SAMPLE CONTENT PROJECT PROPOSAL

1.0 Project Description

1.1 Overview of the Current State of Technology

This section gives the reader an overview of the specific technology or field in the
international or local setting. The information regarding the technology or field should be
contemporary and not based on outdated sources. Discussion must not be too technical or
too detailed.

A description of the project that is clear, self-contend, and will be understood by non-
specialist. This section should identify the problem you are trying to solve (you may need to
be more technical here), the scope of your work (a generalized approach, or for a specific
situation).

This section ends with a discussion on the problems faced by or that still exist in the specific
technology or field (e.g., limitations of existing software ). The problem statement would lead
to the project objectives.

1.0 Project Description

Sample 1 :

Today, many industries use information technology in providing information and

services to their customers. It is helping people in their day-to-day activities by
granting access to a wide range of information that interests them. People can also
access important information in systems that they are part of which will help them to
easily view information that are related to them like work, school and personal
relevant information. A portal is a system that serves as a centralized place for
accessing different resources in the Web . It gathers information from different
sources and put it all together in a single place which can help in accessing
information by several users. It provides the users with a single point of content,
data, and services. It can be personalized depending on the role of the user in the
organization. There are different types of portal: general, community, horizontal,
vertical, enterprise, personal, and niche. Community Portal is a system where the
users are of same group of interests . Electronic document management system
(EDMS) helps in managing documents electronically.

Sample 2 :

People nowadays are living in an information age dependent upon digital

Information. Digital information is electronic information, the result of computer
processing. Every type of job relies upon getting information, using it, managing it,
and relaying information to others. Computers enable the efficient processing and
storage of information.

A grading system plays a key role in the management system of any

school. But, such systems do not often relate expectations, outcomes, and
performance. As each student desires to achieve a good score for each assignment,
exam, project and/or report, the whole process adds heavy workload for teachers in
order to make their evaluation fair, comprehensive, and accurate. From the
faculty perspective, these are necessary to avoid disagreement from students and
parents. A computerized grading system is a highly desirable addition to the
educational tool-kit, particularly when it can provide less effort and a more effective
and timely outcome.

Grading systems are designed to provide incentives for achievement and

assist in identifying problem areas of a student. It is the most commonly used
means of analyzing student performance, talents and skills. Students grades are
vital information needed in advancing to the next grade/year level and its accuracy
is very important.
 ( Background of the Company.. Vision and Mission(if any), describe their
manual system, no of population, no of department, point person, services they
offered and other pertinent information of the company)

Sample 1 :

The School Academy of Manila School is a small private school in Santa

Ana, Manila. It was established four years ago and is utilizing the manual
system in almost all phases of their school work.

The school maintains a small staff of teachers and personnel as

compared to its growing population. There are teachers handling as much as
four different subjects, aside from being a class adviser and area coordinator.
Majority of the teachers handle three different grade levels.

The School Academy of Manila- School uses the manual way of

computing grades and adding information or records of both students and
professors. The process entails a lot of effort and by computing and storing of
data manually the process is prone to error especially for the professors who
handle two or more classes. By using the manual way of computing and
storing data, being prone to error is possible and just by a single mistake,
repeating the process may be required.
Developing a computerized grading system for the School
Academy of Manila would make the task of recording and computing grades
easier for the teachers. This will not only benefit the teachers of the school
but will also benefit the students because of the improvement in the accuracy
of calculations and in the proficiency and productivity of the teachers.
Sample 2 :

Company Background

Metropolitan Academy of Manila (MAM) is a religious, non-stock, non-

profit educational institution founded in August 1996 in Sta. Ana, Manila. It is
supervised and operated by One Body Christian Church and Ministries.

Metropolitan Academy of Manila (MAM) offers pre-elementary,

elementary and high school levels to qualify students without discrimination and
prejudice as to religious affiliations and family background.

The schools guiding vision is focused on Ministering to the total person of

the students attaining Excellence in Academic and Christian Education and
Spiritual Maturity to cope with the Christian mandate of world evangelization. It is
their Mission to instill the Authentic Christian identity among students, educate
and train them in the ministering of the Lord Jesus Christ, commitment to God
and service to our country and fellowmen. Everyone in the school are all willing
to help and pray for the general welfare of each family and the community at
large and bring the message of peace and reconciliation among men in all walks
of life.

Complementing the schools desire to teach each student the fear of God
and respect for authority and elders are the team-oriented organization of Faculty
Teachers, Staff, Administration and Board of Trustees sensitive and responsive
to needs and changes relevant to the institutional aims.
AT present, the school employs a total of twenty (28) teaching and non-teaching
personnel and is catering to an average yearly enrollment of seven hundred
(700) students.

As an institution being supervised by One Body Christian Ministries

(OBCM), the school maintains very affordable tuition fees that are suitable to
 average to low income families. Due to their limited funds, the school maximizes
its workforce to attend to every student needs that results to overloaded teachers
and school personnel.

Although the school has a handful of computers donated to them, they still
use the traditional way of maintaining files and records that are all manually
done.

Description of the System

The current system being implemented by Metropolitan Academy of

Manila is the traditional method of recording, calculating, and maintaining student
grades and records. Everything is done manually.

Student information is written on paper forms during enrollment. The

registrar prepares a list of official enrolled students and gives copies to the
principal and to the teachers. The teachers write down the names of the students
in their class records for every subject and section he or she is handling and
enters the rating of the students for every grade component. The teachers
manually compute the grade of the students using a calculator and submit their
class records to the principal for checking.

The principal checks the grades one by one and if errors are found, the
class record is returned to the teacher, who re-computes the grade and submit it
again to the principal for checking. Correct and verified grades are then given
back to the teacher to be submitted to the registrar who prepares the students
report cards.

This type of system is very tedious and takes a long time. Manually
calculating, checking and re-computing the grades of students are very difficult
and are very prone to human errors. Added to this is the money being spent by
the school for paper files and forms, cabinets and other things needed to store
student data and records.

Problem identification :
Sample 1 :

With our research and interview with the staff of the ________________, We found
out these problems on their manual system. Here are the following:

Redundancy of work and data

There is redundancy of work and data, particularly when it comes to
the recording of the names of the students and in the checking of their
grades. The students list that is given by the Registrar has to be written
by the teachers in their class records. This is done by every teacher for
every subject the he or she is teaching and for every section he or she is
handling. If a teacher is teaching three subjects with the same section,
then he or she has to write the names of the students three times, one for
every subject handled. The principal has to manually re-compute the
grades of the students just to make sure that these are correct before
these can be submitted to the registrar.

Time spent in calculating and checking grades

Grades are recorded and computed manually by teachers. This is a
very tedious task and is very time consuming. The principal has to check
each grade to make sure that no errors are committed in the computation.
If errors are found, it goes back to the teacher concern to make the
necessary changes. It then goes back again to the principal for checking.
This cycle continues until all the grades have been verified to be correct.

Accuracy of information
 Aside from being time consuming, manual method of recording and
computing for the grades of the student is prone to human error. More
often than not, teachers rush through deadlines in the submission of
grades and because of this, the accuracy of the grades are affected. The
principal still has to double check each grade to ensure its accuracy.
1.2 Project Objectives

1.2.1 General Objective

This section states the over-all goal that must be achieved to answer the problem.

1.2.2 Specific Objectives

This subsection is an elaboration of the general objective. It states the specific steps that
must be undertaken to accomplish the general objective. These objectives must be
specific, measurable, attainable, realistic, time-bounded. Each specific objective may
start with to design/survey/review/analyze

Sample 1 :

Project Objectives :
General
To develop an Online Grade Encoding and Inquiry System via SMS
Technology for ____________________________.

Specific

To develop a system that will lessen the registrar`s tasks in encoding of

grades.
To develop a system that can able to send grades automatically.
To develop a system that will shorten the process of inquiry of grades.
To develop a system that can able the instructor to encode grades
online.
To develop a system that can inquire grades via SMS.
 Sample 2

2. Methodology

This section should elaborate the technical challenges and merits of the project including
the proposed solution that is in your mind to the said problem.

2.1 Design phase

Description of the proposed solution, its justification.

Sample 1 :
The proposed system is developed using Java Language. It improves
working methods by replacing the activities done manually with the computer-
based system. By automating every activity of the manual system being
employed by the school, work becomes easier and grades are computed
accurately in less time.

The proposed system is simple, interactive and has a very user-

friendly interface such that even those with little or no knowledge about
working with computers can easily operate it. A welcome screen starts the
program and the teachers log-in by entering their username and password.

( Functional Decomposition Here)

Process Specification

The proposed system is composed of three main modules, namely the registration
module where pertinent student information are entered, the subject module, where the
teacher enters the rating of the student for each grade component, and the grade
computation module, where the grade of the student is calculated based on the inputted
ratings for each grade component.

After the teacher logs-in, the main menu is displayed containing three (3) options,
namely, to enter student information, to enter student grades, or to view student
information.

The process begins with the entry of student information (module 1). This is where
pertinent student data, such as student name, address, parents name, contact
numbers, etc., are entered and stored in a student information database.

Using the data from the student information database, the teacher chooses a subject
and enters the rating of the student in each grade component (module 2). The grades
are stored in the subjects database.

The grades stored in the subjects database are then retrieved and used in computing
for the grade of the student (module 3).

2.2 Implementation phase

Proposed implementation scheme of your proposed solution: simulation, hardware, or

software

a. Software Requirements for development

Xamp/php/ visual stuio / mysql etc
b. Software Requirements for Implementation
c. Hardware / Technical Specification

Software
 The following are the software that we use in developing the system;

MySQL

XAMPP

AdobePhotoshop

Android Studio

Sublime Text 3

Web browser

Microsoft Office

Hardware Specifications

Item Quantity Specs

Dual-core 1 With 250GB HDD storage

System Unit

DDR3 1 4 GB RAM
Memory

19 monitor 1 Minimum Requirements for

display

Computer Mouse, keyboard, scanner

peripherals

Android 1 1.5 GB RAM

Mobile
Phone or
Tablet

IOS Mobile 1 1.5 GB RAM

Phone or
Tablet

Kiosk 1 2 GB RAM