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UNIVERSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG
NEW DELHI 110 002
Website : www.ugc.ac.in

GUIDELINES FOR
AUTONOMOUS COLLEGES
DURING THE XII PLAN PERIOD
(2012-2017)

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 UNIVERSITY GRANTS COMMISSION

XII Plan Guidelines

Scheme of Autonomous College

1. Introduction
Highlighting the importance of autonomous colleges, the UGC document on the XII Plan
profile of higher education in India clearly states that: The only safe and better way to
improve the quality of undergraduate education is to the link most of the colleges from
the affiliating structure. Colleges with academic and operative freedom are doing better
and have more credibility. The financial support to such colleges boosts the concept of
autonomy. It is proposed to increase the number of autonomous colleges to spread the
culture of autonomy, and the target is to make 10 per cent of eligible colleges
autonomous by the end of the XII Plan period.
Need for Autonomy
The affiliating system of colleges was originally designed when their number in a
university was small. The university could then effectively oversee the working of
the colleges, act as an examining body and award degrees on their behalf. The
system has now become unwieldy and it is becoming increasingly difficult for a
university to attend to the varied needs of individual colleges. The colleges do not
have the freedom to modernize their curricula or make them locally relevant. The
regulations of the university and its common system, governing all colleges alike,
irrespective of their characteristic strengths, weaknesses and locations, have
affected the academic development of individual colleges. Colleges that have the
potential for offering programmes of a higher standard do not have the freedom to
offer them. The 1964- 66 Education Commission pointed out that the exercise of
academic freedom by teachers is a crucial requirement for development of the
intellectual climate of our country. Unless such a climate prevails, it is difficult to
achieve excellence in our higher education system. With students, teachers and
management being co-partners in raising the quality of higher education, it is
imperative that they share a major responsibility. Hence, the Education
Commission (1964-66) recommended college autonomy, which, in essence, is the
instrument for promoting academic excellence.
2. Objectives
a. The National Policy on Education (1986-92) formulated the following
objectives for autonomous colleges. An autonomous college will have the
freedom to:

o determine and prescribe its own courses of study and syllabi, and restructure
and redesign the courses to suit local needs; and

o prescribe rules for admission in consonance with the reservation policy of the
state government;

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o Evolve methods of assessment of students? performance, the conduct of
examinations and notification of results;

o Use modern tools of educational technology to achieve higher standards and

greater creativity; and

o Promote healthy practices such as community service, extension activities,

projects for the benefit of the society at large, neighbourhood programmes,
etc.

b. Relationship with the parent university, the state government and other
educational institutions:
Autonomous colleges are free to make use of the expertise of university
departments and other institutions to frame their curricula, devise methods of
teaching, examination and evaluation. They can recruit their teachers according to
the existing procedures (for private and government colleges).

The parent university will accept the methodologies of teaching, examination,

evaluation and the course curriculum of its autonomous colleges. It will also help
the colleges to develop their academic programmes, improve the faculty and to
provide necessary guidance by participating in the deliberations of the different
bodies of the colleges.
The role of the parent university will be:
o To bring more autonomous colleges under its fold;
o To promote academic freedom in autonomous colleges by encouraging
introduction of innovative academic programmes;
o To facilitate new courses of study, subject to the required minimum
number of hours of instruction, content and standards;
o To permit them to issue their own provisional, migration and other
certificates;
o To do everything possible to foster the spirit of autonomy;
o To ensure that degrees/diplomas/certificates issued indicate the name
of the college;
o To depute various nominees of the university to serve in various
committees of the autonomous colleges and get the feedback on their
functioning; and
o To create separate wings wherever necessary to facilitate the smooth
working of the autonomous colleges.

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The state government will assist the autonomous colleges by:

o Avoiding, as far as possible, transfer of teachers, especially in colleges where academic

innovation and reforms are in progress, except for need-based transfers;
o Conveying its concurrence for the extension of autonomy of any college to the Commission
within the stipulated time of 90 days after receipt of the review committee report, failing which it
will be construed that the state government has no objection to the college continuing to be
autonomous; and
o Deputing nominees on time to the governing body of government colleges and other bodies
wherever their nominees are to be included.
o All three stake holders, the parent University, the State Govt. and UGC have to play a very
harmonious and pro active role as facilitators in letter and spirits.

c. Conferring autonomous status:

Autonomy granted to the Institution is Institutional and covers all the courses at U.G., P.G.,
Diploma, M.Phil. Level, which are being run by the Institution at the time of conferment of
autonomous status. Also all courses introduced by the Institution after the conferment of
autonomous status shall automatically come under the purview of autonomy. Partial autonomy
cannot be given to any Institution.
Autonomous status covers certificate, diploma, undergraduate, postgraduate and M. Phil.
programmes offered in colleges that are autonomous and those seeking autonomous status. The
parent university will confer the status of autonomy upon a college that is permanently affiliated,
with the concurrence of the state government and the University Grants Commission. Once the
autonomy is granted, the University shall accept the students of autonomous college for award of
such degrees as are recommended by the autonomous college. The Act and Statutes of the
universities ought to be amended to provide for the grant of autonomy to affiliated colleges.
Before granting autonomy, the university will ensure that the management structure of the
applicant college is adequately participatory and provides ample opportunities for academicians
to make a creative contribution.

3. Target Group and Eligibility Target Group:

All Colleges under Section 2(f), aided, unaided, partially aided and self-financing which are or
are not covered under 12(B) of the UGC Act are eligible to apply for autonomous status. This
includes Engineering Colleges also.

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CRITERIA FOR IDENTIFICATION OF INSTITUTIONS FOR GRANT OF AUTONOMY
a. Academic reputation and previous performance in university examinations and its
academic/co-curricular/extension activities in the past.
b. Academic/extension achievements of the faculty.
c. Quality and merit in the selection of students and teachers, subject to statutory
requirements in this regard.
d. Adequacy of infrastructure, for example, library, equipment, accommodation for
academic activities, etc.
e. Quality of institutional management. (f) Financial resources provided by the
management/state government for the development of the institution.
f. Responsiveness of administrative structure. (h) Motivation and involvement of faculty in
the promotion of innovative reforms.
g. Self Financing colleges can also apply for autonomy after they have completed
minimum 10 years of existence. However, conferment of autonomy will not entitle them
to receive autonomy grant. They will have to follow the same procedure as applicable to
other colleges.
h. (i) Unaided/aided colleges: Minimum 10 years of existence and accreditation by
NAAC/NBA. Henceforth non-accredited colleges would not be eligible for autonomy
and the existing colleges be asked to undertake accreditation within one year.
(ii) The NAAC accredited colleges should have a minimum of B Grade accreditation.
The Commission further decided that in respect of
Engineering/Technical/Management Colleges, NBA accreditation should be insisted
for at least three courses while considering them for fresh/extension of autonomy
tenure. However, for single faculty institutions accreditation for only one course
should be insisted upon while considering them for fresh/extension of autonomy
tenure.

(iii) While NAAC/NBA is compulsory, those institutions which have been evaluated by
NBA should apply for NAAC accreditation within two years.

(iv) All those colleges which were earlier accredited and their accreditation status has
now expired, but have applied for NBA/NAAC accreditation, should be granted
fresh autonomous status /extension.

(v) The constituent colleges may be asked to undergo a separate accreditation by NAAC
for the purpose of granting autonomy to it unless the NAAC report specifically
mentions the names of the constituent colleges that have been covered along with
the accreditation of the parent university

i. Colleges that provide professional courses in Education, Engineering Technology

Management and Physical Education, etc. will also be eligible to receive grants from
the Commission. The sanction of such grants will depend on the size and stage of
development of these colleges after attaining autonomous status
4. Preparation prior to applying for autonomy:
Preparing a College for Autonomy:
There are several areas where proper preparation is necessary if college autonomy is to be
implemented successfully. These are: faculty preparation, departmental preparation, institutional
preparation, and preparation of students and the local community. Such multi-pronged
preparation should be completed well before autonomy is sought and conferred upon a college so
that no part of the college community is found unprepared for the new responsibility which it is
called upon to shoulder.

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Faculty Preparation:
It is essential to get the staff of the college involved in the thinking and planning processes from
the very beginning. Seminars, workshops and consultations may be organised to make the staff
familiar with the concept, objectives and rationale of autonomy. (This will help them have a sense
of participation in decision making and motivate them to get involved in the entire exercise). This
could form part of the academic calendar of the college.

Departmental Preparation :
An important responsibility of the department is that of designing suitable courses in the major
and related subjects, introducing new courses of study, renaming obsolete courses by changing
their content, updating existing courses to match the current state-of-the-art in each discipline,
and preparing course materials and human resources.
These will be done in the light of the general objectives of autonomy and the specific objectives
of the education institutions.
Common programmes to be adopted are:

a. Semester pattern of study

b. Continuous internal assessment
c. Credit/grading system
d. Student feedback
e. Self-appraisal by teachers

Institutional Preparation:

Since an autonomous college is called upon to perform many of the functions that the university
has hitherto performed, it must study the academic, administrative/management and financial
implications of such a changeover and prepare itself to discharge its new functions efficiently.
5. Procedure of applying for Fresh Autonomous Status:

The eligible colleges can apply for Fresh Autonomous Status in the prescribed format
(Annexure - I ) through out the year.

5. (a) Procedure of applying for Extension of Autonomous Status:

Colleges whose term of Autonomous Status is expiring should apply to UGC for Extension of
their status in the prescribed format (Annexure-II).

6. Procedure for approval by the UGC:

An Expert Committee may be constituted for all fresh cases with representation of university and
State Government nominees. The existing procedure of Screening Committee may be scraped and
the Chairman shall constitute Expert Committee for on the spot inspection for consideration of
each proposal.
The Chairman, UGC may constitute a Standing Committee of 3-4 members to look into the
Expert Committee reports for conferment of fresh autonomous status and extension of autonomy
to colleges before the recommendations are placed before the Commission. Any inconsistencies
in the reports may also be informed to the Commission.

Once the autonomy is granted by UGC with the concurrence of representatives of University and
the State Govt. concerned, the University will issue a notification to the effect within a period of
not more than three (3) months. Autonomy will be conferred initially for a period of six years.
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7. Nature of Assistance:

PATTERN OF FINANCIAL ASSISTANCE AND OTHER ENABLING PROVISIONS

The Commission will provide assistance under this scheme to autonomous colleges to
meet their additional and special needs.
O Guest/visiting faculty
o Orientation and re-training of teachers.
o Re-designing courses and development of teaching/learning material
o Workshop and seminars
o Examination reforms
o Office equipment, teaching aids and laboratory equipment
o Furniture for office, classrooms, library and laboratories
o Library equipment, books/journals
o Expenditure on meetings of the governing body and committees
o Honorarium to Controller of Examinations (full-time) not exceeding
Rs. 8000/- p.m.
o Accreditation (NAAC) fee
o Renovation and repairs not leading to construction of a new building
o Extension Activities
Following shall be the guiding principles for utilization of autonomy grant.

Autonomy grant cannot be used for creation of posts, payment of salary to any of the
college staff, payment of honorarium (except clause [x] above) to existing staff, to meet
normal college contingency requirement or to subsidies.
Examination fee should be fixed so that income from fee can meet the expenditure on
examinations and other staff appointed in examination cell.

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 The ceiling of normal assistance will be as follows:
S. No. Nature Of Institution Amount of
Grant in Rs.
a. Only Under Graduate:
1. Arts/Science/Commerce one faculty only 9,00,000/-

2. Arts/science/commerce More than one faculty: 15,00,000/-

b. Both Undergraduate and Postgraduate
levels:
1.Single faculty

2.Multi-faculty 10,00,000/-
20,00,000/-

Enhancement of Financial Support to Autonomous Colleges for introduction of NCC as

an elective subject with credit points from the academic year 2013-2014.

Sl. Nature of Institution Amount of Additional Total grant for

No. grant (Rs. grant (Rs. in Autonomous
in lakhs) lakhs) for Colleges with
introduction NCC as an
of NCC as elective subject
an elective (Rs. in lakhs)
subject with
credit points

A Only Under Graduate:

1.Arts/Science/Commerce- 9.00 1.00 10.00

one faculty only

2.Arts/Science/Commerce
and more than one faculty 15.0 1.00 16.00

B. Both Undergraduate and

Postgraduate levels:

1.Single-faculty
10.00 1.00 11.00
2.Multi-faculty
20.00 2.00 22.00

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8. Governance of an Autonomous College:

The college will have the following committees to ensure proper management of academic,
financial and general administrative affairs.
The following are statutory bodies:

o Governing Body

o Academic Council

o Board of Studies

o Finance Committee

(The Governing Body is different from Trust Board/Board of Management/ Executive

Committee/Management Committee).
The composition and functions of the above committees are given in Annexure- III to VII.
The college will, in addition, have other non statutory committees such as the Planning and
Evaluation Committee, Grievance Appeal Committee, Examination Committee, Admission
Committee, Library Committee, Student Welfare Committee, Extra-Curricular Activities
Committee and Academic Audit Committee.
Governing Body:

The constitution of this body will be according to the structure given in

Annexure- III.

Academic Council:

The Academic Council will be solely responsible for all academic matters, such as, framing of
academic policy, approval of courses, regulations and syllabi, etc. The Council will involve
faculty at all levels and also experts from outside, including representatives of the university
and the government. The decisions taken by the Academic Council will not be subject to any
further ratification by the Academic Council or other statutory bodies of the university. The
composition and functions of the Academic Council are given in Annexure IV.
Board of Studies:

The Board of Studies is the basic constituent of the academic system of an autonomous
college. Its functions will include framing the syllabi for various courses, reviewing and
updating syllabi from time to time, introducing new courses of study, determining details of
continuous assessment, recommending panels of examiners under the semester system, etc.
The composition and functions of the Board of Studies are given in Annexure V.
Finance Committee:

The Finance Committee will advise the Governing Body on financial matters and shall meet at
least twice a year. The constitution and functions of the Finance Committee are given in
Annexure VI.

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9. Procedure for Monitoring/Evaluation and release of grant:

The right of autonomy may not be conferred once and for all. It has to be continuously earned
by the college. The status of autonomy will be granted initially for a period of six years.

Each autonomous college will, with the approval of its Academic Council, formulate an
appropriate mechanism to evaluate its academic performance, improvement of standards, and
assess the extent and degree of success in the utilisation of autonomy. Self-evaluation will be
made annually. UGC may conduct review of autonomous status at any time, as it deems fit.
However, they will be an external evaluation during the sixth year, which will determine the
continuance or revocation of autonomous status.

A Review Committee constituted by the Chairman, UGC with a few experts may visit the
colleges to review the working of the autonomous colleges as under:-

(1) 3 Experts out of which one shall be the Chairman.

(2) One Nominee of the Affiliating University
(3) One Nominee of the Concerned State Govt.
(4) UGC Officer (Member Secretary)

The concerned State Govt. may be requested to nominate its nominee both at the time of fresh
induction of a College as an autonomous college and at the time of reviewing the work of an
autonomous college. In case the State Govt. do not provide its nominee within 90 days after
the issue of the letter, the above Committees may go ahead with the process of review and for
the fresh induction. The commission further decided that two teachers representative may be
nominated by the Principal of the College to serve in the Governing Body for a period of two
years.

To avoid hardship to existing autonomous colleges, provision of 80% of the admissible grant
will be released to such autonomous colleges by the Regional Offices as an On Account
grant, in case the review of the autonomous colleges is delayed beyond the expiry of tenure of
autonomy.
Also in the event of delay in the review report and renewal of autonomy, the college will
continue to enjoy autonomy with the entitlements of benefits, fiscal or otherwise so conceived
under the scheme, unless the government or parent university by a special order withholds
such continuation.

Those Autonomous Colleges that have been successfully reviewed for the last 3 times (18
years) and have maintained continuously a NAAC score of minimum B Grade (with CGP of
2.5) shall be exempted from the mandatory Committee visit required for extension of
Autonomous College status. These colleges shall furnish the relevant information (as per
format) for extension of the Autonomous College status once they fulfill the above criteria and
extension will be considered automatically by the Commission.

All autonomous colleges should also be required to upload information on their website
regarding courses offered, faculty, availability of infrastructure, admission details etc.
In the event of the availability of evidence confirming decline in standards in an autonomous
college, it shall be open to the UGC and the university to revoke the autonomous status of that

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college after careful scrutiny, and mutual consultation and due notification to the management.
In such cases the students already admitted under the autonomous scheme would be allowed to
complete the course under autonomous status.
Procedure for release of Autonomy Grant by UGC:

Following procedure is laid down for release of autonomy grant to Autonomous Colleges
enjoying autonomy in the tenure period.
1. Autonomous College should hold meeting of Finance Committee in the month of
April 1st week to take stock of the utilization of autonomy grant of previous year and
to discuss the budget of for the autonomy grant of coming year. A detailed Blue Print
of budget should be duly approved by the Finance Committee in this meeting.
2. Only those items should be included, which are admissible as per clause 7 of these
guidelines. No expenditure other than these items shall be accepted for utilization.
3. The budget so prepared and approved by the Finance Committee will be submitted to
the Governing Body for final approval, before 25th of April every year.
4. The budget duly approved by the Finance Committee and the Governing Body should
be submitted to the concerned Regional Office of the UGC on or before 30th April. In
case the meeting of the Governing Body is not held before 30th April due to
unavoidable reasons, the Principal in the capacity of Member Secretary of Governing
Body, may submit the budget to the concerned Regional Office of the UGC under
approval of the Chairman of the Governing Body.

General matters starting of new courses:

An autonomous college is free to start diploma (undergraduate and postgraduate) or certificate

courses without the prior approval of the university. Diplomas and certificates shall be issued
under the seal of the college.
An autonomous college is free to start a new degree or postgraduate course with the approval
of the Academic Council of the college. Such courses shall fulfill the minimum standards
prescribed by the university/UGC in terms of number of hours, curricular content and
standards, and the university shall be duly informed of such courses.
An autonomous college may rename an existing course after restructuring/redesigning it with
the approval of the college Academic Council as per UGC norms. The university should be
duly informed of such proceedings so that it may award new degrees in place of the old.
The university should have the right to review all new courses of an autonomous college.
Where there is evidence of decline in standards or quality, the university may, after careful
scrutiny, and in consultation with the UGC, either help modify them, wherever possible, or
cancel such courses.

Award of Degrees through Parent University

The parent university will award degrees to the students evaluated and recommended by
autonomous colleges. The degree certificates will be in a common format devised by the
university. The name of the college will be mentioned in the degree certificate, if so desired.
Autonomous colleges that have completed three terms can confer the degree under their title
with the seal of the university.

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10. Special features of an autonomous college:
Starting of New Courses

An autonomous college is free to start diploma (undergraduate and postgraduate) or certificate

courses without the prior approval of the university. Diplomas and certificates shall be issued
under the seal of the college.
An autonomous college is free to start a new degree or postgraduate course with the approval
of the Academic Council of the college. Such courses shall fulfill the minimum standards
prescribed by the university/UGC in terms of number of hours, curricular content and
standards, and the university shall be duly informed of such courses.

An autonomous college may rename the existing course after restructuring/redesigning it with
the approval of the college Academic Council as per UGC norms. The new nomenclature
should be as specified by UGC under section 22 of UGC Act. The university should be duly
informed of such proceedings so that it may award new degrees in place of the old.

The university should have the right to review all new courses of an autonomous college.
Where there is evidence of decline in standards or quality, the university may, after careful
scrutiny, and in consultation with the UGC, either help modify them, wherever possible, or
cancel such courses.

Procedure to introduce a new course by autonomous college:

Step 1

The concerned department of the college should conceive the idea of introducing new course
and it should be well discussed in the Board of Studies of that subject. The Board of Studies
will formulate the idea into a proposal with all necessary details such as objectives, eligibility,
course content and fees structure. Such proposal will be forwarded to the Academic Council.
The proposal will be in the shape of an ordinance.

Step 2

The Academic Council will discuss such proposal in its meeting and shall approve the
proposal. In case the Council finds the proposal appropriate. The Academic Council shall have
the right to send back the proposal to the Board of Studies for revision/modification or may
reject the proposal giving suitable reasons. The proposal can be resubmitted to the Academic
Council for reconsideration after the necessary modifications are made.
Step 3

The proposals approved by the Academic Council will ultimately be submitted to the
Governing Body of the college for final approval and for permission to execute the proposal.
Step 4

Autonomous college shall send all proposal approved by the Governing Body of the college to
the University for information.
University may ask clarification regarding the issues in the proposal from the college. The

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college is bound to give such clarification with an understanding that the university shall
accept the students for award of degree under such newly proposed courses.
11. Meetings of the Statutory Bodies:

Introduction of a new course should be executed after due preparation and large scale
participatory discussions.
o Preparation for a course to be introduced in the next academic session should start in
the month of October of the preceding session with meetings of Board of Studies.

o Academic Council meeting should be held twice, once in the month of

January to discuss proposals for the next academic session and again in the
month of August to monitor status of newly introduced courses. Academic
Council shall propose ways and means to maintain quality norms.
o Governing Body meetings should follow the meetings of Academic Council. In
the month of August the Governing Body should pass the budget of the
autonomous fund including the autonomy grant received from UGC.
o Finance committee should meet at least twice in a financial year. The
meetings can be organized in the month of April and September of every year.
The meeting in the month of April shall be the budget meeting for autonomy
grant and in September in will be another budget meeting for autonomous
fund created by the college through examination and other relevant fees.

12. Examination Cell & System

Autonomous College shall have an Examination Cell headed by Controller of

Examination who will be a permanent faculty nominated by the Principal on the basis
of potential of the person. The Principal of the college shall be the Chief Controller,
Examinations.
The Controller of Examination will create his/her own team with the approval of the
Principal of the College. The team shall consist of Deputy Controllers/Assistant
Controllers, the number of persons to be nominated shall depend on the quantum of
work in the Examination Cell. Teachers working in the college shall be nominated in
the Examination Cell for a tenure of 3 years. They will continue doing their teaching
work as scheduled by the college.
There shall be a team of Office Assistants, Computer Programmers, Data Entry
Operators and other helpers in the Autonomous Cell.
Examination Cell will have appropriate printing unit also for printing of question
papers and other relevant confidential material.
All part-time/full time functionaries of the Examination Cell shall be paid honorarium
for the extra work being done by them apart from their usual work. Such honoraria
shall be proposed by the Finance Committee and shall be approved by the Governing
Body.
Governing Body may also approve appointment of full time office staff in the
examination cell on contractual basis on the recommendation of Finance Committee.
The salary of such staff will also be decided by the same mechanism.

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 There shall be continuous, comprehensive evaluation of students through internal and
external examination. At least 2 internal examinations per semester and 1 semester
ending examination should be conducted.

In order to motivate students to be free of rot learning, various mechanism of internal

evaluation should be adopted such as group discussion, paper reading, home
assignments and viva voce.
Remuneration for examination work should be decided by the finance committee and
should be approved by the Governing Body. In no case it should be less than that paid
by the parent university.
13. Award of Degrees:

Through Parent University

The parent university will award degrees to the students evaluated and recommended by
autonomous colleges. The degree certificates will be in a common format devised by
the university. The name of the college will be mentioned in the degree certificate, if
so desired.
14. Few General issues:

o All recruitments of teaching staff will be made by the Governing Body/state government in
accordance with the policies laid down by the UGC and state government.
o Universities shall consider both internal and external assessment of students in autonomous
colleges for admitting them to higher-level courses.
o Organization of special need-based short-term courses under the colleges department of
continuing education may be an important activity of an autonomous college. Such
courses ought to benefit the students of the college besides outsiders who may enroll for
them.
o The time spent by teachers on projects and extension work shall be counted for reckoning
their workload as prescribed by the Commission.
o An autonomous college should prepare a calendar for meetings of various bodies to ensure
that the implementation of the recommendations made by them is not unduly delayed for
reasons of non-convening of such meetings.
o A wide variety of courses may be evolved in modules so that students may opt for them
according to their convenience. Such courses may help them acquire additional credits.
o Teacher evaluation in autonomous colleges may include periodical self-evaluation,
institutional assessment of teacher performance, student feedback, research appraisal and
other suitable forms of teacher appraisal.
o Autonomous colleges in a given region may form a consortium for mutual
cooperation/collaboration in chosen areas such as management skills, national services,
entrance examinations, services projects, inter-collegiate/intra-collegiate sharing of
expertise and human resources for teaching programmes.
o Credit system and credit transfer among colleges in general and autonomous college in
particular may be suitably adopted.

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o Autonomous colleges to be involved in recurrent academic innovative activities which are
carefully designed keeping the interest of the students and quality of education at non
compromising end.
o Autonomous colleges due to their permanent affiliation with the university need not apply
for affiliation for new subjects at the time of introduction. Any new subject to be started
by an autonomous college shall be covered under autonomous scheme.
o The Principal of the government autonomous college will be empowered to make
purchases from UGC fund without prior approval/permission of the State Government.
o Autonomous college need not pay affiliation fees to the Parent University every year. One
time fees can be paid at the time of conformant of autonomous status. Such fees can be
decided by the Executive Council of the Parent University.
o The UGC will provide VSAT to each autonomous college for Internet connectivity.
o Autonomous colleges are free to institute medals for meritorious students. The value and
other terms of reference may be decided with the approval of appropriate bodies in the
college.

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 ANNEXURE-I

FORMAT FOR SUBMISSION OF PROPOSAL FOR AUTONOMOUS STATUS

The proposal should be submitted to the UGC in the following format:

Part I: Summary Sheet for Fresh Autonomous Status

1. Name of College with contact details .

2. Affiliating University

3 Included in Section 2(f) Yes. No.

12 (B) Status Yes. No..

4. Year of establishment of college

5. NAAC/NBA certificate available Yes No.

6. If yes, grade obtained under NAAC

No. of courses covered under NBA

7. Type of Institution/College ..

(Govt./Private/Aided etc.)

Whether College is self financed Yes No

8. Whether proposal forwarded by Yes. No..

affiliating university

9. Type of courses being run by college

(Science/Technical/Arts/Commerce
/Management/Engineering

Principal (Sign & Seal) Registrar/Dean of the University (Sign

& Seal)

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 PART II: BACKGROUND OF THE INSTITUTION

PART III: SUPPLY OF INFORMATION BASED ON CRITERIA

1. Academic reputation and provisions (performance in university examinations

and other academic activities).
2. Academic attainments of the staff.

3. Mode of selection of students and teachers.

4. Physical facilities, i.e., library, accommodation and equipment.

5. Institutional management.

6. Financial resources the management can provide for the development of the
institution.

7. The responsiveness of the administrative structure to the views of staff and

students.

8. Extent of freedom enjoyed by the staff for advanced scholarships, research

and experimentation and involvement in educational innovation and reforms.

PART IV: IMPLEMENTATION OF AUTONOMY

- Aims and objectives

- Management of the college
- Academic Council: Structure & functions
- Boards of Studies: Structure & functions
- Other committees
- Admission eligibility
- Curricular programme
- Student feedback
- Internal assessment
- External assessment
- Financial implications
- Course contents
- Co-curricular and extra curricular activities

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 PART V: BASIC INFORMATION:

1. Name of college:

2. Name of principal:

3. Telephone/fax/email:

4. Year of establishment:

5. Whether private/government/university maintained:

6. Year of grant of permanent affiliation:

7. Courses offered:
U.G.
P.G.
M. Phil.

8. Student enrolment during last three years:

U.G.
P.G.
M. Phil.

9. Faculty strength category-wise:(Please enclose list of faculty with

their qualifications/papers/books/monographs if published)
10. Administrative, laboratory and library staff:

11. Results during the last five years: percentage of :

I st Division 2 nd Division Overall Pass

UG
PG

12. Number of M.Phil./Ph.D.s produced during the last three years:

Subject Year M.Phill Ph.D.

18
List of journals in the library:

List of major items of equipment in the college (costing more than Rs.50,000/-

each):

13. Whether college has been accredited by NAAC/NBA, mention the rating

14. Full Bank Details (Mandate Form)

Signature of Registrar of Affiliating University

(With Seal)
Signature of Principal

19
 ANNEXURE- II

PROFORMA FOR REVEIWING THE AUTONOMOUS STATUS

1. Name of College with contact .

details
2. Affiliating University
3 Included in Section 2(f) Yes. No.
12 (B) Status Yes. No..
4. Year of establishment of college
5. NAAC/NBA certificate Yes No.
available
6. If yes, grade obtained under
NAAC
No. of courses covered under
NBA
7. Type of Institution/College ..
(Govt./Private/Aided etc.)
Whether College is self financed Yes No
8. Whether proposal forwarded by Yes. No..
affiliating university
9. Courses run by the Institute at
the time of grant of autonomy
10. New Courses/programmes
added during the period of
autonomy
11. Students strength .
12. Intake of M.Phil/P.HD students ..
per years
13. Full Bank Details

Principal (Sign & Seal) Registrar/Dean of the University (Sign & Seal)

20
 ANNEXURE III

RECOMMENDED COMPOSITION AND FUNCTIONS OF BOARD OF GOVERNING BODY

A. Constitution of Governing Body of Private Management Autonomous College

Number Category Nature

Trust or management as per the constitution or
5 members Management byelaws, with the chairman or president/director as
the chairperson.
Teachers of the
2 members college Nominated by the Principal based on seniority.
Educationist or
1 member Nominated by the management
industrialist
1 member UGC nominee Nominated by the UGC
Academician not below the rank of professor or
State government
1 member state government official of Directorate of Higher
nominee
Education/State Council of Higher Education.
1 member University nominee Nominated by the university.

1 member Principal of college Ex-officio.

B. Constitution of Governing Body of Government Autonomous College

Number Category Nature

3 members, Educationist, Nominated by the state government. Persons of

one of them industrialist, proven academic interest with at least PG level
to be professional qualification
chairperson

21
 TTeacher of the
2 members College Nominated by the Principal based on seniority.
Educationist or Nominated by the Principal based on seniority for
1 member
industrialist two years
1 member UGC nominee Nominated by the UGC
State government
1 member Nominated by the state government.
nominee
1 member University nominee Nominated by the university.

1 member Principal of college Ex-officio.

C. Constitution of Governing Body of University Constituent Autonomous

Number Category Nature

3 members, Educationist, Nominated by the university, persons of proven

one of them industrialist, academic interest with at least PG level
to be professional qualification.
chairperson

2 members Teachers of the college Nominated by the Principal based on seniority.

State government
1 member Nominated by the state government.
nominee
1 member University nominee Nominated by the UGC
State government
1 member Nominated by the
nominee

1 member Principal of college Ex-officio.

Term: Two years, except for the UGC nominee whose term will be a full six years. Meeting:
At least twice a year.

Functions:
Subject to the existing provision in the bye-laws of respective college and rules laid down by
the state government, the governing body* of the above colleges shall have powers to:

- Fix the fees and other charges payable by the students of the college on the
recommendations of the Finance Committee.

22
 - Institute scholarships, fellowships, studentships, medals, prizes and certificates on the
recommendations of the Academic Council

- Approve institution of new programmes of study leading to degrees and/or diplomas.

- Perform such other functions and institute committees, as may be necessary and deemed
fit for the proper development, and fulfil the objectives for which the college has been declared
as autonomous.

* Governing Body/Governing Board/Board of Management/Executive

Committee/Management Committee, as may be named.

23
 ANNEXURE IV

RECOMMENDED COMPOSITION OF THE ACADEMIC COUNCIL AND ITS FUNCTIONS

IN AN AUTONOMOUS COLLEGE

I. Composition:

1. The principal (Chairman).

2. All the heads of department in the college.
3. Four teachers of the college representing different categories of teaching staff by rotation on the
basis of seniority of service in the college.
4. Not less than four experts from outside the college representing such areas as Industry,
Commerce, Law, Education, Medicine, Engineering etc., to be nominated by the Governing
Body.
5. Three nominees of the university.
6. A faculty member nominated by the principal (member secretary).

II. Terms of Members:

The term of the nominated members shall be two years.

III. Meetings:

The principal shall convene a meeting of the Academic Council at least once a year.

IV. Functions:
Without prejudice to the generality of functions mentioned, the Academic Council will have
powers to:
(a) Scrutinise and approve the proposals with or without modification of the Boards of Studies with
regard to courses of study, academic regulations, curricula, syllabi and modifications
thereof, instructional and evaluation arrangements, methods, procedures relevant thereto etc., provided
that where the Academic Council differs on any proposal, it will have the right to return the matter for
reconsideration to the Board of Studies concerned or reject it, after giving reasons to do so.

(b) Make regulations regarding the admission of students to different programmes of study in the
college.

(c) Make regulations for sports, extra-curricular activities, and proper maintenance and
functioning of the playgrounds and hostels.

(d) Recommend to the Governing Body proposals for institution of new programmes of study.

(e) Recommend to the Governing Body institution of scholarships, studentships, fellowships, prizes
and medals, and to frame regulations for the award of the same.

(f) Advise the Governing Body on suggestions(s) pertaining to academic affairs made by it.

(g) Perform such other functions as may be assigned by the Governing Body.

24
 ANNEXURE V

RECOMMENDED COMPOSITION OF THE BOARD OF STUDIES AND ITS FUNCTIONS IN

AN AUTONOMOUS COLLEGE

I. Composition:

1. Head of the department concerned (Chairman).

2. The entire faculty of each specialisation.

3. Two experts in the subject from outside the college to be nominated by the Academic Council.

4. One expert to be nominated by the vice-chancellor from a panel of six recommended by the college
principal.

5. One representative from industry/corporate sector/allied area relating to placement.

6. One postgraduate meritorious alumnus to be nominated by the principal. The chairman, Board of
Studies, may with the approval of the principal of the college, co-opt:

(a) Experts from outside the college whenever special courses of studies are to be
formulated.

(b) Other members of staff of the same faculty.

II. Term

The term of the nominated members shall be two years.

III. Meeting

The principal of the college shall draw the schedule for meeting of the Board of Studies for different
departments. The meeting may be scheduled as and when necessary, but at least once a year.

25
IV. Functions
The Board of Studies of a department in the college shall:

(a) prepare syllabi for various courses keeping in view the objectives of the college, interest of the
stakeholders and national requirement for consideration and approval of the Academic Council;
(b) suggest methodologies for innovative teaching and evaluation techniques;

(c) suggest panel of names to the Academic Council for appointment of examiners; and

(d) coordinate research, teaching, extension and other academic activities in the
department/college.

26
 ANNEXURE - VI

RECOMMENDED COMPOSITION OF THE FINANCE COMMITTEE AND ITS FUNCTIONS

IN AN AUTONOMOUS COLLEGE

I. Composition:

(a) The principal (Chairman).

(b) One person to be nominated by the Governing Body of the college for a period
of two years.

(c) One senior-most teacher of the college to be nominated in rotation by the

principal for two years. The Finance Committee will be an advisory body to the
Governing Body, and will meet at least twice a year to consider:
(a) budget estimates relating to the grant received/receivable from UGC, and
income from fees, etc. collected for the activities to undertake the scheme of autonomy;
and
(b) audited accounts for the above.

Place:
Date:
Signature:

Name:

Designation: (Principal)

27
 ANNEXURE VII

PROGRESS REPORT OF COLLEGE (AUTONOMOUS)

(To be furnished in duplicate by the principal of the college)

Progress Report for the Academic Year ____

1. Date when autonomy was first given by UGC:

2. Year in which last external evaluation was done

a. By managing society:

b. By university

3. Annual evaluation done by the college during the year under review

4. Number of courses modified, stopped or started during the year (Give names of courses):

5. If external evaluation done during the year, attach report:

6. Progress of expenditure:

28
ITEM UNUTILISED GRANT EXPENDITURE UNSPENT REMARKS
GRANT RECEIVED DURING THE BALANCE
AVAILABLE FROM UGC YEAR
FROM DURING
PREVIOUS THE YEAR
YEAR
Building Guest
faculty Orientation of
teachers
Redesigning of
courses
Workshops/seminars
Others
Office/teaching
Laboratory
equipment Furniture
Library Meeting of
governing & other
bodies

Place

Date:

Signature:

Name:

Designation:

(Principal)

29
 ANNEXURE VIII

UTILISATION CERTIFICATE

It is certified that the amount of Rs._______ (Rupees _____________________) out of the total grant of
Rs.______ (Rupees_____________________) sanctioned to______________________ by the University Grants
Commission vide its letter number ___________ dated _______ towards
______________ __________ under______________________________ scheme has been utilised
for the purpose for which it was sanctioned and in accordance with the terms and conditions as laid
down by the Commission.

If, as a result of check or audit objection, some irregularities are noticed at a later
stage, action will be taken to refund, adjust or regularize the objected amount.

Signature

Principal with seal

Signature

Statutory Auditor of the College with seal/

Charted Accountant with seal

and Registration No.

30
 Annexure - IX

REPORT OF THE UGC EXPERT COMMITTEE

TO EVALUATE THE PERFORMANCE AND ACADEMIC ATTAINMENTS FOR FRESH

AUTONOMOUS STATUS TO

AFFILIATED TO

DATE OF VISIT

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG

NEW DELHI-110002

31
 UNIVERSITY GRANTS COMMISSION
BAHADUR SHAH ZAFAR MARG
NEW DELHI 110 002
REPORT OF THE UGC COMMITTEE FOR THE CONFERMENT OF FRESH AUTONOMOUS
STATUS
Name of the College /Address / Date of the Visit Venue For the grant of Fresh /
Pin Code / Fax Extension Autonomous
Status

(Name of the affiliating University) to which

:
the college concerned is affiliated to

Names of the Expert Visiting Committee Members and UGC Officers present:

1 Name of the Principal :

2a) Year in which the College was established :

b) Date when the college was declared fit :

under section 2(f) and 12(B) of UGC Act
1956(attach a copy of UGC letter in this
regard)

3. College Applied for

a) Fresh Autonomous Status
b) Extension of Autonomy w.e.f. Year
c)
4. Category under which the college falls as
per XI th plan Guidelines

a) Men :

b) Women :

c) Co-Education :

d) UG/PG/Both/ Single faculty / Multi Faculty :

e) Self Financing (Number of years standing :
with proof 10 years of existence as per
norms of the XI th plan guidelines)

5. Type of College

32
a) Arts / Science/Commerce :

b) Engineering :

c) Education

d) Others(Law, Physical Education etc.)

6. Infrastructure facilities available with :

Appropriate covered area in Sq.Ft.

a) Class Rooms :
b) Laboratories ;
c) Library :
d) Hostels (Women) :
(Boys)

e) Others like: Administrative Block/ :

Principals Office / Staff Room/
Common Room / Canteen / Sports
Facilities (Indoor)/ Auditorium etc.
f)
g) Total (Buildings) covered area in Sq. :
ft.

h) Total land area owned by the college :

in its name

The other details are available at Annexure-

7. Academic Activities (wherever required, annexure be annexed for giving details)

The elicit specific information about faculty strength:

Regular Adhoc Contractual Guest Visiting No. of Vacant

Staff Staff Staff Faculty Faculty Post

Teaching staff

Sanctioned Strength Working Vacant positions

Prof. Reader Lecturer Total Prof. Reader Lecturer Total Prof. Reader Lecturer Total

33
Non-Teaching staff

Sanctioned Strength Working Vacant positions

S. Name of the Total no. of teaching staff Total no. Of Research Total no. of NAAC
No. College strength Publications/Projects Conferences/Seminars/
during the last 5 years symposium during the
last 5 years
Ph.D M.Phil Others Total Res. Projects Organised Attended
Pub.s

1. National National

Internation Internatio
al nal

2. Self
Financing
Courses

i. List of teaching Staff

ii. List of non-teaching staff

iii. List of Research Publications

iv. List of Research Projects

v. Conferences/Seminars/Symposium

8. Whether the committee is satisfied with the present mode of the teaching method adopted by
the college,

9. Academic achievements of the students during the last 5 years in detail such as various ranks
obtained by its students in the Universitys Exams.

34
 Students Students
Year/Batch S.No. Course Appeared Passed Distinction First Second Third % of Pass

The average pass percentage of the students is around

University Ranks:

Others

The other achievements of students are available at

The achievements of Teachers are available at

10. Whether the committee is satisfied with the type of courses being offered by the college,

COURSES BEING OFFERED :

Sl.No. Courses Duration Year of approval by Univ. Sanctioned Accredited by

/UGC /AICTE (Give Annual NBA
approval Ref. no & Date Intake

11. Whether all the Teachers are in favour of getting autonomous status to the college,

12. Any other information:

13. Examinations Reforms

35
 (a) Whether the committee is satisfied with the present mode of the examination being conducted
by the college? Any specific method of evaluation which the committee would like to suggest to
them may be indicated.

Present mode of examination

(b) Interaction with Students/Teaching staff/Non teaching staff, give specific comments in
detail for such interaction undertaken.

14. Administrative Activities (for review of Autonomous Status College only)

Whether the Governing Body, Academic Council, Board of Studies and Finance Committee meeting are
being conducted by the college periodically or not specific comments in detail with regard to resolutions
passed by the above bodies in the recent past may be given.

Details regarding various existing bodies in the college are enclosed as

15. Comments regarding the self financing courses being offered

16. Comments regarding the fee structure being in force

FEE STRUCTURE

The following fees are approved by Admission and Fee Regulatory Committee of for the year
.
Courses & Caution Tuition Special Development Total in
Classes deposit(refundable at Fees in Fees in Fees in Rs. Rs.
the end of the course) Rs. Rs.
in Rs.

The college is collecting fee prescribed by University and State Government.

17. NBA rating awarded, if not comments thereof:

36
18. Financial utilization of UGC funds : specific comments be given:-

(Give details of Autonomy Grant/General Development grant, if any received by the college for the last
five years separately.)

S.No. Scheme Amount Grant Amount

allocated sanctioned utilised
by UGC
1. Gen. Development
Assistance during X
Plan period
2. Gen. Development
Assistance during XI
Plan period
3. 14 merged schemes
during XI Plan period
4. College for Potential for
Excellence (CPE)
5. Jubilee Grant

6. Autonomous Grant,
year-wise:

(i)
(ii)
(iii)
(iv)
(v)
7. Any other scheme

X & XI Plan accounts of the college have already been settled. Copies of the UGC letters are enclosed at
Annexure.

The details of income and expenditure of funds received from different sources is enclosed at

37
Observations and Suggestions of the Committee

Observations

Background of the College:

Merits/Observations

Suggestions

Demerits/ Suggestions

Recommendations of the Committee:

Place:

Date:

Name & Signature of Expert Visiting Committee Members

38
 Annexure - X

REPORT OF THE UGC EXPERT COMMITTEE

TO EVALUATE THE PERFORMANCE AND ACADEMIC ATTAINMENTS FOR

EXTENSION OF AUTONOMOUS STATUS TO

AFFILIATED TO

DATE OF VISIT

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG

NEW DELHI-110002

39
 UNIVERSITY GRANTS COMMISSION
BAHADUR SHAH ZAFAR MARG
NEW DELHI 110 002

REPORT OF THE UGC EXPERT COMMITTEE FOR EXTENSION OF AUTONOMOUS STATUS

TO_________________________________________________________________________

DATE OF VISIT TO THE COLLEGE :

Review for the Grant /

Name and Address of the
Date of the Visit Venue Extension of
College with pin code & fax
Autonomous Status
Extension of Autonomous
Status

Name of the affiliating University to which the College

concerned is Affiliated to

Name of the Expert Visiting Committee Members and UGC Officer(s) Present.

40
PROFILE OF THE COLLEGE

1. Name of the Principal :

2. a. Year in Which the College :

was Started

b. Date When the College was declared fit :

under section 2(f) and 12 (B) of UGC Act
1956 ( attach a copy of UGC Letter in
this regard)

3. College Applied for

a. Fresh Autonomous status :

b. Extension of Autonomy w.e.f. the Year. :

4. Category under which the College falls as per XI :

Plan Guidelines

a. Men :

b. Women :

c. Co- Education :

d. UG/PG/Both/ Single Faculty/ :

Multi faculty (Please Mention)

e. Self Financing ( Number of years :

standing with proof 10 years of
Existence as per norms of the XI
Plan Guidelines)

5. Type of College

a. Arts / Science / Commerce :

b. Engineering :

c. Education :

d. Others ( Law, Physical Education :

Etc.,)

6. Infrastructure facilities available with

Appropriate covered area in Sq.Ft.

a. Class Rooms :

b. Laboratories :

c. Library :

d. Hostels (Women) :

(Boys) :

41
 e. Others like: Administrative Block/ :
Principals Office / Staff Room/ Common
Room / Canteen / Sports Facilities
(Indoor)/ Auditorium etc.

f. Total (Buildings) covered area in Sq. ft. :

g. Total land area owned by the college in :

its name

The other details are available at Annexure-

7. Academic Activities (wherever required, annexure be annexed for giving details)

The elicit specific information about faculty strength:

Regular Adhoc Staff Contractual Guest Visiting No. of Vacant

Staff Staff Faculty Faculty Post

Teaching staff

Sanctioned Strength Working Vacant positions

Prof. Reader Lecturer Total Prof. Reader Lecturer Total Prof. Reader Lecturer Total

Non-Teaching staff

Sanctioned Strength Working Vacant positions

S. Name of the Total no. of teaching staff Total no. Of Research Total no. of NAAC
No. College strength Publications/Projects Conferences/Seminars/
during the last 5 years symposium during the
last 5 years
Ph.D M.Phil Others Total Res. Projects Organised Attended
Pub.s

1. National National

Internation Internatio
al nal

2. Self
Financing
Courses

42
The details of Academic Activities:

(i) List of teaching staff with pay, qualification and designation (whether permanent / temporary / adhoc) is
attached as
(ii) List of non teaching staff with pay, qualification and designation is attached as
(iii) List of Research publications by the faculties is attached as
(iv) List of Research Projects undertaken by Faculties of the College during the last five years is attached
as
(v) List of Seminars / Conferences / workshops Organized By the College is attached as
(vi) List of Seminar/ Symposia attended by the faculties is attached as

8. Whether the Committee is satisfied with the present mode of the teaching method adopted by the
college, Yes / No . (Specific comments in detail may be given as to the shortcomings observed, if any)

9. Academic achievements of the students during the last five years in detail such
as various ranks obtained by its students in the University examinations.

Students Students
Year/Batch S.No. Course Appeared Passed Distinction First Second Third % of Pass

The average pass percentage of the students is around

University Ranks:

Others

The other achievements of students are available at

The achievements of Teachers are available at

10. Whether the committee was satisfied with the type of courses being offered by the college., Yes / No
(Specific comments in details with regard to any particular course given / withdrawn as the case may be) :

43
11. Whether all the Teachers are in favour of getting autonomous status to the college, Yes / No (Give
reasons in detail as to whether the Committee interacted with the teachers separately so as to
ascertain their views for and against, if any

12. Any other information which the committee feels will help UGC in taking decision to grant
autonomy or continuation of Autonomous status to this college.

BACKGROUND OF THE COLLEGE

MISSION

VISION

FACILITIES IN THE COLLEGE CAMPUS

PLACEMENT AND TRAINING

PHYSICAL EDUCATION

SPORTS FACILITIES:

1. Play Grounds Available

2. Fitness Equipments Available

AUDITORIUM -

INTERNET FACILITY-

EDICAL FACILITIES -

FEE STRUCTURE

44
13. Examination Reforms

(a) Whether the committee is satisfied with the present mode of the examination being conducted
by the college? Any specific method of evaluation which the committee would like to suggest to
them may be indicated.

14. Interaction with students/Non-teaching staff, give specific comments in detail for such
interaction undertaken.

15. Administrative Activities (for review of Autonomous Status College only)

Whether the Governing Body, Academic Council, Board of Studies and Finance Committee
meeting are being conducted by the college periodically or not. Specific comments in details
with regard to resolutions passed by the above bodies in the recent past may be given.

16. Comments regarding the self financing courses being offered

17. Comments regarding the fee structure being in force

18. NAAC rating awarded, if not comments thereof:

19. Financial Utilization of UGC funds: Specific comments be given (Give details of Autonomy Grant
/General Development grant, if any received by the college for the last five years separately)

S.No Name of the Scheme Grant Allocated Grant Released Grant Utilised
A) X Plan Development Assistance
(i)UG Development Assistance
(ii)PGDevelopment Assistance
(iii)Womens Hostel
Total
B) XI Plan Development Assistance
(i)UG Development Assistance
(ii)PGDevelopment Assistance
(iii)14 merged Scheme
(iv) Special Assistance for
requirements
Total
C) Grant Received during XII plan
D) Autonomous Grant
2007- 08
2008-09
2009- 10
2010- 11
2011-12
2012-13
2013-14
Total

45
X & XI Plan accounts of the college have already been settled. Copies of the UGC letters are enclosed at
Annexure.

The details of income and expenditure of funds received from different sources is enclosed at

Observations and Suggestions of the Committee

Observations

Background of the College:

Merits/Observations

Suggestions

Demerits/ Suggestions

Recommendations of the Committee:

Place:

Date:

Name & Signature of Expert Visiting Committee Members

46