Scholarship steps to follow

Erasmus Mundus Action 2 PUEDES

The list of students that got a scholarship awarded
has been published on our website, and all applicants
received an email. The first thing you have to do is to
On this booklet you will find the general information send your acceptance documents to the PUEDES Office.
and guidelines you will require for the duration of your These documents must be signed by you, indicating also
PUEDES scholarship. the place and date. You have to send it via email to
[email protected] within the timeframe indicated
This is an EU funded project (Grant agreement on the email. If you fail to do so, it will be understood that
number: 2013-2586/001-001-EM Action 2) that involves you reject the scholarship.
a total of 20 partners (7 in EU and 13 in Latin America. It
covers mobilities at all levels of study: undergraduate, The next step would be to contact the host university,
master, doctorate, post-doctorate and staff. in order to establish your mobility period. The
coordinating university will send you the contact details
On behalf of the University of Oviedo, as coordinator once you have send your acceptance documents. Once
of this project, we thank you for your application and we the mobility dates have been set, the host university will
would like to congratulate you for obtaining this send an invitation letter.
scholarship.
If you follow the pages of this booklet, you will find the
We hope that you enjoy your stay at your host step-by-step path you need to follow.
university.
If at any stage you have any problems, questions or
doubts, you can contact our office on the email
[email protected]
 3.- Insurance
The relevant insurance will be issued by the
1.- Acceptance letter coordinating university and it will be sent along with the
The host university will provide you with an plane ticket. If, for any reason, you do not receive this
acceptance letter, indicating the studies you will be certificate, you will need to contact the main PUEDES
attending, the dates and the scholarship that you will office.
receive. The coordinating University will need a copy of
this letter. The insurance will not cover pre-existing conditions,
but you will be covered for any health problem you may
This letter can only be provided by the host university, have during your stay abroad.
therefore, you will need to contact them directly, as the
main PUEDES Office can only issue the ones for the You will receive a pdf document from the
University of Oviedo. Coordinators Office with your insurance information. We
suggest you print this document and keep it with you in
case you need it.
2.- Visa
Once you get your acceptance letter, you should If you need medical assistance, first you have to
make an appointment to request the corresponding visa contact the phone number available on the document.
at the closest embassy or consulate of your destination The insurance provider will give you the information of
country. These appointments may have a long waiting the closest doctor depending on your symptoms. Then
list and it may take time. you can make the appointment and go to the doctor. You
may have to pay the doctor in advance and then get the
For your visa application they will request the refund from the insurance, this depends on the doctor
invitation letter and your passport. In some cases they and the insurance company.
also request your plane ticket and insurance certificate.
The travel arrangements will always be managed In case of emergency, go to the nearest hospital or
through the main PUEDES office. medical centre. Then you can provide your insurance
information.
The cost for the visa is covered by the programme, so
if you have to pay any fee, make sure you keep the In all EU countries, the phone number for
original receipt. You will need to present this ticket at emergencies (police, ambulance, firemen) is 112.
your EU university for a refund or send it to the main
PUEDES coordinators office.
 When you get to your destination, if you require a
long-distance train/bus to get to the city of the University,
4.- Travel this cost will be covered by the programme (keep the
All travel arrangements are managed from the tickets and your boarding passes). The project will NOT
Coordinators Office. You have to send an email to cover: taxi, local bus or any other local public or private
[email protected] with the travel from and a transport.
copy to the host university, indicating the dates of travel,
airports of departure and arrival and other relevant
information, and attaching a copy of your passport and
visa. Also please include any preferences you may have
(special needs, specific travel times).
5.- Accommodation
The ticket will be issued electronically, so you will The host university will provide you with general
receive an email with the travel dates and information. accommodation information. In some cases they may
We will always try to maintain your preferences, but it have halls of residence or certain agreements for private
may not always be possible, therefore changes may accommodation.
occur.
In some cities it can be difficult to find
Mobilities for less than one year will have closed dates accommodation, so we suggest you start your search as
for departure and return. If there are any requested soon as possible. We also suggest you to follow the
changes on the dates of the flight once the ticket has indications of the host university, as they have the local
been issued, it will be the passenger who will have to knowledge of the housing market.
contact the airline directly and cover any additional cost.
Please send any changes to the PUEDES office. Accommodation is NOT covered by the programme.
You will have to pay it yourself, so consider that cost
The ticket will include the standard airline facilities. when managing your monthly allowance.
The ticket will NOT cover: additional luggage, first class
tickets, priority boarding, extra food/drinks or any extra Landlords usually request a bond at the start of the
service that the airline may provide. tenancy. Make sure you sign a contract so you can
prevent any issues.
 6.- Language Courses The programme will NOT cover any additional course,
Some host universities may have local language conference, congress or activities. You will have to cover
courses for international students. If that is the case, you that though your allowance.
can request access to those courses. Please note that
they may have certain restrictions (require a minimum
level) and they may require the fee (not covered by the
programme).

8.- Registration
When you get to your destination, you will have to go
7.- Scholarship allowance to the local PUEDES Office to get directions on how to
In order to receive your monthly payment, you have to complete your registration. They will have to issue a
open an EU bank account. No payments can be made to certificate of arrival, indicating the date that you get there
non-EU accounts. You will have to provide the bank to register.
details to the EU University (home or host) so the
payments can be issued. You will have to follow the registration requirements of
each university and go to classes. You will be given the
Please note that your scholarship has a maximum same facilities and information as any other student.
number of months, so whatever your arrival and
departure date, the allowance cannot exceed the agreed The host university cannot charge you any tuition or
number of months. Also, in order to consider a month, registration fee, as this is covered by the programme.
you need to be at the host country at least 16 days.
Previous to your departure, you will also have to get
The payment of the allowance will depend on each an end of stay certificate from the University. This
EU university, some of them may pay at the beginning of document will show the date that you left.
the month and others at the end.

We recommend you bring enough money to cover at

least one month and a half of expenses since during the
first weeks the expenditure is much higher and generally
you wont receive the first allowance until the end of the
month.
 9.- Studies 10.- Cancellation
You will have to start your mobility within the period The scholarship can be cancelled at any stage for
established by/agreed with the host university. Late two main reasons:
attendance may be understood as a rejection of the
scholarship. If requested by the student: the student will have to
present a signed document where s/he indicates the
All mobilities (with the exception of staff) MUST start reasons for rejecting the scholarship and the date of the
between the 1st of July and the 31st of December. resignation. This will have to be sent to the PUEDES
Coordinators Office via email and handed to the local
You will be attending the relevant courses and you will PUEDES Office.
be evaluated as any other student at the host university.
If required by the PUEDES Office: the student will be
You will have to complete the relevant evaluation communicated of poor performance, non-attendance or
methods at the host university. Failure to do so, it will be any other issue that may have been identified. The
reflected on the transcript of records and may result on student will be given the opportunity to explain
the final degree not being issued. him/herself. Each case will be reviewed individually and
all acting parties will be involved.
Failure to comply with the studies requirements, poor
performance or any other action that can be considered When a scholarship is rejected, the student may be
as not compliant with the rules of the programme or the requested to refund any allowances that were provided.
host university will result on the cancellation of the This will be requested on a case by case basis,
scholarship. depending on the individual circumstances.
 11.- End of the scholarship
Once you complete your stay at the host university,
you will be provided a transcript of records (TG1/TG3) or
the relevant award certificate (TG2/TG3).

Make sure you get your end of stay certificate from

the local PUEDES Office.

You will be requested to return to your home country

at the end of the scholarship. The host university cannot
offer you any role or job proposal, as this would go
against the brain-drain agreement.

12.- Complaints Contact Information

If you have any issues we suggest you contact first
the local PUEDES Office. If you dont get a resolution,
you can contact the main PUEDES Coordinators Office.

In the case of any issues with the host university you

can contact the main PUEDES Coordinators Office. If
the issue is with the main office, you can escalate your
complain to EACEA:
http://eacea.ec.europa.eu/about/eacea_contacts_en.php

Contact details for the PUEDES Coordinators Office:

Email: [email protected]
Phone: +34 985 10 40 77
Address:
Esrasmus Mundus Office
C/Principado 3, Entreplanta
CP 33007, Oviedo
Asturias, Spain