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    Appendix 44 - Instructions - LR

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    pdmu regionix
    The document provides instructions for completing a Liquidation Report (LR) to liquidate cash advances for travel expenses by employees. [1] The LR must be prepared by fund cluster and include information like the period covered, entity name, expenses incurred, cash advance amount, refund amount if any, and reimbursement amount owed. [2] It must be certified by the employee who received the cash advance, their supervisor, and the accounting head. [3] The LR is used to record liquidations in the General Journal and any refunds in the Cash Receipts Journal, with reimbursements covered by another Disbursement Voucher.

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    Appendix 44 - Instructions - LR

    Uploaded by

    pdmu regionix
    518 views1 page
    The document provides instructions for completing a Liquidation Report (LR) to liquidate cash advances for travel expenses by employees. [1] The LR must be prepared by fund cluster and include information like the period covered, entity name, expenses incurred, cash advance amount, refund amount if any, and reimbursement amount owed. [2] It must be certified by the employee who received the cash advance, their supervisor, and the accounting head. [3] The LR is used to record liquidations in the General Journal and any refunds in the Cash Receipts Journal, with reimbursements covered by another Disbursement Voucher.

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    The document provides instructions for completing a Liquidation Report (LR) to liquidate cash advances for travel expenses by employees. [1] The LR must be prepared by fund cluster and include information like the period covered, entity name, expenses incurred, cash advance amount, refund amount if any, and reimbursement amount owed. [2] It must be certified by the employee who received the cash advance, their supervisor, and the accounting head. [3] The LR is used to record liquidations in the General Journal and any refunds in the Cash Receipts Journal, with reimbursements covered by another Disbursement Voucher.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    518 views1 page

    Appendix 44 - Instructions - LR

    Uploaded by

    pdmu regionix
    The document provides instructions for completing a Liquidation Report (LR) to liquidate cash advances for travel expenses by employees. [1] The LR must be prepared by fund cluster and include information like the period covered, entity name, expenses incurred, cash advance amount, refund amount if any, and reimbursement amount owed. [2] It must be certified by the employee who received the cash advance, their supervisor, and the accounting head. [3] The LR is used to record liquidations in the General Journal and any refunds in the Cash Receipts Journal, with reimbursements covered by another Disbursement Voucher.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
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    of 1

    LIQUIDATION REPORT

    (LR)

    INSTRUCTIONS

    A. The LR shall be used to liquidate cash advances for travel and related expenses by the
    employees/officers concerned of the agency/entity. It shall be supported by the required
    supporting documents. This shall be prepared by fund cluster.

    B. It shall be accomplished as follows:

    1. Period Covered –the period covered by the report from the date of the grant of cash advance
    up to the date of liquidation
    2. Entity Name – name of the agency/entity
    3. Fund Cluster –the fund cluster name/code in accordance with the UACS
    4. Serial No./Date –number assigned to the LR by the Accounting Division/Unit and the date of
    the preparation of the report
    5. Responsibility Center Code – code assigned to each cost/responsibility center
    6. Particulars – brief description of expenses incurred or deviation from original itinerary of
    travel
    7. Amount – amount of expenses covered by the report
    8. Total amount spent – actual amount spent
    9. Amount of Cash Advance per DV No. – amount of cash advance as indicated in the DV on
    the grant of cash advance; the DV number and date should be specified
    10. Amount Refunded per OR No.– amount refunded representing excess of the cash advance
    received over actual expenses incurred; the OR number and date should be specified
    11. Amount to be Reimbursed – amount due to the payee/claimant representing the difference
    between cash advance received and actual expenses incurred
    12. Box A Certified: Correctness of the above data – name and signature of the
    employee/officer who was granted the cash advance and the date it was signed.
    13. Box B Certified: Purpose of travel/cash advance duly accomplished– name and signature
    of immediate supervisor of the official/employee who incurred the expenses and the date it
    was signed
    14. Box C Certified: Supporting documents complete and proper –name and signature of the
    Head of the Accounting Division/Unit and the date it was signed; the number of the JEV
    used as basis in recording the liquidation in the GJ should be indicated

    C. The amount spent per LR shall be taken up in the JEV, the refund shall be recorded in the CRJ,
    and the amount to be reimbursed shall be covered by another DV.

    D. It shall be prepared in two copies and shall be distributed as follows:

    Original- COA Auditor, through the Accounting Division/Unit, together with the supporting
    documents
    Copy 2 - Accounting Division/Unit, to be attached to the JEV
    Copy 3 -Officer/Employee's File

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