Imagine

Education
Student Assessment
Cover Sheet
Course Code BSB50215
Course Name:
Diploma of Business
Unit Code
BSBPMG522/ BSBADM502
Unit Name:
Undertake Project Work
and Manage Meetings
Due Date

Assessment Name Business Portfolio

Part A: Short answer questions
Part B: Case study
Part C: Project

Student No. ________________

Student Name

Student Phone
________________
_____________________________

_____________________________

Student Email

Student Declaration
I declare that this assessment is my own work and where my work is supported by
documents from my workplace placement/employer permission has been granted.

Note: Filling out this coversheet as part of an electronic submission and approving the
above information will operate in the same way as physically signing this cover sheet.

Student name or signature: ___________________________________________

Office Use Only
Date/s Received:

___/___/___

___/___/___

___/___/___

Date/s Assessed:

___/___/___

___/___/___

___/___/___

Result of Assessment:
Entered on Training Plan

___________

___________

Moderation

___________
Signature

Imagine Education
Assessment Questions
Part A

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Course Code and Name:

BSB50215 DIPLOMA OF BUSINESS
Unit Code: BSBPMG522 AND BSBADM502
Unit Title:
UNDERTAKE PROJECT WORK AND MANAGE MEETINGS
For this assessment you are required to answer all of the questions. You are
permitted to research the answers by reading your text book, theory notes and
accessing the internet. If more room is needed label each task with the question
number and use headings or dot points to make your work clear for your trainer and
assessor.
Please follow the Referencing Guide contained on your Course handbook.
Question 1 Questions:
Research the following TERMS and PHRASES these are linked with your assessment. Attach your
definition or explanation to each point. Please remember to Reference.
In your own words explain the following:
a) Project Scope
b) Project Stakeholder
c) Project Deliverables
d) Project Outcomes
e) Project Exclusions
f)

Project Constraints

g) Project Parameters
h) Project Resources
i)

Project Risk management

j)

Chairperson

k) Agenda
l)

Meeting Papers

m) Minutes of the meeting

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QUESTION 2
Explain how the following Acts are relevant to organising and managing a meeting in the workplace.

Anti-discrimination Act 1977

Privacy Act 1988

QUESTION 3
Explain the following two Acts

Work Health and Safety Act 2011 relating to health and safety in the workplace.

Competition and Consumer Act 2010 relating to contracts might be relevant to managing a project in the
workplace.

Imagine Education
Assessment Case Study

Part B

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Course Code and Name:

BSB50215 DIPLOMA OF BUSINESS
Unit Code: BSBPMG522 AND BSBADM502
Unit Title:
UNDERTAKE PROJECT WORK AND MANAGE MEETINGS
You have decided to organise a barbeque at a nearby park that has both gas and wood-fired barbeques. There is
usually a supply of dry wood there. There are several fixed tables with seats, in the open. There is a small covered
gazebo in the park. You will need to set the date, decide on the number of guests, menu and catering
arrangements (BYO or other). You have enlisted several of your friends to assist in the planning and organising of
your barbeque.

1. Design an action plan (to do list) with regards to the above Case Study remember to clearly document
each step of the action plan to include date, times and include who will be completing the task, when the
task has to be completed by. Present the action plan in a table format with actions, responsibilities,
dates/times and resources.

Actions

Responsibilities

Date

Time

Resources

2. As part of any project, you have to make allowances for any events that may threaten the project.
Contingency plans should identify core issues of threat, the impact and cost involved and a solution to
achieve a similar outcome to the initial project. You have to decide on two issues that can affect your
project
For example: on the day of the barbeque it is raining.

Issue

Impact

Cost

Contingency/Solution

Imagine Education
Assessment Project

Part C

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Course Code and Name:

BSB50215 DIPLOMA OF BUSINESS
Unit Code: BSBPMG522 AND BSBADM502
Unit Title:
UNDERTAKE PROJECT WORK AND MANAGE MEETINGS

MKA Education has decided to venture into the restaurant industry. As an international education provider the
restaurant is targeted at international students from all countries. You are the Hospitality Faculty Co-ordinator and
have been given the role of Project Manager for this task. Once complete the restaurant will be staffed by the
hospitality students and provide an avenue for them to complete the practical components of their course. Your
task is to design a restaurant for this purpose. They have found a suitable location in Southport on Scarborough
Street at ground level. The space is 20m x 20m in size and is empty. You will need to fit out this space including:

Kitchen area with industrial fridge, freezer, oven and stove

Bar area with coffee machine and drinks fridge
Dishwasher area with industrial dishwashing machine
Front counter with storage and cash register
Tables and chairs
Plates, cups, cutlery, glassware and table linen

The Project Plan

Instructions:

The first page of The Project Plan must be a title page including the title of your project, your name and
student number.
The second page of The Project Plan must be a contents page outlining each section (as per the below
inclusions) and the respective page numbers.
Use the below section headings as headings in The Project Plan.
Begin each section on a new page.
Include a header on each page with your name and student number.
Ensure that each page is numbered.

1. Project scope
i.
Project parameters
An overall description of the project, the purpose of the project and how it relates to the
organisations objectives.

ii.

Expected outcomes of the project in terms of deliverables what the project will achieve.
(include at least 3 deliverables)
Stakeholders
Identify all internal and external stakeholders who will play a part in implementing the
project including project team members, administration staff, management, customers,
external contractors and suppliers, Government (local and state), the community and the
environment.

2. Roles and responsibilities

i.
The role of the project manager in terms of:
Planning and researching, legislative requirements, consulting with stakeholders,
developing the project plan, implementing and administering the project, and finalising and
reviewing the projects success.
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ii.

The project team member roles

Allocating tasks to each team member.

3. Project resources and availability

i.
An overview of the key resource requirements including physical, human and technical.
ii.
Whether the resources are available, need to be purchased, hired, leased or allocated from
another department of the organisation.
4. Timeframe for completion
i.
A commencement and completion date for the project.
5. Project SMARTT goals
i.
Develop three (3) SMARTT goals to enable the success of your project.

6. Project management tools

i.

Action plan in table format listing the major tasks (work breakdown structure) in order, the name of
the person responsible for completing the task, an estimate of the number of days the task will be
completed and the resources required to complete the task.
Action

Responsibility

Timeline

Resources

Bring In A Designer

Andrea

2 Weeks

Internet

Plans In To Council

Andrea

6 Weeks

Application Documents/ Plans

ii.

Activity

Gantt chart identifying the major tasks including those tasks that cannot be commenced until a
previous task has been completed and those tasks that can be done simultaneously. Also include
the milestones of the project that highlight major events for reporting progress.
Timeline
Wk 1

Wk 2

Wk 3

Wk 4

Bring In A
Designer
Plans In To
Council

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Wk 5

Wk 6

Wk 7

Wk 8

Wk 9

Wk 10

7. Risk management plan (risk assessment matrix in table format)

i.
Outline one (1) hazard and risk to the:
Safety and,
The success of the project
Including:

The hazard
The risk/s associated with the hazard (the consequences)
The risk/s assessment (the likelihood and severity of the consequences)
The risk control measure/s to be implemented

Project name and description

Risk Identification

Risk/likelihood
Critical

High

Med
x

Severity of impact
Low

Critical
x

Restaurant does not

open on time

High

Med

Low

Contingency action
Monitor the action plan
and follow up with
meeting and
communication with all
members of the Team

8. Project resources and budget

i.
A breakdown of the resources required for the project including:
Equipment, materials, consumables, employee hours for the project, external
services/contractors etc. (Note that actual quotations are not required; you may make a
realistic estimate.)

The Project Team Meeting

Instructions:

To ensure the success of the project you will need to hold project team meetings at various stages
throughout the project. As the Project Manager your role would include being the chairperson of these
meetings. In order for the meetings to be effective they will need to be organised and managed. Part of
this process involves creating specific documentation. Your task is to create the documentation for a
hypothetical meeting that could be held at any stage of the project, including planning, administering,

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monitoring and reviewing, or finalising the project. Templates for the agenda and minutes of the
meeting are available on the student drive.
1. Notice of meeting EMAIL Date on Email must be date of submission
2. Agenda What Will Be Talked About (TEMPLATE AGENDA BELOW)

AGENDA OF MEETING
TOPIC:

DATE:
VENUE:

CHAIRPERSON:

MINUTE TAKER:

MEETING START:

MEETING FINISH

ATTENDANCE:

APOLOGIES:

By
MKA

Agenda Item

Timing

lay out of the new restaurant (this is an example only)

10 MINS

3. Meeting paper/s Information you need to bring to the Meeting when you are discussing your point. Please
include the following information
Financial reports-for example budget figures (what you believe the whole project will cost)
Chairpersons report-for example budget allocations for furniture etc
Research report-for example brochures on products and designs
Draft documents-for example pricings and breakdowns of fitting

4. Minutes of the meeting (final draft typed) Record Of What Was Discussed
MINUTES OF MEETING

TOPIC:
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DATE:

VENUE:
CHAIRPERSON:

MINUTE TAKER:

MEETING OPENED:

MEETING CLOSED:

ATTENDANCE:
APOLOGIES:
INITIALS OF
PERSON
RAISED BY

NOTES OF DISCUSSION

ACTION

The Project Report

Instructions:
Type a report answering each of the following areas in a minimum of one paragraph of 3-4 sentences for each.
Your report must relate to The Project Plan you created.
1. Consulting and finalising project plan
Why it is important for a manager to consult team members and at what stages in the
development of the project plan you would consult with team members for their input and
with the CEO to gain the necessary approvals.
2. Clarifying project team responsibilities
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What you need to do to ensure that project team members are clear about their responsibilities and
the project requirements and the importance of doing this.

3. Supporting the project team

What you need to do to provide support for project team members to ensure that project outcomes
and time lines are met.

4. Project record keeping systems

The type of systems you would establish and use to maintain required record keeping systems
throughout the project including correspondence, quotations, purchases, time logs and samples.
5. Managing project finances and resources
The type of financial records will you analyse, how you would analyse them and how often you
would analyse them.
How you will keep track of human resource usage to ensure the project is kept within budget.
6. Reporting on project deliverables
Who you will report to, how often you will report to them on the progress on achieving project
deliverables and what information you will tell them when you do report to them.
7. Managing the project meeting
How you would ensure the style and structure of the meeting were appropriate to its purpose.
How would you ensure your meeting meets all of the legal and ethical requirements in accordance
with the organisation
How you would conduct the meeting to ensure it was focused, time efficient and achieved its
outcomes.
What timelines you would despatch meeting papers to meeting participants.
How you would ensure that each member of the meeting participated in discussion, problemsolving and resolving issues.
How you would brief the minute taker on the method for recording the minutes of the meeting.
When you typed up the minutes of the meeting and where you would store them.
Why it is important to check the transcribed meeting notes to ensure they reflect a true and
accurate record of the meeting and are formatted in accordance with organisational procedures
and meeting conventions.
8. Project finalisation
How you will finalise the financial records of the project including checking them for accuracy and
filing them.
How you would assign staff involved in the project to new roles or reassign them to previous roles.
9. Project review - The project is now complete,
Now list three (3) things that were difficult,
Three (3) things that were easy, and
Three (3) things you would do differently next time.
Design a questionnaire for your Project Team to gain their feedback (minimum 5 questions)

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