B. Employee Accounts

GROWEL SOFTECH PVT LTD
PROJECT:SAP R/3 IMPLEMENTATION.

CLIENT:GRAUER & WEIL INDIA LTD.
FINANCE MODULE
USER TRAINING MANUAL
Employee Accounts
Festival Advance
S.No.
01-FI-AP-12
Step 1: Acceptance of Advance

Post Vendor Down Payments
TRANSACTION CODE
: F 48
ACCESS PATH
:SAP Easy Access

Accounting
Financial
Accounting
Accounts Payable
Document Entry
Down payment
Down Payment
We get Post Vendor Down Payment Header data screen;

Required Fields:
Document date
Account
Spl. G/L Ind.
Post date
Amount
Bank Charges
: To be entered
: To be entered (Vendor A/c Number)
: To be set at 3 (Festival Advance to Staff)
: Default
: Total amount inclusive Bank Charges to be entered
: To be entered
Rest all other fields viz, Doc Type, Period, Companycode,Currency/Rate are default
after they are entered for the first time.
We get the Screen Post Vendor Down Payment - Header Data incorporating the
above mentioned required fields as under;
FINANCE MODULE
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FINANCE MODULE
Press Enter
button
Now we get the screen Post Vendor Down payment Add Vendor Item .
In this screen fill three fields
i) Amount (exclusive of bank charges )
ii) Text
Press Enter
button
We will be presented with Post Vendor Down payment Correct Vendor Item
Screen.
The screen will appear as under.
FINANCE MODULE
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FINANCE MODULE
Press Enter
button
Press Save
button
The system will display a message as under
Take a note of the document number ; 1500223.

The document can be seen from Document
Display from the top left hand side
of the main screen post Vendor down payment - Header Data OR from
Transaction code FB- 03 .The Document overview screen will be displayed as
under showing the entries.
FINANCE MODULE
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FINANCE MODULE
Step 2: Repayment of Festival Advance

Post Incoming Payments
TRANSACTION CODE
: F 52
ACCESS PATH
:SAP Easy Access Accounting Financial

Accounting Accounts Payable Document Entry
Other Incoming payment
We get Post Incoming Payment Header data screen;

Required Fields:
Document date
Post date
Account
Amount
Account
: To be entered
: Default
: To be entered (Bank G/L A/c Number)
: Total amount inclusive Bank Charges to be entered
Rest all other fields viz, Doc Type (KZ), Period, Company code, Currency/Rate,
Account Type (K) are default after they are entered for the first time.
FINANCE MODULE
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FINANCE MODULE
Press Process Open Item Button

We get Post Incoming Payment Select Open Item Screen as under
Press Process Open Item Button
FINANCE MODULE
Page 5 of 10

FINANCE MODULE
We get Post Incoming Payment Process Open Item Screen
In the above-mentioned Screen select the relevant document number and double
click on its amount column. Lastly see that the Not Assigned portion is zero.
Press Save
Take note of the document Number: eg: 1500224
Note: Incase if the amount has to be refunded in Installments repeat the above process
no of times till the entire amount is cleared.
The document can be seen from Document Display from the top left hand side of
the main screen post Incoming payment - Header Data OR from Transaction
code FB- 03 .The Document overview screen will be displayed as under showing
the entries.
Loan to Staff
Step 1: Advanced Staff Loan to Employee
FINANCE MODULE
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FINANCE MODULE
Post Vendor Down Payments

TRANSACTION CODE
: F 48
ACCESS PATH
:SAP Easy Access Accounting Financial

Accounting Accounts Payable Document Entry
Down payment Down Payment
We get Post Vendor Down Payment Header data screen;

Required Fields:
Document date
Account
Spl. G/L Ind.
Post date
Amount
Bank Charges
: To be entered
: To be set at 4 (Loan to Staff)
: Default
: Total amount to be entered
: To be entered
Rest all other fields viz, Doc Type, Period, Companycode,Currency/Rate are default
after they are entered for the first time.
We get the Screen Post Vendor Down Payment - Header Data incorporating the
above mentioned required fields as under;
FINANCE MODULE
Page 7 of 10

FINANCE MODULE
Press Enter
button
Now we get the screen Post Vendor Down payment Add Vendor Item .
In this screen fill three fields
i) Amount
ii) Text
Press Enter
button
We will be presented with Post Vendor Down payment Correct Vendor Item
Screen.
The screen will appear as under.
Press Enter
button
Press Save
button
The system will display a message as under

FINANCE MODULE
Page 8 of 10

FINANCE MODULE
Take a note of the document number ; 1500225.

The document can be seen from Document
Display from the top left hand side
of the main screen post Vendor down payment - Header Data OR from
Transaction code FB- 03 .The Document overview screen will be displayed as
under showing the entries.
FINANCE MODULE
Page 9 of 10

FINANCE MODULE
FINANCE MODULE
Page 10 of 10

B. Employee Accounts

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B. Employee Accounts

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GROWEL SOFTECH PVT LTD

PROJECT:SAP R/3 IMPLEMENTATION.

Step 1: Acceptance of Advance

:SAP Easy Access

We get Post Vendor Down Payment Header data screen;

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

The system will display a message as under

Take a note of the document number ; 1500223.

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

Step 2: Repayment of Festival Advance

:SAP Easy Access Accounting Financial

We get Post Incoming Payment Header data screen;

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

Press Process Open Item Button

Press Process Open Item Button

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

Post Vendor Down Payments

:SAP Easy Access Accounting Financial

We get Post Vendor Down Payment Header data screen;

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

The system will display a message as under

GROWEL SOFTECH PVT LTD

Take a note of the document number ; 1500225.

USER TRAINING MANUAL

GROWEL SOFTECH PVT LTD

USER TRAINING MANUAL

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