OFFICE OF THE CHIEF EXECUTIVE OFFICER

Haldia Development Authority (ISO 9001:2008 Certified)

(A Statutory Authority under Government of West Bengal)
City Centre, P.O. Debhog, Haldia-721657, Dist: Purba Medinipur
Ph.: (03224) 255926, Fax-255927, e-mail: [email protected] Web: www.hda.gov.in , Toll Free No.1800-345-3224

NOTICE INVITING OFF LINE TENDER NO: 02/HDA/EC-ELECT/2017-2018

SCHEDULE OF IMPORTANT DATES OF BIDS

Name of Scheme: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 36KV

50 HZ VOLTAGE TRANSFORMERS 3 NOS WITH ACCESSORIES AT
GEONKHALI OLD WATER TREATMENT PLANT (ON TURN-KEY BASIS).

PARTICULAR DATE & TIME

Date of Issue of NIT : Date: 11th April, 2017

:
Starting date of submission of tender bid 19.04.2017 up to 04.30 p.m.

Pre Bid Meeting : 17.04.2017 at 12:30 p.m.

:
Last date of submission of Tender 25.04.2017 up to 02:30 p.m.

Date & time of Opening of Technical Bid : 25.04.2017 at 03:00 p.m.

Date & time of Opening of Financial Bid : 27.04.2017 at 3:00 p.m.

120 days w.e.f the date of

Validity of bid :
publishing this NIT

Completion Period of the work : 30 (twenty) Days

1 (One) Year after the date of

Maintenance Period :
completion of installation work

Page 1 of 14
 NOTICE INVITING TENDER NO : 02/HDA/EC-ELECT OF 2017-2018

FOR
SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 36KV 50 HZ VOLTAGE TRANSFORMERS 3
NOS WITH ACCESSORIES AT GEONKHALI OLD WATER TREATMENT PLANT (ON TURN-KEY BASIS).

For and on behalf of Haldia Development Authority, the Chief Executive Officer invites Offline item rate
tenders in TWO BID SYSTEM from reliable, resourceful, bonafide and experienced firms / companies /
individual contractors having requisite financial capability and sufficient technical credential on execution of water
supply maintenance, repairing or similar nature of work. The details are given below:
1. Name of work : Supply, Installation, Testing and Commissioning of 36KV 50 Hz
Voltage Transformers 3 nos with accessories at Geonkhali Old
Water Treatment Plant (on Turn-Key Basis).
2. Scope of Work :  Supply, installation, testing and commissioning of 36KV 50
Hz out- door voltage transformer ratio 33000/√3/110/√3 single
phase outdoor , 100VA accuracy class 0.5 Rated voltage factor at
rated frequency, burden and time,1.2 CONT/ 1.9 for 30 SEC BIL
70KV/170KVp, oil cooled porcelain insulated or equivalent.
 The scope also includes the removal of old PT and
installation, testing, commissioning of new PT in the existing
structure at site and termination with the existing cable.
 All incidental work for completion of entire work is to be done
without any additional claim or compensation.
3. Tender value : Bidders are to be quoted.

4. Completion Period : 30 (Thirty) Days.

5. Maintenance Period or the : 1 (One) year from the date of completion of works.
Defect Liability Period
6. Security Deposit against work : 10% of Contract Value.

7. Bid Inviting Authority : Chief Executive Officer

Haldia Development Authority
City Centre, PO-Debhog, Haldia, 721657
Phone No. 03224 255926
Email ID: [email protected]
8. Eligibility Criteria for “Pre : 1. (i) The Agency should have successfully completed similar nature
Qualification” electrical work/water plant maintenance work/ water pumping
station maintenance work of completed work of value of at least
Rs. 1, 00,000.00 in the last Five Financial years from the date of
NIT in any Government / Semi Government / Undertakings/
Statutory bodies / PSU / Local Bodies. Credential of Completion
Certificate shall have to be produced in support of the claim. Or
(ii) The Agency should have successfully completed 2 (two) similar
nature electrical work/water plant maintenance work/ water
pumping station maintenance work of completed work each of the
value of at least Rs. 75,000.00 in the last Five Financial years from
the date of NIT in any Government / Semi Government /
Undertakings/ Statutory bodies / PSU / Local Bodies. Credential of
Completion Certificate shall have to be produced in support of the
claim. Or
Page 2 of 14
 (iii) The Agency is to submit credentials of one single running work of
similar nature electrical work/water plant maintenance work/ water
pumping station maintenance work which has been completed to
the extent of at least 80% or above and value of completed work is
at least Rs. 1, 00,000.00 Credential Certificate of satisfactory
running work to the above extent from appropriate authority i.e. not
below the rank of Executive Engineer or equivalent of any
Government / Semi Government / Undertakings/ Statutory bodies /
PSU / Local Body shall have to be submitted in support of the
claim.
2. Average Annual Turn Over from Contracting business for the past
3 (Three) Financial Years should be equal to or more than Rs.
2,00,000.00 from Contracting Business. Audited Balance Sheet
(authenticated by a chartered accountant) shall have to be produced
in support of the claim.
3. Statutory Documents (Self authenticated):
a. Latest Income Tax return
b. Latest VAT Return
c. Service Tax.
d. Professional Tax
e. Pan Card (Xerox Copy)
f. Trade License
g. Electrical Contractor License.
h. Electrical Supervising License.
i. Filled and Signed Form-I.
j. Other items as stated in ITB.
9. Earnest Money Deposit : Rs. 5000.00 (Rupees Five thousand) Only.

EMD in the form of separate DD/Bank Draft of any Nationalized /

Scheduled Bank drawn in favour of Chief Executive Officer, Haldia
Development Authority payable at Haldia shall be submitted along
with the tender documents.

The earnest money of unsuccessful Bidder shall be returned back not

later than 30 days from the bid validity period without interest.
10. Last date for submission of : Up to 2.30 pm on 25.04.2017 at the Office of the Chief Executive
Tender. Officer, Haldia Development Authority, Haldia Unnayan Bhawan,
City Centre, PO.-Debhog, Haldia , West Bengal-721657

11. Pre bid Meeting 17.04.2017 at 12:30 p.m. at the Office of the Chief Executive Officer,
Haldia Development Authority, Haldia Unnayan Bhawan, City Centre,
PO.-Debhog, Haldia , West Bengal-721657
12. Submission of Bid : Tender documents should be submitted in sealed envelope properly
Documents marked as NIT No, Bid name and the Name of work along with Name
and Address of the Bidder. Bidder shall also submit DD/Bank Draft
from any Nationalized/Scheduled Bank for EMD along with the tender
document.

Page 3 of 14
13. Date and time of opening of : On 25.04.2017 at 3.00 pm at the Office of the Chief Executive
Techno-Commercial Bid Officer, Haldia Development Authority, Haldia Unnayan Bhawan,
City Centre, PO.-Debhog, Haldia , West Bengal-721657
14. Date and time of opening of : On 27.04.2017 at 3.00 pm at the Office of the Chief Executive
Financial Bid Officer, Haldia Development Authority, Haldia Unnayan Bhawan,
City Centre, PO.-Debhog, Haldia , West Bengal-721657
15. Financial Bid : A lump sum rate shall be quoted by the bidder.
The Financial Bid shall be submitted in the prescribed Financial Bid
Format (Annexure-I). The bidders shall properly asses and quote the
rate against the total work in the Financial Bid format. The quoted rate
shall include the scope of one year defect liability period. No separate
payment shall be made against the any defect repairing. The cumulative
amount based on the estimated quantity mentioned in the format shall
be taken in evaluation for L1 bidder. Incomplete Financial bid shall be
rejected.
16. Validity of Bid : 120 days

17. Important Instructions :  All duties, taxes, royalties, cess, including 1% Cess under W.B.
Building and other Construction Workers (Regulation of
Employments & Condition of Service) Act, 1996], toll, taxes and
other levies payable by the Contractor under the Contract to the
State / Central Government for any other cause, shall be included in
the rates, prices and total Bid price submitted by the bidder. 1%
Cess under W.B. Building and other Construction Workers
(Regulation of Employments & Condition of Service) Welfare Cess
Act, 1996 will be deducted from the running bills.
 The financial bid documents of the technically qualified bidders
will only be opened.
 The intending bidders are requested to inspect the locations before
bidding.

Sd/-
Chief Executive Officer
Haldia Development Authority

Page 4 of 14
 INFORMATION TO THE BIDDERS (ITB)
1. Application for Tender
Request for tender paper is to be placed to the office of the CEO, HDA.
2. Submission of Tender
The tender will be submitted in two bid system i.e. Technical bid & Financial bid.
Cover A: The Technical bid having the DD of EMD along with all the mandatory
documents complete in all respect shall be submitted in a sealed COVER-A. This shall be
marked as Technical Bid along with NIT No., Name and address of the bidder.
Cover B: The Financial Bid in the prescribed format complete in all respect shall be
submitted in a sealed COVER-B. This will be properly marked as Financial Bid along
with NIT No., Name and address of the bidder.
Both Cover A and Cover B shall be placed within a larger cover. It shall be properly
marked with NIT No., Name and address of the bidder over the cover. The tender document
shall be dropped in the Tender box kept at the office of the Chief Executive Officer, Haldia
Development Authority, City Centre, P.O. Debhog, Haldia-721657, Dist: Purba Medinipur.
Bidders can also send the documents to this office through registered post / courier.
2.1 TECHNICAL BID
2.1.1 Receiving of documents
Relevant tender documents shall be submitted within stipulated date and time.
Mandatory Documents:
If the mandatory documents are not submitted within the stipulated date & time, then bid
of the applicant shall summarily be cancelled and the bid offer shall not be opened. The
Details of Mandatory Documents are given below:
Mandatory Documents (Self Authenticated):
1. Copies of original documents defining the constitution or legal status, Name and address,
registration detail of Firm / Company / Agency, place of registration, and principal place
of business, name of proprietor and written power of attorney of the signatory of the Bid to
commit the Bidder.
2. Completion certificate filled in Form – I along with details of similar type of project/job
under any Government / Semi Government / Undertakings / Autonomous / Statutory
bodies/ Local bodies, with requisite single tender value.
3. Latest Income Tax return
4. Latest VAT Return
5. Service Tax
6. Professional Tax
7. Pan Card (Xerox Copy)
8. Trade License
9. Electrical Contractor License.
10. Electrical Supervising License.
Note: The application will be summarily rejected if any of these documents are missing
in the envelope. Original documents shall be produced by the bidder for its
verification, as required by the authority.
2.1.2 Receiving of Earnest Money Deposit (EMD)

Page 5 of 14
 EMD in the form of separate DD/Bank Draft of any Nationalized / Scheduled Bank in
favour of Chief Executive Officer, Haldia Development Authority, Haldia payable at
Haldia has to be deposited along with Financial Bid.
2.1.3 CREDENTIAL:
(i) The Agency should have successfully completed similar nature electrical work/water
plant maintenance work/ water pumping station maintenance work of completed work of
value of at least Rs. 1, 00,000.00 in the last Five Financial years from the date of NIT in any
Government / Semi Government / Undertakings/ Statutory bodies / PSU / Local Bodies.
Credential of Completion Certificate shall have to be produced in support of the claim.
Or
(ii) The Agency should have successfully completed 2 (two) similar nature electrical
work/water plant maintenance work/ water pumping station maintenance work of
completed work each of the value of at least Rs. 75,000.00 in the last Five Financial years
from the date of NIT in any Government / Semi Government / Undertakings/ Statutory
bodies / PSU / Local Bodies. Credential of Completion Certificate shall have to be
produced in support of the claim. Or
(iii) The Agency is to submit credentials of one single running work of similar nature
electrical work/water plant maintenance work/ water pumping station maintenance work
which has been completed to the extent of at least 80% or above and value of completed
work is at least Rs. 1, 00,000.00 Credential Certificate of satisfactory running work to the
above extent from appropriate authority i.e. not below the rank of Executive Engineer or
equivalent of any Government / Semi Government / Undertakings/ Statutory bodies / PSU
/ Local Body shall have to be submitted in support of the claim.
Form – I for fully (100 %) completed works during the last 5 (five) years from the
date of NIT will only be accepted. The tenderer should attach the hard copy of the said
certificate under their signature along with the tender documents. The execution of water
supply maintenance, repairing or similar nature of work is mentioned in the Form-I,
therefore agencies who have completion certificate against any of the works mentioned in
Form-I shall be eligible for this tender.
The Completion Certificate should be pertaining to the work specified in the NIT. The
completion certificate should not be misleading the authority. If the completion certificate
has mention on multiple nature of works executed by the agency in a single tender
including the work specified in this NIT, then the value of the work as specified in this
NIT will only be taken into account for evaluating the eligibility of the bidder. The
decision of the authority in this respect is final and binding.
2.1.4 If the applicant is an authorized signatory he should submit document of authorization
(Power of Attorney) in his favour along with the application. In case of Partnership firm,
copies of the partnership deed are to be submitted along with the tender document.
2.1.5 Average Annual Turn Over from Contracting business for the past 3 (Three) Financial Years
should be equal to or more than Rs. 2,00,000.00 from Contracting Business. Audited Balance
Sheet (authenticated by a chartered accountant) shall have to be produced in support of the
claim.
2.1.6 Penalty for suppression / distortion of facts :
If any tenderer fails to produce the original hard copies of the documents (especially
Completion Certificates, audited balance sheets or any document which is vital for his
eligibility), or any other documents within the specified time frame stated above or if any
Page 6 of 14
 deviation is detected in the hard copies from the uploaded soft copies or if there is any
suppression of fact during any time of the tendering process or even after the issuance of
work order, the tenderer will be suspended from participating in the tenders on Tender
platform up to 2 (two) years.
2.2 FINANCIAL BID:
1. A lump sum rate shall be quoted by the bidder. The Financial Bid shall be
submitted in the prescribed Financial Bid Format (Annexure-I). The bidders shall
properly asses and quote the rate against the total work in the Financial Bid format.
The quoted rate shall include the scope of one year O&M of that item including
supply, installation, testing & commissioning. No separate payment shall be made
against the one year O&M of the completed project. The cumulative amount based
on the estimated quantity mentioned in the format shall be taken in evaluation for L1
bidder. Incomplete Financial bid shall be rejected.
2. The rate is to be quoted clearly in the specified space of the Tender form/ Financial
bid Form.
3. The rate quoted by tenderer shall be inclusive of all elements of taxes and duties,
demands, etc. The tenderer shall include income tax, sales tax, service tax, cess etc. as
applicable, octroi if any, toll, ferry charges, local charges, royalties, turn over tax and
all other charges as applicable while quoting the rate.
4. All other charges like insurance charges, freight etc as would be required for
completion of the work shall also be included in the rate quoted. No claim what so
ever in this account shall be entertained.
2.3 Taxes & duties to be borne by the Contractor :
It may again be reiterated that Income Tax, VAT, Sales Tax, Royalty, Construction
Workers’ Welfare Cess and similar other statutory levy / cess etc. will have to be borne by
the contractor while executing the work.
2.4 Site inspection before submission of tender :
Before submitting any tender, the intending tenderer should make them selves acquainted
thoroughly with the local conditions prevailing at site by actual inspection and taking into
consideration all factors and difficulties likely to be involved in the execution of work in
all respect and no claim whatsoever will be entertained on these account afterwards.
2.4.1 Conditional and incomplete tender :
Conditional and incomplete tenders shall be summarily rejected.
3. Acceptance of Tender :
Lowest valid rate may be accepted, however, the undersigned does not bind himself to do
so and reserves the right to reject any or all the tenders, without assigning any reason and
also reserves the right to split the work amongst more than one Tenderer.
4. Return of Earnest Money of the unsuccessful tenderer(s)
The earnest money of unsuccessful Bidder shall be returned not later than 30 days from the
bid validity period without interest.
5. Completion Period: The Successful bidder shall complete the execution of work within 30
days from the date of issue of Work Order. Penalty as prescribed in this tender shall be
imposed for every week delay in completion of the work.
6. Payment
 Payment will depend upon the availability of fund and no financial claim in case of any delay
in payment will be entertained. Payment on supply without successful erection and
commissioning will not be entertained.
Page 7 of 14
  The Contractor will notify the authority regarding the work being completed. The quantity
and quality of executed work will be taken into account for the preparation of bill. The
engineers of HDA shall field verify the work executed. Only the items which are successfully
installed and commissioned will be taken in the preparation of bill.
 All the applicable routine test, type test and other test reports shall be submitted along with
the bill prayer.
7. Security Deposit
7.1 The bidder shall be required to properly maintain the work including all its components for a
period of 01 (one) year from the date of completion of the whole work recorded in the MB.
10% will be deducted from each RA bill as Security Deposit. The EMD shall be adjusted
with the Security Deposit. The release of S.D. would be subject to quality and proper
maintenance of the work and its components satisfactorily for the entire security period.
Failure to execute proper maintenance of the work will lead to forfeiture of the security
deposit.
7.2 An application along with a prescribed format of this office to be submitted for release of
S.D. for which the contractor should apply to the authority at least 2 (two) months prior to
the last date of defect liability period with an undertaking that the work is maintained
properly as per the terms of contract.
7.3 The schedule for release would be as below:
1. After 1 st year from the date of completion of work – 100% of SD.
8. Withdrawal of tender:
A tender once submitted shall not be withdrawn within a period of 120 days from the last
day of the opening of the financial bid of the tender. If a tenderer withdraws his tender
within this period without any valid reason, the EMD shall be forfeited.
9. Other Terms & Conditions:
9.1 Tenderers requested to be present in person during the opening of bid.
9.2 The tender accepting authority may ask any tenderer to submit analysis to justify the rate
quoted by the tenderer.
9.3 The agency may ask any questions related to work on or before the pre bid meeting.
9.4 The Agencies/contractor shall abide by all the labour welfare laws and their modifications
from time to time, if any, within the contract period. Minimum labour wages act, labour
facilities, E.S.I, P.F, Bonus facilities etc. should be provided as per latest Govt.
order/Circulars. In no case, HDA shall be held responsible for any eventualities in this
regard including payment of wages to personnel deployed by the contractor.
9.5 In no case the cost of Tender Paper will be refunded, but earnest money will be refunded to
unsuccessful tenderer after issuance of work order to the successful bidder within the tender
validity period.
9.6 HDA takes no responsibility for any delay/loss/non-receipt of tender document or any other
letter sent by post either way.
9.7 Tenderer can approach only the Executive Engineer (Electrical)/ Assistant Engineer
(Electrical), HDA for any clarification with respect to this tender.
9.8 The decision of authority with respect to this tender is final and binding.
9.9 All corrections in the tender should be signed with date by the Tenderer. Each of the Tender
document and drawings must be signed by the Tenderer.
9.10 Tenderers who will sign on Tender on behalf of a company or Firm must produce the
“Registered documents” in respect of their competency to do so, failing which their tender
will not be considered.
Page 8 of 14
9.11 After receipt of the Work Order, the successful Tenderer shall submit the work programme,
Bar chart of execution of the work, establish site office and deploy Site Engineers. He shall
also maintain Work Order Copy, Drawings, schedule of work and tools & tackles at site to
assists HDA Engineers to carry out necessary checking and supervision of the work.
9.12 It has been observed that the successful bidders deploy unqualified engineers and supervisor
during execution of work. Therefore, the successful bidder shall ensure that qualified
engineers are deployed to carry out quality works. If substandard works during the execution
of work is detected, then the authority shall have right to direct the agency to re-do the work
once again, check the qualification of engineers and supervisors, penalize the agency etc.
9.13 The successful Tenderer shall have to start the work at site within 7 days after receipt of the
work order failing which work order shall be cancelled with forfeiture of earnest money
deposited with HDA without assigning any reason.
9.14 Sub-letting of the job is not permissible and the Tenderer must submit one undertaking that
he will not sub-let the job under any circumstances. If the authority comes to know that the
agency has sub-let the work then action shall be taken to terminate the contract and the SD
money will be forfeited.
9.15 All materials & workmanship shall be as per the approved quality and methodology.
9.16 An amount equal to 1% of the contract amount will be deducted from the RA bill / final bill
on account of “the building and other construction work (regulation of employment and
condition of service) Act, 1996” and “The building and other construction work welfare cess
Act, 1996” apart from other statutory deductions from bills/ payment due.
9.17 No advance will be paid to the contractor. The contractor will pay minimum wages to his
workmen in the presence of HDA engineers and only after certification by HDA engineers
that the minimum wages have been paid the bill will be processed.
9.18 Progressive payment will be paid in running account bill subject to good performance.
Payment may be withheld / not made on average or poor quality of job. If the agency gets
average or poor grading of work quality, he may be debarred for one year from the tender of
HDA.
9.19 Defect liability period starts from the date of completion of the work and release of Security
Money (10% of the contract value) will be done as per the date of completion of the work.
9.20 No escalation of cost is permissible at any time after the issuance of work order. Agency
shall be barred from approaching the authority to claim escalation cost for reasons
whatsoever.

9.21 Original copy of all certificates shall be produced for checking and verification of all
supporting documents on request of HDA.

9.22 The Deployment of Supervisory and Technical Personals against this tender:
The agency shall have to provide sufficient supervisory and Technical personals against the
erection and commissioning work. The agency shall have to inform HDA the name of
personal engaged against the work. In case any deployed personal are found inefficient or
incompetent, the agency shall have to replace the personal within seven days of HDA’s
direction.

9.22.1 The Emergency Services: The awarded agency will have to attend all complains for any
break down, malfunctioning of the completed works within 24 hours on call over
telephone/mobile/e-mail from HDA & also will have to restore the system without any
Page 9 of 14
 delay. For any non satisfactory service the work order of the agency shall be cancelled and
EMD and SD will be forfeited. No separate payment shall be made against the One year
O&M of the completed project.

9.23 Penalty: Time is the essence of any contract and any deviations from completion time will
attract penalty @ 0.5% per week delay and maximum of 10% for the non-execution portion
of the work.

9.24 The agency should possess the requisite and relevant equipments and machineries for the
work. If equipments and machineries are not deployed as per the undertaking given by the
contractor, the Engineer in charge is authorized to stop the work and direct the contract to
deploy them immediately. If the contractor fails to carry out the direction, then the authority
may take appropriate action including forfeiture of EMD and cancellation of the work order.

9.25 Credibility of the agency engaged for more than two works in HDA will be evaluated by the
tender committee and whether to allow the agency to participate in further tenders of the
authority will be decided by the committee. Decision of the authority is final and binding on
the concerned agency.

9.26 The contractor shall collect photography/video photography with dates of the site firstly
before the start of the work, secondly mid-way in the execution of different stages of work
and lastly after the completion of the work. The photographs shall have date digital date
printed. A minimum of 10 such photographs should be submitted at the time of submission
claim for payment. No separate payment will be made to the contractor for this purpose.
Payment shall not be made without submitting the photographs/video photographs.

9.27 HDA reserves the right not to allow the agency to participate in future tenders under the
following circumstances.
(i) Delay in completion of job.
(ii) Performance in terms of either quality of materials and workmanship.

9.28 In case of any modification in drawings & estimate etc., it shall be notified to the vendors
during pre-bid meeting or through corrigendum.

9.29 Termination of Contract/ Work Order: The authority may terminate the contract/work
order due to the following reasons.
i) Poor Progress of work.
ii) Poor Quality of work.
iii) Adoption of any unfair means during execution of work.
iv) Violation/Non-compliance of any instructions of the authority.
For termination of the contract/work, the authority will issue a 7 days notice to the
agency/contract to make up the discrepancy/shortfall of the work as instructed by the
authority, failing which the contract/work order will be terminated with forfeiture of
E.M.D., S.D., Performance Security etc.

Page 10 of 14
 9.29.1 Discretion of the authority inviting tender - The tender inviting authority reserves the
right to accept or to reject any or all applications/tenders without assigning any reason
whatsoever. On matters of dispute authority decision shall be final and binding. The
quantity of work indicated above is provisional and should not be taken as firm. The extent
to which the work would be actually executed will depend on the final decision of the
Executive Officer, HDA. He however reserves the right to reduce the quantity even
substantially without assigning any reason thereof and take up the same otherwise for which
no compensation is payable under any circumstances.

Sd/-
Chief Executive Officer
Haldia Development Authority

Memo No.: _74(11) /HDA/ IX-A-88(Part-III) Dated : 11th April’2017

Copy forwarded for information to:
1. The Chairman, Haldia Development Authority.
2. The District Magistrate, Purba Medinipur.
3. The Additional District Magistrate & Additional Executive Officer, Purba Medinipur Zilla
Parishad, Tamluk, Purba Medinipur.
4. The Sub-Divisional Officer, Haldia, Purba Medinipur.
5. The Executive Engineer (Civil), Haldia Development Authority.
6. The District Information & Cultural Officer, Purba Medinipur.
7. The District Informatics Officer, NIC, Purba Medinipur, Tamluk with a request to publish it in the
official website of Purba Medinipur District.
8. The System Analyst, H.D.A. with a request to arrange to publish it in the website of HDA.
9. CA to the CEO, HDA with a request to make necessary arrangements for publishing
advertisement in news papers.
10. Reception
11. Notice Board.

Sd/-
Chief Executive Officer
Haldia Development Authority

Page 11 of 14
 FORM – I
COMPLETION CERTIFICATE
(100 % PHYSICAL COMPLETION)

1 Name of the work

2 Name of the client :

3 Amount put to tender :

4 Contractual amount against the tender :

5 Date of commencement of work :

6 Date of completion as per work order :

7 Actual date of completion :

Final gross value of the bill or RA bills for –

8 :

Note: In case of completion of multiple nature of works in a single tender, then the value of work as
specified in the NIT shall only be taken for the eligibility of the bidder.

I hereby declare that all the statements made above are true to my knowledge. I also understand
that any discrepancy found in the above statement will render me liable for cancellation of my tender.

(Signature of the bidder)

Note:

1. While calculating the amount, i.e. money value of the major item ‘Earthwork’ stated above,
amount of all sub-items like leads, lifts, disposal, transportation included in the major item should
be arithmetically added.
2. Completion Certificate (s) should be supported by BoQ(s).
3. Completion Certificate for fully (100%) completed works will only be considered.

Page 12 of 14
 FORM – II
STATEMENT ON ANNUAL TURNOVER FROM CONTRACTUAL BUSINESS

This is to certify that the following statement is the summary of the audited Balance sheet arrived

from contractual business in favour of …………………………………………………. for the three

consecutive years.

Financial
Sl.
Remarks
No.
Year Turnover (rounded of)

1 2012-2013

2 2013-2014

3 2014-2015

Total

Average Turnover

Note :

i) Average turnover is to be expressed in lakh of rupees, rounded up to two digits

after decimal.
ii) Average turnover for 3 years is to be obtained by dividing the total turnover by 3
(three).

Signature of the Bidder

Page 13 of 14
 ANNEXURE-I
FINANCIAL BID FORMAT
NIT NO 02/HDA/EC-ELECT/2017-2018

1. Lump sum unit Rate against NIT

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 36KV 50 HZ VOLTAGE

TRANSFORMERS 3 NOS WITH ACCESSORIES AT GEONKHALI OLD WATER
TREATMENT PLANT Sub-Station (ON TURN-KEY BASIS).

Sl.
Description of Work Rate Unit Qty. Amount (Rs.)
No.
 Supply, installation, testing and
commissioning of 36KV 50 Hz out- door voltage
transformer ratio 33000/√3/110/√3 single phase
3
outdoor , 100VA accuracy class 0.5 Rated voltage
1. No. ( 3-
factor at rated frequency, burden and time,1.2 CONT/
phases)
1.9 for 30 SEC BIL 70KV/170KVp, oil cooled
porcelain insulated or equivalent equipment..

2.  Removal of old defective PT and installation,

testing, commissioning of above new PT in the
3
existing structure at site and necessary termination
No. ( 3-
with the existing cable.
phases)
All incidental work for completion of entire work is to
be done without any additional claim or compensation.
TOTAL Rs.

Total amount Rupees (Words)…………………………………………………………………………….

Signature of Bidder with seal & stamp.

Page 14 of 14