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Preparation of Papers for IEEE TRANSACTIONS

and JOURNALS (February 2017)
First A. Author, Fellow, IEEE, Second B. Author, and Third C. Author, Jr., Member, IEEE

 this document, please download the electronic file,

Abstract—These instructions give you guidelines for preparing trans_jour.docx, from the IEEE Web site at
papers for IEEE Transactions and Journals. Use this document www.ieee.org/authortools so you can use it to prepare your
as a template if you are using Microsoft Word 6.0 or later. manuscript. If you would prefer to use LaTeX, download
Otherwise, use this document as an instruction set. The electronic
IEEE’s LaTeX style and sample files from the same Web
file of your paper will be formatted further at IEEE. Paper titles
should be written in uppercase and lowercase letters, not all page. You can also explore using the Overleaf editor at
uppercase. Avoid writing long formulas with subscripts in the https://www.overleaf.com/blog/278-how-to-use-overleaf-with-
title; short formulas that identify the elements are fine (e.g., "Nd– ieee-collabratec-your-quick-guide-to-getting-
Fe–B"). Do not write “(Invited)” in the title. Full names of started#.Vp6tpPkrKM9
authors are preferred in the author field, but are not required. If your paper is intended for a conference, please contact
Put a space between authors’ initials. The abstract must be a your conference editor concerning acceptable word processor
concise yet comprehensive reflection of what is in your
formats for your particular conference.
article. In particular, the abstract must be self-contained,
without abbreviations, footnotes, or references. It should
II. GUIDELINES FOR MANUSCRIPT PREPARATION
be a microcosm of the full article. The abstract must be
between 150–250 words. Be sure that you adhere to these When you open trans_jour.docx, select “Page Layout” from
limits; otherwise, you will need to edit your abstract the “View” menu in the menu bar (View | Page Layout), (these
accordingly. The abstract must be written as one instructions assume MS 6.0. Some versions may have
paragraph, and should not contain displayed mathematical alternate ways to access the same functionalities noted here).
equations or tabular material. The abstract should include Then, type over sections of trans_jour.docx or cut and paste
three or four different keywords or phrases, as this will from another document and use markup styles. The pull-down
help readers to find it. It is important to avoid over- style menu is at the left of the Formatting Toolbar at the top of
repetition of such phrases as this can result in a page being your Word window (for example, the style at this point in the
rejected by search engines. Ensure that your abstract document is “Text”). Highlight a section that you want to
reads well and is grammatically correct. designate with a certain style, and then select the appropriate
name on the style menu. The style will adjust your fonts and
Index Terms—Enter key words or phrases in alphabetical
order, separated by commas. For a list of suggested keywords,
line spacing. Do not change the font sizes or line spacing to
send a blank e-mail to [email protected] or visit squeeze more text into a limited number of pages. Use italics
http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt for emphasis; do not underline.
To insert images in Word, position the cursor at the
insertion point and either use Insert | Picture | From File or
I. INTRODUCTION copy the image to the Windows clipboard and then Edit | Paste
Special | Picture (with “float over text” unchecked).
T HIS document is a template for Microsoft Word versions
6.0 or later. If you are reading a paper or PDF version of IEEE will do the final formatting of your paper. If your
paper is intended for a conference, please observe the
conference page limits.
This paragraph of the first footnote will contain the date on which you
submitted your paper for review. It will also contain support information, A. Abbreviations and Acronyms
including sponsor and financial support acknowledgment. For example, “This Define abbreviations and acronyms the first time they are
work was supported in part by the U.S. Department of Commerce under Grant
BS123456.” used in the text, even after they have already been defined in
The next few paragraphs should contain the authors’ current affiliations, the abstract. Abbreviations such as IEEE, SI, ac, and dc do not
including current address and e-mail. For example, F. A. Author is with the have to be defined. Abbreviations that incorporate periods
National Institute of Standards and Technology, Boulder, CO 80305 USA (e-
mail: author@ boulder.nist.gov).
should not have spaces: write “C.N.R.S.,” not “C. N. R. S.”
S. B. Author, Jr., was with Rice University, Houston, TX 77005 USA. He Do not use abbreviations in the title unless they are
is now with the Department of Physics, Colorado State University, Fort unavoidable (for example, “IEEE” in the title of this article).
Collins, CO 80523 USA (e-mail: [email protected]).
T. C. Author is with the Electrical Engineering Department, University of
Colorado, Boulder, CO 80309 USA, on leave from the National Research
Institute for Metals, Tsukuba, Japan (e-mail: [email protected]).
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B. Other Recommendations unit tesla). Refer to “(1),” not “Eq. (1)” or “equation (1),”
Use one space after periods and colons. Hyphenate complex except at the beginning of a sentence: “Equation (1) is ... .”
modifiers: “zero-field-cooled magnetization.” Avoid dangling
participles, such as, “Using (1), the potential was calculated.” IV. UNITS
[It is not clear who or what used (1).] Write instead, “The Use either SI (MKS) or CGS as primary units. (SI units are
potential was calculated by using (1),” or “Using (1), we strongly encouraged.) English units may be used as secondary
calculated the potential.” units (in parentheses). This applies to papers in data storage.
Use a zero before decimal points: “0.25,” not “.25.” Use For example, write “15 Gb/cm2 (100 Gb/in2).” An exception is
“cm3,” not “cc.” Indicate sample dimensions as “0.1 cm  0.2 when English units are used as identifiers in trade, such as
cm,” not “0.1  0.2 cm2.” The abbreviation for “seconds” is “3½-in disk drive.” Avoid combining SI and CGS units, such
“s,” not “sec.” Use “Wb/m2” or “webers per square meter,” as current in amperes and magnetic field in oersteds. This
not “webers/m2.” When expressing a range of values, write “7 often leads to confusion because equations do not balance
to 9” or “7-9,” not “7~9.” dimensionally. If you must use mixed units, clearly state the
A parenthetical statement at the end of a sentence is units for each quantity in an equation.
punctuated outside of the closing parenthesis (like this). (A The SI unit for magnetic field strength H is A/m. However,
parenthetical sentence is punctuated within the parentheses.) if you wish to use units of T, either refer to magnetic flux
In American English, periods and commas are within density B or magnetic field strength symbolized as µ0H. Use
quotation marks, like “this period.” Other punctuation is the center dot to separate compound units, e.g., “A·m2.”
“outside”! Avoid contractions; for example, write “do not”
instead of “don’t.” The serial comma is preferred: “A, B, and V. SOME COMMON MISTAKES
C” instead of “A, B and C.” The word “data” is plural, not singular. The subscript for
If you wish, you may write in the first person singular or the permeability of vacuum µ0 is zero, not a lowercase letter
plural and use the active voice (“I observed that ...” or “We “o.” The term for residual magnetization is “remanence”; the
observed that ...” instead of “It was observed that ...”). adjective is “remanent”; do not write “remnance” or
Remember to check spelling. If your native language is not “remnant.” Use the word “micrometer” instead of “micron.” A
English, please get a native English-speaking colleague to graph within a graph is an “inset,” not an “insert.” The word
carefully proofread your paper. “alternatively” is preferred to the word “alternately” (unless
you really mean something that alternates). Use the word
III. MATH “whereas” instead of “while” (unless you are referring to
If you are using Word, use either the Microsoft Equation simultaneous events). Do not use the word “essentially” to
Editor or the MathType add-on (http://www.mathtype.com) mean “approximately” or “effectively.” Do not use the word
for equations in your paper (Insert | Object | Create New | “issue” as a euphemism for “problem.” When compositions
Microsoft Equation or MathType Equation). “Float over text” are not specified, separate chemical symbols by en-dashes; for
should not be selected. example, “NiMn” indicates the intermetallic compound
Ni0.5Mn0.5 whereas “Ni–Mn” indicates an alloy of some
A. Equations
composition NixMn1-x.
Number equations consecutively with equation numbers in Be aware of the different meanings of the homophones
parentheses flush with the right margin, as in (1). First use the “affect” (usually a verb) and “effect” (usually a noun),
equation editor to create the equation. Then select the “complement” and “compliment,” “discreet” and “discrete,”
“Equation” markup style. Press the tab key and write the “principal” (e.g., “principal investigator”) and “principle”
equation number in parentheses. To make your equations more (e.g., “principle of measurement”). Do not confuse “imply”
compact, you may use the solidus ( / ), the exp function, or and “infer.”
appropriate exponents. Use parentheses to avoid ambiguities Prefixes such as “non,” “sub,” “micro,” “multi,” and “ultra”
in denominators. Punctuate equations when they are part of a are not independent words; they should be joined to the words
sentence, as in they modify, usually without a hyphen. There is no period
after the “et” in the Latin abbreviation “et al.” (it is also
(1) italicized). The abbreviation “i.e.,” means “that is,” and the
abbreviation “e.g.,” means “for example” (these abbreviations
Be sure that the symbols in your equation have been defined are not italicized).
before the equation appears or immediately following. A general IEEE styleguide is available at
Italicize symbols (T might refer to temperature, but T is the www.ieee.org/authortools.
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TABLE I
UNITS FOR MAGNETIC PROPERTIES
Conversion from Gaussian and
Symbol Quantity
CGS EMU to SI a
 magnetic flux 1 Mx  108 Wb = 108 V·s
B magnetic flux density, 1 G  104 T = 104 Wb/m2
magnetic induction
H magnetic field strength 1 Oe  103/(4) A/m
m magnetic moment 1 erg/G = 1 emu
 103 A·m2 = 103 J/T
M magnetization 1 erg/(G·cm3) = 1 emu/cm3
 103 A/m
4M magnetization 1 G  103/(4) A/m
 specific magnetization 1 erg/(G·g) = 1 emu/g  1 A·m2/kg
j magnetic dipole 1 erg/G = 1 emu
moment  4  1010 Wb·m
J magnetic polarization 1 erg/(G·cm3) = 1 emu/cm3
 4  104 T
,  susceptibility 1  4
 mass susceptibility 1 cm3/g  4  103 m3/kg
Fig. 1. Magnetization as a function of applied field. Note that “Fig.” is  permeability 1  4  107 H/m
abbreviated. There is a period after the figure number, followed by two = 4  107 Wb/(A·m)
spaces. It is good practice to explain the significance of the figure in the r relative permeability   r
caption. w, W energy density 1 erg/cm3  101 J/m3
N, D demagnetizing factor 1  1/(4)
Vertical lines are optional in tables. Statements that serve as captions for
the entire table do not need footnote letters.
a
VI. GUIDELINES FOR GRAPHICS PREPARATION Gaussian units are the same as cg emu for magnetostatics; Mx =
maxwell, G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T =
AND SUBMISSION
tesla, m = meter, A = ampere, J = joule, kg = kilogram, H = henry.
A. Types of Graphics
The following list outlines the different types of graphics
in one of the following programs you will be able to submit
published in IEEE journals. They are categorized based on the graphics without converting to a PS, EPS, TIFF, PDF, or
their construction, and use of color / shades of gray: PNG file: Microsoft Word, Microsoft PowerPoint, or
Microsoft Excel. Though it is not required, it is strongly
1) Color/Grayscale figures
recommended that these files be saved in PDF format rather
Figures that are meant to appear in color, or shades of
than DOC, XLS, or PPT. Doing so will protect your figures
black/gray. Such figures may include photographs,
from common font and arrow stroke issues that occur when
illustrations, multicolor graphs, and flowcharts. working on the files across multiple platforms. When
2) Line Art figures submitting your final paper, your graphics should all be
Figures that are composed of only black lines and shapes.
submitted individually in one of these formats along with the
These figures should have no shades or half-tones of gray,
manuscript.
only black and white.
3) Author photos D. Sizing of Graphics
Head and shoulders shots of authors that appear at the end Most charts, graphs, and tables are one column wide (3.5
of our papers. inches / 88 millimeters / 21 picas) or page wide (7.16 inches /
4) Tables 181 millimeters / 43 picas). The maximum depth a graphic can
Data charts which are typically black and white, but be is 8.5 inches (216 millimeters / 54 picas). When choosing
sometimes include color. the depth of a graphic, please allow space for a caption.
B. Multipart figures Figures can be sized between column and page widths if the
author chooses, however it is recommended that figures are
Figures compiled of more than one sub-figure presented not sized less than column width unless when necessary.
side-by-side, or stacked. If a multipart figure is made up of There is currently one publication with column
multiple figure types (one part is lineart, and another is measurements that do not coincide with those listed above.
grayscale or color) the figure should meet the stricter PROCEEDINGS OF THE IEEE has a column measurement of 3.25
guidelines. inches (82.5 millimeters / 19.5 picas).
C. File Formats For Graphics The final printed size of author photographs is exactly
Format and save your graphics using a suitable graphics 1 inch wide by 1.25 inches tall (25.4 millimeters x 31.75
processing program that will allow you to create the images as millimeters / 6 picas x 7.5 picas). Author photos printed in
PostScript (PS), Encapsulated PostScript (.EPS), Tagged editorials measure 1.59 inches wide by 2 inches tall (40
Image File Format (.TIFF), Portable Document Format millimeters x 50 millimeters / 9.5 picas x 12 picas).
(.PDF), or Portable Network Graphics (.PNG) sizes them, and
adjusts the resolution settings. If you created your source files
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E. Resolution 2) Subfigure Labels in Multipart Figures and Tables

The proper resolution of your figures will depend on the Multipart figures should be combined and labeled before
type of figure it is as defined in the “Types of Figures” final submission. Labels should appear centered below each
section. Author photographs, color, and grayscale figures subfigure in 8 point Times New Roman font in the format of
should be at least 300dpi. Line art, including tables should be (a) (b) (c).
a minimum of 600dpi. J. File Naming
F. Vector Art Figures (line artwork or photographs) should be named
In order to preserve the figures’ integrity across multiple starting with the first 5 letters of the author’s last name. The
computer platforms, we accept files in the following formats: next characters in the filename should be the number that
.EPS/.PDF/.PS. All fonts must be embedded or text converted represents the sequential location of this image in your article.
to outlines in order to achieve the best-quality results. For example, in author “Anderson’s” paper, the first three
figures would be named ander1.tif, ander2.tif, and ander3.ps.
Tables should contain only the body of the table (not the
G. Color Space caption) and should be named similarly to figures, except that
The term color space refers to the entire sum of colors that ‘.t’ is inserted in-between the author’s name and the table
can be represented within the said medium. For our purposes, number. For example, author Anderson’s first three tables
the three main color spaces are Grayscale, RGB would be named ander.t1.tif, ander.t2.ps, ander.t3.eps.
(red/green/blue) and CMYK (cyan/magenta/yellow/black). Author photographs should be named using the first five
RGB is generally used with on-screen graphics, whereas characters of the pictured author’s last name. For example,
CMYK is used for printing purposes. four author photographs for a paper may be named: oppen.ps,
All color figures should be generated in RGB or CMYK moshc.tif, chen.eps, and duran.pdf.
color space. Grayscale images should be submitted in If two authors or more have the same last name, their first
Grayscale color space. Line art may be provided in grayscale initial(s) can be substituted for the fifth, fourth, third... letters
OR bitmap colorspace. Note that “bitmap colorspace” and of their surname until the degree where there is differentiation.
“bitmap file format” are not the same thing. When bitmap For example, two authors Michael and Monica Oppenheimer’s
color space is selected, .TIF/.TIFF/.PNG are the recommended photos would be named oppmi.tif, and oppmo.eps.
file formats.
K. Referencing a Figure or Table Within Your Paper
H. Accepted Fonts Within Figures When referencing your figures and tables within your paper,
When preparing your graphics IEEE suggests that you use use the abbreviation “Fig.” even at the beginning of a
of one of the following Open Type fonts: Times New Roman, sentence. Do not abbreviate “Table.” Tables should be
Helvetica, Arial, Cambria, and Symbol. If you are supplying numbered with Roman Numerals.
EPS, PS, or PDF files all fonts must be embedded. Some fonts
L. Checking Your Figures: The IEEE Graphics Analyzer
may only be native to your operating system; without the fonts
embedded, parts of the graphic may be distorted or missing. The IEEE Graphics Analyzer enables authors to pre-screen
A safe option when finalizing your figures is to strip out the their graphics for compliance with IEEE Transactions and
fonts before you save the files, creating “outline” type. This Journals standards before submission. The online tool, located
converts fonts to artwork what will appear uniformly on any at http://graphicsqc.ieee.org/, allows authors to upload their
screen. graphics in order to check that each file is the correct file
format, resolution, size and colorspace; that no fonts are
missing or corrupt; that figures are not compiled in layers or
I. Using Labels Within Figures have transparency, and that they are named according to the
1) Figure Axis labels IEEE Transactions and Journals naming convention. At the
Figure axis labels are often a source of confusion. Use words end of this automated process, authors are provided with a
rather than symbols. As an example, write the quantity detailed report on each graphic within the web applet, as well
“Magnetization,” or “Magnetization M,” not just “M.” Put as by email.
units in parentheses. Do not label axes only with units. As in For more information on using the Graphics Analyzer
Fig. 1, for example, write “Magnetization (A/m)” or or any other graphics related topic, contact the IEEE Graphics
“Magnetization (A  m1),” not just “A/m.” Do not label axes Help Desk by e-mail at [email protected].
with a ratio of quantities and units. For example, write
“Temperature (K),” not “Temperature/K.” M. Submitting Your Graphics
Multipliers can be especially confusing. Write Because IEEE will do the final formatting of your paper,
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Do you do not need to position figures and tables at the top and
not write “Magnetization (A/m)  1000” because the reader bottom of each column. In fact, all figures, figure captions,
would not know whether the top axis label in Fig. 1 meant and tables can be placed at the end of your paper. In addition
16000 A/m or 0.016 A/m. Figure labels should be legible, to, or even in lieu of submitting figures within your final
approximately 8 to 10 point type. manuscript, figures should be submitted individually, separate
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from the manuscript in one of the file formats listed above in them all; use et al. only if names are not given. Use commas
section VI-J. Place figure captions below the figures; place around Jr., Sr., and III in names. Abbreviate conference titles.
table titles above the tables. Please do not include captions as When citing IEEE transactions, provide the issue number,
part of the figures, or put them in “text boxes” linked to the page range, volume number, year, and/or month if available.
figures. Also, do not place borders around the outside of your When referencing a patent, provide the day and the month of
figures. issue, or application. References may not include all
information; please obtain and include relevant information.
N. Color Processing / Printing in IEEE Journals Do not combine references. There must be only one reference
All IEEE Transactions, Journals, and Letters allow an author with each number. If there is a URL included with the print
to publish color figures on IEEE Xplore® at no charge, and reference, it can be included at the end of the reference.
automatically convert them to grayscale for print versions. In Other than books, capitalize only the first word in a paper
most journals, figures and tables may alternatively be printed title, except for proper nouns and element symbols. For papers
in color if an author chooses to do so. Please note that this published in translation journals, please give the English
service comes at an extra expense to the author. If you intend citation first, followed by the original foreign-language
to have print color graphics, include a note with your final citation See the end of this document for formats and
paper indicating which figures or tables you would like to be examples of common references. For a complete discussion of
handled that way, and stating that you are willing to pay the references and their formats, see the IEEE style manual at
additional fee. www.ieee.org/authortools.
A. Footnotes
VII. CONCLUSION Number footnotes separately in superscripts (Insert |
Footnote).1 Place the actual footnote at the bottom of the
A conclusion section is not required. Although a conclusion column in which it is cited; do not put footnotes in the
may review the main points of the paper, do not replicate the reference list (endnotes). Use letters for table footnotes (see
abstract as the conclusion. A conclusion might elaborate on
Table I).
the importance of the work or suggest applications and
extensions.

APPENDIX VIII. SUBMITTING YOUR PAPER FOR REVIEW

Appendixes, if needed, appear before the acknowledgment. A. Review Stage Using Word 6.0 or Higher
If you want to submit your file with one column
ACKNOWLEDGMENT electronically, please do the following:
The preferred spelling of the word “acknowledgment” in --First, click on the View menu and choose Print Layout.
American English is without an “e” after the “g.” Use the --Second, place your cursor in the first paragraph. Go to
singular heading even if you have many acknowledgments. the Format menu, choose Columns, choose one column
Avoid expressions such as “One of us (S.B.A.) would like to Layout, and choose “apply to whole document” from the
thank ... .” Instead, write “F. A. Author thanks ... .” In most dropdown menu.
cases, sponsor and financial support acknowledgments are --Third, click and drag the right margin bar to just over 4
placed in the unnumbered footnote on the first page, not here. inches in width.
The graphics will stay in the “second” column, but you can
REFERENCES AND FOOTNOTES drag them to the first column. Make the graphic wider to push
out any text that may try to fill in next to the graphic.
A. References
B. Final Stage Using Word 6.0
References need not be cited in text. When they are, they
appear on the line, in square brackets, inside the punctuation. When you submit your final version (after your paper has
Multiple references are each numbered with separate brackets. been accepted), print it in two-column format, including
When citing a section in a book, please give the relevant page figures and tables. You must also send your final manuscript
numbers. In text, refer simply to the reference number. Do not on a disk, via e-mail, or through a Web manuscript submission
use “Ref.” or “reference” except at the beginning of a system as directed by the society contact. You may use Zip for
sentence: “Reference [3] shows ... .” Please do not use large files, or compress files using Compress, Pkzip, Stuffit, or
automatic endnotes in Word, rather, type the reference list at Gzip.
the end of the paper using the “References” style. Also, send a sheet of paper or PDF with complete contact
Reference numbers are set flush left and form a column of information for all authors. Include full mailing addresses,
their own, hanging out beyond the body of the reference. The telephone numbers, fax numbers, and e-mail addresses. This
reference numbers are on the line, enclosed in square brackets. information will be used to send each author a complimentary
In all references, the given name of the author or editor is 1
It is recommended that footnotes be avoided (except for the unnumbered
abbreviated to the initial only and precedes the last name. Use footnote with the receipt date on the first page). Instead, try to integrate the
footnote information into the text.
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copy of the journal in which the paper appears. In addition, E. Copyright Form
designate one author as the “corresponding author.” This is the Authors must submit an electronic IEEE Copyright Form
author to whom proofs of the paper will be sent. Proofs are (eCF) upon submitting their final manuscript files. You can
sent to the corresponding author only. access the eCF system through your manuscript submission
C. Review Stage Using ScholarOne® Manuscripts system or through the Author Gateway. You are responsible
for obtaining any necessary approvals and/or security
Contributions to the Transactions, Journals, and Letters
clearances. For additional information on intellectual property
may be submitted electronically on IEEE’s on-line manuscript
submission and peer-review system, ScholarOne® rights, visit the IEEE Intellectual Property Rights department
Manuscripts. You can get a listing of the publications that web page at
participate in ScholarOne at http://www.ieee.org/publications_standards/publications/rights
http://www.ieee.org/publications_standards/publications/autho /index.html.
rs/authors_submission.html First check if you have an existing
account. If there is none, please create a new account. After IX. IEEE PUBLISHING POLICY
logging in, go to your Author Center and click “Submit First The general IEEE policy requires that authors should only
Draft of a New Manuscript.” submit original work that has neither appeared elsewhere for
Along with other information, you will be asked to select publication, nor is under review for another refereed
the subject from a pull-down list. Depending on the journal, publication. The submitting author must disclose all prior
there are various steps to the submission process; you must publication(s) and current submissions when submitting a
complete all steps for a complete submission. At the end of manuscript. Do not publish “preliminary” data or results. The
each step you must click “Save and Continue”; just uploading
submitting author is responsible for obtaining agreement of all
the paper is not sufficient. After the last step, you should see a
coauthors and any consent required from employers or
confirmation that the submission is complete. You should also
receive an e-mail confirmation. For inquiries regarding the sponsors before submitting an article. The IEEE Transactions
submission of your paper on ScholarOne Manuscripts, please and Journals Department strongly discourages courtesy
contact [email protected] or call +1 732 465 5861. authorship; it is the obligation of the authors to cite only
ScholarOne Manuscripts will accept files for review in relevant prior work.
various formats. Please check the guidelines of the specific
journal for which you plan to submit. The IEEE Transactions and Journals Department does not
You will be asked to file an electronic copyright form publish conference records or proceedings, but can publish
immediately upon completing the submission process (authors articles related to conferences that have undergone rigorous
are responsible for obtaining any security clearances). Failure peer review. Minimally, two reviews are required for every
to submit the electronic copyright could result in publishing article submitted for peer review.
delays later. You will also have the opportunity to designate
your article as “open access” if you agree to pay the IEEE X. PUBLICATION PRINCIPLES
open access fee.
The two types of contents of that are published are; 1) peer-
reviewed and 2) archival. The Transactions and Journals
D. Final Stage Using ScholarOne Manuscripts Department publishes scholarly articles of archival value as
Upon acceptance, you will receive an email with specific well as tutorial expositions and critical reviews of classical
instructions regarding the submission of your final files. To subjects and topics of current interest.
avoid any delays in publication, please be sure to follow these Authors should consider the following points:
instructions. Most journals require that final submissions be 1) Technical papers submitted for publication must advance
uploaded through ScholarOne Manuscripts, although some the state of knowledge and must cite relevant prior work.
may still accept final submissions via email. Final 2) The length of a submitted paper should be commensurate
submissions should include source files of your accepted with the importance, or appropriate to the complexity, of
manuscript, high quality graphic files, and a formatted pdf file. the work. For example, an obvious extension of
If you have any questions regarding the final submission previously published work might not be appropriate for
process, please contact the administrative contact for the publication or might be adequately treated in just a few
journal. pages.
In addition to this, upload a file with complete contact 3) Authors must convince both peer reviewers and the
information for all authors. Include full mailing addresses, editors of the scientific and technical merit of a paper; the
telephone numbers, fax numbers, and e-mail addresses.
standards of proof are higher when extraordinary or
Designate the author who submitted the manuscript on
unexpected results are reported.
ScholarOne Manuscripts as the “corresponding author.” This
is the only author to whom proofs of the paper will be sent. 4) Because replication is required for scientific progress,
papers submitted for publication must provide sufficient
information to allow readers to perform similar
experiments or calculations and use the reported results.
Although not everything need be disclosed, a paper must
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contain new, useable, and fully described information. For Examples:

example, a specimen’s chemical composition need not be [10] G. O. Young, “Synthetic structure of industrial plastics,” in
Plastics, vol. 3, Polymers of Hexadromicon, J. Peters, Ed.,
reported if the main purpose of a paper is to introduce a 2nd ed. New York, NY, USA: McGraw-Hill, 1964, pp. 15-
new measurement technique. Authors should expect to be 64. [Online]. Available: http://www.bookref.com.
challenged by reviewers if the results are not supported by [11] The Founders’ Constitution, Philip B. Kurland and Ralph
Lerner, eds., Chicago, IL, USA: Univ. Chicago Press, 1987.
adequate data and critical details. [Online]. Available: http://press-
5) Papers that describe ongoing work or announce the latest pubs.uchicago.edu/founders/
technical achievement, which are suitable for presentation [12] The Terahertz Wave eBook. ZOmega Terahertz Corp.,
2014. [Online]. Available: http://dl.z-
at a professional conference, may not be appropriate for
thz.com/eBook/zomega_ebook_pdf_1206_sr.pdf. Accessed
publication. on: May 19, 2014.
[13] Philip B. Kurland and Ralph Lerner, eds., The Founders’
Constitution. Chicago, IL, USA: Univ. of Chicago Press,
1987, Accessed on: Feb. 28, 2010, [Online] Available:
REFERENCES http://press-pubs.uchicago.edu/founders/

Basic format for books: Basic format for journals (when available online):
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x, pp.
J. K. Author, “Title of chapter in the book,” in Title of His Published Book,
xxx-xxx, Abbrev. Month, year. Accessed on: Month, Day, year, DOI:
xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of Publisher,
10.1109.XXX.123456, [Online].
year, ch. x, sec. x, pp. xxx–xxx.
Examples:
Examples: [14] J. S. Turner, “New directions in communications,” IEEE J.
[1] G. O. Young, “Synthetic structure of industrial plastics,” in
Sel. Areas Commun., vol. 13, no. 1, pp. 11-23, Jan. 1995.
Plastics, 2nd ed., vol. 3, J . Peters, E d . New
[15] W. P. Risk, G. S. Kino, and H. J. Shaw, “Fiber-optic
Y o r k , NY, USA: McGraw-Hill, 1964, pp. 15–64.
frequency shifter using a surface acoustic wave incident at
[2] W.-K. Chen, Linear Networks and Systems. Belmont,
an oblique angle,” Opt. Lett., vol. 11, no. 2, pp. 115–117,
CA, USA: Wadsworth, 1993, pp. 123–135.
Feb. 1986.
[16] P. Kopyt et al., “Electric properties of graphene-based
Basic format for periodicals: conductive layers from DC up to terahertz range,” IEEE
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x, pp. THz Sci. Technol., to be published. DOI:
xxx-xxx, Abbrev. Month, year, DOI. 10.1109.XXX.123456. 10.1109/TTHZ.2016.2544142.
Examples:
[3] J. U. Duncombe, “Infrared navigation—Part I: An Basic format for papers presented at conferences (when
assessment of feasibility,” IEEE Trans. Electron Devices, available online):
vol. ED-11, no. 1, pp. 34–39, Jan. 1959, J.K. Author. (year, month). Title. presented at abbrev. conference title.
10.1109/TED.2016.2628402. [Type of Medium]. Available: site/path/file
[4] E. P. Wigner, “Theory of traveling-wave optical laser,”
Phys. Rev., Example:
vol. 134, pp. A635–A646, Dec. 1965. [17] PROCESS Corporation, Boston, MA, USA. Intranets:
[5] E. H. Miller, “A note on reflector arrays,” IEEE Trans. Internet technologies deployed behind the firewall for
Antennas Propagat., to be published. corporate productivity. Presented at INET96 Annual
Meeting. [Online]. Available:
http://home.process.com/Intranets/wp2.htp
Basic format for reports:
J. K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev. Basic format for reports and handbooks (when available
State, Country, Rep. xxx, year.
online):
Examples: J. K. Author. “Title of report,” Company. City, State, Country. Rep. no.,
[6] E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen (optional: vol./issue), Date. [Online] Available: site/path/file
absorption in the earth’s atmosphere,” Aerospace Corp.,
Los Angeles, CA, USA, Tech. Rep. TR-0200 (4230-46)-3, Examples:
Nov. 1988. [18] R. J. Hijmans and J. van Etten, “Raster: Geographic
[7] J. H. Davis and J. R. Cogdell, “Calibration program for the analysis and modeling with raster data,” R Package Version
16-foot antenna,” Elect. Eng. Res. Lab., Univ. Texas, 2.0-12, Jan. 12, 2012. [Online]. Available: http://CRAN.R-
Austin, TX, USA, Tech. Memo. NGL-006-69-3, Nov. 15, project.org/package=raster
1987. [19] Teralyzer. Lytera UG, Kirchhain, Germany [Online].
Available:
http://www.lytera.de/Terahertz_THz_Spectroscopy.php?id=
Basic format for handbooks: home, Accessed on: Jun. 5, 2014
Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co.,
Abbrev. State, Country, year, pp. xxx-xxx. Basic format for computer programs and electronic documents
Examples: (when available online):
[8] Transmission Systems for Communications, 3rd ed., Legislative body. Number of Congress, Session. (year, month day). Number of
Western Electric Co., Winston-Salem, NC, USA, 1985, pp. bill or resolution, Title. [Type of medium]. Available: site/path/file
44–60. NOTE: ISO recommends that capitalization follow the accepted practice
[9] Motorola Semiconductor Data Manual, Motorola for the language or script in which the information is given.
Semiconductor Products Inc., Phoenix, AZ, USA, 1989.
Example:
[20] U.S. House. 102nd Congress, 1st Session. (1991, Jan. 11).
Basic format for books (when available online): H. Con. Res. 1, Sense of the Congress on Approval of
J. K. Author, “Title of chapter in the book,” in Title of Published Book, xth Military Action. [Online]. Available: LEXIS Library:
ed. City of Publisher, State, Country: Abbrev. of Publisher, year, ch. x, sec. x, GENFED File: BILLS
pp. xxx–xxx. [Online]. Available: http://www.web.com
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[33] J. Zhang and N. Tansu, “Optical gain and laser

characteristics of InGaN quantum wells on ternary InGaN
substrates,” IEEE Photon. J., vol. 5, no. 2, Apr. 2013, Art.
Basic format for patents (when available online): no. 2600111
Name of the invention, by inventor’s name. (year, month day). Patent Number
[Type of medium]. Available: site/path/file
Example when using et al.:
Example: [34] S. Azodolmolky et al., Experimental demonstration of an
[21] Musical toothbrush with mirror, by L.M.R. Brooks. (1992, impairment aware network planning and operation tool for
May 19). Patent D 326 189 transparent/translucent optical networks,” J. Lightw.
[Online]. Available: NEXIS Library: LEXPAT File: DES Technol., vol. 29, no. 4, pp. 439–448, Sep. 2011.

Basic format for conference proceedings (published):

J. K. Author, “Title of paper,” in Abbreviated Name of Conf., City of Conf.,
Abbrev. State (if given), Country, year, pp. xxxxxx.
Example: First A. Author (M’76–SM’81–F’87)
[22] D. B. Payne and J. R. Stern, “Wavelength-switched pas- and all authors may include biographies.
sively coupled single-mode optical network,” in Proc. Biographies are often not included in
IOOC-ECOC, Boston, MA, USA, 1985,
conference-related papers. This author
pp. 585–590.
Example for papers presented at conferences (unpublished): became a Member (M) of IEEE in 1976, a
[23] D. Ebehard and E. Voges, “Digital single sideband Senior Member (SM) in 1981, and a
detection for interferometric sensors,” presented at the 2nd Fellow (F) in 1987. The first paragraph
Int. Conf. Optical Fiber Sensors, Stuttgart, Germany, Jan. may contain a place and/or date of birth
2-5, 1984.
(list place, then date). Next, the author’s
Basic format for patents: educational background is listed. The degrees should be listed
J. K. Author, “Title of patent,” U.S. Patent x xxx xxx, Abbrev. Month, day, with type of degree in what field, which institution, city, state,
year. and country, and year the degree was earned. The author’s
Example: major field of study should be lower-cased.
[24] G. Brandli and M. Dick, “Alternating current fed power The second paragraph uses the pronoun of the person (he or
supply,” U.S. Patent 4 084 217, Nov. 4, 1978.
she) and not the author’s last name. It lists military and work
Basic format for theses (M.S.) and dissertations (Ph.D.): experience, including summer and fellowship jobs. Job titles
a) J. K. Author, “Title of thesis,” M.S. thesis, Abbrev. Dept., Abbrev. Univ., are capitalized. The current job must have a location; previous
City of Univ., Abbrev. State, year. positions may be listed without one. Information concerning
b) J. K. Author, “Title of dissertation,” Ph.D. dissertation, Abbrev. Dept., previous publications may be included. Try not to list more
Abbrev. Univ., City of Univ., Abbrev. State, year. than three books or published articles. The format for listing
Examples: publishers of a book within the biography is: title of book
[25] J. O. Williams, “Narrow-band analyzer,” Ph.D. dissertation,
Dept. Elect. Eng., Harvard Univ., Cambridge, MA, USA, (publisher name, year) similar to a reference. Current and
1993. previous research interests end the paragraph.
[26] N. Kawasaki, “Parametric study of thermal and chemical The third paragraph begins with the author’s title and last
nonequilibrium nozzle flow,” M.S. thesis, Dept. Electron. name (e.g., Dr. Smith, Prof. Jones, Mr. Kajor, Ms. Hunter).
Eng., Osaka Univ., Osaka, Japan, 1993.
List any memberships in professional societies other than the
IEEE. Finally, list any awards and work for IEEE committees
Basic format for the most common types of unpublished
references: and publications. If a photograph is provided, it should be of
a) J. K. Author, private communication, Abbrev. Month, year. good quality, and professional-looking. Following are two
b) J. K. Author, “Title of paper,” unpublished. examples of an author’s biography.
c) J. K. Author, “Title of paper,” to be published.
Examples:
[27] A. Harrison, private communication, May 1995.
[28] B. Smith, “An approach to graphs of linear forms,”
unpublished.
[29] A. Brahms, “Representation error for real numbers in binary
computer arithmetic,” IEEE Computer Group Repository,
Paper R-67-85. Second B. Author was born in
Greenwich Village, New York, NY, USA
Basic formats for standards: in 1977. He received the B.S. and M.S.
a) Title of Standard, Standard number, date. degrees in aerospace engineering from the
b) Title of Standard, Standard number, Corporate author, location, date.
University of Virginia, Charlottesville, in
Examples:
[30] IEEE Criteria for Class IE Electric Systems, IEEE Standard 2001 and the Ph.D. degree in mechanical
308, 1969. engineering from Drexel University,
[31] Letter Symbols for Quantities, ANSI Standard Y10.5-1968. Philadelphia, PA, in 2008.
From 2001 to 2004, he was a Research Assistant with the
Article number in reference examples: Princeton Plasma Physics Laboratory. Since 2009, he has been
[32] R. Fardel, M. Nagel, F. Nuesch, T. Lippert, and A. Wokaun,
“Fabrication of organic light emitting diode pixels by laser- an Assistant Professor with the Mechanical Engineering
assisted forward transfer,” Appl. Phys. Lett., vol. 91, no. 6, Department, Texas A&M University, College Station. He is
Aug. 2007, Art. no. 061103.
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the author of three books, more than 150 articles, and more
than 70 inventions. His research interests include high-
pressure and high-density nonthermal plasma discharge
processes and applications, microscale plasma discharges,
discharges in liquids, spectroscopic diagnostics, plasma
propulsion, and innovation plasma applications. He is an
Associate Editor of the journal Earth, Moon, Planets, and
holds two patents.
Dr. Author was a recipient of the International Association
of Geomagnetism and Aeronomy Young Scientist Award for
Excellence in 2008, and the IEEE Electromagnetic
Compatibility Society Best Symposium Paper Award in 2011.

Third C. Author, Jr. (M’87) received the

B.S. degree in mechanical engineering
from National Chung Cheng University,
Chiayi, Taiwan, in 2004 and the M.S.
degree in mechanical engineering from
National Tsing Hua University, Hsinchu,
Taiwan, in 2006. He is currently pursuing
the Ph.D. degree in mechanical
engineering at Texas A&M University,
College Station, TX, USA.
From 2008 to 2009, he was a Research Assistant with the
Institute of Physics, Academia Sinica, Tapei, Taiwan. His
research interest includes the development of surface
processing and biological/medical treatment techniques using
nonthermal atmospheric pressure plasmas, fundamental study
of plasma sources, and fabrication of micro- or nanostructured
surfaces.
Mr. Author’s awards and honors include the Frew
Fellowship (Australian Academy of Science), the I. I. Rabi
Prize (APS), the European Frequency and Time Forum
Award, the Carl Zeiss Research Award, the William F.
Meggers Award and the Adolph Lomb Medal (OSA).