Oil Record Book

GENERAL NOTICE
GN-225-06
June 13, 2006
Doc No.
SP0598
Maintenance of the Oil Record Book (ORB) Procedure, Version 6
RF0230
ORB Part I Exercise Book, Version 1
RF0231
ORB Part II Exercise Book, Version 1
Revised Document (MOC1885)

SP0598:
Please find attached revised Maintenance of the Oil Record Book (ORB) Procedure, Version 6. The changes to
this document have been made to clarify various interpretation of processes in accordance with Flag state (primarily
the BMA) and are as follows:
1. All sample entry tables are revised to indicate that all ORB entries shall be signed and dated by the officer(s)
in charge.
2. The definition for transfer has been clarified, and additional definitions added for SECAT, White-Box, Smaller
Oil Quantities and Corrective Remark.
3. Direction has been included on the procedure followed if errors in the ORB are found at a later date, i.e.
during an audit.
-Refer to the definition for Corrective Remark as well as the following responsibility for the Master: If errors
in the Oil Record Book entries are found at a later date, such as during an audit, inform Teekay Management
and take agreed corrective action including making of a "corrective remark."
-In addition, direction has been provided for the correct handling of the ORB upon change of ownership. Refer
to the following responsibility for the Master Following any transfer of ownership, provide new management
with a copy of the ORB (Parts I and II) for the last six months only. All pages of the copy should be endorsed
by the master by signature, name, date and ships stamp. The original ORB/s are to be returned to the Ship
Team
4. Based on trends from internal ELP audit findings, the procedure section for completing entries in the ORB
(Part I or II), has been revised as follows:
Direction has been modified on the quantities entered: Quantities entered should be in cubic meters, as far
as possible to one decimal point, at observed temperature in most cases. Exceptions may be entries in
barrels at observed temperature in ORB Part II if oil quantities are measured, calculated and recorded in
barrels and For ORB Part I entries, quantities obtained from soundings of bilge tanks take precedent over
those obtained by other means.
The handling of maintenance waste has been clarified: Residues/solids as a result of maintenance are
considered maintenance waste and should be dealt with as per the Garbage Management Plan and entry
must be made in the Garbage Log required under MARPOL Annex V with further direction on soot Similarly,
soot collected as a result of economizer washing is considered as maintenance waste and treated/disposed
as garbage in accordance with Annex V. This need not be noted in the ORB.
Transfer of sludge / oily water has been clarified where Any transfer to a tankers slop tanks should be done
during the ballast passage unless authorised by the Ship Team and In case of a transfer of waste water from
the engine room, pumproom or other sources to the vessels slop tank, this should be carried out during a
ballast passage and entered to the ORB Part II under Code (O). (Refer to new example entry O at the end
of the revised document).
To address external environmental auditors concern of the inconsistent use of Line Diagram, the following has
been clarified in the section for Maintaining the ORB (Part 1): A simple line diagram of the bilge overboard /
Oily Water Separator (OWS) system should be affixed to the front inside cover of the ORB. Upon completion
of the SECAT Project a new line diagram reflecting the changes is to be prepared and replace the existing
simple line diagram in the front cover of the ORB. The Surveyor will attend to confirm the SECAT
modifications and stamp the associated drawings as approved, as well as verify that the drawing in the ORB
is compatible with the modified system and stamped. Ensure that any capacities mentioned are the same as
in the form A or B.
5. In the section listing commonly reported failures in ORB record keeping, clarification has been provided on
properly accounting for all oil in the ships oil system: Quantity of sludge generated is dependant on a
number of factors including quality of the bunkers, and effective purifiers going onto to list equations often
used by Authorities to estimate sludge generation which are only indicative.
6. In the list of items to be recorded in the ORB (Part I), the following clarifications have been added
(F) Condition Of Oil Discharge Monitoring And Control System, clarified that This section should only include
failures and breakdowns. Routine maintenance need not be recorded here as it is included in the Planned
Maintenance System.
(I) Additional Operational Procedures And General Remarks, clarified that Under this Code include items that
could be classified as operational, maintenance or as a result of a breakdown; e.g. excessive condensation,
draining of coolers, excessive gland/pipe leakage, etc resulting in excessive accumulation of bilges in bilgewell or bilge holding tank.
7. In the examples of correct ORB (Part I) entries, example 9 additional note included for used oils transfer to
separate bilge oil tank (SBOT): Transfer of smaller quantities of oil that would not affect the tank sounding
need not be included to the ORB.
Version 6 of the above document is valid as of June 13, 2006.
New Documents (MOC1885)

RF0230 & RF0231:
Please find attached new ORB Exercise Books, Version 1
These exercise books have been developed for training and awareness purposes and include an assortment of
questions and scenarios applicable to the Master & Ch/Off and the Ch/Eng & 1st/Eng. Questions and scenarios are
designed to address the content of Maintenance of the Oil Record Book (ORB) Procedure (SP0598), and in some
cases related procedures and technical directives.
Upon receipt, copies of the ORB Part I Exercise Book are to be made for the Ch/Eng & 1st/Eng. Copies of the ORB
Part II Exercise Book are to be made for the Master & Ch/Off.
To verify understanding of ORB entry instructions, associated changes, and recent clarifications please ensure
senior officers onboard complete these exercise books within three months, and send completed exercise
books to [email protected]. Completed exercise books will be reviewed, and appropriate feedback given.
Going forward, completion of these exercise books will become part of SCOPE.
Version 1 of the above documents are valid as of June 13, 2006.
Page 2
Instructions
Print this document and file in the General Notices binder (MN0006).
Copies are to be forwarded and filed by the Chief Engineer and the Chief Officer.
Store a copy of the most recent General Notice log in the Masters Change of Command File and the
Chief Engineers Handover File.
It is the Masters responsibility to ensure that this document is understood and implemented on board. To ensure that
this is documented, we ask that you forward an email acknowledging that this change has been received, understood
and implemented. This email is to be sent to the Ship Team Administrative Support and should detail the GN number
and the document number to assist in tracking. Once a hard copy of this notice has been printed and filed, this email
should be deleted.
HSEQ S&P / MTS
Attachments:
SP0598 - Maintenance of the Oil Record Book (ORB) Procedure, Version 5

RF0230 - ORB Part I Exercise Book
RF0231 - ORB Part II Exercise Book
Page 3
Maintenance of the Oil Record Book (ORB) Procedure
Doc No:
SP0598
Version:
Standard Operating Practices
Table of Contents
Purpose
Scope
Definition
Background
Responsibility
Procedure
Supporting Information
List of commonly reported failures in ORB record keeping
List of items to be recorded in the ORB (Part I) - interpretation of instructions
Some examples of correct ORB (Part I) entries
Some examples of correct ORB (Part II) entries
Purpose
Provides details for the proper maintenance of the ships Oil Record Book (ORB).
Scope
This applies to all vessels that are certified under Teekay Shipping Limiteds Document of
Compliance.
Definition
Oil system
As used in the context of this procedure, includes the measurement and recording of all oils
received on board as part of tracking their movement onto and off the vessel. Besides fuel and
cargo oils, it includes other oils as well as waste oils and their ultimate disposal.
Transfer
As used in the context of this procedure and in line with guidance from Class, transfer means the
movement of liquid quantities both with and without the help of a pump (e.g. draining).
SECAT
Various waste streams (e.g. oil, contaminated and uncontaminated water, soot, etc) are collected in
dedicated tanks and processed separately as part of Teekays Shipboard Effluent Control and
Treatment (SECAT) program thereby minimizing (often eliminating) their accumulation in and/or
contamination of the vessels bilges and optimizing their treatment.
White - box
A proprietary oil content monitoring and alarm system designed to ensure safe overboard discharge
of bilge water with oil content less than 15 ppm. This is housed in a locked cabinet with various
system interlocks to ensure that the sampling is always representative, and also includes a
reference flow-meter and independent recorder for reference purposes only.
Smaller oil quantities
These are small quantities of oil, the transfer of which between tanks does not affect the tank
soundings of those tanks. These quantities are not recorded separately in the ORB, but are entered
in the Tank Sounding Book.
UNCONTROLLED DOCUMENT
Page 1 of 27
Doc No:
SP0598
Version:
Corrective remark
An entry made to the Oil Record Book under Code letter I or O (depending on ORB Part I or II) to
record the discovery of a discrepancy or serious issue at a later date, such as during an audit. This
is to be made at the next available space in the ORB and set out the circumstances of the discovery
of the error and the correct data (if known). If the matter is the subject of an on-going internal or
external investigation, this should also be recorded. If the ORB with error has been completely filled
then the entry should be made to the front inner cover of that ORB.
This remark is not required for correcting a simple error (e.g. error in coding, clerical mistake, etc)
make during entry when the old entry is to be neatly struck out, initialed and the new entry made.
Background
As part of Teekays environmental policy great focus is placed on the overall accounting of oil,
particularly waste oil, aboard vessels. As part of this policy, it is important to keep track of all oil
movements within the oil system.
Records of oil movements in the ships Oil Record Book (ORB) serve to document management of
the ships oil system. The movement of oils in drums is not recorded in the ORB.
Movement of smaller oil quantities (e.g. dirty lube oil from compressors, generators, governors,
turbocharger, transfer from drums, etc) that are unlikely to be reflected in change to soundings of
waste oil tank/s are currently recorded in the engine room logbook or tank sounding logbook when
implemented.
The ORB consists of two parts:
Part I Machinery Space Operations (All Ships)
Part II Cargo/Ballast Operations (Oil Tankers)
Port State Authorities often inspect ships in order to ensure that overboard discharge of oily
wastewater and the disposal of oily residues have been carried out in accordance with MARPOL
73/78. The ship and responsible staff may be liable to fines and penalties if this is not done. The
ORB can be used as evidence of compliance, and therefore it is imperative that entries are in the
correct chronological order, complete and accurate.
See List of commonly reported failures in ORB (Part I) record keeping
Responsibility
Master
Be aware of international, local and flag state regulations on the disposal and recording of
disposal of bilges and oily residues.
Checking that oil record book entries have been carried out in a manner that tracks the ships
oil system.
Countersigning and dating each completed page of the ORB when presented. Under law, it is
ultimately the masters responsibility to sign the completed page of the ORB (Part I or II) and he
must seek to do so regularly.
Page 2 of 27
Doc No:
SP0598
Version:
Raising shipboard awareness of international requirements and company policies regarding

disposal of any oily waste.
Raising shipboard awareness of the need to manage and accurately record movements to the
ships oil system. Improper actions including falsification of ORB entries will lead to disciplinary
action by Teekay, and may also lead to criminal prosecution by external authorities.
Seeking advice from Teekay management if a serious mistake is discovered in the ORB.
If errors in the Oil Record Book entries are found at a later date, such as during an audit, inform
Teekay Management and take agreed corrective action including making of a "corrective
remark".
Preserving the completed ORB (Parts I & II) for three years from the date of the last entry.
Following any transfer of ownership, provide new management with a copy of the ORB (Parts I
and II) for the last six months only. All pages of the copy should be endorsed by the master by
signature, name, date and ships stamp. The original ORB/s are to be returned to the Ship
Team.
Chief Engineer
Be aware of international, local and flag state regulations on the disposal and recording of
disposal of bilges and oily residues.
Ensuring the tracking and documentation of the ships oil system in the Engine Room is carried
out effectively.
Ensuring that disposal of oily waste is undertaken in accordance with international regulations
and company procedures.
Sanctioning any discharge of engine room bilge water to the sea in strict accordance of
MARPOL 73/78. (As far as possible any such discharge shall only be made during daylight
hours). Refer to Engine Room Bilge Pumping Procedure (SP0432)
Ensuring that only one ORB (Part I) is in use on board and all entries are made to this document
in a prompt manner immediately on completion of the relevant operation.
Ensuring that the ships ORB (Part I) is maintained as per this procedure.
Ensuring that all details of the discharge are properly entered in the ships ORB (Part I). For this
purpose tank soundings and the corresponding quantities are to be used.
Handing over a completed ORB to the Master for safekeeping.
Reviewing the ships IOPP supplement A (for ships other than tankers) or B (for tankers) as
applicable to ensure that tanks associated with bilge management are included to that
document. Class approval is required in order to include any tanks to the IOPP supplement. This
is to be coordinated with the ships team.
Reviewing with other engineers, correct ORB recording procedures and insisting that entries
related to bilge water management must not incorporate tanks that are not included to the IOPP
Supplement A or B.
Page 3 of 27
Doc No:
SP0598
Version:
While entries in the table under paragraph 3.3 are voluntary under international regulations, it is
a company requirement to include the identity and details of oily bilge water holding tank/s.
Where it is necessary for a temporary connection to be available for transfer of engine room
bilges to the slop tank/s of a tanker, this other acceptable means is to be noted in the Form B
under section 3.2.4 (or amendment letter for Class NK).
Be aware that any changes to documentation or equipment will need to be coordinated with
the ship team and must not be initiated directly with Class or other third parties by the
vessel.
Refer to the Engineering Change Management Process Map (SP0638) for changes to equipment on
board.
Responsible Engineer
Ensuring the tracking and documentation of movement of the ships oil system carried out
during respective watch hours is carried out effectively.
Carrying out any discharge of engine room bilge water to the sea in strict accordance of
MARPOL 73/78 and making this, as far as possible, during daylight hours.
Entering the appropriate information correctly in the ships ORB Part I, and signing each entry.
See List of items to be recorded in the ORB (Part I) with interpretation of instructions
See Some examples of correct ORB (Part I) entries
Chief Officer (For Tankers only)
Ensuring the tracking and documentation of the ships cargo oil system is carried out
effectively.
Ensuring that disposal of oily waste is undertaken in accordance with international regulations
and company procedures.
Sanctioning any discharge of oily water from the ships cargo spaces to the sea in strict
accordance of MARPOL 73/78. (As far as possible any such discharge shall only be made
during daylight hours).
Ensuring that only one ORB (Part II) is in use on board and all entries are made to this
document in a prompt manner immediately on completion of the relevant operation.
Ensuring that all details of the discharge are properly entered in the ships ORB (Part II) and that
the document is up to date prior to arrival at a port.
Handing over the completed ORB (Part II) to the Master for safekeeping.
See Some examples of correct ORB (Part II) entries
Page 4 of 27
Doc No:
SP0598
Version:
Procedure
Completing entries in the ORB (Parts I or II)
All entries to the ORB must:

! Be recorded chronologically in English using a pen.
! Be made as close to the time the activity has taken place as possible.
! Include the date, correct operational letter code and item number in the appropriate
columns. Each line should represent a single action only.
! Be signed and dated by the responsible officer once each operation has been
completed.
! Contain no blank lines between entries. If it is later discovered that an entry has been
omitted it should be inserted in the next space in the book, but must clearly show when
the activity actually was undertaken. A small note against the earlier entry should
indicate the page on which the subsequent entry has been made.
! Quantities entered should be in cubic meters, as far as possible to one decimal point, at
observed temperature in most cases. Exceptions may be entries in barrels at observed
temperature in ORB Part II if oil quantities are measured, calculated and recorded in
barrels.
! For ORB Part I entries, quantities obtained from soundings of bilge tanks take
precedent over those obtained by other means.
Changes are not permitted to already entered information. In case of a simple/clerical

mistake/error, a single line shall be struck through in such a manner that the wrong entry is still
legible. Any such errors should be signed individually. Discrepancies and serious issues found
at a later date shall be noted with a "corrective remark" at the next available space in the ORB in
consultation with Teekay management.
Falsification of entries in the ships ORB will have severe repercussions. Similarly,
discrepancies between entries in a tank sounding log and the ORB could also have severe
repercussions.
Relevant ORB entries are to be made immediately for:

! Failures / repair of OWS/OWS alarm unit or ODME, and
! Persistent alarm situations that require cleaning and/or maintenance.
The ship team is to be notified immediately of the above situations. These entries are to state
reason for temporary failure, corrective action and date and time when operability is restored.
Residues/solids as a result of maintenance are considered maintenance waste and should be

dealt with as per the Garbage Management Plan (SP0398) and entry must be made in the
Garbage Log required under MARPOL Annex V. If disposal has been made to another facility
then the receipt of such disposals shall be attached to the page on which the entry has been
made.
Page 5 of 27
Doc No:
SP0598
Version:
! Similarly, soot collected as a result of economizer washing is considered as maintenance

waste and treated/disposed as garbage in accordance with Annex V. This need not be
noted in the ORB.
In case a transfer of sludge or oily water has been made from the engine room tanks to a cargo
tank, suitable details must be entered in both parts of the ships ORB, i.e. Parts I and II. Any
transfer to a tankers slop tanks should be done during the ballast passage unless authorised by
the Ship Team.
In case of a transfer of waste water from the engine room, pumproom or other sources to
the vessels slop tank, this should be carried out during a ballast passage and entered to
the ORB Part II under Code (O).
Maintaining the Oil Record Book (Part I)

On the inside front cover of the ORB (Part I) the following details from the ships IOPP certificate
supplemental Form A or B (as appropriate) shall be included:
Identity and capacity of all tanks including incinerator sludge tank, HFO/DO/LO separators
sludge tanks, stuffing box LO drain tank etc. Note:
#
Oil residue (sludge) tanks are noted in paragraph 3.1.
Bilge water holding tanks are noted in paragraph 3.3 unless a valid waiver of Reg. 16
is available (then see paragraph 2.6.2.).
Note: Fuel oil drain tanks are considered part of the bunker tank system and are not
to be listed here.
Bilge separator throughput as stated in paragraph 2.5 and verified by manufacturers manual
and type approval certificate.
Incinerator capacity for disposal of Oil residue/sludge as stated in paragraph 3.2.1 and verified
by manufacturers manual and type approval certificate.
A list of pumps in engine room (including their capacities) capable of making discharges to the
sea with the pumps that will be used to discharge/transfer contaminated bilge water to the sea
suitably highlighted.
A simple line diagram of the bilge overboard / Oily Water Separator (OWS) system should be
affixed to the front inside cover of the ORB. Upon completion of the SECAT Project a new line
diagram reflecting the changes is to be prepared and replace the existing simple line diagram in
the front cover of the ORB. The Surveyor will attend to confirm the SECAT modifications and
stamp the associated drawings as approved, as well as verify that the drawing in the ORB is
compatible with the modified system and stamped. Ensure that any capacities mentioned are
the same as in the form A or B.
A note on whether a connection is available to transfer engine room bilge water or oil residues to
a cargo tank.
Be aware that entries are grouped by sections, e.g. Sludge under section C and Bilge water
under section D. Sometimes, as in the case of draining water from a sludge tank to Bilge
tank, they overlap (in this example code C 12.2 is to be used).
Page 6 of 27
Doc No:
SP0598
Version:
Back to top
List of commonly reported failures in ORB record keeping
Using the wrong code when an OWS is operated.
Entries not sequentially dated.
No records of transfer of residues from fuel oil drain tank to the oily bilge tank or SBOT.
Failure to properly account for oil residue that was disposed from the fuel oil sludge tank.
Failure to properly account for all oil in the ships oil system.
Quantity of sludge generated is dependant on a number of factors including quality of the

bunkers, and effective purifiers. The following are often used by Authorities to estimate
sludge generation and are only indicative:
! Possible quantity of sludge generated:
1. Sludge daily quantity from purifiers = (0.008 up to 0.01) x HFO
consumption.
2. 0.005 x DO consumption
Incorrect entry at the end of the voyage, of total quantity of sludge or bilges retained on board.
! Entries under code C11 do not reflect the actual tank ROB quantity
! Sludge on board = Sludge produced- (sludge incinerated and/or burned in aux boiler or
transferred to cargo slop tank if permitted)
Sludge incinerated does not conform to incinerator capacity as per Form A or B Sec 3.2.1.
Sludge shown burned in aux. boiler but Form A or B Sec 3.2.2 is not ticked.
Bilge water disposal through OWS does not match capacity of OWS throughput in Form A or B
Sec 2.5.
Improper discharge within special area as defined in MAPROL 73/78 as amended, Annex I,
Chapter II, Reg. 10.
Improper entry under Section E. This should not be necessary under above guidance.
Discrepancies between ORB (Part I) and ORB (Part II) on location and timing of transfers or
disposals if transferring to the slop tank of a tanker.
Individual entries not signed and each page of ORB not signed by the Master.
Entries in ORB are made in pencil or there is evidence of use of whiteout.
Back to top
Page 7 of 27
Doc No:
SP0598
Version:
List of items to be recorded in the ORB (Part I) - interpretation of instructions

NOTE, SUB-PARAGRAPHS a., b., ETC HAVE BEEN AMENDED TO MATCH THE CODES IN
MARPOL ANNEX I, SO THAT THE CREW DO NOT USE THEM BY MISTAKE.
(A) BALLASTING AND/OR CLEANING OF FUEL OIL TANKS
1.
Identity of tank(s) ballasted and/or cleaned.
2.
Whether cleaned since they last contained oil and, if not, type of oil previously carried.
Date of last cleaning oil commercial name density and/or viscosity

3.
Cleaning process:
.1
Positions of ship and time at the start and completion of cleaning;
.2
Identify tank(s) in which one or another method has been employed (rinsing
through, steaming, cleaning with chemicals; type and quantity of chemicals used
in cubic meters);
.3
Identity of tank(s) into which cleaning water was transferred.
Include Quantity
4.
Ballasting:
.1
Position of ship and time at the start and completion of ballasting;
.2
Quantity of ballast if tanks are not cleaned in cubic meters;
.3
Covered by 3.1
.4
Covered by 4.1
(B) Discharge of dirty ballast or cleaning water from oil fuel tanks referred to under
Section (A).
5.
Identity of tank(s) discharged.
6.
Position of ship at start of discharge.
7.
Position of ship on completion of discharge.
Page 8 of 27
8.
Ship's speed(s) during discharge.
9.
Method of discharge:
Doc No:
SP0598
Version:
.1 Through 15 ppm equipment;

.2 To reception facilities (Identity port)
10.
Quantity discharged in cubic meters.
(C) Collection and disposal of oil residues (sludge)

This is composed of used oils or other liquids of hydrocarbon origin that due to degradation
are beyond economic use or the composition of various normal leakages.
These entries must be made at the end of each voyage but in case a vessel is on short
voyages, entries need not be more frequent that once every week.
11.
Collection of oil residues.

Quantities of oil residues (sludge) retained on board at the end of a voyage, but not
more frequently than once a week. When ships are on short voyages, the quantity
should be recorded weekly.
Only tanks listed in item 3 of Form A and B of the supplement to the IOPP Certificate should
be used.
.1 Separated sludge (sludge resulting from purification of fuel and lubricating
oils) and other residues, if applicable:
- Identity of tank(s) as per IOPP Supplement, Form B
- Capacity of tank(s) in cubic meters
- Total quantity of retention in cubic meters
.2 Other residues (such as oil residues resulting from drainages, leakages, exhausted
oil, etc., in the machinery spaces), if applicable due to tank arrangement in addition
to (1):
- Identity of tank(s)
- Capacity of tank(s) in cubic meters
Page 9 of 27
Doc No:
SP0598
Version:
- Total quantity of retention in cubic meters

12.
Methods of disposal of residue.

State quantity of oil residues disposed of, the tank(s) emptied and the quantity of
contents retained:
.1 To reception facilities (identify port);
.2 Transferred to another (other) tank(s) (indicate tank(s) and the total content
of tank(s));
.3 Incinerated (indicate total time of operation);
.4 Other method (state which)
(D) Non-Automatic Discharge OVERBOARD OR DISPOSAL OTHERWISE OF BILGE

WATER WHICH HAS ACCUMULATED IN MACHINERY SPACES
Bilge water includes leakages from water seals of pumps, stern tube, pipes/flanges of, steam,
seawater, fresh water, and boiler water systems. Bilge water may also be contaminated by
leakages of fuel oil, lube oil, etc. This quantity should be kept to a minimum by good engine
room maintenance practices.
Note:
The preferred manner of discharge requires bilge water to be first transferred from the bilges
to a holding tank for subsequent disposal through the OWS. This way, it is possible to
maintain a clear account of actions and the quantity of bilge water discharged overboard
13.
Quantity discharged or disposed of in cubic meters.
14.
Time of discharge or disposal (start and stop). Whenever possible, overboard discharge
is to be conducted during daylight hours.
15.
Method of discharge or disposal:

.1 Through 15-ppm equipment (state position at start and end);
.2 To reception facilities (identify port);
Obtain from the operator of the reception facilities, which include barges and tank
trucks, a receipt or certificate detailing the quantity of tank washings, dirty ballast,
residues or oily mixtures transferred, together with the time and date of the transfer.
Page 10 of 27
Doc No:
SP0598
Version:
This receipt or certificate, if attached to the ORB, may aid the master of the ship in
proving that his ship was not involved in a pollution incident. The receipt or certificate
should be kept together with the ORB. Any discrepancy between receipts for amount
transferred and retained onboard should always be clarified.
.3 Transfer to slop tank or holding tank (indicate tank(s); state quantity transferred
and the total quantity retained in tank(s) in cubic meters).
(E) AUTOMATIC DISCHARGE OVERBOARD OR DISPOSAL OTHERWISE OF BILGE
WATER WHICH HAS ACCUMULATED IN MACHINERY SPACES
This section refers to bilge systems where floater switches in the bilge wells activate
automatic bilge water transfer to the bilge water holding tank or with floater switches in the
bilge water holding tank activating automatic bilge water discharge overboard-through the
bilge water separator. Automatic bilge water discharge overboard is not permitted in
Teekay.
16.
Time and position of ship at which the system has been put into automatic mode of
operation for discharge overboard.
17.
Time when the system has been put into automatic mode of operation for transfer of
bilge water to holding tank (identify tank)
18.
Time when the system has been put into manual operation
19.
Method of discharge overboard

.1 Through 15-ppm equipment
(F) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM

20.
Time of system failure.
21.
Time when system has been made operational
22.
Reasons for failure
This section should only include failures and breakdowns. Routine maintenance need not be
recorded here as it is included in the Planned Maintenance System.
(G) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGE OF OIL
23.
Time of occurrence.
Page 11 of 27
Doc No:
SP0598
Version:
24.
Place or position of ship at time of occurrence
25.
Approximate quantity and type of oil.
26.
Circumstances of discharge or escape, the reasons therefore and general remarks.
(H) BUNKERING OF FUEL OR BULK LUBRICATING OIL

27.
Bunkering:
.1 Place of bunkering
.2 Time of bunkering
.3 Type and quantity of oil and identity of tank(s) (state quantity added, in tonnes and
total content of tank(s))
.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added in
tonnes and total content of tank(s))
(I) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

Under this Code include items that could be a classified as operational, maintenance or as a
result of a breakdown; e.g. excessive condensation, draining of coolers, excessive gland/pipe
leakage, etc resulting in excessive accumulation of bilges in bilge-well or bilge holding tank.
Back to top
Page 12 of 27
Doc No:
SP0598
Version:
Some examples of correct ORB (Part I) entries

1.
Fuel Bunkering
2.
Lubricating Oil bunkering in bulk
3.
Engine Room Bilges discharge overboard through the 15 ppm bilge water separator
4.
Bilge water from bilge water holding tank discharge overboard through the 15 ppm bilge water
Separator
5.
Bilge water collection in bilge water holding tanks
6.
Delivery of Bilge water from Bilge Water holding tanks to shore facilities
7.
Sludge transfer from purifiers sludge tank to main sludge tank
8.
Sludge disposal to shore facilities
9.
Used oils transfer to sludge tank
10. Bilge separator / oil content meter failure and maintenance

11. Sludge incineration
12. Oil residues / sludge retained on board by voyage or weekly in case of short voyages.
13. Draining water from Sludge tank into Bilge holding tank
14. Dealing with waste oils and other byproducts of shipboard maintenance activities
1
Fuel Bunkering
Part I: Machinery Space Operations

DATE
CODE
LETTER
ITEM NUMBER
RECORDS OF OPERATIONS-SIGNATURE OF OFFICER IN

CHARGE
20/06/2000
27.1
ELEUSIS
27.2
STARTED 07:20 / FINISHED 0800
27.3
250.2 tonnes MDO

SPECIFIC GRAVITY AT 15 C = 0.8520 g/lt
VISCOSITY AT 40 C 2.5 Cst
TOTAL IN No.1 (P) FUEL OIL TANK 300 m/t MDO
SIGNATURE OF RESPONSIBLE OFFICER / DATE
Page 13 of 27
Doc No:
SP0598
Version:
Lubricating Oil Bunkering in bulk
DATE
CODE
LETTER
ITEM NUMBER

CHARGE
20/06/2000
27.1
ELEUSIS
27.2
27.4
1500 ltrs LUB OIL SAE 30

TO NO 1 LUB OIL TANK
TOTAL QUANTITY IN TANK 1800 ltrs
Note:
Bunkering of lubricating oil in drums is not entered in the oil record book
Engine Room Bilges Discharge Overboard through the 15ppm Bilge Water Separator
DATE
CODE
LETTER
ITEM NUMBER

CHARGE
20/06/2000
13
4m FROM ENGINE ROOM BILGES
14
15.1
THROUGH 15 PPM EQUIPMENT

POSITION AT START .
POSITION AT END .
Note:
I.
The preferred manner of discharge requires bilge water to be first transferred from the bilges to a holding tank for
subsequent disposal through the OWS. This way, it is possible to maintain a clear account of actions and the quantity of bilge water
discharged overboard
Note:
Double-check the discharged quantity against the throughput capacity of the OWS.
All quantities should be in cubic meters.
Page 14 of 27
4
Bilge Water from Bilge Water Holding Tank Discharged
Bilge Water separator
Doc No:
SP0598
Version:
overboard through the 15 ppm
DATE
CODE LETTER
ITEM
NUMBER

CHARGE
20/06/200
13
4m FROM BILGE WATER HOLDING TANK
14
STARTED 08:00 / FINISHED 12:00
15.1
THROUGH 15 PPM EQUIPMENT

POSITION AT START
POSITION AT END ..
QUANTITY RETAINED IN BILGE WATER HOLDING TANK 0.4 m
Bilge Water Collection in Bilge Water Holding Tanks
DATE
CODE
LETTER
ITEM NUMBER

CHARGE
20/06/2000
13
1.5 m
14
15.3
TRANSFER TO BILGE WATER HOLDING TANK 1.5m
20/06/2000
TOTAL QUANTITY IN TANK 3m

Page 15 of 27
Doc No:
SP0598
Version:
Delivery of Bilge Water from Bilge Water holding tank to shore facilities
DATE
CODE
LETTER
ITEM NUMBER

CHARGE
20/06/2000
13
4 m (FROM BILGE WATER HOLDING TANK
14
15.2
TO PIRAEUS PORT RECEPTION FACILITIES

RECEIPT NO:..
Quantity retained in Bilge water holding tank is to be recorded.
Note:
Discrepancies between receipts for amount transferred and retained onboard must always be clarified to ensure quantity records
are accountable.
The Master should request receipt from shore facilities stating quantity of bilge water disposed of, date and time. This receipt
should be attached to the Oil Record Book.
Sludge Transfer from Purifiers Sludge Tank to Waste oil settling Tank
DATE
CODE
LETTER
ITEM NUMBER
RECORDS OF OPERATIONS-SIGNATURE OF
OFFICER IN CHARGE
20/06/2000
12.2
0.6 m TRANSFERRED FROM PURIFIER SLUDGE TANK

TO WASTE OIL SETTLING TANK
TOTAL RETAINED IN DL SLUDGE TANK = O LTS
TOTAL QUANTITY IN W.O SETT TANK 1.5 m

Note:
It is anticipated that the daily quantity of sludge will be 0.8 1% of HFO daily consumption plus 0.5% of any DO daily consumption.
The sludge tanks recorded here should be those tanks that are recorded in IOPP supplement Form A or Form B.
Page 16 of 27
Doc No:
SP0598
Version:
Sludge Disposal to Shore Facilities
DATE
CODE
LETTER
ITEM NUMBER
OFFICER IN CHARGE
20/06/2000
12.1
1.4 m DELIVERED TO PIRAEUS PORT RECEPTION

FACILITIES FROM SLUDGE TANK RECEIPT NO:
QUANTITY RETAINED IN TANK = 0 m

Note:
The Master should request a receipt from the shore facilities stating the quantity of the oil residues disposed of, with date and time.
This receipt should be attached in the Oil Record Book.
Used Oils transfer to Separated bilge oil tank (SBOT)
DATE
CODE
LETTER
20/06/2000
ITEM NUMBER
OFFICER IN CHARGE
0.3 m USED LUB OIL TO SBOT FROM DG SUMP TANK
TOTAL QUANTITY IN SBOT 1.2 m
Note:
Transfer of smaller quantities of oil that would not affect the tank sounding need not be included to the ORB.
10
Bilge Separator / Oil Content Meter Failure
DATE
CODE
LETTER
ITEM NUMBER
OFFICER IN CHARGE
20/06/2000
20
AT 16:00 HRS TIME THE OIL CONTENT METER FAILED.

OWS SHUT DOWN AND ISOLATED.
21
AT 21:00 HRS TIME THE OIL CONTENT METER HAS

BEEN MADE OPERATIONAL
22
REASON OF FAILURE (STATED)

Page 17 of 27
Doc No:
SP0598
Version:
Note:
If the failure is not rectified on the same day, code (F) is again entered on the day of rectification using code F21 and F22
11
Sludge Incineration
DATE
CODE
LETTER
ITEM NUMBER
OFFICER IN CHARGE
20/06/2000
12.3
0.2 m FROM WASTE OIL TANK INCINERATED

TOTAL TIME OF INCINERATION 4 HOURS
QUANTITY RETAINED IN TANK = 0.6 m
Note:
Check the quantity incinerated against the capacity of the incinerator. The tanks recorded here should be those tanks that are
recorded in IOPP supplement Form A or Form B.
12
Oil Residues / Sludge retained on board
DATE
CODE
LETTER
ITEM NUMBER
OFFICER IN CHARGE
01.01.1994
11.1
FUEL OIL SLUDGE TANK, 9.5 m / 5.5 m
11.1
INCINERATOR SETTLING TANK, 5.5 m / 3.0 m
11.1
SBOT, 2.5 m / 1.0 m
11.2
BILGE OIL TANK, 20 m / 12 m
11.2
DIRTY OIL TANK, 10 m / 5.5 m
11.2
BILGE HOLDING TANK 25 m / 6.5 m
11.1
FUEL OIL SLUDGE TANK, 9.5 m / 6.5 m
11.1
INCINERATOR SETTLING TANK, 5.5 m / 3.0 m
11.1
SBOT, 2.5 m / 1.5 m
08.01.1994
Page 18 of 27
Doc No:
SP0598
Version:
Note:
These entries must be made at the end of each voyage but in case a vessel is on short voyages, entries need not be more frequent
that once every week.
13
Draining water from Sludge tank into bilge holding tank
DATE
CODE
LETTER
ITEM NUMBER
OFFICER IN CHARGE
12.01.1994
12.2
2 m WATER FROM SLUDGE TANK TO BILGE HOLDING

TANK
TOTAL QUANTITY IN BILGE HOLDING TANK AFTER
TRANSFER 4 m3
TOTAL QUANTITY IN SLUDGE TANK AFTER TRANSFER
0.8 m3
Note:
If there is an apparent loss of water due to evaporation then this needs to be mentioned as an entry under Code I.
14
Dealing with waste oils and other byproducts of shipboard maintenance activities.
DATE
CODE
LETTER
12.01.1994
ITEM NUMBER
OFFICER IN CHARGE
At 1400 hrs Main engine scavenge drain tank emptied. .25
m transferred to waste SBOT.
Note:
1.
Please make additional entry of the maintenance carried out in the engine room logbook to provide traceability of oily
residues.
2.
Similar entry may be made for any significant amount of other waste/dirty oil (e.g. contaminated hydraulic oil).
3.
Non-liquid residues and other types of maintenance wastes should be dealt with under terms of Marpol Annex V. Where
possible incineration is the preferred method for disposal.
Back to top
Page 19 of 27
Doc No:
SP0598
Version:
Some examples of correct ORB (Part II) entries

(A) LOADING OF OIL CARGO
Date
Code (letter)
Item (number)
Record of operations/signature of officer

In charge
13/Jul/03
Seria oil terminal SBM #2
Bintulu Crude Oil 1c, 3c, 5c, 2p, 2s, Slop P
Total quantity loaded 56000.0 m3

1c=10000 m3, 3c=12000 m3, 5c=16000 m3
2p=7500 m3, 2s=7500 m3, Slop=3000 m3
Note:
All quantities should be recorded consistently, as far as possible in cubic meters.
(B) INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE

Date
Code (letter)
Item (number)

In charge
18/Jul/03
4.1
From Slop P
4.2
To 1C tank 80 m3, Total quantity of tanks:

1C=10080 m3, Slop P=2920 m3
No, retained 2920 m3

Note:
(C) UNLOADING OF OIL CARGO

Date
Code (letter)
Item (number)

In charge
24/Jul/03
Singapore, Oiltanking terminal berth #2
1c, 3c, 5c, 2p, 2s,Slop P
Page 20 of 27
Doc No:
SP0598
Version:
Yes
(D) CRUDE OIL WASHING (COW TANKERS ONLY)

Date
Code (letter)
Item (number)

In charge
24/Jul/03
10
1C
11
12
1735 LT (0935Z)
13
Single stage bottom wash 40-0-40
14
8.0kg/cm2
15
1810 L/T (1010Z)
16
Sounding rod
17
N/A
10
3C
11
12
1820 LT (1020Z)
13
14
8.0kg/cm2
15
1850 L/T (1050Z)
16
Sounding rod
17
N/A
10
5C
11
Page 21 of 27
Date
Code (letter)
Item (number)
Doc No:
SP0598
Version:

In charge
12
1900 LT (1100Z)
13
14
8.0kg/cm2
15
1935 L/T (1135Z)
16
Sounding rod
17
N/A
Note:
Individual entries for each crude oil washed tank is required.
When individual tanks have more machines than can be operated simultaneously, as described in the operations and equipment
manual, then the section being crude oil washed should be identified, e.g. No.2. Center, forward section.
If multi stage method of crude oil washing is employed then the vertical arcs covered by the machines and number of passes
should be mentioned.
If crude oil washing program is not in accordance with the operations and equipment manual then the reasons must be given under
remarks.
Hand hosing or chemical cleaning, if carried out, must be noted separately.
(E) BALLASTING OF CARGO TANKS

Date
Code (letter)
Item (number)

In charge
13/Aug/03
18
Start Lat: 34 45 N Lon 024 34 W

Stop: Lat: 34 54 N Lon 024 18W
19.1
3 C cargo tank
19.2
Start at 1030 L/T (1630Z)

Stop at 1645 L/T (2245Z)
19.3
Total quantity received in 3C = 12450 m

Page 22 of 27
Doc No:
SP0598
Version:
(G) CLEANING OF CARGO TANKS

Date
Code (letter)
Item (number)

In charge
18/Aug/03
27
3C
28
Start Lat: 01 08 N Lon: 123 48 E

Stop Lat: 01 12N Lon: 123 12 E
29
8 hours
30
Fixed machine washing with cold sea water
31.2
Slop Port, quantity transferred 530 m3 / Total quantity 530 m3

Note:
(H) DISCHARGE OF DIRTY BALLAST

Date
Code (letter)
Item (number)

In charge
23/Aug/03
32
5 C cargo tank
33
Start Lat: 13 05 N Lon 045 23W
34
Stop: lat: 13 34 N Lon: 045 49W
35
11340 m3
36
13.8 kts
37
Yes
38
Yes
39
180 m3 to Slop Port
40
N/A
Note:
Page 23 of 27
Doc No:
SP0598
Version:
(I) DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA

Date
Code (letter)
Item (number)

In charge
30/Aug/03
41
Slop Port
42
94 hours
43
N/A
44
Start at 1030 L/T (1430Z) Lat: 23 45N Lon 034 45W
45
15.36 mtr
46
15.96 mtr
47
347 m3 at 95 m3/hr
48
347 m3 at 95 m3/hr
49
Stop at 1410 L/T (1810Z) Lat: 23 12N Lon: 033 12W
50
Yes, but manual input for flow meter used due to flow meter failure.
51
18.34 mtr
52
12.8 kts
53
Yes
54
Yes
(J) DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH (examples of
various scenarios)
Date
Code (letter)
Item (number)

In charge
55
Slop Port
56
176.3 m3 disposed of; Nil retained
57.1
Slop barge Oily at Singapore anchorage /

176.3 m3
55
Slop S
56
748.4 m3 disposed of; Nil retained
Page 24 of 27
Date
Code (letter)
Item (number)
Doc No:
SP0598
Version:

In charge
57.3
Transferred to 4 center cargo tank;

Quantity transferred 748.4 m3;
Total quantity in 4 Center tank 748.4 m3
55
SBOT (Segregated Bilge Oil Tank)
56
8.3 m3 disposed of; 0.5 m3 retained
57.3
Transferred to Slop Port tank

Quantity transferred 8.3 m3
Total quantity in Slop Port tank 184.6 m3
Note:
Transfer of engine room bilges to cargo slop tanks is only permitted where the suitable connection (as noted in the ships IOPP
certificate) is available except in exceptional circumstances such as failure of the bilge separating equipment when approval will be
given by the Fleet Director. This entry should correspond to an equivalent entry in the Oil record Book Part I under Code 15.3
Receipts from reception facilities, i.e. terminal, barges, tank trucks, etc, must detail a description and the disposed quantity together
with time and date of the transfer. This receipt is to be attached to the oil record book.
(K) DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS

Date
Code (letter)
Item (number)

In charge
01/Sep/03
58
Start Lat: 02 34S Lon: 118 28E
59
5 C cargo tank
60
Yes
61
Stop Lat: 02 48N Lon: 119 35E
62
Yes
(M) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM

Date
Code (letter)
Item (number)

In charge
Page 25 of 27
Date
Code (letter)
Item (number)
Doc No:
SP0598
Version:

In charge
09/Oct/03
70
0935 L/T (0135Z)
71
N/A
72
Failure of ODME flow meter.

Note:
This entry is to be made immediately following failure of the ODME
In cases where there has been a failure of certain associated parts of the ODME, but not of the actual ODME itself (i.e. manual
inputs of speed and/or flow has been possible), this is to be clearly mentioned in the ORB. The office is to be advised of the
circumstances under which an ODME is used with manual inputs.
(M) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM

Date
Code (letter)
Item (number)

In charge
10/Oct/03
71
1613 L/T (0813Z)
72
Replaced failed flow meter with spare unit, tested and proven working
good.
Note:
This entry is to be made once ODME repairs have been completed and the unit returned to service.
In cases where there has been a failure of certain associated parts of the ODME, but not of the actual ODME itself (i.e. manual
inputs of speed and/or flow has been possible), this is to be clearly mentioned in the ORB. The office is to be advised of the
circumstances under which an ODME is used with manual inputs.
(N) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGE OF OIL

Date
Code (letter)
Item (number)

In charge
11/Nov/03
73
2248 L/T (1648Z)
74
Seria oil terminal, Brunei, SBM#3
75
Approximately 0.3 m3 of Labuan Crude Oil
76
Oil spill on deck occurred during final stages of loading with subsequent
oil escaping overboard through unsecured drain scupper.
Page 26 of 27
Doc No:
SP0598
Version:

Note:
1.
This entry is necessary only if there is a discharge of oil into the sea.
2.
An entry is not required for cases where a loss of containment has been fully contained onboard.
(O) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

Date
Code (letter)
Item (number)

In charge
11/Nov/03
2248 L/T (1648Z)

Start Lat: 02 34S Lon: 118 28E
Stop Lat: 02 48N Lon: 119 35E
Approximately 3.0 m3 of waste water transferred from ..(here enter
as exampled below) to Port Slop Tank
1.
Engine Room as a result of economizer washing.
2.
Cargo pumproom as a result of Labuan Crude Oil

Note:
Under this Code include additional items that could be a classified as operational, maintenance or as a result of a breakdown; e.g.
waste water accumulated in the engine-room (special soot tanks) as a result of economizer washing, water accumulated in cargo
pumproom bilges, etc. Such transfers should be undertaken, unless otherwise advised by the ship team or in case of an emergent
situation, during the vessels ballast passage.
Back to top
Page 27 of 27
ORB Part I Exercise Book
Doc No:
RF0230
Version:
Reference Material
Table of Contents
Purpose
Scope
Background
Instructions
ORB Questions
Purpose
To provide training to sea staff and to verify correct understanding of the instructions given in
Maintenance of the Oil Record Book (ORB) Procedure (SP0598)
Scope
Two versions of the ORB Exercise Booklet have been developed for use on board all vessels
certified under Teekay Shipping Limiteds Document of Compliance. One is targeted at Masters and
Chief Officers and the other at Chief Engineers and First Engineers.
Background
As part of Teekays environmental policy, there is significant focus on the overall accounting of oil,
particularly waste oil, aboard vessels. Integral to this policy is the tracking of all oil movements
within the oil system by recording them in the Oil Record Book.
Due to some information gaps, the ORB procedure has been revised to add further clarity. To verify
that this additional information is understood and can be applied successfully, the Exercise Book
includes an assortment of questions and scenarios that address the content of Maintenance of the
Oil Record Book (ORB) Procedure (SP0598).
Instructions
Please review the changes to Maintenance of the Oil Record Book (ORB) Procedure (SP0598). If
not familiar with SP0598, Engine Room Bilge Pumping Procedure (SP0432) and the related
Technical Directives (TDs), spend the necessary time to become fully familiar with them prior to
starting this exercise.
Once completed, return the Exercise Book to [email protected]. Responses to the questions
contained in the booklet will be graded and returned with appropriate feedback.
ORB Questions
Questions for Chief Engineers only
1.
Which of the following is NOT a responsibility of the Chief Engineer as stated in Maintenance
of the Oil Record Book (ORB) Procedure (SP0598)?
a) Ensuring that disposal of oily waste is undertaken in accordance with international
regulations and company procedures.
b) Ensuring that all details of the discharge are properly entered in the ships ORB (Part I).
Page 1 of 6
Doc No:
RF0230
Version:
c) Raising shipboard awareness of international requirements and company policies

regarding disposal of any oily waste.
2.
Which of the following is NOT a responsibility of the Chief Engineer as stated in Engine Room
Bilge Pumping Procedure (SP0432)?
a) Ensuring that the key for the bilge separator overboard is kept in a secure place and that
there are no duplicate keys available.
b) Ensuring that unambiguous instructions on the disposal of all waste and oily residues are
clearly posted in the Engine Control Room.
c) Informing the Bridge Officer of the watch at the start and completion of all bilge
overboard discharges.
Questions for Chief Engineer and First Engineer

3.
What is the correct retention period of the ORB?

a) Two years
b) Three years
c) Five years
4.
Fill in the blanks below.
All routine bilge over board pumping operations are to be carried out between .
hours. The only exception to this routine operation is
...
5.
Before starting, and after completing, bilge over board pumping operations, which two persons
need to be informed?
a) ....
b) ..
6.
The Chief Engineer will issue the key (0ver board valve) for the duration of the pumping
operation only. As soon as the operation is complete, the following four operations need to be
carried out:
a) ..
b) ..
c) ..
d) ..
Page 2 of 6
7.
Doc No:
RF0230
Version:
You are in the process of pumping the bilges over board when you notice that the White box
control unit is displaying a failure signal. You cannot obtain any more readings, so your next
steps (4) are:
a) ..
b) ..
c) ..
d) ..
8.
In this ORB entry, the quantity has been wrongly entered and needs to be changed from 1.5m
to 1.9m. Indicate the correct way of dealing with an ORB entry error.
Date
Code Letter
Item Number
Records Of Operations-Signature Of Officer In

Charge
20/06/2000
12.2
1.5 M
TRANSFERRED FROM
PURIFIER SLUDGE TANK TO WASTE OIL SETTLING TANK
9.
Complete the sentence from Maintenance of the Oil Record Book (ORB) Procedure (SP0598).
If a transfer of sludge or oily water has been made from the engine room tank to a cargo (slop)
tank, suitable details must be entered in:
..
..
10. On the inside front cover of the ORB (Part I), the following seven details from the ships IOPP
certificate supplemental Form A or B (as appropriate) are to be included: (List only the main
bullet points.)
a) ..
b) ..
c) ..
d) ..
e) ..
f) ..
g) ..
11. You have just completed a voyage and need to enter the ROB in your ORB. Which tanks are
required to be entered in the ORB by international regulation and which as per company
requirement? (For international regulation, log only the document in which they are stated
rather than the tank names.)
Page 3 of 6
Doc No:
RF0230
Version:
a) Tanks to be logged as per International regulation can be found in:

..
b) Tanks to be logged as per company
requirement.
12. From 14:15 to 15:45, you completed a transfer of 5m3 bilges over board from BHT. You also
decided to flush the OWS system for 10 minutes and can see from the White box flow meter
that 0.7 m3 of seawater passed through the system during the operation.
! Fill in following ORB template to reflect both operations.
Date
Code Letter
Item Number
Records Of Operations-Signature Of Officer In Charge
13. What is the preferred way to transfer bilge from bilge wells?
a) Directly over board through the 15 PPM equipment
b) Into the bilge holding tank
If your answer is a, the correct letter to be used to record this transfer is
If your answer is b, explain why.
..
..
14. You have just completed a transfer of 1.5m3 of sludge from the FO sludge tank and 0.7m3 of
sludge from the scavenge drain tank to the incinerator tank. For the purpose of this exercise,
the Scavenge drain tank is not included in your ships IOPP certificate.
! Fill in the ORB template to reflect both of operations.
Page 4 of 6
Date
Code Letter
Item Number
Doc No:
RF0230
Version:
15. You have just cleaned the air compressor sump tank and need to dispose of 30L of used oil.
How and where would you record this disposal?
..
..
16. On your last voyage, you cleaned under the piston and collected approx. 200 kg of solid
residue. There are two possible ways of disposing of this residue. One would be to incinerate
in ships incinerator and another to land a shore as garbage.
a) If you decide to incinerate the residue in your ships incinerator, where would you record
this operation?
..
.......................
b) If you have the opportunity to dispose of the residue ashore as garbage, which document
will be of extreme importance?
..
..
17. Similar to the question above, you have just cleaned the Economiser and need to dispose of
this waste.
a) If you decide to discharge over board, which requirement of the latest TD is important to
fulfill?
..
Page 5 of 6
Doc No:
RF0230
Version:
..
b) Under which category in your Garbage logbook will you record the disposal?
..
..
c) If you get opportunity to dispose of the waste ashore, which document will be of extreme
importance?
..
..
18. You have just joined the ship and notice that seals are not fitted on the OWS.
! On the drawing below, circle the flange or flanges where seals are required.
Discharge side
Suction side
OWS
White box
Pump
Ships name:
Rank and name of officer:
Date:
Page 6 of 6
ORB Part II Exercise Book
Doc No:
RF0231
Version:
Reference Material
Table of Contents
Purpose
Scope
Background
Instructions
ORB Questions
Purpose
To provide training to sea staff and to verify correct understanding of the instructions given in
Maintenance of the Oil Record Book (ORB) Procedure (SP0598).
Scope
Two versions of the ORB Exercise Booklet have been developed for use onboard all vessels
certified under Teekay Shipping Limiteds Document of Compliance. One is targeted at Masters and
Chief Officers and the other at Chief Engineers and First Engineers.
Background
As part of Teekays environmental policy, there is significant focus on the overall accounting of oil,
particularly waste oil, aboard vessels. Integral to this policy is the tracking of all oil movements
within the oil system by recording them in the Oil Record Book.
Due to some information gaps, the ORB procedure has been revised to add further clarity. To verify
that this additional information is understood and can be applied successfully, the Exercise Book
includes an assortment of questions and scenarios that address the content of the ORB procedure.
Instructions
Please review the changes to Maintenance of the Oil Record Book (ORB) Procedure (SP0598). If
not familiar with SP0598, Engine Room Bilge Pumping Procedure (SP0432) and the related
technical directives (TDs), spend the necessary time to become fully familiar with them prior to
starting this exercise.
Once completed, return the Exercise Book to [email protected]. Responses to the questions
contained in the booklet will be graded and returned with appropriate feedback.
ORB Questions
Questions for Masters only
1.
Which of the following is NOT a responsibility of Masters as stated in Maintenance of the Oil
Record Book (ORB) Procedure (SP0598)?
a) Checking that the oil record book entries have been carried out in a manner that tracks
the ships oil system.
b) Ensuring that the tracking and documentation of the ships cargo oil system is carried
out effectively.
Page 1 of 5
Doc No:
RF0231
Version:
c) Countersigning and dating each completed page of the ORB when presented. Under
law, it is ultimately the masters responsibility to sign the completed page of the ORB
(Part I or II), and he must seek to do so regularly.
2.
On the inside front cover of the ORB (Part I) list the seven details from the ships IOPP
certificate supplemental Form A or B (as appropriate) that are to be included. List the main
bullet points only.
a) ..
b) ..
c) ..
d) ..
e) ..
f) ..
g) ..
Questions for Masters and Chief Officers

3.
What is the correct retention period for ORB and ODME strip charts?
a) Two years
b) Three years
c) Five years
4.
In this ORB entry, the date was entered incorrectly and needs to be changed form 14/Jul/05 to
24/Jun/05. Indicate the correct way of dealing with an ORB entry error.\
Date
Code
(letter)
Item
(number)
Record of operations/signature of officer In charge
24/Jul/05
Singapore, Oil tanking terminal berth #2
1c, 3c, 5c, 2p, 2s,Slop P
Yes
Signature / Date
5.
You have just competed crude oil washing of 2c with #2 machine and 4c with #3 machine,
using the multi-stage method of washing.
! Fill in ORB the template to reflect these operations. Simulate other required information
as it would be in a real scenario.
Page 2 of 5
Date
Code Letter
6.
Item Number
Doc No:
RF0231
Version:
Complete the sentence from Maintenance of the Oil Record Book (ORB) Procedure (SP0598).
If a transfer of sludge or oily water has been made from the engine room tanks to a cargo (slop)
tank, suitable details must be entered in:
..
Page 3 of 5
Doc No:
RF0231
Version:
..
7.
On 16 April.05, 8m3 of sludge was transferred from the engine room tanks to a cargo (Port
slop) tank.
! Fill in the ORB template to reflect this operation.
Date
Code
(letter)
8.
Item (number)

In charge
A few minutes after starting the ODME on May 15, 2006 you notice that the failure alarm low
flow is constantly interrupting your operation. You decide to stop the operation and contact the
service engineer. Fortunately, you have scheduled a regular inspection of the ODME at your
next port on May 23. At that time, the ODME is repaired and made fully functional again.
! Fill in the ORB template to reflect these operations.
Date
Code
(letter)
9.
Item (number)
Record of operations/signature of officer in charge
After repairs on the ODME are completed on May 29, you decide to continue with the deslopping operation.
! Fill in the ORB template to reflect this operation. You can simulate all relevant figures.
Date
Code Letter
Item Number
Page 4 of 5
Doc No:
RF0231
Version:
10. You have just joined the ship and notice that seals are not fitted on the deck, forecastle and in
the pump room, as required by TD 34/05. Record all of the places on which you will be
required to put the seal.
a) ..
b) ..
c) ..
d) ..
e) ..
f)
...................................................
Ships name:
Rank and name of officer:
Date:
Page 5 of 5

Oil Record Book

Uploaded by

Copyright:

Available Formats

Oil Record Book

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Oil Record Book

Uploaded by

Copyright:

Available Formats

GENERAL NOTICE

Maintenance of the Oil Record Book (ORB) Procedure, Version 6

ORB Part I Exercise Book, Version 1

ORB Part II Exercise Book, Version 1

Revised Document (MOC1885)

New Documents (MOC1885)

SP0598 - Maintenance of the Oil Record Book (ORB) Procedure, Version 5

Maintenance of the Oil Record Book (ORB) Procedure

Standard Operating Practices

Maintenance of the Oil Record Book (ORB) Procedure

Maintenance of the Oil Record Book (ORB) Procedure

Raising shipboard awareness of international requirements and company policies regarding

Handing over a completed ORB to the Master for safekeeping.

Maintenance of the Oil Record Book (ORB) Procedure

See Some examples of correct ORB (Part II) entries

Maintenance of the Oil Record Book (ORB) Procedure

All entries to the ORB must:

Changes are not permitted to already entered information. In case of a simple/clerical

Relevant ORB entries are to be made immediately for:

Residues/solids as a result of maintenance are considered maintenance waste and should be

Maintenance of the Oil Record Book (ORB) Procedure

! Similarly, soot collected as a result of economizer washing is considered as maintenance

Maintaining the Oil Record Book (Part I)

Oil residue (sludge) tanks are noted in paragraph 3.1.

Maintenance of the Oil Record Book (ORB) Procedure

List of commonly reported failures in ORB record keeping

Using the wrong code when an OWS is operated.

Entries not sequentially dated.

Quantity of sludge generated is dependant on a number of factors including quality of the

Entries in ORB are made in pencil or there is evidence of use of whiteout.

Maintenance of the Oil Record Book (ORB) Procedure

List of items to be recorded in the ORB (Part I) - interpretation of instructions

Identity of tank(s) ballasted and/or cleaned.

Date of last cleaning oil commercial name density and/or viscosity

Positions of ship and time at the start and completion of cleaning;

Identity of tank(s) into which cleaning water was transferred.

Position of ship and time at the start and completion of ballasting;

Quantity of ballast if tanks are not cleaned in cubic meters;

Identity of tank(s) discharged.

Position of ship at start of discharge.

Position of ship on completion of discharge.

Maintenance of the Oil Record Book (ORB) Procedure

Ship's speed(s) during discharge.

.1 Through 15 ppm equipment;

Quantity discharged in cubic meters.

(C) Collection and disposal of oil residues (sludge)

Collection of oil residues.

Maintenance of the Oil Record Book (ORB) Procedure

- Total quantity of retention in cubic meters

Methods of disposal of residue.

(D) Non-Automatic Discharge OVERBOARD OR DISPOSAL OTHERWISE OF BILGE

Quantity discharged or disposed of in cubic meters.

Method of discharge or disposal:

Maintenance of the Oil Record Book (ORB) Procedure

Method of discharge overboard

(F) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM

Time of system failure.

Time when system has been made operational

Reasons for failure