Guidelines For The Establishment of A Consumer Cross-Border Adr Organization in The Eu, Iceland and Norway
Guidelines For The Establishment of A Consumer Cross-Border Adr Organization in The Eu, Iceland and Norway
Guidelines For The Establishment of A Consumer Cross-Border Adr Organization in The Eu, Iceland and Norway
Abstract
In May 2013 a directive on alternative dispute resolution (ADR) for
consumer disputes was adopted by the European Union (EU). The directive
declares a necessity for all EU Member States to secure the creation of a
residual ADR organization that deals with disputes for the resolution of
which no other specific ADR organization is competent in order to ensure
full sectoral and geographical coverage by and access to ADR organizations.
This research reveals that in order to fulfil the European Commission (EC)
requirements, at least 72 % of the EU Member States will have to create a
new ADR organization or reorganize their existing ones. However, the
directive does not specify what types of ADR organizations are desired or
which of them work best. Therefore in this article some guidelines for the
establishment of a consumer cross-border ADR organization will be
developed. The aim of the guidelines is to propose the framework of an ADR
organization that would successfully solve consumer disputes, including
cross-border disputes, and thus, increase the consumers' confidence in
turning for help in these organizations.
Keywords: Consumer protection, alternative dispute resolution
Introduction
The Europe 2020 Strategy calls for "citizens to be empowered to play
a full role in the single market", which "requires strengthening their ability
and confidence to buy goods and services cross-border". (European
Commission, 2010, 20; European Commission, 2011a, 2) Thus the European
Commission (hereafter the EC) considers that improving consumer
confidence in cross-border shopping by taking appropriate policy action
could provide a major boost to economic growth in Europe, because
empowered and confident consumers can drive forward the European
economy. (European Commission, 2012a, 2) Thereby empowerment requires
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Although since 1st July 2013 Croatia became the 28th Member State of the European Union,
in this article when referring to the European Union, only 27 Member States are considered
and studied.
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Data was collected in an empirical research from august 2011 until January 2012 using an
online questionnaire which was designed to retrieve information on ADR organization
performance regarding consumer cross-border complaint resolution as well as their
prospects of their future development. After qualitative analysis of ADRs across the EU, a
questionnaire was sent to 614 ADRs in the EU, Iceland and Norway. In total 89 ADR
organizations responded and 61 ADR schemes answered the questionnaire and shared their
views on their previous performance and future development possibilities regarding
consumer cross-border complaint resolution. When analyzing the results, the data statistical
analysis method and the analytical method were used.
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Data are used from following sources: DG Sanco, 2009; European Parliament, 2011;
European Commission, 2006; European Commission, 2007; European Consumer Centre
Denmark, 2009; Nordic Council of Ministers, 2002; Reilly, 2004; Rozdeicze, 2006
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and easily get help and that the dispute will be solved quickly and the
procedure is simple and understandable, that the settlement of a dispute is
free of charge or very cheap, the trader will take part in the procedure, and
execute decisions, so that the whole time and work invested successfully
pays off. (Kramer, 2008; European Commission, 2009) These principles are
highlighted in the EC Recommendations 98/257/EC and 2001/310/EC as
well as in new ADR directive (Council Directive 2013/11/EU), therefore
further development of guidelines will be based on the above mentioned
principles and considering principles of national consumer ADR
organization system classification and consumer ADR organization
classification.
Guidelines for establishing a consumer cross-border ADR organization
This research indicates that in order to be able to implement the ADR
directive and meet the EC requirements and provide the consumers with the
opportunity to solve any kind of cross-border disputes, at least 72 % of the
EU Member States will have to create new or reorganize their existing ADR
organizations.
Based on the analysis of the ADR organization working principles in
the centralized system as well as considering principles important to
consumers, the guidelines for the establishment of a consumer cross-border
ADR organization were developed that are summarized in the table below
(Table 1) that provide evaluation of preferable ADR organization working
principles advantages and disadvantages and is followed by detailed
description of each working principle.
Table 1. The guidelines for establishment of a consumer cross-border ADR organization
Stipulation
System type
Preferred working
principles
Centralized System
Organization type
Public or mixed
Funding type
Geographical
competence
If possible, national
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Stipulation
Sectoral
competence
Origin of the
complaint
Preferred working
principles
Advantages and disadvantages
Cross-sectoral, with
+ Wider competence of complaints in
widest sector coverage
consideration.
- General knowledge in different sectors can
range possible
affect the quality of making decisions.
At least partially cross+ Foreign consumers can turn to for help.
border
- Additional resources can be required to
improve case handlers competencies in
cross-border disputes solution, e.g., to
learn foreign languages.
Character of
trader
participation
Mandatory
Character of
decision
Binding in countries
where it is necessary
Participation fee
Limitations of
value of the
dispute
Celerity of
complaint
solution
Simplicity of the
procedure
No limitation or
limitation acceptable to
consumer welfare level
in all EU countries
Maximum short without + Motivates consumers to start the ADR
losing quality, however
procedure.
no longer than 3 months + Procedures cannot be extended until they
have lost meaning.
from receipt of the
- May threaten the quality of a dispute
complaint.
solution.
A simple and easily
+ Consumers understand the procedure and
explained procedure,
do not refuse to participate because of their
where all processes can
complexity.
+ Online communication ensures low price
be provided online.
and speed procedures.
- Simplicity and procedures implementation
for online use may reduce the quality of the
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Stipulation
Accessibility
Preferred working
principles
System Type
Overall the research indicates that the best ADR organization
competence coverage has a centralized system where a central ADR
organization with a national competence exists that is dealing with consumer
complaints in almost all matters, except for some specific sectors where
additional ADR organization are established. This system ensures that
consumers can turn for a help to ADR organizations almost in any type of
disputes and that competences of ADR organizations in different sectors do
not overlap. Additionally promotion as well as explanation of working
principles to consumers and traders of one central ADR organization is
easier than of countless small ADR organizations. (European Parliament,
2011)
Establishment of an ADR organisation, which has competence in
areas not covered by other ADR organizations in the country, is also required
in the new ADR directive, thus it can be seen as a contribution to the
establishment of a centralized system across the EU. However, not all
systems by the addition of one extended competence ADR organization will
contribute to the establishment of a centralized system and not for all
systems a central ADR organization is possible or necessary. For example, in
general an upgrade of the sectoral system with an extended competence
ADR organization will contribute to the establishment of a centralized
system, while for other systems full reorganization of their systems is
necessary to ensure a centralized system. In few countries the existing
system is established in a way that ensures a wide sectoral and regional
coverage in main consumer complaint areas. Where this is the situation
reorganization into a centralized system is not necessary. However, prior to
supplementing existing systems and / or reorganizing it, one has to carefully
assess its advantages and disadvantages and choose the most appropriate way
how to ensure maximum coverage of sectors and regions, at the same time
encouraging the performance of existing ADR organizations in the way it is
provided by centralized system.
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There are some of the ADR organizations that are financed by (and work under) trader
associations that exist in certain sectors. Trader associations are sponsored by traders who
are members of these associations. Traditionally ADR organizations that are working under
certain trader association can accept and deal with complaints only against the traders that
are members of these associations.
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Comments are given by representatives of the Swedish National Board for Consumer
Disputes in an empirical research made by the author of this article.
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Only 15% of all ADR organizations in the EU responded to the authors information request
regarding their experience in solving cross-border complaints.
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Overall, the developed guidelines for the establishment of a crossborder ADR organization incorporate and represent working principles that
have been acknowledged as best practice by different researches.
Conclusion
In order to achieve maximum performance of ADR organizations
when resolving consumer cross-border disputes, it would be desirable that all
ADR organizations are established or reorganized similarly incorporating the
above mentioned guidelines. However recent EC attempts to ensure that
ADR procedures would comply with consistent quality requirements that
apply throughout the EU by adapting the new ADR directive has failed.
Although the new ADR directive proposes some unified requirements,
overall ADR organizations can be established or reorganized however they
desire without providing similar working principles. Therefore it has become
the responsibility of national governments and ADR organizations to ensure
establishment of consistent quality ADR organizations based on similar
working principles.
However, when developing new or reorganizing existing ADR
organizations, one has to take into account the interests of the consumer in
order to enhance consumer participation in the ADR procedures and defend
their rights. At the same time for better results various organizational factors
have to be considered, that could ensure smooth functioning of the ADR
organizations, by taking into account the recommendations developed by the
EC without reducing the examination quality of the complaints. Successful
accomplishment of all the preconditions would help to establish high
performance consumer cross-border ADR organizations that could provide
fast, easy and cheap consumer cross-border dispute resolution which would
finally meet the EC promoted ideas. The above developed guidelines could
serve as an inspiration in this process.
References:
Atlas, N. F., Huber, S. K. Alternative dispute resolution: the litigator's
handbook. USA: American Bar Association, 2000.
Commission of the European Communities. Green Paper on Access of
Consumers to Justice and the Settlement of Consumer Disputes in the Single
Market. Brussels: Commission of the European Communities, 1993.
Commission Recommendation (98/257/EC) of 30 March 1998 on the
principles applicable to the bodies responsible for out-of-court settlement of
consumer disputes. Brussels: Eur-Lex OJ L 115/31, 1998.
Commission Recommendation (2001/310/ EC) of 4 April 2001 on the
principles for out-of-court bodies involved in the consensual resolution of
consumer disputes. Brussels: Eur-Lex OJ L 109/56, 2001.
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