DEPARTMENT

REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

PROJECT PROPOSAL

I. PROJECT: HIRING OF CONTRACT OF SERVICE TECHNICAL

CONSULTANT, TECHNICAL SUPPORT STAFF II AND
LCMS ENCODER IN THE PROVINCE OF CAPIZ

II. PERIOD: JULY TO DECEMBER, 2018 (6 Months)

III. SECTOR/OFFICE: DEPARTMENT OF AGRARIAN REFORM

ADJUDICATION BOARD (PARAD-CAPIZ)

IV. PROPONENT: ATTY. SALVACION TAN VENUS

V. PROJECT BRIEF: ATTAINMENT OF THE TARGETTED

ACCOMPLISHMENT IN THE AGRARIAN
JUSTICE DELIVERY PROGRAM OFTHE DAR
VI. DATE:

BACKGROUND:

To provide an effective support measure for the speedy resolution of

agrarian cases and to assist in the reduction of current backlogs of cases
pending before the Department. The DARAB office in Capiz will not only focus
on the attainment of their physical targets, which they had consistently
accomplished, but prioritize the speedy disposition of cases, especially those
involving the settlement of disputes through intensive conduct of
mediation/conciliation, and immediate execution of writs and processes for the
full implementation of final orders, resolutions and decisions. However, the
department has a minimal personnel complement, but tasks to accomplish a
very high physical target for CY 2018. Thus, it is necessary that the personnel
complement of DARAB Office in Capiz be augmented through the engagement
of COS. Moreover, it must be noted that the COS had significantly contributed in
the high accomplishment of the Office for CY 2017.
In all, for CY 2018, the DARAB Office in Capiz needs to engage the services
of Technical Consultant, two (2) Technical Support Staff II to fill up and
assist/help the demands of research works and drafting of orders, resolutions
and decisions; preparation and service of processes and LCMS Encoder for
encoding of accomplishments into the LCMS and preparation of reports.

The Technical Consultant aside from their primary task in the PARAD Office,
will also augment in assisting and helping in resolving cases to improve case
load reduction rate and reduce number of cases with an ageing period of one
year or more.They are expected to assist the Technical Support Staff II through

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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

assigning cases as instructed by the PARAD. They are also tasked to initially
evaluate cases ripe for resolution, initially edit draft Decisions and Resolutions,
and coordinate the accomplishments. Work progress, issues, and concerns shall
be reported to PARAD by the Legal Consultants.
The Technical Support Staff II are needed for the efficient reviews and
confirm data gathered for cases handled, assist in the implementation of DARAB
policies on agrarian cases, disputes and controversies; provide liaison with
LTSP , Legal, STOD on some administrative concerns and facilitate/assist/help
in the research of relevant laws, rules and regulations and allied issuances on
the matter needed for the drafting of resolutions and drafting of orders,
certificates of finality and keep records on relevant jurisprudence.
On the other hand, the LCMS Encoder is needed to ensure that actual
physical accomplishments will be encoded and entered into the LCMS.
Moreover, they will be utilized in the preparation of reports comes
assessments and whenever reports are needed; and, in the reception of
pleadings and documents and their entry in the logbooks.
OBJECTIVES:

The project aims for the the speedy resolution of cases pending before the
Board (DARAB) and submit draft Decisions/Resolutions of cases by the end of
December 2018.

The following table shows the quarterly output expected to be accomplished

based on the annual target for Calendar year 2018.
ACCOMPLISHMEN
TOTAL TARGET

REMAINING
TARGETS

KEY
PERFORMAN
Q1 Q2 Q3 Q4 Output
T

CE
INDICATOR

Technical
Consultant –30
cases studied and
achieved with
deliberate effort;
30 decisions and
final orders drafted;
30 case laws
researched and
No. of cases reviewed.
529 106 185 185 53 239 290
resolved Technical Support
Staff II
–50 copies of
decisions and final
orders mailed with
other legal
documents;
50 cases newly
received;
50 summons and

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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

notice of hearing
issued;
50 certificate of
finality drafted.

LCMS Encoder –145

cases action
encoded;
145 “Incoming
documents received”
case actions
encoded.
Technical
Consultant –29
cases have
accomplished in
terms of synopsis
preparation and
PARAD discussion;
29 cases assisted
during Preliminary
Conference;
No. of ADR- 29 cases duly
Conference 413 83 145 145 41 199 214 authenticated;
conducted 29 copies of notice
served.
Technical Support
Staff II
–98 cases attended
for Mediation and
cases attended for
Arbitration.
LCMS Encoder –214
“Conduct ADR” case
actions encoded.
Technical
Consultant –25
cases and Motion for
Reconsiderations
studied and achieved
with deliberate effort;
25 final orders and
Motion for
reconsiderations
drafted;
No. of Post 25 case proceedings
Judgement researched and
others/resoluti 142 28 50 50 14 232 159 reviewed;
ons issued 25 copies of Motion
promulgated for Reconsideration
mailed.
Technical Support
Staff II
– 30 Notice of appeal
drafted;
29 petition for relief
drafted.
LCMS Encoder
– 80 “Receives
Motion for Execution”
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

case actions
encoded; 79 “Issues
Writ of Execution”
case actions
encoded.
Technical
Consultant –5
Motion for execution
studied; 5 Motion for
execution drafted; 5
Writs of execution
drafted; 5 copies of
Motion and Writ of
Execution served.
No. of
resolution/deci
Technical Support
sion/orders 385 78 137 137 33 116 26
Staff II
executed/imple
–3 orders drafted;
mented
3 indorsements
drafted.
LCMS Encoder.
–13 Administration of
oath encoded; 13
“Renders
Interlocutory Order”
case actions
encoded.
Technical
Consultant –11
Cancellation folders
arranged and
conducted liaison
Cancellation of services involving
CLOA (with Agrarian Law
final 5 26 26 - - 26 21 Implementation.
judgement on Technical Support
ALI case) Staff II
– 10 Cancellation
folders classified.
LCMS Encoder
–21 Cancellation
case encoded
Technical
Consultant - 20
Cancellation folders
updated and helped
the coordination of
liaison services with
Cancellation of
DAR Secretary.
CLOA (with
Technical Support
findings and
Staff II
recommendati 75 35 35 - - 35 40
–20 Cancellation
ons to the
folders categorized
DAR
between each other.
Secretary)
LCMS Encoder
– 40 Cancellation
case with findings
and
recommendations
encoded.
Cancellation 84 - - - - - 84 Technical
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

(Case Folders Consultant – 42

processed and Cancellation folders
prepared for assisted in taking
transferred to action.
PARPO)
Technical Support
Staff II
– 42 Cancellation
folders delegated to
PARPO.
LCMS Encoder
– 84 Cancellation
case for transfer
encoded.
Technical
Consultant – 35
Prepared, drafted
and secured the
Preparation of Table of Contents
Table of Technical Support
Contents, 84 15 15 - - 15 69 Staff II
Transfer to – 34 Table of
PARPO Contents conveyed
to PARPO.
LCMS Encoder
– 69 Table of
Contents encoded.
Technical
Consultant – 10
Notice researched;
10 Notice studied.
Posting of Technical Support
80 16 28 28 8 40 40
notice Staff II
– 10 Notice drafted;
10 Notice printed.
LCMS Encoder
–40 Notice encoded.
Technical
Consultant -
6 Assisted in LAD
Phasing
Technical Support
LAD related Staff II
18 4 6 6 2 6 12
Activities – 6 Monitored LAD
related cases and
activities.
LCMS Encoder
– 12 LAD cases
encoded.
Technical
Consultant-
5 Writs of Installation
disseminated.
Technical Support
Implementatio
Staff II
n of Writ of 14 3 5 5 1 5 9
– 4 Writs of
Installation
Installation
disseminated.
LCMS Encoder
– 9 Writs of
Installation encoded.
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

* The output of every COS is computed based on their absorptive capacity.

* In the case of Cancellation tabulation there are no data as folders are under the process of transfer from
office of the PARAD to the office of PARPO under A.O. 2 series of 2018 as amended by A.O 4 series of
2018.

CONTINUITY INTERVENTIONS OBJECTIVES

-To be able to deliver the remaining To accomplish the 100% target for the year.
balances of both Cancellation (for winding
up and transfer to the office of the
PARPO) and Regular cases of the
Provincial Agrarian Reform Adjudication
Board component by the end of December
2018.
-To maximize the use of existing
resources and office equipment to
accomplish the desired result of target
accomplishments
-To undertake a thorough study on how
the objectives be attained in a given
period of time

-To secure personnel complement to

deliver or serve justice to the clientele as
mandated by law

Technical Consultant  To prepare the cancellation case folders for

Transfer with the Office of the PARPO;
 To assist the Clerk of the Board during
Hearings and to assist the Sheriff in the
conduct of Ocular Investigation (Regular
Cases)
 To assist in the drafting of Orders,
Indorsements, and other necessary
processes both for Cancellation and
Regular Cases

Technical Staff II  Confirm data gathered for cases handled,

 assist in the implementation of DARAB
policies on agrarian cases, disputes and
controversies;
 provide liaison with LTSP , Legal, STOD on
some administrative concerns and
 facilitate/assist/help in the research of
relevant laws, rules and regulations and
allied issuances on the matter needed for
the drafting of resolutions and drafting of
orders, certificates of finality and keep
records on relevant jurisprudence.

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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

LCMS Encoder Encodes and updates the quarter targets and

accomplishments; cleanses the data in the
LCMS reports; supports function such as
serves as Secretariat, Prepares and submit
reports, Assist in the Records Management and
gives all other technical support to the office as
required.

TARGETS

Specific
2018 Remaining
Interventions/Targe Time frame Persons Responsible
Targets/ Backlogs
t Activities

TECHNICAL CONSULTANT/
Complete Staff work DECEMBER TECHNICAL SUPPORT
Case Resolution-290
For resolution 2018 STAFF II/ LCMS
ADMINISTRATOR

TECHNICAL CONSULTANT/
Complete Staff work DECEMBER TECHNICAL SUPPORT
MEDIATION-214
For resolution 2018 STAFF II/ LCMS
ADMINISTRATOR

TECHNICAL CONSULTANT/
Complete Staff work DECEMBER TECHNICAL SUPPORT
Post Judgement -159
For resolution 2018 STAFF II/ LCMS
ADMINISTRATOR

TECHNICAL CONSULTANT/
Execution/ Complete Staff work DECEMBER TECHNICAL SUPPORT
Implementation-26 For resolution 2018 STAFF II/ LCMS
ADMINISTRATOR

TECHNICAL CONSULTANT/
CANCELLATION OF
CLOA Complete Staff work DECEMBER TECHNICAL SUPPORT
With Final Judgment For resolution 2018 STAFF II/ LCMS
in an ALI Case -21 ADMINISTRATOR

CANCELLATION OF
TECHNICAL CONSULTANT/
CLOA
With Findings and Complete Staff work DECEMBER TECHNICAL SUPPORT
recommendations to For resolution 2018 STAFF II/ LCMS
the DAR Secretary- ADMINISTRATOR
40
Cancellation Case TECHNICAL CONSULTANT/
Folders processed Complete Staff work DECEMBER TECHNICAL SUPPORT
and prepared for For resolution 2018 STAFF II/ LCMS
transfer to PARPO- ADMINISTRATOR
84
Preparation of Table Complete Staff work DECEMBER TECHNICAL CONSULTANT/
of Contents transfer For resolution 2018 TECHNICAL SUPPORT
to PARPO- 69
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

STAFF II/ LCMS

ADMINISTRATOR

TECHNICAL CONSULTANT/
POSTING OF Complete Staff work DECEMBER TECHNICAL SUPPORT
NOTICE-40 For resolution 2018 STAFF II/ LCMS
ADMINISTRATOR

LAD related activities

Administration of
TECHNICAL CONSULTANT/
Oaths/ Affirmation
No. of Oaths/ Complete Staff work DECEMBER TECHNICAL SUPPORT
Affirmation For resolution 2018 STAFF II/ LCMS
administered/Reports ADMINISTRATOR
prepared per AO 5
series of 2011-12
Implementation of TECHNICAL CONSULTANT/
Writ of Installation Complete Staff work DECEMBER TECHNICAL SUPPORT
No. of Writs of For resolution 2018 STAFF II/ LCMS
installation personally ADMINISTRATOR
served-9

GOALS:

1. To help in decongesting the current caseload pending before the Office of the
PARAD-Capiz;
2. To assist in the drafting of orders, indorsements and necessary documents
for the transfer of Cancellation Case Folders to the Office of the Provincial
Agrarian Reform Program Officer in consonance with A.O. 2 series of 2018
as amended by A.O. 4 series of 2018;
3. To prepare the cancellation case folders for indorsement and transfer with
the Office of the Provincial Agrarian Reform Program Officer of Capiz;
4. To assist the Clerk of the Board during Hearings especially in ushering the
parties and counsels in their respective seats;
5. To assist the Legal Researcher in conducting researches regarding Regular
procedures;
6. To coordinate with Special Agrarian Courts in relation to land valuation
cases;
7. To conduct Liaison services between the PARAD and the LSTP, between
PARAD and Legal Division and other Sectors of the DAR;
8. To conduct Liaison services between the PARAD, ROD, Landbank, BARC,
MARPOs and offices of different Brgys. in Capiz;
9. To assist in the conduct of PARAD on wheels;
10. To monitor the number of cases that have been filed before the Special
Agrarian Courts after it has been preliminary evaluated by the PARAD;
11. To assist in the conduct of preliminary valuation of the land filed with the
LSTP;
12. To assist in the drafting of orders, mails, resolutions, notices, and letters thru
mail;
13. To assists’ in the drafting of orders, resolutions, notices, reports,
correspondence, briefs, decisions and such other documents for regular
cases as required and instructed by the PARAD;

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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

14. To assist in the preparation of case folders as well as the physical inventory
of the Regular cases previously filed with the office of the PARAD.
15. Provides support functions to LTS. To update and monitor compliance of
Legal Case Monitoring System (LCMS)
16. To update and monitor compliance of Legal Case Monitoring System (LCMS)

PERSONNEL
The current personnel of PARAD Capiz are composed of the following:
NAME POSITION/DESIGNATION

PERMANENT EMPLOYEES

ATTY. SALVACION TAN VENUS PARAD

MARLON A. AMBROSIO CLERK OF THE ADJUDICATOR
MATTHEW C. CERADO LEGAL ASSISTANT II
MARA DINAH JARANILLA LEGAL ASSISTANT II

PROPOSED NUMBER OF COS TO BE ENGAGED

TECHNICAL CONSULTANT ONE (1)
TECHNICAL SUPPORT STAFF II TWO (2)
LCMS ENCODER ONE (1)

THE PROJECT
REQUIREMENT
EXPERIENCE

TRAINING
WORK

EDUCATIONAL
STAFF ELIGIBILITY
ATTAINMENT

1. Technical At least a Six months None Professional

Consultant college, relevant
masteral, or experience in
doctorate drafting of
degree holder orders,
resolutions,
notices,
reports,
corresponden
ce, briefs, and
decisions

Knowledge on
MS word/
Excel
2. Technical Bachelor’s Six months None Professional
Support Staff II Degree relevant
experience in
drafting of
orders,
resolutions,
notices,
reports,
corresponden
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

ce, briefs, and

decisions

Knowledge on
MS word/
Excel
LCMS Encoder At least 2 years Six months None Sub-
college level relevant Professional
experience in
data encoding
and recording

Knowledge on
MS word/
Exce

BUDGET

The project will entail the following expenses:

1. Equipment: to be sourced from the DARAB funds; and
2. Salary for personnel engaged on a COS and Project Employment Contract
basis.

Total Amount
for 6 Months
Quantity

Total
Personnel Number of Contract
Rate/Day Amount/Mont
Required Days/Month (July 1-
hs
December 31,
2018)
COS- Technical PHP PHP PHP
1 22
Consultant 1,002.55 22,056.00 132,336.00
COS- Technical PHP PHP PHP
Support Staff II 2 22
750.00 16,500.00 99,000.00
LCMS Encoder PHP PHP
1 22 12,654.40
575.20 75,926.40
Fund Source Department of Agrarian Reform

The total budgetary requirement shall be chargeable against the current fund for
other professional services and other general services of the Provincial Agrarian Reform
Adjudication Board of Capiz, subject to the usual accounting and auditing rules and
regulations.

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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

PREPARED BY:

MARLON A. AMBROSIO
Clerk of the Board (COB)

RECOMMENDING APPROVAL:

ATTY. SALVACION TAN VENUS

Provincial Agrarian Reform Adjudicator

NOTED BY:

FELIX L. SERVIDAD
Provincial Agrarian Reform Program Officer II

CERTIFIED FUNDS AVAILABLE: FUNDS EARMARKED BY:

NORA MAE D. MAQUIRAN JOSEPHINE O. CONSING

Accountant II Budget Officer

APPROVED BY:

FLORENTINO D. SILADAN
Assist. Regional Director

EUGENE P. FOLLANTE
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 DEPARTMENT
REPUBLIC OF THE PHILIPPINES

OF AGRARIANREFORM Tunay na Pagbabago sa Repormang

Agraryo

Director, Region VI

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