(H) For A Subject Countable Towards A Student S Cumulative Grade Point Average (CGPA) .A Practical of Two Hours Is Equivalent To One Credit Hour
(H) For A Subject Countable Towards A Student S Cumulative Grade Point Average (CGPA) .A Practical of Two Hours Is Equivalent To One Credit Hour
(H) For A Subject Countable Towards A Student S Cumulative Grade Point Average (CGPA) .A Practical of Two Hours Is Equivalent To One Credit Hour
2. DEFINITIONS
(a) Academic Programme. An “Academic Programme” means a Programme of
studies, which leads to the award of a Degree to the students, after the
successful completion of all its requirements.
(b) Assessment. Means evaluation of performance of students in academic
Programmes, including examinations, assignments, practicals, project
work, seminars and tutorials.
(c) Cease. Means that a student is declared unsuitable for further studies.
(d) Class Assignment. A task relevant to a course of study to substantiate the
course contents. An assignment may or may not be graded.
(e) Contact Hour. Means one hour spent on teaching, lab work, practicals,
research work, projects, seminars, workshops, internships, etc.
(f) Controller. The Controller of Examinations of the University.
(g) Credit Course. Means a course required for a degree and is counted
towards CGPA.
(h) Credit Hour (Crd. Hr). A lecture of one-hour duration per week in a semester
for a subject countable towards a student‟s Cumulative Grade Point Average
(CGPA).A practical of two hours is equivalent to one credit hour.
(i) Dean. The Dean of a faculty of the University.
(j) Director Academics. Means Director Academics of the University.
(k) Department. An Academic Department of the University.
(l) Examiner. A person appointed to conduct the examination.
(m) Faculty. Faculty of the University having two or more departments.
(n) Fee. Fee charged for every course attended by a registered student.
(o) Freeze. Means freezing of a semester on the request of the student.
(p) Grade. A letter grade which represent certain points earned by a student.
(q) Grade Point (P). Number of points assigned to a letter grade.
(r) Grade Point Average. The average of points earned by a student in a semester.
(s) Cumulative Grade Point Average (CGPA). The average of grade points
earned in all courses in all semesters of an Academic Programme.
(t) Chairman. Head of the academic department of the University.
(u) He. Pronoun Stands for both He and She.
(v) Non-Credit Course. Means a course of study, successful completion of
which is required for a degree but not counted towards CGPA.
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(w) Probation. A student is said to be on probation if his GPA in a semester is
lower than the required GPA for promotion to the next semester.
(x) Provost. Means the Provost of the University.
(y) Thesis/Dissertation. It is a report comprising the original research of a student
which is counted towards the partial fulfillment of his Master degree.
(z) Registration. Registration of the student in a Teaching Department of the
University.
(aa) Semester. An academic period, in which a set of courses in any disciplines
are offered.
(ab) Subject or Course. A “Subject” or “Course” of academic programme, which
is to be studied by a student for a fixed number of Crd. hours during a
semester. Each subject will carry a specific discipline code and number.
(ac) University. Means University of Swabi
(ad) Vice Chancellor. The Vice Chancellor of the University of Swabi
3. ACADEMIC PROGRAMMES / SCHEME OF STUDIES
3.1 The University of Swabi shall offer undergraduate and graduate study
Programmes as per The University of Swabi Act, 2009.
3.2 Undergraduate study Programmes include BBA (Hons), BCS (Hons), BS
(Hons), B.Sc(Hons) Agriculture, B.Com, DPEd, BPEd and B.Ed.
3.3 Graduate / Master Study Programmes include MBA, MPA, MEd, LLB and
MA / MSc.
3.4 Four-year Bachelor Degree Programmes:
a. shall spread over a minimum of 08 semesters (4 years) and a maximum
of 12 semesters (6 years), excluding summer semesters, if any.
b. shall be of 130 - 136 credit hours.
c. allow a regular student maximum work load of 15 to 18 credit hours
per semester. In case a student repeats some courses he may be
allowed to take a maximum of 21 credit hours with the approval of
Chairman and Dean concerned.
d. require the scheme of study of a particular department to make a
student to undertake assignment/internship/project, in addition to the
course work, and submit a report describing the activities covered. The
intensity of the assignment/internship/project, the time of the activity
and credit hours will be determined by the concerned department.
3.5 Two-year Master Degree
a. A two year Master Degree Programme shall spread over a minimum of
04 semesters (2 years) and a maximum of 06 semesters (3 years).
b. Two years Master Degree Programme shall be of 66-72 credit hours.
c. A regular student may be allowed a maximum work load of 15 to 18
credit hours. In case a student repeats certain courses he may be
allowed to take a maximum of 21 credit hours.
d. The scheme of study of a particular department may require a student
to undertake assignment/internship/project, in addition to the course
work, and submit a report describing the activities covered. The
intensity of the assignment/internship/project, the time of the activity
and credit hours will be determined by concerned department.
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3.6 One year BEd and MEd Degree Programmes
a. Course of study of BEd and MEd shall comprise a minimum of 02
and a maximum of 03 semesters, respectively.
b. BEd and MEd shall be of 36 credit hours each.
3.7 One year DPEd
a. Course of Study of DPEd and BPEd shall comprise a minimum of
02 and a maximum of 03 semesters, respectively.
b. DPEd shall be of 27 credit hours.
3.8 One year BPEd Programme
a. Course of study of BPEd shall comprise a minimum of 02 and a
maximum of 03 semesters, respectively.
b. BPEd shall be of 27 credit hours.
3.9 All Academic departments shall be responsible for developing schemes of
studies, and syllabi/courses for their academic programmes. The courses of
study and syllabi shall be reviewed and finalized by the respective Boards of
Studies. The same shall be submitted to the Board of Faculty, Academic
Council and Syndicate for approval. These courses and syllabi shall become
effective from the date of approval by the Syndicate or any other date as the
Syndicate may determine. However, the Vice Chancellor may grant approval
in anticipation on the recommendation of Chairman and Dean concerned.
4. ELIGIBILITY CRITERIA FOR VARIOUS ACADEMIC PROGRAMMES
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nd
15 BPEd BA / BSc at least 2 Division (45% Marks)
nd
16 DPEd BA / BSc at least 2 Division (45% Marks)
5. ADMISSION PROCEDURE
5.1 Admission is open to all eligible candidates without discrimination on the basis of
caste, creed, gender, place of origin or domicile from all over Pakistan. Foreign
students seeking admission in the University shall be required to submit their
applications through the Ministry of Education, Government of Pakistan.
5.2 The University shall invite applications for admission to various academic
programmes on prescribed application form, through an advertisement by
the Director Academics/Provost.
5.3 Candidates shall be required to submit application forms, within the
stipulated time, complete in all respects, along with attested copies of the
following documents.
a. S.S.C, H.S.S.C, B.A / B.Sc. or equivalent examination certificates / degrees.
b. Detail marks certificates of all certificates and degrees.
c. Character certificate from the head of the institution last attended.
d. Domicile certificate.
e. Four passport size photographs.
f. Migration certificate (original) within 15 days after admission.
g. Computerized national identity card or form „B‟.
h. Every application shall be accompanied by an affidavit signed by the
applicant and countersigned by his father/guardian stating that he will abide
by the Statutes, Rules and Regulations of the University and instructions
Page - 4 - of 26
issued from time to time, by the Vice Chancellor, Dean, Chairperson, or
teacher.
5.4 Candidates applying for admission to more than one discipline / category
will be required to submit a separate application form along with all
supporting documents, for each category / discipline.
5.5 A candidates declared eligible for admission to a programme shall appear
before the Selection Committee for interview and or test (if required).
5.6 Admission shall be granted strictly on merit. The Academic Council may
advise policy guidelines on merit criteria for admissions from time to time.
5.7 Within the policy guidelines set by the Academic Council, the academic
departments shall determine specific merit criteria for admission to their
respective study Programmes. However, where quota / reserve seats
exist, the criterion of merit shall be applied within each category.
5.8 In case of admission on reserve seats, the applicants / nominees shall
apply through proper channel. If no candidate appears for reserve seats /
quota then the Chairman of concerned department will convert reserve
seats to open merit with the approval of Dean.
5.9 The total number of seats and quota allocation (if any), in a specific
discipline shall be proposed by the respective academic department to the
Academic Council. The Academic Council after thorough review shall
recommend the same for approval to the Syndicate.
5.10 Academic departments shall constitute an Admission Committee comprising
Chairman / HOD / Principal of the Department / Institute / College concerned,
as a Head of the Committee and two other senior faculty members. The
whole admission process shall be conducted by the Admission Committee.
5.11 The Admission Committee shall submit its recommendation to the Dean of
the concerned faculty for approval.
5.12 If any candidate fails to appear before the Admission Committee for admission
and / or test, at the specified time and venue, he shall not be considered for
admission and the seat shall be offered to the next candidate on merit.
5.13 If two candidates have equal merit, the one senior in age shall be given
preference over the other for the purpose of admission.
5.14 All the candidates shall be required to bring the relevant original
documents for verification at the time of the interview.
5.15 Candidates selected for admission must finalize the admission requirements
within the notified period, failing which their right of admission will be forfeited
and the seats will be offered to the next candidate(s) on waiting list.
5.16 Appropriate time will be allowed to the selected candidates for fulfilling the
admission requirements after which admissions will be closed and no late
admission will be allowed in any case.
5.17 Wherever needed, the equivalence of academic qualification shall be
determined by the Equivalence Committee of the University or the case
may be referred to HEC for equivalence.
5.18 Foreign students shall be considered for admission after prior approval
from the Ministry of Education, Government of Pakistan, Islamabad.
5.19 All candidates selected for admission will be required to submit an
undertaking, on a judicial stamp paper of notified value, as per specimen
provided in the prospectus at the time of admission.
Page - 5 - of 26
5.20 Within 15 days of completion of admission, the profile of all the newly admitted
students along-with the recommendations of the departmental admission
committee shall be submitted by the Provost / Director Academics after due
verification of their particulars and payment of dues to Controller of Examinations
for registration in the University‟s Students Register. The profile of the newly
admitted students shall include their name, date of birth, examinations passed
with years, roll number, marks, divisions, percentage marks, the institution last
attended and the course to which he has been admitted.
5.21 All admissions shall remain provisional till verification of all the
credentials/information of newly admitted students by the Director
Academics/Provost. If any student is found guilty for submission of fake
document(s), his admission shall be cancelled immediately without any notice.
5.22 Incorrect information or suppression of facts in application form, shall result in
cancellation of the admission and expulsion from the University at any stage.
5.23 Admission to one department shall not give any student a right to
migrate to another department.
5.24 The Vice Chancellor may cancel/refuse admission of/to any
student/candidate without assigning any reason.
5.25 The University may suspend any particular discipline due to insufficient
number of applicants/any other reasons. In such cases, the applicants
may be considered for admission to another discipline subject to meeting
prescribed eligibility criteria, merit and availability of seats.
5.26 The following categories of candidates shall not be eligible for admission
to the Bachelor and/or Master study programmes of the University.
a. Who have got third division in the basic qualification
required for admission to the specific degree Programme.
b. Who have ceased to be students of this University on disciplinary grounds.
c. Who have already obtained a Bachelor or Master degree or an equivalent
degree from this or any other University in the same discipline.
d. Who are already on roll of this University or any other University.
5.27 Maximum age limit for admission to the Bachelor and Master Programmes shall
be 25 and 30, years respectively. The competent authority may, however, grant
relaxation in age limit on the recommendation of the Chairman/Head of the
concerned department in exceptional cases. The age attained by the applicant,
shall be counted on the closing date, fixed for submission of admission forms.
5.28 All newly selected students shall be required to deposit University dues
within specified time after their interview and the initial verification of
documents. Continuing students shall pay the University dues within one
week after start of each semester. The defaulters of the University dues
shall not be allowed to appear in the examination.
5.29 A student/candidate enrolled, as a full time regular student in any of the
degree programme of the University shall not be allowed to take
admission in any other degree Programme of this University or any other
University/Degree awarding institution simultaneously. In case of dual
enrollment a student will be liable for cancellation of both enrollments.
5.30 If a student fails to join a programme during the first two weeks of the
commencement of the semester as per announced schedule, his
admission shall stand cancelled automatically without any notice.
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6. MIGRATION
In order to protect the merit policy and maintain quality of education the
University shall not allow migration from any other University/College/Institute, in
any case. However, the Vice Chancellor / Academic Council has the power to
grant migration to a candidate in a special case.
7. TEACHING METHODOLOGY
8. SEMESTERS
Page - 7 - of 26
c. A summer semester shall not be a regular semester and will offer
opportunity only to those students who are short of the required
GPA for promotion to the next semester.
d. Those students who have failed or have withdrawn from a course
may also be allowed registration in summer semester if the same or
an equivalent course is offered.
9. CREDIT HOURS
9.1 A credit hour means teaching a theory course for one hour each week
throughout the semester for minimum of 16 weeks.
9.2 A course shall be defined on the basis of credit hours being taught in a week.
9.3 One credit hour in laboratory or experimental work would require a contact
of at least two hours per week throughout the semester.
9.4 The credit hours are denoted by two digits within brackets with a hyphen
in between. The first digit represents the theory part while the second
(right side) digit represents the practical.
9.5 A course of 03 credit hours with a denotation of 3(3-0) means three credit
hours of theory with no practical.
9.6 A course having 4 credit hours with denotation of 4(3-1), means three
lectures of one hour each and one practical of 02 hours per week.
9.7 A course having 3 credit hours with denotation of 3(2-1), means two
lectures of one hour each and one practical of 02 hours per week.
10. MAXIMUM / MINIMUM WORK LOAD AND REGISTRATION OF COURSES
10.1 A full time regular student will be allowed a maximum work load of 15-18
credit hours per week in a semester.
10.2 In case a student repeats some courses, he may be allowed a
maximum of 21 credit hours per week.
10.3 In summer semester (if there is any), a maximum of 6 credit hours may be
offered to the students for registration.
10.4 A student may be allowed to register an additional course as non-credit course,
which may not be in excess of the maximum work load of 7 courses in a
semester. The additional course, if successfully completed, will be reflected in
the transcript as non-credit course, without any impact on CGPA of the student.
10.5 A student may register a minimum of 3 credit hours per week in a
regular/summer semester but the maximum completion period shall
remain the same, i.e. 12 semesters for 4 year Bachelor degree
Programme and 06 semesters for 02 year Master degree Programmes.
10.6 If a student does not wish to register in any course in a semester, he will
be required to freeze the particular semester as per rule.
10.7 Academic departments shall display the list of courses being offered one week
before the start of the semester. All students shall register courses from that list
as per requirements of their degree Programme before start of the semester.
10.8 After submission of registration forms by the students, the Chairman of
each department shall forward the same to the Controller of Examinations,
till the end of second week of the semester.
10.9 The University shall offer every required course at least once in an academic year.
Page - 8 - of 26
11. CHANGE / DROP/ WITHDRAWAL OF COURSE(S)
11.1 Every student should register for the courses offered in the Semester on
the prescribed proforma before commencement of classes.
11.2 A student may be allowed to change a specific course on a proper request
with in one week of the registration.
11.3 A student may be allowed to drop a specific course on a proper request within 8
weeks of the start of the semester. In such case the course will be reflected on
the transcript with letter W and request for any refund will not be entertained.
11.4 A student may also be allowed to drop a semester after registration of courses,
within 8 weeks of the start of the semester. Such a student will, however, not
claim any refund of the University dues/tuition fee, etc. already paid by him/her
for the particular semester. The dropped semester shall, nevertheless, be
counted towards the maximum completion period of the degree.
11.5 A student may be allowed to withdraw from a course latest by the end of
th
15 week, but the same course will be reflected on the transcript with letter W.
12. REPEATING A COURSE
Page - 9 - of 26
lectures delivered and practicals conducted together with the total number
of lectures and practicals attended by each student.
13.4 The period of absence in case of participation in co-curricular / sports activities
with the permission of the Competent Authority may not be counted, as absence.
13.5 Students having class attendance less than 75% in a particular course
shall be awarded „F‟ grade in that course and he shall be required to
repeat the same course, if it is a compulsory course or an equivalent
course in lieu thereof, if it is an optional course.
13.6 Absence from class for two consecutive weeks or more without any
genuine reason shall entail cancellation of admission in the course by the
class teacher which would only be restored on appeal to the concerned
teacher made within 05 days of the cancellation order with payment of
Rs.1000. The class teacher will inform the Chairman of the Department
regarding cancellation and restoration of admission in the course.
13.7 Absence from a class for four or more consecutive weeks will debar the
student from examination and the course will be considered dropped. He
will be required to repeat.
14. EXAMINATIONS
14.1 All students shall be required to take two centralized examinations (Mid Term,
and Final Term) in a semester, besides class tests, assignments, etc., to be
conducted by the course teacher as per usual semester practice. The Mid
th
Term examination will be held in the 9 week of each semester. The Final
th
Term examination will be held at the end of each semester, in the 18 week
on the fixed dates. The Provost/Director Academics shall announce the
approximate dates of examinations at the beginning of the semester.
14.2 A student shall be eligible to appear in the examinations provided that:
a. he has been on the role of the University during that semester;
b. has registered himself for the concerned course(s) of study;
c. has 75% attendance;
d. has paid all the University dues including tuition/hostel fees, etc.
14.3 A student shall be evaluated in each course on the basis of various components
of the study including class attendance/participation, assignments, projects / lab
reports, presentation, quizzes, Mid Term, and Final Term examinations according
to the following weightage assigned to each category.
Page - 11 - of 26
He would be allowed 45 minutes for solving the question paper over and
above the time stipulated for a question paper.
14.18 Examination Aids
a. Students will take only writing material (pen, pencil, eraser, ruler,
etc.) into the examination room. Writing materials are not permitted
to have any annotations relevant to the content of the paper.
b. All bags, textbooks and notes etc. are not allowed in the
Examination room.
c. Bringing mobile telephone to the examination room is NOT
permitted. Mobile telephones will fall in the category of prohibited
examination aid. If the invigilating staff capture such material its
damage/loss will not be the responsibility of the University and the
same will be kept for record being a UFM support material.
d. Where a particular examination states that candidates are allowed
to bring and use specific aids, any candidate bringing items that
exceed or contradict that statement will have such items either
confiscated for the duration of the examination or, in marginal
cases, handed over with their examination scripts.
14.19 Open Book Examinations. At times, a teacher may allow open book
examination in a specific course, with the permission of the Chairman
concerned. In such case the students may be allowed to use text books,
notes, files, calculator, etc. Laptops, palm computers, mobile telephone
sets and other electronic devices shall not be allowed.
14.20 All cases pertaining to UFM shall be dealt with according to the provisions made
under the regulations relating to UFM/Malpractices in the examinations. Conduct
of semester examinations and disposal of UFM shall be dealt with as per “Annex
– A”.
14.21 Maintenance of Examination Records
(a) The Examination scripts of mid-term and final examinations will be sent to
Controller of Examinations who will keep the record in his custody.
(b) Controller of Examination will retain the records of the examination
till the completion of the degree of respective Programme.
(c) The result will be announced by the department.
(d) The Controller‟s office shall act as Central Record Office.
(e) The teacher concerned will prepare five copies of the results. He
shall retain one copy with him, display one copy on the notice board
and remaining three copies will be handed over to the
Departmental Examination Committee.
14.22 Results
a. Result of each course shall be declared within 10 days after
the examination and the result along with the scripts shall be
sent to the Controller Examinations.
b. Late submission of the result creates serious problems in implementation
of the clause 12 (repeating a course) and 16.1 to 16.9 (computation of
GPA/CGPA). Therefore, all teachers must submit the results in time failing
which the concerned teacher will be held responsible.
Page - 12 - of 26
15. GRADING POLICY
Sum of (Credit Hours of a Course x obtained G.P) of all courses of all semesters
CGPA
Sum of all Credit Hours of all semesters
(Also see example at Annex-C)
16.2 CGPA Required For Completion of Degree. Minimum qualifying CGPA for
the award of Bachelor degree shall be 2.00 and for the award of Master
degree shall be 2.50.
16.3 Probation
(a) When GPA of an undergraduate student in a semester is more than 1.00
and less than 2.00, he will be placed on probation in the next semester.
(b) When GPA of a graduate student in a semester in more than 1.50 and
less than 2.50, he will be placed on probation in the next semester.
(c) For 2 Semester Programme there will be no probation.
(d) For 4 Semester Programme there will be only 1 probation.
(e) For 8 Semester Programme there will be 2 Probations.
(f) In a 4 semesters Academic Programme, if a student does not improve
his GPA to 2.00 during his probation his admission will be cancelled.
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(g) In a 08 semesters (4 years) Academic Programme, if a student
does not improve his GPA to 2.50 in the first probation then again,
he will be on (second) last probation. If he does not improve his
GPA in the last probation his admission will be cancelled.
16.4 An undergraduate student must obtain a GPA of 2.00 and a graduate student must
obtained 2.50 in order to become eligible for registration in the next semester.
16.5 If student fails to complete successfully a minimum of 130 credit hours for
Bachelor and 66 credit hours for Master degree Programme by the end of
th th
the 12 and 6 semester, respectively, he shall not be awarded degree
and shall cease to be a student of the University.
17. COMPULSION. While on probation, a student shall
a. contact concerned faculty for guidance, and
b. keep a complete record of his semester work comprising home
assignments, laboratory work, reports, quizzes, mid-term, class
tests and the marks obtained
17.1 Every student of Bachelor‟s (Hons) and Master must successfully complete his
course requirements in a maximum of twelve and six semesters, respectively,
from the date of his first registration. No student under any circumstances shall
be allowed to continue studies beyond sixth semester in case of Master
Programme and beyond twelve semesters in case of Bachelor‟s (Hons).
17.2 Drop Out:
i. Drop out means that a student is considered unsuitable for further
studies at the University and is dropped out from the programme.
ii. Policy: A students will drop out as per policy of the University, with
the approved by Dean concerned of the University, subject to one
or all of the conditions listed below:
(a) On disciplinary grounds when recommended by discipline
committee of the University.
(b) If the student remains absent for 7 consecutive days without
valid reasons and does not readmit himself within 15 days.
(c) If his GPA decreases from 1.00 in any Semester.
18. REQUIREMENTS FOR THE AWARD OF A DEGREE
Page - 14 - of 26
19. DEPARTMENTAL EXAMINATION AND STUDENTS GRIEVANCE
COMMITTEE
19.1 Each department / Institute shall have a 03 member Departmental
Examination Committee headed by a senior faculty member to be
constituted by the Chairperson concerned.
19.2 Main functions of the Committee will be:
a. to maintain uniformity of standards in the courses taught in the
department / Institute by individual teachers.
b. to make arrangements for the conduct and supervision of examination.
c. to hear appeals arising from marking/evaluation of papers in
different courses.
d. to suggest provision of seminars, assignments etc.
e. timely preparation and announcements of results of mid-term and
final term examinations.
f. to submit an advance copy of the tabulated result showing detailed
marks (subject wise), aggregate and grades duly authenticated by
the Chairman of the Committee to the Chairman/HOD for his
approval before the result is announced.
19.3 The committee will also redress the grievances of the students about any
course-teacher or grades or for any other issue.
19.4 A student must submit an application to the Chairman of the Department/Director
of Institute for a grievance on grade, within 7 days of the declaration of result.
19.5 The Chairman of the Department shall forward it to the committee and it
will be binding on the committee for hearing both sides (student and the
teacher), and will give a final decision within 5 days.
19.6 The decision of the examination committee shall be final.
20. COURSE FILE
20.1 Every teacher shall maintain a complete Course File of the subject he teaches.
20.2 The course file shall contain:
a. attendance record,
b. detail description/outlines of the course,
c. weekly teaching schedule,
d. date of mid-term and final term examinations,
e. details of marks allocation/grading,
f. copy of each homework assignment,
g. copy of each quiz/class test,
h. copies of the question paper of mid-term and final term examinations,
i. grades/result sheets of the students,
j. difficulties/problems faced during course delivery and recommendations.
21.1 Freezing of first semester is not allowed in any case. However, the Vice
Chancellor has the authority to allow a student as special case on the
basis of genuine / inevitable reasons / circumstances.
21.2 A student may be allowed to freeze up to maximum of two semesters if he is in
need of the same. The freezing of semester(s) may, however, be required to be
Page - 15 - of 26
approved by the concerned Dean on the recommendations of Chairman.
During freeze semester the student will be required to pay 25% of tuition
fee for each suspended semester to continue his registration in the
University. In case the student uses the institutional facilities (such as
library, labs, help from faculty etc.) of the college/institute/centre, he will be
required to pay 50% of tuition fee during the suspended period.
21.3 The student wishing to freeze a semester shall apply for the same with in the first
two weeks of the start of the semester, failing which will be not allowed freezing
of semester. The student may, however, drop a semester as per rules.
21.4 Maximum duration of the degree programme shall remain the same. The
frozen semester(s) shall count towards the maximum completion period of
the degree programme.
21.5 Upon expiry of the frozen semester(s), the student may be allowed to study
the same or an advance semester of his degree, whichever is offered. The
student will, however, be required to successfully complete all the semesters
of his degree programme as described in respective scheme of study.
22. TEACHER EVALUATION
22.1 Director Academics / Dean will ensure to have every course teacher
evaluated by the students on the prescribed proforma.
22.2 Evaluation shall be done in the last week of the semester, in the absence
of the course teacher so as to maintain impartiality.
22.3 This evaluation will be objective and will be shared with the concerned
course teacher for his improvement / knowledge.
22.4 Evaluation done by the students will be completely anonymous, i.e. the
student is not supposed to indicate himself by name, or roll numbers, or
registration numbers or by any other means whatsoever.
22.5 The evaluation will be sent to concerned Dean for further necessary action.
23. AWARD OF GOLD MEDALS
st st
23.1 In order of merit, 1 Class 1 position holder in a discipline will be awarded a
nd
Gold Medal along with certificate of merit and the 2 position holder will be
rd
awarded Silver Medal and 3 position holder will be awarded a Bronze Medal.
Provided that the student has not failed in, or repeated any course and has
completed the course work in the normal period in first attempt as prescribed for
Master‟s and Bachelor‟s programmes.
23.2 The matter of award of Gold Medal / Roll of Honor should be decided by a
Committee constituted for the purpose by the Competent Authority, of which
the Controller of Examinations, Registrar and Deans will be members.
23.3 If more than one student secures the same CGPA the position will then be
determined on the basis of percentage of marks obtained. Even if still a
tie, all will be awarded Gold Medal.
Page - 16 - of 26
Annex – A
1. All Mid Term / Final Term, Semester Examinations of the University, shall be held at
concerned Department/Institute/Affiliated Colleges, on dates and schedule prepared
by the Department/Institutes, duly forwarded to Controller of Examinations.
EXAMINATION SCHEDULE
2. The examination office of the respective department/institute/center will publish the
examination schedules at least one week prior to the commencement of the Mid Term /
Final Term examination and forward a copy of the schedule to Controller Examinations.
CONDUCT OF EXAMINATIONS
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e. any forms of communication by the examinee with any one in or outside the
examination room while the test / Examination is in progress;
f. unauthorized entry into faculty‟s office or that of staff with the intention of
having an access to or tampering with the official record / exam paper etc;
g. receiving assistance from other persons in the examination;
h. giving assistance to another candidate or allow him/her to copy from his
answer book in the examination;
i. removing a leaf or leaves from the answer book;
j. using abusive or obscene language in the answer book;
k. smuggling an answer book in or out from the examination hall;
l. direct or indirect communication with any official of the University with the
intention of obtaining any information connected with the examination, which
such official is bound not to disclose;
m. if the guardian or a relative of a candidate communicates or attempts to
communicate directly or indirectly with any of the persons mentioned in para
23 (b) & (c) above with the object mentioned therein, such communications
may be deemed to have been made by the candidate himself/herself and
shall be liable for penalty(ies) according to the UFM rules;
n. if a candidate gains admission to the examination or attempts to gain
admission by making a false statement in his admission form;
o. producing a false document forging another persons signature on a document.
p. allowing another person to impersonate him/her;
q. if a candidate possesses any firearms or anything capable of being used as
weapon of offence in or around the examination center/hall/room or assaults
or threatens to assault a person engaged in the conduct of an examination;
r. if a person on the rolls of the University abets a candidate in the commission
of any of the offenses mentioned above, his act shall be taken as malpractice;
s. if a person on the rolls of the University obstructs any University official, the
Inspector of any examination center or any person connected with the
conduct of an examination, in the discharge of such person‟s duties, such
enrolled student shall be dealt with according to UFM rules;
t. strict disciplinary action shall be taken against any supervisory staff involved
in unfair means.
PENALTIES
24. Any candidate who, after announcement made by Superintendent, fails to part with or is
found to have access to books or notes, papers, bags, pencil cases, pagers, mobile
phones, calculators, palmtop computers, tape recorders or any other material or equipment
in his possession relating to the subject of examination of that paper or detected in giving
or receiving assistance, or using or attempting to use any other unfair means in connection
with the examination, shall be expelled by the superintendent from the Examination Room
and his answer book shall be cancelled and the case be reported to the Departmental
Examination Officer/Chairman of the Department.
25. Any candidate found guilty of copying from any paper, book or notes, or allowing any other
candidate to copy his answer-book, or creating disturbance in the hall by whispering /
talking / misbehaving / disturbing may be disqualified from appearing in examination for a
period which may extend to two semesters and fine imposed from Rs.1000/- to 5000/-
. Decision given by the examination committee will be final.
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26. Any candidate found guilty of impersonation and is on the rolls of the
University/Affiliated Institution, he shall be disqualified (i.e. both the candidate and the
impersonator), shall be liable to expulsion and to be debarred from admission to any
class and from appearing at any examination for a period not exceeding five years
with a fine of Rs.3000/- to 10,000/- .
27. If the impersonator is not on the rolls of the University/Affiliated Institution but holds
a degree or diploma conferred or granted by the University, the examination
committee shall register a case with the Police, and shall send intimation to this effect
to the Vice Chancellor/Registrar for cancellation of his Degree/Diploma. *
* In case of his conviction by a court of law for cheating by impersonation will render
himself/herself liable to punishment under section 419 P.P.C. to imprisonment which may extend
up to seven years, or fine, or both.
28. Any candidate found guilty of resorting to physical assault misbehave on the Supervisory
Staff or University Officers or University Officials or any other person deputed in the
Examination Centre or other candidates shall be disqualified permanently.
29. Any candidate found guilty of possessing firearms, daggers, knives and other
weapons/hazardous material, which may cause injury, shall be disqualified for a
period of three years to appear in any examination of the University and his regular
admission from the department/institute be cancelled. In addition a fine as deemed
suitable be imposed by the Discipline Committee.
30. Any candidate found guilty of instigating others to stage a walkout or resort to a pen-
down strike shall be liable to expulsion by the Superintendent or the Departmental
Examination Officer or any officer duly authorized by the Vice Chancellor and shall
be disqualified for a period up to three years to appear in any examination of the
University along with imposition of suitable fine.
31. Any candidate found guilty of obtaining admission to the examination on false statement
made on his document by any means, shall be disqualified to appear in that examination.
32. Any candidate found guilty of forging another person‟s signatures on his application
or admission form may be disqualified for a period of one year (02 semesters).
33. Any candidate found guilty of intentionally spoiling/parting/damaging his or any
other candidate‟s answer script or any other important document/item related to the
examination, shall be barred from appearing in the examination for two consecutive
semesters and a fine of Rs.5000/- to Rs.10000/- be imposed.
34. Any candidate found guilty of smuggling/taking answer script/related document with
him or stealing of blank answer script/additional sheet/other document, shall be
disqualified for a period of three years to appear in any examination of the University
and his regular admission from the Department/Institute be cancelled. In addition a
fine as deemed suitable be imposed by the Discipline Committee.
35. If a candidate is found guilty of disclosing his identity or making peculiar marks or
using abusive or obscene language or making an appeal in his answer book to the
examiner, the answer book of such candidate shall be cancelled.
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36. Any candidate found guilty of influencing or attempting to influence, the Examiners
or Supervisory Staff or the Departmental Examination Officer and other University
Staff directly or through his relatives or guardians or friends with the objective of
gaining benefit in the examination shall be disqualified for the examination.
37. Any candidate who refuses to obey the Exam Superintendent or changes his seat
with another candidate, or changes his roll number, shall be expelled from the
Examination room and his answer book shall be cancelled.
38. Any candidate, who interchanges his answer script (or a part of it) with another
candidate, shall be expelled from the examination room and his answer book shall be
cancelled. The entire examination of such candidate(s) shall be cancelled and a suitable
fine be imposed.
39. Any candidate found guilty of cheating in the examination by way of depositing less fee
and enhancing it through forgery on Bank receipt shall be debarred to appear in that
Examination.
40. If a person on the rolls of the University abets a candidate in the commission of
any of the offenses related to the malpractices/unfair means, he shall be liable to
the same penalty to which the candidate is liable in respect of the offence abetted.
41. If a person on the rolls of the University obstructs any University official, the
Inspector of any examination center or any person connected with the conduct of
an examination, in the discharge of such person‟s duties, such candidate shall be
liable to be expelled from the University for a period not exceeding three years,
inclusive of the year in which the offence occurred.
42. The above penalties (para 40 & 41) may be imposed in addition to any other penalty
to which the offender may be liable under any law for the time being in force.
43. Act of Supervisory/Departmental Staff. If Supervising Staff, Paper evaluator, Practical
Examiner or any other person employed in connection with an examination fails to
comply with any instruction issued by the University of Swabi or any of its officers,
commits any other irregularity, secures such appointment by supplying wrong
information through alteration of facts, the department concerned shall report the
matter to the Competent Authority for administrative action and/or take any other
legal action that may be deemed necessary.
44. In case of any emergency, the Vice Chancellor may award suitable punishment
without reference to the Committee, in commensuration with the gravity of
offence, to any candidate or to any student on the rolls of the University/Affiliated
College, who creates disturbance of any kind during an examination or otherwise
misbehaves in or around any Examination Centre/room.
COMMITTEE DEALING CASES OF UNFAIR MEANS IN THE EXAMINATIONS
45. The Vice Chancellor shall appoint a Committee on the recommendations of the
Controller Examinations, for a period of three years to be known as the “Unfair
Means Committee” to deal with cases of the alleged use of unfair means, or other
matters affecting the discipline of the students in connection with examinations.
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46. The Unfair Means Committee shall comprise of a minimum of three and a maximum
of five members. The Controller of Examinations shall be its Member/Secretary.
47. Each member shall have a single vote.
48. The senior most member shall be the Chairman of the Committee.
49. The members of the Committee shall hold office for three years. In case of
vacancy among the members, the Vice Chancellor shall appoint another person
who shall hold office for the remaining period of the term.
50. The quorum of the Committee shall be two-third of its total membership.
51. In case of difference of opinion among the members, the decision of majority
shall be regarded as the decision of the Committee.
52. If the entire Committee disagrees over an issue, the case shall be referred to the
Vice Chancellor, who shall either decide the case himself or refer it to the
Syndicate for its verdict.
53. No penalty shall be imposed on a candidate unless he has been given a reasonable
opportunity of showing cause against the action, proposed to be taken against him/her.
54. The Unfair Means Committee shall be the Authority to determine the charge of a
breach of the rules of examinations and formulate recommendation to the Vice
Chancellor for approval.
55. A candidate, aggrieved by the decision of the Unfair Means Committee, may
bring it into the notice of the Vice Chancellor along any new facts within seven
days of the receipt of such decision. The Vice Chancellor may reconsider the
case and give his decision or refer it to the Appellate Committee.
56. In case of an emergency, the Vice Chancellor shall be competent to award suitable
punishment to a student for breach of any law/rules pertaining to examination.
APPELLATE COMMITTEE
57. The Vice Chancellor may appoint an Appellate Committee to hear appeals
against decisions of the Unfair Means Committee. The Committee shall comprise
two senior faculty members not below the rank of Professor. The decision of the
Appellate Committee shall be binding and final and shall not be challengeable in
any court of law except the Supreme Court of Pakistan.
DESTRUCTION/DISPOSAL OF QUESTION PAPER/ANSWER BOOKS/RESULT
SHEET
58. The following policy for destruction of Question Papers/Answer Books/result
sheet of all types of University examinations will be adopted.
a. Question paper, if not part of the answer book, will be disposed off after the
conduct of the examination.
b. Answer scripts along with a sample question paper will be preserved for one
year after the declaration of the terminal result.
c. Soft copies will be retained for-ever as duplicate record at a different and
secure place.
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COMPUTATION AND APPROVAL OF RESULTS
59. After the results are received from each department, the Departmental
Examination Officer compiles the final results of each class within 15 days after
the last day of the examination. The final results show grades obtained in each
course of the semester, the „semester GPA‟ and the „Cumulative GPA‟ of each
student. The result sheets also indicate the tentative disposal (probation, dropped
out, withdrawal, incomplete etc.) of students failing to achieve required standard.
The final result will be finally announced by the Controller Examination.
RECORD OF RESULT
60. Award Lists; The teacher concerned shall prepare five copies of the awards for each
course taught by him/her. He shall retain one copy with him/her and shall handover
the four copies to the Chairman of the Department concerned for onward process.
61. The final result is recorded on the Provisional Semester Transcript of each student. The
Departmental Examination Officer of respective Department/Institute prepares four
copies of individual student semester transcript. The original copy is sent to the
Controller of Examination University of Swabi, the second copy to the provost Office for
record, the third copy to the student. The fourth copy is retained in the student‟s personal
file at the Department/Institute. The complete semester result is sent to Examination
Department of the University for formal notification.
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The candidate may be required to attend an Oral Examination/Viva Voce on his
thesis if the concerned scheme of study recommends so. In such case, the
chairman may invite External Examiner(s) with prior approval from the competent
authority, for the Viva Voce Examination. (Refer rule 14.14, 14.15, & 14.16, also)
66. In such case, the viva voce examination shall be conducted by the supervisor and
external examiner(s) under the supervision of the Chairman/HOD and Dean concern.
67. If the candidate passes in the Viva-Voce Examination, his result will be declared and he will
be awarded the degree. However, if the candidate fails in the Viva-Voce examination he
/she will be permitted to re-appear in the Viva-Voce examination within two months.
Failure for the second time may mean failure in the examination altogether.
68. The candidate will be required to qualify the thesis examination by obtaining GPA of 2.0.
If he fails, the thesis may be rejected with the option of resubmission of the thesis.
nd
Failing which for 2 time candidate must make-up the deficiencies through special
courses through in next Semester offered by Chairman concerned.
69. The grading of the thesis and Viva-Voce Examination shall be included in the
Cumulative Grade Point Average of result.
RETOTALING (read in conjunction with rule 14.13)
70. There shall be no re-evaluation of answer books. Appeal for retotaling of paper(s) shall
be lodged within 15 days after the announcement of results of semester concern to the
Chairman concerned with a fee of Rs.300/- per paper. Rechecking will mean re-totaling
of marks and checking for unmarked questions (if so left without marking).
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Annex - C
SEMESTER RULES
SNS, KPO, UOS
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