAFETY
MANUAL & PROCEDURE
Contractors must comply with the requirements of this document in order to
perform work at Afia International Company (AIC) properties

Revision Date Prepared By: Approved By:

HSE Manager Lean Manu. Director
A 1st Sep. 2014 Haytham A. Yahyaa Fahd Al-OFI

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Table of Contents
GENERAL REQUIREMENTS…………………………………………………….……………….…4
SECTION 1: INTRODUCTION / DEFINITIONS………………………………………….…4
SECTION 2: CONTRACTOR SAFETY PROGRAM ADMINISTRATION ……..…...7
2.1 Pre-Job Requirements …………………………………………………….…………………..…7
2.2 Safety Orientation ………………………………………………………….……………………..7
2.3 Contractor Duties and Responsibilities …………………………………………….…....8
2.4 Disciplinary Action……………………………………………………..….…………….…….…8
2.5 Site/Project Safety and Health Plans (SHP)……………………….…………….……..9
SECTION 3: SECURITY REQUIREMENTS……………………………………………..…...9
SECTION 4: SMOKING, ALCOHOL, DRUGS AND WEAPONS………………….….10
SECTION 5: ACCIDENT / INCIDENT REPORTING AND INVESTIGATION…11
SECTION 6: EMERGENCY EVACUATION……………………………………………….....12
SECTION 7: JOB SAFETY ANALYSIS/RISK ASSESSMENT……………..………..…12
SECTION 8: STOP WORK AUTHORITY……………………………………………….…....13
SECTION 9: PERSONAL PROTECTIVE EQUIPMENT…………………………………14
SECTION 10: PERMIT TO WORK…………………………………………………………...…15
SECTION 11: WORKSITE SAFETY………………………………………………………....…15
SECTION 12: TRAINING………………………………………………………………………..…16
SECTION 13: HOUSEKEEPING…………………………………………………………………16
SECTION 14: NOISE / HEARING CONSERVATION…………………………………...17
SECTION 15: FIRST AID ……………………………………………………………………….…18
SECTION 16: HAZARD COMMUNICATIONS (HAZCOM)…………………….…….18
SECTION 17: SMALL TOOLS (POWER, AIR AND HAND TOOLS)……….…..…19
SECTION 18: FALL PROTECTION………………………………………………….…..……20
SECTION 19: FLOORS, ROOFS AND WALL OPENINGS……………………….……21
SECTION 20: LADDERS………………………………………………………………...……...…22
SECTION 21: ELECTRICAL SAFETY………………………………………………..…….…22
SECTION 22: CONTROL OF HAZARDOUS ENERGY (LOCKOUT / TAGOUT)…....23
SECTION 23: FIRE PREVENTION AND PROTECTION……………………..………24
SECTION 24: HOT WORK /WELDING SAFETY…………………………………….…25
SECTION 25: CONFINED SPACE / CONFINED SPACE ENTRY……………..…..26
SECTION 26: HAZARDOUS ATMOSPHERES…………………………………………..28
SECTION 27: RESPIRATORY PROTECTION…………………………………………..28
SECTION 28: POWERED INDUSTRIAL TRUCKS…………………………………….29

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CONSTRUCTION REQUIREMENTS
SECTION 29: EXCAVATIONS ……………………………………..……………..…………30
SECTION 30: CHAINS, SLINGS AND CABLES………………………………………..31
SECTION 31: CRANES AND RIGGING…………………………………………………..32
SECTION 32: SCAFFOLDS…………………………………………………………………...34
SECTION 33: ROADSIDE WORK………………………………………………………….36

ENVIRONMENTAL REQUIREMENTS
SECTION 34: ENVIRONMENTAL– GENERAL…………………………………..………..36
SECTION 35: ENVIRONMENTAL – HAZARDOUS WASTE MANAGEMENT...37
SECTION 36: ENVIRONMENTAL – SPILL PREVENTION AND CONTROL….38

CERTIFICATION
SECTION 37: CONTRACTOR CERTIFICATION STATEMENT……………………38

Appendices
Appendix A: Regulatory Requirement Matrix

Health and Safety Forms (HSF)

HSF 1: Contractor Pre-Qualification Questionnaire……………………………39
HSF 2: Contractor Safety Orientation………………………………………………..…43
HSF3: Contractor Incident Report……………………………………………..………..44
HSF 4: Contractor Job Safety Analysis………………………………………..……….45

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GENERAL REQUIREMENTS

SECTION 1: INTRODUCTION
AFIA INTERNATIONAL COMPANY (AIC) - strives to maintain a safe and
healthy workplace for our Partners and Contractors.

All Contractors must report any unsafe work or environmental conditions

which has or could have an adverse impact to human health or the
environment. Contractors are to ensure the health and safety of their workers
and any person likely to be affected by the workers actions.
Contractors have the right to know about hazards and the means used to
control or eliminate the hazards. Contractors have the right to participate in
workplace safety activities and to refuse to work in an unsafe or
environmentally detrimental condition.

This document provides all Contractors with the minimum Safety, Health and
Environmental
(S&H) standards required while working on and/or adjacent to Company
premises. Noncompliance with SH&E requirements is treated the same as
non-compliance with any contract provision, and may result in work stoppage
or Contractor removal from the premises. Willful or repeated non-compliance
may result in Contractor dismissal and contract termination.

AIC requires that Contractors to:

1. Meet all guidelines outlined in Section 2.1, Pre-Job Requirements, of this

manual prior to commencing any work on Company premises.
2. Ensure all workers are at least 18 years of age.
3. Contact a Company Representative before proceeding, if the standards in
this manual are not clearly understood, or if situations arise which are not
covered by this manual.

Non-disclosure: The Contractor has signed a contract containing an obligation

to not disclose to any third party any confidential information regarding AIC
which Contractor has obtained or creates as a result of performing the
contract. Contractor shall review its contractual confidentiality obligation

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with its designated AIC representative and periodically inform workers and
subcontractors of the requirements.

NOTE: Consultants, Temporary Labor and Visitors used in an office

setting and/or escorted on project premises for general observation
tasks are required to receive a general site safety orientation. The
general site orientation includes elements such as; emergency
procedures, PPE requirements and evacuation assembly point locations.

REGULATORY REQUIREMENTS & CONTRACTOR’S RESPONSIBILITIES

Contractor is responsible for complying with applicable Saudi standards,

civil defense requirements, and local S&H regulations. Contractor must also
comply with the requirements listed in the Contractor Safety Manual and
any site-specific and/or business unit policies and procedures that are
applicable to the project Scope of Work (SOW).

The standards presented in this document are not an exhaustive list of all
applicable requirements and regulations. As a general rule, if there is
uncertainty over which legislation applies, comply with the most stringent
requirement.

General Definitions

ASSEMBLY AREA: A pre-determined location in which to

assemble and conduct a roll call in case of an
emergency evacuation.
COMPANY: Afia International Company, or one of their
subsidiaries, affiliates and/or business units.
COMPANY REPRESENTATIVE: Any person contracted or assigned to
perform short or long-term workplace
inspections for the Company.
COMPETENT PERSON: A competent person is one who has been
trained and is authorized to identify and
implement prompt correct actions to mitigate
work site hazards.

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CONTRACTOR: Any company or person contracted to

perform short or long-term work for the
Company. References to contractor includes;
contractor’s workers, sub-contractors and
third party inspectors and consultants.
JOB SAFETY ANALYSIS (JSA): analysis technique that defines potential
hazards of a specific job task and identifies
specific control measures required for safe
performance of job duties.
RISK ASSESSMENT (RA): it is an evaluation methods for the level of
the risk by identified the activity and hazards
identification and determine the likelihood of
the Hazards to happen and the severity of
those hazards to know the risk rank then
identify the control measures.
NEAR MISS: Unwanted, unplanned event that had a
potential to cause harm or loss but it did not
happen any kind of loss.

PREMISES: References to Premises includes; company

property, job and worksite. Any real property
on which Contractor will be working, whether
owned by Company or not, including:
facilities, roads, parking lots, public right-of-
ways and common areas.
REPORTABLE INCIDENT: unwanted , unplanned event such as,
unwanted release of energy, unwanted release
of product or near miss that is not considered
a normal operating procedure and/or an
occurrence that results in worker injury or
monetary loss.
SOW: Scope Of Work - Includes the purpose of a Project and
Project Definition to reduce and ultimately
eliminate ambiguity. Scope planning will
demonstrate clear, detailed communication
among the project stakeholders that results in

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a clearly defined project with little

interpretation.
Specific project tasks, critical dates, and
quality control measures are identified during
scope development and project definition.

SECTION 2: CONTRACTOR SAFETY PROGRAM ADMINISTRATION

Contractors are expected to read this manual and to comply with
Company requirements. The Company retains the right to question
Contractors regarding the content of this manual and to stop work if
Contractors are observed operating in disregard to S&H requirements.

2.1 PRE-JOB REQUIREMENTS

All Contractors are required to complete and submit the information
required on (HSF # 1)
“Contractor Pre-Qualification Questionnaire”.

Also attached the following requirements with your answer:-

Mandatory requirement:-
 HSE Plan.
 Risk Assessment.
 Insurance Certificates
 Trade Licenses/Certifications
If Available
 HSE policy.
 Company Safety Programs
 Accident/ Incident records.
 Medical checkup records.
 Training certificates for the Safety team (If available).
 Training Records

AIC may audit the performance of the Contractor in other site to ensure
from the level of safety and awareness of his employees (Once required)

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2.2 SAFETY ORIENTATION

After the project is awarded and prior to the start of work, the Contractor
and his applicable representatives must attend in a Safety Orientation
which includes:
 A review of AIC SH&E requirements, site specific hazards,
emergency response, restricted areas, security, potential hazards
that may be encountered, evacuation procedures, assembly areas,
safety systems and contractor access and parking requirements at
the worksite. The Contractor is encouraged to ask questions
during the orientation process.
 The orientation must be documented on HSF # 2 – “Contractor
Safety Orientation”. The Contractor must ensure that everyone
that works on Company premises receives this orientation.
 The orientation is required annually or when changes occur to
Project Scope of Work (SOW) and/or to the Contractor Safety
Manual. A copy of the completed orientation form must be kept by
the location contractor representative and filed in the Contractor
Safety Binder.
 The Contractor must maintain a daily list of all on-site workers.
All visitors to Company premises must sign in each time they
enter/leave. Visitors must not be granted entry without prior
permission of Company Representatives.

2.3 CONTRACTOR DUTIES AND RESPONSIBILITIES

Contractors must provide direct supervision of their employees and
subcontractor.
Contractors should provide HSE representative during the period of the
projects.
Contractor must document evaluations of their subcontractors.
Contractor must submit the required subcontractor evaluation
documentation to AIC representative.

2.4 DISCIPLINARY ACTION

If any Contractor requires requests or allows workers to work in or
around unsafe conditions or violates environmental regulations, AIC may
remove the Contractor or any of its individual workers from Company
premises.
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For example, immediate and permanent removal may occur if any of the
following activities are observed:

 Openly exhibits disregard, defiance, or disrespect for the safety

program
 Violates established safety or environmental rules, regulations &
procedures.
 Participates in fighting, violence, threats of violence, theft, or
destruction of property
 Possesses weapons including but not limited to firearms or knives
not typically used in conjunction with normal work tasks.
 Falsifying documents or information

2.5 PROJECT SAFETY AND HEALTH PLANS (SHP)

As determined by the Company, the Contractor may be required to
develop a project specific
Safety and Health Plan (SHP).
The SHP must establish the HS&E expectations for the project, describe
the key processes to be utilized during the project by the Contractor and
assign areas of responsibility. Based on the detailed work plan, the
Contractor must conduct a Hazard
Evaluation to identify hazards anticipated during the project and
measures that will be implemented to eliminate or control the hazards.

The Contractor must include plans for changing conditions, revised SOW,
or new information that will warrant modifications to the SHP. The
original SHP and any modifications or changes must be submitted to the
Company Representative for review prior to the start of work.
Any revisions to the SHP will be returned to the Contractor for discussion
or implementation.

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SECTION 3: SECURITY REQUIREMENTS

3.1 GENERAL INFORMATION

3.1.1 Company premises are not to be accessed by Contractor, vendors,
or suppliers without prior authorization.
3.1.2 Only designated roads, gates, and doors should be used for entry
or exit. Contractor’s employees must park in the areas designated
by the work location point of contact.
3.2 KEY REQUIREMENTS
3.2.1 When entering and exiting Company premises, vehicles and
belongings may be subject to screening. Contractor may be
required to present valid government photo identification (e.g.;
Iqama, national ID, Driver’s License, Passport and/or a Government
Agency ID) to security or premises personnel and sign in and out of
the premises.
3.2.3 Contractors are required to comply with any and all location
specific security plan requirements.
3.2.4 Anyone entering the premises should be aware at all times and
report to a Company representative anything that is suspicious
which include at a minimum:
 Recognition of characteristics and behavioral patterns of
persons who are likely to threaten security;
 Observation of any suspicious activity, theft, vandalism, and
suspicious or dangerous substances or devices.
 Any unauthorized filming or photography.
3.2.5 Security Awareness for Information Protection must include;
 Contractors should exercise discretion in discussing proprietary
information in public places where conversations can be easily
overheard.
 Proprietary information, in any form, should be handled and
stored in a manner which ensures its security.
 Issuing IDs for all contractor representatives after the safety
induction training and the approval of the security.
 Not allow for any contractor representative to do any work
without this ID.
 This ID must keep with every worker during the work in the
plant and leave it after finish the duty.
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SECTION 4: SMOKING, ALCOHOL, DRUGS AND WEAPONS

4.1 GENERAL INFORMATION
4.1.1. Contractor must follow and enforce a policy that prohibits the
possession, distribution, promotion, manufacture, sale, use, and abuse
of drugs, alcoholic beverages and weapons by workers while on
Company premises.
4.1.2. Contractors and guests, regardless of whether or not licensed to do
so, may not carry or transport any weapon.
4.1.3. The Smoking is prohibited inside AIC except the designated areas.
4.2 KEY REQUIREMENTS

4.2.1. AIC requires all Contractors to follow and maintain a smoking, Drug and
Alcohol Policy.
4.2.2. Contractor is subject to searches which includes personal effects and
automobile if it is located on the premises. Such searches may be
conducted when there is a reasonable basis to suspect that the work
performance or on-the-job behavior may have been affected by
alcohol/drug use or that the Contractor has sold, purchased, used, or
possessed drugs or alcohol, or weapons on the job site. In addition, such
searches may apply in case of theft suspicion.

SECTION 5: ACCIDENT / INCIDENT REPORTING AND INVESTIGATION

5.1 KEY REQUIREMENTS

5.1.1 The Contractor must immediately report all accidents/incidents and
near misses to HSE Dep.
5.1.2 The Contractor must investigate all accidents/incidents that result in,
or have the potential to result in, injury or illness, property damage,
process/product loss or harm to the environment.
The investigative process must include the identification of root
causes & immediate cause that contributed to the occurrence. The
Contractor must determine the necessary corrective actions and
ensure closure/completion in timely manner. In addition to the
Contractor’s analysis/investigation, AIC retains the right to conduct
their own investigation for any illnesses, injuries, fatalities, incidents
or near misses occurring on its premises.

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5.1.3 The Contractor must conduct the thorough investigation required by

3.1.2 and submit a copy of the written report to the HSE Dep., within
24 hours of occurrence.
5.1.4 Contractor must maintain injury logs for their respective workers.
5.1.5 As determined by the Company, Contractor will be required to supply
an S&H performance report on a monthly basis. The Contractor must
utilize the Incident report form HSF # 3 to communicate this data to
AIC by the 5th of each month.
5.1.6. Contractor programs must include post-incident investigation
criteria. Examples of these criteria include but are not limited to:
 An event that involves the release of product
 Death or personal injury requiring inpatient hospitalization
 Explosion or fire
 Accidents/Incidents involving vehicles and/or heavy equipment
 An event that results in a premises shutdown

SECTION 6: EMERGENCY EVACUATION

6.1 GENERAL INFORMATION

6.1.1. For any emergency case or MOCK drills, the Contractor must
follow Emergency Evacuation Plan of AIC including the location
of assembly areas and routes of evacuation.
In the event of a fire or hazardous materials release, the
Contractor and their personnel are to follow the direction of
Company personnel unless otherwise directed by emergency
personnel (e.g., HSE department, police or other regulatory
personnel).
6.1.2When required by the contractor to prepare emergency response
plan for specific project or need to change any rout must be
reviewed and approved by HSE department.

6.2 KEY REQUIREMENTS

6.2.1. Review the location Emergency Evacuation Plan for each work
site. Know where emergency exits are located for the specific job
site work area.
6.2.2 Familiarize his workers with the emergency alarm systems used
at each specific work location.
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6.2.3 If any Contractor suspects that an emergency condition exists,

they must immediately contact AIC representative.
6.2.4. Contractor must shut-off all equipment.
6.2.6. Contractor must evacuate to the pre-determined assembly area
by the safest available route.
6.2.7. The Contractor must account for all workers.
6.2.8. The Contractor must remain in the assembly areas until
otherwise directed.

SECTION 7: JOB HAZARD ANALYSIS / Risk ASSESSMENT

7.1 GENERAL INFORMATION

7.1.1 Contractor must conduct & prepare a Job Safety Analysis (JSA) for all
the jobs and activities to identify the control measures and Personal
Protective Equipment (PPE) requirements, special equipment and
authorized operators and to develop controls for any potential
hazards. These assessments must be based on the daily job scope
and work area.

7.2 KEY REQUIREMENTS

7.2.1 The Job Safety Analysis must be documented and utilized on a daily
basis and communicated to his worker and attached with the work
permit. HSF#4
7.2.2 If the scope of work changes during the day, the Contractor must
update the Job Safety analysis and communicate these changes.
Company Representatives must be notified of all changes and
updates.
7.2.3 Job Safety analysis must be available for review and retained in the
location.

SECTION 8: STOP WORK AUTHORITY

8.1 GENERAL INFORMATION
8.1.1 All Contractor and / or AIC representatives have the authority to
suspend a work task when the control of safety or environmental
risk is not clearly established or understood.
8.1.2 Stop Work Authority is to ensure the right thing is done the right
way. This program manages risk and protects personnel, the

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environment and assets. Any intervention will be supported by the

Company and there will be no repercussions for using the Stop Work
Authority.

8.2 KEY REQUIREMENTS

8.2.1 Work must be stopped when:
 Any Contractor brings attention to an unsafe act or condition.
 An unsafe condition could result in an undesirable event
 Any contractor representatives sleep in the work area.
 Any breach for HSE rules or regulations.

8.2.2 The steps to take:

 Stop work activities, remove workers from area and stabilize the
situation. Make the area safe as possible.
 Notify all affected personnel and Company representative of the
stop work issue.

SECTION 9: PERSONAL PROTECTIVE EQUIPMENT

9.1 GENERAL INFORMATION

9.1.1 Normal work attire includes sleeved shirts and a long pant is
required at all times.
Where hazards exist due to moving parts on machinery or equipment,
clothing and hair must be maintained to avoid entanglement.
Contractor should arrange and ensure providing the required PPE to
his own/subcontractor workers (e.g. safety shoes, helmet, etc.)
9.1.1 The JSA and/or Safe Work Permit must identify and specify any
special or additional PPE requirements based on the scope of work to
be conducted.
9.2 KEY REQUIREMENTS
9.2.1 Special work clothing must be worn where exposure to fire, extreme
heat or cold, corrosive chemicals, electrical hazards, body impacts,
cuts from handled materials or other specialized hazards are possible.
The Contractor is required to supply special work clothing, ensure it
is in good condition and properly worn, when and where required.
Certain PPE required will be provided on site for contractor workers.
9.2.1 The Contractor must supply all required PPE to their workers.
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9.2.2 Unless otherwise specified in a JSA, the minimum PPE includes: hard
hats, safety glasses (with side shields), safety toed shoes (steel toed,
approved covers, etc.), work gloves and high visibility clothing.
9.2.3 PPE must be upgraded when changes in conditions are noted during
monitoring of the site. PPE requirements for handling hazardous
substances are available in the specific MSDS sheets.
9.2.4 PPE used must be in good condition and with good quality.

SECTION 10: PERMIT TO WORK

10.1 It is the responsibility for each contractor to issue the work permit
from HSE department before starting any job according to the type of
work.
10.2 KEY REQUIREMENTS
 CONTRACTOR must be issued work Permit to Work (PTW) for all Jobs.
 CONTRACTOR is entirely prohibited to commence any work without
obtaining work permit signed by Area Manager, Project Manager & HSE
Dep.
 CONTRACTOR must be executing all safety instructions and precautions
recorded through the work permit.
 CONTRACTOR has to ensure that all his personnel shall be aware of and
follow the work permit precautions.

SECTION 11: WORKSITE SAFETY

11.1 GENERAL INFORMATION

11.1.1 It is the responsibility of each Contractor to inspect each work area
at the beginning of each shift, and periodically thereafter, to ensure
safe working conditions are maintained.
11.1.2 If required to work at night shift ,Contractor must provide
illumination bright enough for work to proceed safely.
11.2 KEY REQUIREMENTS
11.2.1 Contractor must ensure protection from severe weather
conditions including but not limited to: extreme heat, flooding, rain,
etc.
11.2.3 The Contractor needs to evaluate the environmental extremes of
the project, such as the ability of their workers to work in areas of
excessive cold or heat. Based on that evaluation the
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Contractor must implement the appropriate procedures to provide a safe

work environment.
11.2.4 Contractor must provide an adequate supply of fresh drinking
water on a daily basis for its workers. If required to supply his
worker by portable rest rooms must be provided and maintained
by the contractor.

SECTION 12: TRAINING

12.1 GENERAL INFORMATION

12.1.1 Contractor is obligated to perform applicable safety training
relative to the scope of work. Training and documentation for the
proper application, use, care and maintenance of safety equipment
must be conducted for all affected workers.
12.1.2 Contractor must conduct safety meetings to instruct on the
recognition and avoidance of hazards in the work place. Safety
meetings must focus on topics related to the scope of work to be
conducted to ensure all contract workers understand potential
hazards and mitigation steps.

12.2 KEY REQUIREMENTS

12.2.1 Daily safety meetings to be conducted if required. These meetings
are intended to review applicable safety permits and/or the JSA.
12.2.2 Safety training and meetings must be documented by the
Contractor. The documentation must include each topic discussed,
content, attendees, dates and the name(s) of instructors or persons
presiding.
12.2.4 Company Representatives may attend these meetings to evaluate
their effectiveness and improve communications.

SECTION 13: HOUSEKEEPING

13.1 GENERAL INFORMATION

13.1.1. Good housekeeping is mandatory. Work areas must be kept neat,
clean, and orderly. If a Contractor’s work area is not kept clean, AIC
may have the area cleaned and charge the cost to the Contractor.
AIC may also stop work until the area has been cleaned.

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13.2 KEY REQUIREMENTS

13.2.1. Keep work areas, passageways, fire exits, and stairs in and around
the buildings and structures clear of debris at all times.
13.2.2. Properly store all tools and equipment after use.
13.2.3 Keep walkways free of cords, cables, obstructions, and debris.
13.2.4 Changes in walkway elevations or dangerous depressions must be
clearly marked with cones, barricade tape or other appropriate
warning signs.
13.2.5. Clean the work area daily and dispose waste in containers, or off
site in accordance with the environmental or SOW requirements.
13.2.6 Contractor must remove all unused material and equipment upon
the completion of the project.

SECTION 14: NOISE / HEARING CONSERVATION

14.1 GENERAL INFORMATION

14.1.1 Noise-induced hearing loss is a significant work-related injury.
Construction work sites or contractor work with tools and
equipment generating high noise levels present an increased risk
of hearing loss.
14.1.2 Hearing protection must be worn in areas where hearing
protection requirements are posted by the Company and/or the
Contractor. Hearing protection is required at all times when
operating or using any equipment that emits noise at levels greater
than 85 decibels.

14.2 KEY REQUIREMENTS

14.2.1 Contractors using equipment that generates high noise levels
must place shielding between the noisy machinery, equipment, or
processes and any exposed AIC Partners, as applicable.
14.2.2 Areas with high noise levels must be posted with warning signs
indicating “Hearing
Protection Required”.
14.2.3 Contractors should use every effort to control noise at the source.
 Eliminate the noisy machinery, equipment, or process

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 Substitute with less noisy machinery, equipment, or process

 Enclose or isolate the noisy machinery, equipment, or
process.
14.2.4 Contractors must provide their employees with appropriate
hearing protection PPE.

SECTION 15: FIRST AID

15.1 GENERAL INFORMATION

15.1.1. First aid is used for temporary treatment of on-the-job injuries.

15.2 KEY REQUIREMENTS

15.2.1 The following are the minimum first aid requirements for
Contractors working at
Company premises:
 The Contractor must have personnel trained and immediately
available to provide first aid treatment at the premises.
Contractor must be able to provide a current first aid certificate.
 The Contractor must have applicable first aid supplies at the
premises.
 When required, the Contractor must develop an Emergency Plan
for the premises and have the plan available at all times. The Emergency
Plan must include at a minimum:
 Location of the premises
 Name of Hospital or Emergency Care Center .
 A statement saying: “In Case of Serious Injury Call “9572“

SECTION 16: HAZARD COMMUNICATIONS

16.1 GENERAL INFORMATION

16.1.1 Contractor must establish and maintain a written, comprehensive

hazard communication program. Hazard communication programs
may differ between sites, areas, and business units at Company
premises. Contact the Company Representative or the site safety
representative for specific hazard communication concerns
relevant to the location.
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16.2 KEY REQUIREMENTS

16.2.1 Contractor must prepare a hazardous materials list before the
materials arrive on site.
16.2.2 The use of hazardous materials on Company premises requires
consultation with the company.
16.2.3 Contractor must maintain a binder with the most current MSDS
sheets provided by manufacturers and distributors of the material
being used on the work site.
16.2.4 Contractor must properly label all hazardous materials containers,
including secondary containers, entering the premises. All labels
must be intact and legible.
16.2.5 Contractor must have a means of informing workers of the
hazardous materials associated with the work they perform, and
communicating information on hazards where work is being
conducted.
16.2.6 If stored at the work site overnight, proper chemical storage
cabinets must be used and be marked in conspicuous lettering:
(e.g., FLAMMABLE — KEEP FIRE AWAY). Contractor must
coordinate with the location safety representative in order to
utilize Company chemical storage cabinets.

SECTION 17: SMALL TOOLS (POWER, AIR AND HAND TOOLS)

17.1 GENERAL INFORMATION
17.1.1 Contractor must follow the manufacturers’ guidelines and the
requirements from this section, for using small tools.
17.2 KEY REQUIREMENTS
17.2.1 Power, air, and hand tools must be regularly and in good condition.
Replace worn tools immediately.
17.2.2 Remove damaged or frayed cords from service. Do not hoist or
lower tools by the cord or hose.
17.2.3 Do not use power tools if safety equipment such as shields, tool
rests, hoods, and guards have been removed or rendered
inoperative.
17.2.4 Contractor must wear identified PPE when using tools.
17.2.5 Ground electrically powered tools.

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17.2.6 Reduce the operating pressure of compressed air used for cleaning
purposes to 30 psi or less.
NOTE: Compressed air cannot be used to clean substances from workers
clothing or bodies.

SECTION 18: FALL PROTECTION

18.1 GENERAL INFORMATION

18.1.1 Contractors are required to review the job hazards associated
with Fall Protection and develop a specific plan to address the
hazards including a rescue plan.

18.2 KEY REQUIREMENTS

18.2.1 Contractor must be protected from fall hazards of 1.2 meters or
more by guardrails or personal fall arrest systems. Personal fall
arrest systems must be rigged so that the Contractor cannot fall
more than 6 feet / 1.8 meters nor contact any hazard at a lower
level. Positioning of fall prevention devices must be rigged to
prevent free falls more than 1.7 meters.
18.2.2 Full body harnesses, shock absorbing lanyards and a proper
attachment point are the minimum requirements for a personal
fall arrest system. All fall protection devices must be properly
stored, maintained and inspected for defects before each use.
Harnesses, lifelines, retractable lifelines and lanyards must be
marked with a tag stating maximum load and name of the
manufacturer. Lanyards and vertical lifelines must have a
minimum breaking strength of 2270 kg.
o Fall protection safety belts are not allowed.
o All anchor points for fall arrest or restraint must meet
minimum regulatory requirements and engineering design
criteria for the weight. The Contractor is responsible for
supplying all fall protection equipment required for their
workers.
18.2.3 The Contractor must provide a Competent Person to oversee fall
protection compliance.
18.2.4 The Contractor must develop a “Rescue Plan” wherever personal
fall arrest equipment is used.

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SECTION 19: FLOORS, ROOFS AND WALL OPENINGS

19.1 GENERAL INFORMATION

19.1.1 AIC locations utilize a roof access permit control system.
Contractors are required to obtain a signed permit prior to any roof
access for any type of work.
19.1.2 The Contractor must prevent falls from roofs, wall and floor
openings by ensuring proper safeguards are in place.
19.1.3 Guarding and covers should be removed only after other means of
protection are in place. Contractors installing or removing guarding
and covers must be protected by alternative means throughout the
process.
19.1.4 Installation of a standard railing is required for floor perimeter
and wall opening protection.

19.2 KEY REQUIREMENTS

19.2.1 Wire rope used as top rail or/mid-rail must be 1.27 centimeters in
diameter with at least three J-type fist grip wire rope clamps at
each connection and turn buckles every 30 meters. Thimbles must
be used where the wire rope is connected.
19.2.2 Wire rope used as top rail shall be flagged at not more than 1.8
meter intervals with high-visibility flags or material.
19.2.3 For construction work areas with an unprotected edge, a warning
line system may be used as an alternative protection where
workers may be within 1.8 meters of an unprotected side or edge.
19.2.4 Floor opening covers must be used for openings greater than 5
centimeters and capable of supporting the maximum intended load
and installed to prevent accidental displacement.
19.2.5 During construction, Contractor must provide temporary stairs on
structures that are two or more floors or more than 6.1 meters high
until permanent stairways are in place.

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SECTION 20: LADDERS

20.1 GENERAL INFORMATION

20.1.1 Ladders used on Company premises must meet appropriate
guidelines.

20.2 KEY REQUIREMENTS

20.2.1 Metal ladders are prohibited for electrical work.
20.2.2 Stepladders must be fully opened when in use. Safety latches on
extension ladders must be fully engaged.
20.2.3 Always face the ladder when climbing or descending. When
working, face the ladder with both feet securely on the rungs.
Never stand, step or sit on the top of the ladder, straddle the
ladder, work on leaned stepladders, or work with two people on
the same ladder.
20.2.4 The Contractor must ensure ladders are:
 Inspected before each use. Do not use ladders with broken or
missing rungs, broken or split side rails, or damaged
components. Defective ladders must be tagged out of service
and removed from job site.
 Extend 1 meter above the upper landing surface.
 Secured to prevent slippage and workers must use the three
point contact rule while working or climbing on a ladder
 The Contractor must use barricades or guards for areas
impacted by ladder use. Areas include but are not limited to
passageways and doorways.
 Ladders must meet minimum load ratings.

SECTION 21: ELECTRICAL SAFETY

21.1 GENERAL ELECTRICAL SAFETY INFORMATION
21.1.1. This section applies to the use of electrical power to operate
equipment and electrical power tools and all work on or near
electrical systems including but not limited to overhead or
underground power lines.
21.1.2 All Contractors must comply with the AIC Electrical Safety
Program.
21.1.3 Safe Work Permits are required for all electrical work.
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21.2 KEY REQUIREMENTS

21.2.1 Power cable systems within the work area must be de-energized
during excavation whenever there is doubt about cable location.
21.2.2 The Contractor must protect workers from electric shock while
using power tools, appliances and related equipment by
grounding all power outlets/sources that will be used during
construction and maintenance.
21.2.3 Only qualified and authorized Contractors are permitted to work
on electrical equipment.
21.2.4 All electrical equipment must be properly grounded and/or
bonded.
21.2.5 All electrical equipment must be treated as if it were energized.
21.2.6 The Contractor must place guards and/or barriers to prevent
incidental contact with exposed electrical equipment. Cover plates
must be correctly placed on equipment during times that they are
not monitored.
21.2.7. Contractor must provide and use applicable PPE such as rubber
insulating gloves, blankets, hoods, sleeves and line hoses as
applicable to safety and regulatory requirements.
SECTION 22: LOCKOUT / TAGOUT (CONTROL OF HAZARDOUS ENERGY)

22.1 GENERAL INFORMATION

22.1.1 Guidelines and safeguards must be in place to protect Company
and Contractor from unexpected startup or energy release.
22.1.2 All Contractors must comply with the AIC Hazardous Energy
Control Program.
22.1.3 Contractors must Lockout and Tag out (LOTO) any energy
isolating device prior to performing any maintenance, service or
repair of equipment.
22.1.3 Contractor must supply all required materials, equipment and
training for their workers to comply with this requirement. The
Contractor must discuss the proposed lock and tag locations with
the Company Representative before they are allowed to proceed
with their planned work.
22.2 KEY REQUIREMENTS
22.2.1 All Lockout/Tag out must be coordinated with Company before
working in an area of hazardous or stored energy.

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22.2.2 The Contractor must follow applicable JSA, LOTO Procedures

and/or Safe Work Permit requirements before performing work.
22.2.3 The Contactor must review and understand the Company’s
Lockout/Tag out procedures and adhere to all warnings
including:
 Unauthorized removal of lockout/Tag out devices is
prohibited;
 Unauthorized operation or servicing of equipment is
prohibited.
22.2.4 Only authorized workers may perform Lockout/ Tag out.

SECTION 23: FIRE PREVENTION AND PROTECTION

23.1 GENERAL INFORMATION

23.1.1 A hot work permit should be issued for all works involving, hot
work, open flame, sparks or welding
23.1.2 A Fire Watch is an individual who has been designated for
monitoring the hot work site where open flames are present,
where work on in-service equipment is being performed or
where sparks have the potential for landing on adjacent in-
service equipment. This individual must be capable of evaluating
unsafe conditions and taking necessary actions to mitigate and
communicate the conditions. The Fire Watch can have no other
assigned duties while conducting this task.

23.2 KEY REQUIREMENTS

23.2.1 Obtain appropriate Hot Work Permit from senior location
management before performing work activity.
23.2.2 Firefighting equipment and a Fire Watch must be supplied by
the Contractor and must be present while performing any hot
work. Access to firefighting equipment must be maintained at all
times and must be inspected as required, to ensure proper
working condition.
23.2.3 Smoking is allowed in designated areas only. Designated
smoking areas will be identified during the project pre-job
construction meeting or work permitting process.

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23.2.4 All flammable and combustible liquids must be stored in metal

enclosures and must be placed at least 1 meter away from other
flammable storage cabinets.

SECTION 24: HOT WORK /WELDING SAFETY

24.1 GENERAL INFORMATION

24.1.1 Contractor must obtain a signed Hot Work Permit and follow all
site-specific procedures for all welding, cutting, grinding and
brazing. If no site specific procedures exist, Contractor must
develop procedures using guidelines in this section.
24.1.2 Contractor must meet all requirements related to welding safety
and compressed gas cylinders.

24.2 KEY REQUIREMENTS

24.2.1 Contractor personnel performing welding and cutting must be
qualified and trained in accordance with applicable standards and
must be thoroughly familiar with potential hazards and
precautions necessary to ensure safety.
 Grinder guards are required on all abrasive grinding
wheels.
 Safety glasses must be utilized when hoods are not in use
24.2.1 Hot Work is defined as any work that involves the use of open
flames or other sources of ignition with the potential to generate
a spark, heat or static electricity that could cause a fire or
explosion.
24.2.2 Hot work permits will be coordinated with Company SH&E
representative prior to commencing any hot work. Contractor
performing hot work are responsible for the safe execution of
assigned tasks. If an unsafe condition or potentially unsafe
condition arises, work must be stopped and the condition
reported to a Company HS&E representative.
24.2.3 Proper safeguards must be implemented to guard against
changes in the working conditions. Hot work on “in-service”
equipment must follow special precautions and must be
identified in the hot work permit.

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24.3. COMPRESSED GAS CYLINDERS

24.3.1. All compressed gas cylinders must have protecting safety caps to
protect valves in case of falling.
24.3.2. When CONTRACTOR is obliged to transport oxygen cylinders with
acetylene cylinders on one truck, steel plates should be found to
separate between them.
24.3.3. It is prohibited to use LPG cylinders in the cutting or welding.
24.3.4. CONTRACTOR must store compressed gas cylinders away from
direct sunlight (covered place) taking in consideration segregate
filled &empty.
24.3.5. All compressed gas cylinders should be mounted on trolley and
secured well and install Non-Return valve on the hoses.
24.3.6. Cylinders and its fittings such as hoses regulators, nozzles,
pressure gauge, etc. should be kept away from any source of
leakages & greases or flammable material.
24.3.7. CONTRACTOR has to ensure that all valves are closed when
compressed gas is not required or when cylinders are empty.

SECTION 25: CONFINED SPACE / CONFINED SPACE ENTRY

25.1 GENERAL INFORMATION

25.1.1 A confined space is an enclosed area that has a limited means of
egress and may be subject to the accumulation of toxic or
flammable substances or could have an oxygen-deficient
atmosphere. Confined Space means:
 A space that is large enough and so configured that a worker
can bodily enter and perform assigned work
 Has limited or restricted means for entry or exit
 Is not designed for continuous worker occupancy
25.1.2 Confined space generally has one or more of the following
characteristics:
 Contains or has the potential to contain a hazardous
atmosphere
 Contains a material that has the potential for engulfing an
entrant
 Has an internal configuration such that an entrant could be
trapped or asphyxiated by inwardly converging walls or by a
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floor which slopes downward and tapers to a smaller cross-

section or contains any other recognized serious safety or
health hazard.

25.2 KEY REQUIREMENTS

25.2.1. The Contractor is required to have a written Confined Space Entry
Program that at a minimum, defines the roles and responsibilities
for entry supervisor, attendant, entrant, fire watch,
communications and emergency response. This program must be
made available to AIC upon request. AIC confined space entry
program should apply in case the contractor has no relevant
program.
25.2.2. AIC may choose to treat all confined space areas as "Permit
Required Confined Spaces," depending upon the type of work to be
performed within the space.
25.2.3. Any Contractor entering a Confined Space must have the
following:
 Training in Confined Spaces including Permit Required
Confined Space Entry;
 If required, a completed and posted written confined space
permit at the entry location;
 Ensure that all potential sources of toxic fumes and
flammable vapors have been identified and isolated;
 A trained attendant dedicated exclusively to those duties
detailed in the Permit Required
Confined Space permit and is capable of initiating an emergency rescue.
25.2.4 Training must be completed by the Contractor and records and
certificates must be documented and maintained by the Contractor
and made available to Company upon request.
25.2.5. All the personnel who work in confined space must be check the
blood pressure.
25.2.6. Contractor must be supply and proper communication method
between the workers and confined space watcher.
25.2.7. Contractor must be supply SCBA (Self-Containing Breathing
Apparatus) for any emergency case and all the rescue equipment.

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SECTION 26: HAZARDOUS ATMOSPHERES

26.1 GENERAL INFORMATION

26.1.1 A hazardous atmosphere is an atmospheric condition that may
expose workers to a risk of death, incapacitation, and impairment of
ability to escape unaided, injury or acute illness. Testing of
hazardous areas is required prior to entry into an area of concern.
Contractor is not to enter ANY area containing hazardous
concentrations of toxic gases unless they are properly trained,
wearing appropriate PPE and utilize calibrated air monitoring
equipment.

26.2 KEY REQUIREMENTS

26.2.1 All personnel working in a potential hazardous atmosphere must
have certificates to verify they have been properly trained.
26.2.3 Oxygen levels must be between 19.5% and 23.5%.
If in confined space
 Level of Combustible gases Less than 10%
 Level of Co not more than 35 ppm.
 Level of H2S not more than 10ppm.

SECTION 27: RESPIRATORY PROTECTION

27.1 GENERAL INFORMATION
27.1.1 If required by the Scope of Work, the Contractor must develop a
written respiratory protection program relating to respirator use
during work activities.
27.1.2 Any Contractor potentially exposed to hazardous atmospheres or
substances in excess of permissible exposure limits is required to
have applicable respiratory protection.
27.2 KEY REQUIREMENTS
27.2.1 Contractor’s respiratory protection program must include, training
records, medical clearance and fit test records. Air purifying
cartridges must be tagged. The records must be documented and
maintained by the Contractor. Contractors that are subject to a
respiratory protection program must be clean shaven at all times.
Moustaches are permitted, provided that a proper seal can be
maintained.
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27.2.2 Contractor must designate an individual to perform air monitoring

at the premises to ensure Contractor is not over exposed. This
designated individual will inform Contractor when respiratory
protection is required and must continue to monitor to determine if
premises conditions change.
27.2.3 Supplied Breathing Air Use
 Contractor must ensure supplied breathing air sources meet the
applicable requirements. If compressors are used to supply
breathing air, they must have suitable in-line air purifying
devices to ensure air quality.
 For oil-lubricated compressors, Contractor must use a high-
temperature or carbon monoxide alarm, or both, to monitor
carbon monoxide levels. If only high-temperature alarms are
used, the air supply must be monitored at intervals sufficient to
prevent carbon monoxide in the breathing air from exceeding 5
PPM. Locate compressors in an area to prevent taking in
contaminated air.
 For compressors that are not oil-lubricated, the Contractor must
also ensure that carbon monoxide levels in the breathing air do
not exceed 5 PPM.
 Air-purifying devices must be tagged with the most recent date
of change-out.
SECTION 28: POWERED INDUSTRIAL TRUCKS

28.1 GENERAL INFORMATION

28.1.1 Powered Industrial Trucks (PIT) brought on site must be
inspected, tested, and certified to be in safe operating condition.
The certification documentation must be available for review.
28.1.2 Contractor equipment operators must be trained, licensed or
certified to operate PIT equipment. Certification is required for
crane operations, power industrial trucks, and others as
applicable. Training documentation must be current.

28.2 KEY REQUIREMENTS

28.2.1 Seat belts must be worn by driver and all passengers while on
public roadways.
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28.2.2 All posted speed limits and traffic regulating signs must be
observed. Only drive on designated roads or right of ways.
28.2.4 Mobile Equipment Operation
 Only properly trained, qualified personnel are permitted to
operate equipment or machinery.
 Contractor is prohibited from operating Company owned
equipment or machinery
 Company workers are prohibited from operating Contractor
owned equipment or machinery.
 This does not apply to equipment AIC rents.
28.2.5 Contractor must ensure all warning signs, rated load capacity
charts, recommended operating speeds and other information is
available for all mobile equipment.
28.2.6 Audible back-up alarms must be correctly installed and
maintained on Contractor equipment
28.2.7 Contractor is required to secure and/or remove keys from all
vehicles and mobile equipment when not in operation, without
supervision or security.

CONSTRUCTION REQUIREMENTS

SECTION 29: EXCAVATIONS / TRENCHING AND SHORING

29.1 GENERAL INFORMATION

29.1.1. This section instructions are to avoid the damage, injury or
service disruption that can occur by an excavator digging into
underground facilities. These facilities include, but are not limited
to electrical lines and pipelines carrying liquid petroleum
products, water and sewage.
29.1.2 Prior to any excavation work, the AIC HS&E Department must be
contacted.
29.1.3 All utility lines on or near the job site must be identified and
marked at this time using flags, spray paint, or both. Additionally,
survey the area for identifiers such as pipeline line markers,
depressions or other indicators of underground utilities.
29.1.4 Once utilities are marked, respect the demarcations and dig
carefully in their proximity. Always expose underground
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installations by a safe and acceptable method. It may be necessary

to excavate by hand in congested areas such as pump stations or
when underground utility locations are unknown. Review
available detailed underground facilities drawings before
beginning an excavation.
29.15 If you make accidental contact with an underground utility line,
contact AIC immediately. All dents, scrapes or other damages
need to be assessed and repaired to prevent a future leak or
serious incident.

29.2 KEY REQUIREMENTS

29.2.1. The Contractor must provide adequate protective systems such
as benching, sloping or shoring when the sides of a trench are
more than 1.2 meters deep.
29.2.3. The Contractor’s Competent Person must conduct daily
excavation inspections prior to anyone entering an excavation. If
the inspection shows the area to be unsafe, the unsafe condition
must be mitigated prior to resuming work.
29.2.4. A secured ladder, ramp or other means of egress must be
provided within 8m of all workers in a trench that exceeds 1.2m in
depth.
29.2.6. Excavated material must be placed at least 1 meter away from
the edge of the excavation. (i.e. spoil pile, rocks, broken concrete or
other debris).
29.2.7. If walkways are provided over excavations, they must be capable
of supporting the weight of the traffic, and have guardrails and toe
boards. Toe boards will be used if Contractor will be working
below the walkway.
29.2.8. Excavations must be secured to keep vehicles and unauthorized
personnel out. High visibility fencing material placed 1.2 meters
from the edge of the excavation when possible must be used to
warn of the danger in high profile/vehicular traffic areas.

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SECTION30: CHAINS, SLINGS AND CABLES

30.1 GENERAL INFORMATION

30.1.1 Defective or damaged chains, slings, cables or components must
be tagged and removed from service immediately. Hooks, rings,
links or any coupling device must have a rating equivalent or
greater than the chain, sling or cable to which it is affixed.

30.2 KEY REQUIREMENTS

30.2.1 The Contractor must ensure all chains, slings and cables are
applicable for the job and are maintained according to the
manufacturers’ requirements.
30.2.3 Daily inspections before use must be conducted and documented
by the Contractor to look for wear, abrasions, collapse and any
other visible damage. Contractor conducting the inspections must
be trained to recognize defects. Documentation of these
inspections must be readily available at the job site.
30.2.4 All chains, slings and cables must be certified and inspected and
have an identification tag attached that shows its load rating and
limitations.

SECTION31: CRANES AND RIGGING

31.1 GENERAL INFORMATION

31.1.1 Proper set up and operation of cranes and rigging is required.
31.1.2. This section applies to crawler cranes, wheel mounted cranes of
both truck and self-propelled wheel type and any variations that
have the same fundamental characteristics.
31.1.3 Contractor must prepare a lift plan for all anticipated lifts
requiring the use of specialized equipment for the duration of the
project. Specialized equipment may include but is not limited to:
Cranes, Boom Trucks, and Fork Lifts. Equipment and/or rigging
gear must follow the Original Equipment Manufacturers (OEM)
recommended lift specifications and capacities
31.1.4 All the cranes and any lifting equipment must be inspected and
certified by third party and have ac certified loading table or
charts.

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31.1.5 The crane operator must be competent and qualified and has a
driving license of the heavy equipment.

31.2 KEY REQUIREMENTS

31.2.1 A competent person must conduct and document a daily
inspection of cranes. If a crane is moved or the lifting process
changes during operations it must be re-inspected prior to
performing the lift in order to reflect the changes. If the crane or its
associated rigging exhibits any damage or excessive wear during
daily inspection, the crane cannot be used.
31.2.2 Crane inspection records must be kept on site with the crane and
readily available for inspection.
31.2.3 Rigging devices must have permanently affixed identification
stating size, grade, rated capacity, and manufacturer
The crane must have a limit switch wind measurements device fixed in
the crane and computerized...
31.2.5. Contractor must clearly mark all lifting or boom type equipment
to show the maximum height or extension possible as measured
from the ground level. If the work under or around power lines
cannot be performed while maintaining the proper working
clearances, a detailed work planning meeting must be held with
the Company Representatives, the Contractor and all concerned.
31.2.6 Tag lines must be used on all lifts.
31.2.7 Contractor must develop a Lift Plan. The plan must be based
upon the applicable requirements and the manufacturer’s
recommendations for the type of equipment being utilized.
31.2.8 The Contractor may consider without limitation, the
following:
 Pre-arranged means of communication and placing the load;
 Pre-planned routes for suspended loads designed to minimize
workers from being below or near a moving or suspended load;
 Any required training for workers hooking and unhooking loads;
 If required to work under specific work area such as:-

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 Not allowed to use any cranes for lifting any loads without
calibration certificate and certified loading chart or table.
 All the operators for Heavy equipment such as cranes, Excavator
must be qualified and competent and has a license for operate
these types of equipment.
 All the Heavy equipment such as generators, compressors,
Forklifts& cranes ….etc. must be in a good condition and free from
any defects.
 All wires, slings & other rigging tools will be certified and in a
good condition.
 All cranes will be fitted with an audible warning device which
gives alarm in the case of overloading.
 All the equipment will be inspected by the HSE department before
entering AIC even has a certificate.

31.3 Overhead Power Lines

31.3.4 If it is determined that any portion of equipment being operated
under a power line can be within 6 meters of a power line, a plan
for the activity must be developed.
31.3.1. The Contractor must advise their workers of the location of any
power lines, the hazards involved and the protective measures to
be taken to ensure lines are not hit.
31.3.2 Mandatory controls to prevent utility strikes must include three
of the following five layers of safety controls:
• Signage – “Beware of Overhead Lines” signs must be placed at
equipment operator’s eye level and must be a minimum of 60
by 60 centimeters.
• Physical barriers – A non-conductive barrier, i.e. goal posts
with rope and ribbons/flagging, must be set outside the limits
of the approach on both upstream and downstream sides at a
minimum of 3 meters.
• Dedicated spotter – A dedicated Contractor to monitor and
direct traffic around and under lines and must use an
appropriate audible alarm such as an air horn to warn
operators of the hazard

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• Proximity alarms – Alarms that are attached to the equipment

that are set off when equipment approaches too close to an
energized source
• Utility controls – site specific controls; i.e. line insulators, line
raising or outage(s)

SECTION 32: SCAFFOLDS

32.1 GENERAL INFORMATION

32.1.1 Scaffolds must be designed, built, inspected and tagged by a
competent person. All uses must conform to the applicable
requirements. Daily inspections must be conducted before use
and documented.
32.1.2 Lean-to scaffolds are prohibited.
32.1.3 Scaffolds must not be used for storing material except if material
is being used while on the scaffold. Place material over cross
members.

32.2 KEY REQUIREMENTS

32.2.1 Contractor must provide a competent person to oversee scaffold
erection, inspection and permitting.
32.2.2 Contractor must ensure that scaffolding design and construction
provides:
• A fall arrest system in place for each worker placed more than
2.1 meters above a lower level;
• Level footing capable of supporting the loaded scaffold without
settling;
• Components that can support at least 4 times the maximum
intended load.
In addition:
 Wire or fiber rope used for scaffold suspension must
be capable of supporting at least six times the intended
load
 All platforms must overlap at least 30 centimeters and
be secured from movement

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 Overhead protection must be provided to Contractors

working on or near scaffolding
 Pole scaffolds must be tied to the building or structure
at intervals of no more than 6 meters.
32.2.3 CONTRACTOR should ensure that all works which higher than 1.8
m, relevant scaffolding is erected and commit to use safety belt
(body harness).
32.2.4 It is a prohibited to erect or dismantle any scaffolds without (PTW)
32.2.5 The planks of the platforms should be strong enough & the width
of the platform not less than 50 cm & the thickness of the plank is
3.8cm as minimum & distance between every plank not exceed 2.0
cm.
32.2.6 CONTRACTOR has to provide competent persons to erect strong
scaffold conformable to the standard specifications. (BS-EN12811).
32.2.7 CONTRACTOR has to provide braces to prevent the swaying of the
scaffolding.
32.2.8 Toe board should be installed on the open side of the platform as a
minimum height 30cm to prevent tools from falling down.
32.2.9 CONTRACTOR has to provide a proper ladder for safe accessing,
made of steel or aluminum & fitted effectively.
32.2.10 the work on the scaffold is not allowing before take the inspection
and approval from HSE Dep.

SECTION 33: ROADSIDE WORK

33.1 GENERAL INFORMATION

33.1.1 Work on or adjacent to existing public roadways must be
performed in accordance with the requirements of applicable
Traffic Control Programs.
33.1.2 AIC must obtain applicable permits.

33.2 KEY REQUIREMENTS

33.2.1 Contractor must develop an approved written plan relating to
vehicular traffic control during roadside work activities. The plan
must include the proper placement of barricades, cones, signs,
flashers and warning signs. The approved plan must be available at
all times.
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33.2.2 Contractors exposed to vehicular traffic must be provided with and

instructed to wear, warning vests that meets safety requirements.
33.2.3 When flaggers are working during sunrise/sunset or night time,
lighted flashers and proper overhead illumination must be utilized
to ensure flaggers/personnel and equipment can be seen by
oncoming traffic.

SECTION 34: ENVIRONMENTAL REQUIREMENTS – GENERAL

34.1 Contractors are required to comply with all applicable
environmental laws, rules and regulations over the specific location
of where work activities are being performed.

34.1 KEY REQUIREMENTS

34.1.1 Contractor must review and comply with all applicable
environmental permits and conditions, laws, regulations and
Company requirements prior to the start and during work.
If the Contractor obtained environmental permits, the Contractor
will provide AIC with copies.
34.1.2 Contractor must participate in and comply with all applicable
project-specific environmental training prior to commencing work.
34.1.3 For projects on which AIC has designated an Environmental
Inspector, the Contractor shall recognize that the Environmental
Inspector has the authority to stop activities that violate
environmental conditions.
34.1.4 Contractor shall use only approved access roads and stay within
approved and designated working, staging, temporary use, and
parking area boundaries. The Contractor will stay out of exclusion
zones.
34.1.5 Contractor must handle, treat, characterize and dispose of all
waste in accordance with all applicable regulations and any specific
contract requirements, such as Company approval of the disposal
site
Waste materials must be secured while on the worksite. All containers
will be properly labeled for content.
34.1.6 Contractor shall maintain a clean and safe worksite. Trash and
debris will be collected at the end of each day.

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34.1.7 Contractor shall maintain equipment to prevent leaks. The

Contractor shall take appropriate measures to contain potential leaks
and repair leaks promptly.
34.1.8 Contractor shall perform refueling and equipment maintenance
activities only in approved areas. Routine or planned equipment
maintenance is not allowed onsite. Before performing refueling and
maintenance, install appropriate containment to collect potential
spills; this includes absorbent pads, plastic sheeting, and/or mats
beneath the equipment.
34.1.10 Contractor must perform work in a manner that prevents effects
of soil erosion and sedimentation in compliance with applicable laws,
regulations, permits, and Company requirements.

SECTION 35: ENVIRONMENTAL – WASTE AND HAZARDOUS WASTE

MANAGEMENT

35.1 GENERAL INFORMATION

35.1.1 Contractor is responsible for the safe use and disposal of chemicals
and hazardous materials brought onto Company property in
compliance with applicable laws and regulations, and for complying
with the applicable requirements for generation of hazardous waste.
35.1.2 Contractors that generate hazardous waste must comply with all
regulations. No hazardous waste may be disposed in Company waste
containers. If there are questions, consult Company Representative.
35.1.3 Contractor is responsible for disposing of waste generated during
and by project activities

35.2 KEY REQUIREMENTS

35.2.1 Waste containers must be clearly labeled as to their contents.
35.2.2 Hazardous waste must not be stored for longer than 90 days.

SECTION 36: ENVIRONMENTAL – SPILL PREVENTION AND CONTROL

36.1 GENERAL INFORMATION

36.1.1 Contractors must minimize the risk of spills or releases to the
environment by implementing appropriate protective procedures
such as secondary containment, double containment, employee

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training, overflow protection, and other measures as part of

activities involving the use, storage, or handling of petroleum
products or hazardous materials on Company property.

36.2 KEY REQUIREMENTS

36.2.1 Containers of hazardous materials and petroleum products should
be stored in a manner that prevents releases to the environment.
This requires selecting locations and methods to minimize exposure
to rainfall, surface water, and the ground. Enclosures, shelters, and
secondary containment should be used where appropriate.
Containment pans should be placed under equipment where there is
the potential for a leak or discharge.

SECTION 37: CONTRACTOR CERTIFICATION

I hereby certify that I have read and understand the AIC Contractor Safety
Manual and will apply them in my job duties.

Signature

Date

Name of Contractor

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CONTRACTOR HSE PREQUALIFICATION

Company Name:……………………….……… Project Name………….……………Date…………..
Dear Contractor, please complete this HSE questionnaire and attach it with your documents in the same
file. After signing and stamping. Thank you

General guidelines for preparation of this questionnaire

 This questionnaire covers the information required to assess the extent to which
HSE and its management are organized by the contractor.
 The contractor should cover all (including support) activities
 The questionnaire should be completed by contractor management.
 Complete answers substantiated by supporting documentation as far as is
practicable are required. Responses and any supporting documentation must
relate specifically to the policy and organizational arrangements of the company
that would be the signatory of any contract.
Questionnaire items Responses

Section 1: Leadership and Commitment

(i) Commitment to HSE a) Are managers personally involved in HSE

through leadership management?
b) Is there evidence of commitment at all
levels of the organisation?
c) Is there a positive culture towards HSE
matters?
Section 2: Policy and Strategic Objectives

(i) HSE policy documents a) Does your company have an HSE policy
document?
If the answer is YES please attach a copy.

b) Who has overall and final responsibility for

HSE in your organisation?
c) Who is the most person in the organisation
responsible for this policy being carried out
at the premises and on site where his
employees are working?
Provide name, title and experience.
Section 3: Organization, Resources and Competence

(i) Organisation - a) How is management involved in HSE

commitment and activities, objective-setting and monitoring?
communication
b) How is your company structured to manage
and communicate HSE effectively?
c) What provision does your company make for
HSE communication meetings?

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(ii) Competence and Have the managers and supervisors at all

Training of managers/ levels who will plan, monitor and carry out the
supervisors / HSE work received formal HSE training in their
advisers responsibilities with respect to conducting
work to HSE requirements?
If YES please give details. Where the training
is given in-house please describe the content
and duration of courses.
(iii) Competence and a) What arrangements does your company
General HSE training have to ensure new employees have
knowledge of basic industrial HSE, and to
keep this knowledge up to date?
b) What arrangements does your company
have to ensure new employees also have
knowledge of your HSE policies and
practices?
c) What arrangements does your company
have to ensure existing staff HSE
knowledge is up to date?
(If training is provided in-house please give
details of content.)
(v) HSE qualified staff - Does your company employ any staffs who
additional training possess HSE qualifications that aim to
provide training in more than the basic
requirements?
(vi) Assessment of a) How do you assess:
suitability of - HSE competence
subcontractors/ other
companies - HSE record of the subcontractors and
companies with whom you place
contracts?
b) Where do you spell out the standards you
require to be met?
How do you ensure these are met and
verified?
Section 4: Risk evaluation and Management

(i) Hazards and effects What techniques are used within your company
assessment for the identification, assessment, control and
recovery of hazards and effects?

(ii) Exposure of the Do you have in place any systems to monitor the
workforce exposure of your workforce to chemical or
physical agents?

(iii) Handling of How is your workforce advised on the properties

chemicals of chemicals encountered in the course of their
work?
(iv) Personal protective What arrangements does your company have for
equipment provision and upkeep of protective clothing, both
standard issue, and that required for specialised

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activities?
Section 5: Planning, Standards and Procedures

(i) HSE or operations a) Do you have a company HSE manual (or

manuals Operations Manual with relevant sections on
HSE) which describes in detail your company
approved HSE working practices relating to
your work activities?
If the answer is YES please attach a copy of
supporting documentation.
b) How do you ensure that the working practices
and procedures used by your employees on-
site are consistently in accordance with your
HSE policy objectives and arrangements?

(ii) Equipment control How do you ensure that plant and equipment
and maintenance used within your premises, on-site, or at other
locations by your employees are correctly
registered, controlled and maintained in a safe
working condition?
a) Are you available to provide your employees
(iii) Personal protective all proper personal protective equipment
equipment needed for this project?
b) Do you maintain a stock of PPE?

(iv) Standards a) Where do you spell out the standards you

require to be met?
b) How do you ensure these are met and
verified?
(v) Road Safety What arrangements does your company have for
Management combating road and vehicle incidents?

Section 6: Implementation and Monitoring

(i) Management and a) What arrangements does your company have

performance for supervision and monitoring of
monitoring of work performance?
activities
b) What type of performance criteria are used in
your company; give examples
c) What arrangements does your company have
for passing on any results and findings of this
supervision and monitoring to your:
- Base management
- Site employees?

(ii) HSE performance Has your company received any award for HSE
achievement awards performance achievement?

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(ii) incidents /Accident Has your company suffered any statutory

incidents in the last three years (safety,
occupational health and environmental)?
(Answers with details including dates, most
frequent types, causes and follow-up preventative
measures taken.)

(iii) Improvement Has your company suffered any improvement

requirement and requirement or prohibition notices by the relevant
prohibition notices national body, regulatory body for HSE or other
enforcing authority or been prosecuted under any
HSE legislation in the last three years?
(If your answer is YES please give details.)

(iv) HSE performance a) Have you maintained records of your incidents

records and HSE performance for the last five years?
(If YES, please give following details for each
year, number of Non Lost Time Injuries,
number of Lost Time Injuries, number and type
of injuries, total hours worked by workforce for
each corresponding year, Frequency Rates,
your company definition of a Lost Time
incident).

b) How is health performance recorded?

d) How often is HSE performance reviewed? By

whom?

(v) Incident investigation a) Who conducts incident investigations?

and reporting
b) How are the findings following an investigation,
or a relevant incident occurring elsewhere,
communicated to your employees?
c) Are near misses reported?
Section 7: Audit and Review

(i) Auditing a) Do you have a written policy on HSE auditing

and how does this policy specify the standards
for auditing (including unsafe act auditing)?

b) Do your company HSE Plans include

schedules for auditing and what range of
auditing is covered?

c) How is the effectiveness of auditing verified

and how does management report and follow
up audits?

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CONTRACTOR ORIENTATION CHECKLIST

Name Job Title

Iqama
Number Date

Items Covered Status Items Covered Status

Clinic and medical system Safety Permit System
Location of Clinic Fire Prevention
Types of hazards How to Report a fire
Accident and Incident Reporting Emergency alarm signals
Safety Program Location and use of fire Equipment
Safety Teams exits, entries and security
Personal Protective Equipment Traffic in the Plant
Clothing policy Equipment lock-out procedures
Food and beverages policy Emergency teams
Hazard Identification and Reporting Objectives of the OHSAS program.
Entry - confined spaces
Items Covered Status
Known hazards at the work site Items Covered Status
Safety Rules for the work site Work procedures
Fire prevention rules Safety tools and equipment
Smoking areas and policy Safe working practice
Reporting Accidents and Incidents location and use of Fire extinguishers
location and use of First Aid equipment Emergency showers location and use
Personal hygiene and cleanliness House keeping &5S
Using personal protection
Communications systems
Procedures documents

HSE Department Line Supervisor Contractor

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AFIA International Company

ACCIDENT/INCIDENT SAFETY REPORT

Report To Be Sent To Safety Dept. Within 24 Hrs. Of Accident

Type of Accident

/Incident: -Near Miss/Minor/First Aid/Lost Time Injury/Others

01 Name of Injured
Date of Accident Time Age Emp. #

02
Location Equipment Involved Section

03 Permit for operation

Nature of Job at the Time of Injury
Yes / No / N/A.

04
Contractor Responsible for job at the Time of Accident -
05
Type of Accident: Slips/Trips/Hitting/Struck By/Caught Between/Struck Into/Cutting/Others [specify]
06
Description of Accident

07
Cause: Human Error/Mechanical/Electrical/Structural/Environmental ( )/PPE/Others [specify]

----------------------- ---------------------

Section Supervisor Section Manager

08 Injured or Affected Part(s) of Body

Eyes/ Head/ Back/ Hand(s)/ Leg(s)/ Foot/ Shoulder/ Finger(s)/ Others [specify] -----
-----------------------------------------------------------------------
--------------

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09
Recommendations to Prevent Reoccurrence

10
Witnesses

Name: --------------------- Name: ----------------------

Emp. #: ------ Emp. #:-----

11
Did the Emp.Return to Work Yes / No
12
For Safety Dept.’s Use
Corrective action taken and further recommendations to prevent reoccurrence:

Safety Department -------

-------

Note: Clinic Report attached.

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JOB SAFETY ANALYSIS

NO. squence of basic steps for task potential Hazards who meight be harmed Control measures Action responsible

Department JSA Team Leader Area Manager Responsiable Manager Health and Safety

Name

DATE

Signature

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