PARTS AND STYLES OF

FORMAL LETTER
A. PARTS OF FORMAL LETTER
1. HEADING (LETTERHEAD/SENDERS ADDRESS)
2. REFERENCE LINE
Ref. WS/LS/C5
Your ref: LH/DC/2D
Our ref: RM/AM/21A

3. DATELINE
April 29, 2007 (Am)
April 29th,2007 (Am)
29 April, 2007 (Br)
29th April, 2007 (Br)

4. INSIDE ADDRESS
Mr. George T. Mann, Manager
Lawrence & Wool Ltd
109 Raffle City Street
New York, NY 10045
USA
Mr. James P.Mundy/ James P. Mundy, Esq
President Director
Windsay & Patterson Ltd
135 Fifth Avenue Street
New York, NY 13245
USA

5. SALUTATION
Dear Sir,/Dear Madame,/Dear Sirs,/Dear Mesdames,/Dear Mr. Richard,(Br)
Dear Sir:/Gentleman:/Gentlemen:/Dear Mr. Richard:(Am)

6. SUBJECT LINE
Subject: Computer Sales
Subject-Statement-July 1993
SUBJECT: New Credit Policy
Purchase Order No. MDX.21
CONTRACT NEGOTIATION
Re: Purchase Order No. 24X
RE: Inventory Control
7. ATTENTION LINE
Attention: Mr. Robert Mann
Attention of Sales Manager
ATTENTION Sales Division
ATTENTION-Mr. Richard Smith
For the attention: Mr. Richard Smith

8. BODY
Opening paragraph
Message of the letter
Closing Paragraph

9. COMPLIMENTARY CLOSE
Yours Sincerely or Sincerely Yours (Am/have known the name)
Yours Faithfully or Faithfully Yours ( Br/havent known the name)

10. SIGNATURE
Sincerely yours,

Signature

(Miss) Marianne

11. INITIAL
JM/MS
JM/ms
JM:MS
JM:ms

12. ENCLOSURE
Encl.
Encl. 2

13. CARBON COPY NOTATION

CC
CC:
cc
cc:
Copies to:
14. MAILING NOTATION

Air Mail
Special Delivery
Registered Mail

15. PostScript
P.S
PS.
PS:
PS-
P.S. If you order within seven days, we can give you a 10 percent discount
B. STYLES OF FORMAL LETTER

1. FULL BLOCK STYLE

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2. BLOCK STYLE

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3. SEMI BLOCK STYLE

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4. INDENTED STYLE

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5. SIMPLIFIED STYLE

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6. HANGING INDENTATION STYLE

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 10 North Street
Boise, Idaho 83705
February 11, 2003

Olsons Hardware
12 Sixth Street
Boise, Idaho 83710

Dear Ms. Olsons

.
.
.
..
.
.
..
.
.

Sincerely yours,

Signature

John Miller
Sales Manager

JM:ms
Encl. 2
Cc Mr. Adam B. King
Air mail
 URGENTLY REQUIRED
International Surabaya Hospital requires highly motivated and dynamic persons for the
position of:

A NURSE
With qualifications:
Male/female
D-3/S-1 Nursing
Computer literate
Excellent English, both written and oral

Interested applicants, please send your applications and CV with supporting documents,
and recent photograph to Jl. Pringgodhani 14 Surabaya, before July 10th, 2010
 Jl. Soekarno-Hatta No. 12
Ponorogo
July 2nd, 2010

The Personnel Manager

International Surabaya Hospital
Jl. Pringgadhani No. 14
Surabaya

Dear Sir,

In response to your advertisement in Jawa Post on July 1 st, 2010 for a Nurse, I would like
to apply for the post you offered.

I am twenty-two years of age and have just obtained my diploma in Nursing from an
Academy of Nursing of Muhammadiyah University in Ponorogo.

At present, though I have experience in Nursing field, I am prepared to develop my

career in a bigger and better Hospital, any kind of work suitable with my educational
background and qualification. I believe I can work better and cooperatively.

For your consideration, I enclose my Curriculum Vitae, the copy of my Academic

Records, Certificate of English, Certificate of Computer and a recent photograph of mine.

I am looking forward to hearing from you and would be ready for an interview at any
time convenient to you.

Yours Faithfully,

Mayda Putri
OPENING PARAGRAPH
I would like to apply for the post of in your company.
I have seen your advertisement for a and would like to apply for the post.
In response to your advertisement in Jakarta Times, I would like to apply for the
post of in your company.
With reference to your advertisement in Jakarta Post of I would like to be
considered for the post of you offered.
Having read your advertisement in Jakarta Times of I offer herewith my
service for the post of.
Having heard from a friend of mine who works for your company that you need a
I herewith take the liberty of tendering my application.

CLOSING PARAGRAPH
I look forward to your reply.
I look forward to having your reply.
I would be glad to meet you for an interview and look forward to having your
response.
I look forward to an opportunity of an interview in your office.
I would be very grateful if you would give me an opportunity of an interview.

1. Ltd
2. Encl
3. PS
4. Pto
5. Re
6. CV
7. Esq
8. Mmes
9. RSVP
10. cc
JOB VACANCY
A. In terms of information, a good job advertisement may include:
1. companys logo, name, motto, slogan, address, telephone number, facsimile
2. number and email address
3. companys profile
4. position(s) offered
5. requirements: education, qualification, work experience, and other required
papers
6. photo, age, etc
7. prospects
8. salary including incentives, bonus, (fringe) benefits
9. contact address/person
10. deadline
B. In terms of the language:
It should be clear, formal, grammatically correct, attractive, persuasive and brief but
should include all the required information

APPLICATION LETTER
A good application letter usually contains the following elements:
1. How you learned about the vacancy
2. A brief statement as to why you are interested in the job and why you believe you
qualify for it
3. A request for a personal interview
4. Information about where you can be reached

Caution: Do not use your company letterhead, hotel stationary, or so on. Use plain white
paper of high quality, with a matching envelope

There are two kinds of application letter:

1. Solicited Letter of Application (based on advertisement)
2. Unsolicited Letter of Application (applicants initiative)