DM-PH&SD-P4-TG02 - (Guidelines For Safety Audit Reports)

Organization Unit
Public Health & Safety Department
Form sheet title:
Guidelines for Safety Audit Reports

DM-PH&SD-P4-TG02
Doc Ref.
Background: A safety audit enables the assessment of safety standards in the

workplace. It also helps to identify unsafe work practices and
procedures. Since the majority of industrial accidents are caused by the
unsafe practices of personnel, reacting to information gathered from
audits can prevent accidents. Each major industry should have an audit
program involving regular audits concentrating on safety in plant,
machinery, equipment and procedures.
Safety audits will be required for major industries to ensure compliance
with the provisions of Local Order No. 61 of 1991, Occupational
Health and Safety Regulations in the Emirate of Dubai.
Guidelines :
1. Objectives
The aims of a safety audit are to:
1.1.
Appraise existing plants on occupational safety, hygiene and health aspects to

determine where improvements could be made.
1.2.
Review of drawings and other specifications for new facilities and equipment
to ensure they meet safety, hygiene and health requirements and safe practices.
1.3.
Review compliance with Municipal Regulations.
1.4.
Identify hazards and establish preventive and corrective measures.
1.5.
Assess company policy, responsibility, supervision and safety program

enforcement and effectiveness of hazard control.
1.6.
Appraise the safety performance of the factory.
1.7.
Assess risks and plan for emergencies.
2. Stages of Safety Audit

2.1.
Selection of an audit team

An safety audit team comprising of a leader and several members shall be
formed. The exact size will be determined by the
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2010 :
Organization Unit
Form sheet title:

DM-PH&SD-P4-TG02
Doc Ref.
i.
ii.
iii.
Time span of the audit

Manpower availability
Plant processes and size.
The audit team may consist of

*
Consultants. (Third party agency)
*
General Manager/Works Manager
*
Safety Manager/Officer
*
Safety Engineer/Officer
*
Supervisor/Engineer of individual plant.
*
Medical Officer
*
Officer of Occupational Health and Safety Section, Dubai
Municipality as required by the Public Health and Safety Department.
2.2.
Audit Scope
The audit scope will be determined by the Public Health and Safety
Department, Dubai Municipality at the time of requiring the employer to
conduct a safety audit. An audit may involve a single industrial
process/section of a factory or an entire industrial facility or to a particular
scope specified.
The management may conduct additional safety audits in addition to the
requirements made by the Public Health and Safety Department.
2.3.
Collection of Data
The preliminary data on plant operations is vital information for a safety audit
program. The type of information that will be useful in conducting the audit
are as follows:
1.
Design information
*
*
*
*
*
*
2.
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Plan, elevation, cross-section of buildings and layout

of plant and machinery.
Process flow charts
Raw materials used.
Process details and operating manuals.
Plant, machinery and equipment details
Plant designs including egress and exits.
Production process/activity, maintenance and procedures
2010 :
Organization Unit
Form sheet title:

DM-PH&SD-P4-TG02
Doc Ref.
*
*
*
*
*
*
*
*
3.
Safety Activities
*
*
*
*
*
*
2.4.
2.5.
Job descriptions/functions of personnel.

Operating procedures.
Maintenance activity/periodical testing of plant and
equipment.
Hazardous processes/activities.
Physical, chemical and biological hazards in various
activities.
Material safety data sheets.
Manpower involved.
Identification of each type of workplace.
Management commitment to Safety - Safety Policy Accident Prevention Programs.

Personal protection and medical examination.
Accident statistics/occupational illness/safety
performance.
Safety control measures/procedures.
Safety training.
Risk assessment/safety reports.
Inspection and identification of hazards in the plant, equipment,

handling, etc.
1.
The main objective of an inspection is the identification and appraisal of

accident and loss producing conditions and practices and suggestion of
accident prevention methods procedures and programs for each
workplace.
2.
A detailed safety inspection should identify the physical, chemical and

biological hazards in the workplace.
3.
An inspection should give special attention to high risk operations and

activities and previous audit observations.
4.
The inspection should involve conditions as well as practices.
Comprehensive Plant Safety Assessment

A comprehensive plant safety assessment is done with the help of thorough
analysis of the safety inspection reports and other data collected. The
assessment should cover safety in design, operation of plant and equipment,
procedures and also workmens attitude and work practices.
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2010 :
Organization Unit
Form sheet title:

DM-PH&SD-P4-TG02
Doc Ref.
2.6.
Evaluation of Safety Performance and Regulatory Compliance

1.
Accident statistics
I.
The accident statistics help to identify causation factors and

whether additional safety requirements are needed to eliminate
them in future accidents.
ii.
The statistics on accidents , injury and severity help to

a. Compare from period to period and
b. Indicate whether they are improving or deteriorating and to
assess the safety performance of the company.
2.7.
2.
Evaluate the various aspects of safety against the regulatory standards

and practices including exposure to chemicals in workplace air.
3.
Report on company safety practices, policies and accident prevention

systems and emergency evacuation procedures.
Preparation of Safety Audit Report

1.
When all the required information and findings are collected, they
should be documented and filed for reference.
2.
A safety audit report should cover the results of audit and

recommendations on occupational safety, health and hygiene aspects.
Format
a.
Introduction
-
b.
Scope of Audit
-
c.
5/4:
Company operation
Dates of audit conducted
Team members involved
Safety, health and hygiene issues that provide the basis for the audit.
Terms of reference giving the target processes and equipment that are
included.
Plant facility layout and details.
Results of Audit
2010 :
Organization Unit
Form sheet title:

DM-PH&SD-P4-TG02
Doc Ref.
Provide both qualitative and quantitative description of safety aspects

identified for each work place and the plant as described below:
*
*
*
*
*
d.
Evaluation of audit
1.
Provide management and technical assessment of safety, Health and

hygiene issues under occupational safety and health program.
2.
Assess compliance with Occupational Health and Safety regulations

of - Local Order No. 61 of 1991.
3.
Evaluate emergency plan and procedures of the plant with reference

to the work area.
4.
Recommend
i.
ii.
iii.
iv.
v.
3.
Processes
Maintenance activities
Methods and practices
Storage, handling practices
All other areas concerning safety of personnel, plant and
equipment including fire hazards.
Changes to management policies, practices or procedures and other

accident prevention programs.
Introduction of comprehensive occupational safety and health
program.
Action plan for various recommendations.
Training requirements
Plant equipment modifications or replacement.
Submission of Reports
A copy of the Safety Audit Report shall be submitted to Public Health and
Safety Department in compliance with the requirements to prepare the report.
FURTHER INFORMATION IS AVAILABLE

Public Health and Safety Department
Tel: 2064244 FAX: 2270160
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Organization Unit

Public Health & Safety Department

Form sheet title:

Guidelines for Safety Audit Reports

Background: A safety audit enables the assessment of safety standards in the

Appraise existing plants on occupational safety, hygiene and health aspects to

Review compliance with Municipal Regulations.

Identify hazards and establish preventive and corrective measures.

Assess company policy, responsibility, supervision and safety program

Appraise the safety performance of the factory.

Assess risks and plan for emergencies.

2. Stages of Safety Audit

Selection of an audit team

Public Health & Safety Department

Form sheet title:

Guidelines for Safety Audit Reports

Time span of the audit

The audit team may consist of

Plan, elevation, cross-section of buildings and layout

Production process/activity, maintenance and procedures

Public Health & Safety Department

Form sheet title:

Guidelines for Safety Audit Reports

Job descriptions/functions of personnel.

Management commitment to Safety - Safety Policy Accident Prevention Programs.

Inspection and identification of hazards in the plant, equipment,

The main objective of an inspection is the identification and appraisal of

A detailed safety inspection should identify the physical, chemical and

An inspection should give special attention to high risk operations and

The inspection should involve conditions as well as practices.

Comprehensive Plant Safety Assessment

Public Health & Safety Department

Form sheet title:

Guidelines for Safety Audit Reports

Evaluation of Safety Performance and Regulatory Compliance

The accident statistics help to identify causation factors and

The statistics on accidents , injury and severity help to

Evaluate the various aspects of safety against the regulatory standards

Report on company safety practices, policies and accident prevention

Preparation of Safety Audit Report

A safety audit report should cover the results of audit and

Public Health & Safety Department

Form sheet title:

Guidelines for Safety Audit Reports

Provide both qualitative and quantitative description of safety aspects

Provide management and technical assessment of safety, Health and

Assess compliance with Occupational Health and Safety regulations

Evaluate emergency plan and procedures of the plant with reference

Changes to management policies, practices or procedures and other

FURTHER INFORMATION IS AVAILABLE

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