Guidelines For The Establishment of A Consumer Cross-Border Adr Organization in The Eu, Iceland and Norway

Download as pdf or txt
Download as pdf or txt
You are on page 1of 15

European Scientific Journal September 2013 edition vol.9, No.

25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

GUIDELINES FOR THE ESTABLISHMENT OF A


CONSUMER CROSS-BORDER ADR ORGANIZATION IN
THE EU, ICELAND AND NORWAY

Laine Fogh Knudsen, MSM


University of Latvia, Latvia

Abstract
In May 2013 a directive on alternative dispute resolution (ADR) for
consumer disputes was adopted by the European Union (EU). The directive
declares a necessity for all EU Member States to secure the creation of a
residual ADR organization that deals with disputes for the resolution of
which no other specific ADR organization is competent in order to ensure
full sectoral and geographical coverage by and access to ADR organizations.
This research reveals that in order to fulfil the European Commission (EC)
requirements, at least 72 % of the EU Member States will have to create a
new ADR organization or reorganize their existing ones. However, the
directive does not specify what types of ADR organizations are desired or
which of them work best. Therefore in this article some guidelines for the
establishment of a consumer cross-border ADR organization will be
developed. The aim of the guidelines is to propose the framework of an ADR
organization that would successfully solve consumer disputes, including
cross-border disputes, and thus, increase the consumers' confidence in
turning for help in these organizations.
Keywords: Consumer protection, alternative dispute resolution
Introduction
The Europe 2020 Strategy calls for "citizens to be empowered to play
a full role in the single market", which "requires strengthening their ability
and confidence to buy goods and services cross-border". (European
Commission, 2010, 20; European Commission, 2011a, 2) Thus the European
Commission (hereafter the EC) considers that improving consumer
confidence in cross-border shopping by taking appropriate policy action
could provide a major boost to economic growth in Europe, because
empowered and confident consumers can drive forward the European
economy. (European Commission, 2012a, 2) Thereby empowerment requires

132

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

that consumers can confidently exercise their European Union 32 (hereafter


the EU) rights across Europe and that, when something goes wrong, they can
count both on the effective enforcement of those rights and on easy access to
efficient redress. (European Commission, 2011a, 2)
The EC has established different means to ensure a high level of
consumer protection all over the EU and it considers that one of the most
appropriate consumer cross-border redress methods is alternative dispute
resolution (hereafter ADR). (Commission of the European Communities,
1993) ADR organizations are known as out-of-court mechanisms that have
been developed to help the citizens to solve their disputes arising in
connection with violation of consumer rights, but where consumers
themselves have been unable to reach an agreement directly with the trader.
(Atlas & Huber, 2000, 2, 20) The advantages of ADR organizations to be
considered are that they offer more flexibility, are cheaper, quicker and more
informal than going to court and can better meet the needs of both consumers
and traders. (DG Sanco, 2013)
According to a DG Sanco study carried out in 2009, there are 750
consumer ADR organizations available in the EU. These organizations have
been developed according to each countrys national characteristics, thus
creating different working principles of ADR organizations in each EU
Member State. (DG Sanco, 2009; European Consumer Centre Denmark,
2009)
Several studies have shown that despite a large number of the
consumer ADR organizations, their limited competences do not allow the
consumers to seek help in case of all kinds of the consumer problems. (DG
Sanco, 2009; European Consumer Centre Denmark Denmark 2009)
Therefore the EC committed to propose measures that would enable all
consumer complaints to be submitted to one of the ADR organizations.
These measures were a part of the new ADR directive. (Council Directive
2013/11/EU) It stipulates, that the Member States have to ensure that all
disputes between a consumer and a trader arising from the sale of goods or
the provision of services can be submitted to the authority, that can ensure
objective, transparent, effective and fair alternative dispute resolution
procedures. In order to fulfil this obligation, a permanent ADR organization
should be established, that would be competent in the resolution of such
disputes that are not the within the competences of any other ADR
organization. The EC also notes, that a well functioning national system of
ADR organizations has to be created in order to be successful in the
32

Although since 1st July 2013 Croatia became the 28th Member State of the European Union,
in this article when referring to the European Union, only 27 Member States are considered
and studied.

133

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

resolution of the consumer cross-border complaints. (European Commission,


2011b, 6)
However, the directive does not specify what types of ADR
organizations are desired or which of them work best. The quality working
principles for the ADR organizations developed by the EC are quite
comprehensive, but mostly unrelated to the organizational aspects. To
facilitate the process of the ADR organizations establishment or
reorganization appropriate for the consumer cross-border dispute resolution
for the Member States, in this research some guidelines for the establishment
of a consumer cross-border ADR organization are developed. The aim of the
guidelines is to propose the framework of an ADR organization that would
successfully solve the consumer disputes, including the cross-border
disputes, and thus increase the consumers' confidence in turning for help to
this organization.
The article is created from empirical, quantitative and qualitative
research perspectives using primary33 and secondary data 34. Organizational
principles, when developing the framework of an ADR organization, are
chosen by using a national consumer ADR organization system classification
(Knudsen & Blia, 2013) and categories of classification of consumer ADR
organizations (Knudsen, 2011a; Knudsen, 2011b).
Framework of an ADR organization
Although it is generally considered that ADR organizations are
developed differently across the EU creating different working principles in
each EU Member State, the latest research has revealed that in the EU,
Norway and Iceland overall 7 different working patterns of ADR
organizations exist that countries have developed over time. (Knudsen &
Blia, 2013) These 7 working patterns also known as a national consumer
ADR organization system classification are the sectoral system (available in
Cyprus, France, Ireland, Luxembourg, Malta Slovakia and United Kingdom),
the regional system (available in Spain and Hungary), the sectoralregional
system (available in Austria, the Czech Republic, Germany, Poland and
33

Data was collected in an empirical research from august 2011 until January 2012 using an
online questionnaire which was designed to retrieve information on ADR organization
performance regarding consumer cross-border complaint resolution as well as their
prospects of their future development. After qualitative analysis of ADRs across the EU, a
questionnaire was sent to 614 ADRs in the EU, Iceland and Norway. In total 89 ADR
organizations responded and 61 ADR schemes answered the questionnaire and shared their
views on their previous performance and future development possibilities regarding
consumer cross-border complaint resolution. When analyzing the results, the data statistical
analysis method and the analytical method were used.
34
Data are used from following sources: DG Sanco, 2009; European Parliament, 2011;
European Commission, 2006; European Commission, 2007; European Consumer Centre
Denmark, 2009; Nordic Council of Ministers, 2002; Reilly, 2004; Rozdeicze, 2006

134

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Portugal), the centralized system (available in Denmark, Estonia, Finland,


Iceland, Latvia, Lithuania, Norway and Sweden), the mixed system (available
in Belgium and Slovenia), the umbrella system (available in Greece and
Norway) and the fragmented system (available in Italy). Research noted as
well that Bulgaria and Rumania did not fall under any of the elaborated
systems as they were the last ones to start development of ADR
organizations in their countries and it was yet difficult to determine their
development strategy when the research was carried out. These systems
mostly are based on sectoral and geographical competences. In countries
where centralized or fragmented systems exist, consumers have a possibility
to find at least one ADR organization which is competent in solving their
dispute. However in the remaining 72 % of Member States where sectoral,
regional, sectoral-regional, mixed or umbrella system exist, a lack of sectoral
or regional coverage causes consumers difficulties to find competent ADR
organization for any solution of their dispute.
The successful coverage of a centralized system was confirmed as
well by additional examination of the pattern of transferred consumer crossborder disputes to competent ADR organizations. In order to facilitate the
consumer access to these ADR organizations, the EC has established the EU, Iceland and Norway wide European Consumer Centre Network (hereafter
ECC-Net), what can help consumers with a cross-border complaint to find
the most appropriate ADR organization in another EU country. (European
Commission, 2012b) From almost 47 000 complaints received in the ECCNet in 2007-2011 only 5,6% were forwarded to competent ADR
organizations and from these amicable settlements were only reached in 25
% of the cases. (European Consumer Centre Network, 2012) Data revealed
as well that most consumer cross-border disputes are transferred (10% or
more from all transferred cross-border disputes) during the five years (20072011) in countries where a centralized ADR system exists and in some
countries where a sectoral-regional system is available, which could be
explained by the ADR organization existence in areas where consumers
complain most. (European Consumer Centre Network, 2012) Further
examination of the ADR procedures used in the centralized system according
to categories used in the consumer ADR organization classification revealed
that the most often used dispute solution procedure is a consumer complaint
board, where trader participation in the procedure is mandatory. Another
common characteristic of ADR organizations in the centralized system were
their type of organization and funding, that was mostly public or mixed.
However, besides the coverage issues, other studies have shown that
for consumers, who are exposed to cross-border disputes, there are a number
of other conditions that are significant to them. It is important for consumers
to know that they have access to the organizations where they can quickly

135

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

and easily get help and that the dispute will be solved quickly and the
procedure is simple and understandable, that the settlement of a dispute is
free of charge or very cheap, the trader will take part in the procedure, and
execute decisions, so that the whole time and work invested successfully
pays off. (Kramer, 2008; European Commission, 2009) These principles are
highlighted in the EC Recommendations 98/257/EC and 2001/310/EC as
well as in new ADR directive (Council Directive 2013/11/EU), therefore
further development of guidelines will be based on the above mentioned
principles and considering principles of national consumer ADR
organization system classification and consumer ADR organization
classification.
Guidelines for establishing a consumer cross-border ADR organization
This research indicates that in order to be able to implement the ADR
directive and meet the EC requirements and provide the consumers with the
opportunity to solve any kind of cross-border disputes, at least 72 % of the
EU Member States will have to create new or reorganize their existing ADR
organizations.
Based on the analysis of the ADR organization working principles in
the centralized system as well as considering principles important to
consumers, the guidelines for the establishment of a consumer cross-border
ADR organization were developed that are summarized in the table below
(Table 1) that provide evaluation of preferable ADR organization working
principles advantages and disadvantages and is followed by detailed
description of each working principle.
Table 1. The guidelines for establishment of a consumer cross-border ADR organization
Stipulation
System type

Preferred working
principles
Centralized System

Organization type

Public or mixed

Funding type

Geographical
competence

If possible, national

Advantages and disadvantages


+ Easier to promote recognition.
+ Easier to identify, locate and contact.
- In several countries it is difficult to
reorganize their present system to a
centralized system.
+ Longer and more stable existence and
operation.
+ Broader sectoral coverage.
+ Can handle disputes against more
traders.
+ Objectivity.
+ Funded by those traders who violet the
consumers rights.
- Unstable economic or political situation in
the country may affect the organization's
existence and quality of performance.
+ A smaller amount of ADR organizations
in country.

136

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Stipulation
Sectoral
competence

Origin of the
complaint

Preferred working
principles
Advantages and disadvantages
Cross-sectoral, with
+ Wider competence of complaints in
widest sector coverage
consideration.
- General knowledge in different sectors can
range possible
affect the quality of making decisions.
At least partially cross+ Foreign consumers can turn to for help.
border
- Additional resources can be required to
improve case handlers competencies in
cross-border disputes solution, e.g., to
learn foreign languages.

Character of
trader
participation

Mandatory

Character of
decision

Binding in countries
where it is necessary

Participation fee

No fee or minimal fee,


which would be
conformable to
consumer welfare level
in all EU countries

Limitations of
value of the
dispute
Celerity of
complaint
solution

Simplicity of the
procedure

+ Consumers can complain about all traders.


+ Complaint resolution can be initiated
without the agreement and the presence of
the trader.
- Cannot be applied to a mediation
procedure.
+ More traders implement made decisions.
+ More consumers are turning to ADR
organizations for help.
- Traders can continue to appeal the made
decisions in the higher courts.
Free of charge procedure:
+ Do not withhold consumers to turn after
help.
- ADR organizations resources used for
solution of small value complaints.
Procedure for a minimal fee:
+ Save ADR organization resources on
solution of small value complaints.
- Can withhold consumers to turn after help.
+ Save ADR organization resources on
solution of small value complaints.
- Can withhold consumers to turn after help.

No limitation or
limitation acceptable to
consumer welfare level
in all EU countries
Maximum short without + Motivates consumers to start the ADR
losing quality, however
procedure.
no longer than 3 months + Procedures cannot be extended until they
have lost meaning.
from receipt of the
- May threaten the quality of a dispute
complaint.
solution.
A simple and easily
+ Consumers understand the procedure and
explained procedure,
do not refuse to participate because of their
where all processes can
complexity.
+ Online communication ensures low price
be provided online.
and speed procedures.
- Simplicity and procedures implementation
for online use may reduce the quality of the

137

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Stipulation
Accessibility

Preferred working
principles

Advantages and disadvantages


procedure.
Information and
+ More submitted and solved cross-border
communication is
complaints.
available in English and - More resources for cross-border dispute
solution may reduce the quality of the
information is regularly
updated.
resolution of national disputes.
Source: Authors creation

System Type
Overall the research indicates that the best ADR organization
competence coverage has a centralized system where a central ADR
organization with a national competence exists that is dealing with consumer
complaints in almost all matters, except for some specific sectors where
additional ADR organization are established. This system ensures that
consumers can turn for a help to ADR organizations almost in any type of
disputes and that competences of ADR organizations in different sectors do
not overlap. Additionally promotion as well as explanation of working
principles to consumers and traders of one central ADR organization is
easier than of countless small ADR organizations. (European Parliament,
2011)
Establishment of an ADR organisation, which has competence in
areas not covered by other ADR organizations in the country, is also required
in the new ADR directive, thus it can be seen as a contribution to the
establishment of a centralized system across the EU. However, not all
systems by the addition of one extended competence ADR organization will
contribute to the establishment of a centralized system and not for all
systems a central ADR organization is possible or necessary. For example, in
general an upgrade of the sectoral system with an extended competence
ADR organization will contribute to the establishment of a centralized
system, while for other systems full reorganization of their systems is
necessary to ensure a centralized system. In few countries the existing
system is established in a way that ensures a wide sectoral and regional
coverage in main consumer complaint areas. Where this is the situation
reorganization into a centralized system is not necessary. However, prior to
supplementing existing systems and / or reorganizing it, one has to carefully
assess its advantages and disadvantages and choose the most appropriate way
how to ensure maximum coverage of sectors and regions, at the same time
encouraging the performance of existing ADR organizations in the way it is
provided by centralized system.

138

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Type of organization and financing


ADR organizations type of organization and funding are closely
related. Consumer organizations often lack the resources to build ADR
organizations with general competence, so they require support from the
government and / or traders. However, traders are more positive to finance
the development of ADR organizations with specific competence rather than
with a national cross-sectoral competence. (European Commission, 2007,
97) This is confirmed as well by this research, which indicate that most ADR
organizations in centralized system with cross-sectoral competences are
public or mixed organizations and with public or mixed funding.
Therefore, an ADR organization, which would have a national and
cross-sectoral competence, should be established as a public or mixed
organization with public or mixed funding, thereby ensuring long-term
existence, impartiality and resolution of disputes in as many sectors as
possible. Additionally, mixed financing, where traders are involved in
financing, should be ensured by dispute resolution fee required from traders
for case handling process instead of generally accepted practice - involving
traders' associations 35. When trader associations are used, often only a small
number of traders are members of these associations and thus participate in
and comply with the decisions made by ADR organizations. These traders
are as well helping to finance the ADR organization in a certain sector,
however consumers who need help from these ADR organizations may turn
to them only if a trader, who is involved in the dispute, is a member of this
association. Thus it creates a practice where traders who are complying with
consumer rights have to pay additional costs to help finance ADR
organizations and where traders who are not considering and violating
consumer rights do not have to pay such additional costs. Therefore to
increase a fair competition, this practice should be changed. For example, in
Denmark, in cases where a consumer has not been able to obtain an amicable
settlement with a trader and has turned for help in ADR organization, if ADR
organization has come to a decision that the trader has violated the rights of
the consumer, then the trader has to bear the costs of the dispute (for
example, the Danish Telecommunications Complaints Board has established
a flat rate of 3,500 Euro). This practice encourages traders to resolve disputes
with consumers before they reach ADR organizations. Thus, this practice can
help to ensure that ADR organizations are funded solely by those traders that
lead consumers to complain about them, instead of those that respect the
35

There are some of the ADR organizations that are financed by (and work under) trader
associations that exist in certain sectors. Trader associations are sponsored by traders who
are members of these associations. Traditionally ADR organizations that are working under
certain trader association can accept and deal with complaints only against the traders that
are members of these associations.

139

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

rights of consumers. Surely, this practice has to ensure that ADR


organizations are at all times objective.
Sectoral and geographical competence
This research has revealed that to ensure the best coverage, ADR
organizations should have a national and cross-sectoral competence covering
as many sectors as possible in countries with centralized ADR systems. This
research as well as the European Parliament study both have shown that for
the consumer it is easier to find help if the country has one central ADR
organization rather than countless small ones. (European Parliament, 2011)
Therefore in countries where ADR organization competences are really
limited, it is desirable to build one or a few central ADR organizations that
would be responsible for main complaint areas, such as in Sweden the
National Board for Consumer Disputes or in Latvia the Consumer Rights
Protection Centre, which are competent to deal with the majority of
consumer complaints. As noted by the Swedish National Board for
Consumer Disputes representatives, they are not particularly concerned
about the promotion of their institution as all the Swedish consumers are
aware of their organization 36.
It should be noted, that in the same European Parliament study, it was
proposed that for countries with several different ADR organizations that
have specific sectoral or regional competences, it would be desirable to
gather them under one umbrella organization as the promotion of it among
consumers and traders is considered to be easier than promotion of a myriad
of small ADR organizations. (European Parliament, 2011) That would
ensure as well that the consumers have to be only informed about and turn
for help to the umbrella organization, which afterwards would forward
complaints to the competent ADR organizations. However, the results of this
research indicate that the umbrella system is not functioning as well as a
centralized system and there are a number of important sectors, where
consumers have no possibility to obtain help regarding their disputes from
ADR organizations.
The creation of such central ADR organization with general
competence that can deal with cross-border consumer complaints will also
ensure the functioning of ECC-Net in accordance with its operational
guidelines as for case handlers of ECC-Net it will be easier and faster to
identify and forward almost all the complaints to competent ADR
organization.

36

Comments are given by representatives of the Swedish National Board for Consumer
Disputes in an empirical research made by the author of this article.

140

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Character of trader participation and character of decision


Several studies (Lehofer-Kessler, 2005; European Consumer Centre
Denmark, 2009) suggest that one of the major challenges that withhold ADR
organizations from successful performance is traders unwillingness to
participate in ADR procedures or implement ADR organization's decisions.
Studies are indicating that one of the key ingredients to successful
performance of ADR organizations is to ensure traders participation in ADR
procedures and implementation of the decisions. It is one of the most
important things that can contribute to consumers' willingness to participate
in ADR procedures as well. ADR organizations, that make decisions which
traders do not implement, are of no use to consumers neither they encourage
consumers to trust them. (Lehofer-Kessler, 2005)
However, not in all countries binding decisions have to be made, for
example, in the Scandinavian countries ADR organizations often make
recommendatory decisions, yet as indicated by several studies traders
traditionally implement these decisions. (Reilly, 2004; European Consumer
Centre Denmark, 2009) As recommendatory decisions are not implemented
in all countries, which is determined by different cultural and economic
circumstances, in order to ensure that traders comply with the rights of
consumers, in some countries ADR organization decisions have to be made
binding.
Therefore, when establishing new or restructuring existing ADR
organizations, it should be ensured that traders participation in the
procedures is mandatory (except in the mediation process, where it
contradicts the nature of the process) and in countries where implementation
of recommendatory decisions is low, it should be ensured that ADR
organizations can make binding decisions with possibility to appeal them in
the relevant administrative court. This could be achieved through
establishing an appropriate legislation and statutes of ADR organizations.
However, as it is not always possible to make traders participation in
procedures mandatory or for ADR organizations to make binding decisions,
the alternative is to create incentive measures to ensure similar results. For
example, Member States could consider the introduction of trader blacklists
or trust marks, thus identifying to consumers the most reliable traders and
motivate traders to participate in ADR procedures, implement their decisions
as well as to respect the rights of consumers.
Gradually, ensuring traders participation in ADR procedures and
providing ADR organizations with a possibility to make binding decisions in
those countries where it is necessary across the EU, it would increase not
only consumer confidence in ADR organizations and encourage them to use
these procedures, but to purchases goods and services in other EU Member
States as well.

141

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Cost and time consumption


Dispute settlement costs and time consumption for consumers are
important. Since ADR organizations advantages compared to the court, are
considered to be low costs and speed, then in order to ensure that ADR
organizations should provide free of charge services or offer them at a very
low cost, it does not become an obstacle to the consumer's desire for justice.
Although the results of empirical research indicated that the majority
of ADR organizations across the EU offer free of charge services, there is a
number of ADR organizations that charge up to 303 Euros (required fee
sometimes can depend on the value of consumer complaint), hence already
exceeding the amount which the consumers would be willing to pay.
However, the introduction of payment also can have its advantages, because
it can serve as a regulatory mechanism for filtering out small value
complaints and saving resources for dealing with more valuable complaints.
If this is the reason for the introduction of a fee, it can also be achieved by
introducing a minimum and maximum value limitation of the complaint,
which was done already by 10% of respondents in the empirical research.
Such a filtering mechanism can be valuable because practice show that there
are consumers who are starting a cross-border dispute resolution process for
5 Euros worthy corkscrew. Still, in this case the difficulties could cause
determination of an appropriate minimum and maximum limitation which
would meet all EU Member States consumer's standard of living. Therefore,
in order to clarify that, before the introduction of such service fees and
limitations to complaints value, additional study should be carried out across
the EU.
If a fee is required to ensure functioning of ADR organization
financially, then a fee could be required from traders as it is done by Danish
ADR organizations. As mentioned, in situations where a consumer has
complained regarding a trader in ADR organization and it is recognized that
the trader has violated consumer rights, the trader has to compensate not only
the consumer, but also the costs of the procedure. However, if a consumer
complaint has proved to be unfounded, the trader does not have to pay
anything. In such way, traders are motivated to try to resolve disputes with
consumers before they reach ADR organizations and ADR organizations are
able to save resources and focus on serious disputes.
Regarding the celerity of the dispute resolution process, the results of
the empirical research indicate that the resolution of a dispute takes more
than one month in 68% of the ADR organizations and in 42% it takes three
months or longer. As stated in the new ADR directive, in future, ADR
organizations are required to resolve disputes within three months, indicating
that this is the maximum time that can be considered acceptable. However,
despite stated deadlines ADR organizations should try to resolve disputes as

142

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

fast as possible without compromising the quality (objectiveness,


thoroughness etc.). Of course, to be able to do so, a sufficient number of
employees is required proportionally to the number of incoming complaints,
as well as the successful procedures, that are determined by the
organizations funding, type and other organizational aspects.
Organizations availability and simplicity
The results of an EC study indicate that access to ADR organizations
and easy understandable procedures correlate with the number of consumers
who use ADR organizations services. If a consumer cannot find a competent
ADR organization where to turn for help fast enough, he gives up and never
gets the issue solved, leaving the consumer unsatisfied. If this has occurred
during a cross-border dispute, there is a high possibility that in the future the
consumer will be discouraged to purchase goods and services abroad and
will purchase them further only in his own country, even if he will have to
pay more. (European Commission, 2009) Therefore the accessibility of ADR
organizations is important.
One of the ways to promote the accessibility of ADR organizations is
already mentioned the creation of a centralized ADR system in the country.
Another way to increase the accessibility of ADR organizations in crossborder consumer disputes is to provide information regarding ADR
organizations in other countries (their skills, contact details, particularly
websites and e-mail address etc.) and publish it in popular consumer web
sites. As revealed in other study (Knudsen, 2011b), then in the ADR
organization online database provided by the EC only 8.3% of ADR
organizations provided their contact information and information regarding
their procedures in English. Additionally, the empirical research indicated
that only 15% of ADR organizations responded to cross-border consumer
request for information and the majority of organizations responded only
after receiving reminder. 37 So it is important that ADR organizations provide
the necessary information in English and keep it up to date as well as are
able to respond quickly to questions received from cross-border consumers
in English.
For consumers, it is also important that the procedure is simple and
clear and does not require additional costs for hiring a professional
representative or a text translation. (Kramer, 2008, 12) Therefore, when
developing consumer cross-border dispute resolution procedure, it is
necessary to determine that all the necessary elements of ADR procedure can
be made online, thus working on online dispute resolution principles.

37

Only 15% of all ADR organizations in the EU responded to the authors information request
regarding their experience in solving cross-border complaints.

143

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Overall, the developed guidelines for the establishment of a crossborder ADR organization incorporate and represent working principles that
have been acknowledged as best practice by different researches.
Conclusion
In order to achieve maximum performance of ADR organizations
when resolving consumer cross-border disputes, it would be desirable that all
ADR organizations are established or reorganized similarly incorporating the
above mentioned guidelines. However recent EC attempts to ensure that
ADR procedures would comply with consistent quality requirements that
apply throughout the EU by adapting the new ADR directive has failed.
Although the new ADR directive proposes some unified requirements,
overall ADR organizations can be established or reorganized however they
desire without providing similar working principles. Therefore it has become
the responsibility of national governments and ADR organizations to ensure
establishment of consistent quality ADR organizations based on similar
working principles.
However, when developing new or reorganizing existing ADR
organizations, one has to take into account the interests of the consumer in
order to enhance consumer participation in the ADR procedures and defend
their rights. At the same time for better results various organizational factors
have to be considered, that could ensure smooth functioning of the ADR
organizations, by taking into account the recommendations developed by the
EC without reducing the examination quality of the complaints. Successful
accomplishment of all the preconditions would help to establish high
performance consumer cross-border ADR organizations that could provide
fast, easy and cheap consumer cross-border dispute resolution which would
finally meet the EC promoted ideas. The above developed guidelines could
serve as an inspiration in this process.
References:
Atlas, N. F., Huber, S. K. Alternative dispute resolution: the litigator's
handbook. USA: American Bar Association, 2000.
Commission of the European Communities. Green Paper on Access of
Consumers to Justice and the Settlement of Consumer Disputes in the Single
Market. Brussels: Commission of the European Communities, 1993.
Commission Recommendation (98/257/EC) of 30 March 1998 on the
principles applicable to the bodies responsible for out-of-court settlement of
consumer disputes. Brussels: Eur-Lex OJ L 115/31, 1998.
Commission Recommendation (2001/310/ EC) of 4 April 2001 on the
principles for out-of-court bodies involved in the consensual resolution of
consumer disputes. Brussels: Eur-Lex OJ L 109/56, 2001.

144

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Council Directive (2013/11/EU) of 21 May 2013 on alternative dispute


resolution for consumer disputes and amending Regulation No 2006/2004
and Directive 2009/22/EC. Brussels: Eur-Lex OJ L 165/63, 2013.
DG Sanco. Study on the use of Alternative Dispute Resolution in the
European Union. Brussels: CPEC - Civic Consulting, 2009.
DG Sanco. Information on Alternative Dispute Resolution. Reference:
01.05.2013. Retrieved from European Commission, Health and Consumers:
http://ec.europa.eu/consumers/redress_cons/adr_en.htm
European Commission. Background Document - Workshop on Alternative
Dispute Resolution for the Consumers in the European Union. Brussels:
European Commission, 2006.
European Commission. An analysis and evaluation of alternative means of
consumer redress other than redress through ordinary judical proceedings.
Belgium: Center for European Economic Law, Katholieke Universiteit
Leuven, 2007.
European Commission. Consumer redress in the European Union: Consumer
experiences, receptions and choices. Brussels: Eurobarometer, TNS Qual+,
2009.
European Commission. Europe 2020 - A strategy for smart, sustainable and
inclusive growth. Brussels: European Commission, 2010.
European Commission. Consumer Programme 2014 - 2020. Brussels:
European Commission, 2011a.
European Commission. Proposal for a Directive of the European Parliament
and of the Council on alternative dispute resolution for consumer dispute.
Brussels: European Commission, 2011b.
European Commission. A European Consumer Agenda - Boosting
confidence and growth. Brussels: European Commission, 2012a.
European Commission. The European Consumer Centres Network 2011
Annual Report. Luxembourg: Publications Office of the European Union,
2012b.
European Consumer Centre Denmark. Cross-border Dispute Resolution
Mechanisms in Europe - Practical Reflections on the Need and Availability.
Denmark: European Consumer Centre Network, 2009.
European Consumer Centre Network. Unpublished statistical data from
ECC-Net complaint registration system IT-Tool from period 2007 - 2011.
Riga: ECC Latvia archive, 2012.
European Parliament. Cross-Border Alternative Dispute Resolution in the
European Union. Brussels: European Parliament, 2011.
Knudsen L. F. A Classification of Consumer ADR Schemes - A Way
towards a Better Understanding of the Concept of ADR Schemes. European
Integration and Baltic Sea Region: Diversity and Perspectives. Riga:
University of Latvia, p. 267 283, 2011a.

145

European Scientific Journal September 2013 edition vol.9, No.25 ISSN: 1857 7881 (Print) e - ISSN 1857- 7431

Knudsen L. F. Diversity of ADR Schemes: Does it mean diversity of ADR


Effectiveness? Current Issues in Economic and Management Sciences. Riga:
University of Latvia, p. 350 358, 2011b.
Knudsen L. F., Blia S. Development of Consumer Cross-border
Alternative Dispute Resolution: ADR perspective. Trends in Economics and
Management for the 21st Century. Czech Republic: Brno University of
Technology, 2012.
Knudsen L. F., Blia S. Alterntive Dispute Resolution Systems across the
European Union, Iceland and Norway. UK: Procedia Social and
Behavioural Sciences, ScienceDirect Elsevier Ltd., 2013.
Kramer, X. E. The European Small Claims Procedure: Striking the Balance
between Simplicity and Fairness in European Litigation. Germany:
Zeitschrift fr europisches Privatrecht, No. 2, p. 355-373, 2008.
Lehofer-Kessler OEG. (2005). ADR- A Magic Formula? Austria: Austrian
Federal Ministry of Social Security, Generations and Consumer Protection,
2005.
Nordic Council of Ministers. A Study on Alternative Dispute Resolution and
Cross-border Complaints in Europe. Denmark: Nordic Council of Ministers,
2002.
Reilly, S. ADR: The need to develop ADR in Ireland. Ireland: European
Consumer Centre Ireland, 2004.
Rozdeicze, L., de la Campa, A. A. Alternative Dispute Resolution Manual:
Implementing Commercial Mediation. USA: Small and Medium Enterprise
Department, The World Bank Group, 2006.

146

You might also like