GOVERNMENT OF TAMIL NADU

REQUEST FOR PROPOSAL FOR APPOINTING CONSULTANTS

FOR PREPARATION OF COMPREHENSIVE MOBILITY PLAN
FOR MADURAI LOCAL PLANNING AREA

LUMP SUM

LEAST COST BASED SELECTION

Directorate of Town and Country Planning

Opposite to LIC, Chengalvarayan Building,
Fourth floor, 807, Anna Salai,
Chennai - 600 002
Ph: 044-2852 1115, Fax: 044-2852 0582
Email - [email protected]
 LETTER OF INVITATION
Dear Sirs,
Subject:

1. You are hereby invited to submit Pre-Qualification, technical and financial

proposals for consultancy services required for preparation of Comprehensive
Mobility Plan for Madurai Local Planning Area, which could form the basis for
future negotiations and ultimately a contract between your firm and
Directorate of Town and Country Planning

2. The purpose of this assignment is for preparation of Comprehensive Mobility

Plan for Madurai Local Planning Area

3. A firm will be selected under Least Cost Selection (LCS) procedures described
in this RFP and in accordance with the procurement guidelines of the TAMIL
NADU TRANSPARENCY IN TENDERS ACT, 1998 and RULES 2000.

4. The following documents are enclosed to enable you to submit your proposal:

(a) Terms of reference (TOR) (Annexure 1);

(b) Pre-qualification Criteria (Annexure 2);
(c) Supplementary information for consultants, including a suggested format
of curriculum vitae (Annexure- 3);
(d) A Sample Form of Contract for Consultants' Services under which the
services will be performed (Annexure 4); and
(e) Bank Guarantee (Annexure 5);

5. A pre-proposal conference open to all prospective consultants will be held on

23-09-2013 @ 15.00 hrs in the TNUIFSL. The prospective consultant will
have an opportunity to obtain clarification regarding the scope of the work,
terms of reference, contract conditions and any other pertinent information.

The Clarification/Amendments if any in the Pre Proposal Conference will be

published in the Government Web site www.tenders.tn.gov.in and
www.tnuifsl.com. Pre-bid minutes, Addendum -Corrigendum and extension if
any will be uploaded only in the above websites. No new advertisement will
be published in the Newspapers.

In order to obtain first hand information on the assignment and the local
conditions, it is considered desirable that a representative of your firm visit
the project sites and to office of Directorate of Town and Country Planning
Opposite to LIC, Chengalvarayan Building, Fourth floor, 807, Anna Salai,
Chennai - 600 002 Ph: 044-2852 1115, Fax: 044-2852 0582 Email -
[email protected] before the proposal is submitted. Please ensure that
advance intimation regarding your visit is sent to enable them to make
appropriate arrangements.
6. The Submission of Proposals:
6.1 The proposals addressed to Chairperson & Managing Director, TNUIFSL shall
be submitted in three parts, viz., Pre-qualification, Technical and Financial
and should follow the form given in the "Supplementary Information for
Consultants."

6.2 The Pre-qualification, Technical" and "Financial" proposals must be

submitted in three separate sealed envelopes (with respective marking in
bold letters) following the formats/schedules given in the Pre-qualification for
consultants (Annexure-2), supplementary information for consultants
(Annexure-3). The first envelope marked Pre-qualification criteria in one
separate cover, viz., Cover-1 must be sealed with sealing wax and initialed
twice across the seal. This cover should contain the EMD of Rs.50,000/- in
the form of DD to be taken in the name of The Commissioner, Directorate
of Town and Country Planning, Chennai - 02. The Earnest Money Deposit of
unsuccessful consulting firms will be returned within 45 days after award of
contract.

6.3 The second envelope, viz., Cover-2 marked "Technical proposal for the
captioned project" must also be sealed with sealing wax and initialed twice
across the seal and should contain information required in Annexure 3 viz.,
supplementary information for consultants.

6.4 The first and second envelopes should not contain any cost information
whatsoever. The third envelope viz., Cover-3 marked 'Financial Proposal for
the captioned project"' must also be sealed with sealing wax and initialed
twice across the seal and should contain the detailed price offer for the
consultancy services.

You will provide detailed breakdown of costs and fees as follows:

- Staffing billing rate plus overheads;

- Travel and accommodation;
- Report reproduction; and
- Others (if any) Pl. specify

The sealed envelopes Cover 1, Cover 2 and Cover3 should again be placed in
a separate sealed in one cover, which shall be clearly marked with the name
of the assignment and received in the office of the Tamil Nadu Urban
Infrastructure Financial Services Limited (TNUIFSL), First Floor, Vairam
Complex, 112, Theyagaraya Road, T. Nagar, Chennai 600 017, up to 15.00
hours on 14.10.2013.

If the cover of proposals is not marked with the name of the assignment
indicating the bid submission date and time, the cover will not be opened and
returned to the consultant unopened treating as Not Qualified.

6.5 Opening of proposal

 The proposals {first envelope (cover 1) containing pre-qualification criteria
only} will be opened by CMD or his authorized representative at 15.30
hours on 14.10.2013 in the office of the Tamil Nadu Urban Infrastructure
Financial Services Limited (TNUIFSL), First Floor, Vairam Complex, 112,
Theyagaraya Road, T. Nagar, Chennai 600 017. It may please be noted
that the second envelope containing the technical proposal will not be opened
until pre-qualification criteria is evaluated, and detailed price offer will not be
opened until technical evaluation has been completed and the result
approved and notified to all consultants

7. Proposals

7.1 A three-stage procedure will be adopted in evaluating the proposals:

i) a pre qualification of consultants will be verified, which will be carried out
prior to opening of technical proposal (as per Annexure 2)
ii) a technical evaluation, which will be carried out prior to opening any
financial proposal;
iii) a financial evaluation.

7.2 Pre-qualification
Firms who have the following qualifications may submit the proposal

(i) Should have atleast completed one Comprehensive Traffic and

Transportation Study (CTTS) / Comprehensive Mobility Plan (CMP)
assignment in last 7 years or should have 2 ongoing Comprehensive Traffic
and Transportation Study (CTTS) / Comprehensive Mobility Plan (CMP)
assignment in last 7 years. It should be noted that assignment along with
client certificate will only be considered for evaluation.
(ii) Average annual turnover of Rs 100.00 lakhs for the last three years
(2010-11, 2011-12 and 2012-13. (Annual Turnover will be reckoned from the
balance sheet for the last three years audited by Chartered Accountant.
Hence the Consultants are requested to enclose the certified copy of the
balance sheet, profit and loss a/c statement and the proof of evidence for the
payment of Income Tax related to the respective balance sheet).
(iii) Covers without EMD will be treated as not pre-qualified.
(iv) Conditional Tenders will be summarily rejected.

Eligible firms proposals will only be considered for technical and financial
evaluation. The technical and price envelopes of others will not be
considered and returned unopened after completing the selection process.

7.3 Technical Proposal

The evaluation committee appointed by the Client will carry out its evaluation
of qualified firms technical proposal applying the evaluation criteria and point
system specified below. Each responsive proposal will be attributed a
technical score.
 (i) The quality of the methodology proposed (25 points); and
(ii) The qualifications of key staff proposed for the assignment (75 points)

Curriculum vitae of senior personnel in each discipline for assessing the

qualifications and experience of the personnel proposed to be deployed for
the studies should be included with the proposal (in the format of the sample
curriculum vitae). These personnel will be rated in accordance with:

S.No Key Professionals Marks

1 Senior Transport Planner 15
2 Senior Urban Planner (land-use and transport) 10
3 Junior Urban Planner (land-use and transport) 7
4 Senior Transport Planner / Public Transport Planning 10
Specialist
5 NMT Design Specialist 7
6 Senior Transport Modeling Specialist 7
7 Junior Transport Modeling Specialist 3
8 Transport Finance Specialist (CBA, Project finance) 5
9 Geographic Information System (GIS) Specialist 5
10 Environmental and Social Safeguard Specialist
11 CAD Draftsperson and GIS operator 3
12 Urban Transportation Data Collections / Survey 3
Specialist
Total 75

For other key personnel, the following parameters will be considered.

(i) General qualifications - (30 %)
(ii) Adequacy for the project (suitability to perform the duties for this
assignment. These include education and training, length of experience on
fields similar to those required as per terms of reference, type of positions
held, time spent with the firm etc) based on the CV as in Form F-5 : (70 %)

The Team Leader proposed shall be full time for this assignment only. Quality
and competence of the consulting service shall be considered as the
paramount requirement. Technical proposals scoring not less than 75% of
the total points will only be considered for financial evaluation. The price
envelopes of others will not be considered and returned unopened after
completing the selection process. The client shall notify the consultants,
results of the technical evaluation and invite those who have secured the
 minimum qualifying mark for opening of the financial proposals indicating the
date and time.

7.4 Financial Proposal

7.4.1 Opening: The financial proposal of the technically qualified firms shall be
opened in the presence of the consultants representatives who choose to
attend. The name of the consultant, the quality scores and the proposed
prices shall be read out and recorded. The client shall prepare minutes of bid
opening.

7.4.2 Evaluation: The evaluation committee will determine if the Financial Proposals
are complete and without computational errors. The evaluation excludes
taxes. The consultants are ranked as L1, L2, L3 and so on in an ascending
order of evaluated value. The evaluation committee will determine if the
financial proposals are complete and without computational errors. The
evaluation shall exclude all taxes.

7.4.3 The Client will select the lowest price among those that passed the minimum
technical score and invite them for negotiations. The lowest will be invited for
negotiations.

8. Negotiations

8.1 Prior to the expiration period of proposal validity, the Client will notify the
successful Consultant whose evaluated price is ranked as L1, in writing by
registered letter, email or facsimile and invite them to negotiate the Contract
value.

8.2 Negotiations will commence with a discussion of your technical proposal, the
proposed methodology (work plan), costing, staffing and any suggestions you
may have made to improve the TORs. Agreement must then be reached on
the final TORs, the staffing and staff months, logistics and reporting.

8.3 Changes agreed upon will then be reflected in the draft contract, using
proposed unit rates (after negotiation of the unit rates, including the man
month rates).

8.4 The negotiations will be concluded with a review of the draft form of
Contract. The Client and the Consultants will finalize the contract to conclude
negotiations.

8.5 The Contract will be awarded after successful negotiations, with the selected
Consultant. If negotiations fail, the Client will invite the Consultant whose
price is next higher to L1 and ranked as L2 for Contract negotiations. If
negotiation with L2 fails the above process will continue with L3, L4 and so on
till the end of all technically qualified firms. Upon successful completion, the
Client will promptly inform the other Consultants that their proposals have
not been selected.
9. Fraud and Corrupt Practices:

9.1 The Consultant and its Personnel shall observe the highest standards of
ethics and shall not have engaged in and shall not hereafter engage in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice
or restrictive practice (collectively the Prohibited Practices).
Notwithstanding anything to the contrary contained in this Agreement, the
Client shall be entitled to terminate this Agreement forthwith by a
communication in writing to the Consultant, without being liable in any
manner whatsoever to the Consultant, if it determines that the Consultant
has, directly or indirectly or through an agent, engaged in any Prohibited
Practices in the Selection Process or before or after entering into of this
Agreement. In such an event, the Client shall forfeit and appropriate the
EMD/Performance Security, if any, as mutually agreed genuine pre-estimated
compensation and damages payable to the Client towards, inter alia, the
time, cost and effort of the Client, without prejudice to the Clients any
other rights or remedy hereunder or in law.

10. Please note that the Directorate of Town and Country Planning / TNUIFSL is
not bound to select any of the firms submitting proposals. Further, as quality
is the principal selection criterion, the Directorate of Town and Country
Planning / TNUIFSL does not bind itself in any way to select the firm offering
the lowest price.

11. It is estimated that about minimum 35 man-months of services will be

required for the study and generally you should base your financial proposal
on this figure. However, you should feel free to submit your proposal on the
basis of man-months considered necessary by you to undertake the
assignment.

12. You are requested to hold your proposal valid for 90 days from the date of
submission without changing the personnel proposed for the assignment and
your proposed price. The Directorate of Town and Country Planning /
TNUIFSL will make its best efforts to select a consultant firm within this
period.

13. Please note that the cost of preparing a proposal and of negotiating a
contract including visits to Directorate of Town and Country Planning /
TNUIFSL, if any is not reimbursable as a direct cost of the assignment.

14. Assuming that the contract can be satisfactorily concluded in October, 2013,
you will be expected to take-up / commence with the assignment in October,
2013.

15. The successful bidder will be invited for signing agreement. The bidder is
requested to furnish a performance Security at the rate of 5% of the finalized
agreement value in the form of Irrevocable Bank Guarantee from any one of
the Nationalized Bank in India taken in favour of the The Commissioner,
 Directorate of Town and Country Planning, Chennai - 02 valid for a period of
6 months. The same will be released on successful completion of all the
works satisfactorily. The validity of performance security will be extended
according to the extension of contract period as per the agreement executed.

16. The Earnest Money Deposit of the successful Tenderer will be discharged
when the Tenderer furnishes the required Performance Security and signs the
Agreement.

17. The Earnest Money Deposit may be forfeited

If the consulting firm withdraws the tender after Tender opening

during the period of validity of the tender.
If the consulting firm withdraws the Tender after the issue of
letter of acceptance of his Tender.
In the case of a successful consulting firm, if the consulting firm
fails within the specified time limit to:
furnish the required performance security or
sign the Agreement
accept the Letter of Intent
If the consulting firm has furnished incorrect information
on qualification and experience.

18.We wish to remind you that any manufacturing or the reconstruction firm
with which you might be associated with, will not be eligible to participate in
bidding for any goods or works resulting from or associated with the project
of which this consulting assignment forms a part.

19.Client means the Directorate of Town and Country Planning, Government of

Tamil Nadu

20.Please note that mobilization advance/Advance Payment will not be given to

the Consultant.

21.Please note that if you consider that your firm does not have all the expertise
for the assignment, there is no objection to your firm associating with
another firm to enable a full range of expertise to be presented. The request
for a joint venture should be accompanied with full details of the proposed
association and confirming joint and several liabilities.

22.Please note that the remuneration which you receive from the contract will be
subject to normal tax liability in India. Kindly contact the concerned tax
authorities for further information in this regard if required.

23.All documents relating to the Bid and all communications in connection with
the Bid shall be in English language. All the pages should be serially
numbered and signed by the Consultants.

24.Any dispute arising out of the Contract, which cannot be amicably settled
between the parties, shall be referred to adjudication/arbitration in
 accordance with the Arbitration & Conciliation Act 1996. The place of
arbitration shall be at Chennai.
Yours faithfully,

The Commissioner
Directorate of Town and Country Planning
Enclosures:

1. Terms of Reference.
2. Supplementary Information to Consultants.
3. Draft contract under which service will be performed.
 Annexure - 1

TERMS OF REFERENCE FOR PREPARATION OF COMPREHENSIVE MOBILITY

PLAN FOR MADURAI LOCAL PLANNING AREA

1. INTRODUCTION: PLANNING FOR PEOPLE

a) Transport planning and infrastructure development are powerful policy instruments that guide
development in beneficial locations and deflect it from unfavourable ones. Too often, transport
planning has tended to concentrate on highways, traffic, costs, and benefits, with environmental
factors limited to engineering consideration. Transport planners increasingly believe that mobility
planning should focus the movement of people, not vehicles, a goal clearly expressed in the
National Urban Transport Policy (NUTP). The Government of Tamil Nadu supports this new
approach, which is a major departure from the emphasis on personal motorised modes in
traditional traffic and transport studies.

b) Transport planning is concerned with the key concepts of mobility and accessibility. Mobility
represents an individuals capability to move through space and time. Mobility is measured in
terms of how far do we go? and how quickly do we get there? On the other hand,
accessibility is the extent by which cities and transport networks enable us to reach our
destinations. Accessibility (or access) describes the ability to reach social and economic
opportunities, and reflects the generalized costs (in terms of time, money, discomfort and risk)
needed to reach them.

c) When planning transport infrastructure and services, it is important to differentiate between

mobility and accessibility. For example, in cities with high levels of congestion, citizens who
travel by automobile may experience relatively poor levels of mobility (slow travel speed, low
individual travel mileage). However, the cities themselves may be economically successful due
to their accessibility (cumulative number of opportunities, activities that are clustered together,
many travel options, overall low cost of travel). Transport systems exist to provide economic and
social connectionstravel is rarely an end in itself. Thus, a good transport system provides
more accessibility per unit of mobility.

d) With these concepts as the basis, the Directorate of Town and Country Planning, Chennai-2
Government of Tamil Nadu has proposed to prepare Comprehensive Mobility Plan (CMP) for
the planning area of Madurai through consultants. The CMP will help to develop a strategy for
short, medium, and long-term investments to improve accessibility in the three planning areas. In
addition, there is an opportunity to make use of central government funding through the
Jawaharlal Nehru National Urban Renewal Mission(JNNURM), a programme of the Ministry of
Urban Development, Government of India. JNNURM funding is available for cities that align
their proposed transport projects with the National Urban Transport Policy (NUTP). The CMP is
a key document to justify and support transportation related proposals.

e) Cities in Tamil Nadu are accustomed to developing statutory master plans to regulate land use.
It is imperative to integrate transport planning and land use planning. CMP can play an important
part in helping planning bodies take a holistic approach to the local urban or regional/
metropolitan transport needs and to develop appropriate, carefully planned, and integrated
solutions. The proposed CMP for Madurai is meant to guide every decision taken by Town and
Country Planning department and local bodies related to mobility and transport.

Project Background
i. As per 2011 Census, the total population of Tamil Nadu is 7.2 crores, of which 3.5 crores
are living in urban areas. The urban population of the State works out to 48 per cent as
against 30 per cent of the whole nation. The total geographical area of the State is
1,30,011 sq km. The total area of urban settlements is 13,755 sq km, which constitutes
only 12 per cent of the total area of the State. The average density of population in 2011
for the State is 554 persons per sq km. In urban areas, it is 3,521 persons per sq km.

ii. Rapid urbanisation an offshoot of increased economic development of the region has a
direct impact on the infrastructure in urban areas. The government of Tamil Nadu aims to
provide world-class facilities to the citizens in terms of mobility and transport. Normally,
most of the studies relating to traffic and transportation concentrate on a specific area
such as a Municipal Corporation or an urban local body. If the study is limited to core
areas only, then the study would fail to address issues concerning influence of peripheral
areas that are outside the jurisdiction of the urban local bodies. The proposed study
overcomes this limitation since the study area would be the Local Planning Area (LPA).

iii. Madurai have population of more than one million. Apart from being nodes of individual
activity, it also act as regional economic centre. The economic development witnessed in
the state and the urban growth has resulted in concentration of transport problems in these
cities. Thus, it is proposed to study existing transport challenges and identify solutions to
improve accessibility. Profile of the Madurai LPA is furnished as follows:

Madurai LPA
Located 450 km south west of Chennai, the city of Madurai is the third largest urban
agglomeration (population of 1,462,420) and the second largest municipal corporation in
the state (an area of 148 sq km). Located in the southern part of the state, it is a major
commercial, religious, and tourist centre. The Town and Country Planning department
has prepared a CTTS for the LPA during 1997.
Figure - Madurai LPA
 The CTTS pointed out that:

traffic and transportation was becoming increasingly complex and unmanageable in

Madurai. Traffic negotiations suffer from bottlenecks in important junctions and stretches
in the Central Business District area. The study brought out the necessity for short,
medium an long term projects for handling the Traffic and Transportation

The Expanded LPA Area is 1194 Sq.km. The old LPA area is 721 Sq.km. This expanded
LPA area comprises the Madurai Palkalai Nagar NTDA (38 sq.km) , Thiruppuvanam
LPA (26 sq.km) and Melur Single LPA ( 15 sq.km.) The Land Use Plan is available only
for Old LPA area and Madurai Palkalai Nagar NTDA, Thiruppuvanam LPA and Melur
single LPA. The consultants have to prepare CMP for the entire exapanded LPA area
(1194 sq.km).

2. PURPOSE AND OBJECTIVES

(a) CMP represents an expansion of the traditional transport planning process, taking a broader
range of urban mobility options into account. The ultimate purpose of a CMP is to provide short,
medium, and long-term strategies to provide access and mobility. To achieve this purpose the
following key objectives are set out:

1. To provide long-term visions and goals for desirable development in each LPAs. To
ensure that the most appropriate, sustainable and cost effective implementation program
is undertaken in the urban transport sector.

2. To illustrate transport measures to be implemented within a time span of 5 years.

3. To identify feasible short, medium and long-term traffic management measures and
transport infrastructure needs to facilitate safe and efficient movement of people for the
present and future.

3. SCOPE OF WORK

Following tasks are identified as the scope of the proposed study:

1. Collect data and analyse the urban transport environment

2. Prepare the travel demand model

3. Prepare the CMP Strategy Plan

4. Prepare the CMP Implementation Plan

5. Stakeholder Consultations
These tasks, along with their respective deliverables, are explained below.

4. DETAILED DESCRIPTION OF ACTIVITIES

(a) Time horizon and structure

a) Due to the rapid transformations in Madurai LPA, CMP must be realistic and incremental
and should focus on medium-term time horizons. CMP data are not static. Therefore,
CMP must be updated continually, taking into account new information on travel patterns
and project implementation status. Data must be updated on a regular basis, and
indicators of success should be monitored continuously.

b) The CMP for LPA should contain two parts: a Strategy Plan and an Implementation Plan.

c) The CMP Strategy Plan:

a. Covers a period of 20 years.

b. Is updated every 5 years.

c. Contains policies that clearly set out what each LPA should achieve through
transport improvements for changing land use.

d. Takes account of the different challenges faced in service delivery in the LPAs
urban and rural areas.

e. Takes account of the different challenges faced where travel patterns suggest a
significant pull to areas outside of the region / LPA.

f. Informs the further development of area-wide transport strategies and specific

transport strategies, such as walking and cycling improvements etc.

d) The CMP Implementation Plan:

a. Covers a period of 5 years, with a detailed agenda for the first year and general
agenda for balance 4 years.

b. Is updated annually.

c. Is a complete business plan for implementing the transportation improvements set

out in the Strategy Plan and includes detailed targets, performance management
mechanisms, and risk assessment.

d. Provide an update on Major Scheme proposals.

 e. The Consultant has to prepare one version each of the CMP Strategy and
Implementation Plans. Subsequent annual revisions of the Implementation Plan
and five-yearly revisions of the Strategy Plan are outside the scope of this TOR.

(b) Task 1.Data collection

1. Good transport planning requires good evidence, which includes detailed description of
the performance of the existing transport system as a whole that reflects the opportunities
and constraints for all users.The demand for transport is derived from peoples needs or
wishes to participate in activities that are spatially and temporally distributed. Thus, a key
distinguishing feature of transport is that it is valued primarily as an input to many other
activities. Infrastructure should never be developed for its own sake.

2. Therefore, for each of the LPAs, it is essential that the local economic, social, and
environmental, contexts be explicitly documented. Accurately identifying these
conditions will provide an effective base from which to define the direction for transport
improvements and evaluate alternative transport development scenarios.

3. The following surveys will help to identify the mobility needs of residents in each of the
LPAs.

Task 1.1. Inception report

The consultant will prepare a detailed timeline and work plan for Tasks 1 to 5, described below.
Copies of all survey forms must be submitted to the DTCP at this time for approval.

Task 1.2. Review of land use transport plans and demographic data

1. The consultant should obtain and review the following documents on the land use and
transport system (as available):

Comprehensive Traffic and Transport Study

Comprehensive Mobility Plan

Transport-related Detailed Project Reports

Master Plan, Development Plan, or other land use planning documents

City Road Plan (CRP)

In addition to the above the consultant shall collect the following items:

Village maps and land use maps of Master Plan.

Satellite imagery.

Socio-economic data.
 2. On socioeconomic characteristics, vehicle ownership, the transport network, transport
policies, and other available information relevant to the study shall be compiled from
these documents. Any inconsistency or deficiency in the information shall be addressed.

The consultant will prepare a geographic information system (GIS) database of the land
use information collected. The following map layers should be created:

o Proposed land use as per the Master Plan

o Allowed floor space index (FSI) as per the Master Plan

o Existing land use at the sub-ward level (described in more detail below)

o Consumed FSI at the sub-ward level

o Political boundaries: LPA, municipalities, wards, etc.

o Ward-wise population as per 2011, 2001, 1991 censuses

Providing an updated picture of land use is critical to developing an accurate transport

model. Therefore, the consultant should use the satellite imagery, land use maps of
Master Plan for this purpose. A detailed assessment of land use patterns must be
conducted, capturing building densities, income levels, and urban form typology through
site visits. An example of such a classification is shown in Table . This information will
be used to create the detailed consumed FSI map and to develop zones in the transport
model.

Table . Sample land use and built form categories

No. Land use + Built Form category

1 Residential independent houses

2 Residential Apartments (large format developments)

3 Residential Tenements/ Row Houses

4 Low Income Residential Apartments (small format developments with small

dwelling units)

5 Residential + Commercial

6 Commercial large format retail (malls, large shopping complexes, multiplexes,

etc)

7 Commercial large format offices (IT Parks, Corporate Houses, etc)

8 Commercial small format (shops, offices, service establishments)

 Similar categorization can be done for all types of uses industrial, institutional,
etc

Besides land use data, the consultant should compile a list and map of existing transport projects
for which a budget allocation has already been made or construction has already commenced.
These projects should be mapped using the GIS platform.

Task 1.3. Household survey

(i) Home interview surveys provide the most complete and accurate information to
gather origin-destination (OD) data. Home interviews require significant time and
skilled labour resources. Once an initial large sample survey is completed, small-
sample surveys are required to update and recalibrate the data. The best data is
collected through person-to-person interviews. The data must be reliable
complete and unbiased.
(ii) The goal of this survey is to collect data on travel characteristics of household
residents and general characteristics of the household influencing trip making. The
study area must be divided into traffic analysis zones (TAZs) at the sub-ward level
based on the detailed land use mapping conducted as indicated in Task 1.1. A
minimum sample size of 2 per cent of households shall be covered. The survey
will help reveal transport demand characteristics. The TAZ definitions should
facilitate data collection from a representative sample of the population, without
bias toward specific income groups or city regions.
(iii) The household survey should include a travel diary that covers the trips made on
the previous day of enumeration (should be a working day). The travel behaviour
of all members of the household should be included (in person or by proxy
including trips of homemakers, children, and elders. Trips of all lengths should be
included. Specifically, the Consultant must NOT exclude short trips, especially
those performed by walking(i.e. trips that are shorter than 1 km or within the
TAZ).

(iv) For home interviews, the following information is generally collected from each
household:

Household address.

Number of residents.

Number of personal vehicles available to residents.

Primary occupation for the household.

Age and gender of each member of the household.

Annual income of the household.

 (v) The following information is collected regarding each trip segment made by each
household member in the travel diary:

ID of person who made the trip.

Trip segment origin address.

Trip segment destination address

Starting trip segment time.

Ending trip segment time.

Trip destination purpose.

Mode of transport utilised for the trip segment.

Cost per trip.

Time spent waiting per trip.

These household data are analysed to determine the factors that influence user choices among
multiple transport options.

Task 1.4. Street inventory

(i) The Consultant will prepare a detailed inventory of public streets in the LPA. The
Consultant will prepare a GIS map of the street centrelines, recording the following
data for each segment

1. Width of the public right-of-way (ROW) for which detail should be based on the
revenue records.

2. Footpath quality:

3. Clear width of the footpath (if present).

4. The number of obstructions in the clear width per segment.

5. The per cent of the segment length with shade at 2 p.m. (from buildings or trees).

6. Cycle track quality (same metrics as for footpaths).

7. Carriageway pavement quality.

8. Width of the ROW occupied by on-street parking, encroachments etc., if any.

9. Presence of NMV lanes.

10. Effective carriageway width.

 11. Name and location of bus stops.

12. Presence of storm water drainage.

13. Presence of utilities above ground level.

14. Identification of heritage structures/ zones.

(ii) The final component of the street inventory is a documentation of accidents involving
motor vehicles, non-motorised vehicle, and/or pedestrians. The Consultant should
collect accident types and locations from the Traffic Police department and other
relevant authorities. The data should be geocoded using the GIS platform in order to
create a map of accident hot spots.

Task 1.5. Classified cordon counts

(i) The classified traffic volume and occupancy counts should be carried out for 16 hours per
day (from 6:00 hrs to 22:00 hrs) over a day at each cordon line location and should be
conducted for each direction separately. For cordon locations with large markets, the
survey should be conducted on Sunday in addition to the weekday. The survey should
record volumes of all motorised vehicles, non-motorised vehicles, and pedestrians.
This survey records both the number of vehicles observed and the number of
passengers per vehicle. For public transport and paratransit (i.e. shared rickshaws)
modes, the Consultant should conduct a frequency-occupancy survey (described
below). For personal vehicles, an average occupancy rate determined from a
representative sample in each study area is acceptable.

(ii) The data must be compiled using spreadsheet or database software, and the location
for each survey must be cross-referenced in the street network layer in the GIS
database.

(iii) All the results should be presented in tabular and graphical form. Daily and weekly
variations in traffic volumes should be presented. Charts should also be created to
compare the passenger mode split at each location and the proportion of street space
occupied by each mode. Volumes and mode shares should be mapped to show traffic
patterns along each corridor. The results also will be used to calibrate the transport
model for the LPA.

(iv) Proposed traffic survey locations should be identified during Task 1 and be listed in
the Inception Report along with the format in which it is to be recorded.

Task 1.6. Public transport frequency-occupancy

(i) The Consultant will use the results of the traffic counts survey conducted as above to
identify major public transport corridors in the LPA. At each of these locations, a
 detailed frequency-occupancy survey will be conducted to aid in assessment of the
supply and quality of public transport services. Each frequency-occupancy survey will
be conducted in both directions during the 4-hour peak period with the highest public
transport passenger volumes (as identified during the 16 hour traffic counts). At each
location, the following data should be noted for each public transport vehicle that
passes the cordon line:

Type of service (e.g. city bus, shared rickshaw, intercity bus, etc).

Vehicle size (e.g. 12 m bus, minibus, diesel rickshaw, etcto be

determined based on the local fleet composition).

Route number (if applicable), in the case of paratransit vehicles for which
the route number cannot be determined from obvious signage, the
consultant should devise an alternative methodology to determine the
relative frequency of each service on the corridor.

Number of passengers on the vehicle.

Time in which the vehicle passed the cordon line.

(ii) The data must be compiled using spreadsheet or database software, and the location
for each survey must be cross-referenced in the street network layer in the GIS
database.

Task 1.7. Public transport operating statistics and route definitions

(i) The Consultant should collect the following system-wide data for the previous 6 months
from public transport operators in the LPA:

Fare schedule (i.e. fares vs. travel distance).

Total daily boardings.

Average daily revenue by ticket denomination.

Average daily/weekly/monthly revenue from tickets and passes.

Daily/monthly vehicle-km operated.

Operating cost per vehicle-km.

(ii) For each route that the agency operates, the following should be collected:
Route definition (i.e. list of stop names/locations). The bus stops listed in the
route itineraries should be reconciled with the stop names identified in the street
survey, resulting in a master list of unique bus stops.

Planned frequency.
 Actual frequency (if available).

(iii) For paratransit modes (e.g. shared autorickshaws, taxis, cycle rickshaws, etc), an
equivalent set of data should be collected through driver and passenger interviews. A
sample survey of these operators shall be conducted inside the LPA area. Information
on vehicle and operating characteristics shall be collected. Surveyors should also
gather information on socio-economic characteristics of operators.

Task 1.8. On-board public transport origin-destination (OD) surveys

(i) On-board passenger OD surveys should also be completed on the busiest public transport
routes (e.g. the routes with the highest loads as observed in the frequency occupancy survey,
accounting for at least 90 per cent of total passengers observed). The surveys shall be conducted
on a representative sample of trips for each route (minimum of 5 trips per direction surveyed for
each route). The survey will determine the origin and destination of each passenger who boards
the vehicle. This information can be gathered from electronic ticketing data, if available. If no
electronic data are present, the survey should be conducted using a manual method such as the
following:

A chit with the name of the location where the passenger boarded is distributed to
each passenger at the time of boarding.

The number of chits distributed at each stop is recorded.

At the time of alighting, all the chits are collected. The chits from the same stop
are gathered together and marked with the name of the stop where alighting
occurred.

(ii) This or an equivalent method should be employed to gather complete stop-to-stop

OD information for each passenger who boarded the vehicle. The trips observed
in this survey will be used to adjust and calibrate the transport model (described
below).

Task 1.9. Speed and delay surveys for public transport

(i) These surveys will establish road capacity and extent of congestion on key sections
to determine possible improvements: widening, intersections, traffic control, traffic
management etc. The consultants shall carry out speed delay surveys in both peak and
anti-peak directions during peak and off-peak hours. The free speed shall be observed
and impact of the prevailing traffic on running speed during peak and off-peak hours
for each section shall be established to indicate the level of congestion. Typical delays
and causes shall be identified.
(ii) The public transport speed and delay surveys will be conducted on major public
transport corridors. These surveys will determine where public transport passengers
experience significant delays, which can be used to develop a plan for providing
dedicated ROW for public transport. Surveyors should make qualitative observations
 about the cause of delay along each segment. The public transport speed per segment
should be mapped using the GIS platform.

Task 1.10. Vehicle fleet data

Vehicle ownership data should be obtained from the Regional Transport Office and other sources
to ascertain the personal motor vehicle fleet size and vehicle characteristics for determination of
vehicle operating costs.

Task 1.11. Parking Survey

Work and business centres, shopping complexes, and tourist attractions are major generators of
travel demand. Parking demand should be established by a count of each vehicle type where
significant on-street parking occurs. A 16-hour parking survey should be conducted in each zone.
The Consultant should record the number of parked vehicles at each hour, classified by vehicle
type. The survey should cover both on-street parking areas as well as off-street public or semi-
public parking. The consultant should also conduct a parking duration survey in order to estimate
turnover rates. Finally, parking fee levels at the respective zone should be noted. All parking data
should be recorded using the GIS platform.

Task 1.12. Outer cordon survey

Origin-destination surveys shall be conducted through roadside interviews on outer cordon to
supplement the OD information gathered in the household survey. The survey should be
conducted at all major entry/exit points and on corridors where important activity locations are
situated. The survey should be conducted for 16 hours on a working day. The location of survey
stations should be provided by the consultant as per task 1.1 and the locations are finalised in
consultation with the Client. The information shall be obtained by trained enumerators and
experienced supervisors and include: type of vehicle, make, type of commodity carried, origin
and destination, trip purpose, place of residence and employment of road user and frequency of
travel (i.e. the same information that is collected in the household survey travel diary). The outer
cordon OD survey locations should be included in the list of locations for the classified cordon
counts (see above) to facilitate adjustment for sampling.

Task 1.13. Terminal area survey

This survey is designed to collect information on freight movement patterns. At major terminals,
distribution centres, and market areas, the number of vehicles entering and leaving the complex,
including the number of passengers, type of vehicle, and commodity carried should be recorded.

Task 2. Analysis of mobility patterns

Under this task, the Consultant will develop and calibrate a transport model for use in the
development of the CMP Strategy Plan and CMP Implementation Plan. The Consultant should
prepare a Transport System Challenges and Opportunities report summarising the findings from
Task 2.
 (a) Task 2.1. Overview of LPA demographies and trends

The consultant should prepare a brief profile of the planning area from available documents and
data, covering the following:

Location and extent of the planning area.

Population and socio-economic data.

Regional linkages.

Environmental issues, such as natural conservation areas.

(b) Task 2.2. Travel demand model setup

(i) In this task, the consultant will develop a travel demand model using the results of the
mapping activities, OD surveys, traffic counts, and frequency-occupancy counts
conducted under Task 1. The model should allow the Consultant and Client to analyse
the impact of changes in land use, population, income, demography and other features
that influence travel demand. It should also have the capability to measure the impact
of specific transport system interventions on the transport network.

(ii) The modelling should emphasize person-based travel patterns, using trip generation,
trip distribution, and trip assignment modules to predict travel behaviour and vehicle
movements. The model should reflect the travel behaviour of different income and
social groups in a disaggregate fashion and should reflect the travel mode of the
residents in the study area. All transport modes must be included in the model)not
just private vehicles. It must include cycles, pedestrians, and other non-motorised
modes. The travel demand model must be created using INROs Emme software.

(iii) It is important that the consultant develop a detailed coding of public transport service
itineraries and stop locations as part of the model. All public transport itineraries must
be programmed in the travel demand model. For example, each bus route should be
coded as a separate public transport line in the model. Paratransit services operating
on fixed routes should be coded in the same manner. Each route must be coded with
its actual frequency as observed in the frequency occupancy survey.

(iv) It is essential for the modelling process to take mode split as a dependent variable. The
mode split should be a function of demographic characteristics, the availability of
different transport facilities to the user and other factors, not an ex-ante assumption.
An iterative feedback loop should be used to generate the transport system
characteristics and the resulting mode split.
(v) Roadway expansion often induces additional vehicle travel that may result in
significant impacts on transport system performance, including increased downstream
congestion, increased road and parking facility costs, accidents, energy consumption,
pollution emissions, and sprawl.1 Therefore, the modelling approach must take into
account the probable induced traffic impacts of capacity additions for personal motor
vehicles.

(vi) Traffic assignment for the existing scenario should be done for the peak hour (either
morning or evening, whichever experiences higher overall passenger volumes).

(vii) The Consultant should present the main data and assumptions used by the model as an
appendix to the Transport System Challenges and Opportunities report. Specifically,
the appendix should identify the components of the model, the calibration procedure,
the procedure for estimating the mode split, and the procedure for modelling induced
traffic. All modelling data and files should be shared with the Client directly as well
as in a non-proprietary formats (i.e. input and output should be exported to XLSX or
equivalent spreadsheet formats).

(c) Task 2.3. Base year scenario development and calibration

(i) All existing streets and public transport services should be coded in the model, along
with population and demographic data for the TAZs. This information will serve the
basis of the base year scenario. The model should be calibrated using procedures that
must include but are not limited to the following:

Comparison of predicted and actual screenline vehicle counts. The

comparison should be done for non-motorised modes, personal vehicles,
and public transport separately.

Comparison of predicted and actual boardings per route on public

transport modes.

Comparison of predicted and actual screen line passenger volumes on

public transport modes.

Comparison of operated public transport km to vehicle-km in the model.

Comparison of predicted versus actual public transport speeds.

(ii) The results of the calibration procedures should be presented to the Client before the
consultant progresses to the next step.
 (d) Task 2.4. Evaluation of existing transport conditions
(i) Based on the data collected through primary surveys and the output from the base year
scenario, a basic analysis of mobility for the LPA must be completed, identifying
characteristics and issues for the city. The following should be highlighted:

(a) Major movement patterns.

(b) Passenger volumes and mode splits on major corridors.

(c) Overall mode split and trip length distribution.

(d) Summary of existing facilities and services:

Street network, including street ROW widths.

Presence and quality of walking and cycling facilities.

Bus and paratransit service fleet sizes, total daily boardings, and distribution of
demand throughout the city (including maps of frequencies and passenger
volumes).

(ii) Access to public transport services: mapping of areas in the city that have convenient
access to public transport (i.e. walking time of 5 min or less).

Task 3. Prepare and evaluate CMP Strategy Plan

(i) Task 3.1. Visions and goals

(a) It is essential that the mobility improvement measures form a coherent package with a
consistent vision and goals for the desirable direction of city urban transport. The
visions and goals define the desired form of long-term urban transport system in the
city. The vision should be able to achieve the goals set up in the NUTP.

(b) While visions are statements of the desirable direction of urban transport
development, goals are quantitative/qualitative targets for major indices, to be
achieved within the planning horizons. The major indices must include but are not
limited to the following (with desired direction of movement indicated in
parentheses):

Mode share of walking and cycling (increase)

Mode share of public transport (increase)

Households with access to high frequency public transport (increase)

Low-income households with access to high frequency public transport

(increase)
 Vehicle kilometres travelled (VKT) for personal motor vehicles (decrease)

Emissions of local pollutants and greenhouse gases (GHGs) (decrease)

Number of heritage zones that are improved by adjacent sustainable

transport zones (increase)

(ii) Task 3.2. Transport scenarios in consonance with land use planning
(a) In this task, transport systems and optional land use will be examined. Urban land use
patterns result from a combination of private and public decisions. A citys public
transport system is intimately woven into demographic, economic, environmental, social,
and political conditions. Changes in land use impact transport needs by altering activity
patterns, just as new transport systems affect land use by changing the level of
accessibility in different parts of the city Understanding these relationships can enable the
CMP to align prospective) transport interventions with the land use system. Integrated
planning of land use and transport systems can help reduce trip lengths and facilitate the
use of sustainable transport modes, resulting in cost savings, less time spent in traffic, and
environmental benefits.

(b) The consultant should create two or more transport scenarios for the 20-year time horizon
of the CMP Strategy Plan:

Baseline transport system taking into account existing infrastructure and

transportation patterns that are expected to arise under existing land use policies
as well as systems that are already budgeted, planned, or under construction.

Preferred Transport Scenario 1 that incorporates improved connectivity by

public transport, walking, and cycling, along with travel demand mechanisms to
manage the use of personal vehicles and transportation patterns that can emerge if
land use policies are modified to emphasise transit-oriented development (ToD)
that allows more people to live in proximity to public transport services..

Other Preferred Transport Scenarios, as needed.

(c) The Baseline transportation scenario can be built up using the survey of existing built
form including infrastructure availability described under Task 1. In addition, new
development areas that will affect transport demand in the planning area should be
inventoried and recorded using the GIS platform.

(d) The preferred transportation scenario must be designed taking into account
implementation of bus rapid transit (BRT) system, the impact of policies that facilitate the
intensification of residential and commercial uses along the BRT corridors. In general, the
Consultant must emphasize land use changes that ensure that everyday services are
available by foot and cycle, and that residents can reach employment and recreational
 destinations using good public transport connections. In this way, the integrated planning
of the land use and transport systems can help reduce trip lengths and give a larger
portion of the citys population access to high quality walking, cycling, and public
transport systems.

(e) The future transport scenarios can incorporate a variety of transport system improvements
that give residents better access to goods and services. The Preferred Transport Scenarios
should be consistent with the following guidelines:

Given the NUTP and Government of Tamil Nadus emphasis on facilitating the
use of sustainable transport modes, these proposals should emphasise
improvements in infrastructure and systems for walking, cycling, and public
transport.

Possibility and necessity for introduction of MRTS should be studied and

reported. Where mass rapid transit solutions are proposed as part of the public
transport improvements, the Consultant should focus on cost-effective solutions
such as BRT, metro rail that can be implemented within a reasonable time horizon
(i.e. under 3 years or so).

The Preferred Transport Scenarios can propose new streets, rail overbridges, and
equivalent facilities, provided that these are complete streets/facilities that give
priority to public transport and incorporate spaces that prioritise cycling and
walking. Street widenings can be proposed, provided that the additional space is
dedicated to pedestrians, cyclists, or public transport. Large streets can be
proposed in newly developing areas only if they coincide with planned extensions
of mass rapid transit corridors.

Pricing mechanisms should be employed to manage demand for personal motor

vehicle use.

(iii) Task 3.4. Evaluation of scenarios

(a) The Consultant should develop a comprehensive evaluation framework in consultation
with the Town and Country Planning department/ ULB and other stakeholders, taking
into account all relevant factors such as capital and operating costs; environmental
impacts; and the availability of services to the poor and other social impacts. The goal of
the scenario testing is to ensure that any proposed initiatives succeed at meeting future
travel demand while satisfying the goals outlined at the outset in the visioning process.
The scenarios should be compared using (at least) the following indicators:

Mode split.
 Fraction of households (categorized by income) with access to high
frequency public transport and dedicated non-motorised transport
infrastructure.

Efficiency of public transport routes, measured as the number of

passenger-km divided by vehicle-km for the respective route (e.g. bus
passenger-km divided by bus-km).

Vehicle kilometres travelled (VKT) for personal motor vehicles.

Emissions of local pollutants and greenhouse gases (GHGs).

Change in operating costs for public transport.

Net present value and internal rate of return of transport investments.

(b) Note that these indicators should all be dependent variables that are estimated through the
modelling process, rather than ex-ante assumptions. The Consultant should review the
impact of the Preferred Transport Scenarios on the each of the indicators listed above,
checking whether the indicators change in the direction stated in the goals. If the
indicators do not move in the desired direction, the Scenario should be modified and
retested. The best performing scenario can be selected as the Final Transport Scenario for
use in developing the detailed CMP Implementation Plan, described below. The Final
Transport Scenario should be tested with both the Baseline and Preferred Land Use
Scenarios to illustrate the potential benefits of land use reforms that allow more residents
to live near the improved transport systems proposed under the Final Transport Scenario.
The output will help inform future revisions of the LPAs Master Plan.The assumptions,
impacts, and other features of the final scenarios should be described in detail in the CMP
Strategy Plan. The Strategy Plan should also describe the scenarios like introduction of
metro rail that were not adopted and explain the reasons for rejection.

(e) Task 4. Prepare CMP Implementation Plan

The final step in the process is to identify interventions from the CMP Strategy Plan that can be
incorporated over a 5-year time horizon. These projects should be consistent with the vision and
goals of the CMP Strategy Plan as well as policy guidance from the NUTP. The Plan will include
the components listed below.

(i) Task 4.1. Public transport improvement plan

A public transport improvement plan should be developed that covers:
Planned expansion of the bus fleet to address the following: replacement of the
existing fleet when the useful lifetime of vehicles is over; addition of services to
capture existing demand currently served by shared autorickshaws and other
paratransit modes; addition of services into areas not currently served by public
 transport; and addition of service for potential customers who currently use
personal motorised modes.

Addition of facilities such as depots with capacity to handle the expected

increase in the bus fleet. The consultant should identity desirable sites to
minimise dead-km in bus operations, verify each location on the ground, and
evaluate the operational and financial implications of each site.

Bus stop implementation plan to guide the construction of shelters at bus stops
and terminals that currently lack them or where existing shelters are insufficient
to handle current or expected passenger volumes.

Paratransit infrastructure implementation plan to guide the construction of

shelters and other facilities to enhance the quality of paratransit services.

Rationalisation of bus routes to achieve a simpler network that is legible to new

users, reduce unnecessary vehicle-km, and provide increased service on high
demand corridors. The rationalisation plan should include full itineraries, peak
hour frequencies, and required fleet sizes of all proposed services.

Identification of high demand corridors that are candidates for mass rapid
transit(MRT) service, as identified in the final Preferred Transport Scenario.
The MRT plan should emphasise low-cost modes with fast implementation
times, such as BRT and the possibility of long term metro rail also.

Identification of multimodal interchange locations and required improvements.

Implementation of real-time passenger information and other information

technology services across all public transport modes.

Institutional plan for the operation of bus services

All of the proposals above should be consistent with the Preferred Transport
Scenario selected under Task 3.4. Itemised costs for these items should be
covered in the plan.

(ii) Task 4.2. Complete streets plan

(a) Planning for pedestrians, bicycles, and cycle rickshaws is one of the most important
tasks of the CMP Implementation Plan. The complete streets plan will define a series
of priority networks:

Public transport priority network. Based on the MRT recommendations in the

Preferred Transport Scenario, some streets may be identified for public
 transport priority measures, such as BRT. These streets will form the public
transport priority network.

Cycling priority network. After the MRT corridors are identified, the Consultant
will prepare a cycling priority network, indicating where dedicated cycle
facilities should be constructed. Where sufficient ROW is available, both public
transport lanes and dedicated cycle tracks can be constructed on the same
corridor, so the two networks may overlap.

Pedestrian priority network. All streets with ROWs of 15 m and above need to
have high quality pedestrian footpaths, so some degree of pedestrian priority
will be adopted throughout the street network. In addition to the footpath
network, the Consultant may identify key market streets or cultural zones that
have sufficient pedestrian volumes to warrant the creation of pedestrian-only
precincts.

(b) Based on the classifications above, the Consultant can create a list of the street
typologies present in the network for each observed ROW. The inventory should
consist of all streets with ROWs of 15 m and above as well as streets with ROWs
below 15 m that play an important role in the LPAs mobility system. The Consultant
will develop standard sections for each street typology plus ROW combination. The
standard sections should incorporate the following features:

Dedicated pedestrian footpaths that meet the Indian Roads Congress Guidelines
for Pedestrian Facilities (103-2012).

Dedicated cycle tracks (if the corridor falls on the cycle priority network).

Dedicated bus lanes (if the corridor falls on a public transport priority network).

Median refuge islands, ensuring that pedestrians do not need to cross more than
two lanes at a time at unsignalised crossings.

A furniture zone as part of the footpath with space for trees, utility boxes,
seating, and light poles. Sufficient space to plant trees to provide shade for
pedestrians and cyclists as well as decorative landscaping, including
compensatory afforestation for the trees removed as part of the project.

A parking lane with bulb-outs at bus stop locations.

Storm water drains (see below for more details).

(c) The Consultant will then estimate the cost of developing the streets as per the
standard sections and present a phasing plan for their implementation. The Consultant
must also develop a list of priority intersections that should be redesigned based on
 the vehicle accident black spot analysis conducted as part of Task 1. Finally, the
Consultant should propose a structure for an institutional set up that can coordinate
the planning, design, and maintenance of NMT infrastructure.

(iii) Task 4.3. Travel demand management plan

(a) Measures for travel demand management should be developed along with implications
for regulation and enforcement. This plan should elaborate a complete roadmap for
parking management in the LPA, and may also cover additional travel demand
management mechanisms. The topics to be covered in this plan include:

Draft parking policy that emphasises parking management as a travel demand

tool, the use of pricing to manage demand, charges based on vehicle size, and
other elements of best practice parking management.
Identification of streets with high on-street parking demand (e.g. over 60 per
cent occupancy)
Estimates of revenue generation potential for different pricing scenarios for on-
street parking.
Institutional plan for parking management, outlining the role of the ULB as the
implementing agency and a private party as a service contractor.
Explore the potential for congestion pricing in the LPA.
Identify TDM measures to be adopted for key festivals and the special Public
transport plan for special events.

(iv) Task 4.4. Social, economic and environmental impact assessments

(a) Transport systems serve as a critical link between the promotion of social equity and
economic development and the conservation of environmental resources. Effective
transport systems allow people to get to their jobs, take care of their health, pursue an
education, and obtain the necessary food and goods to support their daily existence.
While transport policy was previously influenced by engineering and economic
perspectives, its focus has broadened to include an integrated approach for addressing
social, economic, and environmental issues.

(b) Therefore, the Consultant will perform preliminary social, economic and environmental
assessments of each priority project identified in the CMP Implementation Plan. While
most assessments will utilise data collected through household surveys, travel diaries,
census figures, pollution control board figures, as well as outputs from the transport
model created under Task 2, additional data need to be collected for these steps.
Therefore, the consultant must clearly outline the sources of data for each of the
assessments.

(c) The social, economic, and environmental impact assessments examine the following
themes:
 Seeking to enhance benefits for poor and vulnerable people while minimizing or
mitigating risk and adverse impacts.
Establish the socio-economic conditions in the study area, and to identify any
significant social issues.
Assess impacts of the project, and provide for measures to address the adverse
impacts by the provision of the requisite avoidance and/or compensation
measures.
Integrate the social and resettlement issues in the project planning and design.
Ability of the proposed projects to facilitate economic growth by improving the
cost effectiveness of transport investments.
Minimising the impacts of transport systems on public health and the global
environment.
Per each proposed transport improvement scenario, the consultant will estimate the impact on
each of the following performance measures:

(d) Social equity

An assessment based on social equity would ask that project performance be measured in terms
of: Who benefits? and To what extent do they benefit?
Per cent of people who cannot afford public transport (population whose annual income
< minimum annual cost of public transport)
Average travel distance by income quartile
Fare per km (calculated separately for each mode and agency)
Vehicle kilometres travelled (VKT) by income quartile and SC/ST
Access to dedicated ROW public transport stations (e.g. BRT, rail) by income quartile
Expenditure on transport (as per cent of income) by income quartile
Monthly public transport fare (calculated separately for each mode and agency)
Per cent of seating designated womens only on public transport vehicles
Per cent of public transport users who are women
Per cent of public transport vehicles that provide disability access (by public transport
mode)
Per cent public transport stations / bus stops that provide disability access
Public signage / passenger information systems that provide disability access
Per cent public footpath length (km) that provide disability access
Per cent of current and past performance measurement data that is made available to the
public via online municipal report card / dashboard

(e) Economic Development

Transport system expenditure as a fraction of LPA GDP per capita
New road infrastructure costs
New public transport infrastructure costs
Public transport rolling stock costs
Operating costs
Maintenance and traffic enforcement costs for all of the above
Amount of time spent per public transport user
Avoided health impacts due to active transport mode use

(f) Environmental resources / externalities

 Transport-related emissions by ward:

Indias Central Pollution Control Board (CPCB) reports on air pollutants for particular
urban areas in annual amounts (g / m3). CPCB standards should be utilised for the
following seven indicators.
SO2
Oxides of Nitrogen (NOX)
SPM: Total Suspended Particulate Matter
Particulate matter (PM): size less than 10 microns
Carbon Monoxide (CO)
Hydrocarbons (HO)
Ozone
Avoided health impacts due to exposure to air pollution
Exposure to transport noise (e.g. > 55 dB)
Per cent of public transport fleet in compliance with Indian emissions standards
Vehicle emissions enforcement

(v) Task 4.4.Summary of projects and phasing plan

The consultant should compile all short and medium-term projects identified in the public
transport, complete streets, and travel demand management plans and suggest a phasing plan.
The phasing plan should indicate implementation priorities. Project profile sheets should be
prepared for short-term projects.

(vi) Task 4.5. Financing plan

Fiscal measures should also be considered to achieve balanced modal split, and to secure the
budget necessary to implement urban transport projects. The following aspects should be
examined in the Financing Plan:

(i) Summary of capital and annual operating costs for all projects proposed in the CMP
Implementation Plan

(ii) Financing plan for capital projects, including ULB resources, state government
funding, JNNURM, multilateral development banks, the Clean Development
Mechanism, and other potential sources such as the TCP Development Fund, or the
Infrastructure amenities fund.

(iii) Estimation of operating gap for public transport operations, after counting customer
fare revenue

(iv) Identification of funding sources to close the operating gap for public transport
operations, including parking fees, taxes on personal vehicle purchase.
(f) Task 5. Stakeholder Consultations
(a) An advisory committee to guide the preparation of the CMP shall be constituted by the
client. Roles for external stakeholders and contributors in disseminating the CMP and
promoting a common understanding of urban development issues should be developed.

(b) It is important that the framework for stakeholder consultations be followed in each
respective city. The CMP should be discussed with the above stakeholders throughout the
study to identify the gaps in the existing transportation network scenario including
preferred scenario and proposals etc. Workshops should also be organized by the
consultancy at the following stages in which the stakeholder will participate:

Inception report: proposed timeline and approach

Transport System Challenges and Opportunities
Draft CMP Strategy and Implementation Plans

(c) At the Draft CMP Strategy and Implementation Plan, the Consultant will also hold an
additional consultation to gain input from the general public. The draft Plans will be
available at the Clients office and posted on the Internet for a period of 30 days during
which the public can submit feedback. All feedback and the Clients responses will be
documented and included as an appendix to the final Plans.

(d) The Consultant should involve the client, primary stakeholder, the Corporation/
municipality officials throughout the work, such that all aspects of the study and
subsequent updates are within the capacity of such officials by the end of the study.

5. Data, services and facilities to be provided by the Client

Data available with DTCP, ULBs, TNUIFSL and reports, plans as available shall be provided to
the consultants. The Client shall make available its senior officers for consultation purposes and
furnish the available data, documentation, and maps for consultants reference and study.

6. Data inputs and services from the Client

The Client will provide the Consultant with all the available data, documentation, and maps
available with them, including electronic versions of all GIS maps created, original survey data,
compiled survey data, transport model files, exports of transport model files in open formats, and
data analysis spreadsheets.

7. Outputs, reporting, and schedule for completion of the assignment

Report Outputs required Time to be taken Related

Payments

1 Inception Report This report shall contain a 15 days from the 10%
detailed timeline and work date of LOI.
 Report Outputs required Time to be taken Related
Payments

plan for Tasks 1 to 5.

2 Stakeholder Submission of Stakeholder 10 days from the 5%

Consultation 1 Consultation 1 meeting date of the
minutes. Consultation.

3 Transport System This report shall summarise 45 days from the 25%
Challenges and the findings of Task 1, date of approval of
Opportunities and explaining the findings from Inception report.
Analysis of the primary surveys, and Task
Mobility Patterns 2, explaining the structure and
calibration of the travel
demand model.

4 Stakeholder Submission of Stakeholder 10 days from the 5%

Consultation 2 Consultation 2 meeting approval of the
minutes. Transport System
Challenges and
Opportunities report

5 Draft CMP Strategy The CMP Strategy and 60 days from the 25%
Plan and draft CMP Implementation Plans will date of approval of
Implementation include all deliverables from interim report
Plan Tasks 3 and 4.

6 Stakeholder Submission of Stakeholder 10 days from the 5%

Consultation 3. consultation 3 meeting approval of the
minutes. draft CMP reports.

7 Final CMP Strategy This shall contain the final 30 days from the 25%
Plan and final CMP CMP Strategy Plan and CMP completion of draft
Implementation Implementation Plan, final report
Plan including responses to
comments received from the
committee.

The total study period is 6 months from the date of signing the Memorandum of understanding
functioning of the CMP. The consultants shall submit a soft copy and 10 hard copies (printed
back-to-back) of each of the above reports. The consultant should submit electronic copies of all
database files developed as part of the project, including mapping files (SHP format), data tables
(XLSX or ACCDB), and transport model files. The consultant should transfer all the data
acquired for the assignment to the client. The consultant should not disseminate the data in any
form whatsoever without the consent of the client.

8.Expertise requirements

The following Key Professionals are to be engaged by the Consultant along with required support
staff. The CV's of the following professional will be reviewed for technical evaluation.
Table 1: Indicative Expertise Requirements
Professional Expertise

1. Senior Transport Planner

2. Senior Urban Planner (land-use and transport)

3. Junior Urban Planner (land-use and transport)

4. Senior Transport Planner / Public Transport Planning Specialist

5. NMT Design Specialist

6. Senior Transport Modelling Specialist

7. Junior Transport Modelling Specialist

8. Transport Finance Specialist (CBA, Project finance)

9. Geographic Information System (GIS) Specialist

10. Environmental and Social Safeguard Specialist

11. CAD Draftsperson and GIS operator

12. Urban Transportation Data Collections / Survey Specialist

9. Terms of reference for professionals

Terms of Reference (TOR) of key experts are described below:

(a) Senior Transport Planner / Team Leader

(i) The Specialist should be a graduate in transport engineering, urban planning or public
sector management, or an urban-sector discipline combined with substantial
experience in transport infrastructure and traffic management. The Specialist should
have at least 10 years of experience after acquiring the degree in transport planning,
transport infrastructure, traffic systems, and implementation of sustainable transport
systems. The Specialist should have thorough knowledge and practical experience of
corporate/ organisational strategic management processes and performance
management systems.
(ii) The specialist will organise and manage the consulting team. Therefore, She/He
should be experienced as a team leader in urban sector project for a period of
minimum 3 years with proven leadership and project management capability. She/He
should be familiar with international development partners and their policies and
practices and have worked in similar projects.
(iii) The Specialist should have in-depth practical experience of public transport planning
and urban development, and a sound understanding of legal and other regulatory
instruments for urban planning and development. Experience in developing
comprehensive mobility plans (CMPs), city strategies, and other area-based plans as a
means of economic and social development is required. Sector experience and
understanding of transit oriented development, traffic management, land use and
transport integration, bus rapid transport systems, pedestrian safety, and NMT
infrastructure planning is advantageous. The Specialist should have been involved at
least in one CTTS / CMP Study for a city in India of more than 10 lakh population.

(b) Senior Urban Planner (land use and transport)

The Specialist should be a graduate in urban planning (or other relevant urban sector
discipline) with at least 15 years of experience after acquiring the degree in land use and
transport planning, having excellent understanding and experience in planning in Indian
cities. A second qualification in transportation engineering / economics / political science
or similar discipline is preferred.

The Specialist should have in-depth practical experience with public transport planning
and urban development, and a sound understanding of legal and other regulatory
instruments for urban planning and development. Experience in developing
comprehensive mobility plans, city strategies, and other area-based plans as a means of
economic and social development is mandatory. Sector experience and understanding of
transit oriented development, traffic management, land use and transport integration, bus
rapid transport systems, pedestrian safety, and NMT infrastructure planning is
advantageous.

(c) Junior Urban Planner (land use and transport)

The Specialist should be a graduate in urban planning (or other relevant urban sector
discipline) with at least 5 years of experience in land use and transport planning, having
excellent understanding and experience in planning in Indian cities. The Specialist should
have in-depth practical experience with public transport planning and urban development,
and a sound understanding of legal and other regulatory instruments for urban planning
and development. Experience in developing comprehensive mobility plans, city
strategies, and other area-based plans as a means of economic and social development is
mandatory.

(d) Senior Transport Planner / Public Transport Planning Specialist

The Specialist should be a graduate in transport engineering, urban planning or public
sector management, or an urban-sector discipline combined with substantial experience in
 transport infrastructure and public transport management. The Specialist should have at
least 10 years of experience in public transport capital planning and operations. The
Specialist should have thorough knowledge and practical experience with public transport
modelling and route rationalization schemes, public transport performance measurement,
multimodal integration, intermediate public transport / Paratransit and NMT
infrastructure, operations and planning.

(e) NMT Design Specialist

The Specialist should be a graduate in architecture, landscape architecture, or urban
design with at least 10 years of experience in the planning and design of NMT facilities,
including experience of working in Indian cities. Experience with sustainable transport
systems, footpath and cycle track design, greenway networks, and place making will be
considered advantageous.

(f) Senior Transport Modelling Specialist

The Specialist should be a graduate in transport engineering, civil engineering, or an
urban-sector discipline combined with substantial experience in transportation modelling
procedures and tools (specifically INROs EMME software). She/He must have at least
10 years of experience in modelling transport networks from macro to micro. A good
understanding of GIS software is required, and practical experience in integrating
transport modelling and urban GIS-based mapping is essential. Experience preparing
comprehensive mobility plans, and integrating public transport and NMT with traditional
modelling inputs is advantageous.

(g) Junior Transport Modelling Specialist

The Specialist should be a graduate in transport engineering, civil engineering, or an
urban-sector discipline combined with substantial experience in transportation modelling
procedures and tools (specifically INROs EMME software). She/He must have at least 5
years of experience in modelling transport networks. A good understanding of GIS
software is required, and practical experience in integrating transport modelling and
urban GIS-based mapping is essential.

(h) Transport Finance Specialist

The Specialist should have a postgraduate degree in MBA finance (from reputed
university /institution), accounting, urban economics, or relevant fields and at least 10
years of experience in municipal finance, accounting, or auditing. A chartered accountant
with a broad understanding of a range of urban management projects and experience
working on mobility planning or infrastructure development in the urban sector is highly
desirable.

(i) Geographic Information System (GIS) Specialist

The specialist should have a graduate in Geographical Information and Technology or
postgraduate degree in geography/ computer engineering/ civil engineering/ or relevant
fields and have at least 8 years of experience in GIS. A good understanding of GIS
software is required, and experience in urban GIS-based mapping is essential. Experience
 preparing comprehensive mobility plans and mapping of public transport and NMT
networks is advantageous.

(j) Environmental and Social Safeguard Specialist

The consultant should be a graduate in environmental planning, management or social
development or a related discipline, with at least 5 years of relevant working experience,
preferably on strategic environmental justice, and social equity safeguards related to
urban development, transport infrastructure, and traffic management. Experience in
preparing environmental assessment reports, and transport equity analysis is highly
preferred.

(k) CAD Draftsperson and GIS operator

The specialist should have a postgraduate degree in geography, computer engineering,
civil engineering, or relevant fields and have at least 8 years of experience in GIS. A good
understanding of GIS software is required, and experience in urban GIS-based mapping is
essential.

(l) Urban Transportation Data Collections / Survey Specialist

The Specialist should be a graduate of an accredited social science, GIS, transport
engineering technician vocational training program, with at least at least 5 years of
relevant working experience with GIS and graphic design applications. Experience in
collecting transport and traffic data, and geocoding population demographics for urban
transportation planning projects is highly preferred.

The above team should be supported by adequate support staff and other experts to ensure
that the objectives of the project are achieved within the timeline. The primary execution
team must be based in Chennai or the LPA for the duration of the project.

10. Composition of the Review Committee and the Steering committee

(a) The Review Committee will consist of following:
District Collector (Chairman)

Deputy Director of Town Country Planning (Convenor)

Representative from the Directorate of Town and Country Planning, Chennai-2.

Regional Director of Municipal Administration

City Engineer or Chief Town Planner, from respective corporation/ municipality

Representative from respective transport corporations

Superintendent of Police

Regional Transport Officer (RTO)

 Assistant Director, Directorate of Town Panschayats

Assistant Director, Rural Development and Panchayat Raj Department

Representatives from TNUIFSL

Superintending Engineer, Highways Department

Representative of Southern Railways

Representative of DoHRW

Representative, Institute for Transportation and Development Policy (ITDP)

(b) The review committee will review the progress of the work. The decisions and suggestions of
the committee will be reviewed in the next meeting. The decision and suggestions of the
committee will be reviewed by the state level steering committee. Comments/ views on various
reports submitted by the consultant will be given by the client to the consultant within 15 days of
submission. The Commissioner of Town and Country Planning will be the Chairman of the
Steering committee. The Deputy Director of Town and Country Planning of the concerned
region, representative from TNUIFSL, Chief Engineer, Southern Railways, Chief Engineer,
Highways, Chief Engineer, DoHRW, representative from ITDP will be the members of the
steering committee.

11. Penalty for delay

For a delay in completing beyond the time limit of 6 months, 1% of the cost would be cut for
every 30 days of delay.

12. Arbitration clause

Any dispute arising out of the present MoU shall be subject to the arbitration act and the
arbitrator jointly appointed by the Commissioner, Directorate of Town and Country Planning,
Govt. of T.N., Chennai and the consultant and shall be the subject matter of jurisdiction of
Chennai District Courts only.

13. Force Majeure

Neither DTCP, Chennai nor the consultant shall be liable to the other party for any delay in or
failure of their respective obligation under this agreement caused by occurrence beyond the
control of DTCP, Chennai or the consultant (as the case may be because of fire, flood, power
cuts, acts of God, acts of the public enemy, wars, insurrections, riots, strike, lockouts, sabotage,
any law, statue of ordinance order actions or regulations of the Government or any compliance
therewith similar to the other or any other. Either party shall promptly but not later than 30 days
thereafter notify the other of the commencement and cessation of such contingency and prove
that such is beyond the control and affects the implementation of this agreement adversely and if
such contingency continues beyond six months, or otherwise discuss the course of action to be
adopted. The respective obligation of the parties shall be extended for the period of force majeure
provided notices as required as above are given in time and the contingency established if so
required by the other party.
14. Limited liability
Consultant shall not be responsible for any consequential damages arising out of the use of the
final deliverables transferred as per scope of work of this agreement.

15. Abandonment
Any abandonments midway of the project by consultant shall put the DTCP, Chennai at liberty
to forfeit retention amount.

16. Transfer of final deliverables

Consultant shall hand over the final deliverables and install the digital database in the computer
system available at DTCP, Chennai. DTCP alone shall be using the source code for its internal
purpose and shall protect the same and also not hand over the same to any third party for their
use. DTCP shall have no objections whatsoever to consultant undertaking a similar project
anywhere else at any point of time.

17. Exercising Authority

Any/all instructions or notices which are to be given to and for any/all acts authorized or required
to be done under or in consequence of these conditions by consultant and DTCP, Chennai shall
accept only instructions so given. The exercising authority in the case of DTCP, Chennai shall be
the Commissioner, Directorate of Town and Country Planning, Govt. of T.N., Chennai.

18. Performance Security

The Consultant shall furnish a Bank Guarantee amounting to 5% of the negotiated
consultancy value inclusive of all taxes, duties, levies in the form specified at the end of
the RFP, within 21 days from the date of issue of LoI. The format is enclosed in
Annexure-5.

The Client shall have the right to invoke and appropriate the proceeds of the Performance
Security, in whole or in part, without notice to the Consultant in the event of breach of the
work assigned in the ToR or the finalized Agreement.
 Annexure - 2
PRE - QUALIFICATION CRITERIA FOR CONSULTANTS

I. General
a. Brief description of organization
b. Outline of recent experience of assignments :
II. Assignment details
Name of the project
Name of the owner or sponsoring authority
Brief description of assignment
. Cost of Consultancy assignment (Fees)
Area of developed as part of assignment
Cost of the Project cost
III. Mention the model advised for execution if suggested
IV. Attach Client certificate for completion of project
1. Date of commencement
2. Date of completion
3. Client certificate attached Yes / No
V. Annual Turnover of the firm

S. N Year Amount in Rs.

1 2010-11
2 2011-12
3 2012-13
Average

The balance Sheet and Profit and Loss A/c statements duly certified by a Charter

VI. Contact Person / Details:

Name :
Phone No:
email id :

VII. EMD Details:

 Annexure - 3
SUPPLEMENTARY INFORMATION FOR CONSULTANTS
Proposals

(1) Proposals should include the following information:

(a) Technical Proposal

iv. A brief description of the firm/organization and an outline of recent

experience on assignments/ projects of similar nature executed during the
last 5 years in the format given in Form F-2

v. Any comments or suggestions of the consultant on the Terms of Reference

(TOR).

vi. A description of the manner in which consultants would plan to execute the
work. Work plan time schedule in Form F-3 and approach or methodology
proposed for carrying out the required work.

vii. The composition of the team of personnel which the consultant would
propose to provide and the tasks which would be assigned to each team
member in Form F-4.

viii. Curriculam Vitae of the individual key staff members to be assigned to

the work and of the team leader who would be responsible for supervision of
the team. The curricula vitae should follow the attached Format (F-5) duly
signed by the concerned personnel.

ix. The consultant's comments, if any, on the data, services and facilities to be
provided by the Client indicated in the Terms of Reference (TOR).

x. The consultants Work program and time schedule for key personnel in Form
No.F-7.

(b) Financial Proposals

The financial proposals should include the Schedule of Price Bid

in Form No.F 6 with cost break-up for the work program indicated in
Form F-7.

(2) Two copies of the technical proposals should be submitted to TNUIFSL along with soft copy

(3) Contract Negotiations

The aim of the negotiation is to reach an agreement on all points with the
consultant and initial a draft contract by the conclusion of negotiations.
Negotiations commence with a discussion of Consultant's proposal, costing,
 the proposed work plan, staffing and any suggestions you may have made to
improve the Terms of Reference. Agreement will then be reached on the
final Terms of Reference, the staffing plan and the bar chart, which will
indicate personnel, periods in the field and office, man-months, and reporting
schedule. Based on these, adjustments necessary will be discussed and
agreed. The Contract will be awarded after successful negotiations, with the
selected Consultant. If negotiations fail, the Client will invite the Consultants
having obtained the second highest score to Contract negotiations.

(4) Contracts with Team Members. Firms are advised against making firm
financial arrangements with prospective team members prior to negotiations.

(5) Nomination of Experts

Having selected a firm partly on the basis of an evaluation of personnel

presented in the firm's proposal, Directorate of Town and Country Planning
/TNUIFSL expects to negotiate a contract on the basis of the experts named
in the proposal and, prior to contract negotiations, will require guarantees
that these experts shall, in fact, be made available. As the expected date of
mobilization is given in the letter inviting proposals, Directorate of Town and
Country Planning / TNUIFSL will not consider substitution after contract
negotiations, except in cases of unexpected delays on the starting date or
incapacity of an expert for reasons of health, or leaving the firm. The desire
of a firm to use an expert on another project shall not be accepted for
substitution of personnel.

(6) Terms of Payment

The mode of payments to be made in consideration of the work to be

performed by the consultant shall be as follows:

As per ToR

Note: All payments shall be made on submission of pre-receipted bills by the

consultants in quadruplicate for respective stages only after approval of the
reports.

(7) Review of reports

A review committee as per ToR will review all reports of consultants and
suggest any modifications/changes considered necessary within 15 days of
receipt. The decision / suggestion carried out will be reviewed in the next
meeting.
 FORM F-1

From To

Sir:

Hiring of Consultancy services forof Regarding

I/We consultant/consultancy firm/organization

herewith enclose Technical and Financial Proposal for selection of my/our firm as
consultant for .

We underscore the importance of a free, fair and competitive procurement

process that precludes fraudulent use. In this respect we have neither offered nor
granted, directly or indirectly, any inadmissible advantages to any public servants
or other persons in connection with our bid, nor will we offer or grant any such
incentives or conditions in the present procurement process, or in the event that we
are awarded the contract, in the subsequent execution of the contract.

We also underscore the importance of adhering to minimum social standards

(Core Labour Standards) in the implementation of the project. We undertake to
comply with the Core Labour Standards ratified by the country of India.
 We will inform our staff about their respective obligations and about their
obligation to fulfill this declaration of undertaking and to obey the laws of the
country of India.
Yours faithfully,

Signature:
Full name
and address:

(Authorized Representative)
 FORM F-2

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED DURING

LAST 5 YEARS

1. Brief Description of the Firm/Organization:

2. Outline of recent experience on assignments of similar nature:

S.No. Name of Name of Owner or Cost of Date of Date of Was

assignm project sponsoring assignm commence completi assignme
ent authority ent ment on nt
satisfacto
rily
complete
d

1 2 3 4 5 6 7 8

Note: Please attach certificates from the employer by way of documentary proof.
(Issued by the Officer of rank not below the rank of Superintending Engineer
or equivalent.)
 FORM F-3

WORK PLAN TIME SCHEDULE

A. Field Investigation

Sl. Item Month-wise Program

No. 1st 2nd 3rd 4th 5th 6th 7th 8th

B. Compilation and submission of reports

1. Inception Report } As indicated under TOR

}
2. .

3. .

4. .

4. Final CMP

C. A short note on the line of approach and methodology outlining various steps
for performing the study.

D. Comments or suggestions on "Terms of Reference."

 FORM NO.F-4

Composition of the Team Personnel and the task which would be assigned
to each
Team Member

1. Technical/Managerial Staff

S.No. Name Position Task assignment

2. Support Staff

S.No. Name Position Task assignment

 FORM F-5

FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED KEY PROFESSIONAL STAFF

Proposed Position:

Name of Firm:

Name of Staff:

Profession:

Date of Birth:

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

[Give an outline of staff members experience and training most pertinent to tasks
on assignment. Describe degree of responsibility held by staff member on relevant
previous assignments and give dates and locations. Use about half a page.]

Education:

[Summarize college/university and other specialized education of staff member,

giving names of schools, dates attended, and degrees obtained. Use about one
quarter of a page.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all
positions held by staff member since graduation, giving dates, names of employing
organizations, titles of positions held, and locations of assignments. For experience
in last ten years, also give types of activities performed and client references,
where appropriate. Use about two pages.]
Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking,
reading, and writing ]

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data
correctly describe me, my qualifications, and my experience.

Date:
[Signature of staff member and authorized representative of the Firm]
Day/Month/Year

Full name of staff member:______________________________________

Full name of the authorized representative:_________________________
 FORM NO.F-6

SCHEDULE OF PRICE BID

Items Amount
In figures In words

1. Consultancy services for

2. Consultancy Service
Tax @ %

Signature of Consultant

(Authorized representative)
 *
Cost Estimate of Services

Remuneration of Staff

Staff Name Daily (Monthly) Rate Working Days Total Cost

(in currency) (Months) (in currency)

a) Team Leader__________
b) " __________
c) " __________
d)
e)

Sub-Total (Staff) __________

Out-of-Pocket Expenses:

a) Per Diem1 Room Subsistence Total Days

Cost ____ _____ __________

b) Air fare: __________

c) Lump Sum Miscellaneous Expenses:2 __________

Sub-Total (Out-of-Pocket) __________

Contingency Charges: __________

TOTAL COST ESTIMATE __________

1
Per Diem is fixed per calendar day and need not be supported by receipts.
2
To include reporting costs, visa, inoculations, routine medical examination, minor surface
transportation and communications expenses, porterage fees, in-and-out expenses, airport taxes, and such
other travel related expenses as may be necessary.
* The information in this form is used to finalize Annexe C to the Contract
 FORM F-7

WORK PROGRAM AND TIME SCHEDULE FOR KEY PERSONNEL

MONTHS

Name Position 1 2 3 4 5 6 7 Number of

months

Total

Reports Due/Activities and Duration

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Field Full Time Part Time

Reports Due
Activities Duration
 Annexure - 4
Consulting Services

Draft Letter of Contract for Small Assignments Carried out by Consultants

Subject: (Name of Assignment) (Name of Consultant)

1. Set out below are the terms and conditions under which (Name of
Consultant) has agreed to carry out for (Name of Client) the above-
mentioned assignment specified in the attached Terms of Reference.

2. For administrative purposes (Name of responsible staff of Client) has been

assigned to administer the assignment and to provide [Name of Consultant]
with all relevant information needed to carry out the assignment. The
services will be required in (Name of Project) for about __________
days/months, during the period from _______ to _______________.

3. The (Name of Client) may find it necessary to postpone or cancel the

assignment and/or shorten or extend its duration. In such case, every effort
will be made to give you, as early as possible, notice of any changes. In the
event of termination, the (Name of Consultants) shall be paid for the services
rendered for carrying out the assignment to the date of termination, and the
[Name of Consultant] will provide the (Name of Client) with any reports
or parts thereof, or any other information and documentation gathered under
this Contract prior to the date of termination.

4. The services to be performed, the estimated time to be spent, and the

reports to be submitted will be in accordance with the attached Description of
Services.

5. This Contract, its meaning and interpretation and the relation between the
parties shall be governed by the laws of Union of India

6. This Contract will become effective upon confirmation of this letter on behalf
of (Name of Consultant) and will terminate on ___________________, or
such other date as mutually agreed between the (Name of Client) and the
(Name of Consultants) or till the date of completion of the assignment.

7. Payments for the services will not exceed an total amount of Rs.
________________.

The (Name of Client) will pay (Name of Consultant), within 15 days of receipt
of invoice after approval of the report, which is as follows:

Amount Currency

submission and approval of inception report.

.
.
 submission and approval of final CMP

The above remuneration includes all the costs related to carrying out the
services, including overhead and .........................any taxes imposed on
[Name of Consultants.]

8. The [Name of Consultants] will be responsible for appropriate insurance

coverage. In this regard, the [Name of Consultants] shall maintain workers
compensation, employment liability insurance for their staff on the
assignment. The Consultants shall also maintain comprehensive general
liability insurance, including contractual liability coverage adequate to cover
the indemnity of obligation against all damages, costs, and charges and
expenses for injury to any person or damage to any property arising out of,
or in connection with, the services which result from the fault of the [Name
of Consultants] or its staff. The risks and the coverage shall be as follows:

(a) Third Party liability insurance with a minimum coverage of Value of

assignment[cost of assignment quoted by the consultant ];
(b) professional liability insurance, with a minimum coverage of Value of
assignment[cost of assignment quoted by the consultant ];
(c) employers liability and workers compensation insurance in respect of the
Personnel of the Consultant and of any Sub-Consultants, in accordance with
the relevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may
be appropriate;

9. The [Name of Consultants] shall indemnify and hold harmless the (Name of
Client) against any and all claims, ..............demands, and/or
judgments of any nature brought against the (Name of Borrower) arising out
of the services by ............... the [Name of Consultants] under this Contract.
The obligation under this paragraph shall survive the termination of this
Contract.

10. The Consultant agrees that, during the term of this Contract and after its
termination, the Consultant and any entity affiliated with the Consultant, shall
be disqualified from providing goods, works or services (other than the Services
and any continuation thereof) for any project resulting from or closely related to
the Services.

11. On issue of Letter of Intent (LoI), an acceptance for LoI shall be sent by
consultants within 14 days and subsequently execute agreement with the client
within 21 days from the date of issue of LoI. Failing to do adhere to this, the
client reserves the right to cancel the consultancy work by forfeiting the EMD.

12. The consultants shall mobilize the key personnel as per the schedule of
activities indicated in their technical proposal. The consultants shall
meet the client with all the key personnel, as a proof of mobilization and
commence work within 14 days from the date of receipt of the LoI. Failing to
 comply with this will be considered as non-mobilization of key personnel and
the client reserves the right to cancel the consultancy work.
13. The Consultant shall furnish a Bank Guarantee amounting to 5% of the
negotiated consultancy value exclusive of all taxes, duties, levies in
the form specified at the end of the RFP, within 21 days from the date of issue
of LoI. The format is enclosed in Annexure-4.

14. The Client shall have the right to invoke and appropriate the proceeds of the
Performance Security, in whole or in part, without notice to the Consultant in
the event of breach of the work assigned in the ToR or the finalized
Agreement.

15. All final plans, drawings, specifications, designs, reports and other
documents or software submitted by the [Name of Consultants] in
the performance of the Services shall become and remain the [property of
the Client. The Consultants may retain a copy of such documents but shall
not use them for purposes unrelated to this Contract without the prior
written approval of the Client.

16. The Consultant undertake to carry out the assignment in accordance with the
highest standard of professional and ethical competence and integrity,
having due regard to the nature and purpose of the assignment, and to
ensure that the staff assigned to perform the services under this Contract,
will conduct themselves in a manner consistent herewith.

17. The Consultant will not assign this Contract or sub-contract or any portion of it
without the Clients prior written consent.

18. The [Name of Consultants] shall pay the taxes, duties fee, levies and other
impositions levied under the Applicable law and the Client shall perform
such duties, in regard to the deduction of such tax, as may be lawfully
imposed.

19. The [Name of Consultants] also agree that all knowledge and information
not within the public domain which may be acquired during the carrying out
of this Contract, shall be, for all time and for all purpose, regarded as strictly
confidential and held in confidence, and shall not be directly or indirectly
disclosed to any person ....... whatsoever, except with the (Name of Client)
written permission.

20. Any dispute arising out of the Contract, which cannot be amicably settled
between the parties, shall be referred to adjudication/arbitration in accordance with
the Arbitration & Conciliation Act 1996. The place of arbitration shall be
at Chennai.

Place:
Date :

Thiru.________________ Thiru.______________________
(Signature on behalf of Client) (Signature on behalf of Consultant)
 Annexure - 5

Bank Guarantee for Performance Security

To

The Commissioner
Directorate of Town and Country Planning
Opposite to LIC, Chengalvarayan Building,
Fourth floor, 807,
Anna Salai,
Chennai - 600 002

In consideration of Directorate of Town and Country Planning acting on behalf of the

Government of Tamil Nadu (hereinafter referred as the Client, which expression
shall, unless repugnant to the context or meaning thereof, include its successors,
administrators and assigns) having awarded to M/s .., having its office at
.. (hereinafter referred as the Consultant which expression shall, unless
repugnant to the context or meaning thereof, include its successors, administrators,
executors and assigns), vide the Clients Agreement no. . dated
.. valued at Rs. .. (Rupees ..), (hereinafter referred to
as the Agreement) Consulting Services for preparation of Comprehensive Mobility
Plan for Madurai Local Planning Area and the Consultant having agreed to furnish a
Bank Guarantee amounting to Rs. .. (Rupees ..) to the Client for
performance of the said Agreement. We, .. (hereinafter referred to as the
Bank) at the request of the Consultant do hereby undertake to pay to the Client
an amount not exceeding Rs. (Rupees . ) against any loss or
damage caused to or suffered or would be caused to or suffered by the Client by
reason of any breach by the said Consultant of any of the terms or conditions
contained in the said Agreement. We, .. (indicate the name of the Bank)
do hereby undertake to pay the amounts due and payable under this Guarantee
without any demur, merely on a demand from the Client stating that the
amount/claimed is due by way of loss or damage caused to or would be caused to
or suffered by the Client by reason of breach by the said Consultant of any of the
terms or conditions contained in the said Agreement or by reason of the
Consultants failure to perform the said Agreement. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the Bank under
this Guarantee. However, our liability under this Guarantee shall be restricted to an
amount not exceeding Rs. .. (Rupees ..).

We, .. (indicate the name of Bank) undertake to pay to the Client any
money so demanded notwithstanding any dispute or disputes raised by the
Consultant in any suit or proceeding pending before any court or tribunal relating
thereto, our liability under this present being absolute and unequivocal. The
payment so made by us under this bond shall be a valid discharge of our liability for
payment thereunder and the Consultant shall have no claim against us for making
such payment.
We, .. (indicate the name of Bank) further agree that the Guarantee
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Client under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till the Client certifies
that the terms and conditions of the said Agreement have been fully and properly
carried out by the said Consultant and accordingly discharges this Guarantee.
Unless a demand or claim under this Guarantee is made on us in writing on or
before a period of one year from the date of this Guarantee, we shall be discharged
from all liability under this Guarantee thereafter.

We, (indicate the name of Bank) further agree with the Client that the
Client shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the
said Agreement or to extend time of performance by the said Consultant from time
to time or to postpone for any time or from time to time any of the powers
exercisable by the Client against the said Consultant and to forbear or enforce any
of the terms and conditions relating to the said Agreement and we shall not be
relieved from our liability by reason of any such variation, or extension being
granted to the said Consultant or for any forbearance, act or omission on the part
of the Client or any indulgence by the Client to the said Consultant or any such
matter or thing whatsoever which under the law relating to sureties would, but for
this provision, have the effect of so relieving us.

This Guarantee will not be discharged due to the change in the constitution of the
Bank or the Consultant(s). We, .. (indicate the name of Bank) lastly
undertake not to revoke this Guarantee during its currency except with the previous
consent of the Client in writing.

For the avoidance of doubt, the Banks liability under this Guarantee shall be
restricted to Rs. *** * (Rupees ***** ) only. The Bank shall be liable to pay the
said amount or any part thereof only if the Client serves a written claim on the Bank
in accordance with paragraph 2 hereof, on or before [*** (indicate date falling 90
days after the date of this Guarantee)].

For ..............................................................
Name of Bank:
Seal of the Bank:
Dated, the . day of ., 2013
 LIST OF ANNEXES

Annex A: Terms of Reference and Scope of Services

Annex B: Consultants Personnel

Annex C: Consultants Reporting Obligations