Sponsor Corporate Inside Off Prom ON Prom Food Entertainment COI Power ___ Inside or Out___

WAI AGR APP Paid Date Received _____ /_____ Rejected Approved e-Confirm #of Spaces___ SR/N___
------------------------------------- Do not write above this line -----------------------------------
Event Date
International Palms Resort Cocoa Beach Pirate Fest 2015
Application Deadline June 12thd (Late Fee $25)
Saturday, June 27th
Cocoa Beach, FL
(561) 792-9260
Vendor/Booth Space Application
(Please print legibly) [email protected]
pamela arnette
Name: __________________________________________________________________________________
panama pearl pirate world
Business Name: __________________________________________________________________________
768 periwinkle dr
Address: ________________________________________________________________________________
sebastian
City: ____________________________________ florida
State: ___________________ 32958
Zip Code: _____________
772 321 9881
Telephone #: ____________________________ 772 321 9881
Cell phone # used at event: ________________________
pamarnette.3
Your Website: _______________________________ FaceBook Address: _______________________________
[email protected]
E-mail _____________________________________________________
Confirmation of acceptance and space assignments will be sent via e-mail. (Make Sure We Can Read it!)

Year ________ Make ______________________ and Model ________________________ of your vehicle at the event.
Vehicle License Plate #_______________________ Trailer License Plate #_______________________
Vehicle information is required to help minimize the possibility of your vehicle being towed or impounded by the local municipalities.

Booth Fees Note: Fees are based on location. If your selection is not available at the time your
Please Indicate Booth Type application is received, you will be contacted to discuss an alternate location.

xOff Promenade (In the Ball Courts) $60 On Promenade $80 Inside (6x8) $60 Inside (10x10) $80
Air Conditioned - Inside Spaces include 1-6ft table & 2 chairs

Food (multi item) $200 Food (single item) $150 Corporate $150 Other______ Sponsor _________
** PLEASE INCLUDE A PHOTO OF YOUR PRODUCT AND BOOTH DISPLAY FOR CONSIDERATION****
Food and Amusement vendors must provide a Certificate of General Liability Insurance.
List all products sold, displayed, distributed, or demonstrated. Please include any special requests or needs.
childern pirate grab, women pirate grab,( hand made), some ren-fest stuff
If needed, attach another sheet and check this box ______________________________________________
________________________________________________________________________________________
Enforced at the discretion of POTTC Events; the failure to fully disclose any item may result in its removal, a monetary fine, or your expulsion from the event.

Electricity: If usage is a necessity, please indicate. Limited electricity is available up to 5 amps, however it cannot be
guaranteed without confirmation. Do you require electricity? x No Yes List Power Usage in amps ____________
Power consumption over 5 amps may require an additional fee, please call to discuss your power needs.

Location and Quantity of Booth Space requested: Inside ___ x

Outside ___
Visit cocoabeachpiratefest.com for more info. Unless otherwise indicated, additional booth spaces will be contiguous.

Application Fee $__10__ 60.00

Booth Fee $_________ 70.00
Total Amount Enclosed $____________
Make 2 separate checks (1) App Fee Payable to POTTC (2) Booth Fee Payable to: POTTC
*Post Dated Checks Will Not Be Accepted!*
Submission of an application does not guarantee your acceptance. Booth Fees are non-refundable with the exception of your application being
rejected; your Booth Fee will then be refunded. POTTC Events reserves the right to move, discontinue, or limit the participation of any approved
applicant at any time. Approved applicants are solely responsible for their compliance with all relevant state, local, and federal health codes,
regulations, licenses, insurance, and taxes. Outside Booths Must Be Weighted Down. All Booths Must Be Staffed During The Entire Event.

I, the undersigned, have read and agree to the terms and conditions, and will adhere to the Rules and
Regulations set forth by Pottc Events and further acknowledge that I voluntarily execute the same without
inducement or promise not contained herein for myself and on behalf of my staff, employees, helpers, partners,
volunteers, friends, family members and or spouse who accompany me at this event

Applicant’s Signature ____________________________________________________________

pamale arnette
Date __________________ Printed Name ___________________________________________
20140104 © 2015 POTTC This document and the contents herein are the sole property of POTTC Events/Pirates of the Treasure Coast. Absent the express written consent of POTTC Events/Pirates of the Treasure Coast,
any use, reproduction; in whole or in part, is an infringement upon the intellectual property of POTTC Events/Pirates of the Treasure Coast and will be enforced to the fullest extent of the law.

Reminder: $10 application fee must be on a separate check made payable to POTTC.
Make 2 separate checks (1) App Fee Payable to POTTC (2) Booth Fee Payable to POTTC
Mail your photos, signed Agreement, Waiver, and Application with 2 signed checks to:
Applications Department
CBPF 2015 - POTTC Events
1128 Royal Palm Beach Blvd. Suite 169 Royal Palm Beach, FL 33411
 Cocoa Beach Pirate Fest - Saturday, June 27th 2015
Event Rules and Regulations - Terms and Conditions
pottc doc-rev. 51022630

Vendor / Booth Agreement

1. The Event will provide either a 6’x8’or a 10’x10’space inside or a10’x10’space outside based on your application.
Inside spaces include: 1-6’ Skirted Table, 2-Chairs, 1-Trash container and air-conditioning.
2. No Canopies Tops Allowed Inside Building.
3. Only one vendor per space, NO Subletting or Sharing of Space Allowed.
4. Outside Vendors will provide their own canopy, tables, chairs, booth lighting, extension cords, display, etc.
5. Vendor shall not relocate, move, switch or trade booth space without the express consent of POTTC Events.
6. Vendors may only sell from the confines of their booth. If more space is required, please purchase additional space.
7. Your signage cannot be displayed anywhere within the event other than at your assigned booth.
8. Your canopy must fit within your booth space and be constructed to withstand inclement weather conditions.
9. Canopies must be adequately weighted. (You are responsible for any and all damages caused by your canopy.)
10. Canopies must have an attached label or tag affirming it was manufactured of flame-retardant materials.
11. Canopy Size: Canopies larger than 10’x10’ may require an additional permit at certain venues.
12. Umbrellas: Free standing or weighted shade umbrellas are prohibited due to concerns over event insurance liabilities.
13. Fire Extinguishers: It is recommended (but not required) that all vendors have a fire extinguisher at their booth. It is
Mandatory that All Food & Amusement Vendors have adequate fire extinguishing equipment at their booth space with
current certification tags attached and ready for inspection by the Fire Marshal, this includes a Class K extinguisher if any type
of fryer is to be used.
14. All fees must be paid in full prior to occupying booth space at the event.
15. Booth Fees are non-refundable, with the exception of your application being rejected; your check will then be marked void
and destroyed. Please provide a self-addressed stamped envelope if you wish to have your voided check returned to you.
16. Stop Payment/Charge Back: The issuance of a stop payment or a charge back shall be construed as theft of booth space and
may result in criminal prosecution or civil litigation to recover fees and costs of collection
17. Confirmation or rejection of acceptance will be sent via e-mail or US Mail if requested and your S.A.S.E. is provided.
Submission of an application does not guarantee your acceptance. Application fees are non-refundable. Checks may be
cashed upon receipt. If your check is cashed and you are later rejected, your booth fee will then be promptly refunded.
18. POTTC Events reserves the right to move, discontinue, or limit the participation of any approved applicant at any time.
19. Event will be held rain or shine. (Unless a rain date has been established.) There will be no refunds for failure to show,
inclement weather, cancellation, or any reason other than the rejection of your application.
20. Space assignments, setup times or check-in location will be sent to you via e-mail approximately 1 week prior to the event.
21. Power: Limited electricity is available, however it cannot be guaranteed unless prior arrangements are made and approved.
Only QUIET GENERATORS will be permitted. If your generator is deemed by Event Staff to be disruptive, you must agree
to immediately discontinue its use.
22. SECURITY: Although security may be provided at the event, Vendors are fully responsible for their own personal property.
23. INSURANCE: The event does not offer nor provide individual vendor insurance coverage. Neither POTTC Events nor
International Palms Resort will assume liability for any losses that you may incur. All vendors are solely responsible for
maintaining their compliance with relevant state, local, and federal health regulations, codes, licenses, insurance, and taxes.
24. LICENSES: Vendors are solely responsible for maintaining their compliance with relevant state, local, and federal health
regulations, codes, licenses, and insurance.
25. SALES TAX: Vendors are responsible for collecting and reporting their own sales tax.
26. Approved Applicants agree to sign a WAIVER OF LIABILITY before occupying a booth space.
27. Compliance: Failure to comply with the Rules and Regulations governing this event may result in your expulsion from the
event without refund in addition to being barred from future events. Respectful cooperation with local authorities is
mandatory (I.e. State, County, & City Employees, Event Staff and Volunteers).
28. Conduct: You are required to conduct yourself in a safe, courteous and professional manner. If you should have an issue
with the event or a fellow vendor, promptly bring the matter to the attention of POTTC Events so that we may attempt to
remedy the situation. Unprofessional conduct that may be detrimental to the event including derogatory comments made to
patrons, sponsors or fellow vendors regarding the event, its staff, promoters and or sponsors may result in your expulsion
from the event without refund and further subject you to litigation for damages.
29. Exclusivity will not be granted to any one vendor; however precautions will be taken to limit duplication of similar items.
Sales will be restricted to those items listed on your approved application. You will be notified prior to acceptance if any of
your listed items are required to be removed from your item list. Only sponsoring companies or entities may request
exclusivity on certain products and services, if their request is granted; affected vendors will be notified prior to the event of
their new limitations. If an affected vendor is not able to accept their new limitations, they may request to have their
Page 1 of 2
This document and the contents herein are the sole property of POTTC Events/Pirates of the Treasure Coast. Absent the express written consent of POTTC Events/Pirates of the Treasure Coast,
any use, reproduction; in whole or in part, is an infringement upon the intellectual property of POTTC Events/Pirates of the Treasure Coast and will be enforced to the fullest extent of the law. ©2015 POTTC Events.
 Cocoa Beach Pirate Fest - Saturday, June 27th 2015
Event Rules and Regulations - Terms and Conditions
pottc doc-rev. 51022630

application rejected, and receive a refund in the amount of their booth fee. The vendor further agrees and understands that
they are not entitled to receive any additional compensation.
30. Vendor selling items not approved on their application may be subject to one or more of the following: Confiscation of the
unapproved item(s), a monetary fine of $200.00 (payable on demand), and or your expulsion from the event without refund.
The Sales of Fire Arms, Obscene Materials, Stolen Merchandise, and Illegal Paraphernalia are strictly forbidden.
31. ALCOHOL shall not be sold without a valid contract from the event and the express written approval from POTTC Events.
32. VENDOR PARKING: Park only in the designated vendor parking areas. If a parking pass is provided by the event it must
be displayed on your dashboard in plain view from the driver’s side. Do not occupy spaces that are intended for event
patrons/ shoppers. This will benefit all booths at the event, including your own. Parking Violations will be enforced.
33. SET UP: Unload your product at your assigned booth space and immediately move your vehicle to the designated vendor
parking area before you begin your set up.
34. PACK UP: No early pack up! Vendor booths are required to remain open for the duration of the event. When the event is
officially over, break down your display and pack up your booth before bringing your vehicle inside the event.
35. Vehicle Safety: For the safety of the general public, be sure an ALL CLEAR for vendor pack up has been given by event
staff before proceeding beyond the event barricades.
36. Unauthorized vehicular traffic inside the gated or barricaded area during event hours is strictly prohibited. Violators may
be charged with causing a public safety hazard and issued a citation by local law enforcement.
37. Clean Up: Vendors are required to remove all trash from their booth space. Please breakdown boxes and place in or next to
the event’s dumpsters or trashcans. No item(s) including but not limited to trash, boxes, displays, canopies, vehicles or trailers
are to be left behind. Failure to comply may result in a fine or the issuance of a citation and the loss of eligibility for future
event participation.
38. Photos or video including sound, may be taken at this event of you, your booth, and or your products or works and used to
promote this and future events by POTTC Events, our affiliates, and other advertising entities.
39. POTTC Events may change the hours or days of the Event due to forces of nature, or occurrences beyond our reasonable
control. Such changes will not be considered a breach of this agreement, and will not constitute grounds for a refund.
40. GENERAL: This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida, without
giving effect to the principles of its conflict of law provisions. The Parties to this Agreement agree and consent to the
jurisdiction of, and venue in the state or federal courts of Florida in all disputes arising out of or relating to this Agreement. If
any provision of this Agreement is declared invalid or void by statute or judicial decision, any such action shall not invalidate
the entire Agreement. It is the express intention of the Parties that all other provisions not declared invalid or void shall remain
in full force and effect. This Agreement shall be deemed as drafted by both of the Parties and, thus, shall not be construed
against any Party because that Party initially drafted any particular section, term or provision.
41. Food /Amusement vendors are required to maintain a general liability insurance policy with a minimum of
$1,000,000/$2,000,000 in coverage. Prior to your acceptance you will be notified and asked to submit a Certificate of
Insurance naming POTTC Events, International Palms Resort & Conference Center, Cocoa Beach and or the EVENT
or Other ENTITY NAME TO BE DETERMINED each as Additional Insured.
42. Enforcement of these rules and regulations - terms and conditions are at the sole discretion of POTTC Events. Failure to
enforce said terms and conditions shall not be grounds for breach of contract. POTTC Events reserves the right to make final
interpretation of all event rules.

*** IF YOU DO NOT UNDERSTAND THIS AGREEMENT, SEEK CLARIFICATION FROM A LEGAL ADVISOR. ****

I, the undersigned, acknowledge that I have read and fully understand this agreement, and that I voluntarily executed the same
without inducement or promise not contained herein for myself and on behalf of my staff, employees, helpers, partners, volunteers,
friends, family members and or spouse who accompany me at this event. I further understand that this agreement may affect my
rights and I expressly agree that this agreement shall be construed as broadly as permitted by the law of the State of Florida, and
that if any part hereof is declared invalid, the remainder shall remain in full force and effect.

Signature______________________________________________________ Date: __________________________

pamale arnette
Full Name - Please Print______________________________________________________________________________

Page 2 of 2
This document and the contents herein are the sole property of POTTC Events/Pirates of the Treasure Coast. Absent the express written consent of POTTC Events/Pirates of the Treasure Coast,
any use, reproduction; in whole or in part, is an infringement upon the intellectual property of POTTC Events/Pirates of the Treasure Coast and will be enforced to the fullest extent of the law. ©2015 POTTC Events.
 Waiver, Release and Hold Harmless Agreement

1. Name of event: ___Cocoa Beach Pirate Fest______________________________

2. Location: International Palms Resort Cocoa Beach, FL____________________

3. Date(s) of event: _______Saturday, June 27th 2015____________________________

I agree and acknowledge as follows:

4. Release of Liability. I, unconditionally waive, release, indemnify and forever discharge and hold harmless,
POTTC Events, Pirates of the Treasure Coast, International Palms Resort & Conference Center Cocoa Beach,
the city and or county the event is held in, all sponsoring organizations, their directors, officers, employees,
agents and volunteers, successors and assigns, and all other persons directly or indirectly liable, from all
claims of legal or financial liability of any kind, including but not limited to, personal and economic injury,
loss, costs, or damage arising out of or in conjunction with the above named festival or event, whether
foreseeable or unforeseeable, including those resulting from negligence or fault, without regard to any hazards
which may exist, whether hidden or obvious.

5. Severability. If any part of this Waiver and Release is found to be invalid, all other parts of this agreement
shall remain binding and continue in full force and effect. I expressly agree that this agreement shall be
construed as broadly as permitted by the law of the State of Florida.

6. Acknowledgment of Voluntariness. I have not been pressured or coerced in any way to participate in
these activities. Any activities I undertake are done so voluntarily and solely for purposes of participating in or
attending the above festival or event.

7. Affirmation. I affirm that I am an adult and legally competent to sign this release; that the terms of this
release are contractual, and that this release shall be binding on me, my personal representatives, heirs,
successors and assigns.

THIS IS A LEGAL DOCUMENT. BY SIGNING THIS DOCUMENT YOU ARE GIVING UP CERTAIN LEGAL RIGHTS
INCLUDING THE RIGHT TO SUE. YOU ARE ALSO ASSUMING CERTAIN OBLIGATIONS.
NOTWITHSTANDING PRECAUTIONS TAKEN, ACCIDENTS AND UNFORTUNATE CIRCUMSTANCES MAY OCCUR
AND THEREFORE THIS AGREEMENT MUST BE SIGNED BEFORE YOU PARTICIPATE IN THIS EVENT.
IF YOU DO NOT UNDERSTAND THIS RELEASE, SEEK CLARIFICATION FROM A LEGAL ADVISOR.

I have fully read and understand the contents of this agreement and I further acknowledge that I voluntarily
execute the same without inducement or promise not contained herein for myself and on behalf of my staff,
employees, helpers, partners, volunteers, friends, family and or spouse who accompany me at this event.

Signature________________________________________________ Date:__________________________

Full Name - Please Print

pamale arnette
______________________________________________________________________________________

This document and the contents herein are the sole property of POTTC Events/Pirates of the Treasure Coast. Absent the express written consent of POTTC Events/Pirates of the Treasure Coast, any use,
reproduction; in whole or in part, is an infringement upon the intellectual property of POTTC Events/Pirates of the Treasure Coast and will be enforced to the fullest extent of the law. ©2015 POTTC Events.

Rev.20152603