Section 5: Documents Establishing the Eligibility and Qualifications of

the Bidder
Bidder Information Form3
Date: [20/February/2018] ITB No.: ITB-032/18

Page ________of ________ pages

1. Bidder’s Legal Name [Sizar Company for General Contracting]

2. In case of Joint Venture (JV), legal name of each party: [Sizar Company for General Contracting]

3. Actual or intended Country/ies of Registration/Operation: [Iraq, Kurdistan Region]

4. Year of Registration in its Location: [1998]

5. Countries of Operation 6. No. of staff in each Country 7.Years of Operation in each Country
Iraq 60 20 Years

8. Legal Address/es in Country/ies of Registration/Operation:[Iraq, Dahuk, Ronahy Qtr. 99416, Saka

Street 46 St. Close to the Directorate of distributing Oil Products .]

9. Value and Description of Top three (3) Biggest Contract for the past five (5) years
See attached
10. Latest Credit Rating (Score and Source, if any, e.g. D&B)

11. Brief description of litigation history (disputes, arbitration, claims, etc.), indicating current status and
outcomes, if already resolved.

12. Bidder’s Authorized Representative Information

Name: [Subhi Mohammed Abdullah]

Address: [Iraq, Kurdistan Region, Duhok]
Telephone/Fax numbers: [+964 750 451 4984]
Email Address: [[email protected]]
13. Are you in the UNPD List 1267.1989 or UN Ineligibility List ? ☐ YES

3 The Bidder shall fill in this Form in accordance with the instructions. Apart from providing additional information, no alterations
to its format shall be permitted and no substitutions shall be accepted.

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14. Attached are copies of original documents of:

☐ All eligibility document requirements listed in the Data Sheet

☐ If Joint Venture/Consortium – copy of the Memorandum of Understanding/Agreement or Letter of
Intent to form a JV/Consortium, or Registration of JV/Consortium, if registered
☐ If case of Government corporation or Government-owned/controlled entity, documents establishing
legal and financial autonomy and compliance with commercial law.

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 5b. Qualification information:
(i) Similar experience (including UNDP contracts)

ITB requirements Bidder’s Similar Experience Amount (US$)

HKN (concrete Work) 912,000$

(ii) Annual Turnover:

Turnover in USD Highest

Remarks
Annual
2012 2013 2014 2015 2016
Turnover
2 Mill. 2 Mill. 1 Mill. 0.5 Mill. 1 Mill. 2 Mill.

➢ For J/V the sum of turnovers of all partners in any single year during the last five years will determine the total annual turnover
➢ However, the leading company shall meet not less than 40% of the turnover criteria and financial resources criteria.

(iii) Liquidity (Bank statement, credit facility, etc.):

ITB requirements Bidder’s Liquidity List Amount (US$)

See Attached 1,983,650

(iv) Litigation History (including pending litigation)

☐
X No litigation history for the last 3 years
☐ Litigation History as indicated below
Year of Amount in Contract Identification Total Contract Amount
dispute dispute (in US$) (current value in US$)
Name of Client:
Address of Client:
Matter in dispute:
Party who initiated the dispute:
Status of dispute:
Party awarded if resolved:

(v) History of Contract Non-Performance

☐
X Contract non-performance did not occur for the last 3 years

☐ Contract(s) not performed for the last 3 years

Year Non- performed Contract Identification Total Contract Amount
portion of (current value in US$)
contract
Name of Client:
Address of Client:
Reason(s) for non-performance:
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 (vi) Current on-going commitments (if any with UNDP & Other Clients);

Project Client Name Amount in US$ Completion Ratio Anticipated date of

Description Completion
Civil Work HKN Energy 2,600,000 100 % 1/12/2017
EST1, Swaratika,
Duhok

(vii) Top three Projects implemented during the last 5 years:

Project Description Client Amount Year of % Performance

in US$ Completion Completed Evaluation
See Attached Contracts

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 Joint Venture Partner Information Form (if Registered)4
Date: [insert date (as day, month and year) of Bid Submission]
ITB No.: 032/18

Page ________ of ________ pages

No JV Available

1. Bidder’s Legal Name: [insert Bidder’s legal name]

2. JV’s Party legal name: [insert JV’s Party legal name]

3. JV’s Party Country of Registration: [insert JV’s Party country of registration]

4. Year of Registration: [insert Party’s year of registration]

5. Countries of Operation 6. No. of staff in each Country 7.Years of Operation in each

Country

8. Legal Address/es in Country/ies of Registration/Operation: [insert Party’s legal address in country of

registration]

9. Value and Description of Top three (3) Biggest Contract for the past seven (7) years

10. Latest Credit Rating (if any) :Click here to enter text.
1. Brief description of litigation history (disputes, arbitration, claims, etc.), indicating current status and
outcomes, if already resolved. Click here to enter text.

13. JV’s Party Authorized Representative Information

Name: [insert name of JV’s Party authorized representative]

Address: [insert address of JV’s Party authorized representative]
Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Party authorized representative]
Email Address: [insert email address of JV’s Party authorized representative]
14. Attached are copies of original documents of: [check the box(es) of the attached original documents]

☐ All eligibility document requirements listed in the Data Sheet

☐ Articles of Incorporation or Registration of firm named in 2.
☐ In case of government owned entity, documents establishing legal and financial autonomy and compliance
with commercial law.

4 The Bidder shall fill in this Form in accordance with the instructions. Apart from providing additional information, no alterations
to its format shall be permitted and no substitutions shall be accepted.

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 Section 6: Technical Bid Form5

ITB 033/18 - Construction of 132 kV Overhead Transmission Line between Mulla Abdulla
SS and Al Haweja SS - Kirkuk Governorate.

Name of Bidding Organization / Firm: Sizar Company for General Contracting

Country of Registration: Iraq, Kurdistan Region, Erbil
Name of Contact Person for this Bid: Subhi Mohammed Abdullah
Address: Iraq, Kurdistan Region, Duhok, Ronahi Qr
Phone / Fax: +964750 451 4984
Email: [email protected]

SECTION 1: EXPERTISE OF FIRM/ ORGANISATION

This section should fully explain the Bidder’s resources in terms of personnel and facilities necessary for the
performance of this requirement.

1.1 Brief Description of Bidder as an Entity: Provide a brief description of the organization / firm submitting
the Bid, its legal mandates/authorized business activities, the year and country of incorporation, and
approximate annual budget, etc. Include reference to reputation, or any history of litigation and arbitration in
which the organisation / firm has been involved that could adversely affect or impact the delivery of goods
and/or performance of related services, indicating the status/result of such litigation/arbitration.

1.2. Financial Capacity: Based on the latest Audited Financial Statement (Income Statement and Balance
Sheet) describe the financial capacity (liquidity, stand-by credit lines, etc.) of the bidder to engage into the
contract. Include any indication of credit rating, industry rating, etc.

1.3. Track Record and Experiences: Provide the following information regarding corporate experience within
at least the last seven (7) years which are related or relevant to those required for this Contract.

Name of Client Contract Period of Types of Status or Date References

project Value activity activities Completed Contact Details
undertaken (Name, Phone,
Email)
Please fill Please fill Please fill Please fill Please fill here Please fill here Please fill here
here here here here

SECTION 2 - SCOPE OF SUPPLY, TECHNICAL SPECIFICATIONS, AND RELATED SERVICES

This section should demonstrate the Bidder’s responsiveness to the specification by identifying the specific

5
Technical Bids not submitted in this format may be rejected.

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components proposed, addressing the requirements, as specified, point by point; providing a detailed
description of the essential performance characteristics proposed; and demonstrating how the proposed bid
meets or exceeds the specifications.

2.1. Scope of Supply: Please provide a detailed description of the goods to be supplied, indicating clearly how
they comply with the technical specifications required by the ITB (see below table); describe how the
organisation/firm will supply the goods and any related services, keeping in mind the appropriateness to local
conditions and project environment.

Description/ Quality Certificate/ Export

Item Specification of Source/ Country Qty Licenses, etc. (indicate all
No. Goods Manufacturer of Origin that applies and if attached)

A supporting document with full details may be annexed to this section

2.2. Technical Quality Assurance Mechanisms: The bid shall also include details of the Bidder’s internal technical
and quality assurance review mechanisms, all the appropriate quality certificates, export licenses and other
documents attesting to the superiority of the quality of the goods and technologies to be supplied.

2.3. Reporting and Monitoring: Please provide a brief description of the mechanisms proposed for this project
for reporting to the UNDP and partners, including a reporting schedule.

2.4. Subcontracting: Explain whether any work would be subcontracted, to whom, how much percentage of
the work, the rationale for such, and the roles of the proposed sub-contractors. Special attention should be
given to providing a clear picture of the role of each entity and how everyone will function as a team.

2.5. Risks / Mitigation Measures: Please describe the potential risks for the implementation of this project
that may impact achievement and timely completion of expected results as well as their quality. Describe
measures that will be put in place to mitigate these risks.

2.6 Implementation Timelines: The Bidder shall submit a Gantt Chart or Project Schedule indicating the detailed
sequence of activities that will be undertaken and their corresponding timing.

2.7. Partnerships (Optional): Explain any partnerships with local, international or other organizations that are
planned for the implementation of the project. Special attention should be given to providing a clear picture
of the role of each entity and how everyone will function as a team. Letters of commitment from partners and
an indication of whether some or all have successfully worked together on other previous projects is
encouraged.

2.8. Anti-Corruption Strategy (Optional): Define the anti-corruption strategy that will be applied in this project
to prevent the misuse of funds. Describe the financial controls that will be put in place.

2.9 Statement of Full Disclosure: This is intended to disclose any potential conflict in accordance with the
definition of “conflict” under Section 4 of this document, if any.

2.10 Other: Any other comments or information regarding the bid and its implementation.

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 SECTION 3: PERSONNEL

3.1 Management Structure: Describe the overall management approach toward planning and implementing
the contract. Include an organization chart for the management of the contract, if awarded.

3.2 Staff Time Allocation: Provide a spreadsheet will be included to show the activities of each personnel
involved in the implementation of the contract. Where the expertise of the personnel is critical to the success
of the contract, UNDP will not allow substitution of personnel whose qualifications had been reviewed and
accepted during the bid evaluation. (If substitution of such a personnel is unavoidable, substitution or
replacement will be subject to the approval of UNDP. No increase in costs will be considered as a result of any
substitution).

3.3 Qualifications of Key Personnel. Provide the CVs for key personnel (Team Leader, Civil engineers,
Managerial and general staff) that will be provided to support the implementation of this project. CVs should
demonstrate qualifications in area of expertise relevant to the Contract. Please use the format below:
PLEASE SEE ATTACHED CV OF KEY PERSONNEL
Name:
Role in Contract Implementation:
Nationality:
Contact information:
Countries of Relevant Work Experience:
Language Skills:
Education and other Qualifications:
Summary of Experience: Highlight experience in the region and on similar projects.
Relevant Experience (From most recent):
Period: From – To Name of activity/ Project/ funding Job Title and Activities
organisation, if applicable: undertaken/Description of
actual role performed:
e.g. June 2010-January 2011
Etc.
Etc.
References (minimum of 3): Name
Designation
Organization
Contact Information – Address; Phone; Email; etc.
Declaration:

I confirm my intention to serve in the stated position and present availability to serve for the term of the
proposed contract. I also understand that any wilful misstatement described above may lead to my
disqualification, before or during my engagement.

_________________________________________________
__________________________
Signature of the Nominated Team Leader/Member Date Signed

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 Section 7: Price Schedule Form6

The Bidder is required to prepare the Price Schedule as indicated in the Instruction to Bidders.

1. All prices/rates quoted must be exclusive of all taxes, since the UNDP is exempt from taxes
as detailed in Annex II, Conditions of Contract, Section, and Clause 18.
2. The rates shall be used for the price analyses and evaluation purposes or any other
requirements during the project implementation and shall be fixed and firm for the duration
of the contract and any claim for price adjustment will not be entertained. The prices shall be
inclusive of all facilities, office running cost, communication, transportation, and company
overheads, etc.
3. The price of the items in the schedules (unless otherwise indicated) include: Supply of new
and best quality materials approved by the supervisor engineer, manpower, instruments and
installation, purchase or hire of machines and equipment used in the execution of the work
and transport materials from stored areas and whatever necessary to provide best quality
workmanship required for the respective works.
4. The General Technical Specifications (GTS) of Iraq applies to all items unless otherwise stated
as well as supervisor engineer instructions and approval.
5. No new items shall be added unless otherwise expressly allowed for in the Schedules.
6. Offers are expected to reflect realistic prices. Any gross deviations from the prevailing market
prices or unethical manipulations may cause the offeror to be disqualified.
7. UNDP has the right to increase or decrease for any item quantity or minor modifications to
the structures for the same unit price in the BOQ or to omit any item / structure considered
not necessary without any compensation to the contractor.
8. Any damage resulted from defect in execution by the Contractor on the executed
works/supplied goods during the defects liability period/warranty (one year after Substantial
completion of the work) should be repaired by the contractor and at his own expense and
during a week after receiving a notice in writing from UNDP.
9. If the Contractor fails to deliver the services within the time period(s) stipulated by the
contract, UNDP shall, without prejudice to its other remedies under the contract, invoke
Section 5: Special Conditions, Liquidated Damages.
10. All electrical, sanitary and drinking water net installations should be tested and approved by
the supervisor engineer upon completion of the works.
11. Price Schedule (BOQ) is attached separately.

6
No deletion or modification may be made in this form. Any such deletion or modification may lead to the
rejection of the Bid.
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 MANDATORY ADDITIONAL INFORMATION CONFIRMATION

Completion Period: 240 calendar days Agree: Yes

Warranty Period: One (12 month) calendar year Agree: Yes

After Sell Service for 1 Year: Agree: Yes

Delivery Term: DAP: Mulla Abdulla SS-Al Haweja SS – Kirkuk Governorate) Yes

Company Stamp and Signature: -------------------------------------------------------

Official E-mails of the Company: [email protected]

20 / February / 2018
Date: ------------------------------------

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