INTRODUCTION OF PROJECT

Student admissions are a vital part of any Universitys running because students are what

keep a University alive. The student admission is one of the most importance activities with in a

University as one cannot survive without student. A poor admission system can mean fewer

students being admitted in to a University because of mistakes or an overly slow response time.

The process begins with a potential student completing an application from through the

Universities and colleges Admission Services, the first step or students is to apply directly to the

university through a custom online form.,

The next step is for the Admissions service center has to review the application and

ensure that all of the required information has been provided, from the form itself to the

supplementary documentation, such a languages and degree certificates, if any of the required

information is missing, it is the secretary for the department to which the application concerns

that contacts the potential student and arranges for the delivery of the outstanding data.

The application in its entirety is than forwarded, complete with a recommendation, to the

respective. Departments Admissions Tutor, who has the final say as to whether each potential

student is accepted or rejected. Before making a decision, the Admissions Tutor reviews the

application and the addition documentation, comparing the academic credentials o a list of

university ranking and previous, similar applications.

1
PURPOSE

The purpose of this SRS document is to specify software requirement of the Online

Admission for the University. It is intended to be a complete specification of what functionality

the admission provides. The main purpose of the system is to automate the task carried out by

different peoples in the organization to perform the student admissions. Specific design and

implantation details will be specified in a future document.

DOCUMENT CONVETIONS

Items that are intended to stay in as part o your document are in bold

Explanatory comments are in italic text.

Plain text is used where you might insert wording about your project.

PROJECT SCOPE

This projects aim is to automate the system, pre-checking the inclusion of all required

material and automatically ranking each students application based on a number of criteria.

These criteria

Include the ranking of their university. Their grade at said University and their languages

grade Certificate. The data used by the system is stored in a database that will be the centre of all

information held about students and the base for the remainder of the process after the initial

application has been made. This enables things to be simplified and considerably quickened,

making the jobs of the people involved easier. It supports the current process but centralizes it

and makes it possible for the decisions to be made earlier and easier way.

2
GOALS

The main goal of the system is to automate the process carried out in the organization

with improved performance and realize the vision of paperless admission. Some of the goals of

the system are listed below:

Manage large number of student details.

Manage all details of student who registered for the course and social appropriate details

about the course to the student account.

Create student account and maintain the datas effectively.

View all the details of the students.

Create the statistical reports to facilitate the finance department work.

Reduce the work load in interview the students for selection and counseling should be

very effective rather than direct methods.

Activities like updating modification, deletion of records should be easier.

The system must support undo the previous activities if any problem occurs. Software

requirement specification for Online University Admission System.

3
 INTRODUCTION OF VISUAL BASIC

Visual basic is tools that allow us o develop windows (Graphical User Interface (GUI)

applications. It is developed by Microsoft Corporation USA. The applications have the familiar

appearance to the user. Visual basic is even driven, meaning code remains idle until called upon

to respond to some event. Visual basic is governed by an event processor.

4
 FEATURES OF VISUAL BASIC

Visual basic is an advanced version of basic, old programming languages which was

largely used to teach programming and software development. So visual basic is a popular

programming languages to develop common applications for windows. It has following features.

1) Full set of objects.

2) Lots of icons and pictures for use.

3) Response to mouse and keyboard actions.

4) Clipboard and printer access.

5) Full array mathematical, string handling and graphics functions.

6) Visual basic handles fixed and dynamic variable and control arrays.

7) It has useful debugger and error handling facilities.

8) It has sequential and random access files support.

9) It has powerful database access tools.

10) It has action X support.

11) It package and deployment makes distributing user application simple.

5
 SYSTEM STUDY AND ANALISYS

SYSTEM ANALYSIS

System analysis is a process of gathering and interpreting facts, diagnosing problems and the
information to recommend improvements on the system. It is a problem solving activity that
requires intensive communication between the system users and system developers. System
analysis or study is an important phase of any system development process. The system is
studied to the minutest detail and analyzed. The system analyst plays the role of the interrogator
and dwells deep into the working of the present system. The system is viewed as a whole and the
input to the system are identified. The outputs from the organizations are traced to the various
processes. System analysis is concerned with becoming aware of the problem, identifying the
relevant and decisional variables, analyzing and synthesizing the various factors and determining
an optimal or at least a satisfactory solution or program of action.
A detailed study of the process must be made by various techniques like interviews,
questionnaires etc. The data collected by these sources must be scrutinized to arrive to a
conclusion. The conclusion is an understanding of how the system functions. This system is
called the existing system. Now the existing system is subjected to close study and problem areas
are identified. The designer now functions as a problem solver and tries to sort out the
difficulties that the enterprise faces. The solutions are given as proposals. The proposal is then
weighed with the existing system analytically and the best one is selected. The proposal is
presented to the user for an endorsement by the user. The proposal is reviewed on user request
and suitable changes are made. This is loop that ends as soon as the user is satisfied with
proposal.
Preliminary study is the process of gathering and interpreting facts, using the information for
further studies on the system. Preliminary study is problem solving activity that requires
intensive communication between the system users and system developers. It does various
feasibility studies. In these studies a rough figure of the system activities can be obtained, from
which the decision about the strategies to be followed for effective system study and analysis can
be taken.

6
EXISTING SYSTEM
In the existing system the transactions are done only manually but in proposed system
we have to computerize all the banking transaction using the software financial management
system.

PROBLEMS WITH EXISTING SYSTEM

Lack of security of data.

More man power.
Time consuming.
Consumes large volume of pare work.
Needs manual calculations.
No direct role for the higher officials.
Damage of machines due to lack of attention.

To avoid all these limitations and make the working more accurately the system needs to be
computerized.

PROPOSED SYSTEM

The aim of proposed system is to develop a system of improved facilities. The proposed
system can overcome all the limitations of the existing system. The system provides proper
security and reduces the manual work.

7
ADVANTAGES OF THE PROPOSED SYSTEM

The system is very simple in design and to implement. The system requires very low system
resources and the system will work in almost all configurations. It has got following features

Security of data.
Ensure data accuracys.
Proper control of the higher officials.
Reduce the damages of the machines.
Minimize manual data entry.
Minimum time needed for the various processing.
Greater efficiency.
Better service.
User friendliness and interactive.
Minimum time required.

FEASIBILITY STUDY

Feasibility study is made to see if the project on completion will serve the purpose of the
organization for the amount of work, effort and the time that spend on it. Feasibility study lets
the developer foresee the future of the project and the usefulness. A feasibility study of a system
proposal is according to its workability, which is the impact on the organization, ability to meet
their user needs and effective use of resources. Thus when a new application is proposed it
normally goes through a feasibility study before it is approved for development.

The document provide the feasibility of the project that is being designed and lists various
areas that were considered very carefully during the feasibility study of this project such as
Technical, Economic and Operational feasibilities. The following are its features:

8
SYSTEM DESIGN

INTRODUCTION

Design is the first step into the development phase for any engineered product or system.
Design is a creative process. A good design is the key to effective system. The term design is
defined as the process of applying various techniques and principles for the purpose of defining
a process or a system in sufficient detail to permit its physical realization. It may be defined as a
process of applying various techniques and principles for the purpose of defining a device, a
process or a system in sufficient detail to permit its physical realization. Software design sits at
the technical kernel of the software engineering process and is applied regardless of the
development paradigm that is used. The system design develops the architectural detail required
to build a system or product. As in the case of any systematic approach, this software too has
undergone the best possible design phase fine tuning all efficiency, performance and accuracy
levels. The design phase is a transition from a user oriented document to a document to the
programmers or database personnel. System design goes through two phases of development:
Logical and Physical Design.

LOGICAL DESIGN:
The logical flow of a system and define the boundaries of a system. It includes the following
steps:
Reviews the current physical system its data flows, file content, volumes , frequencies
etc.
Prepares output specifications that is, determines the format, content and frequency of
reports.
Prepares input specifications format, content and most of the input functions.
Prepares edit, security and control specifications.
Specifies the implementation plan.
Prepares a logical design walk through of the information flow, output, input, controls
and implementation plan.
Reviews benefits, costs, target dates and system constraints.

9
PHYSICAL DESIGN:
Physical system produces the working systems by define the design specifications that tell the
programmers exactly what the candidate system must do. It includes the following steps.
Design the physical system.
Specify input and output media.
Design the database and specify backup procedures.
Design physical information flow through the system and a physical design Walk
through.
Plan system implementation.
Prepare a conversion schedule and target date.
Determine training procedures, courses and timetable.
Devise a test and implementation plan and specify any new hardware/software.
Update benefits , costs , conversion date and system constraints

Design/Specification activities:

Concept formulation.
Problem understanding.
High level requirements proposals.
Feasibility study.
Requirements engineering.
Architectural design.

10
 SYSTEM DEVELOPEMENT

SYSTEM SPECIFICATION

HARDWARE REQUIREMENTS

Processor : X86 Compatible processor with 1.7 GHz Clock speed

RAM : 512 MB or more

Hard disk : 20 GB or more

Monitor : VGA/SVGA

Keyboard : 104 Keys

Mouse : 2 buttons/ 3 buttons

SOFTWARE REQUIREMENTS

Operating System : Windows 2000/XP

Front end : Visual Basic 6.0
Back end : MS Access

11
SOFTWARE ENVIRONMENT

The Control Properties

Before writing an event procedure for the control to response to a user's input, you have to set
certain properties for the control to determine its appearance and how it will work with the event
procedure. You can set the properties of the controls in the properties window or at runtime.
Handling some of the common controls

The Text Box

The text box is the standard control for accepting input from the user as well as to display the
output. It can handle string (text) and numeric data but not images or pictures. String in a text
box can be converted to a numeric data by using the function Val(text). The following example
illustrates a simple program that processes the input from the user.
Example
In this program, two text boxes are inserted into the form together with a few labels. The two text
boxes are used to accept inputs from the user and one of the labels will be used to display the
sum of two numbers that are entered into the two text boxes. Besides, a command button is also
programmed to calculate the sum of the two numbers using the plus operator. The program use
creates a variable sum to accept the summation of values from text box 1 and text box 2.The
procedure to calculate and to display the output on the label is shown below. The output is shown
in Figure 3.2
Private Sub Command1_Click()
To add the values in text box 1 and text box 2
Sum = Val(Text1.Text) + Val(Text2.Text)
To display the answer on label 1
Label1.Caption = Sum
End Sub

12
Figure

The Label
The label is a very useful control for Visual Basic, as it is not only used to provide instructions
and guides to the users, it can also be used to display outputs. One of its most important
properties is Caption. Using the syntax label.Caption, it can display text and numeric data .
You can change its caption in the properties window and also at runtime. Please refer to
Example 3.1 and Figure 3.1 for the usage of label.

The Command Button

The command button is one of the most important controls as it is used to execute commands. It
displays an illusion that the button is pressed when the user click on it. The most common event
associated with the command button is the Click event, and the syntax for the procedure is
Private Sub Command1_Click ()
Statements
End Sub

The Picture Box

The Picture Box is one of the controls that is used to handle graphics. You can load a picture at
design phase by clicking on the picture item in the properties window and select the picture from
the selected folder. You can also load the picture at runtime using the LoadPicture method. For
example, the statement will load the picture grape.gif into the picture box.

13
Picture1.Picture=LoadPicture ("C:\VB program\Images\grape.gif")
You will learn more about the picture box in future lessons. The image in the picture box is not
resizable.

The Image Box

The Image Box is another control that handles images and pictures. It functions almost
identically to the picture box. However, there is one major difference, the image in an Image Box
is stretchable, which means it can be resized. This feature is not available in the Picture Box.
Similar to the Picture Box, it can also use the LoadPicture method to load the picture. For
example, the statement loads the picture grape.gif into the image box.
Image1.Picture=LoadPicture ("C:\VB program\Images\grape.gif")

The List Box

The function of the List Box is to present a list of items where the user can click and select the
items from the list. In order to add items to the list, we can use the AddItem method. For
example, if you wish to add a number of items to list box 1, you can key in the following
statements
Example

Private Sub Form_Load ( )

List1.AddItem Lesson1
List1.AddItem Lesson2
List1.AddItem Lesson3
List1.AddItem Lesson4

End Sub
The items in the list box can be identified by the ListIndex property, the value of the ListIndex
for the first item is 0, the second item has a ListIndex 1, and the second item has a ListIndex 2
and so on

14
The Combo Box
The function of the Combo Box is also to present a list of items where the user can click and
select the items from the list. However, the user needs to click on the small arrowhead on the
right of the combo box to see the items which are presented in a drop-down list. In order to add
items to the list, you can also use the AddItem method. For example, if you wish to add a
number of items to Combo box 1, you can key in the following statements
Example 3.3
Private Sub Form_Load ( )
Combo1.AddItem Item1
Combo1.AddItem Item2
Combo1.AddItem Item3
Combo1.AddItem Item4
End Sub

The Check Box

The Check Box control lets the user selects or unselects an option. When the Check Box is
checked, its value is set to 1 and when it is unchecked, the value is set to 0. You can include the
statements Check1.Value=1 to mark the Check Box and Check1.Value=0 to unmark the Check
Box, as well as use them to initiate certain actions. For example, the program will change the
background color of the form to red when the check box is unchecked and it will change to blue
when the check box is checked. You will learn about the conditional statement
If.Then.Elesif in later lesson. VbRed and vbBlue are color constants and BackColor is the
background color property of the form

15
 SYSTEM IMPLEMENTATION AND TESTING

SYSTEM IMPLEMENTATION AND TESTING

Implementation is the stage of the project where the theoretical design is turned into a
working system. It can be considered to be the most crucial stage in achieving a successful new
system gaining the users confidence that the new system will work and will be effective and
accurate. It is primarily concerned with user training and documentation. Conversion usually
takes place about the same time the user is being trained or later. Implementation simply means
convening a new system design into operation, which is the process of converting a new revised
system design into an operational one.

SYSTEM TESTING

Software Testing is the process of executing software in a controlled manner, in order to

answer the question - Does the software behave as specified?. Software testing is often used in
association with the terms verification and validation. Validation is the checking or testing of
items, includes software, for conformance and consistency with an associated specification.
Software testing is just one kind of verification, which also uses techniques such as reviews,
analysis, inspections, and walkthroughs. Validation is the process of checking that what has been
specified is what the user actually wanted.

Validation : Are we doing the right job?

Verification : Are we doing the job right?

Software testing should not be confused with debugging. Debugging is the process of
analyzing and localizing bugs when software does not behave as expected. Although the
identification of some bugs will be obvious from playing with the software, a methodical
approach to software testing is a much more thorough means for identifying bugs. Debugging is
therefore an activity which supports testing, but cannot replace testing.

16
Other activities which are often associated with software testing are static analysis and dynamic
analysis. Static analysis investigates the source code of software, looking for problems and
gathering metrics without actually executing the code. Dynamic analysis

looks at the behavior of software while it is executing, to provide information such as execution
traces, timing profiles, and test coverage information.

Testing is a set of activity that can be planned in advanced and conducted systematically.
Testing begins at the module level and work towards the integration of entire computers based
system. Nothing is complete without testing, as it vital success of the system testing objectives,
there are several rules that can serve as testing objectives. They are

Testing is a process of executing a program with the intend of finding an error.A good test case
is one that has high possibility of finding an undiscovered error.A successful test is one that
uncovers an undiscovered error.

If a testing is conducted successfully according to the objectives as stated above, it would

uncovered errors in the software also testing demonstrate that the software function appear to be
working according to the specification, that performance requirement appear to have been met.

There are three ways to test program.

For correctness
For implementation efficiency
For computational complexity

Test for correctness are supposed to verify that a program does exactly what it was designed
to do. This is much more difficult than it may at first appear, especially for large programs.

17
TEST PLAN

A test plan implies a series of desired course of action to be followed in accomplishing

various testing methods. The Test Plan acts as a blue print for the action that is to be followed.
The software engineers create a computer program, its documentation and related data structures.
The software developers is always responsible for testing the individual units of the programs,
ensuring that each performs the function for which it was designed. There is an independent test
group (ITG) which is to remove the inherent problems associated with letting the builder to test
the thing that has been built. The specific objectives of testing should be stated in measurable
terms. So that the mean time to failure, the cost to find and fix the defects, remaining defect
density or frequency of occurrence and test work-hours per regression test all should be stated
within the test plan.

The levels of testing include:

Unit testing
Integration Testing
Data validation Testing
Output Testing

18
LOGIN FORM & CODING

19
ption Explicit

Public LoginSucceeded As Boolean

Private Sub cmdCancel_Click()

End

LoginSucceeded = False

Me.Hide

End Sub

Private Sub cmdOK_Click()

'check for correct password

If txtPassword = "" Then

MDIForm1.Show

LoginSucceeded = True

Me.Hide

Else

MsgBox "Invalid Password, try again!", , "Login"

txtPassword.SetFocus

End If

End Sub

20
MAIN FORM & CODING

21
Private Sub A_Click()

Form1.Show

End Sub

Private Sub C_Click()

Form3.Show

End Sub

Private Sub D_Click()

Form6.Show

End Sub

Private Sub F_Click()

Form8.Show

End Sub

Private Sub FE_Click()

Form5.Show

End Sub

Private Sub R_Click()

Form4.Show

End Sub

Private Sub T_Click()

Form7.Show

End Sub

22
Private Sub X_Click()

Form9.Show

End Sub

23
WELCOME FORM & CODING

24
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

25
COURSES FORM & CODING

26
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

27
FEE STRUCTURE FORM & CODING

28
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

29
REGISTRATION FORM & CODING

30
Private Sub Command1_Click()

If Check1.Value = 1 And Check2.Value = 1 Then

Check1.Value = 0

Check2.Value = 0

End If

Adodc1.Recordset.AddNew

End Sub

Private Sub Command2_Click()

MDIForm1.Show

End Sub

Private Sub Text7_Change()

If Text7.Text = "0<=23000" Then

MsgBox ("Extra Funds")

End If

End Sub

31
DATABASE FORM & CODING

32
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

Private Sub Command2_Click()

DataReport1.Show

End Sub

33
DATABASE FORM & CODING

34
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

35
ABOUT US FORM & CODING

36
Private Sub Command1_Click()

MDIForm1.Show

Unload Me

End Sub

37
 BIBLIOGRAPHY

Programming in Visual Basic 6.0

www.google.com
www.visual.com

38