 PLEASE be quiet at night.

If you want to stay up late, please

respect those who are trying to sleep. Remember that noise
carries across a campsite at night. A quiet curfew will be
enforced in the camping area from 12.30am onwards

 Parents, with the exception of organised children's activities, are

responsible for their children at all times.

 Youth Leaders are responsible for the youth they bring to

Summer Madness

 No rollerblading, skateboarding or cycling without lights after

dark
16
No crossing into any area that has been marked out of bounds by red
and white tape (This will constitute trespassing, punishable by law).

Summer Madness wishes to make it clear that it does not favour

sectarian propaganda or proselytizing within the Christian fellowship.
This means that any group or individual which uses the SM Festival
and its facilities for such purposes does so against the spirit of the
event.

Essential Guide
The organizers reserve the right to cancel anyone’s or group’s booking
and escort them off the premises if these ground rules are not
observed.

for Group
Leaders 2010
 As a Group Leader you are responsible for the young people in your Festival Ground Rules
2
care while they are at Summer Madness. Without your commitment to
young people the Festival would have no significant context or capacity
for follow up and development. Contained within this guide is a variety SUMMER MADNESS SAFE CAMP CODE
of essential information which we hope will make your job a lot easier
and help you understand how best to make use of the experience with Summer Madness has defined a small number of rules and guidelines
your young people. to make your stay enjoyable and safe. You may want to get acquainted
with them now.

 Please show care & consideration for everyone on site & visiting
Contents the festival
Arrival on Site 3-4  No Smoking anywhere within the festival grounds
• Sub-camps
• Sub-camp Leaders  No alcohol or drugs on site (except prescribed drugs)
• Facilities on Site
 No one who is intoxicated will be permitted onto the site
Food at Summer Madness 5-6
• Cook Tents  Wristbands must be worn at all times
• Onsite Catering
 No mixed-sex tent sharing (unless married)
Security on site 7,10
• Security Team  Tents must be at least two metres apart
• Wristbands
• Lost Wristbands  No cooking inside tents and all cook tents must comply
with our suggestions in this document.
A look at the Summer Madness Site 8-9
 No campfires
Kit Guide 10
 No Pets
Responsibilities of Group Leader: 11
• To Their Group  No vehicles on camp site
• To Sub-camp Leaders
• Summer Madness  Valuables left in tents or cars are left at the owners risk
Child Protection at the Festival 12-13  Litter must not be left around the site but placed in the bins
provided
Who’s Who @ Summer Madness 13-14

Festival Ground Rules 15-16

 Arrival on Site
Event Crew Volunteers (over 16’s) responsible for hosting
the venues, 15
and facilitating the entire festival • Entrance to 14 Festival for vehicles is
programme. From organising the youth-work in made through the Harberton Park Entrance
the kids venue’s to providing security at the late to the RUAS grounds. There is no
night events. entrance through Gate A at the front of the Kings Hall except for
caravans.
Site Team Volunteers (Over 16’s) responsible for the
maintenance of facilities on site such as toilets, • Pedestrian access is also made through the Harberton Park
bins, cook tents. They are responsible for Entrance to the RUAS grounds. There is NO pedestrian entrance
ensuring that all the venues on-site are fit for or exit through Gate A at the front of the Kings Hall.
use and all technical equipment is functioning
correctly • Festival grounds will be open Thursday Evening from
7.30pm-10pm for the erecting of tents– (No overnight camping
Security Trained and vetted volunteers (Over 21’s) allowed)
responsible (in conjunction with local police and
onsite security) for making sure that the site is • Once you have arrived at the Festival, Group Leaders must
kept a safe and secure place for all campers make their way to Registration. Please ensure you have the correct
and visitors number of wristbands for your group, as no one will be allowed on
site without one.
Speakers & Volunteer team responsible for selecting
Seminars speakers, seminar topics and locations for • Once you have completed registration and picked up your
venues from Main stage to seminars 1, 2, and 3. Summer Madness brochures make sure your group has their
armbands on, then make your way to your sub-camp
Admin Volunteer team responsible for seeing you
safely through registration. • Disabled access to the site is permitted through Gate A at the
front of the Kings Hall. A valid disabled persons blue badge will be
Hospitality Responsible for looking after visitors and guests required for access to be allowed. If possible, disabled persons
to the festival who are coming to Summer Madness should notify the SM office in
advance and their names can be passed to security at Gate A.

As you can see Summer Madness relies on volunteers for the vast • Disabled Car Parking will be available close to Gate A in front of
majority of its event and organising staff. With a staff of over 300 we the Kings Hall.
constantly need and are looking for new volunteers so if you are
interested in helping out, or know anyone else who might be, why not • If you are parking on nearby streets please park with
fill out a staff application form – available from the office or e-mail consideration for the residents of the area.
[email protected].
 appointed by Summer Madness to ensure that any concerns or issues
• If it is likely that there will be parents or other helpers with you are addressed effectively, and referred to the relevant statutory
when putting up your tent please do make sure that you clarify with agencies where appropriate, and to ensure that best practice is
them that they must 3 obtain a special pass at maintained.
4
registration to allow them on to the sub-
camps or if they wish to attend the Festival in The Panel can be contacted at any time
the evening they can purchase an evening throughout the Festival via the Duty Officer at the
pass. Summer Madness Information Point, or by speaking with a member of
the Prayer Ministry team.
SUB-CAMPS
Outside of the Festival, the Panel can be contacted through the
The festival camping areas are broken down into three separate areas Summer Madness office.
called The Paddock, The Square and The Grandstand. Each of these
blocks has a group of leaders there to look after you called Sub-camp The Panel members are:-
Leaders and there are at least 4 in each camp.
Mr Colin Taylor
In case of emergency your sub-camp leader is your first point of Mr Hugh Marcus
contact. Rev. Pat Storey
Arlene Kee
Sub-camp Leaders Suzie Marcus
Pamela Marcus
• You will find your sub-camp leaders in a tent at the entrance of Rev John Alderdice
each sub-camp.

• When you arrive the sub-camp Leader will ask you some questions: Who’s Who of Summer Madness
What is your group name?
How many tents? Sub-Camp Leaders Volunteers (over 21’s) responsible for ensuring
What size are they? the safety and enjoyment of campers in the sub-
(It would be useful if you had this information to hand when you camps. Primary contact for all group leaders
arrive at your camp.) with Summer Madness.

They will help you find a suitably sized camping area for your group Duty Officers Volunteers responsible for managing the
and remind you to allow for 2m between tents or at least between communications between all the various staff
groups! teams at the festival and looking after all
external communications – i.e. phoning parents
• If your tents are not adequately spaced or placed across a fire etc.
break your sub-camp host will ask you to move them. So be
warned! Venue Managers Volunteers (over 21’s) responsible for health
and safety within venues, also responsible for
 dealing with the public within a venue. If you have any concerns regarding the welfare and protection of
13 children and young people, or if there are any concerns expressed to
Child protection policy at the you by any other person, you should speak with a member of the
Summer Madness Safeguarding Trust Panel. This Panel has been
camp
It is the policy of Summer Madness to promote the well being of
children and to set standards for the welfare of all children sharing in its
ministry with a view to protecting them from physical, sexual and
emotional harm.

As an organisation, Summer Madness is committed to:-

 Promoting the well-being of children

 Preventing the physical, sexual and emotional abuse of children
 Ensuring that appropriate procedures are in place in the event
of abuse taking place, or being advised to our staff
 Encouraging safe practices for those who work with children
 Safeguard those who work with children from the consequences
of unfounded accusations

All campers and visitors are reminded of the following good

practice:-

NEVER …..

 Engage in sexually provocative games

 Allow or engage in inappropriate touching of any form
 Allow children to use inappropriate language unchallenged
 Make sexually suggestive comments about or to a child
 Strike a child or young person
 Use offensive, abusive or generally inappropriate language
 Leave young people unsupervised
 Do things of a personal nature for children that they can do for
themselves
 Spend excessive amounts of time alone with children away from
others
 Interview a child alone
Tent tickets 12 ON-SITE CATERING
• If you decide cooking isn't for your group there are a variety of
• We would ask that you display a small but
hamburger, baguette, sandwich and baked potato outlets at the
legible label on all of the tents in your group,
food courtyard.
stating the name of the group and the name of the group leader.
• We feel that this year it would be simplest if each group provide • If you decide to have a BBQ then please let your sub camp leader
their own name tags and ensures that they are in place as soon as know in advance. BBQ’s should never be used on the grass!
the tents are pitched. (even on concrete blocks)

COOKING IN THE SUB-CAMPS

FACILITIES ON SITE
If you do intend to cater / cook on site for your group please do take
special note of the following:
• Basic washing and toilet amenities in close proximity of every
camping area
• There must be no cooking in any small or unsafe tents or
structures.
• Fresh mains water supplied in every camp
• Cook tents must all contain their own fire extinguisher. You can
• Dedicated cooking area in each camp
purchase these at most good camping and caravan shops.
• Rubbish Bins in every sub-camp emptied twice a day
• No cooking whatsoever can be carried out after 10pm in the
evenings.
• Public Pay phones (located between Balmoral and Harberton Hall)
• There must be a sizeable corridor of 3 metres around each cook
tent on the site.

Food at Summer Madness • We do reserve the right to inspect cook tents and if we feel that
any of these stipulations are not being adhered to or that the
cooking arrangements are unsafe you may be asked to
COOK TENTS dismantle the tent and make alternative provision (e.g. onsite
‘fast food’)
• WELL… not so much cook ‘tents’ as a washing area…There will be
a fresh water supply from a tap, a sink for washing dishes and
space for you to bask in the sunshine and chat while desert is being YOUR HELP AND CONSIDERATION IS VITAL…
served  The Summer Madness management realise how important it is for
many groups to have the facility to develop a sense of community with
their group through the sharing of meals etc. Unless this is done safely
however we will have to consider alternative arrangements so we seek
your co-operation and understanding in this matter.
Responsibilities of A Group • Insurance
6
Leader
TO THEIR GROUP
As the person named as group leader you are wholly responsible for
the conduct and well being of every member of your group. This
includes everyone who has your name down as his or her group
leader. Summer Madness has gone to great lengths to ensure the
safety, security and enjoyment of everyone at the Festival but ultimate
responsibility for the campers rests with their individual group leader.

TO SUB-CAMP LEADERS
Sub-camp Leaders have a hard job and they do it extremely well. They
are the primary contact for any of your questions, queries or problems.
Sometimes they have to enforce the rules passed down to them by the
managers of Summer Madness - please help make their jobs easier
and support them as they do this.

Leaders should not go off the site without leaving someone responsible
for their group & informing the Sub-camp Leader of this change.

TO SUMMER MADNESS
You are responsible for ensuring that your group abide by the rules of
Summer Madness and must always be available as the contact person
for your group in case of emergency.

Check the ever growing series of articles on the web

(www.summermadness.co.uk ) for further assistance when
preparing as a group leader for the event.

There, you will find some guidelines available on:

• Health and safety
• Risk Assessments
• Transport
• Sample Parental authority
YOU CAN HELP Festival Security
11
If you notice anyone acting suspiciously around the SECURITY TEAM
site or in the sub-camps do mention it immediately to
any member of Summer Madness staff, security
Summer Madness is staffed 24 hours a day by a dedicated security
team or sub-camp leaders.
team who have been trained and vetted specifically for this role. At the
Kings Hall their job is made easier by a secure venue surrounded by
steel fencing, CCTV and an already established professional security
team in constant operation.
Kit Guide
PASS-OUT POLICY – YOUR RESPONSIBILITY
THINGS TO BRING:
We would suggest that under 18’s should not be allowed off-site unless
• a tent • loo roll (not provided) they are accompanied by their group leader or else another adult who
has been authorised by the group leader to take them off-site.
• tent poles & pegs • wash kit
• sleeping bag • nice smelly stuff (for when This however is entirely the responsibility of the group leader as we
can not monitor all the traffic at the gates.
• karrimat/ air bed you forget the above)
It may be a good idea to highlight this in your ‘contract’ with the young
• torch & batteries • bible
people in the group.
• shorts & T-shirts • notebook
WRISTBANDS
• warm clothes • pen

• waterproofs • food Everyone in your group will be issued with a wristband that must be
worn at all times. The wristband is the primary means of identification
• trainers • sun cream at the festival anyone found without one or a day pass will be asked to
• sense of humour leave the site immediately and escorted to the festival exit by a member
of the security team.

No one can gain admittance onto the site or into a venue without a
wristband or day pass.

LOST WRISTBANDS
The cost of a replacement wristband is £5 (on the production of ID
otherwise it will be full weekend price) so please look after them!
10 7