How to Write a CV

Career Planning Service

Guides Service de planification de carrière

 Copyright © 2018 McGill Career Planning Service

HOW TO WRITE A CV
We see a lot of CVs at CaPS. Every year we read and review literally thousands of them, for job, intern-
ship, grad school and funding applications. They are from students of all levels representing each of
the faculties and schools at McGill. While there is definitely room for individual variation, some things
clearly work better than others. Use the information, tips and samples in this guide to start writing
and organizing your CV, then come to a CaPS CV drop-in or make an appointment for an individual
consultation to ensure that your applications are as professional and customized as they can be!

GETTING STARTED
What’s the point of a CV?

A CV provides a potential employer with a quick summary/overview of your experience, background and
skills to help them decide if you are a good candidate to invite for an interview. CVs are also often
required as part of graduate/professional school applications.

General guidelines

1. Writing a CV is an art, not a science. The goal is not to force your content into a particular template, but
rather to find a format and style that highlights your experience and strengths. The order and emphasis
of your sections should also reflect the level of priority of your reader.
2. Put yourself in the shoes of your reader. Can they easily find the information they are looking for? Is it
clear why you would be a good fit for the job?
3. Use concrete examples when describing your experience. What did you do/accomplish?
4. Your CV needs to be consistent and clear in terms of its style and format, professional in its content
and overall presentation, and as much as possible, specifically targeted to the position/company/field
you are applying to.
5. Do your research! For your applications to be effective, you need to demonstrate knowledge of the em-
ployer and what they are looking for. Be intentional and informed, not generic!
6. Length: In Canada, outside of academia, your CV can be up to two pages. There are a few exceptions, in-
cluding the management/business sector, which tends to prefer one page. Ask at CaPS if you are unsure
about norms for your particular field/geographic area.

The “Master CV” - Your first draft

To make customizing your CV for each application easier, we recommend compiling a “master CV” that
includes everything. This document will likely be several pages long, but since it’s just for you, that’s OK. The
idea is to have a comprehensive record of your activities, experiences and accomplishments that you can
draw on for future applications. Use the Common CV Components list on the next page to get started.

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 Copyright © 2018 McGill Career Planning Service

COMMON CV COMPONENTS
These are the basic components of a CV for a current undergraduate student or recent graduate. While your
Contact Information always comes first, the other sections can and should be presented in whichever order
is most relevant to the position for which you are applying.

Contact Information Experience

• Include your full name, phone number and a There are many ways to organize this informa-
professional email in an attractive header tion. Early on, general section headings such
• While a mailing address is conventionally in- as “Volunteer Experience” work well. However,
once you have more experience and want to
cluded, use your best judgement depending
on your situation highlight patterns you have identified, try to

• Include your website and/or edited LinkedIn strategically use headers for your experience
section(s) in order to incorporate key skills from
URL if relevant the job description.
• In North America, personal information such
as age, height and citizenship is not included General options include:

Languages Work Experience

Volunteer Experience
• If you speak more than one language, list Extracurricular Experience
Career-Related Experience
these in order of relevance to the workplace
• Indicate your level of proficiency (i.e. basic, Additional Experience

intermediate, fluent) Sample targeted headings:

Computer/Technical/Laboratory Skills Tutoring Experience

Sales and Customer Service Experience
• List the specific programs/software or lab Outreach and Marketing Experience
techniques you are familiar with Writing and Editing Experience
Research Experience
Leadership Experience
Education
Performance Experience
• List all degrees you hold or are working on, Administrative Experience
most recent first
• Include any specializations (major, minor), Certifications/Affiliations/Memberships/
thesis or honours work Additional Training
• You can include scholarships and awards as
details here, or in a separate “Awards” section • List any additional certifications or active
memberships you hold, along with the dates
Awards and Scholarships
Interests & Activities
• List titles, reason for the award (if not clear • Make sure this section is organized and rela-
from the title), dates and monetary values (if
tively detailed/specific
significant)

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 Copyright © 2018 McGill Career Planning Service

LANGUAGE, STYLE & FORMAT

Format

Use a simple, clear format such as the example below:

What (your degree or job title) date-date

Where (school or company and location)
• Details (if relevant)

General guidelines Describing your experience

• Use formatting techniques such as in- • Aim for a factual, confident and profes-
denting, uppercase, and bold consistent- sional tone; avoid embellishment
ly throughout to increase readability • Use active, skills-based language*
• Use bullet points for your details; long and specific examples to highlight your
dense paragraphs are hard to read quick- accomplishments
ly and CVs are usually skimmed in a few
seconds, not read word-for-word
• Start each bullet with an action verb
instead of using pronouns (i.e. I, we)
• List education and experience in reverse • Pay attention to verb tenses: if you
chronological order (most recent first) are no longer working somewhere, the
• Simple, straightforward layouts tend to verbs should be in past tense, for a cur-
work best; avoid tables, boxes, templates rent activity, use the present tense
• Choose a standard, professional font and • Add a descriptor for clarity if your title
ensure the size is legible when printed was “Volunteer” or “Intern”, (i.e. Volunteer
• Ensure your email address, voicemail Peer Tutor, Administrative Intern)
message and any URLs are professional
in tone * see the list of Action Verbs at the end of
• PROOFREAD your CV carefully for typos, this guide
spelling mistakes and poor grammar

TARGETING YOUR CV
Keep the following tips in mind to ensure your CV is specifically tailored for each application:

• Read the job description carefully and research the organization to identify the key skills needed
• Use targeted headings (see examples on page 3) which speak to the main requirements of the position
• Include additional descriptive bullet points for relevant past experiences
• Consider the order of your sections to make sure the most important experiences appear early on
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 Copyright © 2018 McGill Career Planning Service

SAMPLE: ONE PAGE CV

Jane Student
243 Maple Street, Vancouver, BC, V2G 3B4
[email protected] 514-111-9999

Education
Bachelor of Arts: Sociology Major 2017 - Present
McGill University, Montréal, QC
• James McGill Entrance Scholarship ($10,000) 2017

Work Experience
Peer Educator 2017 - Present
McGill Career Planning Service (CaPS), Montréal, QC
• Meet with students to review and offer feedback on their CVs
• Organize classroom presentations to promote CaPS activities and services
• To date, peer outreach activites have resulted in a 10% increase in drop-in appointments

VP Communications 2014 - 2017

High School Student Society, Montréal, QC
• Managed all communications including monthly newsletter, social media and website

Volunteer and Extra-Curricular Experience

Crew Member 2014 - 2016
Midnight Kitchen, Montreal, QC
• Worked in a team of 8

Camp Counsellor Summer 2016

ABC Daycamp, Vancouver, BC
• Supervised and interacted with a group of 16 children aged 6 to 10 years
• Developed weekly activities and agendas for campers
• Created and led local outings to attractions such as Science World
• Prepared and administered work schedule for all counsellors

Groundskeeper Summers 2012 - 2014

Jagre Ridge Golf Course, Vernon, BC
• Groomed golf course each morning for clients
• Collaborated with a team of 12

Certifications and Skills

• CPR/First Aid Certified exp 2020)
• Microsoft Office Suite: Word, Excel, PowerPoint, and Adobe Photoshop

Activities and Interests

Music: Over 10 years of experience as an active amateur musician in orchestras and bands
Achieved Grade 8 RCM standing in both trumpet and piano
Sports: Avid runner, cyclist and skier; annual participant in the Terry Fox Run

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 Copyright © 2018 McGill Career Planning Service

SAMPLE: TWO PAGE CV

Jean-François Student
4509 Faure, Montréal, QC H3B 2Y9
[email protected]; 514-330-1123
Languages
English and French
Education
Bachelor of Science, Honours Anatomy and Cell Biology 2016 - 201ϵ
McGill University, Montréal, QC
• Minors in Anthropology and Social Studies of Medicine
• Dean’s Honour List

Diploma of College Studies, Health Sciences 2014 - 2016

Cégep de Trois-Rivières, Trois-Rivières, QC

Research Experience
Clinical Research Coordinator 2017 - Present
Bone and Mineral Unit, Royal Victoria Hospital, Montréal, QC
• Coordinate two research projects investigating treatments for osteoporosis
• Liaise between patients, investigators, hospital staff, and sponsoring companies
• Design and provide information and resources for patients diagnosed with osteoporosis
• Successfully recruited hundreds of study participants using innovative advertising

Undergraduate Research Assistant 2016 - 2017

Professor McGill Lab, McGill University, Montréal, QC
• Welcomed and registered participants and explained study
• Completed data entry, administrative tasks and lab maintenance

Additional Experience
Companion
Montréal General Hospital, Montréal, QC 2016 - Present
Centre Hospitalier St-Therese, Shawinigan, QC 2013 - 2015
• Visit patients in the dialysis unit to provide conversation, and support

Volunteer Service Participant 2014 - 2015

Katimavik Youth Leadership Program, Hearst, ON, Prince Rupert, BC & Moncton, NB
• Lived with a group of 15 young people in three small Canadian communities for one year
• Volunteered as an Activities Coordinator in a seniors’ residence, as a Tree Planter in a deforested area
and as a Mentor in a community centre for at-risk youth

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 Copyright © 2018 McGill Career Planning Service

Server (part-time) 201ϱ

Bar le Barouf, Montréal, QC
• Train new staff on service and cash
• Awarded most efficient worker three months in a row
• Nominated point person to deal with crisis situations

Sport Camp Counsellor Summers 2015, 2016

McGill Sports Camp, Montréal, QC
• Supervised a group of 10 children between the ages of 8-10
• Created and ran multiple activities related to various sports
• Encouraged and motivated children to participate and succeed in activities
• Updated parents on daily activities and events

Extra-Curricular Activities
McGill International Student Buddy 2017 - Present
International Student Services, McGill University, Montréal, QC
• Communicate with new McGill students from abroad prior to their arrival;
advise and assist them during their entire first year

Orientation Leader Aug 2017

McGill University, Montréal, QC
• Led a group of 20 new McGill students through orientation activities

Judo instructor 2013 - 2017

Centre de Judo Shawinigan, Shawinigan, QC
• Coached children between the ages of 5-15
• Judged judo competitions for the 5-8 year old category
• Created an information sheet for all participants about schedules and equipment they will need

Activities and Interests

Sports:
• Varsity soccer, McGill University (2016-Present)
• Judo – black belt. Won national championship

Music:
• Piano – classical & jazz

Travel:
• France, England, Spain, Portugal and Australia

How to Write a CV 7
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SAMPLE: ONE PAGE CV

Fatima Student
3600 McTavish, Montréal, QC, H3A 0G3, [email protected]; 514-398-3334

EDUCATION

Bachelor of Arts and Science, Economics and Mathematics 2014 - 2017

McGill University, Montréal, Canada
• Minor in History
• Exchange term at University of Edinburgh (Winter 2015)

International Baccalaureate Diploma 2014

XYZ International School, Beirut, Lebanon

CAREER-RELATED EXPERIENCE

Research and Event Planning Intern Summer 2016

United Nations, New York, USA
• Researched the advantages of micro financing for female farmers in West Africa
• Assisted with planning for annual agriculture conference
• Translated English conference documents to French and Arabic

VP Finance 2015 - 2016

McGill Arab Students’ Association, Montréal, Canada
• Managed the annual budget for one of McGill’s largest student associations

Assistant Analyst Intern Summer 2015

ABC Bank, Hong Kong, China
• Translated English financial documents to French and Arabic
• Documented trade transactions and entered data into Excel

Receptionist 2012 - 2014

SFT Shipping, Beirut, Lebanon
• Answered client inquiries on the phone and in person in a trilingual environment
• Updated client accounts and entered import and export data

SKILLS AND INTERESTS

Languages: English, French and Arabic: Fluent, Hebrew: Intermediate, Mandarin: Basic
Software: PowerPoint, Excel and Word
Interests: Reading (Politics, Technology), Painting and Genealogy
Sports: Basketball (Team Captain in high school, intramurals at McGill), Ultimate Frisbee and Golf
World Travel: Australia, Germany, France, UK, Israel, Jordan, Egypt, USA and Canada

REFERENCES AVAILABLE UPON REQUEST

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ACTION VERBS
On the following two pages you will find a list of action verbs organized by skill area.
Use these ideas to describe your past experiences and skills in your CV and Cover Letter.
Make sure to check out all of the categories as many verbs apply to multiple skills!

ANALYSIS COMMUNICATION
Accounted Critiqued Measured Scrutinized Addressed Counselled Interpreted Referred

Analyzed Deciphered Observed Studied Advocated Demonstrated Lectured Reported

Ascertained Deliberated Prioritized Synthesized Authored Discussed Listened Responded

Assessed Determined Programmed Tested Called Drafted Lobbied Spoke

Compared Estimated Projected Validated Clarified Edited Marketed Summarized

Computed Evaluated Questioned Verified Coached Educated Persuaded Taught

Conceptualized Examined Rated Communicated Elicited Presented Transcribed

Concluded Formulated Recommended Contacted Explained Promoted Translated

Confirmed Justified Researched Convinced Familiarized Publicized Tutored

Corresponded Informed Queried Wrote

CREATIVITY INITIATIVE
Adapted Created Improvised Played Accelerated Created Improvised Played

Authored Designed Innovated Revised Accomplished Coordinated Initiated Revamped

Brainstormed Developed Invented Shaped Achieved Established Instituted Reviewed

Built Engineered Made Visualized Acted Founded Introduced Revitalized

Composed Envisioned Manufactured Advanced Generated Launched Solicited

Constructed Illustrated Produced Applied Handled Proposed Spearheaded

Attended Implemented Rejuvenated Utilized

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 Copyright © 2018 McGill Career Planning Service

ACTION VERBS

LEADERSHIP PROBLEM SOLVING

Administered Delegated Headed Officiated Aided Fulfilled Reduced Solved

Advised Directed Hired Oversaw Alleviated Generated Refined Streamlined

Allocated Empowered Influenced Piloted Ameliorated Identified Reformed Strengthened

Anticipated Enabled Instructed Recruited Augmented Improved Remedied Supplemented

Appointed Encouraged Interviewed Sanctioned Customized Increased Remodeled Transformed

Approved Endorsed Led Selected Expanded Polished Repaired Troubleshot

Assigned Enforced Maintained Sponsored Extended Reconciled Restored Updated

Authorized Financed Managed Supervised Finalized Rectified Saved Upgraded

Chaired Fostered Monitored Trained

Decided Guided Motivated Unified

TEAMWORK ... AND MORE!

Accommodated Contributed Integrated Related Activated Excelled Licensed Shipped

Assisted Cooperated Mediated Respected Added Executed Navigated Sought

Balanced Facilitated Negotiated Shared Appraised Experimented Operated Staffed

Collaborated Harmonized Participated Approximated Familiarized Performed Submitted

Consulted Helped Partnered Audited Guaranteed Prepared Surveyed

Displayed Involved Realized Tailored

Dissected Issued Served

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 HELPING STUDENTS PLAN FOR THE FUTURE

CaPS Website myFuture

For services, information and resources to guide you For jobs, internships, workshops, events and .
through your next steps. caps.myfuture.mcgill.ca
www.mcgill.ca/caps

McGill Career Planning Service (Downtown) McGill Career Planning Service (Macdonald)
William & Mary Brown Student Services Building Centennial Centre
3600 McTavish, Suite 2200 21,111 Lakeshore Road
Montreal, QC H3A 0G3 Ste-Anne-de-Bellevue, QC H9x 3V9
514-398-3304 5143987582

Concept : Jan Bottomer

Copyright © 2018 McGill Career Planning Service Content: Jesse McClintok