Bureaucracy and Democracy
Bureaucracy and Democracy
Bureaucracy and Democracy
B. Guy Peters
University of Pittsburgh
The terms bureaucracy and democracy are usually thought of, both in the academic and the
popular literature, as antithetical approaches to providing governance for a society (see Etzioni-
Halevey, 1983). On the one hand public bureaucracies are typically conceptualized as necessary
for the effective administration of public programs, but as being legalistic and largely indifferent
to the wishes and demands of individual citizens. 1 Bureaucracies also tend to be associated with
hierarchical and even authoritarian forms of governing, even though at least part of the logic for
institutionalizing the bureaucratic form of governing was to ensure equal treatment of citizens,
and to provide clients with records and justifications for the decisions being made about them
within the public sector.
On the other hand, democratic governance institutions are assumed to be responsive to the
wishes of the public, and to be attempting to map those preferences of the public into positive
outcomes for their citizens. Richard Rose (1974) and others have pointed out that the linkage
between voting and policy choices in conventional representative democracy is not as clear as
most democrats might like to believe. Further, the public may vote for inconsistent goals, or
have unrealistic expectations that will require leaders–elected and bureaucratic-- to make policy
decisions on their own (Caplan, 2007). Still, for some good reasons, democratic governance is
assumed to be able to adjust more effectively to the needs and wants of the public than most
other forms of governing.
The relationship between bureaucracy and democracy is both paradoxical and complementary.
The linkage between those two elements of governing is paradoxical primarily because an
effective democracy may require an effective and well-functioning bureaucracy. Indeed, the
emphasis on efficiency and the use of the market in public service delivery during the past
several decades has demonstrated the extent to which the values of formalized bureaucracy may
be important for a democracy to function well. The stereotype of rigidity in the negative
descriptions of bureaucracy may, in fact, be the result of a well-functioning bureaucracy
emphasizing equality, and attempting to ensure that all members of society receive the same
treatment according to law, even if that style of delivery appears to be inefficient. Likewise, the
formalization of public bureaucracies was adopted at least in part to provide citizens the capacity
to keep track of their case as it moved through the labyrinth, and to be able to discover the
reasons for a decision once made. In short, bureaucracy was put into place to minimize the
arbitrary and capricious actions in which governments might otherwise be tempted to engage,
1
These views are, of course, stereotypes and do not reflect the real nature of many or even
most public bureaucracies (see Goodsell, 2004; Du Gay, 2000).
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and in which markets may find it very appropriate to engage in order to maximize efficiency.
These two aspects of governing may be appear to be antithetical but they are both necessary for
providing effective and responsive governing, and the two provide complementary benefits for
society. The responsiveness of democratic governing must be balanced with the predictability
and impartiality assumed to reside within bureaucratic institutions. Likewise, the democratic
process 2 is important to confer legitimacy on the governing process, although in some instances
political systems--notably the European Union (Scharpf, 2007)-- are able to legitimate their
existence through its ability to govern effectively, and to produce the outputs desired by the
public. The complementary nature of democratic and bureaucratic forms of governance might be
extended, but the basic point is that in contemporary political systems they are both essential for
good governance.
In addition, the delivery of public services has been becoming increasingly complex, and
traditional accountability regimens that depended upon parliamentary institutions are incapable
of monitoring those service delivery complexes effectively. These weaknesses in accountability
are evident for both the marketized delivery of public services and for “governance”
arrangements that involve civil society actors through networks and other participatory structures
(see Peters, 2008). Likewise, the increased use of autonomous and quasi-autonomous
organizations to deliver public services has also weakened conventional accountability.
Citizens may also encounter some confusion when confronting contemporary service delivery
but being closer to those services may invest more in monitoring.
As well as become more disaggregated the public sector has also developed a set of instruments
that can be used to substitute for some aspects of conventional accountability. There has been,
for example, an increased monitoring of the performance of individual facilities–schools,
hospitals, etc.–and with that increased public mobilization around the performance of those
facilities. More generally, performance management has enabled the public to assess the
performance of the public sector and to place pressures on the poorly performing elements of the
2
Of course, in non-democratic political systems that legitimacy must be conferred by
some other political process such as charisma or the control of hegemonic political
party/caste.
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public sector. The use of governance networks also provides mechanisms for public
involvement with government, and especially the public bureaucracy.
Therefore, democracy have shifted significantly toward the output side of the public sector, and
that change in turn implies that accountability has become an even more central instrument for
democracy. The bureaucracy has become an important locus for public involvement and for
democracy. 3 Further, the nature of democracy itself may be shifting away from concern with
making political inputs into decision-making toward more direct control over outputs. This form
of democracy is significantly different from that which attempts to provide the indirect controls
in more conventional models of democracy but perhaps is a more effective means of controlling
public policy.
The conventional working model of democracy has assumed that voters would control policy
choices through voting for candidates who would in turn follow through by selecting policies
that their voters preferred. The bureaucracy would then be expected to directions coming from
those elected officials and to administer the law to the best of their ability. Thus, an important
elements of the conventional model of democracy was that the elected politicians are responsible
for making policy choice and the administrators are responsible for putting them into effect.
This familiar Wilsonian dichotomy has been most clearly articulated in the Anglo-American
democracies but some of the same logic is evident in all administrative systems except those that
are directly fused with political parties.
The central actor in this democratic drama is the average citizen who is assumed to be interested
in politics, or at least sufficiently interested to vote. The hero of this drama for many analysts
would be the citizen who not only votes but also is sufficiently involved in politics to pay
attention to media and other information and who would then make informed choices of political
parties and candidates. Even if heroic characters of this sort are not encountered all that often
then institutionalized political parties provide cues for the average voter. If nothing else their
past behavior can be a good guide to their behavior in the future so that citizens can reduce their
costs of being engaged in politics.
The problem for contemporary democracy is that there appear to be fewer and fewer citizens
who are actively engaged in political life (Wattenberg and Dalton, 2002). With some notable
exceptions, such as the French Presidential election of 2007 and the 2008 primary season in the
United States, electoral participation has been declining in most democratic political systems.
This drop in participation has been true even in political systems such as the Nordic countries
3
One indication of the changing nature of this relationship is the large number of articles
found in major public administration journals that are attempting to conceptualize the
nature of contemporary democracy in the complex of changing patterns of service
delivery (see Fung, 2006).
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that have long histories of active voting and other forms of political participation. I will not
speculate at any length on the reasons for the declining levels of participation, but what is clear
is that there are a number of “disaffected democrats” in the industrialized democracies (Pharr
and Putnam, 200x).
The decline in citizen involvement in mass politics is evident in the declining levels of voting,
and it is also apparent in the declining level of involvement in established political parties. In
the first place, membership in parties has been declining. In most surveys citizens show a
declining interest in political parties and often do not consider them relevant for effective
governance, or relevant for the everyday lives of those citizens. Further, many traditional
political parties have lost ground to “flash parties” that may reflect the appeal of an individual
politician, e.g. Pym Fonteyn in the Netherlands or Naser Khader of Ny Alliance in Denmark, or
may reflect the importance of a single issue such as immigration.
The decline in party membership and the increasingly floating nature of parties in many
democracies is important for understanding the input side of contemporary politics. For our
purposes, however, this change is more important because it reduces one of the important
channels of accountability in democratic politics. Parties and party leaders that come and go will
tend to be less effective, everything else being equal in enforcing accountability over public
bureaucracies than will more established parties that have an electoral incentive. The single
issue parties may be interested in accountability in that single policy area, but generally not in
broader policy issues.
In short, somewhat paradoxically, in an era in which participation, broadly defined, has become
an ever more important value for the public 4 the level of participation in many aspects of
political life has been declining. The institutions and opportunities that had motivated the bulk
of political participation for decades appear to have become less relevant, with some citizens
simply dropping out of political life. However, as we will be discussing below, alternative
forms of participation are being developed and expanded so that democratic life can be
rejuvenated, albeit in a very different form. I am less interested here in ideas such as direct
democracy or referenda but rather more in the means through which citizens can participate with
respect to programs that affect them directly.
4
To some extent the “post-material” politics of Inglehart have been achieved and
participation in an important value, in the abstract. In practice, however, many
members of the public do not appear interested in the participation opportunities
conventionally available in the public sector.
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early adopted the agency model for service delivery most of the action of providing public
service was housed in ministries directly linked with political authority. This linear relationships
between voters, ministers, their civil servants and the service delivered made enforcing
accountability over programs relatively easy (Day and Klein, 1987).
Although the traditional service delivery model might be seen to be capable of enforcing
accountability rather well, it was also a hierarchical process, and appeared to exclude the public
from any effective involvement. The public was involved at the level of selecting (albeit
indirectly) the minister through the electoral process, as above, but even the clients would be
excluded from any direct involvement in designing the services. 5 This model of governing
assumed that the public had little of importance to say about the policies being delivered to them,
and that their involvement actually might undermine both the technical quality and the legality
of the services being rendered.
The ministerial model of service delivery has now been transformed drastically. One of the
central ideas motivating the (in)famous New Public Management is that government
organizations should “steer and not row”, meaning that the public sector was perceived to be
better at making policy decisions than at implementing decisions. The familiar arguments about
the weaknesses and inefficiencies of bureaucracy (Osborne and Gaebler, 19xx) have been taken
to justify the use of instruments such as contracting, partnerships and voluntary agreements to
deliver public services. Further, even if the service delivery function were retained in the public
sector the prevailing wisdom was that it should be delegated to autonomous or quasi-
autonomous organizations usually referred to as agencies (see Pollitt and Talbot, 2004), thereby
enhancing the efficiency and transparency of the services. 6
The move away from the direct ministerial provision of services has weakened the traditional
mechanisms of accountability, and forced the creation of alternative formats for holding public
organizations accountable (see Considine, 200x). In general, the shift has been away from
hierarchical forms of accountability toward competitive, and mutualistic forms for accountability
(Hood et al., 2004). These less conventional forms of accountability require the involvement of
the clients of programs, as well as the general public. 7 Those citizens would need become
involved in identifying and evaluating the outputs of public programs, as well as in mobilizing to
complain about inadequate performance.
5
Indeed the clients might be very explicitly excluded in the case of many social policies that
might have some control as well as beneficial functions. Of course, for policies such as taxation
6
One of the assumptions of the use of agencies with single functions is that monitoring
their performance and their use of funds is easier than with large multi-service
ministries.
7
The hierarchical forms of accountability have been dominant, but the alternatives are
hardly completely new. Indeed, some of the oldest forms of accountability have
depended upon mutualism, or two or more actors or institutions watching each other.
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As well as a decline in the direct connections of services to ministries and the problems of
political accountability associated with that change, the movement toward alternative forms of
service delivery and the complexity of that provision has tended to create confusion among the
population. For many nominally public services it is difficult to determine who really is
responsible, and citizens may not have a clear conception of what government does any more.
Again somewhat paradoxically the attempt to create more efficient services may have in the
process weakened the public’s idea of what those services are and actually reduced the
perception of an effective and benevolent public sector. 8
In addition to the general loss of clarity for citizens, the various means that the public sector and
its partners have devised for delivering public services present a variety of accountability
challenges, as well as challenges for democracy considered more broadly. Although a common
reaction to the perceived need for change, marketized delivery of services may be the most
difficult format for which to enforce public accountability. The dominant logic in moving
services into contractual relationships, or other market formats, is in fact to reduce control from
political forces and from the public (other than in their consumer role), and to permit other types
of criteria govern the organization and delivery of the service. Contracts for public services are
notoriously difficult to write in a way that can ensure the type of performance envisioned by the
public organization writing the contract, and the associated lack of specificity makes attempting
to control them all the more difficult.
On the other hand, however, the use of “agencies” and other devolved organizations within the
public sector may offer several avenues for accountability. For example, although the agency
may be to some extent hived-off from the ministry and political control, that control can not be
eliminated entirely, and some levers for control tend to be retained, whether personnel, legal
authorization, or usually the budget (Verhoest, et al., 2004). Further, many agencies have at
least a second dimension of accountability, often more closely related to the public than the
traditional vertical form through parliament or through legal structures such as a Conseil d’Etat.
Boards composed of experts, officials and the affected interests formed an alternative line of
accountability for agencies in the original Swedish model, and in other cases the boards may
even be elected, whether at large or from among clients.
In addition to the somewhat passive idea that the development of agencies and other devolved
formats for service delivery create new opportunities for accountability, they may also create a
more pressing need for public participation. That is, if these organizations are hived off from
ministerial lines of control then if the public is to have much influence over them they may have
to find avenues for more direct involvement. This involvement will not, of course, be done by
the average citizen acting autonomously but rather will be done by organized groups, whether in
network structures or through a more pluralistic manner requiring some competition for access
(McFarland, 2007).
8
For this reason the notion of services publiques in the French model has tended to create
a clearer picture of responsibility and to prevent some of the excesses associated with
Anglo-Sxon reforms.
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Another important aspect of contemporary patterns of service delivery is that even if they are
complex they do tend to become institutionalized. Indeed, often because they are complex they
tend to be institutionalized if only by default and because the transaction costs of negotiating
new relationships between public and private sector actors is high. Institutionalized patterns
such as partnerships (see Pierre and Peters, 2008) are the products of often extended bargaining
among the actors and involve developing “logics of appropriateness” within the structure that
provide means of guiding behavior. While that institutionalized logic may enable the members
to function more effectively, it may also exclude non-members from any real involvement.
Although they are readily important for delivering public services, public bureaucracies have a
second, often unrecognized, role in democratic governance. These organizations function as the
principal interface between State and society, so that citizens are more likely to come into
contact with a bureaucrat of some sort than they are to come in contact with their democratically
elected officials. These contacts may be important for determining how well the services are
delivered, but they also play a major role in defining how the public considers government and
the legitimacy of the public sector. Most citizens rarely meet their elected representatives but
they almost daily will encounter some member of the public bureaucracy, and those encounters
can help to legitimate, or delegitmate, the state to the public (see Katz, 1975; Yackee and
Lowery, 2005). There is increasing evidence that these relationships are important securing
public trust in the public sector (Christensen and Laegreid, 2005). 9
In addition to the downward legitimation function performed by the public bureaucracy those
organizations also can be the means of processing inputs coming from the public, notably their
clients. Street level bureaucrats are in daily contact with their clients and often attempt to feed
the information they collect from those interactions into the political process (Smith, 2004).
That representational role for public servants can be seen as an inappropriate form of politics by
many citizens but it is an alternative route for influence which segments of a society who might
not otherwise be represented. Street level bureaucrats in social service agencies, and the police
in different ways, have much greater contact with “the“least, the last, and the lost” in society
than do conventional political institutions and hence may be able to channel rather different
types of information into the policy-making system.
Although market devices and some of the other products of the enthusiasm for New Public
Management may have been able to enhance the efficiency of public services, other aspects of
the transformation of the public sector have been able to create alternative mechanisms for
democracy. To some extent this shift in the locus of democracy has involved the creation of
9
The good news is that most evidence shows that citizens tend to regard these contacts
positively, although unfortunately at the same time they may not generalize from those
positive contacts to a generally positive view of the public sector.
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opportunities for participation, while in other cases that participation has virtually been
mandated by the public sector. In both types of changes, however, the conception of democracy
shifts away from representative, electoral versions of that value toward more indirect and
particularistic versions.
The nature of changes in accountability in themselves have had the effect of shifting forms of
democracy. For example, the increased emphasis on measuring performance and “naming and
shaming” organizations that have not been performing well has embedded within it a strong
assumption about participation . That assumption is that when an organization providing public
services does not perform well, whether that organization itself is public or not, then the clients
of that organization will mobilize and place pressure on the organization to perform better. For
example, when schools do not perform well the assumption is that parents will become active in
attempting to improve the school.10
As well as providing rather stark stimuli for citizens to become mobilized, changes in
accountability regimens, and in norms of participation, have created other incentives for
democratic involvement. Simply by de-emphasizing the legalistic and hierarchical elements of
governing changes in the public sector have tended to create opportunities for political
involvement around the individual organizations. Those opportunities are driven in part by the
devolved structures themselves. The devolved organizations and “implementation structures”
(Hjern and Porter, 1980) need the political support from groups and citizens given that they are
not tied directly to conventional forms of political support.11 In some cases the rights of clients,
other affected citizens, and perhaps the public as a whole may be mandated but even when it is
not the organizations may want to foster such involvement.
While we can extol all these opportunities for democracy, the type of democracy that has been
created may be rather suspect. The mobilization assumption that is embedded in the competitive
idea of accountability depends upon the political competence of the clients involved, and any
optimism that this may be a general phenomenon often is misplaced. For example, lower
quality public services are often found in the neighborhoods that are less affluent and also less
capable of being effective politically (Friedrichs, Galster and Musterd, 2005). Thus, depending
upon political mobilization may simply perpetuate inequalities rather than create any viable
means of reducing those inequalities. Representative democracy has been criticized as
perpetuating the power of the more affluent because of the importance of money in politics, but
the consequences of changing the style of democracy may not necessarily produce any real
10
No Child Left Behind in the United States, on the other hand, did not have the
mobilizational assumptions as much as individualistic assumptions that parents would
exercise the option of moving their children to better performing schools.
11
The devolved organizations are in much the same position as independent regulatory
organizations in the classic models of capture in the United States and elsewhere (see
James, 2000). That is, the organizations are divorced from political linkages to the
ministries or departments and must develop their requisite support by serving, perhaps
too well, their constituents.
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change in the distribution of power and influence. The only significant difference may be that
the public servants who are involved with providing services in the less affluent areas, or to less
powerful citizens, may themselves have internalized some of the norms of equity (Smith, 2004)
In addition to some of the difficulties encountered with political mobilization of many segments
of the population, the mechanisms of “New Governance” may privilege certain types of actors.
This privilege is perhaps most apparent for an instrument such as public-private partnerships that
involves a private actor directly in the delivery of the service. While the public sector is, of
course, able to leverage resources through such arrangements it also loses some of its autonomy.
The suspect nature of democracy in such settings is all the more apparent because of changes in
the prevailing political cultures of many governments, having shifted rather dramatically to
“economistic” (see Painter, 2003) and corporate values rather than corporate values as a result of
the spread of NPM ideas.
Output Democracy
The above changes appear to sum up to a shift from democracy that is focused on inputs to
democracy that is focused on outputs. This is perhaps inevitable given that a good deal of the
reform of the public sector under New Public Management has been concerned with managing
the output of programs. Performance management in particular has emphasized the need to
measure what the public sector does. Part of that measurement is the measurement of citizen
satisfaction with the services provided, a form of measurement that invites public participation
and can serve as one form of democratic input, albeit perhaps a rather passive one.
The assumption of conventional democratic formats was that input democracy would be able to
control the outputs of the public sector (see Goodin, 2004), and provide the types of programs
that the public wanted from their government. That control would either be primarily ex ante,
even given the numerous barriers that may prevent that from of democracy working effectively.
Further, if the input side of the democratic equation failed to produce the desired benefits for
citizens, accountability systems relying on the representative institutions could intervene to
rectify the problems.
Although there is the natural tendency to think that everything change we observe in governing
reflects something new, it is clear that many aspects of output oriented democracy have been in
existence for decades if not centuries. Patterns of corporatism and especially the corporate
pluralism of the Scandinavian countries (Rokkan, 1967) also provided opportunities for political
participation on the output side of the public sector that complemented participation through
voting and political parties.
It follows from the line of argument above that the nature of democracy has been changing. The
representative institutions remain in place but many of their functions have been weakened, just
as the connection of many citizens to the institutions have been weakened. This shift implies
that democracy will become more concerned with accountability and with ex post judgements on
the performance of the public sector than on attempting to control the initial policy choices.
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Further, the accountability regimen that is created will tend to be highly particularistic and
segmented, rather than the more comprehensive assessment of performance that might be
associated with retrospective voting for sitting governments (Reiter and Stam, 2002).
The consequences of the shifting nature of democracy are manifold. The most obvious is that it
institutionalizes some of the reduced guidance and control capacity for the input institutions of
the public sector. The structural changes that create agencies and empower networks and
partnerships (to name but a few of the changes in service delivery) do “decenter” the policy
process substantially. The attachment of democratic elements and direct linkages with the public
tend to give those structural changes greater meaning and make their decisions more resistant to
attempts at control from other institutions. The representative democratic institutions can claim
a legitimate right to intervene, but the service delivery structures can also claim a legitimate right
to do what they and their clients want.
The emphasis on output democracy may further institutionalize the narrowing of interest of the
public in political life. The focus on a limited number of often extremely local public
institutions may simply reinforce the “narrow-casting” images of political interest and
information found in contemporary society. That is, democracy may exist around programs or
even around particular service delivery facilities, but any sense of broader social involvement in
the decisions may be reduced. If governing is about setting collective goals and attempting to
resolve the differences among those goals then this shift in the form of democracy may limit the
capacity to govern in the more extensive manner.
In addition, these changes in service delivery do alter rather fundamentally dominant notions of
accountability, they may reflect a more positive shift toward thinking about those central
political institutions more as “meta-governors” rather than as institutions involved with more
mundane compliance issues (see O’Toole, 2007; Peters, 2008). Representative political
institutions may not be well-suited to managing compliance over every potentially minute aspect
of service delivery. That having been said,, however, those compliance and accountability issues
often were the source of much of the power of political institutions, especially legislatures.12
The meta-governance role may suit prime ministers and central agencies (Wanna, Jensen and De
Vries, 2004) but they may not suit legislatures so well.
Yet another consequence for the shift to output democracy may be the increasing segmentation
of governing and administration. The public sector is almost inherently composed of specialized
organizations, creating the familiar coordination problems in governing (Peters, 1998; ). The
formal differentiation among public organizations may be exacerbated by the democratic support
12
Much of the political effectiveness of legislatures comes from their ability to provide
“constituency service”, and to assist their constituents with the problems generated by
the
bureaucracy ( Chubb, 1963). If the accountability regimen changes and that role is
played more directly then some of the already weakened political support for legislatures
as institutions will be eliminated.
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structure that is being created through the focus on participation from the bottom up. The
representative democratic institutions often were capable of providing some coordination
through cabinets and central agencies, but as these have become weaker then coordination also is
likely to become weaker.
Finally, these shifts in the nature of democracy, and in the linkages between citizens and their
service delivery structures, may exacerbate existing social inequalities. Effective control over
service delivery in this model of “output democracy” depends upon the capacity of clients to
provide that control, but that capacity is far from evenly distributed throughout society. The
poor and less educated segments of society may not be able to place pressures on schools or
hospitals or social service organizations as effectively as can middle-class clients of these
programs. In the past, as already noted, street level bureaucrats ( ) were able to perform a
function as advocates and intermediaries but that capacity may be diminished significantly by
the shift toward service delivery through contract personnel..
I have been discussing these changes in democracy primarily with reference to social policies
and other local services to the public. Some of the same logic, however, might apply to the
involvement of the public sector in economic services, especially local economic development.
To the extent that these activities become hived off into agencies or partnerships, some of the
capacity for imposing broader democratic priorities on these services becomes limited (Pierre
and Peters, 2008). Most partnerships will tend to involve private sector actors with actors within
government who may have adopted some of the same business ethos as the their partners in the
private sector. This agreement of values, in turn, makes effective control and accountability less
probable although it may facilitate the internal functioning of the partnership.
Conclusion
Conventional format for democracy and public participation appear to be threatened increasingly
in most of the industrial democracies. For a variety of reasons citizens have been less likely to
turnout in elections and membership in established political parties has been dropping even more
rapidly than has turnout. In an era in which higher levels of education and increased availability
of political information might have thought to produce more active public involvement in the
political process exactly the opposite has been true and most forms of public participation have
been dropping, sometimes precipitously.
The changes in public participation may be associated, directly or indirectly, with the numerous
evolving forms of service delivery in the public sector. As the public sector has moved away
from the direct delivery of services through ministerial organizations, then democracy has also
had to move and to adapt to the changes. The argument presented here is that there has been a
shift from input-oriented forms of democracy toward a form fo democracy more tied to the
outputs of policymaking. Further, this shift is more than merely a minor change in orientation.
In addition to altering the types of actors involved in democracy, the change also represents
some diminution of the capacity of democratic structures to steer in a more comprehensive and
integrated manner.
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The interpretation of the arguments here is that there is good news and bad news for democracy
from the shifts to output democracy that appear to be occurring. On the one hand democratic
practices have adapted and citizens have found ways of having an impact on the programs of
government that concern them, even if those programs are not being delivered directly. On the
other hand, the style of democracy that has emerged is certainly not what would be advocated in
the civics books. The involvement of citizens is becoming more limited to particular programs
and not be civic in any more comprehensive sense. These changes in democracy may lead to the
public “voting alone” rather than participating in a more inclusive civil society.
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