Ug-Apdciic4300 3300 2200

ApeosPort-II C4300/C3300/C2200
DocuCentre-II C4300/C3300/C2200
User Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of
Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States.
and other countries.
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UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of
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PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the U.S. and/
or other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
Xerox, The Document Company, Ethernet, CentreWare, and the digital X are trademarks of Xerox
Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks
of Xerox Corporation and Fuji Xerox Co., Ltd.
DocuWorks is a trademark.
Table of Contents
Table of Contents
Table of Contents ........................................................................................................ 1
1
Before Using the Machine ...................................................................................... 13

Preface ...................................................................................................................... 14
Using This Guide ....................................................................................................... 15
Related Information Sources ................................................................................ 15
Organization of this Guide ......................................................................................... 16
Conventions .......................................................................................................... 17
Safety Notes .............................................................................................................. 18
WARNING - Electrical Safety Information............................................................. 19
Laser Safety Information....................................................................................... 19
Operational Safety Information ............................................................................. 20
Maintenance Information ...................................................................................... 21
Ozone Safety Information ..................................................................................... 21
For Consumables.................................................................................................. 21
Radio Frequency Emissions ................................................................................. 21
Product Safety Certification .................................................................................. 22
About License............................................................................................................ 23
RSA BSAFE.......................................................................................................... 23
Heimdal................................................................................................................. 23
LZMA .................................................................................................................... 23
JPEG Code ........................................................................................................... 24
Libcurl ................................................................................................................... 24
FreeBSD ............................................................................................................... 24
Legal Notice............................................................................................................... 26
Product Overview .................................................................................................... 27

Machine Components................................................................................................ 28
Power On / Off........................................................................................................... 35
Powering On ......................................................................................................... 35
Powering Off ......................................................................................................... 36
Circuit Breaker........................................................................................................... 37
Power Saver mode .................................................................................................... 38
Changing the Power Saver Mode Change Interval............................................... 38
Exiting the Power Saver Mode.............................................................................. 40
Control Panel............................................................................................................. 41
Customizing the Control Panel ............................................................................. 43
Copy.......................................................................................................................... 47
Copying Procedure.................................................................................................... 48
Step 1 Loading Documents................................................................................... 48
Step 2 Selecting Features..................................................................................... 50
Step 3 Entering the Quantity..................................................................................50

Step 4 Starting the Copy Job.................................................................................51
Step 5 Confirming the Copy Job in the Job Status ................................................52
Operations during Copying.........................................................................................53
Stopping the Copy Job ..........................................................................................53
Changing the Number of Copies ...........................................................................54
Interrupting the Copy Job ......................................................................................54
Copy ...........................................................................................................................56
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................56
Paper Supply (Selecting the Paper for Copying) ...................................................58
Output Color (Selecting the Color to Copy) ...........................................................60
Image Shift (Shifting the Image Copy Position) .....................................................63
Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................63
Lighten/Darken (Adjusting the Copy Density)........................................................63
Image Quality .............................................................................................................64
Color Effects (Selecting Image Quality).................................................................64
Original Type (Selecting the Document Type).......................................................65
Image Options (Adjusting Copy Density / Sharpness / Color Saturation
of images) ..............................................................................................................66
Image Enhancement (Erasing the Background Color of Documents/Adjusting
contrast).................................................................................................................67
Color Balance (Adjusting Color Balance) ..............................................................67
Color Shift (Adjusting Color Tone) .........................................................................68
Layout Adjustment......................................................................................................69
2 Sided Copying (Making 2 sided Copies).............................................................69
Book Copying (Copying Facing Pages onto Separate Sheets) .............................70
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................71
Original Size (Specifying the Scan Size for the Document)...................................72
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......73
Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................74
Image Shift (Shifting the Image Copy Position) .....................................................74
Image Rotation (Making Copies with the Image Rotated Vertically or
Horizontally)...........................................................................................................76
Invert Image (Making Reversed Copies of Images) ..............................................77
Original Orientation (Specify the Orientation of Loaded Documents)....................77
Output Format ............................................................................................................79
2 Sided Copying (Making 2-sided Copies) ............................................................79
Copy Output (Outputting by Specifying Finishing).................................................79
Booklet Creation (Creating a Booklet) ...................................................................81
Covers (Attaching a Cover to Copies) ...................................................................84
Transparency Separators (Inserting Blank Sheets between Transparencies) ......85
Multiple-Up (Copying Multiple Sheets onto One Sheet) ........................................85
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................86
Repeat Image (Making Multiple Copies on One Sheet) ........................................87
Annotation (Adding Stamp/Date/Page Number to Copies)....................................88
Table of Contents
Watermark (Printing Control Number on the Background) ................................... 92

Secure Watermark (Managing Document Security) ............................................. 95
Folding (Outputting Bi-Folded Paper) ................................................................... 96
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ...................... 96
Job Assembly ............................................................................................................ 98
Build Job (Making Copies of Documents with Different Settings in a Single
Operation) ............................................................................................................. 98
Sample Set (Checking the Finished Output of the Copy) ................................... 100
Combine Original Sets (Adding Originals) .......................................................... 101
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area
when Copying) .................................................................................................... 102
4
Fax .......................................................................................................................... 105

Fax Procedure ......................................................................................................... 106
Step 1 Loading Documents................................................................................. 106
Step 2 Selecting Features................................................................................... 108
Step 3 Specifying the Destination ....................................................................... 108
Step 4 Starting the Fax Job ................................................................................ 110
Step 5 Confirming the Fax Job in the Job Status................................................ 111
Operations during Faxing ........................................................................................ 112
Stopping the Fax Job .......................................................................................... 112
Changing the Scan Settings ............................................................................... 113
About Internet Fax ................................................................................................... 114
Internet Fax Overview......................................................................................... 114
Sending iFax (iFax Transmission) ...................................................................... 116
Useful Features................................................................................................... 118
Fax/Internet Fax ...................................................................................................... 121
iFax/Fax (Selecting iFax/Fax) ............................................................................. 121
Next Recipient (Sending Faxes to Multiple Recipients) ...................................... 121
Specifying a Destination Using the Address Book.............................................. 122
Speed Dialing (Entering Numbers using Address Number)................................ 123
Specifying a Destination using One Touch Buttons............................................ 123
Specifying a Destination using the Keyboard Screen ......................................... 124
Entering Specific Symbols .................................................................................. 124
Removing/Confirming Specified Recipient.......................................................... 125
General Settings...................................................................................................... 126
Lighten/Darken (Adjusting Density Level)........................................................... 126
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 126
Original Type (Selecting the Image Quality Type for the Document).................. 127
Resolution (Specifying the Scanning Resolution) ............................................... 128
Layout Adjustment................................................................................................... 129
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 129
Original Size (Specifying the Scan Size for the Original).................................... 129
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 130
Book Scanning (Scanning Facing Pages onto Separate Sheets)....................... 131
Reduce/Enlarge (Specifying the Scan Ratio for the Original)..............................131

Transmission Options...............................................................................................133
Report / Read Receipts (Confirming Transmission Results) ...............................133
Communication Mode (Selecting a Communication Mode).................................134
Priority Send / Delayed Start (Specifying Send Priority/Send Time) ...................135
Send Header (Adding Sender Name and Phone Number to Faxes)...................137
Cover Note (Transmitting Documents With a Cover Page) .................................137
iFax Subject (Specifying the iFax Subject) ..........................................................140
iFax Comment (Mail Contents) (Editing the iFax Mail Contents).........................140
Recipient Print Sets (Printing Multiple Copies at the Remote Machine)..............141
Remote Mailbox (Using Remote Mailbox) ...........................................................141
F Code (Using F Code Transmission) .................................................................143
iFax Profile (Specifying iFax Profiles) ..................................................................146
Multiple-Up (Sending Multiple Documents with Combining in 1 sheet) ...............147
Advanced Features ..................................................................................................148
Polling (Retrieving Documents from Remote Machines) .....................................148
Store for Polling (Allowing Remote Machines to Retrieve Documents from Your
Machine) ..............................................................................................................149
On-hook (Confirming Remote Machine Response Prior to Transmission)..........151
Broadcast .................................................................................................................152
Broadcast Send (Transmitting to Multiple Recipients).........................................152
Relay Broadcast (Transmitting Documents Through a Relay Station) ................152
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ..156
Receiving Faxes.......................................................................................................161
Switching between Auto Receive and Manual Receive.......................................161
Using Auto Receive .............................................................................................161
Using Manual Receive.........................................................................................162
Using Mailbox Receive ........................................................................................162
Facsimile Information Services ................................................................................163
Using the Receiver ..............................................................................................163
When Not Using a Receiver ................................................................................164
5
Scan.........................................................................................................................165
Scanning Procedure.................................................................................................166
Step 1 Loading Documents .................................................................................166
Step 2 Selecting Features ...................................................................................168
Step 3 Starting the Scan Job ...............................................................................170
Step 4 Confirming the Scan Job in Job Status ....................................................171
Step 5 Saving the Scanned Data.........................................................................171
Operations during Scanning.....................................................................................172
Stopping the Scan Job.........................................................................................172
Changing the Scan Settings ................................................................................173
E-mail .......................................................................................................................174
Address Book ......................................................................................................174
Keyboard .............................................................................................................176
Table of Contents
Adding the Sender's Address.............................................................................. 177

Recipient(s)......................................................................................................... 177
[Edit Recipient] Screen ....................................................................................... 178
From.................................................................................................................... 178
Subject ................................................................................................................ 179
Message ............................................................................................................. 179
Scan to Mailbox ....................................................................................................... 180
Scan to PC .............................................................................................................. 181
Transfer Protocol ................................................................................................ 181
Address Book...................................................................................................... 181
Browse... ............................................................................................................. 182
Forwarding Specification..................................................................................... 182
General Settings...................................................................................................... 184
Scanning Color (Selecting the Color to Scan) .................................................... 184
2 Sided Originals (Scanning Both Sides of a Document) ................................... 185
Original Type (Selecting the Document Type) .................................................... 186
File Format (Selecting the Format of Scanned Data) ......................................... 186
Image Quality .......................................................................................................... 191
Photographs (Scanning a Color Photograph) ..................................................... 191
Image Options (Adjusting Scan Density and Image Sharpness) ........................ 191
Image Enhancement (Erasing the Background Color of Documents/Adjusting
contrast) .............................................................................................................. 192
Shadow Suppression (Suppressing the Document Background) ....................... 192
Color Space (Specifying Color Space) ............................................................... 192
Layout Adjustment................................................................................................... 194
Scan Resolution (Specifying a Scanning Resolution)......................................... 194
2 Sided Originals (Scanning Both Sides of a Document) ................................... 194
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 195
Original Size (Specifying an Original Size) ......................................................... 196
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 196
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 197
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 198
Output Format ......................................................................................................... 199
Image Compression (Specifying an Image Compression Ratio
When Scanning) ................................................................................................. 199
Read Receipts .................................................................................................... 200
Split Send (Sending in Sections) ........................................................................ 200
File Name (Specifying the Filename to be Sent) ................................................ 200
Reply To (Set the Address for Reply) ................................................................. 201
File Name Conflict (Setting Procedures When a File Name conflicts
with others) ......................................................................................................... 201
Document Name (Specifying the Filename to be Saved) ................................... 202
6
Send from Mailbox ................................................................................................ 203

Mailbox Operating Procedure.................................................................................. 204
Step 1 Opening the [Send from Mailbox] Screen ................................................204

Step 2 Selecting a Mailbox ..................................................................................204
Step 3 Checking/Selecting Mailbox Documents ..................................................204
Step 4 Operating Mailbox Documents .................................................................205
Selecting a Mailbox ..................................................................................................206
Checking/Selecting Mailbox Documents ..................................................................207
Printing/Deleting Documents in the Mailbox.............................................................208
[Mailbox - Print Settings] Screen .........................................................................208
Configuring/Starting Job Flow ..................................................................................211
Job Flow Restrictions...........................................................................................214
7
Stored Programming..............................................................................................215
Stored Programming Overview ................................................................................216
Registering/Deleting/Renaming Stored Programs ...................................................217
Registering Stored Program ................................................................................218
Deleting a Stored Program ..................................................................................218
Entering/Changing Stored Program Name ..........................................................219
Assigning/Changing Icons for Stored Programs..................................................219
Calling Stored Programs ..........................................................................................220
Computer Operations ............................................................................................221

Features Overview ...................................................................................................222
Print Driver...........................................................................................................222
Network Scanner Utility2 .....................................................................................224
CentreWare Internet Services .............................................................................224
Printing .....................................................................................................................228
E-mail Printing ..........................................................................................................229
Setup ...................................................................................................................229
Sending E-Mail ....................................................................................................229
Importing Scanned Data...........................................................................................231
Importing to a TWAIN Compatible Application ....................................................231
Importing Using Mailbox Viewer2 ........................................................................233
Importing Using CentreWare Internet Services ...................................................235
Importing with the WebDAV protocol...................................................................236
Sending Fax .............................................................................................................237
Registering Destinations......................................................................................237
Paper and Other Media ..........................................................................................239

Paper Types .............................................................................................................240
Paper Type ..........................................................................................................240
Loading Paper ..........................................................................................................249
Loading Paper in the Trays 1 to 4........................................................................249
Loading Paper in the Tray 5 (Bypass) .................................................................250
Changing the Paper Size for the Trays ....................................................................253
Table of Contents
Changing the Paper Settings................................................................................... 255

10 System Settings..................................................................................................... 257
System Settings Procedure ..................................................................................... 258
Step 1 Entering System Administration Mode .................................................... 258
Step 2 Entering the System Administrator User ID and Password ..................... 258
Step 3 Selecting the Operation Mode from the System Administrator Menu...... 259
Step 4 Selecting an Item on the [System Settings] Screen ................................ 259
Step 5 Setting a Feature ..................................................................................... 260
Step 6 Exiting the System Administration Mode ................................................. 260
System Settings Menu List ...................................................................................... 261
Entering Text ........................................................................................................... 271
Common Settings .................................................................................................... 272
Machine Clock/Timers ........................................................................................ 272
Audio Tones........................................................................................................ 274
Screen/Button Settings ....................................................................................... 276
Paper Tray Settings ............................................................................................ 277
Watermark .......................................................................................................... 279
Secure Watermark .............................................................................................. 280
Image Quality Adjustment................................................................................... 282
Reports ............................................................................................................... 284
Maintenance ....................................................................................................... 285
Other Settings ..................................................................................................... 285
Copy Mode Settings ................................................................................................ 292
Copy Tab ............................................................................................................ 292
Copy Defaults ..................................................................................................... 293
Copy Control ....................................................................................................... 297
Original Size Defaults ......................................................................................... 299
Reduce/Enlarge Presets ..................................................................................... 299
Custom Colors .................................................................................................... 299
Annotation - Create Stamps................................................................................ 299
Network Settings ..................................................................................................... 300
Port Settings ....................................................................................................... 300
Protocol Settings................................................................................................. 300
Machines E-mail Address/Host Name ............................................................... 301
Outgoing / Incoming E-mail Settings................................................................... 301
PKI (Public Key) Settings.................................................................................... 301
Other Settings ..................................................................................................... 302
Print Mode Settings ................................................................................................. 303
Allocate Memory ................................................................................................. 303
Delete Form ........................................................................................................ 305
Other Settings ..................................................................................................... 305
Scan Mode Settings ................................................................................................ 308
General Settings Tab .......................................................................................... 308
Scan Defaults...................................................................................................... 308
Scan to PC Defaults ............................................................................................310

Original Size Defaults ..........................................................................................310
Output Size Defaults............................................................................................310
Reduce/Enlarge Presets......................................................................................311
Other Settings......................................................................................................311
Fax Mode Settings ...................................................................................................313
Screen Defaults ...................................................................................................313
Fax Defaults.........................................................................................................313
Fax Control ..........................................................................................................315
File Destination/Output Destination .....................................................................318
Reduce/Enlarge Presets......................................................................................319
Original Size Defaults ..........................................................................................319
Local Terminal Information ..................................................................................320
iFax Control .........................................................................................................320
E-mail/Internet Fax Settings .....................................................................................323
E-mail Control ......................................................................................................323
Mailbox/Stored Document Settings ..........................................................................326
Mailbox Settings ..................................................................................................326
Stored Document Settings...................................................................................327
Setup Menu ..............................................................................................................328
Mailbox ................................................................................................................328
Job Flow Sheets ..................................................................................................330
Job Flow Sheet Keywords ...................................................................................334
Address Book (Address Number) ........................................................................334
Group Send .........................................................................................................340
Comments ...........................................................................................................341
System Administrator Settings .................................................................................342
System Administrator Login ID ............................................................................342
System Administrators Passcode .......................................................................342
Maximum Login Attempts ....................................................................................343
Login Setup/Auditron Administration ........................................................................344
Create/Check User Accounts ..............................................................................344
Account Details....................................................................................................346
Reset User Accounts ...........................................................................................346
System Administrator's Meter (Copy Jobs)..........................................................347
User Details Setup...............................................................................................347
Charge / Private Print Settings ............................................................................348
Fax Billing Data....................................................................................................350
Passcode Entry from Control Panel.....................................................................350
Login Setup/Auditron Mode .................................................................................350
11 Job Status ...............................................................................................................353
Job Status Overview ................................................................................................354
Checking Current/Pending Jobs...............................................................................355
Table of Contents
Checking Completed Jobs....................................................................................... 356

Printing and Deleting Stored Documents ................................................................ 357
Private Charge Print............................................................................................ 357
Charge Print........................................................................................................ 359
Secure Print ........................................................................................................ 360
Sample Print ....................................................................................................... 362
Delayed Print ...................................................................................................... 363
Public Mailbox..................................................................................................... 364
Undelivered Faxes .............................................................................................. 365
Printing Pending Jobs.............................................................................................. 367
Handling Error Terminations.................................................................................... 368
12 Machine Status ...................................................................................................... 369
Overview of Machine Status.................................................................................... 370
Machine Status........................................................................................................ 371
Machine Information ........................................................................................... 371
Paper Tray .......................................................................................................... 372
Overwrite Hard Disk............................................................................................ 372
Print Mode........................................................................................................... 373
Fax Receiving Mode ........................................................................................... 375
Billing Meter/Print Report......................................................................................... 376
Billing Meter ........................................................................................................ 376
User Account Billing Meter.................................................................................. 377
Print Report/List .................................................................................................. 378
Automatically Printed Reports/Lists .................................................................... 385
Supplies................................................................................................................... 387
Faults....................................................................................................................... 388
13 Authentication and Auditron Administration...................................................... 389
Overview of Authentication...................................................................................... 390
Users Controlled by Authentication..................................................................... 390
Types of Authentication ...................................................................................... 390
Features Controlled by Authentication................................................................ 391
Authentication for Job Flow Sheets and Mailboxes................................................. 394
Job Flow Sheet Types ........................................................................................ 394
Types of Mailboxes ............................................................................................. 397
Linking Job Flow Sheets to Mailboxes................................................................ 399
Overview of Auditron Administration ....................................................................... 401
Authentication and Auditron Administration ........................................................ 401
Manageable Features and Services ................................................................... 402
14 Maintenance........................................................................................................... 409
Replacing Consumables.......................................................................................... 410
Replacing the Toner Cartridge............................................................................ 411
Replacing the Waste Toner Container [B] .......................................................... 412
Replacing Drum Cartridge [A1], [A2], [A3], or [A4] (for customers having a spot
maintenance contract) .........................................................................................415
Replacing the Staple Cartridge (With B Finisher) ................................................418
Replacing the Staple Cartridge (with C Finisher or C Finisher with
Booklet Maker).....................................................................................................420
Replacing the Staple Cartridge for Booklet (When a C Finisher with
Booklet Maker is Installed)...................................................................................422
Emptying the Punch Scrap Container (When C Finisher or C Finisher with
Booklet Maker is Installed)...................................................................................423
Replacing the Stamp Cartridge............................................................................424
Cleaning the Machine...............................................................................................425
Cleaning the Exterior ...........................................................................................425
Cleaning the Inside of the Machine (Laser Scanner)...........................................425
Cleaning the Document Cover and Document Glass ..........................................427
Cleaning the Film and Constant Velocity Transport Glass ..................................428
Cleaning the Document Feeder Roller ................................................................429
Executing Calibration ...............................................................................................430
Printing a Report/List................................................................................................433
15 Problem Solving .....................................................................................................435
Troubleshooting........................................................................................................436
Machine Trouble.......................................................................................................438
Image Quality Trouble ..............................................................................................443
Trouble during Copying ............................................................................................449
Unable to Copy ....................................................................................................449
The Copy Result is Not What was Expected .......................................................449
Trouble during Printing .............................................................................................453
Unable to Print .....................................................................................................453
The Print Result is Not What was Expected ........................................................454
Trouble during Faxing ..............................................................................................456
Sending Problems ...............................................................................................456
Receiving Problems.............................................................................................457
Trouble during Scanning ..........................................................................................460
Unable to Scan with the Machine ........................................................................460
Unable to Import Scanned Documents to the Computer .....................................460
Unable to Send a Scanned Document over the Network (FTP/SMB) .................461
Unable to Send E-mail.........................................................................................462
The Image is not What was Expected .................................................................462
Error Code................................................................................................................465
Other Errors .........................................................................................................524
Paper Jams ..............................................................................................................525
Paper Jams at the Upper-left Side of the Machine ..............................................526
Paper Jams at the Left-center Section of the Machine........................................527
Paper Jams at the Lower-left Side of the Machine ..............................................528
Paper Jams in the Trays 1 to 4............................................................................528
10
Table of Contents
Paper Jams in the High Capacity Feeders ......................................................... 529

Paper Jams in the Tray 5 (Bypass)..................................................................... 530
Paper Jams in the Duplex Kit.............................................................................. 530
Paper Jams in the B Finisher.............................................................................. 531
Paper Jams in the C Finisher / C Finisher with Booklet Maker........................... 533
Document Jams....................................................................................................... 543
Stapler Faults .......................................................................................................... 545
Staple Jams in the Staple Cartridge (For B Finisher) ......................................... 546
Staple Jams in the Staple Cartridge (C Finisher or C Finisher with
Booklet Maker).................................................................................................... 548
Staple Jams in the Booklet Staple Cartridge (For C Finisher with
Booklet Maker).................................................................................................... 549
16 Appendix ................................................................................................................ 551
Specifications .......................................................................................................... 552
Printable Area.......................................................................................................... 563
Standard Printable Area...................................................................................... 563
Extended Printable Area ..................................................................................... 563
ESC/P Emulation..................................................................................................... 564
Emulation ............................................................................................................ 564
Fonts ................................................................................................................... 565
Output Feature.................................................................................................... 565
ESC/P Emulation Print Features......................................................................... 566
ESC/P Emulation Settings .................................................................................. 566
Magnification Table............................................................................................. 573
Paper Size and Number of Printable Characters................................................ 577
PDF Direct Print....................................................................................................... 579
PDF Direct Print Settings .................................................................................... 579
PCL Emulation......................................................................................................... 581
HP-GL2 Emulation................................................................................................... 584
Hard Clip Area .................................................................................................... 588
Printable Area ..................................................................................................... 589
Auto Layout......................................................................................................... 591
Optional Components.............................................................................................. 598
Notes and Restrictions ............................................................................................ 599
Notes and Restrictions on the Use of the Machine............................................. 599
Notes and Restrictions in the Interrupt Mode...................................................... 600
Notes and Restrictions on the Use of the iFax Feature ...................................... 601
Notes and Restrictions when Connecting with Internet Service Provider ........... 604
Using the Telephone ............................................................................................... 606
Placing a Call ...................................................................................................... 606
Simple Operating Procedures ................................................................................. 608
Fax Settings ........................................................................................................ 608
Scan Settings...................................................................................................... 609
11
Copy Settings ......................................................................................................610

Common Settings ................................................................................................610
17 Glossary ..................................................................................................................613
Glossary ...................................................................................................................614
Index...............................................................................................................................619
12
1 Before Using the Machine

This chapter describes how to use this guide.
z
Preface .......................................................................................................14
Using This Guide ........................................................................................15
Organization of this Guide ..........................................................................16
Safety Notes ...............................................................................................18
About License .............................................................................................23
Legal Notice................................................................................................26
Preface
Before Using the Machine
Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200,

DocuCentre-II C4300/C3300/C2200 (hereafter referred to as the machine).
This guide provides all the necessary copy/print/scan/fax operating procedures,
maintenance information like how to clear paper jams, daily care, setting various items,
and precautions.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After
reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.
In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to
radio frequency interference regulations, and also complies with the Australian
Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
14
Using This Guide
Using This Guide
Related Information Sources

We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide (this guide)
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
ApeosPort Function Guide
Describes the copy, print, scan, and fax features which are unique to ApeosPort. The
features described in the ApeosPort Function Guide are not listed in the User Guide.
For information on the common features, refer to the User Guide.
Network Administrator Guide
Aimed toward network administrators, as a guide to setting up the network
environment.
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CentreWare Utilities CD-ROM.
Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II C4300/C3300/C2200,
DocuCentre-II C4300/C3300/C2200. These User Guides are referred to as "guides for
optional accessories". Guides for optional accessories are provided in two forms, as
printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
15
This section describes the organization of this guide.
Organization of this Guide

This guide consists of the following chapters.

Describes how to use this document, as well as cautions on using the product safely
and legally.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, how to use the touch screen, and how to set the power saver
feature.
3 Copy
Describes the copy features and operations.
4 Fax
Describes the fax features and operations.
5 Scan
Describes the scan features and operations.
6 Send from Mailbox
Describes the mailbox features and how to work with mailboxes.
7 Stored Programming
Describes the stored programming feature.
8 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned documents, sending fax, as well as using CentreWare Internet
Services.
9 Paper and Other Media
Describes the types of paper that can be used on the machine, precautions when
handling paper, and how to load paper in trays.
10 System Settings
Describes how to use the system settings.
11 Job Status
Describes how to confirm the job status and delete jobs.
12 Machine Status
Describes how to confirm the machine configurations and error information.
13 Authentication and Auditron Administration
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
16
Organization of this Guide
14 Maintenance
Describes procedures for replacing consumables, cleaning the machine, calibration,
and printing reports/lists.
Describes measures for paper jams, and actions when an error message appears.
17 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
18 Glossary
A glossary of terms used in this guide.
Conventions
z
The screen images and illustrations that are used in this guide are for the
DocuCentre series. For the screen images and illustrations for the ApeosPort
series, refer to the ApeosPort Function Guide.
The screen images and illustrations that are used in this guide are based on the
machine configuration with the various options. Some of the items in the screen
images may not be displayed or there may be features that cannot be used
depending on the machine configuration.
In this document, "Computer" refers to a personal computer or workstation.
The following icons are used in this guide.

Important:Indicates important information that you should read.
Note:
Indicates additional information on operations or features.
The following conventions are used in this guide:

"
"
A cross-reference included in this guide.
"
"
Refers to names of CD-ROM, features, and touch screen

messages and input text.
Refers to folders, files, applications, button or menu names

displayed in the touch screen.
The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
15 Problem Solving
<
> button :
Indicates a hardware button on the computer.
<
> key
Indicates a key on the keyboard of the computer.
Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
, ,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
LEF Orientation
SEF Orientation
Paper feed direction
Paper feed direction
17
Safety Notes
Read these safety notes carefully before using this product to make sure you operate
the equipment safely.
Your Fuji Xerox product and recommended supplies have been designed and tested
to meet strict safety requirements. These include safety agency approval, and
compliance to established environmental standards. Please read the following
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been verified
using Fuji Xerox materials only.
WARNING: Any unauthorized alteration, which may include the addition of new
functions or connection of external devices, may impact the product
certification. Please contact your authorized Service Provider for more
information.
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
Warning
This WARNING alerts users to areas of the product where there is

the possibility of personal injury.
Warning
This WARNING alerts users to areas of the product where there

are heated surfaces, which should not be touched.
Electrical Supply
This product shall be operated from the type of electrical supply indicated on the
product data plate label. If you are not sure that your electrical supply meets the
requirements, please consult your local power company for advice.
WARNING: This product must be connected to a protective earth
circuit.
This product is supplied with a plug that has a protective earth pin. This plug
will fit only into an earthed electrical outlet. This is a safety feature. To avoid
risk of electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use an earthed adapter plug to connect the
product to an electrical outlet that lacks an earth connection terminal.
Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only.
Operator access to hazardous areas is restricted with covers or guards, which would
require a tool to remove. Never remove these covers or guards.
Maintenance
Any operator product maintenance procedures will be described in the customer
documentation supplied with the product. Do not carry out any maintenance
procedures on this product which are not described in the customer documentation.
18
Safety Notes
Cleaning Your Product
WARNING - Electrical Safety Information

Z Only use the power cord supplied with the equipment.
Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do
not use an extension cord. If you do not know whether an outlet is grounded, consult
a qualified electrician.
Z This equipment is to be used on a branch circuit that has larger capacity than rated
ampere and voltage of the machine. See data plate on the rear panel for the rated
ampere and voltage of this equipment. If the machine needs to be moved to a
different location, contact a Fuji Xerox Service Representative or your authorized
local representative or service support organization.
Z Improper connection of the equipment-grounding conductor can result in an electric
shock.
X Do not place this equipment where people might step on or trip over the power cord.
X Do not place objects on the power cord.
X Do not override or disable electrical or mechanical interlocks.
X Do not obstruct the ventilation openings.
X Never push objects of any kind into slots or openings on the equipment.
Z If any of the following conditions occur, switch off the power to the machine
immediately and disconnect the power cord from the electrical outlet. Call an
authorized local service representative to correct the problem.
- The equipment emits unusual noises or odors.
- The power cord is damaged or frayed.
- A wall panel circuit breaker, fuse, or other safety device has been tripped.
- Liquid has spilled into the equipment.
- The equipment is exposed to water.
- Any part of the equipment is damaged.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back
of the machine as a plug-in device. To remove all electrical power from the equipment,
disconnect the power cable from the electrical outlet.
Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedures other
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser products set by government, national and international agencies as
a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed
during all phases of customer operation and maintenance.
19
Before cleaning this product, unplug the product from the electrical outlet. Always use
materials specified for this product. The use of other materials may result in poor
performance and may create a hazardous situation. Do not use aerosol cleaners, they
may be explosive and flammable under certain circumstances.
Operational Safety Information

To ensure the continued safe operation of your Fuji Xerox equipment, follow these
safety guidelines at all times.
Do These:
Always connect equipment to a correctly grounded power outlet. If in doubt, have
the outlet checked by a qualified electrician.
Z This equipment must be connected to a protective earth circuit.
z
This equipment is supplied with a plug that has a protective earth pin. This plug will
fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
Always follow all warnings and instructions that are marked on or supplied with the
equipment.
Always exercise care when moving or relocating equipment. Please contact your
local Fuji Xerox Service Department, or your local support organization to arrange
relocation of the product to a location outside of your building.
Always locate the equipment in an area that has adequate ventilation, and space for
servicing. See installation instructions for minimum dimensions.
Always use materials and supplies specifically designed for your Fuji Xerox
equipment. Use of unsuitable materials may result in poor performance.
Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
20
Never use a plug that lacks an earth connection terminal to connect the product to
an electrical outlet.
Never attempt any maintenance procedures that are not specifically described in the
customer documentation.
This equipment should not be placed in a built-in unit unless proper ventilation is
provided. Please contact your authorized local dealer for further information.
Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
Never locate the equipment near a radiator or any other heat source.
Never push objects of any kind into the ventilation openings.
Never override or cheat any of the electrical or mechanical interlock devices.
Never operate the equipment if you notice unusual noises or odors. Disconnect the
power cord from the electrical outlet and contact your local Fuji Xerox Service
Representative or Service Provider immediately.
Safety Notes
Maintenance Information
Do not use aerosol cleaners. The use of cleaners that are not approved may cause
poor performance of the equipment, and could create a dangerous condition.
Use supplies and cleaning materials only as directed in the customer

documentation. Keep all these materials out of the reach of children.
Do not remove covers or guards that are fastened with screws. There are no parts
behind these covers that you can maintain or service.
Do not perform any maintenance procedures unless you have been trained to do
them by an authorized local dealer or unless a procedure is specifically described in
the customer documentation.
Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Adhering to the correct
environmental conditions as specified in the installation instructions will ensure that the
concentration levels meet safe limits.
If you need additional information about ozone, please request the Fuji Xerox
publication Ozone from your Service Provider.
For Consumables
Store all consumables in accordance with the instructions given on the package or
container.
Z Keep all consumables away from the reach of children.
Z Never throw toner, toner cartridges or toner containers into an open flame.
Z Never use a vacuum cleaner when you clean spilled toner. It can cause explosion
as the toner fills the vacuum cleaner and gets sparks. Use a broom or a wet cloth.
Radio Frequency Emissions

This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this equipment not specifically approved by Fuji Xerox
may void the users authority to operate this equipment.
21
Do not attempt any maintenance procedures that are not specifically described in the
customer documentation supplied with the machine.
Shielded interface cables must be used with this equipment to maintain compliance
with CISPR Publ. 22 and Radiocommunications Act 1992 in Australia/New Zealand.
Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.
Agency
Standard
NEMKO
IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 Quality system.
22
About License
About License
RSA BSAFE
This product includes RSA BSAFE encryption software from RSA Security Inc.
Heimdal
Copyright (c)2000 Kungliga Tekniska Hgskolan (Royal Institute of Technology,

Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ``AS
IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
LZMA
LZMA SDK 4.21 Copyright (c) 1999-2005 Igor Pavlov (2005-06-08)
http://www.7-zip.org/
LZMA SDK 4.22 Copyright (c) 1999-2005 Igor Pavlov (2005-06-10)
http://www.7-zip.org/
23
JPEG Code
Our printer software uses some of the codes defined by the Independent JPEG Group.
Libcurl
COPYRIGHT AND PERMISSION NOTICE
Copyright (c) 1996 - 2006, Daniel Stenberg, <[email protected]>.
All rights reserved.
Permission to use, copy, modify, and distribute this software for any purpose with or
without fee is hereby granted, provided that the above copyright notice and this
permission notice appear in all copies.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,

EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES
OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR
OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE
SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Except as contained in this notice, the name of a copyright holder shall not be used in
advertising or otherwise to promote the sale, use or other dealings in this Software
without prior written authorization of the copyright holder.
FreeBSD
This product contains the part of FreeBSD codes.
The FreeBSD Copyright
Copyright 1994-2006 The FreeBSD Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ``AS IS'' AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD
PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
24
About License
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The views and conclusions contained in the software and documentation are those of
the authors and should not be interpreted as representing official policies, either
expressed or implied, of the FreeBSD Project.
25
Legal Notice
Copying or printing certain documents may be illegal in your country. Penalties of fines
or imprisonment may be imposed on those found guilty. The following are examples of
items that may be illegal to copy or print in your country.
z
Currency
Banknotes and checks
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
26
2 Product Overview
This chapter describes the names of each component, features and tools,
switching on and off of the machine, cable connections, and the operation of the
touch screen.
z
Machine Components.................................................................................28
Power On / Off ............................................................................................35
Circuit Breaker ............................................................................................37
Power Saver mode .....................................................................................38
Control Panel ..............................................................................................41
2 Product Overview
Machine Components
This section describes the machine components and functions of the machine.
4 Tray Model
Product Overview
2
3
4
5
7
8
10
No.
Component
Function
Document cover
Holds the document down.
Document glass
Originals are loaded here.
Control panel
Consists of operation buttons, LED indicators and a touch screen.

Refer to "Control Panel" (P.41).
Center output tray

(Output tray)
Printed or copied documents are delivered with the printed side facing
down.
Paper stopper
Set upright for use when making copies or prints.
Power switch
Switches the power of the machine on/off.
Front cover
Open this cover to replace consumables.
Tray 1, 2, 3, 4 (optional)
Accommodates paper.
Tray 5 (Bypass)
Used for loading non-standard paper (thick-stock paper, and other

special media) that cannot be loaded in the Trays 1 to 4.
10
Locking casters
Used for locking the wheels of the machine. Lock these casters after
moving the machine to its installation site.
28
Machine Components
Left Side and Back
11
12
13
15
14
Tandem Tray Model + Side Output Tray
Product Overview
20
19
18
17
16
2
21
Tray 4
(high capacity)
Tray 3
(high capacity)
The tandem tray model is available for the ApeosPort-II C4300, DocuCentre-II C4300 only.
No.
Component
Function
11
Top left cover
Push up the unlock lever to access the insides of the machine to clear
paper jams and replace consumables.
12
Duplex module cover
Open this cover to access the insides of the machine to clear paper
jams when the duplex module is installed.
13
Left center cover
jams.
14
Bottom left cover
jams.
15
<RESET> button
Automatically turns the power off when detecting current leakage.
16
Parallel interface connector Connected to a computer using a Centronics standard interface cable.
(optional)
17
USB 1.1 interface

connector
Used when using the Voice Assistant (optional).
18
10BASE-T / 100BASE-TX
connector
Connected to a network cable.
19
Fax interface connector
Used to connect to the fax kit.
20
USB 2.0 interface

connector (optional)
Connected to a USB cable.
29
2 Product Overview
No.
21
Component
Side output tray (optional)
Function
Copies and prints are delivered here facing up.
Internal Components
Product Overview
22
23
27
24
25
26
No.
Component
Function
22
Stopper
Fastens the handle in place.
23
Toner cartridge
Four toner (image forming powder) cartridges are provided: Black (K1),
Cyan (C), Magenta (M) and Yellow (Y).
24
Handle
Unlock stopper and press this down when replacing the drum
cartridges.
25
Drum cartridge
(A1, A2, A3, A4)
Contains a photo conductor.

Drum cartridges are arranged in order A1, A2, A3 and A4 from the left
as you face the main body.
26
Waste toner container

cover
A waste toner container (B), which stores waste toner, is located at the
other side of this cover. Open this cover to access the insides of the
machine when replacing the waste toner container.
27
Fuser (E)
Fuses the printed image on the paper by fusing the toner. Do not touch
this unit as it is extremely hot.
30
Machine Components
Duplex Automatic Document Feeder

1 2
Product Overview
2
No.
Component
Function
Confirmation indicator
This indicator lights to confirm that the document is loaded correctly.
Wheel
Turn this wheel to clear paper jams.
Left cover
jams.
Inner cover
jams.
Document guides
Use these guides to align the edges of the document.
Document feeder tray
Load documents here.
Document output tray
Receives scanned documents.
Document feeder glass
Scans documents.
Note
In text descriptions, the Duplex Automatic Document Feeder is abbreviated as "Document

Feeder".
31
2 Product Overview
Telephone Line Connectors
Product Overview
5
4
2
3
No.
Function
OP.TEL
Use this interface to connect an external telephone

receiver fitted with an extra G3 kit (optional). Do not
connect to the TEL connector; external telephones
cannot be connected to the TEL connector.
TEL
Used to connect an external telephone. Do not

connect devices other than telephones. If the "TEL"
connector is covered and you cannot connect a
telephone, contact our Customer Support Center.
LINE 1
Line 1
Connected to a public telephone network.
LINE 2
Line 2
LINE 4
Line 4
Note
32
Screen displayed
on the touch
screen while
operating
Name on the
machine cover
Fax features are not available for some models. An optional package is required. For
information, contact our Customer Support Center.
Machine Components
B Finisher
1
2
7
Product Overview
4
5
6
No.
Component
Function
Finisher top cover button
Press this button to open the upper cover of the finisher when clearing
paper jams.
Finisher tray
Stapled documents are delivered.
Front cover
Open this cover to clear staple jams, or replace staples.
Staple cartridge
Contains staples. Pull out the cartridge to clear staple jams, or replace
staples.
Stand
Connects the machine and the finisher.
Finisher transport cover
Open this cover to clear paper jams. Make sure to move the finisher to
the right before opening the cover.
Center tray exit
Open this cover to clear paper jams, or replace staples.
Note
The B Finisher is optional. In text descriptions, the B Finisher is abbreviated as
"finisher".
33
2 Product Overview
C Finisher, C Finisher with Booklet Maker
1
2
3
Product Overview
7
8
No.
Component
Function
Front cover
Open this cover to access the insides of the machine to clear paper or
staple jams, replace staples, or throw punch dust away.
Output tray
Receives documents.
Exit cover
jams.
Finisher tray
Stapled documents are delivered.
Staple cartridge
Contains staples. Pull out the cartridge to clear staple jams, or replace
staples.
Documents are delivered here when Folding is selected in the booklet

Booklet tray
(For C Finisher with Booklet creation function.
Maker Only)
Booklet unit
(For C Finisher with Booklet
Maker Only)
This unit is for folding documents in half and stapling the folded
documents.
Center tray (Finisher

interface top cover)
Documents are delivered here when the output tray or finisher tray
cannot be used.
Open this cover upward to access the insides of the machine to clear
paper jams.
Note
Note
Remove the documents output to the center output tray frequently.
The C Finisher and C Finisher with Booklet Maker are optional. In text descriptions,
the C Finisher and C Finisher with Booklet Maker is abbreviated as "finisher".
34
Power On / Off
Power On / Off
Turn on the power before operating the machine.
The machine is ready for operation within 45 seconds after the power is turned on. The
time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. Also, you can use the power saving feature when not in use for a while to reduce
the power consumption.
For information on the power saving feature, refer to "Power Saver mode" (P.38).
Note
When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
Powering On
The procedure for turning on the power is as follows.
Press the power switch to the [ | ]

position to turn the power on.
Note
The Please wait...
message indicates that the

machine is warming up.
The machine cannot be
used during warming up.
The machine will be ready
for operation within 45
seconds. The time may
vary depending on the
machine configuration.
Note
Product Overview
Important Switching off the power of the machine may cause loss of data being processed.
When the power does not
come on, check if the

power cord is plugged into
the power outlet and the
<RESET> button is in a
reset state (button is
pressed in).
35
2 Product Overview
Powering Off
The procedure for turning the power off is as follows.
Important Turning off the power of the machine may cause loss of data being processed.
Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator and the <Job in Memory>
indicator are not lit.
Important Never turn the power off in the following instances:
Product Overview
-While data is being received

-While jobs are being printed
-While jobs are being copied
-While a scan is being executed
-While jobs are being faxed
Turn off the power in 5 seconds after paper is delivered.
Press the power switch to the [
] position.
Important Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Before you turn the power back on after turning it off, wait a few seconds.
36
Circuit Breaker
Circuit Breaker
The machine is provided with a
circuit breaker.
In the event of a current leakage,
the breaker will automatically cut off
the power circuit to prevent any
leakage or fire from occurring.

Product Overview
The <RESET> button is normally in

a pressed-in state as shown in the
figure on the right. When the
machine is to be left unused for a
long period of time or is to be
moved, lightly press the <TEST>
button with the tip of a ball-pen or
other fine-tipped object to cancel
the pressed-in state of the
<RESET> button.
Once a month, check the breaker for correct operation. Also, make sure that it is
earthed. If not, the breaker cannot detect current leakage which can cause electric
shock.
If you notice any unusual conditions, contact our Customer Support Center.
Note
The <RESET> button automatically turns the power off when current leakage is detected.
Normally, do not operate this button.
Before you cancel the pressed-in state of the <RESET> button, first make sure that the
power switch is off.
37
2 Product Overview
Power Saver mode

The machine is installed with a Power Saver feature that will automatically cut off the
electricity to the machine if no copy or print data is received for a certain duration.
The Power Saver feature has two modes, [Low Power mode] and [Sleep mode].
The machine enters the Low Power mode after the preset time has elapsed if the
machine is left unused for a fixed period of time.
The machine then enters the Sleep mode if a further preset time elapses.
Product Overview
Low Power mode

(Power consumption: 85W)
In this mode, the power to the control panel and fuser unit is lowered to save power.
The touch screen goes out, and the <Power Saver> button on the control panel lights.
To use the machine, press the <Power Saver> button. The <Power Saver> button goes
out to indicate that the Power Saver feature is cancelled.
Sleep Mode
(Power consumption: 10W)
In this mode, the power is lowered more than in the Low Power mode.
The touch screen goes out, and the <Power Saver> button on the control panel lights.
To use the machine, press the <Power Saver> button. The <Power Saver> button goes
out to indicate that the Power Saver feature is cancelled.
Changing the Power Saver Mode Change Interval

The procedure for setting the Power Saver feature is as follows.
To activate the Power Saver feature, set both the times until the activation of Low
Power Mode and Sleep Mode.
Press the <Log In/Out> button.

1
Enter the user ID with the numeric

keypad, and select [Confirm].
Note
38
The default User ID is

"11111". When using the
Authentication feature, a
passcode is required. The
default passcode is "x-admin".
<Log In/Out>
button
Power Saver mode
Select [System Settings].
Select [Common Settings].
Select [Machine Clock/Timers].
Select [
Select [Auto Power Saver], and select [Change Settings].
Using [ ] and [ ], configure a

power saver mode migration time
in 1 minute increments.
Product Overview
].
From Last Selection to Low Power Mode

Set the time to move to the [Low Power Mode] after the last operation.
Note
The default for [From Last Selection to Low Power Mode] is [15] minutes. The Low Power
Mode cannot be disabled.
From Last Selection to Sleep Mode

Set the time to move to the [Sleep Mode] after the last operation.
Note
The default for [From Last Selection to Sleep Mode] is [60] minutes. Configure the [From
Last Selection to Sleep Mode] time to be longer than the [From Last Selection to Low Power
Mode] time.
10
Select [Save].
11
Select [Close] repeatedly until the [System Settings] screen is displayed.
12
Select [Exit] to exit the System Administration mode.
39
2 Product Overview
Exiting the Power Saver Mode

The following describes how to exit the Power Saver mode.
The Power Saver mode is exited in the following instances:
Product Overview
Pressing the <Power Saver> button
Receiving data
Selecting [Apply New Settings] in CentreWare Internet Services
Press the <Power Saver> button.
<Power Saver>
button
1
40
Control Panel
Control Panel
The following describes the names and functions of components on the control panel.
002
003
016
017
018
004
004
005
006
019
020
021
007
007
008
009
022
023
024
010
010
011
012
025
026
027
013
013
014
015
028
029
030
Product Overview
001
001
2
No.
Component
Function
Contrast dial
Adjusts the contrast of the touch screen. Use this dial to enhance or
decrease the contrast.
Touch screen
Displays messages required for operation and buttons for various

features. You can directly touch the touch screen to instruct operations
in screens and set features.
<Online> indicator
Lights when the machine is sending or receiving data to or from a client.
<Job in Memory> indicator
Lights when data is stored in the machine's memory.

You can check stored documents in [Stored Documents List]. For information
on [Stored Documents List], refer to "Stored Documents List" (P.379).
<Job Status> button
Press this button to confirm or cancel currently executing or completed

jobs, or to confirm or print saved documents.
In this manual, this button is indicated as the <Job Status> button.
<Review> button
Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults. You can also check the destination
information for sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.
<Machine Status> button
Press this button to confirm the machine status and meters, check the
state of consumables, and print reports.
In this manual, this button is indicated as the <Machine Status> button.
<Log In/Out> button
Press this button to display the user ID input screen for System
Administration mode or Login Setup/Auditron Administration.
In this manual, this button is indicated as the <Log In/Out> button.
<Power Saver> button
If the machine is not operated for a while, the machine's power

consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
In this manual, this button is indicated as the <Power Saver> button.
10
<Clear All> button
Returns the statuses of all displayed services to their default values.

The machine will be reset to this state after it is turned on.
In this manual, this button is indicated as the <Clear All> button.
41
2 Product Overview
No.
Component
Function
11
<Interrupt> button/indicator
Press this button to temporarily stop a continuous copy job or printing to

give another job higher priority. During an interrupt, the interrupt
indicator lights up. Pressing the <Interrupt> button again cancels the
interrupt and the previous operation is resumed.
In this manual, this button is indicated as the <Interrupt> button.
Some jobs cannot be executed during the interruption. For detail information,
refer to "Notes and Restrictions in the Interrupt Mode" (P.600).
Product Overview
12
<Stop> button
Press this button to stop the current copy job or communications.

In this manual, this button is indicated as the <Stop> button.
13
<Start> button
Press this button to start copying or scanning.

In this manual, this button is indicated as the <Start> button.
14
Numeric keypad
Press these buttons to enter the number of copies, passwords and other
numerical values.
In this manual, these buttons are indicated as the numeric keypad.
15
<Speed Dial> button
Used to specify a destination phone number for fax or e-mail.

In this manual, this button is indicated as the <Speed Dial> button.
16
<C (Clear)> button
Press this button if you have entered the wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
17
<Dial Pause> button
Used to insert a pause into a destination number.

In this manual, this button is indicated as the <Dial Pause> button.
18
<Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
Used to call a custom feature.

You can assign a feature to the buttons selected from the features
displayed on the [All Services] screen and [Language].
For information on registering a feature with a button, refer to "Screen/Button
Settings" (P.276).
19
<All Services> button
Used to display the [All Services] screen.

In this manual, this button is indicated as the <All Services> button.
You can change the features that appear in the <All Services> screen. For detail
information, refer to "Screen/Button Settings" (P.276).
20
One touch button panels
Panels for one touch buttons.

You can leaf through panels to display 001 to 030, 031 to 060, and 061
to 070. M01 to M20 are reserved for the stored programming feature.
These buttons correspond to jobs registered in 01 to 20.
Note
21
42
One touch buttons
This feature is not available for some models. An optional package

is necessary. For more information, contact our Customer Support
Center.
Specify a recipient with one button. These buttons are available for fax
and iFax.
Registered preset recipient numbers 001 to 070 are supported.
Control Panel
Customizing the Control Panel

You can customize items displayed on the screen when turning the machine on or
canceling the power saver mode, items displayed on the screen after auto clear, the
<Custom> buttons, and items on the [All Services] screen.

2
<Log In/Out>
button
Product Overview

Note
The default User ID is

"11111". When using the
Select [Screen/Button Settings].
Select the item to be set or

changed.
43
2 Product Overview
Customizing the Screen Default

Set the features displayed on the screen that appears after turning the machine on or
canceling the Power Saver mode. This section describes how to set the [Send from
Mailbox] screen as the initial screen, as an example.
Select [Screen Default], and select

[Change Settings].
Select [Send from Mailbox].
Product Overview
Note
Select [ ] to return to the

previous screen or [ ] to
move to the next screen.
Customizing the Screen after Auto Clear

Customize items displayed on the screen after Auto Clear. You can select from [Last
Selection Screen] and [All Services].
Select [Screen After Auto Clear],

and select [Change Settings].
Select [Last Selection Screen] or

[All Services].
Customizing the [All Services] Screen

You can customize the types of features and the location of buttons on the [All
Services] screen when pressing the <All Services> button on the control panel.
The following is the factory default settings.
Note
z
z
z
z
z
z
z
z
z
z
z
z
z
When the feature is not available, the button will not be displayed. Also, if the feature is
unavailable due to hardware problems, the button will be grayed out.
Copy
Fax/Internet Fax
E-mail
Scan to Mailbox
Scan to PC
Send from Mailbox
Stored Programming
Language
Setup Menu
Calibration
Print Mode
Fax Receiving Mode
Activity Report
The following is the procedure to change the [Language] button displayed at the upper
right corner of the first page of the [All Services] screen to the [Stored Programming]
button, as an example.
Select [All Services], and select

[Change Settings].
Select [Language].
Note
44

Control Panel
Select [Services].
Select [Stored Programming].

Note
The layout of buttons in this

screen is corresponding to the
layout of those on the [All
Services] screen when
pressing the <All Services> button.
You cannot assign the same feature to more than one button.
Product Overview
Services
You can select a feature button. The service buttons are the oval buttons in the [All
Services] screen.
If you select [Not Set], the selected button position will remain empty.
Additional Features
You can select an additional feature button. The auxiliary features appear in the [All
Services] screen as rectangular buttons.
Assigning Features to <Custom> Buttons

Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3.
By assigning features to the <Custom> buttons, you can switch to the features without
returning to the [All Services] screen. To leave a feature unassigned, select [Not Set].
As the factory defaults, [Copy] is assigned to the <Copy> button. No feature is assigned
to the <Custom 2> and <Custom 3> buttons. The features assigned to the buttons are
selected from the features displayed on the [All Services] screen and [Language].
Attach the labels included in this product when you have changed the assignment. If
you have used a feature for which no label is provided, use a blank label and write down
the feature using a permanent marker, and then attach the label to the appropriate
button.
The following is the procedure to assign [Send from Mailbox] to the <Custom 2> button,
as an example. The same procedure can be applied to the <Custom 3> button.
Select [Custom Button 2], and

select [Change Settings].
Select [Send from Mailbox].

Note

Changing the Feature Screen

You can customize the selectable feature display of the setting screen for the following
features on the [All Services] screen.
z
Copy
z
Fax/Internet Fax
z
E-mail
z Scan to Mailbox
z Scan to PC
For information on how to change the settings, refer to "Copy Tab" (P.292), "General Settings Tab"
(P.308), and "Screen Defaults" (P.313).
45
2 Product Overview
Product Overview
46
3 Copy
This chapter describes the copy features provided by the machine.
z
Copying Procedure .....................................................................................48
Operations during Copying .........................................................................53
Copy ...........................................................................................................56
Image Quality..............................................................................................64
Layout Adjustment ......................................................................................69
Output Format.............................................................................................79
Job Assembly .............................................................................................98
3 Copy
Copying Procedure
This section describes the basic copy procedures. The following shows the reference
section for each procedure.
Step 1 Loading Documents .........................................................................................................48
Step 2 Selecting Features ............................................................................................................50
Step 3 Entering the Quantity.......................................................................................................50
Step 4 Starting the Copy Job.......................................................................................................51
Step 5 Confirming the Copy Job in the Job Status .....................................................................52
Step 1 Loading Documents

There are two methods for loading documents:
Document Feeder
Copy
Single sheet
Multiple sheets
Document Glass
z
Single sheet
Bound documents, such as books
Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
139.7 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).
The document feeder automatically detects standard size documents. For nonstandard size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.72).
Note
The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information about paper size settings, refer
to "Paper Size Settings" (P.286).
The document feeder accepts the following number of sheets.

Document Type (Weight)
Lightweight paper (38 - 49 g/m2)
Plain paper (50 - 80 g/m
2)
Heavyweight paper (81 - 128
Number of
Sheets
75 sheets
75 sheets
g/m2)
50 sheets
For information about copying documents of mixed size, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.73).
Important Place folded or creased documents on the document glass to avoid paper jams.
Two sided scanning of lightweight paper 38 - 49 g/m2 is not supported.
48
Copying Procedure
Remove any paper clips and

staples before loading the
document.
Place the document (the front side

of 2-sided document) face up in the
center of the document feeder.
Note
Indicator
The indicator lights when the

document is loaded correctly.
If the indicator does not light
up, the document glass
detects the document. Press
the <C> button, and then
reload the document.
Adjust the movable document

guides to just touch the edges of
the document loaded.
Copy
Document Glass
The document glass supports a single sheet, a book, or other similar documents up to
297 x 432 mm (A3, 11 x 17 inches).
Important Close the document cover after the job is completed when the document glass is used.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.72).
Note
Settings] in the System Administration mode. For information on the paper size settings,
refer to "Paper Size Settings" (P.286).
Open the document cover.

Important Check that the screen of the
control panel is displayed
correctly and then load the
document. When the
document is loaded before the
screen is displayed, the
machine may not properly
detect document sizes.
Place the document face down,

and align it against the top left
corner of the document glass.
Close the document cover.

Note
When a standard size

document is placed on the
document glass, the size of
the document is displayed in
the message area.
49
3 Copy
Step 2 Selecting Features

You can select the features from the [Copy] tab.
Note
Features displayed may vary depending on the model you are using.
To use the Login Setup feature or Auditron Administration feature, a user ID and password
may be required. Ask your system administrator for the user ID and password.
Press the <All Services> button.

1
Select [Copy].
If the previous settings still remain,

press the <Clear All> button.
Copy
<All Services>
button
Select the features to set from each

tab as necessary.
The following shows the reference section for each feature.

"Copy" (P.56)
"Image Quality" (P.64)
"Layout Adjustment" (P.69)
"Output Format" (P.79)
"Job Assembly" (P.98)
Step 3 Entering the Quantity

You can enter up to 999 for the number of copies.
50
<Clear All>
button
Copying Procedure
Enter the number of copies using

the numeric keypad. The number
of copies entered appears on the
upper right of the touch screen.
Numeric keypad
If you enter an incorrect value,

press the <C> button and then
enter the correct value.
<C> button
Copy
Step 4 Starting the Copy Job

1
Press the <Start> button.

Important If the document has been set
in the document feeder, do not
hold down the document while
it is being conveyed.
Copies cannot be made when
copying restriction code is
detected.
Note
<Start> button
If a problem occurs, an error

message appears in the touch
screen. Solve the problem in accordance with the message.
You can set the next job during copying.
If you have more documents

If you have another document, select [Next Original] on the touch screen while the
current document is being scanned. You can scan multiple documents for later output.
Select [Next Original] while

scanning is in progress.
Note
When using the document feeder, load the next document after the machine has finished
scanning the first document.
When the above screen is displayed and no operation is performed during a certain period
of time, the machine automatically assumes that there are no more documents.
51
3 Copy
Load the next document.

If you have more documents, repeat Steps 3 and 4.
When all documents have been

scanned, select [Last Original]
Copy
Step 5 Confirming the Copy Job in the Job Status
Press the <Job Status> button.

1
Confirm the job status.

Note
52

<Job Status>
button
Operations during Copying

This section describes available operations during copying. The following shows the
reference section for each feature.
Stopping the Copy Job ............................................................................................................... 53
Changing the Number of Copies................................................................................................ 54
Interrupting the Copy Job........................................................................................................... 54
Stopping the Copy Job

To cancel copying, follow the procedure below.
Press either [Stop] on the touch

screen or the <Stop> button on the
control panel.
Copy
<Stop> button
Select [Cancel].
When the screen in Step 1 does not appear

1
<Job Status>
button
Select the job to cancel, and then

select [Stop].
53
3 Copy
Changing the Number of Copies

You can change the number of copies that is set initially during scanning or copying the
document.

control panel.
<Stop> button
Copy
Select [Change Quantity...].
Set the number of copies with the numeric keypad. The new quantity must include the
number of copies that have already been printed. When reducing the quantity, you
cannot enter a number less than the number of copies that have already been printed.
Interrupting the Copy Job

You can temporarily suspend the current continuous copy job to give another job higher
priority.
Press the <Interrupt> button.

Note
The interrupt indicator lights

up to indicate that the
machine is in the job interrupt
mode.
54
Load the interrupt document and set features if necessary.
Set the number of copies with the numeric keypad.
<Interrupt>
button
After you have finished making the interrupt copy, press the <Interrupt> button.
Note
The interrupt indicator goes out to indicate that the interrupt is cancelled.
Remove the interrupt document from the document glass when using the document glass.
Press the <Start> button. The suspended copy job is resumed.
Copy
55
3 Copy
Copy
You can set the basic features on the [Copy] screen. The following shows the reference
section for each feature.
Reduce/Enlarge (Making Enlarged/Reduced Copies) ................................................................56
Paper Supply (Selecting the Paper for Copying) ........................................................................58
Output Color (Selecting the Color to Copy) ...............................................................................60
Image Shift (Shifting the Image Copy Position).........................................................................63
Edge Erase (Erasing Edges and Margin Shadows in the Document) .........................................63
Lighten/Darken (Adjusting the Copy Density)...........................................................................63
On the [All Services] screen, select

[Copy].
Select features on the [Copy]

screen that appears first.
Copy
Reduce/Enlarge (Making Enlarged/Reduced Copies)

You can select a ratio to make enlarged or reduced copies.
Select the copy ratio from [Reduce/

Enlarge].
100%
Copies are made at the same size as the original document.
Auto %
The copy ratio is automatically set based upon the document and paper sizes specified
in [Paper Supply], and the document is copied to fit in the specified paper size.
Note
If you select [Auto %], specify a value other than [Auto Paper] for [Paper Supply].
Ratio (3rd to 4th buttons)

Select from preset ratios.
You can change the indicated ratios. For information on the settings, refer to "Reduce/Enlarge - Buttons
3 and 4" (P.293).
More...
Displays the [Reduce/Enlarge] screen.
Refer to "When [Proportional %] is Selected" (P.57), "When [Independent X-Y%] is Selected" (P.57),
or "When [Calculator %] is Selected" (P.58).
56
Copy
When [Proportional %] is Selected

You can select a ratio from preset standard copy ratios. You can also enter a ratio
directly.
Select a copy ratio, or specify a

value.
100%
Copies are made at the same size as the original document.
Auto %
The copy ratio is automatically set based upon the document and paper sizes specified
in [Paper Supply], and the document is copied to fit in the specified paper size.
Copy
Note
If you select [Auto %], specify a value other than [Auto Paper] for [Paper Supply].
Presets % (7 types)
Select from 7 preset ratios.
You can change the indicated ratios. For information on the settings, refer to "Reduce/Enlarge Presets"
(P.299).
Copy All
The document is copied at a slightly reduced size to prevent image loss at the edge of
the original. If this option is selected, a check mark is added.
Important If you select [Copy All], when you do not want to erase the edges of the document, set the
amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges of the
copied document may get dirty or the image loss may occur.
Entering the Ratio

Touch the window displaying a value, and then use the numeric keypad or the @[ ] and
[ ] buttons to specify a ratio within the range of 25 to 400% in 1% increments. .
When [Independent X-Y%] is Selected

You can specify different length and width ratios to scale the height and width
independently.
Select any item.
Auto
Copies are made with the length and width ratios set automatically to match the paper
size. If this option is selected, a check mark is added.
Copy All X-Y%
The length and width ratios are set automatically to match the paper size and the
document is copied at a slightly reduced size to prevent image loss at the edge of the
original. If this option is selected, a check mark is added.
57
3 Copy
Width X%/Length Y%
Set the length and width ratios within the range from 25 to 400% in 1% increments.
XY
You can simultaneously change the numerical values of the height and width by the
same amount.
When [Calculator %] is Selected

You can specify a different size for the length and width.
If you specify both the original document size and the copy size, the copy ratios for the
length and width are calculated automatically within the range from 25 to 400%
according to the sizes that you entered.
Copy
Enter the value for the original

document width in [Original Size] of
[X] (width) using the numeric
keypad, and select [Next].
Enter the value for the copy size

width in [Copy Size] of [X] (width)
using the numeric keypad, and
select [Next].
In the same way, enter the original document length value and copy size length value
in the [Original Size] and [Copy Size] of [Y] (length), and select [Next].
Note
To change the copy ratios you have entered, select [Next], move the
new values.
mark, and enter the
X: width Y: length
The automatically calculated ratios based on the values entered in [Original Size] and
[Copy Size] are displayed.
Original Size
Set the length and width of the original size from 1 to 999 mm in 1 mm increments.
Copy Size
Set the length and width of the copy size from 1 to 999 mm in 1 mm increments.
Paper Supply (Selecting the Paper for Copying)

You can select the tray loaded with the copy paper you want to use.
Select the paper tray.
Auto Paper
Based on the original document size and set ratios, the machine automatically selects
the tray loaded with the appropriate paper.
Note
58
If you select [Auto Paper], specify a value other than [Auto %] for [Reduce/Enlarge].
Copy
Trays (2nd to 4th Buttons)

Select from preset paper trays.
You can change the paper trays to display. For information on the settings, refer to "Paper Supply Buttons 2 to 4" (P.293).
More...
Displays the [Paper Supply] screen.
Refer to "[Paper Supply] Screen" (P.59).
[Paper Supply] Screen

You can select a paper tray that does not appear on the [Copy] screen.
Select the paper tray.
Based on the original document size and set ratios, the machine automatically selects
the tray loaded with the appropriate paper.
Trays 1 to 4
Select paper from 4 trays.
Bypass...
The [Tray 5 (Bypass)] screen is displayed.
Refer to "[Tray 5 (Bypass)] Screen" (P.59).
[Tray 5 (Bypass)] Screen

If you want to make copies on paper that cannot be loaded in the Trays 1 to 4, use the
Tray 5 (bypass).
Select the paper type.

Note
Select @[ ] to return to the

Paper Size
Select from [Auto Size Detect], [Standard Size], and [Non-standard Size].
When [Auto Size Detect] is selected, the paper size is identified automatically.
When selecting [Standard Size] or [Non-standard Size], refer to "When [Standard Size] is Selected"
(P.60) and "When [Custom Size] is Selected" (P.60).
Note
[Auto Size Detect] can only detect standard sizes.
Paper Type
59
Copy
Auto Paper
3 Copy
When [Standard Size] is Selected

Select the paper size from standard sizes and then select the paper type.
Important When the C Finisher or C Finisher with Booklet Maker is installed, SRA3 paper is output to
the center output tray. Remove the documents output to the center output tray frequently.
Note
When you make copies on paper of SRA3 , select paper type other than [Recycled],
[Transparency], [Lightweight], and [Labels].
Select the paper size and paper

type.
Note

When [Custom Size] is Selected

Set the X (width) within the range from 100 to 483 mm, and the Y (height) within the
range from 100 to 305 mm in 1 mm increments.
Copy
Important If the X (width) of non-standard size paper is less than 140 mm, documents may not be
printed properly.
When copying both sides on non-standard size paper, specify the size within the range from
148 to 432 mm for the X (width) direction and from 140 to 297 mm for the Y (height)
direction.
When the C Finisher or C Finisher with Booklet Maker is installed, paper that of X (width) is
less than 140 mm is output to the center output tray. Remove the documents output to the
center output tray frequently.
Enter the paper size using [

[ ], [ ], and [ ].

Note
],

Output Color (Selecting the Color to Copy)

You can set the output color to use when copying.
Note
If output color restrictions have been set, there are restrictions on which colors are available
for copying. For information about output color restrictions, refer to "Account Limit" (P.345).
Select the [Output Color].
Auto Detect
The machine automatically determines the color of the original document and makes
copies in full color if the original document is color and in a single color (black) if the
document is black-and-white.
Note
60
The machine may make copies in black and white in the case of the following documents. In
this case change the level at which the machine distinguishes documents (5 levels) in
reference to "Output Color Recognition" (P.282).
- Colored area is very small
- In light color
Copy
Color
Copies are made in full color using all the four colors of toner: yellow, magenta, cyan,
and black.
Black
The machine makes copies in black and white regardless of the colors in the original
document.
Dual
The machine makes copies of color documents in two preset colors.
You can change the colors to display. For information on the setting procedures, refer to "Dual - Target
Area Color" (P.294) and "Dual - Non-target Area Color" (P.294).
More...
Displays the [Output Color] screen.
[Output Color] Screen

You can copy in full color, dual color, and single color.
Copy
Select [More...].
Select the desired output color type

for copying.
Auto Detect
The machine automatically determines the color of the original document and makes
copies in full color if the original document is color and in a single color (black) if the
document is black-and-white.
Color
Copies are made in full color using all the four colors of toner: yellow, magenta, cyan,
and black.
Black
The machine makes copies in black and white regardless of the colors in the original
document.
Dual Color
The document is separated into specified source colors and unspecified colors and
then copied in the specified dual colors. If you select [Dual Color], you can set the
following items:
z
Source Color
The [Source Color] screen is displayed.
Refer to "[Source Color] Screen" (P.62).

z
Target Area Color

The [Target Area Color] screen is displayed.
Refer to "[Target Area Color] Screen" (P.62).

z
Non-target Area Color

The [Non-target Area Color] screen is displayed.
Refer to "[Non-target Area Color] Screen" (P.62).
61
3 Copy
Single Color
The [Color] screen is displayed.
Refer to "[Color] Screen" (P.62).
[Source Color] Screen

Select the color to scan (extract) from the document.
Select [Dual Color].
Select [Source Color].
Select [Other than Black] or [Color].
If you selected [Color], select the

color to scan.
Other than Black
Colors other than black are scanned.
Copy
Color
From 6 predetermined colors, you can specify single or multiple colors to scan.
[Target Area Color] Screen

You can change the color that was extracted by [Source Color] to one of the 7
predetermined colors and 6 custom colors. From the displayed [Target Area Color]
screen, select a color.
For information about how to set custom colors, refer to "Custom Colors" (P.299).
Select [Target Area Color].
Select a color.
[Non-target Area Color] Screen

You can change a color that was not extracted to one of the 7 fixed colors and 6 custom
colors. From the displayed [Non-target Area Color] screen, select one color.
Select [Non-target Area Color].
Select a color.
[Color] Screen
The machine makes copies in the single specified color regardless of the colors in the
document.
You can select a color from 6 predetermined colors and 6 custom colors. From the
displayed [Color] screen, select a color.
62
Copy
Select [Single Color].
Select [Color].
Select a color.
Image Shift (Shifting the Image Copy Position)

Copy
This feature is the same as [Image Shift] of the [Layout Adjustment] screen. Refer to "Image Shift
(Shifting the Image Copy Position)" (P.74).
Edge Erase (Erasing Edges and Margin Shadows in the Document)
This feature is the same as [Edge Erase] of the [Layout Adjustment] screen. Refer to "Edge Erase
(Erasing Edges and Margin Shadows of the Document)" (P.74).
Lighten/Darken (Adjusting the Copy Density)

You can adjust the copy density to one of 7 levels. The copy density becomes darker
when you move [ ] to the left and lighter when you move it to the right.
Note
[Lighten/Darken] of the [Copy] screen and [Lighten/Darken] of [Lighten/ Darken/Contrast] in

the [Image Quality] screen are the same.
Use [ ] and [
density levels.
] to select from 7
63
3 Copy
Image Quality
On the [Image Quality] screen, you can configure the document image quality features.
Color Effects (Selecting Image Quality).....................................................................................64
Original Type (Selecting the Document Type)...........................................................................65
Image Options (Adjusting Copy Density / Sharpness / Color Saturation of images).................66
Image Enhancement (Erasing the Background Color of Documents/Adjusting contrast) .........67
Color Balance (Adjusting Color Balance) ..................................................................................67
Color Shift (Adjusting Color Tone) ............................................................................................68

[Copy].
Select the [Image Quality] tab and

then select a feature on the [Image
Quality] screen that appears.
Copy
If color reproducibility is poor, perform calibration. For information about calibration, refer to
"Executing Calibration" (P.430).
Color Effects (Selecting Image Quality)

If you select an image quality of [Color Effects], the [Image Enhancement], [Image
Options], [Color Shift], and [Color Balance] settings are automatically adjusted and
copies are made at a quality that matches the images.
Note
If the settings of other image quality features are changed after selecting an image quality in
[Color Effects], the Color Effects setting will return to its default (state of nothing being
selected).
Select [Color Effects].
Select the image quality.
Normal
Copies are made with the [Sharpness], [Saturation], [Color Shift], [Color Balance],
[Lighten/Darken] and [Background Suppression/Contrast] settings at their defaults.
Lively
The color saturation is raised to reproduce images that appear fresher and livelier.
Bright
Reproduces images that have a brighter appearance with enhanced contrast. Select
this item to make copies of documents such as posters that are intended to attract
people's attention.
64
Image Quality
Warm
Reproduces colors that have a slightly low density as brighter and warmer colors with
more dominant red in them. Select this item when, for example, you wish skin to appear
pinker or subdued warm colors to have more warmth.
Cool
Reproduces blue colors that appear even clearer. Select this item, for example to make
water or sky bluer or to reproduce subdued cold colors more clearly.
Shadow Suppression
This setting suppresses document shadows.
Original Type (Selecting the Document Type)
Select [Original Type].
Select the original type.
Auto
This item sets [Output Color] of the [Copy] screen according to the document type
preset in the System Administration mode.
For information about the auto setting of [Original Type], refer to "Copy Defaults" (P.293).
Photo & Text

Select to make copies of documents containing both text and photos. The machine
automatically distinguishes the text and photo areas and sets the appropriate image
quality for each area of the document. For photo areas, specify the photo type from
[Printed Original], [Photograph], and [Photocopy].
z
Printed Original
Select when photo areas of the document is printed matter such as a pamphlet.
Photograph
Select when photos have been pasted on document. This prevents the copy from
being reproduced bluish.
Photocopy
Select this item for documents that are copies or prints made on a color copier such
as the machine. This prevents colors from being reproduced faint.
Text
Select to make sharp copies of text. Sharp copies of graphs, illustrations, etc. are also
made in this mode.
z
Copy
When making copies of photographs, text and other documents, you can make copies
at the image quality corresponding to each type of document. Copies of the document
can be reproduced at a more faithful image quality by selecting the document type that
matches the document.
Normal Text
Select this item for printed documents, inked text documents, etc.
65
3 Copy
Light Text
Select for documents with light image density such as a document written in pencil
to increase the copy density.
Lightweight Originals
Select to reduce blurs of tracing paper and background suppression for lightweight
documents.
Note
Whether [Lightweight Originals] is displayed depends on the specifications. For information,

refer to "Original Type - Lightweight Originals" (P.298).
Photo
Select to make copies of photos. In the same way as for Text and Photo, specify the
photo type from [Printed Original], [Photograph] and [Photocopy].
Map
Select this item for making copies of documents that have text on colored backgrounds
such as maps.
Copy
Image Options (Adjusting Copy Density / Sharpness / Color Saturation of

images)
You can make copies with adjusting the copy density, sharpness and color saturation.
Note
[Lighten/Darken] of [Image Options] and [Lighten/Darken] of [Copy] are the same.

If [Lighten/Darken], [Sharpness] or [Saturation] is selected when the Color Effects is set, the
values set in the Color Effects are cleared.
Select [Image Options].
Adjust with [
] and [
].
Lighten/Darken
You can select from seven copy density levels between [Lighten] and [Darken].
The copy color density increases the nearer the level is to [Darken] and the copy color
density decreases the nearer the level is to [Lighten].
Sharpness
You can select from five sharpness levels between [Soften] and [Sharpen].
The nearer the level is to [Sharpen], the sharper the contours of images. The nearer
the level is to [Soften], the softer the contours of images.
Saturation
You can select from five color saturation levels between [Vivid] and [Pastel].
The brightness of color in documents increases the nearer the level is to [Vivid] and the
brightness of color in documents decreases the nearer the level is to [Pastel].
66
Image Quality
Image Enhancement (Erasing the Background Color of Documents/

Adjusting contrast)
The background color of documents such as newspaper and colored paper can be
erased. You can also make copies with adjusting contrast.
Note
When [Original Type] is set to [Photo], the [Background Suppression] feature does not work.
If [Background Suppression] or [Contrast] is selected when the Color Effects is set, the
values set in the Color Effects are cleared.
Select [Image Enhancement].
Select [Background Suppression]

and [Contrast]. Adjust contrast with
[ ] and [ ].
Background Suppression
z
No Suppression
Copy
Scans the document backgrounds with no filtering.

z
Auto Suppression
When copies are made with [Black] of Output Color, the background color of
documents such as newspaper and colored paper documents is erased.
When copies are made with [Color], [Dual Color], or [Single Color] of [Output Color],
the background of white documents is erased.
Contrast
z
Auto Correction
This setting sharpens the image by adjusting the brightness and hue of the original.
Manual Contrast
You can select from 5 contrast levels between [More Contrast] and [Less Contrast].
The nearer the level is to [More Contrast], the greater the difference between light
parts and dark parts as light parts become lighter and dark parts become darker.
[Less Contrast] contrasts decrease the difference between light and dark areas.
Color Balance (Adjusting Color Balance)

The strength of the four colors (yellow, magenta, cyan, and black) can be adjusted in 7
levels for each of their low, medium, and high density ranges.
Note
If [Color Balance] is selected when the Color Effects is set, the values set in the Color
Effects are cleared.
Select [Color Balance].
Select the button for the color you

want to adjust.
Use [ ] and [ ] to adjust the color

balance for each density.
Low Density
Use this item to adjust the strength of the low density.
67
3 Copy
Medium Density
Use this item to adjust the strength of the medium density.
High Density
Use this item to adjust the strength of the high density.
Color Shift (Adjusting Color Tone)

The tone of color documents can be adjusted to make subtle changes to the overall
tone of the document. You can adjust the tone 4 levels by moving the bar to the left or
right.
The lower bar of the [Color Shift] screen indicates the tone of the document and the
upper bar indicates the tone after adjustment. If you press a color shift button, you can
move the lower bar to change the overall tone of the document to the tone of the upper
bar.
Copy
For example, if Y (yellow) on the lower bar is moved to the left towards R (red) on the
upper bar, the yellow in fruit becomes reddish to give an apple a riper-looking tone. This
changes all colors. For example, R (red) becomes more M (magenta) and G (green)
becomes more Y (yellow).
If Y (yellow) on the lower bar is moved to the right towards G (green) on the upper bar,
the yellow in fruit becomes greener. This changes all colors. For example, M (magenta)
becomes more R (red) and R (red) becomes more Y (yellow).
Note
Confirm that [Color] is selected in [Output Color] of the [Copy] screen. Tone adjustment is
not available when [Output Color] is set to [Black].
If [Color Shift] is selected when Color Effects is set, the values set in the Color Effects are
cleared.
68
Select [Color Shift].
Select the color shift buttons.
Layout Adjustment
Layout Adjustment
On the [Layout Adjustment] screen, you can configure features for scanning
documents.
2 Sided Copying (Making 2 sided Copies) ................................................................................ 69
Book Copying (Copying Facing Pages onto Separate Sheets) .................................................. 70
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)................................................. 71
Original Size (Specifying the Scan Size for the Document)...................................................... 72
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ........................ 73
Edge Erase (Erasing Edges and Margin Shadows of the Document) ........................................ 74
Image Shift (Shifting the Image Copy Position)........................................................................ 74
Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally).............. 76
Invert Image (Making Reversed Copies of Images) .................................................................. 77
Original Orientation (Specify the Orientation of Loaded Documents)...................................... 77

[Copy].
Select the [Layout Adjustment] tab

and then select a feature on the
[Layout Adjustment] screen that
appears.
Copy
2 Sided Copying (Making 2 sided Copies)

Copies of 1-sided and 2-sided documents can be made on one side or both sides of
paper.
Important Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
If the C Finisher or C Finisher with Booklet Maker is installed to the machine, when
documents of different size from the specified size is loaded for 2-sided copying, the
documents are output to the center output tray. Remove the documents output to the center
output tray frequently.
Note
This feature does not appear for some models. An optional package is necessary. For more
Select [2 Sided Copying].
Select any item.
1 J 1 Sided
Makes a copy of a 1-sided document on one side of the paper.
1 J 2 Sided
69
3 Copy
Makes a copy of a 1-sided document on both sides of the paper.

2 J 2 Sided
Makes a copy of a 2-sided document on both sides of the paper.
2 J 1 Sided
Makes a copy of a 2-sided document on one side of the paper.
Originals
z
Head to Head
Select this item when the first and second sides of the document are of the same
orientation.
Head to Toe
Select this item when the first and second sides of the document are of the opposite
orientation.
This appears when [2 J 2 Sided] or [2 J 1 Sided] is selected.
Copy
Copies
z
Head to Head
Select this item when you want the orientation of the first and second sides of the
copy to be the same as that of the document.
Head to Toe
Select this item when you want the orientation of the first and second sides of the
copy to be the opposite of that of the document.
It appears when [1 J 2 Sided] or [2 J 2 Sided] is selected.
Book Copying (Copying Facing Pages onto Separate Sheets)

The book copying feature allows you to copy facing pages of a document on separate
sheets of paper in page order.
It is useful if you need to make separate copies from facing pages of bound documents
such as a booklet.
Note
When sending faxes using this feature, place the document on the document glass.
Non-standard sized documents will not be separated into two accurately.
Select [Book Copying].
Select any item.
Off
Not scans as a bound document.
Left Page then Right
Copies are made from the left page of facing pages in a document starting from the left
page.
Right Page then Left
Copies are made from the right page of facing pages in a document starting from the
right page.
70
Layout Adjustment
Top Page then Bottom

Copies are made from the top page of facing pages in a document starting from the top
page.
Both Pages
Copies are made of both pages of facing pages in page order.
Left Page Only
Copies are made of the left page only. You can select this item when [Left Page then
Right] or [Right Page then Left] is selected.
Right Page Only
Copies are made of the right page only. You can select this item when [Left Page then
Top Page Only
Bottom Page Only

Copies are made of the bottom page only. You can select this item when [Top Page
then Bottom] is selected.
Binding Erase
Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)

You can assign pages when making copies of facing pages in a bound document so
that pages face each other in the same way as the document. You can also specify the
start page and the end page from the left and right facing pages.
Note
Select [2 Sided Book Copy].
Select any item.
Off
The document is not copied as 2-sided book copy.
Copies are made of both pages from the left page of facing pages in a document
starting from the left page.
Copies are made of both pages from the right page of facing pages in a document
starting from the right page.
71
Copy
Copies are made of the top page only. You can select this item when [Top Page then
Bottom] is selected.
3 Copy

Copies are made of both pages from the top page of facing pages in a document
starting from the top page.
Start Page & End Page
Displays the [2 Sided Book Copy-Start Page & End Page] screen.
Refer to "[2 Sided Book Copy-Start Page & End Page] Screen" (P.72).
Binding Erase
[2 Sided Book Copy-Start Page & End Page] Screen

You can set the copy start page and end page.
Set [Start Page] and [End Page].
Copy
Start Page
Select the copy start page from the following items.
z
[Left Page] / [Right Page]

You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
[Top Page] / [Bottom Page]

You can select these items when [Top Page then Bottom] is selected.
End Page
Select the copy end page from the following items.
z
[Left Page] / [Right Page]

You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
[Top Page] / [Bottom Page]

You can select these items when [Top Page then Bottom] is selected.
Original Size (Specifying the Scan Size for the Document)

You can set the scan size for the document.
Specify the size of the document when scanning non-standard size documents or when
making copies at a size different from that of the currently loaded document.
When a document size is specified, it is scanned at the specified size regardless of the
size of the loaded document. This feature allows you to copy the document with adding
or deleting the margin.
72
Select [Original Size].
Select the size of the document.

If you select a non-standard size,
specify values for the X and Y
directions.
Layout Adjustment
Auto Size Detect

Detects the document size automatically.
Note
If the document size cannot be detected automatically, a screen to input the document size
appears.
Standard Size
Select a document size from 11 pre-configured types.
You can change the indicated document sizes. For information on the settings, refer to "Original Size
Defaults" (P.299).
Variable Size
Enter the desired scan size when scanning non-standard size documents or when
making copies at a size different from that of the currently loaded document. Set the
size in the document glass X (width) direction within the range 15 to 432 mm and in the
Y (height) direction within the range 15 to 297 mm in 1 mm increments. The scale on
the outside of the document glass is a useful reference for specifying the document
size.
Mixed Sized Originals (Scanning Different Size Documents

Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents and make copies onto paper that matches the respective sizes of the
documents. You can also specify the size of the paper to make copies on so that copies
are made on the same size of paper.
Important Confirm that the orientation of the first sheet of the document and the [Original Orientation]
setting of the [Layout Adjustment] screen are the same.
Always load the A5-size documents vertically.
When loading a B5 size document with A3 or A4 size documents in a vertical direction, place
the B5 document also in a vertical direction.
The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If the combination of the document sizes is not our
recommendation, the documents can be fed at an angle and may not be copied properly.
Note
[Original Orientation] is set in reference to the direction set for the first page of the document.
Load the rest of the document from the second page onwards in the same direction as that
of the first page of the document.
Select [Mixed Sized Originals].
Select [On].
Copy
Important When the document is loaded on the document feeder, the base point in the Y (height)
direction is the center of the edge. If you specify 100 mm, the scan size becomes from 50
mm above to 50 mm below the center of the document.
Off
Select this item when all documents are of the same size.
On
When documents of different sizes are copied, the machine automatically detects the
size of each document.
73
3 Copy
Edge Erase (Erasing Edges and Margin Shadows of the Document)

When you make copies with the document cover open or make copies from a book,
black shadows sometimes appear along the edges and center margin of the paper. If
this happens, you can make copies with the shadows erased.
Note
For 2-sided originals, the same edge erase amounts are set for the front and back sides.
If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured.
For information on the areas that can actually be printed, refer to "Printable Area" (P.563).
Copy
Select [Edge Erase].
Use [ ] and [ ] to set the width to

erase for each of the top and
bottom, left and right, and center.
Normal
The border erase amount is set to 2 mm for the top and bottom, and left and right. If
you do not want to erase edges, set each [Edge Erase] value to 0 mm.
Edge Erase
You can erase only the necessary amount.
z
Top & Bottom Erase

Shadows at the top and bottom of the document are erased. Edges at the top and
bottom are erased in accordance with the direction that the document was loaded.
You can set the edge erase width within the range from 0 to 50 mm in 1 mm
increments.
Left & Right Erase

Shadows on the left and right of the document are erased. Edges on the left and right
are erased in accordance with the direction that the document was loaded. You can
set the edge erase width within the range from 0 to 50 mm in 1 mm increments.
Binding Erase
Shadows in the center of documents such as booklets or documents with facing
pages are erased. You can set the binding erase width within the range from 0 to 50
mm in 1mm increments.
Image Shift (Shifting the Image Copy Position)

Copies can be made with the document image position shifted to the left, right, top, or
bottom of the paper, or with the document center shifted to the center of the paper. You
can also make copies with a margin added to the top, bottom, left, or right. When
making 2-sided prints, you can set the shift positions for both [Side 1] and [Side 2].
Note
74
The image shift amount is set in accordance with the paper. Even if you set copies to be
enlarged or reduced in [Reduce/Enlarge], the image shift amount is not affected.
Layout Adjustment
Select [Image Shift].
Select any item.
No Shift
The position of the document image is not shifted.
Auto Center
The center of the document is shifted to match the center of the paper.
Margin Shift
You can set the margin amount. Set the top & bottom, and left & right values within the
range from 0 to 50 mm in 1 mm increments.
z
Side 1
Displays the [Image Shift - Side 1] screen.
Copy
Refer to "[Image Shift - Side 1] Screen" (P.75).
Side 2
Displays the [Image Shift - Side 2] screen.

Refer to "[Image Shift - Side 2] Screen" (P.76).
Mirror Shift
Select this item when you want the positioning of Side 2 to match the positioning of
Side 1.
[Image Shift - Side 1] Screen

You can set the image shift of Side 1.
Select any item.
No Shift
Auto Center
When adjusting the margin amount, set the top and bottom, and left and right values
within the range from 0 to 50 mm in 1 mm increments.
Corner Shift
The document image is shifted to the edges or corners of the paper. You can select
from 8 shift directions.
Variable Shift
You can set the margin amount. Set the top and bottom, and left and right values within
the range from 0 to 50 mm in 1 mm increments.
75
3 Copy
[Image Shift - Side 2] Screen

You can set the image shift of Side 2.
Select any item.
No Shift
Auto Center
Copy
Corner Shift
The document image is shifted to the edges or corners of the paper. You can select
from 8 shift directions.
Variable Shift
You can set the margin amount. Set the top and bottom, and left and right values within
the range from 0 to 50 mm in 1 mm increments.
Image Rotation (Making Copies with the Image Rotated Vertically or

Horizontally)
If the orientation of the paper currently loaded in the tray differs from that of the
document loaded, the machine automatically rotates the document image to make
copies with the document and paper orientations matched. You can also select where
to use as a reference for image rotation if documents are of mixed orientations.
The image rotation feature can only be used to make copies to paper of A4 and 8.5 x
11 inches or smaller.
Select [Image Rotation].
Select any item.
Off
Copies of documents are made as they are, even if they are orientated differently.
Always On
The document image is automatically rotated so that the orientation of the document
matches that of the paper.
On during Auto
The document image is automatically rotated so that the orientation of the document
matches that of the paper when [Auto %] of [Reduce/Enlarge] or [Auto Paper] of [Paper
Supply] is selected.
76
Layout Adjustment
Rotation Direction
Displays the [Image Rotation - Rotation Direction] screen.
Refer to "[Image Rotation - Rotation Direction] Screen" (P.77).
[Image Rotation - Rotation Direction] Screen

You can set the reference position for rotation.
Select any item.
Staple Position
When the finisher is installed, [Staple Position] is displayed.
If documents are of mixed orientations, images will be rotated to match the stapling
edge based on the staple feature settings.
Copy
Portrait Original - Left Edge

If documents are of mixed orientations, images will be rotated so that the top edge of a
landscape document is aligned with the left edge of a portrait document.
Portrait Original - Right Edge
If documents are of mixed orientations, the image will be rotated so that the top edge
of a landscape document is aligned with the right edge of a portrait document.
Invert Image (Making Reversed Copies of Images)

Copies can be made with the left and right sides of the document image reversed or
the colors reversed in Output Color of the document image.
Note
When Output Color is set to Black or Single Color, the density (contrast) is reversed for black
and white.
When Output Color is set to Color, the complementary colors are reversed.
When [Negative Image] and [Edge Erase] are set simultaneously, the edge erase area turns
to white.
Select [Invert Image].
Select any item.
Mirror Image
The left and right sides of the document image are reversed.
Negative Image
The density (contrast) of the document image is reversed.
Original Orientation (Specify the Orientation of Loaded Documents)

In order to identify the top of the document, the orientation of the set document must
be configured.
77
3 Copy
Note
If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the head of the document.
Select [Original Orientation].
Select [Upright Images] or

[Sideway Images] in accordance
with the orientation of the
document loaded.
Upright Images
Select this item when placing the top of the document facing the inner side of the
document glass or document feeder.
Sideway Images
Copy
Select this item when placing the top of the document facing the left side of the
document glass or document feeder. Be sure to select [Sideway Images] when the top
of the document is placed facing the left side (horizontal text).
78
Output Format
Output Format
On the [Output Format] screen, you can configure features for outputting documents.
2 Sided Copying (Making 2-sided Copies) ................................................................................ 79
Copy Output (Outputting by Specifying Finishing)................................................................... 79
Booklet Creation (Creating a Booklet)....................................................................................... 81
Covers (Attaching a Cover to Copies) ....................................................................................... 84
Transparency Separators (Inserting Blank Sheets between Transparencies)............................. 85
Multiple-Up (Copying Multiple Sheets onto One Sheet)........................................................... 85
Poster (Making Enlarged Copies Spread over Multiple Sheets)................................................ 86
Repeat Image (Making Multiple Copies on One Sheet) ............................................................ 87
Annotation (Adding Stamp/Date/Page Number to Copies) ....................................................... 88
Watermark (Printing Control Number on the Background)....................................................... 92
Copy
Secure Watermark (Managing Document Security) .................................................................. 95

Folding (Outputting Bi-Folded Paper) ....................................................................................... 96
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ........................................... 96

[Copy].
Select the [Output Format] tab, and

then select a feature on the screen.
2 Sided Copying (Making 2-sided Copies)

This feature is the same as [2 Sided Copying] of the [Layout Adjustment] screen.
Refer to "2 Sided Copying (Making 2 sided Copies)" (P.69).
Copy Output (Outputting by Specifying Finishing)

You can specify the copy output method.
Note
If the offset stacking module is installed, the output position of copies is offset
alternately to distinguish each set of copies.
79
3 Copy
If the finisher is installed, each set of copies can be stapled and then output. If a C
Finisher or C Finisher with Booklet Maker is installed, stapling and hole punching
features are available.
Select [Copy Output].
Select any item.
Auto
According to the set feature, the machine automatically select [Collated] or
[Uncollated].
Copies are output collated when auto document feeder, 2 Sided Book Copy, Covers,
[Blank Separators & Handouts] or [Transparency Set & Handouts] of [Transparency
Separators], Booklet Creation, Stapling, Build Job, Sample Set, and [Combine Original
Sets] are set.
Copy
When the settings other than the above-mentioned settings are configured, copies are
output uncollated.
Collated Stapling/Punching
The machine outputs sheets sorted into sets that are arranged in page order.
Uncollated
The machine outputs the specified number of copies and sort sheets by page.
Uncollated with Separators
The machine outputs copies with inserting blank sheets as a separator and sorts
sheets by page.
Stapling
Displays the [Copy Output-Stapling] screen.
Refer to "[Copy Output] Screen" (P.80).
Hole Punching
Displays the [Finishing-Hole Punching] screen.
Refer to "[Copy Output-Hole Punching] Screen" (P.81).
Output Destination
Select the output destination. Select from the following trays.
Note
This feature does not appear for some models. An optional package is necessary. And also
the displayed items may be different, depending on the options installed. For more
Output Tray
Side Output Tray
Finisher Tray
[Copy Output] Screen

Sets the position for stapling. The number of pages that can be stapled is 2 to 50 (P
paper and J paper).
80
Output Format
Select the stapling position.

No Staple
Stapling is not performed.
Staple Position
Select from 5 staple positions.
z
1 Staple
2 Staples, Top
1 Staple, Right
2 Staples
2 Staples, Right
[Copy Output-Hole Punching] Screen

You can set the position for punching.
When the C Finisher or C Finisher with Booklet Maker is installed and the punching feature
is out of order, the documents will be output on the center output tray. Remove the
documents output to the center output tray frequently.
The 3-hole setting is optional. For more information, contact our Customer Support Center.
Our customer engineer will make the necessary settings.
Sets the position for punching.

No Punching
No punching position is selected.
Punch Position
Select from 3 punching positions.
z
2 Holes
2 Holes, Top
2 Holes, Right
Copy
Important The staple direction appearing on the screen and the direction in which staples are actually
stapled may differ depending on the combination of the document size and orientation in the
following cases:
When placing documents in Head to Top orientation and staples on the top right
When placing documents in Head to Left orientation and staples on the top left
Booklet Creation (Creating a Booklet)

The machine can copy pages laid out so as when multiple-page sheets are overlaid
and folded along the center (gutter), a booklet is created in page order. You can also
set the binding shift and attach a cover when making booklets.
When a C Finisher with Booklet Maker is installed, Folding or Folding + Stapling
become available.
81
3 Copy
Note
If the number of pages in the booklet is not a multiple of four, the remaining pages will be
output as blank pages.
Select [Booklet Creation].
Select any item.

Off
Booklet Creation is not applied to copies.
On Create Booklet
Copies are made to enable left binding or top binding.
On - Right Bind Create Booklet
Copies are made to enable right binding.
Copy
On - Do not create Booklet

You can output the copies of scanned documents as they are by specifying Fold &
Staple Options. Select this item when you do not need a document to be copied in page
order.
Binding Shift
Displays the [Booklet Creation-Binding Shift] screen.
Refer to "[Booklet Creation-Binding Shift] Screen" (P.82).
Covers
Displays the [Booklet Creation-Covers] screen.
Refer to "[Booklet Creation-Covers] Screen" (P.83).
Divide Output
Displays the [Booklet Creation-Divide Output ] screen.
Refer to "[Booklet Creation-Divide Output] screen" (P.83).
Fold & Staple Options

Displays the [Booklet Creation-Fold & Staple Options] screen.
Refer to "[Booklet Creation-Fold & Staple Options] screen." (P.83).
Last Page on Back Cover

The last page of the original is used as the back cover of the booklet. Select the check
box to use the last page as the back cover. When using [Divide Output] to separate
booklets, the cover will be made on the last page of the last subset.
Note
Depending on the number of pages in the original, a blank sheet may be inserted before the
last page.
[Booklet Creation-Binding Shift] Screen

You can set the value within the range from 0 to 50 mm in 1 mm increments.
82
Output Format
Use [ ] and [ ] to specify a

binding shift value.
[Booklet Creation-Covers] Screen

You can attach a cover to a booklet.
Select [On].
Select any item.
Copy
Covers
Blank Covers
A blank sheet of paper is attached as the cover.

z
Printed Covers
The first page of the document is copied on the cover. When you only want to copy
to the outside of the cover, insert a blank sheet of paper for the page that will become
the inside of the cover.
Paper Tray Settings

Displays the [Booklet Creation-Covers-Paper Tray Settings] screen.
Select the tray to use from [Main Body Tray] and [Covers Tray]. Select trays with paper
of the same size and orientation for the copy paper and the cover.
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen"
(P.59).
[Booklet Creation-Divide Output] screen

When you have a large number of originals, the originals are divided to create subsets
to reduce the thickness of each booklet. The machine folds copies in half, and piles
them up to form a booklet. This feature can be set to from 1 to 50 pages in 1 page
increments.
Note
When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.
Select [On].
Set the number of copies using [

and [ ] or with the numeric
keypad.
[Booklet Creation-Fold & Staple Options] screen.

When a C Finisher with Booklet Maker is installed, available options are [Folding Only]
and [Fold & Staple].
83
3 Copy
Select any item.
No Fold & Staple

No Finishing is carried out.
Folding Only
Outputs copies folded in half.
Fold & Staple
Outputs copies folded in half and stapled at the center.
Covers (Attaching a Cover to Copies)

Copy
You can make copies with a cover attached.

The front cover can be output before the first page of the document on a different type
of paper (e.g. colored paper or heavyweight paper).
Note
When making 2-sided copies, copies are made on both sides of the top cover/back cover in
accordance with the page order of the document.
Select [Covers].
Select any item.

No Covers
No cover is added.
Front Cover Only
Make copies with a cover output on a different type of paper before the first page of the
document. Also, if [On] of [Printed Covers] is selected, the first page of the document
can be copied on the different type of paper added as a front cover.
Front & Back Covers
Outputs covers on a different type of paper before the first page and after the last page
of the document. Also, if [On] of [Printed Covers] is selected, copies can be made on a
different type of paper for the cover on the first page and last page of the document.
Covers
z
Blank Covers
A blank sheet of paper is attached as the cover.
Printed Covers
The first page of the document is copied on the cover. When you only want to copy
to the outside of the cover, insert a blank sheet of paper in the second page of the
document.
Paper Tray Settings

Displays the [Covers-Paper Tray Settings] screen.
84
Output Format
Select the tray to use from [Main Body Tray] and [Covers Tray]. Select trays with paper
of the same size/orientation for the copy paper and the cover.
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. For more information, refer to "[Tray
5 (Bypass)] Screen" (P.59).
Important [Auto Size Detect] of [Tray 5 (Bypass)] cannot be selected as [Covers Tray].
Transparency Separators (Inserting Blank Sheets between

Transparencies)
A blank sheet can be inserted as a separator between copied transparencies. At the
same time, the required number of copies for distribution is printed. When loading
transparencies, make sure that the paper for the separators (or for distribution) is
loaded at the same orientation as that of the transparencies.
Important Use V516 (Xerox film [no border]) transparency sheets. Using transparency sheets for color
(V556/V558 [with white border]) may cause a malfunction or paper jam.
Note
Select [Transparency Separators].
Select any item.
Copy
When loading A4 size transparencies on Tray 5 (bypass), we recommend loading them

vertically.
No Separators
Separators are not inserted.
Blank Separators
A separator is inserted each time a transparency is copied. Only one set of copies can
be made.
Blank Separators & Handouts
A separator is inserted each time a transparency is copied. At the same time, the
required number of copies for distribution is printed.
Note
Transparency Set & Handouts

Copies are made on transparencies and the required number of copies for distribution
is printed.
Note
Paper Tray Settings

Displays the [Transparency Separators-Paper Tray Settings] screen. Select the tray to
use.
(P.59).
Multiple-Up (Copying Multiple Sheets onto One Sheet)

When the machine is equipped with a document feeder, 2, 4, or 8 sheets of documents
can be copied together onto a single sheet of paper.
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3 Copy
When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically.

The machine automatically sets the copy ratio and makes copies of the images so that
they fit on the selected paper.
Note
When [Auto %] of [Reduce/Enlarge] is cancelled (a new copy ratio is selected), image loss
may occur depending on the document image size of the document.
When Image Shift is set, shift is executed on the whole document. For this reason, image
loss at the edge of the original may occur depending on the document image size of the
document.
When Edge Erase is set, edges are erased for each document copied to the whole
document.
Select an item other than [Auto Paper] for the paper tray of [Paper Supply] on the [Copy]
screen.
Select [Multiple-Up].
Select any item.
Copy
1 Page Up
Multiple Up is not applied.
2 Pages Up
Two document sheets are copied together onto a single sheet of paper.
4 Pages Up
Four document sheets can be copied together onto a single sheet of paper.
8 Pages Up
Eight document sheets can be copied together onto a single sheet of paper.
Reading Order
You can select the layout for copying the documents together.
Poster (Making Enlarged Copies Spread over Multiple Sheets)

An enlarged copy of a document can be made spread over multiple sheets.
This feature allows you to create a large poster by pasting together the copies spread
over multiple sheets. Copied sheets are provided with a paste margin so that they can
be pasted together. The paste margin is fixed to 10 mm.
Select [Poster].
Select any item.

No Posters
No enlarged copies are made.
Output Size
86
Output Format
You can select from 7 paper sizes.

Enlargement %
Refer to "When [Enlargement %] is Selected" (P.87).
Paper Tray Settings

Displays the [Poster-Paper Tray Settings] screen.
Select the paper tray to use.
(P.59).
When [Enlargement %] is Selected

You can specify a different ratio for the height and width.
Use [ ] and [ ] to specify the

height and width ratios.
Copy
Width X/Length Y
Set the height and width ratios within the range from 100 to 400% in 1% increments.
XY
You can simultaneously change the numerical values of the height and width by the
same amount.
Repeat Image (Making Multiple Copies on One Sheet)

A document image can be copied on one sheet of paper repeatedly for a specified
number of times.
When the copy ratio is set to [Auto], the repeated copies of the image are reduced to
fit on the selected paper. You can also specify how the repeated copies of the image
are arranged.
Important If a non-standard sized document with less than 90 mm height is to be copied by placing its
short edge to fit the vertical (Y) direction of the document glass, [Auto] of the [Color Mode]
may not function properly.
Note
When making repeat copies at the same size as the document image, specify a number of
repeats that will fit on the paper.
Select [Repeat Image].
Select any item.

1 Page Up
Image Repeat is not applied.
Auto Repeat
The machine automatically sets the number of copies according to the document size,
paper size, and copy ratio, and then repeatedly copies the document image onto the
paper.
Note
Copies cannot be made when the document image is larger than the specified paper size.
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3 Copy
Variable Repeat
Specify the number of times to repeatedly copy the document image along each of the
long and short sides of the paper. You can specify from 1 to 23 repeats along the long
side (Y) and from 1 to 33 repeats along the short side (X).
Image Layout
z
Evenly Spaced
The specified number of images are evenly arranged on the paper.
Side by Side
The specified number of images are arranged with no clearance on the paper.
Annotation (Adding Stamp/Date/Page Number to Copies)

You can add a stamp, date, and page number not included on the document to copy
paper when outputting copies.
Copy
You can select from already provided formats for the stamp type, date, page number,
and printing position.
Note
The annotation image and character size is not changed even if you set the enlarge/reduce
setting.
If Stamp, Date, and Page Number are specified at the same time, we recommend confirming
that none of the positions overlap before making copies.
If [Multiple-Up] is set, the annotation is added to the combined image.
If [Repeat Image] or [Booklet Creation] is set, the annotation is added to each individual
image.
Select [Annotation].
Select any item.
Stamp
Displays the [Stamp] screen.
Refer to "[Stamp] Screen" (P.88).
Date
Displays the [Date] screen.
Refer to "[Date] Screen" (P.89).
Page Number
Displays the [Page Number] screen.
Refer to "[Page Number] Screen" (P.90).
[Stamp] Screen
You can set the style and position of the stamp.
88
Output Format
Select any item.
Off
No stamp is added.
On
A stamp is added.
Text
Displays the [Stamp-Text] screen.
You can select the text for stamp. You can specify text from 8 preset text or the text set
in the System Administration mode.
For information on how to register text, refer to [System Settings] > [Custom Text].
Copy
Position
Displays the [Stamp-Position] screen.
You can select from 9 positions for the stamp.
Print On...
Displays the [Stamp-Print On] screen.
You can select the page(s) to print the stamp from [First Page Only] and [All Pages].
Other Settings
Displays the [Other Settings] screen.
You can select from 3 sizes and 7 colors for the stamp. You can set the stamp size in
the range from 6 to 64 points in 1 point increments.
Note
If [Date] and [Page Number] are both set, specify [Black] for stamp color.
[Date] Screen
You can make copies with a date added. The printed date is the date and time that the
printing was started.
The format of the date printed on can be changed. For more information, refer to "Date Format" (P.279).
Select any item.
Off
No date is added.
On
A date is added.
Print On...
Displays the [Date-Print On] screen.
You can select the page(s) to print the date from [First Page Only] and [All Pages].
Size
89
3 Copy
Displays the [Dater-Size] screen.

You can select from 3 sizes for the page number. You can specify the size in the range
from 6 to 24 points in 1 point increments.
Position
Displays the [Date-Position] screen.
You can select from 6 positions for the date.
Size
Displays the [Date - Size] screen.
You can select from 3 different sizes. You can also specify the size within the range
from 6 to 24 points in 1 point increments.
[Page Number] Screen

You can add a page number to copies.
Select any item.
Copy
Off
No page number is added.
On
A page number is added.
Style
Displays the [Page Number-Style] screen.
Refer to "[Page Number-Style] Screen" (P.90).
Position
Displays the [Page Number-Position] screen.
You can select from 6 positions for the page number.
Print On...
Displays the [Page Number-Print On] screen.
Refer to "[Page Number-Print On] Screen" (P.91).
Size
Displays the [Page Number-Size] screen.
You can select from 3 sizes for the page number. You can set size in the range from 6
to 24 points in 1 point increments.
[Page Number-Style] Screen

You can set the style for the page number.
Select the style for the page

number.
1, 2, 3
90
Output Format
A page number is added.

-1-, -2-, -3A hyphen is added to the left and right of the page number. (Example: -1-)
1/N, 2/N, 3/N
The total number of pages is added to the right side of the page number.
(Example: 1/50, 2/50)
If [1/N, 2/N, 3/N] is selected, you can select the following items:
z
Auto
The number of pages of the document is automatically counted as the total number
of pages.
Enter Number
You can specify the total number of pages within the range from 1 to 999.
Copy
Page1, Page2, Page3

"Page" is added in front of the page number. (Example: Page1, Page2)
[Page Number-Print On] Screen

You can specify the page(s) to add a page number.
Select any item.
All Pages
A page number is added to all pages.
Enter First Page Number
Specify the first page for adding page numbers within the range from 1 to 999.
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the first page
Enter Last Page Number

Specify the last page for adding page numbers within the range from 1 to 999.
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the last page
Enter First & Last Page Number

Specify the start and last page for adding page numbers within the range from 1 to 999.
Use [ ] and [ ], or select [Enter Number using Keypad] and enter the start and last
page numbers.
Include Covers
Add a check to include a cover.
Start Number
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3 Copy
Specify the starting number for adding page numbers within the range from 1 to 999.
To enter the number with the numeric keypad, select [Enter Number using Keypad] and
then enter the number.
Watermark (Printing Control Number on the Background)

You can faintly print a sequential control number on the background of each copy set.
For example, if you set 1 as the starting number, 1 is printed on all pages of the first
copy set and 2 is printed on all pages of the second set.
To prevent, for instance, the duplication of confidential documents for distribution at
conferences, you can use sequential numbering to associate distribution copies to
people.
Note
Copy
Select [Watermark].
Select any item.
Control Number
Displays the [Watermark - Control Number] screen.
Refer to "[Watermark - Control Number] Screen" (P.92).
Text
Displays the [Watermark - Text] screen.
Refer to "[Watermark - Text] Screen" (P.93).
User Account Number

Displays the [Watermark - User Account Number] screen.
Refer to "[Watermark - User Account Number] Screen" (P.93).
Date & Time

Displays the [Watermark - Date & Time] screen.
Refer to "[Watermark - Date & Time] Screen" (P.93).
Serial Number
Displays the [Watermark - Serial Number] screen.
Refer to "[Watermark-Serial Number] Screen" (P.94).
Text Effect
Displays the [Watermark-Text Effect] screen.
Refer to "[Watermark-Text Effect] Screen" (P.94).
[Watermark - Control Number] Screen

You can set a control number within the range from 1 to 999.
92
Output Format
Select [On].
Set the start number using [ ] and

[ ] or with the numeric keypad.
Off
No control number is printed.
On
A control number is printed. Enter the starting number of the control number.
[Watermark - Text] Screen

Select the text to print on the copy.
Select [On].
Copy
Select any text.
Off
No text is printed.
On
Text is printed. You can select the text for stamp. You can specify text from 3 preset
text or the text set in the System Administration mode.
For information on how to register text, refer to "Custom Text 1 to 3" (P.280).
[Watermark - User Account Number] Screen

When using User Administration or Auditron Administration, a user account number is
printed.
Note
[User Account Number] is the No. (User Administration Number) registered by users in
Login Setup/Auditron Administration.
Displays when using Auditron Administration. If the Login Setup/Auditron Administration
feature is used, [User Account Number] is displayed even when no data is collected. In this
case, even if [On] is selected for [User Account Number], the No. registered by users (User
Administration Number) is not printed on.
Select [On].
Off
The user account number is not printed.
On
The user account number is printed. However, nothing will be printed if user
authorization has not taken place.
[Watermark - Date & Time] Screen

You can print the date and time that copying was started.
For information about the format for the date, refer to "Date Format" (P.279).
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3 Copy
Select [On].
Off
No date or time is printed.
On
The date and time are printed.
[Watermark-Serial Number] Screen

The serial number of the machine is printed.
Select [On].
Copy
Off
No serial number is printed.
On
The serial number is printed.
[Watermark-Text Effect] Screen

You can set the text effect.
If you set a text effect and make a copy, text strings specified in [Control Number],
[Text], [User Account Number], [Date & Time], and [Serial Number] of the [Watermark]
screen are embedded in the background. When making a copy of a document that has
been copied with Text Effect, the embedded text on the output copy is either printed in
an embossed or outline state.
Note
Select any item.
Off
Print the specified text as it is.
Embossed
When making a copy of a document that has been copied with the text effect, the
embedded text on the output copy is printed in an embossed state.
Outline
When making a copy of a document that has been copied with the text effect, the
embedded text on the output copy is printed in an outline state.
For information on the background patterns, refer to "Background Pattern" (P.280).
94
Output Format
You can also set the color, character size, density, and other watermark print settings in the System
Administration mode. For information about other advanced settings, refer to "Watermark" (P.279).
Secure Watermark (Managing Document Security)

Secure Watermark is a security management feature to embed a copy protection digital
code into a document, to restrict the document to be duplicated. With the digital code,
you can also analyze "when", "from which machine", and "by whom" the document was
output.
Important Document copy protection that is set using the Secure Watermark feature is not warranted
to always function. The feature may not function depending on the document or setting
conditions. For more information, contact our Customer Support Center.
Note that we assume no responsibility for a damage caused by using or being not able to
use the Secure Watermark feature.
By using the Secure Watermark feature, print quality may deteriorate as follows:
- Colors may become darker.
- Text in documents may become hard to read.
- Dots such as decimal characters and periods may become hard to read.
In some cases, a document may not be printed even if the Secure Watermark feature has
not been used for the document. This happens because the machine incorrectly detects a
copy protection code from the document. In that case, ask the system administrator to
temporarily disable the detection feature for copy protection codes.
Note
To analyze digital codes, an optional application, ApeosWare Secure Watermark Analyzer,
is required. For information on how to use ApeosWare Secure Watermark Analyzer, refer to
its documentation.
Select [Secure Watermark].
Select any item.
Off
Does not manage document security.
On
Manages document security. Select any feature button if necessary.
Protection Code
z
Off
Does not prevent document duplication. A digital code is embedded into copies.
Prevent Duplication
Prevents document duplication. Any documents with a copy protection code cannot
be copied.
Important This setting also affects scan and fax operations.
Text
Displays the [Secure Watermark -Text ] screen.
Refer to "[Secure Watermark-Text] Screen" (P.96).
95
Copy
The Secure Watermark feature may not work properly for a document if its size is smaller
than A5, if its background color is not white, or if the Watermark or Secure Watermark
feature has already used for the document.
3 Copy
[Secure Watermark-Text] Screen

You can embed hidden text into documents.
With this hidden text feature, the specified text is embedded in the entire sheet. When
making a copy of a document that has been copied with this hidden text feature, the
embedded text on the output appears in white regardless of whether or not the Secure
Watermark kit is installed.
Select any item.
Off
Does not print hidden text.
On
Copy
Prints hidden text.

You can select any text from the three preset text, or from text registered in the System
Settings.
For information on how to register text, refer to "Custom Text 1 to 3" (P.282).
Folding (Outputting Bi-Folded Paper)

You can fold copies in half.
Note
Only
paper can be used. Select the tray in which
paper is loaded.
When [Auto] is selected, the machine automatically selects the tray set in "Auto Paper Off"
(P.297). Change the tray if necessary.
Select [Folding].
Select any item.
Off
Does not fold the copies.
Bi-Fold
Folds the copies in half.
Preset Repeat Image (Making Multiple Copies on a Single Sheet)

Repeatedly copies one original onto equally divided areas according to the specified
number of copies.
Note
96
When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur
at edges depending on the image size of the document.
Output Format
Select [Preset Repeat Image].
Select any item.
1 Page Up
Preset Repeat Image is not applied.
2 Pages Up
Two copies of the document image are made on a single sheet of paper.
4 Pages Up
Four copies of the document image are made on a single sheet of paper.
8 Pages Up
Eight copies of the document image are made on a single sheet of paper.
Copy
97
3 Copy
Job Assembly
On the [Job Assembly] screen, you can configure the Build Job features. The following
shows the reference section for each feature.
Build Job (Making Copies of Documents with Different Settings in a Single Operation).........98
Sample Set (Checking the Finished Output of the Copy).........................................................100
Combine Original Sets (Adding Originals) ..............................................................................101
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area when
Copying)....................................................................................................................................102
Copy

[Copy].
Select the [Job Assembly] tab and

then select a feature on the [Job
Assembly] screen that appears.
Build Job (Making Copies of Documents with Different Settings in a

Single Operation)
This feature allows you to change and save settings individually for each document
page or stack and then to finally make copies of documents with different settings as
one job.
Note
Select [Build Job].
Select [On].
When [On] is selected, then select

print settings.
Note

Off
Build Job is not applied.
On
Build Job is applied. The feature buttons appear. Set any item if necessary.
For the features that can be set here, refer to "Copy Output (Outputting by Specifying Finishing)" (P.79).
Features that can be set in Build Job

Copy Output
For information on the feature, refer to "Copy Output (Outputting by Specifying Finishing)" (P.79).
Booklet Creation
For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.81).
98
Job Assembly
Covers
For information on the feature, refer to "Covers (Attaching a Cover to Copies)" (P.84).
Annotation
For information on the feature, refer to "Annotation (Adding Stamp/Date/Page Number to Copies)"
(P.88).
Watermark
For information about the feature, refer to "Watermark (Printing Control Number on the Background)"
(P.92).
Secure Watermark
For information about the feature, refer to "Secure Watermark (Managing Document Security)" (P.95).
[Copy Job] screen

The following describes the screen that appears while the Build Job is being executed.
Copy
3
Chapter Start...
Displays the [Build Job - Chapter Start/Separators] screen.
Refer to "Build Job (Making Copies of Documents with Different Settings in a Single Operation)"
(P.98).
Change Settings...
The Copy screen appears and you can change the settings for the loaded document.
After setting the features, press the <Start> button on the control panel to start
scanning of the document.
Cancel
The document data stored by the Build Job feature is cleared and the job is cancelled.
Note
The same operation is performed if you press the <C (Clear)> button or <Clear All> button
on the control panel.
Last Original
Select this to end scanning of documents. The build job starts.
Next Original
Select this when you have another document. This item is selected when using the
Build Job feature.
Start
When loading the next document and select [Start], the next documents are scanned.
Note
The same operation is performed if you press the <Start> button on the control panel.
[Build Job - Chapter Start/Separators] Screen

You can set the chapter start and separators.
99
3 Copy
Select any item.
Off
The next stack of documents is copied after the previous stack.
Chapter Start
The next stack of documents is copied from Side 1 of a new sheet of paper.
If [Chapter Start] is not selected and copying of the first loaded document ends on Side
1, copying for the next document will begin on Side 2 of the last page of the first
document. When [Chapter Start] is selected and [Multiple-Up] is marked, even if all
documents are divided for every chapter before all of them are assembled in [MultipleUp] feature, the next stack of document is copied from Side 2 of a paper.
Copy
Separators
Separators can be inserted. Select the paper tray to use for the separators from
[Separators Tray].
Sample Set (Checking the Finished Output of the Copy)

When making multiple sets of copies, you can make a proof set to check the finished
output and then print the remaining copies. You can select to continue or cancel the job
after the confirmation. The number of sets to be copied can also be changed. The
sample is included in the total number of sets.
Note
Select [Sample Set].
Select [On].
Off
No sample set is made.
On
A sample set is made.
[Copy Job] screen

The machine pauses and displays the [Copy Job] screen after a proof set is copied.
Settings Change
The [Settings Change] screen is displayed. Uncheck the settings you want to cancel.
This button is displayed only when the settings that can be cancelled.
100
Job Assembly
Change Quantity...
The [Change Quantity] screen appears and you can change the number of copies
entered before. Enter a new quantity using the numeric keypad. The new value must
include the number of the sample set that has already been printed. When reducing the
quantity, you cannot enter a number less than the number of copies that have already
been printed.
Note
When you enter 1 for the number of sets and then press the <Start> button, the machine
does not start copying.
Cancel
The remaining copies are cancelled.
Start
The remaining copies are made.
Note
This feature allows you to copy sheets of documents that cannot be loaded into the
document feeder at one time. This feature also enables to copy multiple documents as
one job by the document glass.
[Next Original] that is usually displayed while scanning documents with the document
feeder is always selected in this mode. In addition, when using the document glass to
scan documents, [Next Original] is also selected during scanning. If the [Finishing] is
set to [Auto], the output is automatically sorted.
When all documents have been scanned, select [Last Original].
Note
Select [Combine Original Sets].
Select [On].
Off
In the screen displayed during scanning documents with the document feeder with
specifying Collated, [Last Original] is selected.
On
In the screen displayed during scanning documents with the document feeder with
specifying Collated, [Next Original] is selected.
[Copy Job] screen

The [Copy Job] screen is displayed when copying begins.
101
Copy
Combine Original Sets (Adding Originals)
3 Copy
Cancel
The document data stored by [Combine Original Sets] is cleared and the copying is
cancelled.
Note
The same operation is performed if you press the <C> button or <Clear All> button on the
control panel.
Last Original
Select this to end scanning of documents.
Next Original
Select this when you have another document. This is on when using the [Combine
Original Sets] feature.
Start
When loading the next document and select [Start], the next documents are scanned.
Note
Copy
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected

Area when Copying)
Specify an area to delete everything outside or inside of when copying. Up to 3 areas
can be specified.
Select [Delete Outside/Delete

Inside].
Select any item.
Off
Nothing is deleted.
Delete Outside
Delete the outside of the selected area when copying.
Delete Inside
Delete the inside of the selected area when copying.
Area Settings
The [Delete Outside/Delete Inside - Area X] screen is displayed. Select up to 3 areas,
from [Area 1] to [Area 3].
Refer to "[Delete Outside/Delete Inside - Area X] screen" (P.103).
Note
X represents the number of the area displayed.
Originals
For 2 sided documents, specify the side of the area you want to delete outside of or
inside of.
z
Both Sides
The setting is applied to both sides of the document.
Side 1 Only
The setting is applied to only to Side 1 of the document.
102
Job Assembly
Side 2 Only
The setting is applied to only to Side 2 of the document.
[Delete Outside/Delete Inside - Area X] screen

Set the area to delete outside of or inside of. The quadrangle with a diagonal line and
4 straight sides connecting the coordinates, X1/Y1 and X2/Y2 is a deleted or extracted
area. By making the top right corner of a document into the starting point, the X-axis is
set as the direction of width, and the Y-axis is set as the direction of length.
You can specify a value within the range of 0 to 432 mm for the width (X) and the length
(Y) in 1 mm increments.
Note
Specify the 2 coordinates from the top right corner of the document.
When specifying multiple areas, the specified areas can overlap each other.
When [Reduce/Enlarge] is enabled, the specified area will be reduced/enlarged accordingly.
Select [Area X].

Note
Copy
X represents the number of

the area displayed.
Enter the value for X1 in [X1] using

the numeric keypad, and select
[Next].
Enter the value for Y1 in [Y1] using the numeric keypad, and select [Next].
Enter the value for X2 in [X2] using the numeric keypad, and select [Next].
Enter the value for Y2 in [Y2] using the numeric keypad, and select [Next].
Note
To change the coordinates you have entered, select [Next], move

value again.
, and then enter the
If all of [X1], [Y1], [X2], and [Y2] are set to [0], the area will be invalid. If no other area is
specified, the Delete Outside/Delete Inside feature cannot be used.
If you select <C> button, values that the
mark indicates is cleared.
Clear Area X
Clear the specified area.
Note
X represents the number of the area displayed.
Next
The
mark moves to the next coordinate.
103
3 Copy
Copy
104
4 Fax
This chapter describes the basic operations and features for fax provided by the
machine.
Important The fax features are not available for some models. An optional package is
necessary. For more information, contact our Customer Support Center.
z
Fax Procedure ..........................................................................................106
Operations during Faxing .........................................................................112
About Internet Fax ....................................................................................114
Fax/Internet Fax........................................................................................121
General Settings .......................................................................................126
Layout Adjustment ....................................................................................129
Transmission Options ...............................................................................133
Advanced Features...................................................................................148
Broadcast..................................................................................................152
Receiving Faxes .......................................................................................161
Facsimile Information Services.................................................................163
4 Fax
Fax Procedure
This section describes the basic fax operations. The following shows the fax flow and
reference sections.
Step 1 Loading Documents .......................................................................................................106
Step 2 Selecting Features ..........................................................................................................108
Step 3 Specifying the Destination.............................................................................................108
Step 4 Starting the Fax Job .......................................................................................................110
Step 5 Confirming the Fax Job in the Job Status ......................................................................111

Document Feeder
z
Single sheet
Multiple sheets
Fax
Document Glass
Single sheet
Document Feeder
139.7 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 600 mm (long) (A3, 11 x 17 inches).
The document feeder automatically detects documents of standard-size widths.
Note
The sizes on the left are converted into sizes shown on the right.
z
8-inch width document
B5 width document
10-inch width document
B4 width document

Number of
Sheets

75 sheets
Plain paper (50 - 80 g/m )
75 sheets
2
Heavyweight paper (81 - 128 g/m )
50 sheets
For information on faxing mixed sized documents, refer to "Mixed Sized Originals (Scanning Different
Size Documents Simultaneously)" (P.130).
2-sided scanning of lightweight paper (38 - 48 g/m2) is not supported.
106
Fax Procedure

document.
Place the document (the front side

Note
Indicator
The indicator lights when the

document is loaded correctly.
If the indicator does not light
up, the document glass detects the document. Press the <C> button, and the reload the
document.

Fax
Document Glass
297 x 432 mm (A3, 11 x 17 inches).
The document feeder automatically detects standard size documents.

Note
refer to "Paper Size Settings" (P.286)

document. When the


Note
When a standard size

document is placed on the
document glass, the size of
the document is displayed in
the message area.
107
4 Fax

You can select features from the [Fax/Internet Fax] tab.
Note
To use the Login Setup feature or Auditron Administration feature, a user ID and password
may be required. Ask your system administrator for the user ID and password.

1
Fax
Select [Fax/Internet Fax].

1

tab as necessary.
The following shows the reference

"General Settings" (P.126)
"Transmission Options" (P.133)
"Advanced Features" (P.148)
Step 3 Specifying the Destination
108
<All Services>
button
<Clear All>
button
Fax Procedure
Three methods are available to specify recipients: by phone number, by address

number, and by group dial number. The following shows input methods supported by
each method.
Numeric Keypad
One Touch
buttons
Address Book
Phone Number
Address Number
(Speed Dialing)
3 digits (001 to 500)

2 digits + (nn0 to nn9)
3 digits (001 to 070)
(All address numbers)
Group Dial Number
# + 2 digits
From the list tab and

index
O
O: Available X: Not available

Note
If the Speed Dial Expansion Kit is installed, you can register up to 999 locations.
You can specify multiple recipients (Broadcast Send) using the above methods. You
can also use a combination of the methods.
Important Confirm the recipient before sending a fax.
For information on Broadcast Send, refer to "Broadcast Send (Transmitting to Multiple Recipients)"
(P.152).
This section describes how to enter a phone number with the numeric keypad.
Enter a fax number using the

numeric keypad.
1
Numeric keypad
To specify multiple recipients,

select [Next Recipient] on the touch
screen.
Note
If you enter an incorrect value,

press the <C> button and
enter the correct value.
If the [Show Fax No./E-Mail]
check box is selected, no
recipiet is displayed on the list.
Depending on the settings, the screen to re-enter the recipient may be displayed after
specifying the recipient and selecting [Next Recipient] on the touch screen. In this case, reenter the recipient.
[Next Recipient] may not be displayed if the Broadcast Send is disabled. For more
information, refer to "Re-enter Broadcast Recipients" (P.315).
For information on specifying a fax number using the address book, refer to "Specifying a Destination
Using the Address Book" (P.122).
109
Fax
If the same recipient was specified for several pending documents, you can send the
documents with a single phone call. This feature is referred to as Batch Send. Note that
you cannot use Batch Send with Broadcast Send, Relay Broadcast Send, Remote
Mailbox, and Delayed Start when prior to the specified time. When using a redial,
resend, or delayed start send transmission job, or authentication feature, to send to the
same address from different users, then a batch send is not possible.
4 Fax
For information on specifying a fax number using the speed dialing, refer to "Speed Dialing (Entering
Numbers using Address Number)" (P.123).
For information on specifying a fax number using one touch buttons, refer to "Specifying a Destination
using One Touch Buttons" (P.123).
You can send an iFax. For information on the iFax, refer to "About Internet Fax" (P.114).
Step 4 Starting the Fax Job

1

Fax cannot be sent when
copying restriction code is
detected.
Note
<Start> button
Depending on the settings,

the screen to re-enter the
recipient may be displayed after pressing the <Start> button. In this case, re-enter the
recipient.
Fax
If a problem occurs, an error message appears in the touch screen. Solve the problem in
accordance with the message.
You can set the next job during faxing.
current document is being scanned. This allows you to send several documents as one
set of data.
While documents are being
scanned, select [Next Original].
Note
When the above screen is displayed and no operation is performed during a certain period
of time, the machine automatically assumes that there are no more documents.
You can change the scan settings of the next document by selecting [Change Settings]
displayed after selecting [Next Original].
110

Fax Procedure

scanned, select [Last Original].
Step 5 Confirming the Fax Job in the Job Status

1

1
<Job Status>
button
Fax

Note

If undelivered documents exist

You can confirm undelivered documents in the [Job Status] screen or [Job Status/
Activity Report] screen.
For information on how to send again or delete undelivered documents, refer to "Undelivered Faxes"
(P.365).
111
4 Fax
Operations during Faxing

The following describes the available operations during faxing. The following shows the
references for each operation.
Stopping the Fax Job.................................................................................................................112
Changing the Scan Settings.......................................................................................................113
Stopping the Fax Job

To cancel faxing, follow the procedure below.

control panel.
<Stop> button
Fax
4
2
Select [Cancel].

1
112

select [Stop].
<Job Status>
button
Operations during Faxing
Changing the Scan Settings

You can change the scan settings while scanning the document.
Press [Stop] button on the touch

screen, or press <Stop> button on
the control panel..
<Stop> button
Select [Change Settings...].

Fax
4
3
Set the [Resolution], [Scan Size], and [Lighten/Darken].

For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.128), "Original Size
(Specifying the Scan Size for the Original)" (P.129), "Lighten/Darken (Adjusting Density Level)"
(P.126).
113
4 Fax
About Internet Fax

Unlike a regular fax machine, Internet Fax uses corporate networks or the Internet
without using public phone lines to send or receive documents scanned by the machine
via e-mail as attached documents.
As the iFax feature transmits data via an existing intranet and the Internet,
communication charges are less than for sending regular faxes. Also, communication
with regular fax machines that do not support the iFax feature is possible via a fax
gateway.
For more information on the fax gateway feature, refer to "Sending an iFax to normal fax machines via a
relay station" (P.115).
For information on how to connect the machine to a network and set the network environment, refer to
the "Network Administrator Guide" and the manual on the Driver CD Kit CD-ROM.
Note
This feature is not available for some models. An optional package is necessary. For more
Internet Fax Overview

Fax
The following describes the Internet Fax (hereafter referred to as iFax) features of the
machine.
Sending iFax
An iFax allows you to send documents scanned by the machine as TIFF file format email attachments to iFax-compatible machines.
Important The TIFF file profiles that can be processed differ depending on the iFax-compatible
machine of the recipient. Confirm the profile that can be processed by the recipient's iFaxcompatible machine before specifying a profile.
For more information, refer to "Sending iFax (iFax Transmission)" (P.116). For information on profiles,
refer to "iFax Profile (Specifying iFax Profiles)" (P.146).
Important If an iFax sends a document directly to a computer, the document cannot be opened on the
computer in some cases. Use E-mail when sending a document to a computer.
Using Direct iFax feature

An iFax can be sent directly to the iFax-compatible machines without going through the
SMTP server.
You can switch between via e-mail server and direct in the system settings. For more information, refer
to "iFax Path" (P.321).
For information on the direct iFax settings, refer to "Network Administrator Guide".
Registering e-mail addresses in the address book

If you register a recipient's e-mail address in the address book, you do not need to enter
the e-mail address each time when sending an iFax to the recipient.
Note
In the address book, you can also preset other settings such as the iFax profile and send
related settings when setting a mail address.
For information on how to register address numbers, refer to "Address Book (Address Number)"
(P.334).
Using the Broadcast Send feature

An iFax can be sent to multiple destinations by specifying multiple e-mail addresses for
its recipients. Also, you can mix normal fax recipients and iFax recipients to send a
broadcast transmission for fax and iFax.
For information on how to specify recipients, refer to "Step 3 Specifying the Destination" (P.108) and
"Specifying a Destination Using the Address Book" (P.122).
114
About Internet Fax
Forwarding documents stored in mailboxes

When the forwarding feature and a forwarding mail address are set on a mailbox
beforehand, the documents stored in the mailbox can be automatically forwarded. The
document can be forwarded to a specified computer, therefore a user does not have to
go to the fax machine to pick the document up.
For more information, refer to "Forwarding Documents Stored in a Mailbox" (P.119).
Sending an iFax to normal fax machines via a relay station

By specifying mail addresses in a specific format, you can send faxes from the machine
on the network via an iFax-compatible machine (fax gateway) to fax machines that do
not support the iFax feature.
Important This feature is available only when the e-mail reception method on the fax gateway is set to
SMTP.
For more information, refer to "Sending an iFax to normal fax machines via a relay station" (P.118).
Precautions when sending iFax
Note
You can receive a transmission result e-mail if you set Read Receipts (MDN)/Delivery
Receipts (DSN) when transmitting. For more information, refer to "Report / Read Receipts
(Confirming Transmission Results)" (P.133).
Receiving iFax (Printing iFax)

The machine automatically prints the received documents when receiving e-mail from
an iFax-compatible machine. No specific operations are needed to receive e-mail.
Note
The following TIFF file format and profiles can be handled when receiving e-mail.
File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, and TIFF-C
If an unsupported profile is received, the machine may not be able to print the file. When
receiving TIFF-C, it is printed in black and white.
For more information, refer to "Receiving iFax (Printing iFax)" (P.117). For information on profiles,
refer to "iFax Profile (Specifying iFax Profiles)" (P.146).
Restrictions on the E-mail Server

Large e-mail may not be sent or received depending on the system environment (e-mail
server restrictions, etc.). If sending a large e-mail by splitting it into pages, check your
system environment as well that of the recipient to ensure it is split small enough to be
sent.
If the split pages are still too large to send, reduce their sizes by lowering their image
or transmission resolution.
115
Fax
The message "Doc. Sent" displayed on the [Job Status] screen of the machine, [Job
History Report], and the [Transmission Report] indicates that the transmission to the
SMTP server configured on the machine has been successful. The iFax transmission
to the recipient may not complete if there is a problem in the Internet. In such case, the
machine will not be notified of such transmission error. After sending an important email, we suggest you to confirm it is received, such as by calling the recipient.
4 Fax
Features Unavailable for Sending iFax

The following features that are available for sending regular faxes are unavailable for
sending iFax.
Screen
Features
Transmission Options
Communication Mode
Priority Send
Delayed Start
Send Header
Cover Note
Recipient Print Sets
F Code
Remote Mailbox
Advanced Fax Features
Polling
If you are using the fax gateway feature, you can set the communication mode and F code. For more
information on the fax gateway feature, refer to "Sending an iFax to normal fax machines via a relay
station" (P.118).
Fax
Sending iFax (iFax Transmission)

Important You cannot use the CC, BCC, or Reply To feature used with regular e-mail.
Note
The machine converts documents to the TIFF format and then sends them as e-mail
attachments.
Display the [Fax/Internet Fax]

screen and select [iFax/Fax]
several times to display iFax in the
Recipient section.
Select [Keyboard].
Specify a recipient by entering up

to 128 characters with the
keyboard displayed in the touch
screen.
Important Specifying a fax number results in an error and the data is not sent.
Note
You can use the address number, one touch buttons, group dial number, or address book to
specify e-mail addresses. For more information, refer to "Speed Dialing (Entering Numbers
using Address Number)" (P.123), "Specifying a Destination using One Touch Buttons"
(P.123), and "Specifying a Destination Using the Address Book" (P.122).
Specify a subject and message if necessary.

For specifying the subject, refer to "iFax Subject (Specifying the iFax Subject)" (P.140). For specifying
the contents, refer to "iFax Comment (Mail Contents) (Editing the iFax Mail Contents)" (P.140).
Note
If the hard disk of the machine becomes full during scanning of a document, a screen
appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.
If the hard disk of the machine becomes full during iFax transmission, the transmission is
cancelled and the document data is deleted.
116
About Internet Fax

If TIFF-J is specified for the profile, the recipient's computer may not be able to display the
attached TIFF file properly. In this case, specify the TIFF-S or TIFF-F profile.
Data sent to an iFax-compatible machine other than this model may not be able to be
printed. Before sending data, confirm the iFax feature of the machine that will receive the
data.
Receiving iFax (Printing iFax)

Reception method
When the machine receives e-mail from an iFax-compatible machine, the received
document is printed automatically. No specific operations are needed to receive e-mail.
The machine can also receive e-mail from mail addresses for which the mailbox is
specified such as "[email protected]".
For information on the mailbox, refer to "Mailbox" (P.328) and job flow sheets, refer to "Job Flow
Sheets" (P.330).
Note
If domains for receiving e-mail are restricted by CentreWare Internet Services, you will only
receive iFax from the permitted domains. For information about the domain filter, refer to
"Network Administrator Guide".
You can confirm the domain setting status in the [Domain Filter List]. For more information,
refer to "Domain Filter List" (P.381).
Printing size
Basically, received iFax is printed at the same size as the document sent by the sender.
Fax
Note
When [TIFF-S] is selected for the profile, the printing size will be A4.
When the loaded paper is not the same size as the sent document or when the paper
tray used for printing received documents is restricted, the receiving process will be the
same as that for regular faxes.
Receiving e-mail
Each e-mail header and attachment (TIFF file) of received e-mail will be printed.
z
Split documents sent by e-mail

If a document scanned by the machine is split and sent according to the [Max. No.
of Pages for Split Send] setting made with CentreWare Internet Services, the
information indicating the split will be attached and each segment will be treated as
individual e-mail.
Attachments (TIFF format)

If an unsupported attachment file is received, the file is deleted. You can confirm the
error in the [Job History Report].
When the mailbox number is not registered

If the specified mailbox is not registered, the received data is deleted. You can
confirm the cause of the problem in the [Job History Report].
Mailbox operations
If the machine runs out of hard disk space while printing e-mail or storing e-mail to
the mailbox, the page being processed will be deleted at the point in time when the
machine runs out of hard disk space.
Restricting incoming e-mail

The machine can be configured to receive or reject e-mail sent from specified domains.
This feature is known as the "Domain Filter". You can register up to 50 domains as
approved or rejected domains.
117
4 Fax
When e-mail arrives, the feature confirms the domain settings. If the e-mail is sent from
a rejected or not approved domain, the machine rejects to receive the e-mail. You can
confirm the result in the [Job History Report]. Job history of rejected mail is not stored.
For information about the domain filter, refer to "Network Administrator Guide".
Useful Features
Using a Mail Address to Send iFax to the Mailbox
If you enter a specific mail address, you can send iFax to the mailbox of the machine
from an iFax-compatible machine.
When iFax is received, the machine stores it in the mailbox specified by the mail
address and prints a mailbox documents report.
Note
This feature is only available if the recipients machine can receive e-mail via SMTP.
To use this feature, a mailbox that does not have a password set needs to be registered with
the machine that will receive the e-mail. For more information, refer to "Mailbox" (P.328).
Fax

Recipient section.
Select the profile for setting each

feature as necessary.
Enter the e-mail address for the

mailbox that will receive the e-mail as shown below.
BOX123 @myhost.example.com
BOX (fixed characters to indicate
mailbox) + mailbox number
@ + host name of the

receiving machine
Domain name of the receiving

machine
Example
Mailbox number............................................ 123

(Enter the digits of the mailbox number to
match those of the recipient)
Host name of the receiving machine............ myhost
Domain name of the receiving machine....... example.com
Note
Sending an iFax to normal fax machines via a relay station

If you specify e-mail addresses in a specific format, a machine on the network can send
faxes to regular fax machines that do not support the iFax feature.
This feature sends faxes as e-mail to iFax-compatible machines (fax gateways) that are
connected to a network via the Internet. The fax is converted from an e-mail to a fax
document on the iFax-compatible machine and forwarded to a specified fax machine.
When using this configuration, fax transmission costs can be reduced by locating the
fax gateway and fax machines within an area where the same local rate applies.
Important This feature is available only when the e-mail reception method on the fax gateway is set to
SMTP.
118
About Internet Fax
Note
The e-mail received by the fax gateway is deleted even if the fax was not correctly sent.
The settings configured in [Communication Mode] of the [Transmission Options] screen
apply to the communication mode used between the fax gateway and the fax machine.
Fax forwarding can be restricted by setting [Fax Transfer from Address Book] and [Fax
Transfer Maximum Data Size] in the system setting.

Recipient section.
Select the profile for setting each

feature as necessary.
Enter the e-mail address for the

recipient that will receive the e-mail as shown below.
FAX= 0312345678 /T33S=123 @myhost. example.com

FAX=
(fixed characters)
Fax number of
the recipient
@ + host name of
the machine that
converts and sends
the received e-mail
as a fax.
Domain
name
Fax
/T33S= (fixed
characters) and F
code (for specifying
the F code)
Example
Fax number .................................................. 0312345678

F code (if necessary).................................... /T33S=123
Host name of the receiving machine ............ myhost
Domain name of the receiving machine ....... example.com
Note
Forwarding Documents Stored in a Mailbox

The following describes the feature to automatically forward fax documents stored in a
mailbox, as e-mail attachment.
Fax documents sent to mailboxes using the fax signal method (proprietary
communication procedures), F Code method or DTMF method, and fax documents
stored in mailboxes by the Box Selector feature can be forwarded as e-mail
attachments.
Important This feature can only be used when the mail receiving protocol is SMTP.
For information on the mailbox forwarding settings, sending to mailboxes, using the Box Selector to
receive documents in a mailbox, and printing or deleting documents received in a mailbox, refer to
"Printing/Deleting Documents in the Mailbox" (P.208).
Forwarding iFax
The machine can automatically forward fax documents received in a mailbox or fax
documents stored in a mailbox by the Box Selector feature to the forwarding address
specified for the mailbox as e-mail.
119
4 Fax
As you can use the e-mail forwarding feature to forward received fax documents, you
do not have to go and collect them from the fax machine. Furthermore, you can save
paper by displaying the fax documents on a computer screen.
How to forward iFax
The following operations are required for using the forwarding feature of iFax.
z
On the machine sending a fax

Sending faxes to the mailbox using the fax signal method (proprietary
communication procedure), F Code method or DTMF method.
For information on the transmission method, refer to "Advanced Features" (P.148).

z
On the machine receiving the fax in a mailbox and forwarding an iFax

Creating a job flow sheet to specify a forwarding address and then making a link
between the job flow sheet and the mailbox.
For the method of registering a job flow, refer to "Job Flow Sheets" (P.330).
Important Do not set the address of the machine as the forwarding address.
Note
[Mailbox Number] and [Password] are required by the sender. Inform the sender of the
settings.
Do not set a password of the mailbox for receiving forwarded iFax.
You can register up to 100 locations.
Fax
If the fax you received is a JBIG-compressed image, and if the iFax profile of the forwarding
destination is set to TIFF-F, the image is converted into MH format when forwarding. Also, if
the iFax profile is TIFF-S, the fax image is forwarded as is without changing the size and
resolution settings.
If the hard disk in the machine becomes full while receiving an iFax, the reception is
cancelled and the partly received file is deleted.
If there is a problem with the data during iFax forwarding, the forwarding is cancelled and the
received document is saved to the mailbox.
If forwarding using SMTP fails, the received document is stored in the mailbox.
You can confirm the forwarding result in the [Job History Report].
For information on the operation to use of the box selector feature to receive fax documents in a
mailbox, refer to "File Destination/Output Destination" (P.318).
120
Fax/Internet Fax
Fax/Internet Fax
You can specify recipients in [Fax/Internet Fax]. The following shows the reference
iFax/Fax (Selecting iFax/Fax).................................................................................................. 121
Next Recipient (Sending Faxes to Multiple Recipients).......................................................... 121
Specifying a Destination Using the Address Book .................................................................. 122
Speed Dialing (Entering Numbers using Address Number) .................................................... 123
Specifying a Destination using One Touch Buttons ................................................................ 123
Specifying a Destination using the Keyboard Screen .............................................................. 124
Entering Specific Symbols ....................................................................................................... 124
Select [Fax/Internet Fax] on the [All

Services] screen.
Select features on the [Fax/Internet

Fax] screen that appears first.
Fax
iFax/Fax (Selecting iFax/Fax)
You can switch between iFax and Fax as necessary.
Select [iFax/Fax].
Next Recipient (Sending Faxes to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.
When an Additional G3 Port (optional) is installed, you can use the extra lines to make
multiple transmissions simultaneously with Broadcast Send.
If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.
Note
The maximum number of recipients that you can specify at one time is as follows:
Using the numeric keypad: 200 locations; using address number: 500 locations; and using
the numeric keypad in combination with address number: 699 locations.
When the Speed Dial Expansion Kit (optional) is installed, you can register up to 999
locations using the address number and up to 1198 locations using the numeric keypad in
combination with the address number at one time.
The one touch buttons correspond to address numbers 001 - 070.
When using Broadcast Send, [Cover Note] and [Remote Mailbox] are invalid even if they are
selected on the control panel. If you want to use [Cover Note] and [Remote Mailbox], set
them when registering each recipient in address numbers.
You cannot specify [Transmission Report].
[Next Recipient] may not be displayed if the Broadcast Send is disabled. For more
information, refer to "Re-enter Broadcast Recipients" (P.315).
121
4 Fax
Select the first recipient.
Select [Next Recipient].

Note
Depending on the settings,

the screen to re-enter the
recipient may be displayed
after specifying the recipient
and selecting [Next Recipient]
on the touch screen. In this
case, re-enter the recipient.
Select the next recipient.
Repeat Step 2 and Step 3.
Select [Yes] on the confirmation screen to start transmission.
Specifying a Destination Using the Address Book

This section describes how to use the address book to specify recipients.
The address book shows the fax numbers registered to the address numbers.
Fax
(P.334).
Select [Address Book].
Select the button in which you want

to search and search for a fax
number.
Note
Repeat this step to specify

multiple recipients.
Select recipients to specify and check the check box.

If you clear the check box, the recipient is deleted. And also it can be deleted by selecting
<C> button.
Using the Address Book

Allows you to use address numbers, recipient names, index, and group dialing
numbers to search fax numbers.
In the System Administration mode, you can change the initial number of the address number. For
information on how to change the default values, refer to "Address Book Default" (P.313).
Addresses
Select this item to display a list of all registered addresses.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
[Go to] and enter a 3-digit address number (001 to 500) using the numeric keypad to
display the specified number at the top of the list.
Note
If the Speed Dial Expansion Kit is installed, you can register up to 999 locations.
Index Search
Select this item to search index characters specified when address numbers are
registered.
Click the [A-C], [DEF], [GHI], [JKL], [M-O], [P-R], [S-U], [V-X], [YZ], or [0-9] button to
specify index characters on the screen that appears.
122
Fax/Internet Fax
Group
Select this item to search pre-registered group dial numbers.
You can select group dial numbers in the screen appearing when the [Group] button is
selected.
Select [ ] to return to the previous screen or [ ] to move to the next screen.
For information on how to register group dial numbers, refer to "Group Send" (P.340).
Details
Displays the [Recipient Details] screen. This screen displays the address number
details such as a recipient name, fax number, and iFax address. To check the fax
number and iFax address, select [Fax Recipient Details] and [iFax Recipient Details]
respectively.
Speed Dialing (Entering Numbers using Address Number)

You can use address numbers to specify recipients. Register the address numbers for
speed dialing beforehand.
You can also use a wild card ("" character on the numeric keypad or [] on the
keyboard screen) to specify multiple recipients.
z
For example, enter "10" to specify 10 numbers from 100 to 109.
Fax
Enter the first two digits to specify address numbers

Specify all the address numbers
Enter "" to specify all the address numbers.

Note
When you specify address numbers, confirm that the corresponding fax numbers registered
in the machine are correct. For information on how to register address numbers, refer to
"Address Book (Address Number)" (P.334).
You cannot specify two wildcard characters such as 1, 1, or 1.
The maximum number of recipients that you can specify at one time is as follows:
Dialing with address numbers: 500 locations. Using the numeric keypad in combination with
address numbers: 699 locations.
locations using address numbers and up to 1198 locations using the numeric keypad in
combination with address numbers.
Press the <Speed Dial> button and

enter a 3-digit address number.
Repeat this procedure for each
additional recipient.
<Speed Dial>
button
Specifying a Destination using One Touch Buttons

You can use the one touch buttons to specify recipients. One touch buttons correspond
to the numbers registered for the address numbers from 001 to 070. For example,
when the number you want to dial is registered to the address number 001, press the
one touch button 001.
(P.334).
123
4 Fax
Important One touch buttons have sensors. The sensors recognize the address numbers from 001 to
030, 031 to 060, and 061 to 070. Press a one touch button after turning over the one-touch
panel and removing your hand from the panel. Do not touch a one touch button while you
are turning over the panel.
Do not put a seal (such as recipient seal) to one touch button panels or one touch button.
Take care not to place an object or spill liquid on or near the one touch buttons.
Press a one touch button. Confirm

that the recipient (fax number)
specified with the one touch button
is displayed on the touch screen.
Note
One touch buttons correspond

to the numbers registered for
the address numbers from
001 to 070.
001
002
003
016
017
018
004
005
006
019
020
021
007
008
009
022
023
024
010
011
012
025
026
027
013
014
015
028
029
030
Repeat this step to specify

Turn the one touch button
panels over to press the one
touch buttons for address
numbers 031 and above.
Fax
Specifying a Destination using the Keyboard Screen
When the Additional G3 Port (optional) is installed, you can set the line (port) and send
faxes. Local terminal information can be registered to each line. You can use a line for
your purpose.
For information on local terminal information, refer to "Local Terminal Information" (P.320).
Select [Keyboard].
Enter "<", "port number", ">", and

recipients "telephone number" with
the keyboard that appears on the
touch screen.

Note
The port numbers are "1", line 2 (LINE 2 jack) J "2" and line 4 (LINE 4 jack) J "4".
You can specify line 2 and line 4 when an option is installed.
Entering Specific Symbols

When specifying a recipient, you can use the following features to enter specific
symbols from the touch screen.
Feature
Enter pause
124
Button
- or
<Pause> (-)
Function
One pause is 3 seconds.
You can enter pauses of
6 seconds, 9 seconds,
etc. by additional button
presses.
Input method
Press the <Pause>
button.
(Example)
0-123 ...
0--123 ...
Fax/Internet Fax
Feature
Button
Function
Input method
Transmit using a
password
When a password has

been set, transmission
will only start if the
password matches the
ID number on the remote
terminal.
1. Select [Keyboard] in
the [Fax/Internet Fax]
screen to display the
keyboard.
2. Select [S].
(Example)
0312345678S12345678
Transmit DTMF
signal
Use to transmit the

DTMF signal.
1. Select [Keyboard] in
the [Fax/Internet Fax]
screen to display the
keyboard.
2. Select [More
Characters].
3. Select [!].
(Example)
0311123456!123#
Transmit PB
(from dial pulse
to tone)
Switches the dial type

from pulse to tone when
the Fax service is used.
1. Select [Tone (:)] on

the [On-hook] or [Offhook] screen.
When using the DTMF method, use specific symbols. For information on the DTMF method,
refer to "Remote Mailbox (Using Remote Mailbox)" (P.141), and "Broadcast" (P.152).
Removing/Confirming Specified Recipient

You can remove or confirm recipients using the pop-up menu.
Select the recipient to be removed

or confirmed from [Address/
Recipient].
Select any item from the pop-up

menu.
Fax
Note
Remove
Removes the recipient.
Details...
The [Recipient Details] screen is displayed. You can confirm recipients or address
numbers.
125
4 Fax
General Settings
You can set the basic features on the [General Settings] screen. The following shows
the reference section for each feature.
Lighten/Darken (Adjusting Density Level) ..............................................................................126
2 Sided Originals (Transmitting 2-sided Originals)..................................................................126
Original Type (Selecting the Image Quality Type for the Document) .....................................127
Resolution (Specifying the Scanning Resolution) ....................................................................128

Services] screen.
Select the [General Settings] tab,

and select a feature on the
[General Settings] screen.
Lighten/Darken (Adjusting Density Level)

You can adjust the fax density from seven levels.
Fax
Use [ ] and [
density level.
] to select the
2 Sided Originals (Transmitting 2-sided Originals)

This feature enables you to scan and then transmit both sides of a document
automatically.
Note
The data for the second side of a 2-sided document is rotated so that it has the same
orientation as that for the first side.
Select the scan options.
1 Sided
Select to transmit 1-sided documents.
2 Sided (H to H)
Select to transmit 2-sided documents (head to head).
2 Sided (H to T)
Select to transmit 2-sided documents (head to toe).
126
General Settings
2 Sided - Skip Blank

Select to transmit only documents whose surface is not blank. You can send
documents without concerning for which side is the front.
Note
When [2 Sided - Skip Blank] is selected, the settings change as follows:

- [Original Type]: [Text]
- [Lighten / Darken]: [Normal]
- [Reduce/Enlarge]: [100%]
You can switch [Skip Blank Pages] by pressing the <Power Saver> button while fax features
are being set.
[2 Sided - Skip Blank] appears when [Skip Blank Pages] is set to [Enabled]. For more
information, refer to "Skip Blank Pages" (P.316).
More...
The [2 Sided Originals] screen is displayed.
Refer to "[2 Sided Originals] Screen" (P.127).
[2 Sided Originals] Screen
Select which side of the documents

is sent and the document type.
Fax
1 Sided
Select to transmit 1-sided documents.
2 Sided
Select to use the 2-sided feature to transmit all pages.
2 Sided (First Page 1 Sided)
Select when the front side of the first page and both sides of the remaining pages are
sent. Use this item when the second side of the first page is blank.
2 Sided (Skip Blank Pages)
Select to transmit only documents whose surface is not blank. You can send
documents without concerning for which side is the front.
Originals
[Head to Head] is selected when the first and second sides of a 2-sided document are
of the same orientation. [Head to Toe] is selected when the first and second sides of a
2-sided document are of the opposite orientation.
Original Type (Selecting the Image Quality Type for the Document)
Specify the image quality in accordance with whether the document contains text,
photos, etc.
Select the original type.
127
4 Fax
Text
Select this item when transmitting a document that contains only text.
Photo & Text
Select this item when transmitting a document that contains both text and photos. The
machine automatically distinguishes the text and photo areas and sets the appropriate
image quality for each area of the document.
Photo
Select this item when transmitting documents that contain only photos.
Note
Stripes, etc. may appear in the photo image sections if a setting such as scanning at a
reduced size was specified.
Resolution (Specifying the Scanning Resolution)

You can set the resolution for the documents to be scanned.
Note
The [Resolution] can be set individually for each address number. For information on how to
register address numbers, refer to "Address Book (Address Number)" (P.334).
Fax
The machine scans a document at the specified resolution, but if a machine of the recipient
does not support the resolution, the machine automatically changes the resolution to one
supported by the recipient's machine and there is a corresponding loss in quality.
The higher the resolution, the lower the transmission speed. Usually, we recommend using
[Superfine (400dpi)] or lower.
Select the resolution.
Standard
Select this item when transmitting documents with easily legible text.
(Approx. 200 x 100 pels/25.4 mm)
Fine
Select this item when transmitting documents with small text and/or detailed images.
(Approx. 200 x 200 pels/25.4 mm)
Superfine (400dpi)
Select this item when transmitting documents with extremely fine text and/or images.
(400 x 400 pels/25.4 mm)
Superfine (600dpi)
Select this item when transmitting documents with extremely fine text and/or images.
(600 x 600 pels/25.4 mm)
128
Layout Adjustment
Layout Adjustment
On the [Layout Adjustment] screen, you can configure features for scanning
documents. The following shows the reference section for each feature.
2 Sided Originals (Transmitting 2-sided Originals)................................................................. 129
Original Size (Specifying the Scan Size for the Original) ....................................................... 129
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ...................... 130
Book Scanning (Scanning Facing Pages onto Separate Sheets) .............................................. 131
Reduce/Enlarge (Specifying the Scan Ratio for the Original) ................................................. 131

Services] screen.

appears.
2 Sided Originals (Transmitting 2-sided Originals)
Original Size (Specifying the Scan Size for the Original)

You can specify the scan size before sending a fax.
When a scan size is specified, it is scanned at the specified size regardless of the size
of the loaded document. The feature allows you to add a margin to or delete excess
space from the actual image that is transmitted.
Note
The default values for buttons other than the [Auto Size Detect] button can be changed in
the System Administration mode. For information on how to change the default values, refer
to "Original Size Defaults" (P.310).
When a document size cannot be detected automatically, a message prompting document
size entry appears.
Select [Original Size] on the

[Layout Adjustment] screen.
Select the desired scan size.
Auto Size Detect

Document Feeder
Auto-detectable
Document size
B5 , B4, A5 , A4, A4 ,
A3, 8.5 x 11 inches
Document Glass
B6, B6 , B5, B5 , B4, A6,
A5, A5 , A4, A4 , A3, 8.5 x
11 inches , 8.5 x 13 inches,
8.5 x 14 inches
129
Fax
This procedure is the same as that for selecting the [2 Sided Originals] of [General Settings]. For
information on [General Settings], refer to "2 Sided Originals (Transmitting 2-sided Originals)" (P.126).
4 Fax
Refer to the table in "Paper Size Settings" (P.286) for information on document sizes that can be
automatically detected.
Note
appears.
Standard Size
You can change the indicated document sizes. For more information, refer to "Original Size Defaults"
(P.310).

Simultaneously)
When using the document feeder, you can simultaneously send different size
documents with the sizes matching the respective sizes of the documents. You can
also specify the size of the paper so that faxes are sent at the same paper size.
Fax
Important Originals may not be scanned correctly if the top-left corners are not aligned properly.
recommendation, the documents can be fed at an angle may not be copied properly.
Note
Be sure to set [Scan Size] on the [Layout Adjustment] screen to [Auto Size Detect] when
using mixed sized documents.

Confirm that [Auto Size Detect] is

selected and select [Save]. If [Auto
Size Detect] is not set, select [Auto
Size Detect], and then select
[Save].
Select [On].
Off
On
When scanning documents of different sizes, the machine automatically detects the
130
Layout Adjustment
Book Scanning (Scanning Facing Pages onto Separate Sheets)

You can scan the left and right pages of a bound document separately to fax them.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note
The document feeder does not support this feature.

A non-standard sized document may not be properly divided into two separate pages.
Place the two facing pages of the

document on the document glass,
and close the document cover.
Select [Book Scanning].
Select any item.

Off
Scans the left page of facing pages for a document starting from the left page.
Fax

Scans the right page of facing pages for a document starting from the right page.

Scans the top page of facing pages for a document starting from the top page.
Both Pages
Scans both pages.
Left Page Only
Scans the left page only. You can select this item when [Left Page then Right] or [Right
Page then Left] is selected.
Right Page Only
Scans the right page only. You can select this item when [Left Page then Right] or
[Right Page then Left] is selected.
Top Page Only
Scans the top page only. You can select this item when [Top Page then Bottom] is
selected.
Bottom Page Only
Scans the bottom page only. You can select this item when [Top Page then Bottom] is
selected.
Reduce/Enlarge (Specifying the Scan Ratio for the Original)

This feature enlarges or reduces a scanned document to a specified ratio prior to
transmission.
Important Some machines may not be able to receive faxes at the specified ratio.
131
4 Fax
Select [Reduce/Enlarge].
Select a preset ratio or specify a

value.
Note
Initial values for ratio other

than [100%] and [Auto %]
can be changed. For more information, refer to "Reduce/Enlarge Presets" (P.319).
If a magnification is specified in [Reduce/Enlarge], automatic rotation transmission does not
work. For information about the feature, refer to "Rotate 90 Degrees" (P.315).
100%
Scanned at the same size as the original.
Auto %
If the scan width of the document is greater than the maximum image size, the
scanned image is rotated or reduced to fit the maximum image.
When speed dialing is used, the maximum image size will be the size registered in
Address Number. When speed dialing is not used, the size will be A3.
You can specify whether to rotate documents in the System Administration mode. For more information,
refer to "Rotate 90 Degrees" (P.315).
Fax
Variable %
Touch the window displaying a value, and then use the numeric keypad or the @[ ] and
[ ] buttons to specify a ratio within the range of 50 - 400% in 1% increments.
132
You can specify fax transmission conditions in the [Transmission Options] screen. The
following shows the reference section for each feature.
Report / Read Receipts (Confirming Transmission Results) ................................................... 133
Priority Send / Delayed Start (Specifying Send Priority/Send Time)...................................... 135
Send Header (Adding Sender Name and Phone Number to Faxes)......................................... 137
Cover Note (Transmitting Documents With a Cover Page) .................................................... 137
iFax Subject (Specifying the iFax Subject).............................................................................. 140
iFax Comment (Mail Contents) (Editing the iFax Mail Contents) .......................................... 140
Recipient Print Sets (Printing Multiple Copies at the Remote Machine) ................................ 141
Remote Mailbox (Using Remote Mailbox).............................................................................. 141
F Code (Using F Code Transmission)...................................................................................... 143
iFax Profile (Specifying iFax Profiles) .................................................................................... 146
Multiple-Up (Sending Multiple Documents with Combining in 1 sheet)................................ 147

Services] screen.
Select the [Transmission Options]

tab and then select a feature on the
[Transmission Options] screen that
appears.
Fax
Report / Read Receipts (Confirming Transmission Results)

You can check fax and iFax transmission results. The methods of confirming each
result varies for fax and iFax transmission.
To receive fax transmission results, enable [Transmission Report]. By enabling this
feature, the machine automatically prints a transmission report when fax transmission
completes successfully, and prints a transmission report (undelivered) when fax
transmission ends unsuccessfully.
To receive iFax transmission results, select [Read Receipts]. There are two types of
[Read Receipts]: [Read Receipts] and [Delivery Receipts]. Each has different items that
you can confirm.
When selecting [Read Receipts], you can check whether or not the iFax you sent was
correctly delivered to the recipients mailbox successfully. When selecting [Delivery
Receipts], you can check whether or not the iFax you sent was correctly delivered and
the attached files are correctly processed.
Note
The optional package is necessary to use the Read Receipts feature. For information,
contact our Customer Support Center.
The Read Receipts feature can be used when the recipients machine supports MDN. The
Delivery Receipts feature can be used when the recipients machine supports DSN.
You can select either [Read Receipts] or [Delivery Receipts] in the System Settings. Refer
to "Delivery/Read Receipts" (P.314).
133
4 Fax
You can only use the Delivery Receipts (DSN) feature to check the delivery of e-mail to
servers that support this feature. Furthermore, if any of the e-mail servers on the
transmission route do not support DSN, you cannot confirm the delivery of the e-mail, even if
the e-mail has been delivered successfully. For this reason, the result of the Delivery
Receipts may differ from the actual delivery status.
If [Transmission Report] is activated and the transmission completes unsuccessfully,
[Transmission Report - Undelivered] will be printed.
This section describes how to use the MDN feature. The procedure is the same for the
DSN feature.
Select the [Fax/Internet Fax] tab to

display the [Fax/iFax Address]
screen.
Select [iFax/Fax] to display [iFax] in

the recipient section.

tab to display the [Transmission
Options] screen.
Select [Report/Read Receipts].
Select any item.
Fax
Transmission Report
Off
No Transmission Report is printed.

z
ON
A Transmission Report is automatically printed when the transmission completes

successfully. If the transmission does not end successfully, a Transmission Report Undelivered is printed.
Read Receipts
z
Off
The Read Receipts feature is not activated.

z
On
The Read Receipts feature is activated. You can check whether the iFax you sent was
delivered to the recipient's mailbox successfully.
Communication Mode (Selecting a Communication Mode)

You can select a communication mode based on the features of the remote machine.
G3 is the international standard for facsimile transmissions established by the ITU-T.
Important When the speed dialing, one touch buttons, group dialing numbers, or address book is used
to specify a recipient registered in an address number, the communications mode currently
set to the address number is set and cannot be changed. For information on how to register
address numbers, refer to "Address Book (Address Number)" (P.334).
Note
134
The communication mode default value can be changed in the System Administration mode.
For information on how to change the default values, refer to "Communication Mode"
(P.314).
Select [Communication Mode] on

the [Transmission Options] screen.
Set the communications mode.

G3 Auto
Select this mode if the remote machine is G3 compatible. This mode is the one
normally selected.
In accordance with the reception capabilities of the remote machine, the machine
automatically switches modes in the following order of priority: G3 Unique ECM J G3
Unique J ITU-T G3 ECM J ITU-T G3.
F4800
Select this mode when transmitting over noisy or poor telephone lines, as can be the
case with overseas calls.
Also select this mode when transmitting over noisy or poor telephone lines
domestically.
G4 Auto
Do not use this mode.
Note
Fax
[G4 Auto] is displayed on when an Internet Fax kit is installed. This setting applies the
transmission speed between the fax gateway and destination fax for the iFax.
F4800
You can communicate with faxes overseas via telephone company exchanges, etc.
Note
The international telephone networks are originally designed for voice communications.
Noise that does not really affect voice communications causes a problem with fax
communications. It may result in the deterioration of images quality, the inability to transmit a
fax, or even terminate the transmission. Regardless of whether transmission is successful,
you are charged for the call once the line is connected. For information on line trouble and
call charges, contact your telephone company.
Note
If you select [F4800], the transmission time may be longer because transmission is
performed at 4800 bps or less to ensure transmission is successful.
Select [Communication Mode] on

the [Transmission Options] screen.
Select [F4800], then [Save].
Enter the telephone company ID

number, "0011", country code, area
code, and recipient fax number as shown below.
Important In some areas, you may need to enter a pause after the telephone company ID number.
Priority Send / Delayed Start (Specifying Send Priority/Send Time)

If you set the send priority, you can send faxes prior to stored documents or use the
polling feature.
Note
This feature is unavailable for iFax.

If the Priority Send feature is selected during transmission, the fax will be sent after the
current transmission ends.
135
4 Fax
[Priority Send] can be set in combination with [Delayed Start]. If both features are set,
Priority Send is performed at the set time.
In redial mode, the fax will be resent preferentially after the set redial interval.
The Priority Send feature cannot be set separately for each recipient of Broadcast and multipolling jobs.
You can give priority to a pending job. For more information, refer to "Checking Current/Pending Jobs"
(P.355).
You can specify a send time for a fax using the Delayed Start feature. It is useful for
sending fax when communication charges are low, such as midnight.
Important If a power failure occurs or the power is turned off when the Delayed Start feature is set, the
setting is cleared and transmission begins as soon as the power is turned on.
Note
You can specify a time within 24 hours in 1 minute increments. You cannot specify a date.
You can set [Delayed Start] separately for each address number. For information on how to
If address number or group dial numbers are dialed with the Broadcast Send feature, the
Delayed Start setting specified for each address number is invalid.
If the fax cannot be sent at the specified time because, for example, the telephone line is
busy, it will be sent as soon as the line becomes available.
The default value of [Start Time] can be changed in the System Administration mode. For
more information, refer to "Delayed Start - Start Time" (P.314).
Select [Priority Send / Delayed

Start] on the [Transmission
Options] screen.
Select [On] of [Priority Send] to set

Priority Send, and select [On] of
[Delayed Start] to set Delayed
Start.
Fax
Priority Send
z
Off
Priority Send is not applied.
On
Priority Send is applied.
Delayed Start
z
Off
Delayed Start is not applied.
On
Delayed Start is applied.
Start Time
Displays the [Delayed Start - Start Time] screen.
Refer to "[Delayed Start - Start Time] Screen" (P.136).
[Delayed Start - Start Time] Screen

Specify the start time.
136
Select [AM] or [PM].
Enter [Hours] and [Minutes].

Important If you press the <Start> button
after the specified time
elapses, the stored document
will be sent at the specified
time the next day.
Send Header (Adding Sender Name and Phone Number to Faxes)

The Send Header feature adds the start time, sender name, recipient name, G3 ID, and
number of pages to the transmitted document.
This feature enables the recipient to confirm when and from whom the fax was sent.
Important The Send Header is printed at the top of the document, so an area of about 3 to 5 mm may
not be printed at the top of each page at the remote machine.
Note
If the document is resent, "Resend" is printed at the left of the date and time indication.
If this feature is activated for Broadcast, the Send Header is attached for all recipients.
The start time is printed in the format set on the machine (12 or 24 hour clock). For
information on setting the time, refer to "Time" (P.272).
Fax
For information on the sender name and G3 ID, refer to "Local Terminal Information"
(P.320).
The recipient name is only added if it has been registered in the address number.
The default value of [Send Header] can be changed in the System Administration mode. For
information on how to change the default values, refer to "Send Header" (P.314).
Select [Send Header] on the

[Transmission Options] screen.
Select [On].
Off
No sender information is added.
On
Sender information is added.
Cover Note (Transmitting Documents With a Cover Page)

Cover Note is a feature for attaching a cover page to the document.
It includes the recipient name, comment, sender name, machine fax number, number
of pages, and send date and time.
Note
[Cover Note] can be individually set for each address number. For information on how to
When [Send Header] is set, the sender information is not printed on the cover note.
You cannot use the Cover Note feature if you specify Broadcast using the numeric keypad. If
necessary, register recipients to the address numbers.
The size and resolution of the cover note is based on the first page of the document.
137
4 Fax
Select [Cover Note] on the

Select [On].
Off
No cover note is added.
On
A cover note is added.
Comment
The [Cover Note - Comment] screen is displayed.
Refer to "[Cover Note - Comment] Screen" (P.138).
[Cover Note - Comment] Screen

Select a comment to be added to the cover sheet.
Note
Fax
Comments must be entered beforehand. For information on how to register comments, refer
to "Comments" (P.341).
Select any item.
4
Recipient's Comment
The [Cover Note - Comment - Recipient's Comment] screen is displayed.
Refer to "[Cover Note - Comment - Recipient's Comment] Screen" (P.138).
Sender's Comment
The [Cover Note - Comment - Sender's Comment] screen is displayed.
Refer to "[Cover Note - Comment - Sender's Comment] Screen" (P.139).
[Cover Note - Comment - Recipient's Comment] Screen

Select a comment to be added to the recipient field.
Select any item.
Off
No comment is added to the recipient field.
On
A comment is added to the recipient field.
Select a comment from [Comment].
Comment
The registered comments are displayed.
For information on how to register comments, refer to "Comments" (P.341).
138
[Cover Note - Comment - Sender's Comment] Screen

Select a comment to be added to the sender field.
Select any item.
Off
No comment is added to the sender field.
On
A comment is added to the sender field.
Select a comment from the registered comments.
Comment
The registered comments are displayed.
Fax
About the Cover Note

To
If the remote machine was specified with an address number, the recipient name
registered for the address number is printed. This field is blank if a recipient name has
not been registered.
Recipient's Comment
The comment for the number specified with [Comment] is printed.
From
The registered sender name is printed.
Sender's Comment
The comment for the number specified with [Comment] is printed.
Fax Number
The registered fax number of the machine is printed. When using G3 communications,
the G3 ID is recorded.
Number of Pages
The number of pages is printed.
Send Date and Time
The transmission start date and time is printed.
Remarks
This field is printed when using Broadcast, Mailbox, Relay Broadcast Indication, and
Redial Mode.
139
4 Fax
iFax Subject (Specifying the iFax Subject)

You can specify an iFax subject. If no subject is specified, the preset subject will be
automatically entered.
Note

display the [Fax/Internet Fax ]
screen.


Options] screen.
Select [iFax Subject].
Select [Keyboard].
Enter a subject using the keyboard

displayed. Up to 128 characters
can be entered.
Fax
Note
For information on how to enter characters, refer to "Entering Text" (P.271).

If no subject is entered, the following will be automatically entered as a subject:
[InternetFAX:<From> : <Send Date and Time>].
iFax Comment (Mail Contents) (Editing the iFax Mail Contents)

You can edit the iFax contents. You can enter the characters using the keyboard, and
insert a pre-registered comment in the body text of e-mail.
Note
This feature may not be available for some models. The optional package is necessary. For
more information, contact our Customer Support Center.
For information on how to register the comments, refer to "Comments" (P.341).

display the [Fax/Internet Fax]
screen.


tab to display the [Transmission Options] screen.
Select [iFax
Contents)].
Select any item.
Comment
(Mail
Delete
Deletes the pre-registered comments.
140
Keyboard
Allows you to enter body text using the keyboard. Up to 256 characters can be entered.
You can also click [Add Comment] to select a registered comment and edit it.
For information on how to enter the characters, refer to "Entering Text" (P.271).
Add Comment
Allows you to insert a registered comment. Click this button to display the [iFax
Comment (Mail Contents) - Add Comment] screen.
Refer to "[iFax Comment (Mail Contents) - Add Comment] Screen" (P.141)
[iFax Comment (Mail Contents) - Add Comment] Screen

Select a comment to be added.
Select any item.

Comment
The registered comments are
displayed.
Fax
Recipient Print Sets (Printing Multiple Copies at the Remote Machine)
This feature allows you to print multiple copies of the transmitted document at the
remote machine.
Select [Recipient Print Sets] on the

Select any item.
1 Set
The remote machine will output one copy.
Multiple Sets
Specify the number of copies the remote machine will output within the range from 2 to
99 in increments of 1. Use [ ] and [ ] or the numeric keypad on the screen to specify
the number of print sets.
Remote Mailbox (Using Remote Mailbox)

Remote Mailbox is a feature for exchanging confidential documents that you do not
want others to see.
Sending to Mailbox (Fax Signal Method)
This feature allows your machine to store a document in the recipient fax remote
mailbox to enable printing by the recipient machine. You need to confirm the remote
mailbox number and password of the recipient machine.
Private Polling (Fax Signal Method)
141
4 Fax
You can retrieve a document stored in the recipient's remote mailbox by sending
instructions from your machine. You need to confirm the remote mailbox number and
password.
Important You cannot use polling to retrieve documents from multiple remote mailboxes
simultaneously.
The retrieved document is stored in a mailbox. When a document is received in a

mailbox, the <Job in Memory> indicator lights and a [Mailbox Report] is printed. The
[Mailbox Report] includes the mailbox number and name.
Note
Mailbox reception using the DTMF method is possible, but the only signals that can be
received are numerals, , and #.
It may be possible to automatically print a document received in the mailbox depending on
the mailbox settings. For information about setting the mailbox, refer to "Mailbox" (P.328).
Depending on the report print settings, the [Mailbox Report] may not be printed even if email is received in the mailbox. For information on setting the report print settings, refer to
"Reports" (P.284).
For information on printing received documents, refer to "Printing/Deleting Documents in the Mailbox"
(P.208).
Sending to Mailbox (DTMF Method)

Fax
To use the DTMF method to send to a mailbox, you need to confirm the mailbox
number of the recipient machine. Two methods are available for Sending to Mailbox
using the DTMF method: Auto and Manual.
Sending to Mailbox (Fax Signal Method)
Select [Remote Mailbox] on the

Select [On].
Off
Remote Mailbox is not applied.
On
Remote Mailbox is applied. Enter [Remote Mailbox Number].
Remote Mailbox Number
Enter the 3-digit number of the remote mailbox number using the numeric keypad.
Passcode
Enter the 4-digit number of the password for the remote mailbox using the numeric
keypad. If a passcode has not been set, you do not need to enter one.
Next
Select this button after entering [Remote Mailbox Number] or [Password].
Private Polling (Fax Signal Method)
142
Select [Advanced Fax Features]

tab to display the [Advanced Fax
Features] screen.
Select [Polling].
Select [On].
Select the [Transmission Options] tab to display the [Transmission Options] screen.
Select [Remote Mailbox] on the

Select [On].
Off
Private Polling is not used.
On
Private Polling is used. Enter [Remote Mailbox Number].
Remote Mailbox Number
Enter the 3-digit number of the remote mailbox number using the numeric keypad.
Passcode
Enter the 4-digit number of the passcode for the remote mailbox using the numeric
keypad. If a passcode has not been set, you do not need to enter one.
Next
Fax
Select this button after entering [Remote Mailbox Number] or [Password].
Format for Auto Send (DTMF Method)
Select [Keyboard] to display the keyboard on the touch screen and enter the following
format.
Format for Manual Send (DTMF Method)
format.
Note
Use the keyboard on the touch screen to enter symbols such as "!" and "". For information
on the input method, refer to "Entering Text" (P.271).
Enter the password if necessary.
You can transmit to any machine that supports our DTMF method feature.
The above dialing format can be registered in address number to enable private polling
using an address number. For information on how to register address numbers, refer to
F Code (Using F Code Transmission)

F Code is the transmission procedure set by the Communications and Information
Network Association of Japan and is the T.30 (communication protocol) method for
using sub-addresses that was standardized by the ITU-T. The F Code feature enables
143
4 Fax
various features to be used with transmission among F Code-compatible machines

manufactured by different companies.
When using F Code transmission, use an F Code and password. The F Code, which is
also called a sub-address by other companies, must be registered (entered). Set the
password if necessary.
Note
To use the F Code feature, you need to confirm the F Code of the recipients machine in
advance.
You can set the F Code and password for each address number. For information on how to
You can use Relay Broadcast/Remote Relay Broadcast with F Code transmission. For
information on Relay Broadcast, refer to "Relay Broadcast (Transmitting Documents
Through a Relay Station)" (P.152). For information on Remote Relay Broadcast, refer to
"Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)" (P.156).
We recommend using the fax signal method for sending to a mailbox or private polling when
the recipient is using the same model of machine.
You can use the following features with F Code transmission.

Sending to Mailbox (F Code Method)
When the recipient's mailbox has been set, you can transmit to the mailbox from the
machine if you set the F Code (sub-address) and the password (if necessary).
Confirm the F Code (sub-address) and password of the recipient in advance.
Fax
Example: When the machine is the recipient machine
F Code (sub-address)
: 0 (Display F Code transmission) and the mailbox

number of the machine
Password (if necessary)
: Password of the remote mailbox of the machine
Private Polling (F Code Method)

When the recipient's mailbox has been set, you can perform private polling if you set
the F Code (sub-address) and the password (if necessary).
Confirm the F Code (sub-address) and the password in advance of using the machine
for private polling.
Furthermore, notify the recipient of the following information to perform private polling
for the machine.
: 0 (Display F Code transmission) and the storage

mailbox number of the machine.
: Password of the mailbox in which e-mail is stored.
The retrieved document is stored in the mailbox. When a document is received in a

mailbox, the <Job in Memory> indicator lights and a [Mailbox Report] is printed. The
[Mailbox Report] includes the mailbox number and name. Furthermore, notify the
recipient of the following information for using the F Code method to receive e-mail from
the mailbox.
: 0 (Display F Code transmission) and the storage

mailbox number.
: Password of the mailbox in which e-mail is stored.
Note
Mailbox reception using the DTMF method is possible, but the only signals that can be
received are numerals, , and #.
It may be possible to automatically print a document received in the mailbox depending on
the mailbox settings. For information about setting the mailbox, refer to "Mailbox" (P.328).
Depending on the report print settings, the [Mailbox Report] may not be printed even if email is received in the mailbox. For information on setting the report print settings, refer to
"Reports" (P.284).
For information on printing received documents, refer to "Printing/Deleting Documents in the Mailbox"
(P.208).
144
Sending to Mailbox (F Code Method)
Select [F Code] on the

Select [On].
Off
The F code transmission is not used.
On
The F code transmission is used. Enter the F Code.
F Code
Enter the F code using the numeric keypad.
Note
You can enter up to 20 digits for the F Code.
Password
Note
You can enter up to 20 digits for the password.
Next
Select this button after entering [F Code] or [Password].
Private Polling (F Code Method)

Select [On].
Enter the F Code with the numeric

keypad and select [Next].
Note
If necessary, enter the password using the numeric keypad and select [Next].
Note
Select [Save].
Select [Polling] on the [Advanced

Fax Features] screen.
Select [On].
Fax
Enter the password using the numeric keypad. If a password has not been set, you do
not need to enter one.
Off
On
Private Polling is used.
145
4 Fax
iFax Profile (Specifying iFax Profiles)

A profile is specified to restrict attribute information such as image resolution and paper
size for transmissions between iFax-compatible machines.
Note
The profiles that can be processed differ depending on the iFax-compatible machine of the
recipient. Before specifying a profile, confirm the profiles the iFax-compatible machine of the
recipient can process.
If inconsistencies occur between the profile and the stored document size and resolution
combination, priority is given to the settings specified in the profile.
If the profile differs for each recipient when using Broadcast Send, the smallest size
becomes the maximum image size.
You can set an iFax profile for each address number. For information on how to register
address numbers, refer to "Address Book (Address Number)" (P.334).
The default values of [iFax Profile] can be changed in the System Administration mode. For
information on how to change the default values, refer to "iFax Profile" (P.314).
Fax
Select [Fax/Internet Fax] tab to

screen.


Options] screen.
Select [iFax Profile].
Select the profile.
TIFF-S
This profile is the iFax standard. For documents that are larger than A4, the size is
reduced automatically to A4 for transmission.
z
Encoding method
Stored Document Size :
A4
Resolution
Standard, Fine
Note
:
:
MH
If Superfine (400 dpi) or Superfine (600 dpi) is selected for [Resolution] on the [Basic
Features] screen, TIFF-S cannot be selected.
TIFF-F
Select this profile when you specify super-fine for the resolution or when you send A3
or B4 documents.
z
Encoding method
Stored Document Size : A4, B4, A3
Resolution
Note
TIFF-J
146
: MMR
: Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)
When a fax is sent to a machine that does not support TIFF-F, the recipient machine will not
be able to display or print the images.
Select this profile for sending documents in JBIG.

z
Encoding method
Stored Document Size : A4, B4, A3
Resolution
Note
: JBIG
: Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)
When a fax is sent to a machine that does not support TIFF-J, the recipient machine will not
be able to display or print the images.
Multiple-Up (Sending Multiple Documents with Combining in 1 sheet)

You can send multiple documents with combining in 1 sheet. For example, if you
specify the number of pages to be combined as 3 sheets and load 12 sheets of
documents into the document feeder, it is stored as 4 pages. Number of pages to be
combined in 1 sheet is from 2 to 9 sheets.
Important If documents sizes are large after being combined, they will be split on the recipient
machine.
If number of pages of documents is smaller than the specified pages, scanned number of
pages will be only combined and transmitted.
Note
Select [Multiple-Up].
Fax
Select [On].
Use [ ] and [ ] to enter the

number of pages.
Off
Multiple-Up is not applied.
On
Multiple-Up is applied. Specify the number of pages in [Originals].
147
4 Fax
Advanced Features
You can set the pooling and on-hook features in the [Advanced Fax Features] screen.
Polling (Retrieving Documents from Remote Machines).........................................................148
Store for Polling (Allowing Remote Machines to Retrieve Documents from Your Machine) 149
On-hook (Confirming Remote Machine Response Prior to Transmission)..............................151

Services] screen.
Select the [Advanced Fax

Features] tab and then select a
feature on the [Advanced Fax
Features] screen that appears.
Polling (Retrieving Documents from Remote Machines)

Fax
Polling is a feature that allows your machine to retrieve a document stored on a remote
machine. You are charged for the transmission fee.
This feature is used for Facsimile Information Services.
For information on Facsimile Information Services, refer to "Receiving Faxes" (P.161).
Note
Depending on the remote machine, the Polling feature may be unavailable.

When you specify polling in combination with [Delayed Start] on the [Transmission Options]
screen, you can retrieve a document at a specified time.
Polling
You can retrieve a document stored on a remote machine by sending instructions from
your machine. You can retrieve documents from multiple machines. This process is
known as Multi-Polling.
Private Polling (DTMF Method)
You can retrieve a document stored in the recipient's remote mailbox by sending
instructions from your machine. A mailbox must be registered on the remote machine.
A document stored in the mailbox can be transmitted without others seeing it if a
password is set.
Important You cannot use polling to retrieve documents from multiple remote mailboxes
simultaneously.
Polling
Select [Polling] on the [Advanced

Fax Features] screen.
Select [On].
Note
To use Multi-Polling, specify

Off
Polling is not used.
On
Polling is used.
148
Advanced Features
Private Polling (DTMF Method)
Select [Fax/Internet Fax] tab to display the [Fax/Internet Fax] screen.
Select [Keyboard] to display the

keyboard on the touch screen.
Enter a format corresponding to

Manual Send or Auto Send, and
select [Close].
Select the [Advanced Fax Features] tab to display [Advanced Fax Features] screen.
Select [Polling].
Select [On].
Off
On
Private Polling is used.
Fax
Format for Auto Send
4
Format for Manual Send
Note
Use the keyboard on the touch screen to enter symbols such as "!" and "". For information
on the input method, refer to "Entering Text" (P.271).
Enter the password if necessary.
You can specify to any machine that supports our DTMF method feature.
The above dialing format can be registered in address number to enable private polling
using an address number. For information on how to register address numbers, refer to
Store for Polling (Allowing Remote Machines to Retrieve Documents from

Your Machine)
Storing for Polling is to store a document on your machine so as a remote machine can
retrieve it from your machine. There are two methods for Store for Polling: Public
Mailbox and Private Mailbox.
The machine can be set to automatically delete the documents for polling after transmission. For more
information, refer to "Documents for Polling - Auto Delete" (P.315).
149
4 Fax
Select [Store for Polling] on the

[Advanced Fax Features] screen.
Select any item.
Public Mailbox
Store documents to be sent, in response to instructions received from remote
machines, in the public mailbox of the machine.
Private Mailbox
Store documents to be sent, in response to instructions received from remote
machines, in a mailbox of the machine. A document stored in the mailbox can be
transmitted without others seeing it if a password is set.
Note
A Private Mailbox must be registered on the machine.
For more information on registering a mailbox, refer to "Mailbox" (P.328).
Save in:
z
When selecting [Public Mailbox]
Fax
[Public Mailbox] is displayed. When selecting [Public Mailbox], the [Public Mailbox]
screen appears.
Refer to "[Public Mailbox] Screen" (P.150).
When selecting [Private Mailbox]
[Private Mailbox] is displayed.

When selecting [Private Mailbox],
the [Mailbox] screen appears.
Select a mailbox to store the polling
documents.
For information on how to select a
mailbox, refer to "Step 2 Selecting a Mailbox" (P.204). For information on how to confirm, or print/
delete document for private polling, refer to "Step 3 Checking/Selecting Mailbox Documents" (P.204),
or "Printing/Deleting Documents in the Mailbox" (P.208), respectively.
[Public Mailbox] Screen

You can print and delete documents stored for polling.
Select the document to print or

delete. You can select either one
document or all documents.
Note

Refresh
Information on documents stored in the public mailbox is refreshed.
Select All
Selects all documents stored in the public mailbox.
Delete
Deletes the selected document. Confirm the contents on the screen that appears and
select [Yes].
150
Advanced Features
Print
Prints the selected document.
On-hook (Confirming Remote Machine Response Prior to Transmission)

Use this feature when using Manual Send.
Manual Send is a transmission method that involves confirming the remote machine
response with an external telephone or when the machine is in an on-hook state prior
to beginning transmission.
In this case, it is recommended to have the line monitor volume set to "Loud".
Note
When an error occurs from the second page while sending multiple pages, the first page
may end abnormally.
The volume of the line monitor can be changed in the System Administration mode. For information on
how to change the default values, refer to "Line Monitor Volume" (P.275).
Pick up the receiver of the external

telephone or select [On-hook
(Manual Send/Receive)] on the
[Advanced Fax Features] screen.
Select any item.
Fax
Send / Receive
Switches between Manual Receive and Manual Send.
z
Manual Send: Confirms remote machine response prior to transmission
Manual Receive: Used for receiving fax manually, such as Facsimile Information
Services.
Alphanumeric
The [Keyboard] screen is displayed.
Specify destination using the
keyboard.
Note
When the line type is set to a

pulse line, [Tone (:)] does not
appear. If you want to send tones (or to use the touch-tone services) while using a pulse
line, select [Tone (:)].
Some touch-tone services may not be available even if you set your telephone to send
tones.
Symbol
The [Symbol] screen is displayed.
Specify destination using symbols.
Exit (Line Cut)
Cuts the line connected.
151
4 Fax
Broadcast
This section describes setting Broadcast Send and Relay Broadcast.
Broadcast Send (Transmitting to Multiple Recipients).............................................................152
Relay Broadcast (Transmitting Documents Through a Relay Station).....................................152
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) .......................156
Broadcast Send (Transmitting to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.
When an Additional G3 Port (optional) is installed, you can use the extra lines to make
multiple transmissions simultaneously with Broadcast Send.
If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.
Note
The maximum number of recipients that you can specify at one time is as follows: Using the
numeric keypad: 200 locations; using address number: 500 locations; and using the numeric
keypad in combination with address number: 699 locations.
Fax
locations using the address number and up to 1198 locations using the numeric keypad in
combination with the address number at one time.
One touch buttons correspond to the numbers registered for the address numbers from 001
to 070.
When using Broadcast Send, [Cover Note] and [Remote Mailbox] are invalid even if they are
selected on the control panel. If you want to use [Cover Note] and [Remote Mailbox], set
them when registering each recipient in address numbers.
You cannot specify [Transmission Report]. Confirm transmission results in a Broadcast /
Multi-poll report.
Select [Fax/Internet Fax] tab to

screen.
Select the first recipient.
Select [Next Recipient].
Select the next recipient.
Repeat Step 3 and Step 4.
Select [Yes] on the confirmation screen to start transmission.
Relay Broadcast (Transmitting Documents Through a Relay Station)

The Relay Broadcast feature transmits documents to multiple recipients via other fax
machines (relay stations). When a document is to be transmitted over a long distance
to multiple recipients, it is first transmitted to one relay station and from there to multiple
recipients. When you transmit documents over a long distance to many recipients,
using Relay Broadcast can save on call charges.
Furthermore, multiple Relay Broadcast operations can be performed simultaneously.
This is referred to as Multiple Relay Broadcast.
152
Broadcast
There are three Relay Broadcast Send methods.

Fax Signal Method
This method employs a Fuji Xerox proprietary communication procedure that is only for
use with specific machines that have the Relay Broadcast Send feature. The G3 mode
is available.
DTMF Method
G3 fax machines that support Manual Send can make Relay Broadcasts for the
machine.
F Code Method
This method can be used among machines that have the F Code and the Relay
Broadcast Send features. The G3 is available.
Before using the Relay Broadcast Send Feature

Before using the Relay Broadcast Send feature, register the following information in the
address numbers of initiating stations and relay stations.
(P.334).
Contents
Initiating
Station
Fax Signal Method

Assign the relay station to an address number (001 to 500*) to set up the Relay
Broadcast Send feature.
z
Register the last two digits of the address number of the initiating station
(which is already registered at a relay station) as a relay station ID for the
Relay Broadcast Send operation.
z
Register the address numbers or group dial number of the relay recipients
(which are registered at a relay station) as broadcast recipients. The wildcard
"" can be used.
DTMF Method (G3)/F Code Method
z No registration is required. The dialing format can be registered to an address
number.
Relay
Station
Fax Signal Method

z
Assign the initiating station to an address number from 001 to 099 and set
Relay Station Setup of the address number to [On].
z
Assign the relay recipient to an address number from 001 to 099. The relay
recipients can also be assigned group dial numbers from the initiating station.
DTMF Method (G3)/F Code Method
z
Assign the initiating station either to an address number from 001 to 500
(when the specification method for the initiating station is 3 digits in F Code)
or to 001 to 099 (when the specification method for the initiating station is 2
digits in F Code). Then, set Relay Station Setup of the address number to
[On].
z Assign the relay recipients to an address number.
Assign the relay recipient either to a relay station address number from 001 to
500 (when the specification method for the initiating station is 3 digits in F
Code) or to 001 to 099 (when the specification method for the initiating station
is 2 digits in F Code).
Note
The above describes using Relay Broadcast with the machine. When using a machine of a
different model as a relay station, check the F Code (sub-address) and password of the
target recipient machine.
* When the Speed Dial Extension Kit is installed, it will be 001 to 999.
Fax Signal Method
153
Fax
Where
4 Fax
Select an address number or group dial number to which a relay broadcast is

registered and press the <Start> button.
To perform Multiple Relay Broadcast, repeat this step.
DTMF Method
There are two methods in the DTMF method: Auto Send and Manual Send.
Auto Send (transmitting without picking up the receiver)
format.
Select [Next Recipient] to perform Multiple Relay Broadcast.

Note
z
You can specify up to 20 locations for relay recipients.
Password
A pre-registered two-digit number
Note
Fax
By default, no password is set. For setting a password, contact our Customer Support
Center. If a password has not been set, you do not need to enter one.
Relay station ID
The last two digits of the initiating station address number registered at the relay
station.
Address number
An address number for the relay recipients registered at the relay station.
The wildcard "" can also be used.
Note
The above dialing format can be registered in an address number to send using the address
number. For information on how to register address numbers, refer to "Address Book
(Address Number)" (P.334).
Manual Send (transmitting with picking up the receiver or on-hook)
154
Select the [Advanced Features] tab

to display the [Advanced Features]
screen.
Select [On-hook (Manual Send/

Receive)].
Select [Manual Send].
Select [Alphanumeric] or [Symbol].
Use the keyboard shown in the touch screen to enter the following format.
Broadcast
Note
F Code Method
When the machine is an initiating station, you can perform Relay Broadcast Send if the
F Code that has been set for the relay station and the password (if necessary) are
registered on the machine.
When the machine is a relay station, you can perform Relay Broadcast Send if the F
Code that has been set for the initiating station and the password (if necessary) are
Important When performing Relay Broadcast Send with the F Code method, you can use a password if
you set a receive password for the relay station.
Note
When performing Relay Broadcast Send with machines of this model, we recommend using
the fax signal method.
When using a machine of a different model as a relay station, confirm the F Code (subaddress) and password of the target recipient machine.
When using the machine as a relay station, the F Code that is transmitted to the
initiating station is as follows.
Relay Broadcast
Send
Print
Directive
Relay
Station ID
Address
Number
Address
Number
Address
Number
....
Fax
Up to 20 digits
Relay Broadcast Send
Number of digits of the relay station ID:

1: For relay station IDs and address numbers that are 2 digits
2: For relay station IDs and address numbers that are 3 digits
Print Directive
Existence of printing at the relay station
1: Printing at the relay station
0: No printing at the relay station
Relay Station ID
An address number for an initiating station registered at the relay station.
When the relay station ID is set, the initiating station is notified of the results of a Relay
Broadcast Send.
When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a Relay Broadcast Send.
Address Number
The address number assigned to the relay recipient.
The following shows an example of F Code that indicates printing at the relay station,
notifying the initiating station (100) of the results, and performing Relay Broadcast
Send to relay recipients (200, 201, 202 and 203).
F Code Example: 21100200201202203
155
4 Fax

Options] screen.

Select [On].
Enter the F Code with the numeric keypad and select [Next].
If necessary, enter the password using the numeric keypad and select [Next].
Remote Relay Broadcast (Performing Relay Broadcast to Remote

Locations)
The Remote Relay Broadcast feature combines two or more Relay Broadcast
operations and use Broadcast Send.
Fax
This feature is more economical than Relay Broadcast in transmitting documents to

multiple remote machines.
Note
Multiple Relay Broadcast can be performed from a secondary relay station.
There are three Relay Broadcast Send methods.
Fax Signal Method

This method employs a Fuji Xerox proprietary communication procedure that is only for
use with specific machines that have the Relay Broadcast Send feature. The G3 is
available.
DTMF Method
G3 fax machines that support Manual Send can make Remote Relay Broadcasts for
the machine.
F Code Method
This method can be used among machines that have the F Code and the Relay
Broadcast Send features. The G3 is available.
Fax Signal Method

Register the following information in the address numbers of initiating stations and relay
stations in advance.
(P.334).
156
Broadcast
Where
Contents
Initiating
Station
Assign the relay station to an address number (001 to 500*) to set up the Relay
Broadcast Send feature.
z Register the last two digits of the address number of the initiating station
(which is already registered at a primary relay station) as a relay station ID.
z Register the address numbers or group dial number of the secondary relay
stations (which are registered at a primary relay station) as broadcast
recipients.
Primary
Relay
Station
Assign the initiating station to an address number from 001 to 099 and set
Assign the secondary relay station to an address number from 001 to 099.
z As the relay station ID, assign the last two digits of the Address Number for
the primary relay station that is registered to the secondary relay station.
z As the broadcast recipients, assign the Address Number for the relay
recipients that have been registered to the secondary relay station.
Secondary Assign the primary relay station to the same address number as that of the
initiating station registered at the primary relay station, and set Relay Station
Relay
Setup of the address number to [On].
Station
Assign the relay recipient to an address number from 001 to 500*.
Relay recipients of address number 100 or above can be registered to a group
and specified by address number.
Fax
Select an address number or group dial number to which a remote relay broadcast is
registered and press the <Start> button.
DTMF Method
Register the following information in the address numbers of the primary relay station
and the secondary relay station in advance.
(P.334).
Where
Primary
Relay
Station
Contents
Assign the initiating station to an address number from 001 to 500* and set
Assign the secondary relay station to an address number from 001 to 500*.
z
As the relay station ID, assign the last two digits of the Address Number for
z
As the broadcast recipients, assign the Address Number for the relay
Relay
Station
Assign the relay recipient to an address number from 001 to 500*.
Note
There are two methods in the DTMF method: Auto Send and Manual Send.
You can specify to any machine that supports our DTMF method feature.
The dialing format can be registered in address number to enable dialing using an address
number. For information on how to register address numbers, refer to "Address Book
157
4 Fax
Auto Send (transmitting without picking up the receiver)
format.
Select [Next Recipient] to perform Multiple Relay Broadcast.

Password
A pre-registered two-digit number
Note
By default, no password is set. For setting a password, contact our Customer Support
Center. If a password has not been set, you do not need to enter one.
Relay Station ID
The last two digits of the initiating station address number registered at the primary
relay station.
Address Number
Fax
The address number for the secondary relay station registered at the primary relay
station.
Manual Send (transmitting with picking up the receiver or on-hook)
Select the [Advanced Features] tab

to display the [Advanced Features]
screen.
Pick up the telephone receiver, or

select [On-hook (Manual Send/
Receive)].
Select [Manual Send] from the

drop-down menu.
Use the keyboard shown in the

touch screen to enter the
following format.
Note
F Code Method
When using the machine as the initiating station for performing remote Relay Broadcast
Send, confirm the F Code and the password (if necessary) for the primary relay station.
When using the machine as the primary relay station for performing remote Relay
Broadcast Send, inform the initiating station of the F Code (sub-address) and the
password (if necessary) and confirm the F Code for the secondary relay station.
When using the machine as the secondary relay station for performing remote Relay
Broadcast Send, inform the primary relay station of the F Code and the password (if
necessary).
158
Broadcast
Register the following information in the address numbers of the primary relay station
and the secondary relay station in advance.
Where
Primary
Relay
Station
Contents
Assign the initiating station either to an address number from 001 to 500* (when
the specification method for the initiating station is 3 digits in F Code) or to 001
to 099 (when the specification method for the initiating station is 2 digits in F
Code). Then, set Relay Station Setup of the address number to [On].
Assign the secondary relay station either to an address number from 001 to
500* (when the specification method for the initiating station is 3 digits in F
Code) or to 001 to 099 (when the specification method for the initiating station is
2 digits in F Code).
z
As the relay station ID, assign the last two digits of the Address Number for
z
As the broadcast recipients, assign the Address Number for the relay
Important When using the F Code method for remote Relay Broadcast Send, the primary relay stations
and secondary relay stations must support our F Code method and be equipped with the
Relay Broadcast feature.
Note
When performing Relay Broadcast Send with machines of this model, we recommend using
the fax signal method.
When using the machine as a relay station, the F Code that is transmitted to the
initiating station is as follows.
Relay Broadcast
Send
Print
Directive
Primary
Relay
Station ID
Address
Number
Address
Number
Address
Number
....
Up to 20 digits
Relay Broadcast Send

Number of digits of primary relay station
1: For primary relay station IDs and address numbers that are 2 digits
2: For primary relay station IDs and address numbers that are 3 digits
Print Directive
Existence of printing at the primary relay station
1: Printing at the primary relay station
0: No printing at the primary relay station
159
Fax
Relay
Station
Assign the relay recipients either to an address number from 001 to 500* (when
the specification method for the initiating station is 3 digits in F Code) or to 001
to 099 (when the specification method for the initiating station is 2 digits in F
Code).
4 Fax
Primary Relay Station ID

The address number for the initiating station registered at the primary relay station
When the primary relay station ID is set, the initiating station is notified of the results of
the remote Relay Broadcast Send.
When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a remote Relay Broadcast Send.
Address Number
The address number assigned to the secondary relay station
The operating procedure is the same as for Relay Broadcast Send.
Fax
160
Receiving Faxes
Receiving Faxes
There are two reception modes: Auto Receive and Manual Receive.
In the Auto Receive mode, reception of a fax from a remote machine begins
automatically.
In the Manual Receive mode, reception of a fax from a remote machine is manual. This
mode is convenient for confirming the sender or using an external telephone to confirm
whether it is a fax before beginning reception.
The Fax Receiving Mode default value can be changed in the System Administration mode. For
information on how to change the default values, refer to "Fax Control" (P.315).
Switching between Auto Receive and Manual Receive

Press the <Machine Status> button.
Select [Fax Receiving Mode] on

the [Machine Status] screen.
Select [Manual Receive] or [Auto

Receive].
Fax
Manual Receive
Reception of a fax from a remote machine is manual. This mode is convenient for
confirming the sender or using an external telephone to confirm whether it is a fax
before beginning reception.
Auto Receive
Reception of a fax from a remote machine begins automatically.
Using Auto Receive

When the machine is in the Auto Receive mode, it automatically answers incoming
calls and receives documents.
Note
You can set the length of time that the machine rings when there is an incoming call. While
the machine is ringing, you can pick up the telephone and then talk if the call is from a
telephone or receive the fax manually if the call is from a fax machine.
The ring time (Auto Switch Time) can be changed in the System Administration mode. For
information on how to change the default values, refer to "Auto Switch Attempts" (P.316).
161
4 Fax
Using Manual Receive

If the fax reception mode is set to the Manual Receive when the machine rings to notify
of an incoming call, pick up the receiver of the external telephone or select [On-hook]
on the screen that appears.
Note
We recommend setting the monitor volume to [Loud] when using the On-hook feature. The
volume of the line monitor can be changed in the System Administration mode. For
information on how to change the default values, refer to "Line Monitor Volume" (P.275).
When the machine rings, the screen appears.
If there is a telephone, pick the receiver up. If not, select [On-hook] from the [Receiving]
screen.
Confirm whether the call is from a telephone or a fax machine.
If the call is from a telephone, use the receiver to talk.
If the call is from a fax machine, you will hear the sound of a fax machine.
Note
Fax
If [On-hook] was selected, you will hear the sound from the machine speaker. However, you
cannot talk to the other party.
If you picked up the receiver, replace it when the <Online> indicator on the control
panel lights up.
Important Make sure that the receiver is placed properly in the cradle. Otherwise, the line will remain
"busy".
Using Mailbox Receive

Documents received using Mailbox Receive are stored in a mailbox. After receiving a
document, the <Job in Memory> indicator lights up and the machine prints a mailbox
report. The mailbox number and the mailbox name are printed on the mailbox report.
To receive a Mailbox Receive document using F Code transmission, notify the sender
of the following information:
z
F Code (sub-address): 0 (represents F Code transmission) and the storage mailbox

number.
Password (if necessary) : the password of the mailbox in which the document is
stored.
Note
Mailbox reception using the DTMF method is possible, but the only signals that can
be received are numerals, *, and #.

Depending on the report print settings, a mailbox report may not be printed even if there is a
received document in the mailbox. For more information on the Mailbox Report settings,
refer to "Mailbox Report" (P.284).
For information on the Mailbox Report, refer to "Mailbox Report" (P.385).
For information on how to print a document stored in a mailbox, refer to "Send from Mailbox"
(P.203).
162
Facsimile Information Services
Facsimile Information Services

For information on subscriptions and advanced operating procedures, contact the
corresponding facsimile information service.
Using the Receiver

Pick up the telephone receiver.
Select [Manual Receive].
Specify the fax number of the

facsimile information service.
Fax
The call destination can be specified using the numeric keypad, address numbers,
or one touch buttons. The address book cannot be used.
The call destination can be

specified also with the keyboard
displayed by pressing
[Alphanumeric] or [Symbol]
button.
Note

appear.
If you want to send tones (or to use the touch-tone services) while using a pulse line, select
[Tone (:)].
tones.
When the machine connects to the service, you will hear voice prompts. Follow the
voice prompts to enter the required numbers.
When input is finished, press the <Start> button.

Note
The <Online> indicator on the control panel lights and reception begins.
Place the receiver back in the cradle.

"busy".
163
4 Fax
When Not Using a Receiver

1
Adjust the volume of the line monitor.

We recommend setting the volume of the line monitor to [Loud] so that it is easy to
hear the voice prompts.
For information on how to change the volume of the line monitor, refer to "Line Monitor Volume"
(P.275)
Fax

Receive)] on the [Advanced
Features] screen.
Select [Manual Receive].
Specify the fax number of the facsimile information service.
The call destination can be specified using the numeric keypad address numbers, or
one touch buttons. The address book cannot be used.

button.
Note

appear.
If you want to send tones (or to use the touch-tone services) while using a pulse line, select
[Tone (:)].
tones.
164
When the machine connects to the service, you will hear voice prompts. Follow the
voice prompts to enter the required numbers.
When input is finished, press the <Start> button.
5 Scan
This chapter describes the basic scanning procedure and scan features.
To use the scan features, network settings are required. For information on the network settings,
refer to the Network Administrator Guide.
Important The scan features are not available for some models. An optional package is
necessary. For more information, contact our Customer Support Center.
z
Scanning Procedure .................................................................................166
Operations during Scanning .....................................................................172
E-mail........................................................................................................174
Scan to Mailbox ........................................................................................180
Scan to PC................................................................................................181
General Settings .......................................................................................184
Image Quality............................................................................................191
Layout Adjustment ....................................................................................194
Output Format...........................................................................................199
5 Scan
Scanning Procedure
This section describes the basic scanning procedure. The following shows the
reference section for each step.
Step 1 Loading Documents .......................................................................................................166
Step 2 Selecting Features ..........................................................................................................168
Step 3 Starting the Scan Job......................................................................................................170
Step 4 Confirming the Scan Job in Job Status ..........................................................................171
Step 5 Saving the Scanned Data ...............................................................................................171

Document Feeder
z
Single sheet
Multiple sheets
Document Glass
Scan
Single sheet
Document Feeder
139.7 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).
For information on entering document sizes, refer to "Original Size (Specifying an Original Size)"
(P.196).
Note

Plain paper (50 - 80 g/m
2)
Heavyweight paper (81 - 128g
Number of
Sheets
75 sheets
75 sheets
/m2)
50 sheets
For information on scanning mixed sized documents, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.196).
2-sided scanning of lightweight paper (38 - 49 g/m2) is not supported.
166
Scanning Procedure

document.
Load the document (the front side

Note
Indicator
Load documents in the [Head

to Left] orientation. When
displayed on a computer, the
document is in the "Head to Top" orientation.
The indicator lights when the document is loaded correctly. If the indicator does not light up,
the document glass detects the document. Press the <C> button, and then reload the
document.

Document Glass
The document feeder automatically detects standard size documents. For a nonstandard size document, specify the size in the [Original Size] field.
For information on entering document sizes, refer to "Original Size (Specifying an Original Size)"
(P.196).
Note
Scan
297 x 432 mm (A3, 11 x 17 inches).

document. When the
167
5 Scan


You can select features on the [General Settings] screen.
From the [All Services] screen, you can select from 4 scan modes: E-mail, Scan to
Mailbox, and Scan to PC.
E-mail
Scans a document and sends the scanned data as an e-mail attachment.
Scan to Mailbox
Scans a document and saves the scanned data into a mailbox on the machine.
You need to create a mailbox in advance. For information on how to create a mailbox, refer to
"Mailbox" (P.328).
Scan
Scan to PC
Scans a document and sends the scanned data to a network computer via the FTP or
SMB protocol.

E-mail........................................................................................................................................174
Scan to Mailbox ........................................................................................................................180
Scan to PC.................................................................................................................................181
Note
When using the Auditron mode, a user ID and password may be required. Ask your system
administrator for the user ID and password.
To use the scan features, network settings are required. For information on the network
settings, refer to the Network Administrator Guide.
168
Scanning Procedure
The following describes how to store scanned data into a mailbox.

1
Select [Scan to Mailbox].

<All Services>
button
<Clear All>
button
Scan
Specify a mailbox to save the data

in.

tab as necessary.

"General Settings" (P.184)
"Image Quality" (P.191)
"Output Format" (P.199)
169
5 Scan
Step 3 Starting the Scan Job

1

Scanning cannot be
performed when copying
restriction code is detected.
Note
<Start> button
If a problem occurs, an error

message appears in the touch
screen. Solve the problem in accordance with the message.
The next scan job can proceed while scanning.

current document is being scanned. This allows you to scan multiple documents as a
set of data.
Up to 999 pages can be stored.
Note
2
Scan
While documents are being

scanned, select [Next Original].
Note
If the number of document pages exceeds this maximum, then scanning stops. Follow the
displayed message, and either abort the operation, or save the scanned document data.
When the screen at right is

displayed and no operation is
performed during a certain
period of time, the machine
automatically assumes that
there are no more documents.
You can change the scan settings of the next document by selecting [Change Settings]
displayed after selecting [Next Original].
170


scanned, select [Last Original].
Scanning Procedure
Step 4 Confirming the Scan Job in Job Status

1

1
<Job Status>
button

Note

Step 5 Saving the Scanned Data
Import using application
Scan
When you select Scan to Mailbox, the document stored in a mailbox of the machine is
imported into your computer. Importing can be done in the following ways:
Uses a network scan driver.

Refer to "Importing to a TWAIN Compatible Application" (P.231).
Import using Mailbox Viewer2

Uses Mailbox Viewer2 (Fuji Xerox application software).
Refer to "Importing Using Mailbox Viewer2" (P.233).
Import using CentreWare Internet Services

Uses CentreWare Internet Services.
Refer to "Importing Using CentreWare Internet Services" (P.235).
Import using WebDAV

Uses WebDAV.
Refer to "Importing with the WebDAV protocol" (P.236).
171
5 Scan
Operations during Scanning

The following describes the operations available during scanning. The following shows
the reference for each operation.
Stopping the Scan Job ...............................................................................................................172
Changing the Scan Settings.......................................................................................................173
Stopping the Scan Job

To cancel scanning, follow the procedure below.

control panel.
<Stop> button
Scan
Select [Cancel].

1
172

select [Stop].
<Job Status>
button
Operations during Scanning
Changing the Scan Settings

You can change the scan settings while scanning the document.

control panel..
<Stop> button
Select [Change Settings...].
Set the [Resolution], [Scan Size], and [Lighten/Darken].
Scan
For each setting, refer to "Scan Resolution (Specifying a Scanning Resolution)" (P.194), "Original Size
(Specifying an Original Size)" (P.196), "Image Options (Adjusting Scan Density and Image Sharpness)"
(P.191), and "2 Sided Originals (Scanning Both Sides of a Document)" (P.194).
173
5 Scan
E-mail
You can scan a document and send the scanned data as an e-mail attachment. The
Note
Address Book............................................................................................................................174
Keyboard...................................................................................................................................176
Adding the Sender's Address ....................................................................................................177
Recipient(s) ...............................................................................................................................177
From ..........................................................................................................................................178
Subject.......................................................................................................................................179
Message.....................................................................................................................................179
The [Read Receipts] and [Split Send] features on the [Output Format] screen are only
available for the [E-mail] feature. The following shows the reference section for each
feature.
Read Receipts............................................................................................................................200
Split Send (Sending in Sections)...............................................................................................200
Select [E-mail] on the [All Services]

screen.
On the [E-mail] screen, specify a recipient using the Address Book or the keyboard.
Scan
Important Recipients cannot be specified by Address Numbers using the numeric keypad, One Touch
buttons, or Group Numbers.
You can only specify recipients registered for e-mail. Any recipients registered for fax cannot
be specified.
The [Keyboard] button and the [Add Me] button are not displayed depending on the System
Administration mode settings.
Address Book
The following describes how to specify a recipient using the Address Book. You can
also enter an e-mail address using the keyboard.
When you select an address with a certificate from the Address Book, the e-mail can
be encrypted.
For information on settings of the address book, refer to "Address Book (Address Number)" (P.334).
Select any item.

To
Sets the selected address as a recipient.
174
E-mail
CC
Sets the selected address as CC.
BCC
Sets the selected address as BCC.
Go to
Displayed only when [Local Address List] is selected.
Refer to "When [Local Address List] is Selected" (P.175).
Details
Displays detailed information on the selected recipient.
Local Address List
Displays the local address list.
Refer to "When [Local Address List] is Selected" (P.175).
Local Search
Searches recipients in the local address list.
Refer to "When [Local Search] is Selected" (P.175).
Next Recipient
Scan
Allows to specify the e-mail address for sending e-mail to multiple recipients
(Broadcast).
When [Local Address List] is Selected

Select a recipient from the local
address list.
Note

Go to
Enter a recipient number using the numeric keypad to display the recipient at the top
of the list.
Details
Select a recipient from [Name/E-mail], and select [Details]. Then the detailed
information on the recipient appears.
When [Local Search] is Selected

Enter a keyword to search the
address.
For information on how to enter
characters, refer to "Entering Text"
(P.271).
Note
When multiple keywords are

used, the address is searched
with the AND clause.
The screen shown right appears when [Local Search] is selected.
175
5 Scan
Recipient Name
Searches with a recipient name as a keyword. Selecting [Enter/Change Keyword]
displays the screen for entering the keyword. Up to 32 characters are allowed.
Example: John Smith
E-mail Address
Searches with an e-mail address as a keyword. Selecting [Enter/Change Keyword]
displays the screen for entering the keyword. Up to 128 characters are allowed.
Example: [email protected]
Custom Item
This field is used to search with a keyword item other than the recipient name and email address. Selecting [Enter/Change Keyword] displays the screen listing the
custom items.
Note
z
Only one custom item can be selected.
None
No custom item is used for the keyword search.
Telephone
A telephone number is used for the keyword search.
Office
An office name is used for the keyword search.
Scan
Department
A department name is used for the keyword search.
Change Settings
Select a custom item, and select this button. Then the keyword entry screen
appears. Up to 60 characters are allowed.
Enter/Change Keyword
Select a keyword item, and select [Enter/Change Keyword]. Then the keyword is set or
changed.
Search Now
The search starts. The searched results are listed on the screen.
Keyboard
You can enter addresses using the keyboard.
Select [Keyboard] on the [E-mail]

screen.
Use the keyboard shown on the screen to enter an e-mail address of up to 128
characters.
To/CC/BCC
Switches the recipient type (To/CC/BCC) from the drop-down menu.
176
E-mail
More Characters
Displays symbols. Use this button to enter symbols for the e-mail address.
Next Recipient
Allows to specify the e-mail address for sending e-mail to multiple recipients
(Broadcast).
Backspace
Moves the cursor back to delete one character.
Shift
Used for entering uppercase characters.
Adding the Sender's Address

This button is used to add the sender's address to [To], [CC], or [BCC].
Select [Add Me].
Select a type.
To
Scan
Adds the sender's address to To.

CC
Adds the sender's address to CC.
BCC
Adds the sender's address to BCC.
Recipient(s)
Allows you to confirm, delete or change recipients using the pop-up menu displayed.
Select the recipient to be deleted,

confirmed, or changed from
[Recipient(s)].

menu.
Remove
Removes the selected recipients.
Edit
Displays the [Edit Recipient] screen. Allows you to confirm or change the recipient.
Refer to "[Edit Recipient] Screen" (P.178).
Cancel
Hides the pop-up menu.
177
5 Scan
[Edit Recipient] Screen

Allows you to confirm and change recipients.
Select the item to be changed.
E-mail Address
To change the e-mail address, select [Change Settings] to display the keyboard and
enter the new address.
Recipient Name
To change the recipient name, select [Change Settings] to display the keyboard and
enter the new name.
The recipient name appears when registered in the Address Book.
Change Settings
Allows you to confirm and change the settings of the selected item.
Scan
From
Set a sender's e-mail address. You can specify only one address as a sender's
address.
Note
When using the Authentication feature, the e-mail address registered in user information is
automatically set as a sender's address. For more information on user information, refer to
"Create/Check User Accounts" (P.344).
[From] may not be edited depending on the System Settings.
Select [From].

menu.
Address Book
Allows you to select the sender's email address from the address book.
For information on the address book, refer to "Address Book" (P.181).
Keyboard
Enter the senders e-mail address of up to 128 characters.
Cancel
Hides the pop-up menu.
178
E-mail
Subject
Set the e-mail subject using the following procedure.
Auto Set
Automatically sets the subject to [Scan data from XXX] (where XXX is the host name).
To set a user-defined subject
Select [Subject].
Enter a subject of up to 128 characters using the displayed keyboard.

Message
Enter the e-mail body using the following procedure.
Select [Message].
Enter a message of up to 256 characters using the keyboard.

Scan
179
5 Scan
Scan to Mailbox
You can scan documents and save the scanned data to a mailbox of the machine.
To use the [Scan to Mailbox] feature, select [Scan to Mailbox].
A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to
"Mailbox" (P.328).
Select [Scan to Mailbox] on the [All

Services] screen.
On the [Save to Mailbox] screen, specify a mailbox to save the scanned data in.
Note
If a password is set for the mailbox, the password entry screen may appear. Enter the
password and select [Confirm]. If you have forgotten the password, set the mailbox
password in the System Administration mode again.
Mailbox
Select a mailbox to save the scanned data in.
Note
Select [
] to return to the previous screen and select [
] to move to the next screen.
Scan
Go to
Use the numeric keypad to enter a 3-digit mailbox number. The mailbox then appears
at the top of the list.
Document List
Select a mailbox and then select this button to display the [Document List] screen. You
can confirm or delete documents stored in the mailbox.
For more information on the [Mailbox - Confirm/Delete] screen, refer to "Checking/Selecting Mailbox
Documents" (P.207).
180
Scan to PC
Scan to PC
You can convert scanned data to TIFF, JPEG, DocuWorks, or PDF format, and then
use the FTP or SMB protocol to send the data to a computer on the network. The
Note
Before scanning, a shared folder must be created on the computer for saving scanned data.
If the FTP protocol is used, the FTP service must be set. For information on the computer
settings, refer to the documentation supplied with your operating system. For information on
compatible operating systems, refer to "Scan Feature Specifications" (P.558).
Transfer Protocol...................................................................................................................... 181

Address Book ........................................................................................................................... 181
Forwarding Specification ......................................................................................................... 182
Select [Scan to PC] from the [All

Services] screen.
Specify a forwarding destination on

the [Scan to PC] screen.
Scan
Note
Fields displayed vary depending on the protocol.
Transfer Protocol
You can select a transfer protocol using the following procedure.
Select [Transfer Protocol].
Select any item.
FTP
Transfers using the FTP protocol.
SMB
Transfers using the SMB protocol.
SMB (UNC Format)
Transfers using the SMB protocol (UNC Format).
Address Book
You can specify the server name, user name and other information from the address
book.
For information on settings of the address book, refer to "Address Book (Address Number)" (P.334).
181
5 Scan
Select the destination in which the

data is stored.
Important You can only use destinations
configured for SMB or FTP.
Any destinations registered for
fax cannot be specified.
Note
Select [
] to return to the previous screen and select [
Details
You can confirm information such
as [Recipient Name] and [Server
Name/IP Address]
Browse...
Hierarchical structure such as sever name and folder is displayed. You can specify the
destination to save in accordance with the order of levels.
Scan
Select [Browse...].
Select the destination in which the

data is stored.
Allows you to change level by
pressing [Previous] or [Next].
Important Allows you to specify recipients for SMB only.
Save in:
Allows you to confirm the current hierarchical structure.
Forwarding Specification
Enter the information for the fields appropriate to the selected protocol, to specify the
forwarding destination.
Select the item to be set.

Note
You can also select [Address

Book] to enter information.
Fields displayed vary
depending on the protocol.
Enter information using the

keyboard on the screen.
For information on how to enter
characters, refer to "Entering Text"
(P.271).
Note
Server
182
To delete characters, select

[Backspace].
Scan to PC
Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name
or IP address. Up to 64 characters are allowed.
Example:
: myhost.example.com
(myhost: host name, example.com: domain name)
Shared Name
Displayed when [SMB] is selected for [Transfer Protocol]. Enter a shared name. Up to
64 characters are allowed.
Save In
z
When [FTP] or [SMB] is selected for [Transfer Protocol]:

Enter a directory name. Up to 128 characters are allowed.
When [SMB(UNC format)] is selected for [Transfer Protocol]:

Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are
allowed.
User Name
Enter the user name of the computer you are forwarding to. When user name is not
required for the destination, this field can be skipped.
When [FTP] is selected for [Transfer Protocol], up to 32 characters are allowed.
When [SMB] is selected for [Transfer Protocol], use one of the following formats.
z
Example: [email protected] (fuji: user name, example.com: domain name)
Scan
User name@Domain name (user name: up to 32 characters, domain name: up to 64

characters)
Domain name\User name (domain name: up to 64 characters, user name: up to 32
characters)
Example: example\fuji (example: domain name, fuji: user name)

z
Local user (up to 32 characters)

Example: Fuji-Taro
Password
Enter the password for the user name. Up to 32 characters are allowed.
183
5 Scan
General Settings
The [General Settings] screen displayed for [E-mail], [Scan to Mailbox], [Network
Scanning], and [Scan to PC] allows you to set basic features. The following shows the
Scanning Color (Selecting the Color to Scan) ..........................................................................184
2 Sided Originals (Scanning Both Sides of a Document).........................................................185
Original Type (Selecting the Document Type).........................................................................186
File Format (Selecting the Format of Scanned Data) ...............................................................186
Note
When selecting [Scan to Mailbox], [File Format] is disabled.

[E-mail], [Scan to Mailbox], or
[Scan to PC].
Select the [General Settings] tab,

and select a feature on the screen.
Scanning Color (Selecting the Color to Scan)

You can set the scanning color for the documents to be scanned.
Scan
Select the scanning color from

[Scanning Color].
5
Auto Detect
The color of the document is determined automatically; the machine scans in full color
when the document is colored, otherwise scans in monochrome.
Note
The features which can be set in the [Image Quality] screen when [Auto Detect] is selected,
are the same as if [Color] is specified for the [Scanning Color] when a color document is
loaded, or the same as if [Black] is specified for the [Scanning Color] when a monochrome
document is loaded.
Color
Select to scan a color document.
Grayscale
Scans a document in grayscale. Adds shades to monochrome, creating intermediate
tones that change gradually. Suited to documents containing gradations that cannot be
reproduced with monochrome (2-color).
Black
Scans a document in monochrome 2 tone. You can select the document type in the
[Original Type].
184
General Settings
2 Sided Originals (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
Note
Select any item.
1 Sided
Select this to scan only 1 side of the document.
2 Sided (H to H)
Select this when both sides of the 2-sided document are in the same orientation.
2 Sided (H to T)
Select this when both sides of the 2-sided document are in the opposite orientation.
More...
The [2 Sided Originals] screen is displayed.
Scan
Refer to "[2 Sided Originals] Screen" (P.185).
[2 Sided Originals] Screen
This screen allows you to select the status and orientation of original documents.
Select any item.
Originals
Displayed when [2 Sided] is selected.
z
Head to Head
Select this when both sides of the 2-sided document are in the same orientation.
Head to Toe
Select this when both sides of the 2-sided document are in the opposite orientation.
Originals Orientation
To scan using the document feeder, the orientation must be set to specify the head of
the document.
Load the document in the [Head to Left] orientation when [File Format] is set to [TIFF/
JPEG Auto Select], [TIFF], or [JPEG]. When viewing the scanned document on a
computer, the document is displayed in the [Head to Top] orientation.
Note
z
If the setting for [Original Orientation] differs from the actual document orientation, then the
machine may mistakenly detect the head of the document.
Upright Images
Select this when placing the head of the document facing the inner side of the
document glass or the document feeder.
185
5 Scan
Sideways Images
Select this when placing the head of the document facing the left side of the
document glass or the document feeder. Be sure to select [Sideways Images] when
the top of the document is placed facing the left side (horizontal text).
Original Type (Selecting the Document Type)

When scanning a document with [Scanning Color] set to [Black] in the [General
Settings] screen, select the document type.
Important When selecting [Original Type] with setting Color or Grayscale for [Scanning Color], actual
image quality is not affected except in the case of sending fax/iFax in job flow.
Select [Original Type].
Photo & Text

Select this item when the scanning document contains both text and photos. This
setting automatically identifies text and photo areas to scan each area with optimum
quality.
Scan
Text
Select this item when scanning text clearly.
Photo
Select this item when scanning photos.
File Format (Selecting the Format of Scanned Data)

You can select the format of scanned data.
Note
When selecting [Scan to Mailbox], [File Format] is disabled.

If an High-compression Image Kit is installed, the machine can store PDF and DocuWorks
files with higher compression rates.
Select a file format.
TIFF/JPEG Auto Select

Automatically selects JPEG or TIFF. The file format is determined for each page:
[JPEG] for full color and grayscale images, [TIFF] for monochrome.
PDF
Saves as a PDF file.
DocuWorks
Saves as a DocuWorks file.
186
General Settings
Note
To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 4.0 or later
- DocuWorks Viewer Light 4.0 or later
- DocuWorks Viewer Light for Web 4.0 or later
Multi-page TIFF
Saves multiple pages as 1 TIFF file.
More...
The [File Format] screen is displayed.
Refer to "[File Format] Screen" (P.187).
[File Format] Screen

You can select the other file formats here.
TIFF
Saves each page as a TIFF file.
JPEG
Scan
Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Scanning
Color], configure the image compression method. You can also configure the
compression ratio with [Image Compression] in the [Output Format] screen.
PDF High Compression

Saves as a PDF file with a high compression rate.
DocuWorks High Compression
Saves as a DocuWorks file with a high compression rate.
When selecting [DocuWorks High Compression], you can create thumbnail images of
the scanned data.
Important Creating thumbnail images increases the size of the output data. Check the size before you
send it by E-mail.
DocuWorks 5.0.x and earlier versions (including trial version) do not support highcompressed DocuWorks files.
Note
To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 6.0 or later
- DocuWorks Viewer Light 5.1 or later
- DocuWorks Viewer Light for Web 5.1 or later
Thumbnail
z
Off
No thumbnail images are created.
On
Thumbnail images are created.
PDF Security
Allows you to prevent the data saved as a PDF file from unauthorized access.
The [File Format - PDF Security] screen appears.
Refer to "[File Format - PDF Security] Screen" (P.188).
187
5 Scan
DocuWorks Security
Allows you to configure security on the data saved as a DocuWorks file to prevent
unauthorized access.
The [File Format - DocuWorks Security] screen appears.
Refer to "[File Format - DocuWorks Security] Screen" (P.188).
[File Format - PDF Security] Screen

Allows you to encrypt a PDF file by password, and assign the access privileges for the
file operation.
Select any item.
Off
The file is not encrypted, and no access privilege is configured.
Password
Encrypts the file using password.
Encryption Algorithm
Scan
Set the encryption method.

z
128-bit RC4
Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened
with Adobe Acrobat 5.0 or later.
128-bit AES
Encrypts by the 128-bit AES method. Files encrypted by this method can be opened
with Adobe Acrobat 7.0 or later.
Supported Version
The supported versions of Adobe Acrobat for encryption are displayed.
Document Open Password
The [PDF Security - Document Open Password] screen appears.
If you select [On] and set a password, the password is required to open the file.
You can enter a password up to 32 characters.
Permissions
The [PDF Security - Permissions] screen appears.
Refer to "[PDF Security - Permissions] Screen" (P.189).
[File Format - DocuWorks Security] Screen

Allows you to encrypt a Docuworks file with password, and assign the access privileges
for the file operation.
188
General Settings
Select any item.
Off
The file is not encrypted, and no access privilege is configured.
Password (V4 Compatible)
Encrypts the file by the 56 bit DES method using password. Files encrypted by this
method can be opened with DocuWorks Ver4.0 or later.
Select [Open Password], and set a password.
Password (V4 Incompatible)
Encrypts the file by the 128 bit AES method using password. Files encrypted by this
method can be opened with DocuWorks Ver5.0 or later.
Select [Open Password], and set a password.
Encryption Algorithm
Displays the encryption methods.
Restricted Operations
Open Password
The [DocuWorks Security - Open Password] screen appears.
If you select [On] and set a password, the file is encrypted. To open the file, the
password is required. The access privileges set in [Restricted Operations] are
assigned.
Full Access Password
The [DocuWorks Security - Full Access Password] screen appears.
When setting a password, the password is required to change the access privileges set
in [Restricted Operations].
[PDF Security - Permissions] Screen

Allows you to assign access privileges to a file.
Select [Security Password].
Enter the password.
Select any item.
Scan
Select file operations to whom access privileges are assigned. When assigning access
privileges, configure [Full Access Password].
Security Password
189
5 Scan
The [PDF Security - Security Password] screen appears.

Security Password allows to assign access privileges to files. The password is required
when changing the access privileges or performing unauthorized operations.
Printing
The [Authorization - Printing] screen appears.
Configure whether to allow to print the file. If allowed, select the print resolution as well.
Changes Allowed
The [Authorization - Changes Allowed] screen appears.
Configure whether to allow to change the file contents such as inserting pages or
adding notes.
Allow Contents Copying and Extraction
The [Authorization - Allow Contents Copying and Extraction] screen appears.
Configure whether to allow to copy the file contents such as text and images.
Scan
190
Image Quality
Image Quality
On the [Image Quality] screen under [E-mail], [Scan to Mailbox], [Network Scanning],
or [Scan to PC], you can set the image quality features. The following shows the
Photographs (Scanning a Color Photograph) ........................................................................... 191
Image Options (Adjusting Scan Density and Image Sharpness).............................................. 191
Image Enhancement (Erasing the Background Color of Documents/Adjusting contrast)....... 192
Shadow Suppression (Suppressing the Document Background) ............................................. 192
Color Space (Specifying Color Space)..................................................................................... 192

[Scan to PC].
Select the [Image Quality] tab, and

configure each feature.
Note
[Color Space] is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center. A setting must be made in the System
Administration mode to activate [Color Space]. For information on the setting procedures,
refer to "Color Space" (P.312) and "Color Space (Specifying Color Space)" (P.192).
Scan
Photographs (Scanning a Color Photograph)

Configure when scanning a color photograph.
This feature is only available when [Scanning Color] is set to [Color] in the [General
Settings] screen.
Important When sending faxes using this feature, place the document on the document glass.
When selecting [Photographs], [Shadow Suppression] and [Background Suppression]
feature cannot be used.
Select [Photographs].
Select [Enhance Photographs].
Image Options (Adjusting Scan Density and Image Sharpness)

You can scan with adjusting the scan density and image sharpness.
Select [Image Options].
Select [
item.
] and [
] and adjust any
Lighten/Darken
You can select from among 7 density levels between [Lighten] and [Darken].
The scan density increases the nearer the level is to [Darken] and decreases the nearer
the level is to [Lighten].
Sharpness
191
5 Scan
You can select from 5 sharpness levels between [Soften] and [Sharpen]. The nearer
the level is to [Sharpen], the sharper the contours of images. The nearer the level is to
[Soften], the softer the contours of images.
Image Enhancement (Erasing the Background Color of Documents/

Adjusting contrast)
The background color of a document such as newspaper and colored paper can be
erased. In addition, when [Scanning Color] is set to [Color] or [Grayscale] in the
[General Settings] screen, you can also adjust contrast.
Select [Image Enhancement].
Select [Background Suppression]

and [Contrast]. Adjust contrast with
[ ] and [ ].
z
No Suppression
Scans the document backgrounds with no filtering.
Auto Suppression
Scan
When a document is scanned with [Black] of [Scanning Color], the background color
of documents such as newspaper and colored paper documents is erased.
When [Scanning Color] is set to [Color], white backgrounds are suppressed.
Contrast
You can select from 5 contrast levels between [Less Contrast] and [More Contrast].
The nearer the level is to [More Contrast], the greater the difference between light parts
and dark parts as light parts become lighter and dark parts become darker. [Less
Contrast] contrasts decrease the difference between light and dark areas.
Shadow Suppression (Suppressing the Document Background)

When scanning a 2 sided document printed on thin paper, you can suppress the image
on the reverse side.
Only enabled when [Scanning Color] is set to [Color] or [Grayscale] in the [General
Settings] screen.
Important This feature cannot be used with [Photographs].
Select [Shadow Suppression].
Select [Auto Suppression].
Color Space (Specifying Color Space)

You can specify color space for scans.
Important Color Space is available when [Scanning Color] is set to [Color].
192
Image Quality
Note
information, contact our Customer Support Center. A setting must be made in the System
Administration mode to display [Color Space] on the [Layout Adjustment] screen. For more
information, refer to "Color Space" (P.312).
Select [Color Space].
Select either [Standard Color

Space] or [Device Color Space].
Standard Color Space

Color space for scanned data conforms to sYCC.
Device Color Space
Use to perform advanced color processing.
Note
You can find profile data in the CD-ROM of the Driver CD Kit.
When [Device Color Space] is selected, the image quality features described below are
changed to their defaults.
Lighten/Darken, Sharpness, Shadow Suppression, Contrast, Background Suppression
When [Scanning Color] is set to [Auto Detect], [Standard Color Space] is applied to color
pages of the documents.
Scan
193
5 Scan
Layout Adjustment
On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], [Network
Scanning], or [Scan to PC], you can adjust the scan options. The following shows the
Scan Resolution (Specifying a Scanning Resolution)...............................................................194
2 Sided Originals (Scanning Both Sides of a Document).........................................................194
Book Scanning (Scanning Facing Pages on Separate Sheets) ..................................................195
Original Size (Specifying an Original Size) .............................................................................196
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......................196
Edge Erase (Erasing Edges and Margin Shadows in the Document) .......................................197
Reduce/Enlarge (Specifying a Scanning Ratio)........................................................................198

[Scan to PC].

appears.
Scan
5
Scan Resolution (Specifying a Scanning Resolution)
You can set the resolution for the documents to be scanned.
As the value increases, the scan becomes more detailed, but the data size also
increases. The scanning and transfer time increases as well.
Select [Scan Resolution].
Select a resolution.
2 Sided Originals (Scanning Both Sides of a Document)

This feature is the same as [2 Sided Originals] in the [General Settings] tab. Refer to "2 Sided Originals
(Scanning Both Sides of a Document)" (P.185).
194
Layout Adjustment
Book Scanning (Scanning Facing Pages on Separate Sheets)

The [Book Scanning] feature allows you to scan facing pages of a document onto
separate sheets of paper in page order.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note
When sending faxes using this feature, place the document on the document glass.
Select [Book Scanning].
Select any item.
Off
Scans from the left page of facing pages in a document starting from the left page.
Scans from the right page of facing pages in a document starting from the right page.
Scans from the top page of facing pages in a document starting from the top page.
Scan
Both Pages
Scans both pages in page order.
Left Page Only
Scans the left page only in page order. You can select this item when [Left Page then
Right Page Only
Scans the right page only in page order. You can select this item when [Left Page then
Top Page Only
Scans the top page only in page order. You can select this item when [Top Page then
Bottom] is selected.
Bottom Page Only
Scans the bottom page only in page order. You can select this item when [Top Page
then Bottom] is selected.
Binding Erase
195
5 Scan
Original Size (Specifying an Original Size)

You can set the scan size for the document.
Specify the scan size to scan non-standard size documents or to scan with the different
size from the original document size.
When a document size is specified, it is scanned at the specified size regardless of the
size of the loaded document. This feature allows you to add or delete the document
margins.

Select a size.
Auto Size Detect

Document feeder
Document size
B5, B5 , B4, A5 , A4, A4 , A3,

8.5 x 11 inches, 8.5 x 11 inches ,
8.5 x 14 inches, 11 x 17 inches
Document glass
B6, B6 , B5, B5 , B4, A6, A5,
A5 , A4, A4 , A3, 8.5 x 11
inches
Scan
Refer to the table in "Paper Size Settings" (P.286) for information on document sizes that can be
automatically detected.
Note
appears.
Standard Size
Free
Enter the desired scan size when scanning non-standard size documents or when
making copies at a size different from that of the currently loaded document. Set the
size in the document glass X (horizontal) direction within the range of 15 to 432 mm
and in the Y (vertical) direction within the range of 15 to 297 mm, in 1 mm increments.
The scale on the outside of the document glass is a useful reference for specifying the
document size.

Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents with the respective sizes. You can also specify a size to scan different size
documents with the same size.
Important When selecting [Color] for [Scanning Color], and [2 Sided] for [2 Sided Originals], set the
[Scan Resolution] to a maximum of [400dpi].
196
Layout Adjustment

recommendation, the documents can be fed at an angle may not be copied properly.
Note
When [Reduce/Enlarge] is set to [Auto %] and the output size is specified for [Output Size],
the scanned data is automatically reduced/enlarged to the specified size. However, since
the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size
while keeping its orientation. For example, when an A3 landscape original is loaded and the
output size is set to A4 portrait, the scanned image is reduced to A5 landscape and printed
on A4 portrait paper.
appears.
Select [On].
Off
On
When scanning documents of different sizes, the machine automatically detects the
Scan
Edge Erase (Erasing Edges and Margin Shadows in the Document)

When you scan a document while the document cover is open or when you scan a
booklet, black shadows sometimes appear along the edges or center margin of the
output scanned image. This feature allows you to erase such shadows.
Note
For 2-sided originals, the same edge erase amounts are set for the front and back sides.
If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured.
Use [ ] and [ ] to set the erase

widths of top and bottom, left and
right, and center of the document.
Select [Original Orientation].

Normal
The edge erase amount is set to 2 mm for the top and bottom, and left and right.
If you do not want to erase edges, set each [Edge Erase] value to 0 mm.
Edge Erase
You can erase only the necessary amount.
z
Top & Bottom Erase

Shadows at the top and bottom of the document are erased. Edges at the top and
bottom are erased in accordance with the direction that the document was loaded.
You can set the edge erase width within the range from 0 to 50 mm in 1 mm
increments.
197
5 Scan
Left & Right Erase

Shadows on the left and right of the document are erased. Edges on the left and right
are erased in accordance with the direction that the document was loaded. You can
set the edge erase width within the range from 0 to 50 mm in 1 mm increments.
Binding Erase
Shadows in the center of documents such as booklets or documents with facing
pages are erased. You can set the binding erase width within the range from 0 to 50
mm in 1 mm increments.
Original Orientation
In order to identify the top of the document, the orientation of the document must be
specified.
Refer to "Originals Orientation" (P.185).
Reduce/Enlarge (Specifying a Scanning Ratio)

You can set the scanning ratio for the document to be scanned.
Select [Reduce/Enlarge].
Select the ratio, or specify the ratio.
Scan
Proportional %
Select a ratio from the preset ratios, or specify a value within the range from 25 to 400%
in 1% increments.
To specify a value, touch the window displaying a value, and then use the numeric
keypad or the [ ] and [ ] buttons.
Auto %
In [Output Size], select the output
size of the scanned document. The
machine automatically calculates
the scanning ratio based on the
selected output size and the original
document size.
Note
198
Any margins generated by the [Auto %] setting become blank data.
Output Format
Output Format
On the [Output Format] screen under [E-mail], [Scan to Mailbox], [Network Scanning],
or [Scan to PC], you can configure the output formats.
For more information, refer to below.
Image Compression (Specifying an Image Compression Ratio When Scanning)................... 199
Read Receipts........................................................................................................................... 200
Split Send (Sending in Sections).............................................................................................. 200
File Name (Specifying the Filename to be Sent) ..................................................................... 200
Reply To (Set the Address for Reply)...................................................................................... 201
File Name Conflict (Setting Procedures When a File Name conflicts with others) ................ 201

[E-mail], [Scan to Mailbox], or [Scan
to PC].
Select the [Output Format] tab, and

then select a feature on the screen.
Note
Items displayed vary

depending on the selected feature. The screen on the right is for the [E-mail] feature.
Scan
Image Compression (Specifying an Image Compression Ratio When

Scanning)
When scanning a document from the [General Settings] screen with [Scanning Color]
set to [Color] or [Grayscale], select the image compression ratio.
Select [Image Compression].
You can select from among 5

levels of compression, including
the 3 below.
Note
If a High-compression Image
Kit is installed, and when [PDF
High Compression] or
[DocuWorks High
Compression] is selected for [Output Format], 3 image compression levels are available.
High
Image is saved with high compression. Image quality degrades, but file size decreases.
Normal
Image is saved with standard compression. Results in a standard image quality and file
size.
Low
Image is saved with low compression. Image quality improves, but file size increases.
199
5 Scan
Read Receipts
This feature allows you to receive read receipts from e-mail recipients when using the
[E-mail] feature. This feature is not available unless recipients support the MDN
feature.
Note
When multiple mails are sent using [Split Send], then read receipts is requested for each
mail.
Read receipts are returned to the address of [Reply To], or they are returned to the address
of [From] if [Reply To] is not set.
This feature is only available when the recipient also sets to return the read receipts.
Select [Read Receipts].
Select [On].
Off
Select this item when you do not
request read receipts.
On
Select this when you request read receipts.
Split Send (Sending in Sections)

Scan
When using the [E-mail] feature, you can split a large amount of attachment into pages
to send them separately. You can also configure the machine not to split.
For information about setting for page division, refer to "Max No. of Pages for Split Send" (P.324).
Note
[Split Send] is available only when the [File Format] on the [General Settings] screen is set to
[PDF], [DocuWorks], or [Multi-page TIFF].
Select [Split Send].
Select [Split by page].

Off
The data is not split.
Split by page
The data is split in pages.
File Name (Specifying the Filename to be Sent)

When using the [E-mail] or [Scan to Mailbox] feature, you can specify the file name of
the document to be sent.
Auto Set
The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page
number, and zzz is the extension).
The extension depends on the setting in [File Format].
200
When [Multi-page TIFF] or [TIFF] is set for [File Format]: tif
When [PDF] is set for [File Format]: pdf
When [DocuWorks] is set for [File Format]: xdw
Output Format
To set the file name
Select [File Name].
Enter a name of up to 128 characters using the displayed keyboard.

Note
When saving each page as one file, the page number is added to the end of each file name.
Reply To (Set the Address for Reply)

When using the [E-mail] feature, you can specify the address for reply.
Select [Reply To].
Enter an address for reply.
Clear Field
Deletes the address entered in [Reply To].
Reply To Me
Note
Scan
The address set for [From] is set as a reply address.

This button is enabled only when an address is set for [From] on the [E-mail] screen.
Address Book
Select the sender's E-mail address from the Address Book.

Refer to "Address Book" (P.174).
File Name Conflict (Setting Procedures When a File Name conflicts with
others)
When using the [Scan to PC] feature, you can set the action to be taken when the file
name conflicts with another file stored in the destination.
Select [File Name Conflict].
Select any item.
Cancel Job
The job is cancelled and the file is not saved.
Change Name and Save
The file name is automatically changed and saved. The machine adds a number (0001
- 9999) to the end of the file name.
Overwrite Name and Save
The existing file is replaced with the new one.
201
5 Scan
Document Name (Specifying the Filename to be Saved)

When using the [Scan to Mailbox] feature, you can specify the name of the document
to be saved.
Auto Set
The file name is "img-xxx" (where xxx is the date and time).
To set the file name
Select [Document Name].
Enter a name of up to 28 characters using the displayed keyboard.

Scan
202
6 Send from Mailbox

This chapter describes the basic mailbox operation and mailbox features.
Note
The Send from Mailbox feature is not available for some models. An optional
package is necessary. For more information, contact our Customer Support Center.
Mailbox Operating Procedure ...................................................................204
Selecting a Mailbox...................................................................................206
Checking/Selecting Mailbox Documents ..................................................207
Printing/Deleting Documents in the Mailbox .............................................208
Configuring/Starting Job Flow...................................................................211
6 Send from Mailbox
Mailbox Operating Procedure

The following shows the reference section for each procedure.
Step 1 Opening the [Send from Mailbox] Screen .....................................................................204
Step 2 Selecting a Mailbox .......................................................................................................204
Step 3 Checking/Selecting Mailbox Documents ......................................................................204
Step 4 Operating Mailbox Documents......................................................................................205
Step 1 Opening the [Send from Mailbox] Screen

Follow the procedure below to open the [Send from Mailbox] screen.
Note
Send from Mailbox
Features displayed depend on the machine configuration.

1
<All Services>
button
Open the next screen, and select

[Send from Mailbox].
Step 2 Selecting a Mailbox

Selectable mailboxes depend on the settings on the user authentication feature.
For information on selectable mailboxes, refer to "Types of Mailboxes" (P.397).
Select a mailbox.
For information on [Send from Mailbox],
refer to "Selecting a Mailbox" (P.206).
Step 3 Checking/Selecting Mailbox Documents

1
Select a document.
For information on the [Document List]
screen, refer to "Checking/Selecting
Mailbox Documents" (P.207).
204
Mailbox Operating Procedure
Step 4 Operating Mailbox Documents

The following shows the reference sections for operations available on the [Send from
Mailbox] screen.
Printing/Deleting Documents in the Mailbox .......................................................................... 208
Configuring/Starting Job Flow................................................................................................. 211
Send from Mailbox
205
6 Send from Mailbox
Selecting a Mailbox
Selectable mailboxes depend on the settings on the user authentication feature.
For information on selectable mailboxes, refer to "Types of Mailboxes" (P.397).
Select a mailbox.
Note

previous screen and select
[ ] to move to the next
screen.
An arrow is displayed next to
each mailbox which has a link
to a job flow sheet and for
which the auto start is set.
If you are prompted for a passcode, enter the passcode and select [Confirm].
Go to
Displays a mailbox at the top when you enter the three-digit mailbox number with the
numeric keypad.
Send from Mailbox
206
Checking/Selecting Mailbox Documents
Checking/Selecting Mailbox Documents

You can check or select documents stored in the mailbox.
On the [Send from Mailbox] screen,

select a mailbox.
Select a document.
Note

You can sort documents in
ascending or descending
order by pressing either
[Name] or [Stored Date].
Up to 9 documents can be selected separately. You can also select all documents. When
selecting individual documents, a number appears to the left of the document icon indicating
the order in which it was selected. Documents are processed in this order.
Select any item.

Refresh
Displays the refreshed information.

Document(s)
Displays the number of documents stored in the mailbox.
Select All
Selects all the documents in the mailbox. This selection will be cancelled if [Select All]
is selected again.
Print/Delete
Displays the [Print/Delete] screen. This screen allows you to print/delete documents
stored in the mailbox.
Refer to "Printing/Deleting Documents in the Mailbox" (P.208).
Job Flow Settings

Displays the [Job Flow Settings] screen. This screen allows you to create and execute
job flows.
Refer to "Configuring/Starting Job Flow" (P.211).
Note
Send from Mailbox
At the left of the document name, an icon is displayed to show the document type.
: Scanned document
: Document to be printed
: Document for Private Polling
: Fax to Mailbox
: iFax to Mailbox
Print documents are not supported by job flows. If print documents are included in the
selected documents, the job flow is executed for the documents other than the print
documents.
207
6 Send from Mailbox
Printing/Deleting Documents in the Mailbox

You can print/delete documents selected in the mailbox.
On the [Document List] screen,

select documents.
Select [Print/Delete].
Select any item.
Change Document Name

Allows you to change the name of the document. This is unavailable when multiple
documents are selected.
Print Settings
Send from Mailbox
Displays the [Mailbox - Print Settings] screen. You can change the print settings of the
document.
Refer to "[Mailbox - Print Settings] Screen" (P.208).
Delete
Deletes the selected document.
Print

Note
When a print document stored by [Save to Mailbox] of a print driver is printed, the
settings specified on the control panel or CentreWare Internet Services will

override the settings specified on the print driver except the [Multiple Up], [Skip
Blank Pages], and print position settings.
[Mailbox - Print Settings] Screen

You can change the print settings of the document.
Note
Select any item.
Batch Print
Allows you to set batch printing.
You can print multiple documents as one document. The documents are bound in
selected order.
208
Printing/Deleting Documents in the Mailbox
Note
For 2-sided printing, the last page becomes blank when the total number of printed pages is
odd. For printing of multiple documents, a blank page is inserted after the final page of each
document.
If a different size document is included in multiple documents, it may be printed in improper
orientation.
[Batch Print] is not available while interrupting another job.
[Batch Print] is not available for fax/iFax documents such as confidential polling reserved
documents, fax confidential reception documents, and iFax confidential reception
documents.
Quantity
Allows you to change the quantity.
Paper Supply
Allows you to select paper.
Note
When printing the fax document for Private Polling and Fax to Mailbox, if [Tray Mode] in
[Receive Paper Size] is selected, the document will be printed automatically on the paper
loaded on the bypass tray in case the specified paper tray cannot be used. For information
on [Receive Paper Size] settings, refer to "Receiving Paper Size" (P.317)
2 Sided Printing
Allows you to set 2-sided printing.
Allows you to set stapling, punching, and output trays.

The following table shows the stapled/punched positions with the example of [1 Staple]
for stapling and [2 Holes] for punching for documents stored in a mailbox by specifying
[Save to Mailbox] on a print driver and for scanned documents.
Original
Report
Report
Stapled
Position
Report
Report
For documents stored in a mailbox by specifying [Save to Mailbox] on a print driver
Punched
Positions
Report
Report
209
Send from Mailbox
Output
6 Send from Mailbox
For scanned documents stored in a mailbox
Important Ensure that the orientation of the document, and the [Edge Erase] setting of [Layout
Adjustment] or the [Original Orientation] setting of [2 Sided Originals] are the same.
tropeR
Stapled
Position
Report
Report
Punched
Positions
Report
Report
Report
Report
Report
210
Report
Report
Send from Mailbox
tropeR
Report
tropeR
Original
Orientation
Report
tropeR
Original
Report
Configuring/Starting Job Flow

Job flow is a feature for executing a series of registered actions.
A job flow operates on documents stored in a mailbox, and starts in either of the
following ways: 1) manually or automatically start a job flow when a document is stored
in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
To start a job flow, you must make a link with a mailbox and the job flow sheet in
advance. Documents are automatically processed by the job flow sheet when they
Important If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only
be used/edited/duplicated/deleted through the mailbox where the job flow is created. This
type of job flow is not displayed on the [Job Flow Sheets] screen. When using the
Authentication feature, job flows whose owners are authenticated are displayed on the [Job
Flow Sheets] screen.
To use job flows, a HDD is necessary.
Features that can be registered are listed below.

Forward
Multiple forwarding recipients can be configured for each forwarding method.
z
Fax
Send from Mailbox
Forwards via fax. Up to 100 recipients can be specified.

z
iFax Transmission
Forwards via iFax. Up to 100 recipients can be specified.
Print
Documents in a mailbox can be printed.
Some features are unavailable depending on the store type of the document.
Print
Fax
iFax
Transmission*1
Mail
FTP
SMB
Fax Documents for

Private Polling
Scanning
Output
Input
Fax to Mailbox
*2
iFax Received
Print Stored
O: Available
X: Not available
U: Available depending on System Administration mode settings
*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading
the document in portrait orientation will reduce the size of the iFax image.
*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the
USB cable is disconnected while the document is being printed.
211
6 Send from Mailbox
On the [Document List] screen,

select documents.
Select [Job Flow Settings].
Select any item.
Auto Start
This sets auto start of the job flow for documents stored in the mailbox. The job flow
automatically starts when a document is stored.
Start
Send from Mailbox
Select documents from the mailbox and select this button to start the job flow linked to
this mailbox.
Important After executing the job flow, print the job history report to check the result. For information on
the job history report, refer to "Job Status/Activity Report" (P.378).
Cut Link
Cancels the link between a mailbox and its job flow sheet.
Create/Change Link
Displays the [Link Job Flow Sheet to Mailbox] screen.

Refer to "[Link Job Flow Sheet to Mailbox] Screen" (P.212).
Select Job Flow Sheet

When selecting this button while documents are selected, the [Select Job Flow Sheet]
screen is displayed.
Refer to "[Select Job Flow Sheet] Screen" (P.213).
[Link Job Flow Sheet to Mailbox] Screen

You can change the link between the mailbox and its job flow sheet.
Note
Linking, delinking, and auto start settings can be also performed during the creation of a
mailbox.
Select a job flow sheet to link to.

Important Pressing [Save] without
selecting a job flow sheet
does not set a link. If the
selected job flow sheet is
already linked, then the link is
cancelled.
Note
Select [
] to return to the previous screen or [
You can sort the list in ascending or descending order by pressing either [Name] or
[Updated].
At the left of the name, an icon showing the target of the job flow is displayed.
: Mailbox Document
212
Select any item.

Save
Links the selected job flow sheet.
Sheet Filtering
Displays the [Sheet Filtering] screen.
Refer to "[Sheet Filtering] Screen" (P.213).
Create
Displays the [Create Job Flow Sheet] screen.
Refer to "Create Job Flow Sheet" (P.332).
Edit/Delete
Displays the [Details] screen.
For details, refer to "Edit/Delete" (P.333).
Search by Name
Searches job flow sheet that partially corresponds with entered characters for
registered names when job flow sheet is created. Up to 128 characters are allowed.
Send from Mailbox
For information about how to enter characters, refer to "Entering Text" (P.271).
Search by Keyword
Searches job flow sheet that fully corresponds with the keyword for registered
keywords when job flow sheet is created.
Select Keyword
Displays the [Select Keyword] screen. Searches job flow sheet by selecting keywords
registered in the System Settings. Searches job flow sheet that fully corresponds with
the keyword for registered keywords when job flow sheet is created.
[Sheet Filtering] Screen

Filters the job flow sheets displayed.
Displayed job flow sheets may vary depending on the user authentication feature. Refer to "Job Flow
Sheet Types" (P.394).
Select the filtering conditions, then

select [Save].
Note
The job flows that can be

displayed on [Send from
Mailbox] are those whose
[Target] is [Mailbox], and
those stored on the machine.
Owner
Allows you to select an owner.
[Select Job Flow Sheet] Screen

You can specify a job flow sheet to execute a document.
213
6 Send from Mailbox
Select a job flow, and press the

<Start> button.
Note

You can sort the list in
ascending or descending order by pressing either [Name] or [Updated].
At the left of the name, an icon showing the target of the job flow is displayed.
: Mailbox Document
Sheet Filtering
Displays the [Sheet Filtering] screen.
For more information, refer to "[Sheet Filtering] Screen" (P.213).
Details
Displays the [Details] screen.
Refer to "Edit/Delete" (P.333).
Change Settings
If the selected job flow sheet setting is editable, the [Change Settings] screen appears.
You can temporarily change the settings.
Send from Mailbox
Start
Executes the selected job flow sheet.
Search by Name
Searches job flow sheet that partially corresponds with entered characters for
registered names when job flow sheet is created. Up to 128 characters are allowed.
Search by Keyword
Searches job flow sheet that fully corresponds with the keyword for registered
keywords when job flow sheet is created.
Select Keyword
Displays the [Select Keyword] screen. Searches job flow sheet by selecting keywords
registered in the System Settings. Searches job flow sheet that fully corresponds with
the keyword for registered keywords when job flow sheet is created.
Job Flow Restrictions

Job flows can be assigned to a specified user, can be shared by many users, or can
only be accessible from the specified mailboxes to which they are linked.
Job flow restrictions may vary depending on the user authentication feature. For more information, refer
to "Job Flow Sheet Types" (P.394).
214
This chapter describes the Stored Programming features for recording
procedures provided by the machine.
z
Stored Programming Overview.................................................................216
Registering/Deleting/Renaming Stored Programs....................................217
Calling Stored Programs...........................................................................220
Stored Programming Overview

Frequently used features can be registered as Stored Programming and recalled by a
single button operation. In addition, you can also register a screen to open from a
shortcut button.
Stored Programming not only remembers feature settings, but also can record a series
of operations. This enables you to record the hierarchy of displayed screens for each
step.
For example, Stored Programming can be used when you want to record a procedure
starting from pressing the <Machine Status> button, to displaying the [Report Job]
screen to print a job history report.
Registering/Deleting/Renaming Stored Programs ....................................................................217
Calling Stored Programs ...........................................................................................................220
Stored Programming
216
Registering/Deleting/Renaming Stored Programs

The [Stored Programming] screen allows you to register and delete stored programs.
Note
Any services that are set using the following cannot be registered: System Settings,
[Browse...] under Scan to PC, Job Flow Sheets, Network Scanning, Address Book, and
other stored programs.
A stored program registration is cancelled when the <Interrupt> button is pressed, the Auto
Clear feature causes a time-out, or a popup window (such as a paper jam window) appears.
Important When registering a stored program to select paper size or type loaded on the bypass tray,
register both the paper size and the paper type. If only the paper size or type is registered,
the stored program may not be called properly.
If any of the following operations is performed while a stored program is being registered,
the stored program may not be registered or may not work correctly.
- Removing or inserting a paper tray
- Loading or reloading paper on the bypass tray
If any of the following operations is performed after a stored program registration, the
registered stored program may not be called properly.
- If the stored program has the Watermark feature and the Watermark value is changed.
- If any registered feature becomes disabled due to its value change under System Settings.
- If the stored program has an operation for a mailbox and the mailbox password is changed.
Select [Setup Menu].
Select [Stored Programming].
Select the feature.
Stored Programming
Store
Register a stored program.
Refer to "Registering Stored Program" (P.218).
Delete
Deletes a stored program.
Refer to "Deleting a Stored Program" (P.218).
Enter/Change Name
Enter or change a stored program name.
Refer to "Entering/Changing Stored Program Name" (P.219).
Assign/Change Icon
Configure an icon for a registered stored program.
Refer to "Assigning/Changing Icons for Stored Programs" (P.219).
217
Registering Stored Program

Up to 58 actions can be registered with one stored program. Up to 40 stored programs
can be registered in the machine.
The one touch buttons M01 to M20 are provided for Stored Programming 1 to 20.
The following is the procedure for registering actions with stored programs.
Important If registered settings such as tray paper size and comments, or default values in the system
settings are changed after a stored program is registered, then the program's content also
changes.
Select [Store].
Select the number to register.

Note
Once a job is stored to a

button, it cannot be
overwritten.
Set the feature you want to register.

Note
Press the <Interrupt> button to cancel registration.

The machine produces an audible tone while a stored program is registered.
You can change the volume of the sound that notifies of stored program registration. For information on
the settings, refer to "Stored Programming Tone" (P.275).
Stored Programming
Press the <Start> button or <Clear All> button.

If no name is entered for a registered stored program, the name becomes "No Name".
For information on how to name a registered stored program, refer to "Entering/Changing Stored
Program Name" (P.219).
Deleting a Stored Program
The following is the procedure for deleting stored programs.
Select [Delete].
Select the number to delete.

Note

Select [Yes].
Yes
Deletes a stored program.
Note
Deleted stored programs cannot be restored.
No
Cancels deleting a stored program.
218
Entering/Changing Stored Program Name

The following is the procedure for entering or changing a name of a stored program.
Up to 18 characters are allowed for a stored program's name.
Select [Enter/Change Name].
Select the number to register or

change a name.
Note

Enter a name, and select [Save].
Assigning/Changing Icons for Stored Programs

The following is the procedure for assigning or changing an icon of a stored program.
Nine icons are available.
Select [Assign/Change Icon].
Select the number to assign or

change an icon.
Note
Stored Programming

Select an icon, and select [Save].
7
No Icon
No icon is assigned to a registered stored program.
Icon
Select an icon according to the content of the registered stored program.
219
Calling Stored Programs

This describes the procedure for calling a stored program.
When calling a specified stored program, the last screen shown when you registered
the stored programming appears.

1
Stored Programming
Display the next screen, and select

[Stored Programming].
Select the number of a stored

program containing the features
you want to use.
Note
You can only select registered

numbers.
After a stored program is called,

select other features if necessary.
220
<All Services>
button
<Start> button
This chapter describes how to print documents, import scanned documents,
perform Direct Fax, and operate CentreWare Internet Services on your
computer.
Note
Some models do not support the features described in this chapter. An optional
package is necessary. For more information, contact our Customer Support Center.
The computer screen images shown in this section are as of May 2006.
Features Overview....................................................................................222
Printing......................................................................................................228
E-mail Printing ..........................................................................................229
Importing Scanned Data ...........................................................................231
Sending Fax..............................................................................................237
Features Overview
This section describes the overview of features that can be operated on a computer.
Print Driver
In order to print from your computer, a print driver must be installed on the computer.
For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
Print Driver Screen
Computer Operations
Print Features
The main print features of the machine are as follows:
To learn about print features, click [Help] on the print driver screen to see the print driver's online help.
For information on printing, refer to "Printing" (P.228).
Note
Some features are not available unless you perform optional component settings in the
[Printer] tab. The unavailable features are grayed out.
Multiple-Up
Prints multiple pages onto one sheet of paper.

2 Sided Printing
Prints data on both sides of paper. Only available when the machine has the 2-sided
printing feature.
Poster
Splits one page of print data into multiple sheets of paper and expands the printed
image to fit the size of each sheet. Used to create large posters, etc.
Booklet Creation
Performs 2-sided printing and page allocation for printing a booklet in the correct page
order. Only available when the machine has the 2-sided printing feature.
Transparency Separators
Automatically inserts a blank sheet of paper as a separator each time a transparency
is printed.
222
Features Overview
Watermarks
Prints fixed text, such as "Confidential", over the print data.
Secure Print
Temporarily stores the print data on the machine, to print it with the print command from
the machine side. This feature allows you to set a password, which is helpful to print
confidential documents.
For information on how to print, refer to "Secure Print" (P.360).
Sample Set
Before printing multiple sets of a document, you can first print one copy for trial, and
then print the rest from the machine side.
For information on how to print, refer to "Sample Print" (P.362).
Delayed Print
Temporarily stores the print data on the machine to print it at specified time.
For information on how to print, refer to "Delayed Print" (P.363).
Print from Mailbox

Temporarily stores the print data in a registered mailbox, to print it with the print
command from the machine side.
Important This feature requires a Simple Scan Kit (optional).
The print result of the Print from Mailbox feature may be inferior to the other print results in
quality.
For information on how to print, refer to "Printing/Deleting Documents in the Mailbox" (P.208).
Temporarily stores the print data on the machine for each Billing ID, and print it when
you need by specifying the print command on the machine. This feature is useful to
reduce the amount of undesired outputs because you can select and print only
necessary documents. In addition, by registering a user ID and password for the
authentication on the machine in advance, no one besides the registered user can print
the documents.
Note
To prohibit users other than you from operating documents, a password should be
registered for the Billing ID on the print driver.
For details on how to setup charge printing, refer to "Charge / Private Print Settings" (P.348). For
information on how to print, refer to "Charge Print" (P.359).
Computer Operations
Charge Print
Private Charge Print

Temporarily stores the print data on the machine for each authentication user ID, and
print it when the user needs by specifying the print command on the machine. Only the
stored documents which belong to the authenticated users are able to be displayed and
printed. Also this feature allows you to reduce the amount of unnecessary outputs,
because you can select and print the ones that you actually need.
For details on how to setup private charge print, refer to "Charge / Private Print Settings" (P.348). For
information on how to print, refer to "Private Charge Print" (P.357).
E-mail Printing
When the E-mail feature is available, allows you to send e-mail with the TIFF, PDF, or
JPEG(JFIF) format documents attachment from a computer to the machine. The
received e-mail is automatically printed from the machine.
For details on how to use this software, refer to "E-mail Printing" (P.229).
Direct Fax
223
You can directly send fax documents created with application software in the same way
that you print. To learn about other direct fax features, click on [Help] and refer to the
drivers online help.
For information about how to send, refer to "Sending Fax" (P.237).
Network Scanner Utility2

Network Scanner Utility 2 allows you to import scan documents stored on the device's
mailbox onto a network computer.
There are two types of Network Scanner Utility2:
z
Network Scan Driver
Note
Mailbox Viewer2
Use the included CD-ROM of the Driver CD Kit to install Network Scanner Utility2.
Network Scan Driver

Computer Operations
Network Scan Driver is software to allow a client-side application to import documents

(scan data) from the machine's mailbox via the network.
For details on how to use this software, refer to "Importing to a TWAIN Compatible Application" (P.231).
Mailbox Viewer2
Mailbox Viewer2 is software to import documents from a machine's mailbox without
using any client-side application.
For details on how to use this software, refer to "Importing Using Mailbox Viewer2" (P.233).
CentreWare Internet Services

CentreWare Internet Services requires a TCP/IP environment, and enables you to view
the status of the machine and its jobs, as well as change settings via a web browser.
You can also import documents saved in a mailbox.
For information on importing documents, refer to "Importing Using CentreWare Internet Services"
(P.235).
See also the Network Administrator Guide for CentreWare Internet Services.
CentreWare Internet Services Screen

The [CentreWare Internet Services] screen consists of four frames (divided windows).
At the top and bottom are frames that occupy the full width of the browser. Between
those are 2 frames on the left and right. The information displayed in each frame
depends on the feature: [Services], [Jobs], [Status], [Properties], [Maintenance], or
[Support].
224
Features Overview
Note
Clicking [Help] in the top frame displays the online help for CentreWare Interest Services.
Top frame
Right frame
Upper left frame
Lower left frame
Top Frame
Displayed at the top of the window. This frame includes the logo, the machine model
name, a link to the online help, and tabs (links) leading to each feature.
For details on each feature provided by CentreWare Internet Services, click [Help] in this frame to see
the help.
Right Frame / Upper Left Frame

Information appearing in the right and upper left frames changes depending on the
feature. Selecting a feature displays its available features and information in these
frames.
Lower Left Frame
Main features of CentreWare Internet Services are listed below.
Tab Name
Status
Main Features
z
Display Device Status

Displays the status of paper trays, output trays, and consumables such
as toner.
Reboots by system administrator.
Jobs
Job List, Job History Report, Deletes Jobs
Print/Scan
Print Command
Prints a specified file stored on your computer.
Scan Command
Creates and edits job templates.
Properties
z
z
z
z
Computer Operations
Displays a link to the Fuji Xerox home page.
Display and configuration of the following properties

Device information, device configuration display such as memory and
print language, counter display, paper tray settings, paper settings,
power saver mode settings, Address Book settings, mailbox edit, Job
Flow edit, PKI (Public Key) Settings, mail notification settings, Auditron
settings, authentication information settings, Remote Authentication
Server / Directory Service Settings, Internet Services settings, proxy
server settings, port activation settings
Port Settings
Protocol Settings
Emulation Settings
Memory Allocation
225
Tab Name
Support
Main Features
z
z
z
z
z
z
Note
Display Support Data

Display Error History
System Administrator Settings
Pool Server Settings
Web Applications
Auditron Log
Some field settings take effect after a reboot (after power-cycling the machine or after
changing a system setting from the control panel).
If a setting is changed by CentreWare Internet Services during operation on the control
panel, the updated information does not appear on the control panel. Power-cycle the
machine in that case.
To change settings managed by a system administrator, the user name and password are
required. The default user name is "11111", and the default password is "x-admin".
Browser
CentreWare Internet Services supports the following browsers:
For Windows OS
z
Microsoft Internet Explorer 6.0 Service Pack 1 or later
Netscape Navigator 7.1 or later
For Mac OS X 10.2
Computer Operations
Microsoft Internet Explorer 5.2 or later
For Mac OS X 10.3.9

z
Safari 1.3 or later
Browser Settings
Before using this service, ensure the following settings on your browser.
The following is the setting procedure for Internet Explorer 6.0 SP1.
Select [Internet Options] from the [Tools] menu.
In the [General] tab, click [Settings] for [Temporary Internet Files].
In the [Settings] dialog box, select [Every visit to the page] or [Every time you start
Internet Explorer] for [Check for newer versions of stored pages:].
Click [OK].
Proxy Server and Port Number

The following describes proxy server settings and a port number required for this
service.
Proxy Server
We recommend that you access this service directly, not through a proxy server.
226
Features Overview
Note
If using a proxy server, specifying the machine's IP address in the browser results in slower
responses, and could prevent some screens from appearing. In this case, it is necessary to
set the machine's IP address on the browser not to go through a proxy server. Refer to your
browser's documentation for the setting instructions.
Port Number
The default port number of this service is "80". The port number can be changed in
[Properties] > [Protocol Settings] > [HTTP]. Usable ports are "1" to "65535".
If you set the port to a number other than 80, you must add ":" and the port number after
the IP address or the Internet address when entering the address into your browser.
For example, if the port number is 8080, the URL is:
http://[the machine's IP address]:8080/
or
http://[the machine's Internet address]:8080/
You can check the port number in [Maintenance] under [Settings List]. For information on [Setting
List], refer to "Settings List - Common Items" (P.381).
Note
If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
Starting CentreWare Internet Services

To use this service, perform the following procedure on your computer.
Start up the computer, and a web browser.
Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
Ask your system administrator for the IP address or Internet address.
When specifying a port number, add ":" and the port number after the Internet address.
If using the authentication feature on the machine, enter a user ID and password into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
password.
If authentication of the system administrator fails, the following message is displayed in the
right frame of web browser.
"Authentication failed"
If the number of times that authentication fails exceeds the set number, the following
message is displayed in the right frame of web browser.
"Switch the machine Off and then On for System Administrator login."
227
Computer Operations
Note
Printing
This section describes print procedures.
The print procedure depends on the application software you use. For details, refer to
the documentation provided with the application.
To learn about print features, click [Help] on the print driver screen to see the print driver's online help.
Computer Operations
228
Select [Print] from the [File] menu on the application.
Confirm [Printer Name] and click [Properties] if necessary.
Set the properties if necessary.
Click [OK].
Click [OK] in the [Print] dialog box.
E-mail Printing
E-mail Printing
You can send e-mail attaching TIFF, PDF, or JPEG documents from a computer to the
machine. Received e-mail is automatically printed. This feature is called "E-mail
Printing".
Setup
To use the E-mail Printing feature, the following setup is necessary. Check with your
system or network administrator whether these settings have been completed.
Network Environment Settings
In order to use E-mail printing, an e-mail account must be registered.
E-mail Environment Settings
Settings for the port activation, machine's e-mail address, TCP/IP environment, e-mail
server, etc.
For information on network settings, refer to the Network Administrator Guide.
Sending E-Mail
The following describes how to send e-mail from the computer to the machine, using
Outlook Express as an example.
Use your e-mail software to create an e-mail body, and then attach a document to the
e-mail if necessary.
Important Only plain text is permitted for the e-mail body. Change the body text format to plain text by
the e-mail software setting.
Attached mail is not printed in the case of forwarded mail format (other E-mail attached).
Note
If the extension of the attached files is other than ".tif", ".tiff", ".pdf", ".jpeg", ".jpg", ".jpe", and
".ifif", the file may not be printed correctly.
Up to 31 documents can be attached.
Enter the machine's e-mail address

as a recipient.
Send the e-mail.

Note
Computer Operations
The printer prints the e-mail body and the attached documents according to the following
settings. The offset output setting is disabled in all cases.
E-mail body:
Default values of the PCL print driver for this machine which is installed on the computer
TIFF or JPEG formatted attached file:
Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Emulation
Settings] of CentreWare Internet Services
229
PDF formatted attached file:

Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set
to [PDF Bridge].
Default values of a logical printer configured by [Logical Printer Number] of [PostScript] in
[Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the
PDF direct print is set to [PS]
Computer Operations
230
Importing Scanned Data

There are four methods for importing documents from a machine's mailbox to your
computer.
Importing to a TWAIN Compatible Application ..................................................................... 231
Importing Using Mailbox Viewer2 .......................................................................................... 233
Importing Using CentreWare Internet Services ....................................................................... 235
Importing with the WebDAV protocol .................................................................................... 236
Each procedure is as follows.
Importing to a TWAIN Compatible Application

The following describes how to import documents from a machine's mailbox to
application software.
Network Scan Driver is used to import stored documents.
Network Scan Driver is software to allow a client-side application to import documents
(scan data) from the machine's mailbox via the network.
For instructions on installing Network Scan Driver, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
online help.
Launch application software to which documents are imported.
Note
For information on supported applications, refer to the "Readme" contained in the CD-ROM
of the Driver CD Kit.
From the [File] menu, select the command for selecting the scanner (source).
Select [FX Network Scan], and

click [Select].
From the [File] menu, select the

command for importing the image
from the scanner.
From the displayed list, click the

scanner name of the machine, and
click [Select Scanner].
Note
Computer Operations
Important The application must support TWAIN. TWAIN is a standard for scanners and other input
devices.
If no items are shown in the

list, click [Refresh]. The
application searches for
scanners.
To display the scanner
names, use the dialog box
which can be displayed by clicking [Options]. For information on how to change the
displayed scanner names, refer to "Changing display of scanner names" (P.232).
Only scanners on the network are automatically listed. To view scanners on other networks,
click [Options] to change the settings, and change IP Address and the scanner names. For
information on changing settings, refer to "Changing Network Scan Driver Settings" (P.232).
231
In the [Mailbox No.] field, enter the

mailbox number (001 - 200) that
contains the document to be
imported. In the [Password] field,
enter a password (up to 20 digits).
Note
When you check the [Save

Password] check box, you can skip steps 5 to 7 the next time you select the same mailbox.
Clicking [Change Scanner] returns to step 5, where you can reselect a scanner.
Click [Open Mailbox].
Select a document to import from

the list, and click [Import].
Note
You can select one or more

documents.
[Import], [Update], and
[Delete] are available from the
menu that appears when you
right-click on the list.
When the import starts, a dialog

box shown right appears and scan
data is forwarded from the mailbox
to the client.
Computer Operations
After the forwarding, the data is

loaded onto the application
software and is deleted from the
mailbox.
Note
[] is attached to a document
that are scanned in pages and
whose forwarding operation
has not been completed.
For most applications except DocuWorks, Network Scan Driver expands the compressed
data and transfers the data to the applications in BMP format. For Docuworks, on the other
hand, Network Scan Driver transfers the data without data expansion processing. For this
reason, it does not take much time for data transfer.
The machine can be set not to delete the document from the mailbox after forwarding
operation. For details on how to set this, refer to "Delete Document After Retrieval" (P.329).
Changing Network Scan Driver Settings

To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
online help.
Changing display of scanner names
232
You can change the display of

scanner names listed.
To change the display of scanner
names, click [Change Display] in the
scanner selection dialog box.
To display scanners on other
subnetworks, register them in
[Scanner Registration].
Import Method for Scanned

Documents
You can change the display and the
import settings for documents
scanned from a mailbox.
To change the import method, click
[Settings] in the document select
dialog box, and configure the
settings in the dialog box that
appears.
Importing Using Mailbox Viewer2
Mailbox Viewer2 is software to import documents from a machine's mailbox without

using any client-side application.
For instructions on installing Mailbox Viewer2, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
To learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.
Click [Start] and select [Programs] > [FujiXerox] > [Network Scanner Utility2] >
[Mailbox Viewer2].
Note
If you used another directory for installation, specify the directory instead of above.
From the displayed list, click the scanner

name of the machine, and click [Select
Scanner].
Note
Computer Operations
The following describes how to use Mailbox Viewer2 to import a document from a
machine's mailbox.
If no items are shown in the list, click

[Refresh]. The application searches for
scanners.
To display the scanner names, use the
dialog box which can be displayed by
clicking [Options]. For information on
how to change the displayed scanner
names, refer to "Changing display of
scanner names" (P.232).
Only when the machine is connected to
the network, the scanner name is
automatically shown in the list. To view the machine connected to other networks, click on
[Change View] and register an IP address and scanner name. For in formation on how to
change the settings, refer to "Changing display of scanner names" (P.232).
233
In the [Mailbox No.] field, enter the

mailbox number (001 - 200) that
Note
When you check the [Save

Password] check box, you can skip steps 2 to 4 the next time you select the same mailbox.
Clicking [Change Scanner] returns to step 2, where you can reselect a scanner.
Click [Open Mailbox].
Select a document from the list, and

click [Import].
Note
One or more documents can

be selected.
For information on Mailbox Viewer2

settings, refer to "Import settings for
scanned documents" (P.234).
Clicking on the [Import] button

removes stored documents from the mailbox, and saves them in the specified
directory.
Changing Mailbox Viewer2 Settings

Computer Operations
To learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.
Changing display of scanner names

You can change the display of
scanner names listed.
To change the display of scanner
names, click [Change Display] in the
scanner selection dialog box.
To display scanners on other

subnetworks, register them in
[Scanner Registration].
Import settings for scanned documents

You can change the display and
the import settings for documents
scanned from a mailbox.
To change the import method,
click [Settings] in the document
select dialog box, and configure
the settings in the dialog box that
appears.
Import Settings
234
Set import method for scanned

documents.
Importing Using CentreWare Internet Services

Describes methods for importing documents stored on the machine's mailbox using
CentreWare Internet Services.
CentreWare Internet Services allows you to import documents from a machine's
mailbox to a computer through no application software.
For overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.224).
Note

When specifying a port number, add ":" and the port number after the Internet address.
If using the authentication feature on the machine, enter a user ID and password into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
password.
Select [Mailbox] from the

[Properties] tab.
In the [Mailbox Number] field, enter

the mailbox number (1 - 200) that
Click [Document List].
Computer Operations
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
235
Place a check next to each

document to be imported, and click
[Retrieve].
Note
To retrieve a color document

as a JPEG, place a check
next to [Retrieve Page], and
specify the page number.
Click [Save this link].

For details on this operation, click [Help]
in the bottom frame to see the online help.
Computer Operations
Importing with the WebDAV protocol

To import documents from a machine's mailbox without using Network Scan Driver,
use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator.
The documents in a mailbox can be listed/displayed with thumbnails.
The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted,
WebDAV communication for importing scanned documents is also encrypted.
To use the WebDAV protocol, a WebDAV port must be activated on the machine beforehand. For
information on network settings, refer to the Network Administrator Guide. For information on the
operations on the application, refer to the documentation provided with the application.
236
Sending Fax
Sending Fax
This section describes how to use the Direct Fax feature.
The Direct Fax procedure depends on the application you use. For details, refer to the
documentation provided with the application.
For details on the Direct Fax feature, click [Help] on the fax driver screen to see the fax driver's online
help.
Select [Print] from the [File] menu on the application.
Select a fax printer from [Printer Name].
Click [Properties], and select [Fax]

for [Job Type].
Click [OK].
Click [OK] in the [Print] dialog box.
Specify a destination in the [Fax

Recipient] dialog box.
Click [OK].
The [Fax Job Confirmation] dialog
box appears after you have sent a
fax job. A list of recipients to whom
the fax job is being sent will be
displayed.
The following describes how to register fax destinations from the machine to another
machine (ApeosPort-II C4300/C3300/C2200, DocuCentre-II C4300/C3300/C2200) in
one operation through a computer.
You can use the same procedure to register fax destinations from another machine
(ApeosPort-II C4300/C3300/C2200, DocuCentre-II C4300/C3300/C2200) to this
machine.
The registration requires CentreWare Internet Services.
For information on CentreWare Internet Services, refer to "CentreWare Internet Services" (P.224).
The control panel allows you to register destinations separately. For details, refer to "Address Book
Important Because CentreWare Internet Services is accessible by multiple users simultaneously, the
registered data will have a risk to be overwritten if no system administrator and password
are set. We recommend that data edit is permitted only by a system administrator with a
password.
Be sure not to perform this operation simultaneously with the address number registration
from the control panel.
If a number is duplicated, the existing number will be overwritten by the new one.
A file in CSV format exported by CentreWare Internet Services (address book data) is not
designed to be edited or changed by editing software. The data may be damaged when it is
edited or changed. Due to the altered data, fax may be sent to undesired recipients.
Therefore, do not edit or change the file in CSV format (address book data) with software
such as Microsoft Excel.
237
Computer Operations
Registering Destinations
Note
registered in the domain name server, you can access the machine using the URL with the
combination of the host name and the domain name. For example, if the host name is
"myhost", and the domain name is "example.com", then the URL is "myhost.example.com".
When specifying a port number, add ":" and the port number after the address. The default
port number is "80".
When using the Authentication feature on the machine, enter a user ID and password into
the [User Name] and [Password] fields respectively. Ask your system administrator for the
user ID and password.
Computer Operations
Click the [Properties] tab, and

select [Address Book] in the left
frame on the screen.
Click [Map Existing Address

Book] for [Export].
Specify the destination to save

the file in.
Enter the IP address or Internet address of the machine (ApeosPort-II C4300/C3300/

C2200, DocuCentre-II C4300/C3300/C2200) into the browser address field, and press
the <Enter> key.
Click the [Properties] tab, and select [Address Book] in the left frame on the screen.
Click [Browse] in [Import] to specify the file saved in Step 5.
Click [Import Now].

Important Only fax destinations can be registered. Any addresses of iFax and E-mail, or destination
servers for Scan to PC cannot be registered.
238

This chapter describes the types of paper that can be used on the machine,
precautions when handling paper, and how to load paper in trays.
z
Paper Types .............................................................................................240
Loading Paper ..........................................................................................249
Changing the Paper Size for the Trays.....................................................253
Changing the Paper Settings....................................................................255
Paper Types
This section describes the kinds of paper available for this device.
Use of inappropriate paper may result in paper jams, cause reduced print quality,
malfunctions and other trouble. To make full and effect use of the machine's
performance, we recommend using only paper recommended by Fuji Xerox.
If you want to use paper not recommended by Fuji Xerox, contact our Customer
Support Center.
Important The printed image may fade due to moisture such as water, rain or vapor. For more
When copying or printing on heavyweight paper or outputting to the side tray, paper
sometimes is curled.
Paper Type
Plain Paper (Printable Paper)
When using commonly used paper (known as printable paper) for copying or printing,
make sure that it complies with the following specifications. We recommend using the
following standard size paper to achieve the optimal copy and print results.
Paper Tray
Weight
Loadable Quantity
Paper and Other Media
Paper tray 1 to 4
64 - 169 g/m2 Ream Weight:

55 - 84 kgs
560 sheets (Xerox P paper)
Tray 3 (high capacity)

55 - 84 kgs
980 sheets (Xerox P paper)
Tray 4 (high capacity)

55 - 84 kgs
1,280 sheets (Xerox P paper)
Tray 5 (bypass)

47 - 189 kgs
Up to 10 mm, 100 sheets

(Xerox P paper)
Important Printing with paper whose type or size differs from the paper specified by the print driver, or
printing from a tray not supporting the loaded paper can result in paper jams. To ensure
correct printing, select the correct paper size, paper type, and paper tray.
Note
Basic weight means a weight of 1 m2 of a paper sheet.

Ream weight means weight of 1,000 sheets of paper in duodecimo size (788 x 1,091 mm).
When copying with a non-standard size paper from the Tray 5 (bypass), you must manually
enter the paper size. In addition, if you use a non-standard size paper often, you can preset
the size in the device. Then the preset size appears under [Standard Sizes] in the [Tray 5
(Bypass)] screen. For more information, refer to "Tray 5 (Bypass) - Paper Size Defaults"
(P.278).
When sheets such as postcards, which are B5 in size or narrower are printed continuously,
the non-paper passage side on the fuser unit heats up. For this reason, the message
Please wait is sometimes displayed and output is discontinued. Printing resumes after one
to two minutes. The message Please wait is also sometimes displayed and printing is
discontinued for 30 seconds or more when one sheet of paper A5 in size or smaller has
been printed.
ApeosPort-II C3300/C2200, DocuCentre-II C3300/C2200 does not support High Capacity
Paper Tray.
Depending on the type of the heavyweight paper, paper loaded as
machine. If it happens, load the paper as .
may not be fed to the
Depending on the type of the paper, paper may not be fed to the machine or image quality
may deteriorate. In such cases, select [Heavyweight 1] or [Heavyweight 2].
240
Paper Types
If [Lightweight] is selected as the paper type, the temperature of the fuser unit automatically
decreases. When the paper is curled or problems occur due to the high temperature of the
fuser unit, select [Lightweight].
Standard Paper
The following is a list of paper recommended by Fuji Xerox.
Paper weight
Paper type Image quality
(g/m2)
Notes / countermeasure
Paper name
Size
Planet+
A3
80
Plain
Plain paper D
Colotech Plus
A3
90
Bond
Plain paper A
Colotech Plus
A4
90
Bond
Plain paper A
3R96002
A4
Unknown
OHP
OHP
3R96000
A4
Unknown
OHP
OHP
Blue Wrap
A4
80
Plain
Plain paper D
Blue Wrap
A3
80
Plain
Plain paper D
Pro-Explore
A4
80
Plain
Plain paper D
KX-H H804
A4
80
Plain
Plain paper D
KX-H H803
A3
80
Plain
Plain paper D
Business
(3R91820)
A4
80
Plain
Plain paper D
Business
(3R91821)
A3
80
Plain
Plain paper D
Xerox Blue
A4
80
Plain
Plain paper D
Diplomat
A4
80
Plain
Plain paper D
Diplomat
A3
80
Plain
Plain paper D
Business
A4
75
Plain
Plain paper D
Xtra
A4
80
Plain
Plain paper D
Xtra
A4
75
Plain
Plain paper D
Small dots appear when used

in A-zone.
GA37 No.ZA
A3
Unknown
Plain
Plain paper D
Small dots or white spots may

appear.
GA47 No.ZA
A4
Unknown
Plain
Plain paper D
XEROX One
A4
Unknown
Plain
Plain paper D
L000
A4
80
Plain
Plain paper D
L742
A3
80
Plain
Plain paper D
Q000
A4
80
Plain
Plain paper D
Premium
A4
80
Plain
Plain paper D
DocuPaper
A4
70
Plain
Plain paper D
DocuPaper
A4
80
Plain
Plain paper D
Flag ship
A3
70
Plain
Plain paper D
Use in B-zone.
Solid black area may come out
light.
Small dots may appear on solid

area when used in C-zone.
Small dots may appear.
Solid area appears slightly

fuzzy.
241
Slight white spots may appear

in C-zone.
Paper name
Size
Business(Blue)
A3
Note
Paper weight
(g/m2)
80
Plain
Plain paper D
The above limits describe the results of measurements made in the following environment, and guarantees
cannot be made for other environments.
A-zone (high temperature and humidity) 28C, 85%
B-zone (normal office) 22C, 55%
C-zone (low temperature and humidity) 10C, 15%
Semi Standard Paper

Paper weight
(g/m2)
Paper name
Size
Performer
A4
80
Plain
Plain paper D

area. To prevent this, switch to
Blue Wrap paper.
Performa white
A3
80
Plain
Plain paper D
Small dots may appear. To

prevent this, switch to Blue
Wrap paper.
Pro-Explore
A4
90
Plain
Plain paper A
KX New X X704
A4
75
Plain
Plain paper D
Small dots appear on solid

area when used in C-zone. To
prevent this, switch to KX-H.
KX New X X703
A3
75
Plain
Plain paper D

KX-H.
Excel
A4
80
Plain
Plain paper D

Diplomat paper.
Excel
A3
80
Plain
Plain paper D

Diplomat paper.
VSG 60L99405
A4
80
Plain
Plain paper D
White spots may appear when

used in C-zone. To prevent
this, use Diplomat paper.
Planet
A3
70
Plain
Plain paper D

in A- or C-zone.
Astro Extra
A4
Unknown
Plain
Plain paper D
Planet A4
A4
80
Plain
Plain paper D
V705
Letter
70
Plain
Plain paper D

area on side 1. To prevent this,
switch the paper to Premium.
Green Label
A4
70
Plain
Plain paper D

area when used in A-zone.
Topgun
A3
70
Plain
Plain paper D
Topgun
A3
80
Plain
Plain paper D
Premier(Black)
A3
80
Plain
Plain paper D
Small dots appear on area in

process black.
242
Paper Types
Paper weight
(g/m2)
Paper name
Size
Xplore(RED)
A3
70
Plain
Plain paper D

Gold Flag ship
A3
80
Plain
Plain paper D

area when used in A- or Czone.
Gold Flag ship
A3
70
Plain
Plain paper D

Flag ship
A3
80
Plain
Plain paper D

Note
Usable Paper
The following paper is also available as well as the recommended paper.
Paper weight
(g/m2)
Paper name
Size
Colotech Plus
A3
100
Heavyweight 1
Heavyweight 1
Colotech Gloss
A3
170
Heavyweight 2
Coat 1
Use one-sheet feed mode

when using in A-zone. Small
dots may appear on black
(single-color) area.
Roll mark may appear.
Colotech Plus
Silk
SRA3
170
Heavyweight 2
Coat 1
Green Wrap
A4
80
Plain
Plain paper D
Pro-Explore
A4
100
Heavyweight 1
Heavyweight 1
Colotech Super
Gloss
SRA3
160
Heavyweight 2
Heavyweight 2
Colotech Super
Gloss
A4
210
Heavyweight 2
Heavyweight 2
Roll mark may appear slightly.
Colotech Super
Gloss
A3
210
Heavyweight 2
Heavyweight 2
Colotech Super
Gloss 3R95458
SRA3
210
Heavyweight 2
Heavyweight 2
KX A4 Paper
A4
75
Plain
Plain paper D
White spots may appear. To

prevent this, use ColotechPlus
90 g/m2.
To prevent small dots or white

spots, contact our Customer
Support Center for adjustment.

243
Paper weight
(g/m2)
Paper name
Size
XEROX ONE
A4
80
Plain
Plain paper D

Diplomat paper.
XEROX ONE
A3
80
Plain
Plain paper D
Image wrinkle may occur

occasionally. To prevent this,
switch to Diplomat paper.
Warrior
A3
80
Plain
Plain paper D

area.
Colotech Plus
3R94651
A4
120
Heavyweight 1
Heavyweight 1
Colotech Plus
3R94652
A3
120
Heavyweight 1
Heavyweight 1
Colotech Plus
A3
120
Heavyweight 1
Heavyweight 1
Colotech Plus
SRA3
120
Heavyweight 1
Heavyweight 1
Colotech Plus
60L94657
A3
160
Heavyweight 1
Heavyweight 1
Roll mark that is made during

paper transport may remain.
Colotech Plus
060L94662
A3
190
Heavyweight 2
Heavyweight
2A
Slight nonuniformity on solid

black area may appear.
Colotech Plus
305
457
200
Heavyweight 2
Heavyweight 2
Solution
A3
75
Plain
Plain paper D
Solution
A4
80
Plain
Plain paper D
Thai Roxy Q742
A3
80
Plain
Plain paper D
P70 V703
A3
70
Plain
Plain paper D

prevent this, switch the paper
to Premium.
Transmate
A3
70
Plain
Plain paper D
Small dots appear on solid blue

prevent this, use Flag Ship
paper.
Jet Set
A3
80
Plain
Plain paper D
Jet Set
A3
70
Plain
Plain paper D
Globague
A3
70
Plain
Plain paper D

in B-zone. To prevent this, use
Flag Ship paper.
Xcite(Red)
A3
80
Plain
Plain paper D

244
Small spots may appear on

black halftone area.
When many white spots

appear on side 2 when used in
C-zone, set image quality to
Heavyweight 2S for color and
Heavyweight A for B/W.
in B-zone. To prevent this, use
Flag Ship paper.
Paper Types
Paper weight
(g/m2)
Paper name
Size
Transmate
A3
80
Plain
Plain paper D

60L03974
Recycled
A4
Unknown
Plain
Plain paper D

blue area.
Note
Special Media
Copy or print can be made on the following paper by using the Tray 5 (bypass). These
types of paper are called special media. The types of the special media that can be
used are as follows.
Paper weight
(g/m2)
Paper name
Size
3R96019
A4
Unknown
Heavyweight 1
Heavyweight
1C
3M PP2900
A4
Unknown
OHP
OHP
Blue Wrap
(4-hole Punch)
A4
80
Plain
Plain paper D
Laser card
040P00142
A4
100
Label
Label
Label 3R97400
A4
Unknown
Label
Label
Label 3R97404
A4
Unknown
Label
Label
Labels 3R97408
A4
Unknown
Label
Label
L515
A4
Unknown
OHP
OHP
Small dots may appear on

halftone area.
P801
A4
Unknown
OHP
OHP
The paper is charged with

static electricity after finishing a
print job or copy job.
Solid area may come out light.

Black area becomes slightly
blue.
Limited Paper
Paper name
Size
Colotech+Silk
A3
Paper weight
(g/m2)
120
Heavyweight 1
Coat 1
when using in A-zone.
245
Note
Size
Colotech Gloss
A4
170
Heavyweight 2
Coat 1

Colotech Plus
Silk 3R97599
A3
170
Heavyweight 2
Coat 1
Slight Exit Roll mark can be

seen. Use one-sheet feed
mode when using in A-zone.
Colotech Plus
3R94661
A4
200
Heavyweight 2
FC: Heavyweight 2S, BW:

Heavyweight A

Colotech
3R94668
A4
220
Heavyweight 2

Heavyweight A
Small dots appear on black

(single-color) halftone area.
Colotech Plus
A3
220
Heavyweight 2

Heavyweight A

Colotech Plus
SRA3
220
Heavyweight 2

Heavyweight A
Paper weight
(g/m2)
Paper name

Green Wrap
A3
80
Plain
Plain paper D
To prevent small dots or white

spots, contact our Customer
Support Center for adjustment.
Pro-Explore
A4
120
Heavyweight 1
Heavyweight 1
Fan the sheets well before

using. To prevent multi-feed,
use one-sheet feed mode.
Colotech Plus
Gloss
A4
140
Heavyweight 1
Coat 1

Colotech Plus
Gloss
A3
SRA3
140
Heavyweight 1
Coat 1

Exit Roll mark may appear
slightly.
Colotech Super
Gloss 3R95455
A3
160
Heavyweight 1
Coat 1

when using in A-zone. Roll
mark made during paper
transport may remain.
3R95809
A4
Unknown
OHP
OHP
Solid area may come out light.

To prevent multi-feed, use onesheet feed mode.
Multi Purpose
A4
75
Plain
Plain paper D

prevent this, switch the paper
to KX-H.
246
Paper Types
Paper weight
(g/m2)
Paper name
Size
Multi Purpose
A3
75
Plain
Plain paper D

Black wrapped
A4
80
Recycled
Plain paper D

black area. To prevent this,
switch to Diplomat paper.
Colotech Plus
3R94662
A3
200
Heavyweight 2

Heavyweight A

Colotech Plus
SRA3
200
Heavyweight 2

Heavyweight A

Label 3R97407
A4
Unknown
Label
Label
Do not use in A-zone.
V510
A4
Unknown
OHP
OHP
Do not use in A-zone.
N000
A4
80
Plain
Plain paper D
To prevent small dots, contact

our Customer Support Center
for adjustment. Switch the
paper to L000.
Multi purpose
A4
75
Plain
Plain paper D

area. To prevent this, switch
the paper to Premium.
Note

247
Storing and Handling Paper

Please keep the following points in mind when storing paper
z
Store paper inside a cabinet or other dry place. Paper that has absorbed moisture
can cause paper jams and image quality defects.
After opening a package of paper, wrap up the remaining paper to store it. It is
recommended that you include moisture prevention packets.
Paper should be stored flat to prevent bends or warping.
Please adhere to the following when setting paper into the tray
248
Align the stack of paper neatly before setting it in the tray.
Do not use paper that is folded, creased, or heavily warped.
Do not use waved or curled paper.
Do not load paper of mixed size together into the tray.
Transparency paper and label paper can cause paper jams, and multiple sheets can
be fed to the printer at once. Be sure to carefully fan these types of paper.
When continuously outputting onto transparencies, transparency sheets may

sometimes stick to each other. Remove transparencies from the output tray every 20
or so sheets, and fan them to cool them down.
Loading Paper
Loading Paper
This section describes how to load paper.
Types of paper loaded in trays
The machine automatically detects the size and orientation of loaded paper in trays.
You need to set a paper type, however. Normally, each of the trays is set to plain paper.
When loading paper other than plain paper in trays, change the paper type settings.
Paper can also be named and set as user-defined paper. Up to five paper types can be
set as user-defined paper.
For information on changing the paper type in trays, refer to "Paper Size/Type" (P.277).
Automatic Tray Selection

If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print
driver's properties screen when making prints, the machine automatically selects the
corresponding paper tray according to the size and orientation of the document to print.
This is called [Automatic Tray Selection].
When making copies, automatic tray selection is active if [Auto Paper] is selected for
[Paper Supply]. If the machine detects two or more corresponding trays in the
automatic tray selection, the machine gives higher priority to the tray having the highest
[Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays
whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the
automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same,
the tray priority is determined by [Paper Tray Priority].
Note
The Tray 5 (bypass) cannot be selected in the automatic tray selection.
For information about setting [Paper Type], [Paper Type Priority], [Paper Tray Priority], and setting the
paper substitute feature, refer to "Paper Tray Settings" (P.277). The same settings can also be made from
Loading Paper in the Trays 1 to 4

The following describes the procedure for loading paper in the Trays 1 to 4.
When the machine runs out of paper during copying or printing, a message is displayed
on the touch screen. Add paper according to the displayed instructions. Copying or
printing is automatically resumed when paper is supplied.
Note
Before loading paper in a tray, fan the paper well. It prevents paper from adhering to each
other and reduces paper jams.
For information on changing the paper size and orientation, refer to "Changing the Paper Size for the
Trays" (P.253).
249
When the machine runs out of paper during copying or printing, select the tray containing the
paper of the same size and orientation that was being used for copying or printing, and
continue copying or printing (Auto Tray Switch feature). During this operation, a tray
containing paper of type whose [Paper Type Priority] setting is set to [Auto Paper Off] cannot
be switched to.
Pull out the tray towards you until it

stops.
Important While the machine processes
a job, do not pull the tray out
that the job uses.
Do not add new paper to the
paper on the tray in order to
prevent paper jams or making
mistakes of paper loading.
Remove any paper remaining
in the tray and then load the paper on newly loaded paper.
Load and align the edge of the

paper against the left edge of the
tray with the side to be copied or
printed on face up.
Important Do not load paper exceeding
the maximum fill line. It may
cause paper jams or machine
malfunctions.
Push the tray in gently until it comes to a stop.
Loading Paper in the Tray 5 (Bypass)

When printing or copying with paper sizes or types that cannot be set in the Trays 1 to
4, use the Tray 5 (bypass). The following describes how to load paper into Tray 5
(bypass).
To make detailed instructions during printings, specify the instructions using the
[Tray/Output] tab in the print driver. Also specify the type of paper to load here.
Important Do not supply new paper until the loaded paper runs out in order to prevent paper jams or
making mistakes of paper loading.
Note
Open the Tray 5 (bypass).

Note
250
Be sure to fan the paper well. Otherwise, paper may cause paper jams, and multiple sheets
may be fed to the printer at once.
If necessary, extend the

extension flap. The extension
flap can be extended in two
stages. When pulling out the
extension flap, do it gently.
Loading Paper
Check the positions of the paper

guides of the Tray 5 (bypass).
Note
Normally adjust the paper

guides to [Standard].
When paper guides are set to
[12" (305 mm)] or [12.6" (320
mm)], set them back to
[Standard] position. When
printing or copying with paper
sizes that exceeds A3 (297
mm) such as 12 x 18 inches or
12.6 x 17.7 (SRA3) inches,
move the paper guides. For
information on how to move
paper guides, refer to "Moving
the Position of the Paper Guides" (P.252).
Load paper with the side to be

copied or printed on face down, and
insert the paper lightly along the
paper guides until it comes to a
stop.
Important Do not load mixed paper types
into the tray.
Do not load paper exceeding
malfunctions.
When making copies or

printing on thick-stock paper
such as postcards, and the
paper is not fed into the
machine, apply a curl to the
leading edge of the paper as
shown in the figure on the
right. Note, however, that
excessively bending or folder
the paper might cause paper
jams.
Depending on the type of the
paper, paper may not be fed to the machine or image quality may deteriorate.
Adjust the paper guides to just

touch the edges of the paper
loaded.
Select a copy or print job.
251
Moving the Position of the Paper Guides

When printing or copying with paper sizes that exceeds A3 (297 mm), move the paper
guides.
Important Be sure to return the paper guides to [Standard] position after copying or printing is
completed.
252
Slide the paper guides of the Tray 5

(bypass) to [12" (305 mm)] or [12.6"
(320 mm)].
Changing the Paper Size for the Trays
Changing the Paper Size for the Trays

The following describes how to change the paper size for the Trays 1 to 4.
Note
The paper types for the Trays 1 to 4 are preset. Normally, plain paper is set. When changing
the setting to a different paper type, change the paper quality settings to match the type of
paper to be loaded to maintain high print quality.
For more information on paper type, refer to "Paper Size/Type" (P.277).
When setting a non-standard size paper, you must register the paper size in advance. For
information on registering the paper size, refer to "Paper Size / Auto Paper Select" (P.277).
For information on how to make copies on non-standard size paper, refer to "Paper Supply (Selecting
the Paper for Copying)" (P.58). For information on how to print on non-standard size paper, refer to the
print driver's online help.
Pull out the tray towards you until it

stops.
Note
While the machine processes

a job, do not pull the tray out
that the job uses.
Do not add new paper to the
paper on the tray in order to
prevent paper jams or making
mistakes of paper loading.
Remove any paper remaining
in the tray and then load the paper on newly loaded paper.
Remove any paper loaded on the

tray.
Move the paper guide while holding

the grips in the tray at the back until
it comes to a stop.
9
4
Move the paper guide while holding

the grips in the tray on the right to
the right direction.
253
Load and align the edge of the

paper to the left front of the tray with
the side to be copied or printed on
facing up.
Important Do not load mixed paper types
into the tray. It may cause
paper jam.
Do not load paper exceeding

malfunctions.
Move the two paper guides with

holding each so that they lightly
contact the edges of the paper.
Important When applying paper guides
hardly, it may cause paper
jams.
Check that the paper guides fit
the paper size. If the paper
guides do not fit the paper size,
it may not detect paper size
automatically or it may cause
paper jams or errors. In this
case slide the paper guides
once and adjust again.
Note

Note
When loading standard size

paper in the Tray, move the
paper guides to the marks
corresponding to the paper size.
Affix the paper size label to the front of the paper tray.
When changing paper type, set it to trays.

For information on setting paper type, refer to "Changing the Paper Settings" (P.255).
254
Changing the Paper Settings
Changing the Paper Settings

The following describes how to change the paper type on Trays 1 to 4 and how to set
image quality processing by individual paper type.
Image quality best suited to the paper type can be obtained by setting the desired
image processing to particular paper types.
Note
Users can name User1 to User5 displayed in the paper type.
For information on how to set names to custom paper 1 to 5, refer to "Custom Paper Name" (P.277).
For information on image quality processing for different paper types, refer to "Image Quality" (P.278).

1
<Log In/Out>
button

keypad or a keyboard displayed by
pressing [Keyboard], and select
[Confirm].
Note
The default user ID is "11111".

When using the
9
5
Select [Paper Tray Settings].
255
Select [Paper Size/Type].
Select the paper tray whose paper

type setting is to be changed at
[Items], and select [Change
Settings].
Select [Paper Type].
10
Select paper type to be set and

click [Save] until [Paper Tray
Settings] screen appears.
11
Select [Image Quality].
12
Select the paper type whose image

processing is to be changed at
[Items], and select [Change
Settings].
13
Select the image processing value

to change, and select [Save].
14
Make sure that the [Current Settings] at the [Items] you changed is the newly entered
value, and select [Close].
15
16
256
10 System Settings
Each feature of the machine is set to the factory default (initial) settings, but you
can customize these settings. To change the settings, enter the System
Administration mode, and use the [System Settings] screen.
This chapter is intended for system administrators, and explains the features
whose set values can be changed and their setting procedures.
z
System Settings Procedure ......................................................................258
System Settings Menu List .......................................................................261
Entering Text ............................................................................................271
Common Settings .....................................................................................272
Copy Mode Settings .................................................................................292
Network Settings.......................................................................................300
Print Mode Settings ..................................................................................303
Scan Mode Settings..................................................................................308
Fax Mode Settings....................................................................................313
E-mail/Internet Fax Settings .....................................................................323
Mailbox/Stored Document Settings ..........................................................326
Setup Menu ..............................................................................................328
System Administrator Settings..................................................................342
Login Setup/Auditron Administration ........................................................344
10 System Settings
System Settings Procedure

To make or change the system settings, it is necessary to enter the System
Administration mode.
This section describes the basic procedures for system settings. The following shows
the reference section for each procedure.
Step 1 Entering System Administration Mode .........................................................................258
Step 2 Entering the System Administrator User ID and Password...........................................258
Step 3 Selecting the Operation Mode from the System Administrator Menu ..........................259
Step 4 Selecting an Item on the [System Settings] Screen .......................................................259
Step 5 Setting a Feature ............................................................................................................260
Step 6 Exiting the System Administration Mode......................................................................260
Step 1 Entering System Administration Mode

1

1
<Log In/Out>
button
Step 2 Entering the System Administrator User ID and Password

To enter System Administration mode, enter the system administrator User ID. If
[Passcode Entry from Control Panel] in [Login Setup / Auditron Administration] is
activated, the password needs to be entered.
It is recommended to change the system administrator user ID and password immediately after installing
the machine. For more information, refer to System Administrator Settings (P.342).
System Settings

keypad or a keyboard displayed by
pressing [Keyboard], and select
[Confirm].
Note
10

When using the
The machine displays the following message if the system administration login failed:
"Login failed. Re-enter User Details and select Confirm."
The machine displays the following message if the authentication failed more than the
specified number of times:
"You have made the maximum number of attempts to access the system. Access denied."
258
System Settings Procedure
Step 3 Selecting the Operation Mode from the System Administrator

Menu
1
User Mode
While still in the System Administration mode, you can carry out normal operations
such as copying and scanning.
Note
To exit a mode entered from [User Mode], use the following procedure.
(1) Press the <Log In/Out> button.
(2) In the [Login] screen, select [Cancel].
System Settings
You can set or register the system settings.
Step 4 Selecting an Item on the [System Settings] Screen

In the [System Settings] screen, select an item to be set.
For the items that can be selected in the system settings, refer to System Settings Menu List (P.261).
System Settings
You can set or change the default values.
Common Settings
System Settings
Set the settings relating to the machine itself.

For more information, refer to Common Settings (P.272).
Copy Mode Settings

Set the copy feature defaults, copy operation control, button indications, and so on.
For more information, refer to Copy Mode Settings (P.292).
10
Network Settings
Set the ports, protocols, and so on.
For the items in the Print Settings, refer to Network Settings (P.300).
Print Mode Settings

Set the memory settings, print operation control, and so on.
For more information, refer to Print Mode Settings (P.303).
Scan Mode Settings

Set the scanner feature defaults, button indications, and so on.
For more information, refer to Scan Mode Settings (P.308).
259
10 System Settings
Fax Mode Settings

Set the fax feature defaults, fax operation control, button indications, and so on.
For more information, refer to Fax Mode Settings (P.313).
E-mail/Internet Fax Settings

Set the e-mail and iFax feature defaults, address search, and so on.
For more information, refer to E-mail/Internet Fax Settings (P.323).
Mailbox/Stored Document Settings

Set the settings relating to mailboxes.
For more information, refer to Mailbox/Stored Document Settings (P.326).
Setup Menu
You can create mailboxes, and create and change an address book (address
numbers).
For more information, refer to Setup Menu (P.328).

You can set the system administrator ID and system administrator password for
entering System Administration mode.
For more information, refer to System Administrator Settings (P.342).
Login Setup/Auditron Administration

You can set restrictions on users using features of the machine, or administer jobs by
user.
For more information, refer to Login Setup/Auditron Administration (P.344).
Step 5 Setting a Feature

1
Set any feature.
After setting the feature, select [Save].
System Settings
Step 6 Exiting the System Administration Mode
10
260
When the settings are completed,

select [Close] until the [System
Settings] screen appears.
Select [Exit].
System Settings Menu List

The following table shows a list of the items that can be set. Note that the items
appearing depend on the configuration of the machine.
System Settings
Common Settings
Machine Clock/Timers (P.272)
z
z
z
z
z
z
z
z
z
z
Audio Tones (P.274)
z
z
z
z
z
z
z
z
z
z
z
z
z
z
Screen/Button Settings (P.276)
z
z
z
z
z
Paper Tray Settings (P.277)
z
z
z
z
z
z
z
z
z
Control Panel Select Tone (P.274)

Control Panel Alert Tone (P.274)
Machine Ready Tone (P.274)
Copy Job Complete Tone (P.274)
Non-Copy Job Complete Tone (P.275)
Fault Tone (P.275)
Alert Tone (P.275)
Out of Paper Warning Tone (P.275)
Low Toner Alert Tone (P.275)
Line Monitor Volume (P.275)
Ringing Volume (P.275)
Stored Programming Tone (P.275)
Auto Clear Alert Tone (P.275)
Base Tone (P.275)
Screen Default (P.276)
Screen After Auto Clear (P.276)
Auto Display of Login Screen (P.276)
All Services (P.276)
Custom Buttons 1 to 3 (P.276)
Job Type on Job Status Screen (P.276)
Default Language (P.277)
System Settings
Date (P.272)
Time (P.272)
Time Zone (P.272)
Daylight Savings (P.273)
NTP Time Synchronization (P.273)
- Connection to Time Server (P.273)
- Connection Interval (P.273)
- Time Server IP Address (P.273)
Auto Clear (P.273)
Auto Job Release (P.273)
Auto Print (P.273)
Printer Lockout Duration (P.274)
Auto Power Saver (P.274)
Custom Paper Name (P.277)

Paper Size/Type (P.277)
- Paper Size / Auto Paper Select (P.277)
- Paper Type (P.277)
- Auto Paper Select (P.277)
Paper Tray Attributes on Setup Menu (P.277)
Paper Tray Attributes During Loading (P.278)
Paper Tray Priority (P.278)
Paper Type Priority (P.278)
Image Quality (P.278)
Tray 5 (Bypass) - Paper Size Defaults (P.278)
Auto Tray Switching (P.279)
10
261
10 System Settings
Watermark (P.279)
z
z
z
z
z
z
z
z
z
z
z
z
Secure Watermark (P.280)
z
z
z
z
z
Image Quality Adjustment (P.282)
Reports (P.284)
z
z
z
z
z
z
z
z
z
z
z
System Settings
Maintenance (P.285)
z
z
z
Other Settings (P.285)
z
z
z
10
z
z
z
z
z
z
z
z
z
z
z
z
262
Date Format (P.279)

Text Effect Default (P.279)
Text Default (P.280)
Text Size (P.280)
Background Pattern (P.280)
Color (P.280)
Density (P.280)
Text/Background Contrast (P.280)
Force Watermark - Copy Job (P.280)
Force Watermark - Client Print (P.280)
Force Watermark - Mailbox Print (P.280)
Custom Text 1 to 3 (P.280)
Secure Watermark Control (P.281)
Digital Codes Settings (P.281)
Force Secure Watermark (P.281)
Secure Watermark Defaults (P.281)
Text Effect (P.282)
Image Quality (P.282)
- Photo & Text Recognition (P.282)
- Output Color Recognition (P.282)
- Photo Reproduction Level (P.283)
- Photo Image Quality (P.283)
- Background Suppression (Color Copy) (P.283)
- Background Suppression (B/W Copy) (P.283)
- Background Suppression (Scan Jobs) (P.283)
- Image Enhancement (P.283)
Calibration (P.283)
Print Report Button (P.284)
Job History Report (P.284)
Activity Report (P.284)
Transmission Report - Undelivered (P.284)
Transmission Report - Cancelled (P.284)
Mailbox Report (P.284)
Broadcast/Multi-Poll Report (P.284)
Relay Broadcast Report (P.284)
Scan File Transfer Report (P.284)
2 Sided Report (P.285)
Recipient on Activity Report (P.285)
Job Flow Error Report (P.285)
Initialize Hard Disk (P.285)
Delete All Data (P.285)
Software Options (P.285)
Offset Stacking (Center Output Tray) (P.285)
Offset Stacking (Finisher Tray) (P.286)
Auto Job Promotion (P.286)
Default Print Paper Size (P.286)
Odd Page 2 Sided (P.286)
Paper Size Settings (P.286)
Millimeters/Inches (P.288)
Keyboard Input Restriction (P.288)
Operation of Up/Down Buttons (P.288)
Display Consumables Screen (P.289)
Overwrite Hard Disk (P.289)
Data Encryption (P.290)
Service Rep. Restricted Operation (P.291)
Software Download (P.291)
Recipient Selection Method (P.291)
Copy Mode Settings

Copy Tab (P.292)
z
z
z
Copy Defaults (P.293)
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
Paper Supply (P.293)

Reduce/Enlarge (P.293)
Output Color (P.293)
Single Color (P.293)
Dual Color - Source Color (P.293)
Dual - Target Area Color (P.294)
Dual - Non-target Area Color (P.294)
Original Type (P.294)
Original Type - Auto (Color) (P.294)
Original Type - Auto (Black) (P.294)
Lighten/Darken (P.294)
Contrast (P.294)
Sharpness (P.294)
Saturation (P.294)
Background Suppression (P.294)
Color Balance - Yellow (P.294)
Color Balance - Magenta (P.294)
Color Balance - Cyan (P.294)
Color Balance - Black (P.295)
Color Shift (P.295)
2 Sided Copying (P.295)
Mixed Sized Originals (P.295)
Edge Erase - Top & Bottom Edges (P.295)
Edge Erase - Left & Right Edges (P.295)
Center Erase/Binding Erase (P.295)
Image Shift - Side 1 (P.295)
Image Shift - Side 2 (P.295)
Image Rotation (P.295)
Image Rotation Direction (P.295)
Original Orientation (P.295)
Copy Output (P.295)
Copy Output - Separators Tray (P.296)
Output Destination (P.296)
Stamp Text (P.296)
Stamp Position (P.296)
Stamp Color (P.296)
Stamp Size (P.296)
Date Position (P.296)
Date Size (P.296)
Page Number Style (P.296)
Page Number Position (P.296)
Page Number Size (P.296)
Sample Set (P.296)
Booklet Creation - Covers Tray (P.297)
Covers - Covers Tray (P.297)
Build Job - Separators Tray (P.297)
System Settings
Features Allocation (P.292)

Paper Supply - Buttons 2 to 4 (P.293)
Reduce/Enlarge - Buttons 3 and 4 (P.293)
10
263
10 System Settings
Copy Control (P.297)
z
z
z
z
z
z
z
z
z
z
z
z
z
Memory Full Procedure (P.297)

Maximum Stored Pages (P.297)
Auto Paper Off (P.297)
Mixed Sized Originals - 2 Sided Copy (P.297)
Fine-tune 100% (P.297)
Background Suppress (Photo & Text) (P.298)
Background Suppression Level (Text) (P.298)
Photo & Text/Printed Original (P.298)
Original Type - Lightweight Originals (P.298)
Stamp Density (P.298)
Stamp Position (Side 2) (P.298)
Date Position (Side 2) (P.298)
Page Number Position (Side 2) (P.299)
Original Size Defaults (P.299)
Reduce/Enlarge Presets (P.299)
Custom Colors (P.299)
Annotation - Create Stamps (P.299)
Network Settings
Port Settings (P.300)
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
System Settings
z
z
Protocol Settings (P.300)
z
z
z
z
z
10
Machines E-mail Address/Host Name

(P.301)
z
z
z
264
Parallel
USB
LPD
NetWare
SMB
IPP
EtherTalk
Bonjour
Salutation
Port 9100
SNMP
FTP Client
Receive E-mail
Send E-mail
Mail Notice Service
UPnP Discovery
Internet Service (HTTP)
SOAP
WebDAV
Ethernet Settings
TCP/IP - Get IP Address
TCP/IP - IP Address
TCP/IP - Subnet Mask
TCP/IP - Gateway Address
TCP/IP - IP Filter
E-mail Address
Host Name
Domain Name
Outgoing / Incoming E-mail Settings

(P.301)
POP3 Server Settings (P.301)

- POP3 Server Setup
- POP3 Server IP Address
- POP3 Server Name
- POP3 Server Port Number
- POP3 Server Check Interval
- POP3 Server Login Name
- POP3 Server Password
- POP Password Encryption
SMTP Server Settings (P.301)
- SMTP Server Setup
- SMTP Server IP Address
- SMTP Server Name
- SMTP Server Port Number
- E-mail Send Authentication
- SMTP AUTH Login Name
- SMTP AUTH Password
Domain Filter (P.301)
PKI (Public Key) Settings (P.301)
HTTP - SSL/TLS Settings (P.301)

- Device Certificate - Server (P.301)
- SSL/TLS Communication (P.302)
- SSL/TLS Port Number (P.302)
E-mail Receive Protocol
PostScript Memory (P.303)

HP-GL/2 Auto Layout Memory (P.303)
Receiving Buffer - Parallel (P.303)
Receiving Buffer - USB (P.304)
Receiving Buffer - LPD Spool (P.304)
Receiving Buffer - NetWare (P.304)
Receiving Buffer - SMB Spool (P.304)
Receiving Buffer - IPP Spool (P.304)
Receiving Buffer - EtherTalk (P.305)
Receiving Buffer - Port 9100 (P.305)
Print Mode Settings

Allocate Memory (P.303)
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Delete Form (P.305)
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System Settings
ESC/P (P.305)
Form Number (P.305)
Form Name (P.305)
Print Area (P.305)
Substitute Tray (P.305)
Paper Type Mismatch (P.306)
Unregistered Forms (P.306)
Print User ID (P.306)
Banner Sheet (P.306)
Banner Sheet Tray (P.306)
PostScript Default Color (P.307)
PostScript Paper Supply (P.307)
PostScript Font Absence (P.307)
PostScript Font Substitution (P.307)
10
Scan Mode Settings

General Settings Tab (P.308)
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Feature in 2nd Column (P.308)

Reduce/Enlarge - 2nd to 4th Buttons (P.308)
265
10 System Settings
Scan Defaults (P.308)
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Scanning Color (P.308)

File Format (P.309)
Thumbnail - Outgoing E-mail (P.309)
Thumbnail - Scan to PC (P.309)
Contrast (P.309)
Sharpness (P.309)
Background Suppression (P.309)
Shadow Suppression (P.309)
Color Space (P.309)
Original Orientation (P.309)
Scan Resolution (P.309)
Edge Erase (P.310)
Center Erase/Binding Erase (P.310)
Image Compression (P.310)
E-mail Subject (P.310)
Scan to PC Defaults (P.310)
Transfer Protocol
Original Size buttons 1 to 11
Output Size Defaults (P.310)
Output Size buttons 1 to 8
R/E Preset % 1 to 7
Scan Service (P.311)

Saturation (P.311)
Background Suppression Level (P.312)
Shadow Suppression Level (P.312)
Color Space (P.312)
TIFF Format (P.312)
Image Transfer Screen (P.312)
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Fax Mode Settings

System Settings
Screen Defaults (P.313)
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Fax Defaults (P.313)
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266
Fax Screen Default (P.313)

General Settings - 2nd Column (P.313)
Address Book Default (P.313)
Transmission Screen (P.313)
Resolution (P.314)
Skip Blank Pages (P.314)
Communication Mode (P.314)
Delayed Start - Start Time (P.314)
Send Header (P.314)
Transmission Report (P.314)
Delivery/Read Receipts (P.314)
iFax Profile (P.314)
iFax Subject (P.314)
Fax Control (P.315)s
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Re-enter Recipients (P.315)

Re-enter Broadcast Recipients (P.315)
Re-enter Speed Dial Recipients (P.315)
Send Header - Polling (P.315)
Documents for Polling - Auto Delete (P.315)
Rotate 90 Degrees (P.315)
Mixed Sized Originals Scanning Mode (P.315)
Skip Blank Pages (P.316)
Sender ID (P.316)
Redial Attempt (P.316)
Redial Interval (P.316)
Save Undelivered Faxes (P.316)
Save Cancelled Faxes (P.316)
Saved Faxes - Auto Delete (P.316)
Transmission Interval (P.316)
Batch Send (P.316)
Manual Send/Receive Default (P.316)
Auto Switch Attempts (P.316)
Fax Receiving Mode (P.317)
Border Limit (P.317)
Auto Reduce On Receipt (P.317)
Receiving Paper Size (P.317)
2 Pages Up On Receipt (P.317)
2 Sided Printing (P.317)
Reduce 8.511"
Original to A4
(P.318)
Pseudo-Photo Gradation Mode (P.318)
Box Selector - Line Setup (P.318)
Mailbox Receive Display Priority 1 to 3 (P.318)
Direct Fax (P.318)
File Destination - Line Setup (P.319)
Output Destination - Line Setup (P.319)
R/E Preset % 1 to 7
Original Size buttons 1 to 11
Local Terminal Information (P.320)
Local Name (P.320)

Company Logo (P.320)
Machine Password (P.320)
G3 Line 1, 2, 4 - Fax ID (P.320)
G3 Line 1, 2, 4 - Dial Type (P.320)
G3 Line 1, 2, 4 - Line Type (P.320)
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iFax Control (P.320)
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System Settings
File Destination/Output Destination

(P.318)
iFax Path (P.321)

Broadcast iFax Profile (P.321)
Broadcast Communication Mode (P.321)
Delivery Confirmation Method (P.321)
Incoming iFax Print Options (P.321)
Incoming iFax Output Destination (P.322)
Fax Transfer from Address Book (P.322)
Fax Transfer - Add Sender Header (P.322)
Fax Transfer Maximum Data Size (P.322)
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267
10 System Settings

E-mail Control (P.323)
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Maximum E-mail Size (P.323)

Maximum Address Entries (P.323)
Incoming E-mail Print Options (P.323)
Auto Print Error Mail (P.323)
Response to Read Receipts (P.324)
Read Receipts (P.324)
Auto Print Delivery Confirmation Mail (P.324)
Max No. of Pages for Split Send (P.324)
Allow Casual Users to Edit From (P.324)
Allow Guest Users to Edit From (P.324)
Allow to edit From if Search Found (P.325)
Allow to edit From if Search Failed (P.325)
E-mail Sending When Search Failed (P.325)

Mailbox Settings (P.326)
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Stored Document Settings (P.327)
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Documents Retrieved By Client (P.326)

Print & Delete Confirmation Screen (P.326)
Convert Custom to Standard Size (P.326)
Standard Size Threshold Value (P.326)
iFax to iFax (P.326)
iFax to E-mail (P.326)
Document Expiration Date (P.327)
Delete Charge Print Documents (P.327)
Delete Secure Print Documents (P.327)
Delete Private Charge Print Docs. (P.327)
Delete Sample Print Documents (P.327)
Print Job Confirmation Screen (P.327)
Setup Menu
Mailbox (P.328)
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System Settings
Job Flow Sheets (P.330)
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Job Flow Sheet Keywords (P.334)
268
Check Passcode (P.328)

Mailbox Name (P.329)
Delete Document After Retrieval (P.329)
Delete Expired Documents (P.329)
Link Job Flow Sheet to Mailbox (P.329)
Name (P.332)
Description (P.332)
Keyword (P.332)
Send as Fax (P.332)
Send as iFax (P.333)
Print (P.333)
Edit/Delete (P.333)
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Address Book (Address Number)

(P.334)
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Address Type (P.336)

Fax Number (P.336)
E-mail Address (P.336)
Recipient Name (P.336)
Index (P.336)
Relay Station Setup (P.336)
Communication Mode (P.336)
Resolution (P.336)
Cover Note (P.336)
Maximum Image Size (P.337)
Delayed Start (P.337)
Remote Mailbox (P.337)
F Code (P.337)
Relay Broadcast (P.338)
Billing - Day Time, Billing - Night Time, Billing Midnight (P.338)
iFax Profile (P.339)
Last Name (P.339)
First Name (P.339)
Transfer Protocol (P.339)
Server Name/IP address (P.339)
Shared Name (SMB Only) (P.339)
Save In (P.339)
User Name (P.339)
Password (P.340)
Port Number (P.340)
Group Send (P.340)
Comments (P.341)

System Administrator Login ID (P.342)
System Administrators Passcode (P.342)
Maximum Login Attempts (P.343)

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Account Details (P.346)
Reset User Accounts (P.346)
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System Administrator's Meter (Copy Jobs)

(P.347)
UserID (P.344)
User Name (P.345)
Passcode (P.345)
E-mail Address (P.345)
Account Limit (P.345)
- Feature Access (P.345)
- Account Limit (P.345)
Reset Total Impressions (P.346)
Reset Account (P.346)
System Settings
Create/Check User Accounts (P.344)
10
All User Accounts (P.346)

All Feature Access Settings (P.347)
All Account Limits (P.347)
Total Impressions (P.347)
Meter (Print Jobs) (P.347)
Print Report (P.347)
Reset (P.347)
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10 System Settings
User Details Setup (P.347)
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Charge / Private Print Settings (P.348)
Receive Control (P.348)
Fax Billing Data (P.350)
Charge Rate Per Unit (P.350)
Passcode Entry from Control Panel (P.350)

Login Setup/Auditron Mode (P.350)
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System Settings
10
270
User ID Characters (P.347)

Hide User ID (P.347)
Account ID Characters (P.348)
Hide Account ID (***) (P.348)
Failed Access Log (P.348)
Store User Details (P.348)
Off (P.351)
Local Machine Access (P.351)
Network Access (P.351)
- Check User Details (P.351)
Xerox Standard Accounting (P.351)
Auditron Mode (P.351)
Mailbox Access (P.352)
Entering Text
Entering Text
During operations, a screen for entering text sometimes appears. This section
describes how to enter text.
You can enter the following characters: numerals, letters, and symbols.
Item
Description
Entering letters and numerals
Select [Alphanumeric].
If you select [Shift], capital letters appear. To return to
lowercase, select [Shift] again.
Entering symbols
Select [Symbol].
Entering a space
Select [Space].
Deleting characters
Select [Backspace]. You can delete one character at a

time.
System Settings
10
271
10 System Settings
Common Settings
In [Common Settings], you can make settings relating to the machine itself. The
following shows the reference section for each item.
Machine Clock/Timers..............................................................................................................272
Audio Tones..............................................................................................................................274
Screen/Button Settings..............................................................................................................276
Paper Tray Settings ...................................................................................................................277
Watermark.................................................................................................................................279
Secure Watermark.....................................................................................................................280
Image Quality Adjustment ........................................................................................................282
Reports ......................................................................................................................................284
Maintenance ..............................................................................................................................285
Other Settings............................................................................................................................285
1
2
3
On the [System Settings] screen, select [System Settings].

For the method of displaying the [System Settings] screen, refer to System Settings Procedure (P.258).

Select the item to be set or changed.
Machine Clock/Timers
You can set the clock time, or the time intervals until the power saver or reset features
take effect.
Date
Set the date in the system clock of the machine. The date set here is printed on lists and
reports.
System Settings
Select [Date], and select [Change

Settings].
Select the date format.
Select Year/Month/Day.
Time
Set the time in the system clock of the machine, using 12-hour or 24-hour format.
The time set here is printed on lists and reports.
10
Select [Time], and select [Change

Settings].
Select the display format.
When [12-Hour Clock] is selected,

select [AM] or [PM].
Set the hours and minutes.
Time Zone
Set the time difference from GMT.
272
Common Settings
Select [Time Zone], and select

[Change Settings].
Set the time difference from GMT.
Daylight Savings
With this feature enabled, the machine automatically adjusts the current time when
daylight savings time starts and ends. Specify the start and end dates of daylight
savings time periods.
Select [Daylight Savings], and

Select [Adjust On].
Set the start date for daylight

savings time in [Start Date].
Set the end date for daylight
savings time in [End Date].
NTP Time Synchronization

You can obtain the time from a time server (NTP: Network Time Protocol), to synchronize the
machine time to the server time.
Connection to Time Server
Select whether to connect to a time server. If you select [Off], the machine does not obtain
the time from a time server.
Connection Interval
Select the time interval at which a connection is made to the time server.
Select an interval from 1 to 500 hours in 1 hour increments.
Time Server IP Address
Set the IP address of the time server from which the time is obtained, using values 0 to 255.
Note
The range between 244.XXX.XXX.XXX and 255.XXX.XXX.XXX, and 127.XXX.XXX.XXX

cannot be set.
If a given time period elapses with no operation, the machine automatically returns to the
initial screen.
When [On] is selected, specify a value between 30 and 240 seconds, in 1 second increments.
In order not to set this feature, select [Off].
Note
Even if [Off] is selected, when there is no operation for 1 minute on the screen waiting for a
job command after scanning, the machine cancels the waiting condition and starts to
process the scanned documents.
Auto Job Release

If an error occurs (document or paper jams, running out of paper, etc.) during copying or
scanning, the machine cancels the active job and starts the next job after a given period of
time. In that case, jobs that can be activated are limited to those that only use parts of the
machine not affected by the error.
When [On] is selected, specify a value between 4 and 99 minutes, in 1 minute increments. In
order not to set this feature, select [Off].
Auto Print
Set the time period to start the next print job after finishing a copy operation.
273
System Settings
Auto Clear
10
10 System Settings
When [On] is selected, specify a value between 1 and 240 seconds, in 1 second increments.
If you select [Off], printing starts immediately after the machine is ready.
Printer Lockout Duration

The machine disables to print fax documents received and reports during a given period of
time.
If you selected [On], specify a starting time and an ending time to disable printing, in one
minute increments.
Note
A job which has already been activated before the starting time will be printed continuously
even after the starting time elapses.
The print-disabled condition is cancelled when you operate using the control panel after the
ending time.
To enable printing during the printer lockout duration, select a job under [Current and
Pending Jobs] on the [Job Status] screen, and then select [Promote Job].
Auto Power Saver

The machine is provided with the Low Power and Sleep modes as the power saving mode.
When a specified period of time has elapsed, the machine switches to these modes in the
following order to reduce power consumption.
Last selection on the machine J Low Power mode J Sleep mode
For more information, refer to Changing the Power Saver Mode Change Interval (P.38).
Note
There is no setting to disable switching to the Low Power mode or the Sleep mode.
From Last Selection to Low Power Mode

Specify a time period between the last operation and entering the Low Power mode in the
range from 1 to 240 minutes, in 1 minute increments.
Note
Configure the [From Last Selection to Sleep Mode] time to be longer than the [From Last
Selection to Low Power Mode] time.
From Last Selection to Sleep Mode

Specify a time period between the last selection and entering the Sleep mode from 1 to 240
minutes, in 1 minute increments.
Audio Tones
Select whether or not to sound an alarm, for example when a job ends or a fault occurs.
System Settings
Control Panel Select Tone

Select the sound to be made when a button displayed on the screen is correctly selected.
You can select the volume from [Soft], [Normal], and [Loud]. To disable the sound, select
[Off].
Control Panel Alert Tone
10
Select the sound to be made when a button that cannot be selected is selected, or an error
occurs.
[Off].
Machine Ready Tone

Set the sound for when the machine is ready to copy or print, after powering on, for example.
[Off].
Copy Job Complete Tone

Select the sound to be made when a copy completes normally.
274
Common Settings
[Off].
Non-Copy Job Complete Tone

Select the sound to be made when a job other than copying completes.
[Off].
Fault Tone
Select the sound to be made when an error termination occurs.
[Off].
Alert Tone
Select the sound to be made when a fault such as a paper jam occurs, and the fault is left
unattended to.
[Off].
Out of Paper Warning Tone

Select the sound to be made when a job is suspended due to running out of paper in a tray.
[Off].
Low Toner Alert Tone

Select the sound to be made when the toner cartridge needs to be replaced.
[Off].
Line Monitor Volume

You can relay the sound on the telephone circuit in the interval from dialing until the
connection is made through the speakers on the machine. This is convenient for using Fax
Information Services without using the telephone.
[Off].
System Settings
Ringing Volume
Select the sound to be made when an incoming call arrives at the machine.
[Off].
Stored Programming Tone
10
Select the sound to be made while a stored program is registered.

You can select the volume from [Soft], [Normal], and [Loud].
It is not possible to disable this sound.
Auto Clear Alert Tone

Select the sound to be made at 5 seconds before automatically returning to the initial screen,
when the auto clear feature is enabled.
[Off].
Base Tone
275
10 System Settings
For a button that toggles (changes setting each time it is pressed), set the sound to be made
when in the home position. The machine makes this sound when the <Interrupt> button is
released.
[Off].
Screen/Button Settings
Set screens and buttons.
Screen Default
Set the features displayed on the screen that appears after turning the machine on or
canceling the Power Saver mode.
For more information, refer to Customizing the Control Panel (P.43).
Screen After Auto Clear

Set the screen displayed after Auto Clear.
Auto Display of Login Screen

When the authentication feature is used, set whether or not to automatically display the login
screen after turning the machine on or canceling the Power Saver mode.
All Services
Set the layout of buttons that appear on the [All Services] screen when pressing the <All
Services> button on the control panel.
The layout of buttons in this screen is corresponding to the layout of those on the [All
Services] screen.
Note
It is not possible to assign the same feature to more than one button.
System Settings
Services
You can select a feature button. The feature buttons are the oval buttons in the [All Services]
screen.
Additional Features
You can select an additional feature button. The auxiliary features appear in the [All Services]
screen as rectangular buttons.
Custom Buttons 1 to 3
10
You can assign features such as Copy and Fax to the custom buttons on the control panel:
Custom Button 1 to Custom Button 3.
To leave a feature unassigned, select [Not Set].
Note
The operation settings can be registered in the [Stored Programming] screen. For
information on Stored Programming, refer to Registering Stored Program (P.218).
The default setting of [Custom Button 1] is [Copy].
Job Type on Job Status Screen

Select the job types to be shown on the [Completed Jobs] screen of the [Job Status] screen
that is displayed when the <Job Status> button on the control panel is pressed.
Select from [All Jobs], [All Non-Printing Jobs], [Mailbox Transfer Jobs], and [All Printing Jobs].
276
Common Settings
Default Language
You can select the language displayed on the machine.
There are two ways of selecting the language: set in the System Administration mode, and
set by ordinary users.
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Setting in the System Administration mode

The language set here is the standard language that is retained even when the machine is
powered off and on.
Setting by ordinary users

The language setting in [Language] in the [All Services] screen is lost when the machine is
powered off.
Paper Tray Settings

Set the items relating to the paper and trays, including the types and precedence of
paper loaded in the trays.
Custom Paper Name
Assign custom names to User 1 to User 5. The following paper types are available as the
custom paper: plain paper, bond paper, and recycled paper. You can use letters, numerals,
and symbols of up to 24 characters for each name.
For example, you can use a name showing its usage, such as "Color" for colored paper, and
"Covers" for bond paper.
For information about how to enter characters, refer to Entering Text (P.271).
Paper Size/Type
You can set Paper Type and Size for paper loaded in trays and Auto Paper Select.
For more information, refer to Changing the Paper Settings (P.255).
Paper Size / Auto Paper Select
The machine automatically detects standard size paper loaded in the Trays 1 to 4. However,
when non-standard size paper is loaded, it is necessary to specify the width and height. The
size cannot be entered for the Tray 5 (bypass).
Important Adjust the paper guides to the paper size to prevent paper jams or errors. If the machine
does not detect trays, use the Tray 5 (Bypass).
Auto Size Detect

Standard size paper loaded in trays is automatically detected.
Variable Size
When setting non-standard size paper in the Trays 1 to 4, set the size in the X (width)
direction within the range 210 to 432 mm and in the Y (height) direction within the range 148
to 297 mm in 1 mm increments.
Auto Paper Select

The automatically selected paper tray can be designated according to the output color
settings. In any mode other than the specified output color mode, the designated tray will not
be selected when the paper tray is set to auto. Choose from [For All Output Colors], [When
Color is Selected Only], or [When Black is Selected Only].
Automatic tray selection means that a tray containing the appropriate paper is automatically
selected by the machine for copying or printing.
You can select the Trays 1 to 4. The Tray 5 (Bypass) cannot be selected.
Paper Type
For the Trays 1 to 4, you can select from 18 paper types, and custom paper types 1 to 5.
For the Tray 5 (Bypass), you can select 15 paper types and custom paper types 1 to 5.
For information about paper types available on the machine, refer to Paper Type (P.240).
Paper Tray Attributes on Setup Menu
277
System Settings
10
10 System Settings
Select whether [Paper Size/Type] is displayed in the [Setup Menu] screen or not.
Paper Tray Attributes During Loading

Select whether the [Change Settings] screen ([Paper Size/Type] screen) for the target tray is
displayed or not when pulling out or inserting the tray.
Tray 5 (Bypass) cannot be selected.
Paper Tray Priority

Set the paper tray priority sequence for automatic tray selection.
You can select the Trays 1 to 4. The Tray 5 (Bypass) cannot be selected.
Paper Type Priority

Set the paper type priority sequence for automatic tray selection.
You can set bond paper, plain paper, recycled paper, side 2 paper, heavyweight paper F,
coated paper F, heavyweight paper F (A), heavyweight paper F (B), heavyweight paper F (C),
heavyweight paper F (S), and custom paper 1 to 5.
The paper type priority setting takes precedence over the paper tray priority settings.
If different paper types appear in the same priority sequence, the paper selection is
determined by paper tray priority sequence.
For information about the tray priority sequence, refer to Paper Tray Priority (P.278).
Image Quality
You can specify the image quality processing method for each of bond paper, plain paper,
recycled paper, side 2 paper, heavyweight paper F, heavyweight paper 1, heavyweight paper
1 (side 2), heavyweight paper 2, heavyweight paper 2 (side 2), and custom paper 1 to 5.
When copying or printing a document, the machine controls the image quality according to
the type of paper set in [Paper Type] and the image quality processing method specified for
that type of paper.
Refer to the following table for available setting items.
For information about paper characteristics and notes on use, refer to Paper Type (P.240).
Setting Item
System Settings
10
Details
Plain (A)
This image quality is suitable for paper used for color printing.
Plain (B)
This image quality is suitable for paper used in general offices.
Plain (C)
This image quality is suitable for recycled paper made from 100% recycled
pulp or containing 70% or more of recycled pulp.
Plain (D)
This image quality is suitable for paper made from 100% recycled pulp that
is mainly made from old newspaper, such as:
ecolor 081
Heavyweight 1
(A)
This image quality is suitable for bond paper, ecologically friendly paper
made from 100% wood pulp, and postcards.
Heavyweight 2
(A)
This image quality is suitable for bond paper, ecologically friendly paper
made from 100% wood pulp, postcards, envelops, and recycled business
cards made from 100% recycled paper.
Note
Setting values with "(side 2)" are used to set for printing on the reverse side of printed paper.
Tray 5 (Bypass) - Paper Size Defaults

Set the paper sizes shown in the [Tray 5 - (Bypass)] screen for [Paper Supply] when copying
with the Tray 5 (Bypass).
278
Common Settings
You can assign 11 paper sizes to the Tray 5 standard size buttons 1 to 11.
If you frequently use non-standard size paper for copying, assigning the paper size to a
button will save your time to specify the size each time. It is also convenient to set the
commonly used paper sizes toward the top.
A/B Series Size
You can select from sizes of A and B series.
Inch Size
You can select from sizes of inch series.
Others
You can select from other sizes.
Variable Size
You can enter any size. Set the width (X) within the range 100 to 483 mm, and the height (Y)
within the range 100 to 305 mm in 1 mm increments.
Auto Tray Switching

Set the method of auto tray switching when running out of paper loaded in the tray selected.
Enable during Auto Paper
Only when [Auto Paper] is selected for [Paper Supply], the machine automatically selects a
tray containing appropriate paper.
Always Enable
Regardless of which paper tray is selected for [Paper Supply], the machine automatically
selects a tray containing appropriate paper depending on the conditions.
Note
The machine does not switch the tray automatically in the following cases:
The Tray 5 (Bypass) is selected.
The tray containing paper other than plain paper, recycled paper, side 2 paper, or Custom1
to Custom 5 paper is selected.
The tray containing paper that is set as [Auto Paper Off] in [Paper Type Priority] is selected.
Watermark
You can make settings relating to Watermark.
Note
Date Format
Set the format for printing dates in annotations and Watermark. This setting is common to
Annotation and Watermark.
Three format types are available: D/M/Y, M/D/Y, and Y/M/D.
System Settings
Pressing [Sample List] at the upper-right of the screen prints hidden text samples of various
densities. Set the optimum contrast for hidden text and background referring to the print
samples.
10
Text Effect Default

Set the type of text effect for Watermark.
Off
A text effect is not applied.
Embossed
The text hidden in the background is embossed. The text part is printed with the pattern
specified in [Background Pattern].
Outline
The text hidden in the background is printed as white cutout. In the background other than the
text printed as white cutout, the pattern set in [Background Pattern] is printed.
279
10 System Settings
Text Default
Set text to be printed with Watermark.
You can select text from "Copy Prohibited", "Copy", "Duplicate", and the strings registered on
Custom Text 1 to 3.
For more information about Custom Text, refer to Custom Text 1 to 3 (P.280).
Text Size
Set the size of the text printed with Watermark.
You can set the value from 24 to 80 points in 1 point increments.
Background Pattern
Set the background pattern to be used for the Watermark text effect.
You can select from eight patterns: wave, circle, stripe, chain, beam, rhombic, sunflower, and
fan.
Color
Set the color used for printing Watermark text.
You can select from 3 colors: black, magenta, and cyan.
Density
Set the density for printing the text in Watermark.
You can select from three levels from lighter to darker.
Text/Background Contrast
Set the text/background contrast for Watermark printing.
You can select from contrast levels 1 to 9. Set the text/background contrast after checking the
samples by selecting [Sample List].
Force Watermark - Copy Job

Set whether to force Watermark printing for copying.
Force Watermark - Client Print

Set whether to force Watermark printing for printing from a client computer.
System Settings
Force Watermark - Mailbox Print

Set whether to force Watermark printing for printing from the mailbox.
Custom Text 1 to 3
Register text to be printed with Watermark. You can enter up to 32 characters. The registered
text is displayed at Text Default (P.280).
10
Secure Watermark
Set the secure watermark.
Important The document copy restriction that is set using the Secure Watermark feature is not
warranted to always function. The feature may not function depending on the document or
setting conditions. For more information, contact our Customer Support Center.
Our company will not be liable for any loss or damage arising out of the use of or inability to
use the Secure Watermark feature.
Note
280
An optional package is required to use this feature. For more information, contact our
Customer Support Center.
Common Settings
Secure Watermark Control

Secure Watermark Detection
Set whether or not to detect a copying restriction code embedded in a document.
Digital Codes Settings

Decoding Passcode
You can set the decoding passcode for a digital code to be embedded in a document. Setting
the decoding passcode allows you to restrict access to a digital code analysis application.
Note
To analyze digital codes, the application ApeosWare Secure Watermark Analyzer (optional)
is required. For information on how to operate Paper Security Analyzer, refer to the
documentation provided with the application.
Important Be sure to place strict controls on the decoding passcode. If you forget the specified
decoding passcode or your passcode entry does not match that registered on ApeosWare
Secure Watermark Analyzer, you will not be able to analyze the digital code on ApeosWare
Secure Watermark Analyzer.
Select [Decoding Passcode].
Select [Change Settings].
Select [Keyboard].
Enter a new passcode of 4 to 12

characters in [Re-enter Password],
and select [Next].
Select [Keyboard].
Enter the same password in [Re-enter Password], and select [Save].

Note
To set no password, leave the password blank, and select [Save].
Custom Text
Specify a digital code string to be embedded in a document. You can enter up to 32
characters.
Force Secure Watermark
Client Print
Set whether or not to force to use the Secure Watermark feature when printing from a client
computer.
Mailbox Print
Set whether or not to force to use the Secure Watermark feature when printing a document in
a mailbox.
Incoming Fax Print
Set whether or not to force to use the Secure Watermark feature when printing a document
received by fax.
Report/List
Set whether or not to force to use the Secure Watermark feature when printing a report/list.
Secure Watermark Defaults

Protection Code
Set whether or not to embed a protection code in a document. Any document from which the
protection code was detected cannot be copied, scanned, or faxed.
281
System Settings
Copy Job
Set whether or not to force to use the Secure Watermark feature when copying a document.
10
10 System Settings
Text Effect
The Text Effects allows you to embed hidden text in a copied/printed document. When the
document in which the hidden text has been embedded is copied, the hidden text appears as
white cutout.
Note
Pressing [Print Sample List] at the upper-right of the screen prints hidden text samples of
various densities. Set the optimum contrast for hidden text and background referring to the
print samples.
Text Default
Specify hidden text for the Secure Watermark feature.
You can select text from "Copy Prohibited", "Copy", "Duplicate", and the strings registered on
Custom Text 1 to 3.
Background Pattern
Specify a hidden text background pattern used for the Secure Watermark feature.
You can select from eight patterns: wave, circle, stripe, chain, beam, rhombic, sunflower, and
fan.
Color
Specify a hidden text color used for the Secure Watermark feature.
You can select from black and magenta.
Note
For fax transmissions, this setting will be ignored and the color will be black.
Text/Background Contrast
Specify a level of hidden text/background contrast used for the Secure Watermark feature.
You can select from contrast levels 1 to 9. Set the text/background contrast after checking the
samples by selecting [Print Sample List].
Important The hidden text/background contrast can be adjusted by changing hidden text density. The
background density cannot be adjusted.
Custom Text 1 to 3
Register hidden text for the Secure Watermark feature. You can enter up to 32 characters.
For information on how to enter characters, refer to Entering Text (P.271).
Image Quality Adjustment

You can set the image quality and calibration settings.
System Settings
Image Quality
You can select the image quality processing method when the machine is scanning an
original.
Photo & Text Recognition
Select a level which is used for the machine to determine text or photos. This setting is used
when you select [Photo & Text] for [Original Type] on the [Image Quality] screen.
Selecting [More Text] makes it easier for very fine print to be recognized as text.
Selecting [More Photo] makes it easier for newspaper and advertisement halftone images to
be recognized as photos.
10
Output Color Recognition

Select a level from the five levels which is used for the machine to determine a document as
monochrome or color. This setting is used when you select [Auto] for [Output Color] on the
[Copy] screen.
Selecting [More Black] makes originals more easily recognized as monochrome.
Selecting [More Color] makes originals more easily recognized as color.
282
Common Settings
Photo Reproduction Level
When copying with [Original Type] in the [Image Quality] screen set to [Photo & Text], you
can adjust the color reproduction level in the areas determined by the machine to be photos.
Selecting [More Text] emphasizes the dense parts of the image, yielding a bold copy effect.
Selecting [More Photo] makes the gradation of the photo parts of the image softer.
Photo Image Quality
[Photo Image Quality] is valid when [Text] is selected for [Original Type] on the [Image
Quality] screen.
Selecting [High Speed] copies a document without reducing the processing speed.
Selecting [High Quality] copies a document with actual image quality.
Note
Selecting [High Quality] may reduce the copy speed.
Background Suppression (Color Copy)

Set the method of background suppression to be used when making color copies.
Set how the machine detects the density of and deletes the background color.
Select [High Speed] to sample a section of the original and detect the background color.
Select [High Quality] to conduct a pre-scan, and sample the whole document to detect the
background color.
Important When you select [High Quality], and if [Corner Shift] is selected in [Image Shift] and a ratio
not greater than 60% is set in [Reduce/Enlarge], a part of an image may not be printed or
blank paper may be output.
Background Suppression (B/W Copy)

Set the method of background suppression to be used when making monochrome copies.
background color.
Important When you select [High Quality], and if [Corner Shift] is selected in [Image Shift] and a ratio
not greater than 60% in [Reduce/Enlarge] is set, a part of an image may not be printed or
blank paper may be output.
System Settings
Background Suppression (Scan Jobs)

Set the method of background suppression to be used for scan operations.
background color.
Image Enhancement
Select whether or not to carry out image enhancement. If you select [On], copy data is
smoothed, to give a smoother appearance.
Calibration
When the color gradation of a printed image is shifted, the gradation can be adjusted. By
means of this adjustment, the print image quality of the machine can be maintained at a
constant level.
For more information, refer to Executing Calibration (P.430).
If color gradation is not compensated despite the periodic calibration, contact our Customer
Support Center.
Copy Job - Text
Adjusts the gradation used for copying text documents.
Copy Job - Photo
Adjusts the gradation used for copying photo documents.
Print Job - Text
Adjusts the gradation used for printing text documents.
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10
10 System Settings
Print Job - Photo
Adjusts the gradation used for printing photo documents.
Target
Select from [Copy and Print Jobs], [Copy Jobs Only], [Print Jobs Only], [None].
Reports
These settings relate to printing reports.
Print Report Button
You can set whether or not to display the [Print Report/List] button on the [Billing Meter/Print
Report] tab of the [Machine Status] screen.
For information on [Print Report/List], refer to Print Report/List (P.378).
Job History Report

You can select whether or not to automatically print a [Job History Report] when a total of 50
jobs have been processed. All jobs are automatically listed on the printed report.
Activity Report
Select whether or not to automatically print an activity report when a total of 100
communication results have been obtained.
Transmission Report - Undelivered

Select whether or not to automatically print a transmission report (undelivered).
Transmission Report - Cancelled

Select whether or not to automatically print a transmission report (undelivered) for a
cancelled document.
Mailbox Report
Select whether or not to automatically print a [Mailbox Report].
Broadcast/Multi-Poll Report
System Settings
Select whether or not to automatically print a [Broadcast/Multi-Poll Report].
Relay Broadcast Report

Select whether or not to automatically print a [Relay Broadcast Report], and a location where
the report is printed.
Off
Does not print a report automatically.
10
Send to Relay Station

Sends a report to the relay station specified by the machine.
Print at Local Station
Prints a report on the machine.
Send to Relay, Print at Local
Sends a report to the relay station specified by the machine, and also prints on the machine.
Scan File Transfer Report

Select whether or not to print the report for scanned data transmission results, such as when
transfering to the computer on the network, or when transfering using e-mail.
284
Common Settings
Auto Print Off
Does not print the report regardless of the data transmission result.
Auto Print On
Automatically prints the transmission report when the data transmission is successful, and
automatically prints the transmission report (undelivered) when the data transmission fails.
Prints the transmission report (undelivered) when the data transmission fails.
2 Sided Report
When printing a report/list, select whether to print 1-sided or 2-sided.
Note
Recipient on Activity Report

Specify how the information on recipients is shown when printing an activity report.
First 40 characters
Shows the first 40 characters.
Last 40 characters
Shows the last 40 characters.
Job Flow Error Report

Select whether or not to automatically print a [Job Flow Error Report].
Maintenance
You can initialize the hard disk or delete data recorded in the machine.
Initialize Hard Disk
Initializes the hard disk.
The data deleted by the initialization includes supplementary fonts and HP-GL/2 form.
Note
Some of the items do not appear for some models.

The secure print documents and logs are not erased.
This feature is used to prevent the leakage of customers confidential information when the
machine is returned to Fuji Xerox. All data registered in the machine is deleted, when
executing [Delete All Data].
Do not use this function.
System Settings
Delete All Data
10
Software Options
This feature is for customer engineer use. For more information, contact our Customer
Support Center.
Other Settings
You can make other settings relating to the machine itself.
Offset Stacking (Center Output Tray)
Offsetting means that each set (copies) or job is delivered at a slightly shifted paper output
position from that of the previous one. If the previous document is delivered at the front side
285
10 System Settings
of the machine, the next document is delivered at the rear side of the machine. Set the
operation of this offset feature.
Note
None
No offset output.
Offset per set
Offset the output position for each set of copies.
Offset per job
Offset the ouput position for each job being specified.
Offset Stacking (Finisher Tray)

Set the offset feature for the finisher tray.
For information on the settings, refer to Offset Stacking (Center Output Tray) (P.285).
Note
Auto Job Promotion

You can select whether to allow other jobs that can be started to automatically bypass the
job, if the machine is unable to start an operation for any reason, (for example, running out of
paper in a tray when starting copying or printing).
Note
Stored documents such as Secure Print and Sample Print documents are excluded from
Auto Job Promotion.
Default Print Paper Size

Set the paper size used when printing reports or lists.
You can select from two sizes: A4 or 8.511".
Odd Page 2 Sided
System Settings
When 2-sided printing is specified for an original with an odd number of pages, the paperfeed system treats those sheets printed on both sides differently from those printed on one
side only.
Since odd-numbered pages are printed on the reverse side of the paper, sheets printed on
both sides are ejected to the tray the opposite way up from sheets printed on only one side.
For example, when printing on punched forms, or stock with the front and rear sides of
different colors, to prevent the printing from being back to front, you can set forced 2-sided
printing.
Note
Off
Does not treat as 2-sided.
10
On
For a page printed on one side only, a blank page is added, and treated by the system as an
even-numbered page, thus being handled as in 2-sided printing.
Paper Size Settings

Set the paper sizes for standard size originals and for automatic paper detection.
You can select from five types: A/B series (813), A/B series, A/B series (8K/16K), A/B
series (813/814), and inch series.
286
Common Settings
Refer to the following table for the combinations of sizes that can be detected automatically.
A/B series (813")
Paper Size Group
A/B series
Document Feeder
Trays 1 to 4
Tray 5 (Bypass)
High Capacity Trays 3 and 4
Document Glass
Document Feeder
Trays 1 to 4
Tray 5 (Bypass)
A5
A5
A4
A4
A3
B6
B6
B5
B5
B4
5.58.5
5.5 8.5
7.2510.5
810
810
8.511
8.511
8.513
8.514
1117
16K
16K
8K
Postcard
No. 3 standard
envelopes
Size/
Orientation
System Settings
Document Glass
A6
Original Position
10
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10 System Settings
Paper Size Group
Inch series
Document Glass
Document Feeder
Trays 1 to 4
Tray 5 (Bypass)
Document Glass
Document Feeder
Trays 1 to 4
Tray 5 (Bypass)
Document Glass
Document Feeder
Trays 1 to 4
Tray 5 (Bypass)
A6
A5
A5
A4
A4
A3
B6
B6
B5
B5
B4
5.58.5
5.58.5
Original Position
Size/
Orientation
System Settings
10
AB Series (813/814)
AB Series (8 K/ 16 K)
7.2510.5
810
810
8.511
8.511
8.513
8.514
1117
16K
16K
8K
Postcard
No. 3 standard
envelopes
Millimeters/Inches
Select whether the unit of measure displayed on the screen is millimeters or inches.
Keyboard Input Restriction

Select whether to restrict the display of the virtual keyboard on the machine. To prevent
characters being garbled when switched from one character set to another, you can restrict
the input to ASCII characters only. If you select [On (Standard ASCII only)], the displayed
keyboard shows ASCII characters only.
Operation of Up/Down Buttons
288
Common Settings
Select whether or not there is a continuous scrolling effect when the scroll buttons are held
down.
Disable Fast Scrolling
Holding down the scroll buttons does not scroll.
Enable Fast Scrolling
Holding down the scroll buttons causes continuous scrolling.
Display Consumables Screen

Set whether the machine displays the parts status when parts need to be replaced.
Off
Does not display the consumable status screen.
When power is switched on
Status is displayed at startup.
When Auto Clear is activated
Status is displayed when Auto Clear is executed.
Overwrite Hard Disk

Select whether or not to carry out hard disk overwrite erasing. If you overwrite the hard disk,
you can select whether to overwrite once or three times.
When copy (P.47), fax (P.105), scan (P.165), or print (P.228) processing is completed, the
data is deleted from the hard disk and the area on which the deleted data was stored is
automatically overwritten with blank data. This feature prevents unauthorized retrieval or
restoration of the data recorded on the hard disk. It also applies to copy source, and other
information stored temporarily by the system.
The data is erased by overwriting once, but overwriting three times makes it even more
definite that the data cannot be recovered. It does, however, take longer.
During the overwriting process, processing of normal operations may be slowed down.
Note
For information about how to check the status during the overwriting process, refer to Overwrite Hard
Disk (P.372).
Prerequisite for Using Security Kit

The system administrator must follow the instructions below:
z
To protect the data deleted from or stored on the hard disk, the following settings are
required:
- Overwrite Hard Disk: [1 Overwrite] or [3 Overwrite]
- Data Encryption: [On]: an encryption key of 8 digits or more (maximum 12 digits)
- Service Rep. Restricted Operation: [On]
Change the system administrators factory default password (x-admin). Register a new
password of 7 characters or more (maximum 12 characters). Be careful not to register a
289
System Settings
Important If the machine is powered off during the overwriting operation, unfinished files may remain
on the hard disk. The overwriting operation will resume if you power the machine on again
with the unfinished files remaining on the hard disk.
10
10 System Settings
password that can be easily assumed and not to store the registered password in a location
that is easily accessible to other persons.
Important If the system administrator's user ID and password are forgotten, the machine configuration
will not be able to recover in case of malfunction.
z
Set [Passcode Entry from Control Panel] to [On].
Set [Maximum Login Attempts] to 5 times.
Note that the hard disk security will not be warranted if you do not correctly follow the above
setting instructions.
For information on how to set [Data Encryption], refer to Data Encryption (P.290).
For information on how to set [Service Rep. Restricted Operation], refer to Service Rep. Restricted
Operation (P.291).
For information on how to set [Passcode Entry from Control Panel], refer to Passcode Entry from
Control Panel (P.350).
For information on how to set the system administrator's user ID, refer to System Administrator Login
ID (P.342).
The manager (of the organization that this machine is used for) must be follow the
instructions below:
z
Assign appropriate persons as system and machine administrators, and manage and train
them properly.
Note that Security Kit is used to protect deleted document data from being recovered; it does
not protect documents stored in mailboxes on the hard disk.
Install an anti-bugging device on the internal network that the machine with Security Kit is
located on, and perform the network settings properly to protect the machine from
interceptions.
To block unauthorized access, install a firewall device between the external network and the
internal network that the machine is located on.
Data Encryption
Select whether to encrypt the data recorded on the hard disk of the machine.
By setting data encryption, copy (P.47), fax (P.105), scan (P.165), or print (P.228) data is
automatically encrypted when written to the hard disk. The encryption prevents unauthorized
access to the stored data. In order to activate this feature, set an encryption key.
System Settings
10
Select [Data Encryption].
Select [On].
Select [Keyboard], and enter a 12character encryption key.
Select [Save].
Repeat Steps 3 and 4 to reenter the same encryption key.

Data Restoration
The encrypted data cannot be restored at the following.
z
When a trouble occurs in the hard disk.
When you have forgotten the encryption key.
When you have forgotten the System Administrator user ID and a password when making the
[Service Rep. Restricted Operation] set to [On].
Starting the use of the data encryption feature and changing the settings
290
Common Settings
When data encryption is started or ended, or when the encryption key is changed, the
machine must be restarted. The corresponding recording area (the hard disk) is reformatted
when restarting. In this case, the previous data is not guaranteed.
The recording area stores the following data.
- Spooled print data
- Print data including secure print and sample print
- Forms for the form overlay feature
- Mailbox and job flow sheet settings (box name, password. etc.)
- Documents in mailboxes
- Address book data
Important Be sure to save all necessary settings and documents before starting to use the data
encryption feature or changing the settings.
An error occurs if the connected hard disk does not match the encryption settings. For
information on error messages and their remedies, refer to Other Errors (P.524).
The following procedure is recommended for changing the settings of the encryption while a
large amount of data (100 jobs or more) is stored in a mailbox, and [Overwrite Hard Disk] is
specified to [1 Overwrite] or [3 Overwrites].
1. Select [System Settings] > [Setup Menu] > [Mailbox] to display the [Mailbox] screen.
2. Select the mailbox, then select [Create / Delete] > [Delete Mailbox].
3. Select [Close] until the [System Settings] screen is displayed. Then select [Exit] to exit the
system administration mode.
4. Press the <Machine Status> button, then make sure that [Standby] in [Overwrite Hard Disk]
is displayed.
5. Enter the System Administration mode, and change the data encryption settings. For
information on how to enter the System Administration mode, refer to System Settings
Procedure (P.258).
Service Rep. Restricted Operation
Note
Software Download
Support Center.
System Settings
This feature protects the Security Kit settings from being changed by an outsider pretending
to be our customer engineer. Select whether to permit our customer engineer to perform
[Overwrite Hard Disk] and [Data Encryption] operations, and to change the [HTTP - SSL/
TLS], [System Administrator Login ID], [System Administrator Password], and [Maximum
Login Attempts] settings. Make sure not to lose the system administrators user ID and
password. Otherwise, the various settings that are only available in system administrator
mode cannot be changed. If the system administrators user ID and password are lost when
[Service Rep. Restricted Operation] is set to [On], not only you but also we are no longer able
to change any setting in system administrator mode. If you lose the system administrators
user ID and password when the Security Kit is installed, the electric component board of the
machine must be replaced in order to change any setting in system administrator mode. In
that case, you will be charged for the electrical component board and handling cost.
10
Recipient Selection Method

Set whether to place restrictions on fax, iFax, or E-mail transmissions to addresses
unregistered on Address Book.
Selecting [Only From Address Book] disables address entry on the [Fax], [iFax], or [E-mail]
screen using the keyboard or numeric keypad, and permits only transmissions to addresses
registered on Address Book.
291
10 System Settings
Copy Mode Settings

In [Copy Mode Settings], you can make settings relating to the copy feature. The
following shows the reference section for each item.
Copy Tab...................................................................................................................................292
Copy Defaults ...........................................................................................................................293
Copy Control.............................................................................................................................297
Original Size Defaults...............................................................................................................299
Reduce/Enlarge Presets.............................................................................................................299
Custom Colors...........................................................................................................................299
1
2
3

Select [Copy Mode Settings].

Copy Tab
You can change the tray and an enlargement/reduction ratio appearing on the [Copy]
screen. By setting most commonly used tray and ratio, you can reduce the number of
selection operations for making a copy.
Features Allocation
You can set the features that appear in the third and fourth columns from the left of the [Copy]
screen. By setting the most commonly used features, you can avoid extra operations such as
selecting tabs.
System Settings
Select [Features Allocation], and

Select the number of features

displayed on the [Copy] screen.
From the buttons appearing on the

right, select the position where you want to allocate a feature.
Note
The position of the buttons on the right of the screen shows the position of the buttons in the
[Copy] screen.
5 Features
The [Output Color], [Reduce/Enlarge], [Paper Supply], [2 Sided Copying], and [Finishing]
features are displayed on the [Copy] screen. You cannot change the displayed features and
their positions.
10
6 Features
You can set the features appearing in the fourth column from the left of the [Copy] screen. Up
to 3 features can be allocated. [Output Color], [Reduce/Enlarge], and [Paper Supply] cannot
be allocated.
8 Features
You can set the features appearing in the third and fourth columns from the left of the [Copy]
screen. Up to 5 features can be allocated. However, [Output Color] at the top in the third
column is fixed.
Note
292
[Output Color], [Reduce/Enlarge], and [Paper Supply] cannot be allocated.
Copy Mode Settings
Select the feature to be displayed,

and select [Save].
Note

Repeat Steps 3 and 4 as required.
Paper Supply - Buttons 2 to 4

For the 5 feature buttons appearing in [Paper Supply] on the [Copy] screen, you can set the
second to fourth paper trays from the top. Select from the Trays 1 to 4, and Tray 5 (Bypass).
Reduce/Enlarge - Buttons 3 and 4

For the 5 feature buttons appearing in [Reduce/Enlarge] in the [Copy] screen, you can set the
ratio for the third row from the top.
You can select the ratio from the registered R/E Preset buttons.
Copy Defaults
This sets the default settings of copy feature settings. When the power is turned on or
the machine returns from a Power Save mode, or when the <Clear All> button is
pressed, the system returns to the defaults set here. By setting features you often use
as defaults, you can avoid extra operations required in use.
Paper Supply
Set the default value for [Paper Supply] in the [Copy] screen.
When the default value of [Reduce/Enlarge] is set to [Auto %], [Auto Paper] cannot be
selected for [Paper Supply].
Reduce/Enlarge
Set the default value for [Reduce/Enlarge] in the [Copy] screen.
Select the ratio from [100%], [Auto %], and the buttons registered as R/E Preset buttons.
When the default setting for [Paper Supply] is [Auto Paper], [Auto %] cannot be selected for
[Reduce/Enlarge].
For information about R/E Preset buttons, refer to Reduce/Enlarge Presets (P.299).
System Settings
Output Color
Set the default value for [Output Color] in the [Copy] screen.
When [No Default] is selected, select the output color in the [Copy] screen before making
copies.
Single Color
Set the default value for [Output Color] > [More...] > [Single Color] in the [Copy] screen. You
can select from six preset colors and six custom colors.
For information about custom colors, refer to Custom Colors (P.299).
Dual Color - Source Color

Set the default value for [Source Color] that appears when [Output Color] > [More...] > [Dual
Color] is selected in the [Copy] screen.
After selecting [Color Selection], you can select from six colors.
293
10
10 System Settings
Dual - Target Area Color

Set the default value for [Target Area Color] that appears when [Output Color] > [More...] >
[Dual Color] is selected in the [Copy] screen. You can select from seven preset colors and six
custom colors.
Dual - Non-target Area Color

Set the default value for [Non-target Area Color] that appears when [Output Color] > [More...]
> [Dual Color] is selected in the [Copy] screen. You can select from seven preset colors and
six custom colors.
Original Type
Set the default value for [Original Type] in the [Image Quality] screen.
Original Type - Auto (Color)

Set the default value for [Original Type] on the [Image Quality] screen.
This is valid when an item other than [Black] is selected for [Output Color] in the [Copy]
screen.
Original Type - Auto (Black)

Set the default value for [Original Type] in the [Image Quality] screen.
This is valid when [Black] is selected for [Output Color] in the [Copy] screen.
Lighten/Darken
Set the default value for [Lighten/Darken] of [Image Options] in the [Image Quality] screen.
Contrast
Set the default value for [Contrast] of [Image Enhancement] in the [Image Quality] screen.
Sharpness
Set the default value for [Sharpness] of [Image Options] in the [Image Quality] screen.
Saturation
System Settings
10
Set the default value for [Saturation] of [Image Options] in the [Image Quality] screen.
Set the default value for [Background Suppression] in the [Image Quality] screen.
[Background Suppression] is valid when [Original Type] is set to [Photo & Text], [Text], or
[Map].
Color Balance - Yellow

Set the default density levels for the [Color Balance] in the [Image Quality] screen.
You can set density levels of yellow for each of the [Low Density], [Medium Density], and
[High Density].
Color Balance - Magenta

You can set density levels of magenta for each of the [Low Density], [Medium Density], and
[High Density].
Color Balance - Cyan
294
Copy Mode Settings

You can set density levels of cyan for each of the [Low Density], [Medium Density], and [High
Density].
Color Balance - Black

You can set density levels of black for each of the [Low Density], [Medium Density], and [High
Density].
Color Shift
Set the default value for [Color Shift] in the [Image Quality] screen.
2 Sided Copying
Set the default value for [2 Sided Copying] in the [Layout Adjustment] screen.
Note
Mixed Sized Originals

Set the default value for [Mixed Sized Originals] in the [Layout Adjustment] screen.
Edge Erase - Top & Bottom Edges

Set the default value for the amount of edges erased from the original in the top and bottom
directions in [Edge Erase] in the [Layout Adjustment] screen. Set the value from 0 to 50 mm
in 1 mm increments.
Edge Erase - Left & Right Edges

Set the default value for the amount of edges erased from the original in the left and right
directions in [Edge Erase] in the [Layout Adjustment] screen. Set the value from 0 to 50 mm
in 1 mm increments.
Center Erase/Binding Erase

Set the default value for the binding erase amount of the original in [Edge Erase] in the
[Layout Adjustment] screen. Set the value from 0 to 50 mm in 1 mm increments.
System Settings
Image Shift - Side 1

Set the default value for [Side 1] of [Image Shift] in the [Layout Adjustment] screen.
Image Shift - Side 2

Set the default value for [Side 2] of [Image Shift] in the [Layout Adjustment] screen.
Image Rotation
10
Set the default value for [Image Rotation] in the [Layout Adjustment] screen.
Image Rotation Direction

Set the default value for [Image Rotation - Rotation Direction], if documents are of mixed
orientations.
Set the default value for [Original Orientation] in the [Layout Adjustment] screen.
Copy Output
Set the default value for [Copy Output] in the [Copy] screen.
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10 System Settings
Note
If no option is installed in the machine, even when [Collated] is selected, the machine
operates as [Uncollated].
Copy Output - Separators Tray

Set the default value for [Separators Tray] under [Uncollated with Separators] on the
[Finishing] screen.
Output Destination
Set the default value of the output destination for printing or copying.
Note
Stamp Text
Set the default value for [Text] displayed when [Stamp] is selected for [Annotation] on the
[Output Format] screen.
You can select a stamp type from eight preset types and custom text.
For information about how to set custom text, refer to Annotation - Create Stamps (P.299).
Stamp Position
Set the default value for [Position] displayed when [Stamp] is selected for [Annotation] in the
Stamp Color
Set the default value for [Color] displayed when [Stamp] is selected for [Annotation] in the
Stamp Size
Set the default value for [Size] displayed when [Stamp] is selected for [Annotation] in the
Date Position
Set the default value for [Position] displayed when [Date] is selected for [Annotation] in the
System Settings
10
Date Size
Set the default value for [Size] displayed when [Date] is selected for [Annotation] in the
Page Number Style

Set the default value for [Style] displayed when [Page Number] is selected for [Annotation] on
the [Output Format] screen.
Page Number Position

Set the default value for [Position] displayed when [Page Number] is selected for [Annotation]
in the [Output Format] screen.
Page Number Size

Set the default value for [Size] displayed when [Page Number] is selected for [Annotation] in
the [Output Format] screen.
Sample Set
Set the default value for [Sample Set] in the [Job Assembly] screen.
296
Copy Mode Settings
Booklet Creation - Covers Tray

Set the default value for [Covers Tray] in the [Booklet Creation] screen.
Covers - Covers Tray

Set the default value for [Covers Tray] in the [Covers] screen.
Build Job - Separators Tray

Set the default value for [Separators] in the [Build Job - Separators Tray] screen.
Copy Control
These settings relate to copy operation control.
Memory Full Procedure
When the space of the hard disk runs out during scanning originals, a screen appears asking
how the partly stored data should be handled.
Once a certain time has elapsed with the confirmation screen displayed, the subsequent
processing is determined by these settings.
You can set the time until the memory full procedure is carried out. For more information, refer to Auto
Job Release (P.273).
Cancel Job
The stored data is discarded.
Run Job
The read-in data is treated as valid, and the part of the original read in is copied.
Maximum Stored Pages

Set the maximum number of stored pages of a copy original. You can set a number from 1 to
999 pages.
Auto Paper Off
Mixed Sized Originals - 2 Sided Copy

Specify paper to copy side 2 of the original if different size of originals for side 1 and side 2
are selected by automatic paper supply when the size of the side 1 differs from that of the
side 2 in 2-sided copy.
Important When the side 1 and side 2 are different sizes and if the side 2 is copied on the sheet on
which the side 1 has already been printed, an image may be missing.
Copy to new sheet

Side 2 is copied on the front of a new sheet.
Copy to Side 2
Side 2 is copied on the opposite side of Side 1 without changing the paper size.
Fine-tune 100%
You can fine-tune the magnification when copying at 100% (actual size). The set value is
applied when [Reduce/Enlarge] or [Preset %] on the [Copy] screen is set to 100%.
Set the value in the X/Y direction within the range 98 to 102% in 0.1% increments.
297
System Settings
Select the tray used when [Auto Paper] of [Paper Supply] in the [Copy] screen is cancelled
(the tray used when [Auto Paper] of [Paper Supply] is selected in the [Copy] screen, and
[Auto %] or [Independent X-Y %] is selected for [Reduce/Enlarge]).
10
10 System Settings
Important This feature is applied only when a copy is made with the document glass. This setting is not
reflected in the magnification (100%) under [Variable %], [Independent X-Y%] or [Calculator
%].
Note
A magnification displays [100%] even if [Fine-tune 100%] is set.
Background Suppress (Photo & Text)

Set the background suppression level for color copying. This setting is valid when [Photo &
Text] is selected for [Original Type] on the [Image Quality] screen.
The larger the value, the stronger the effect of removing background noise.
Background Suppression Level (Text)

Set the background suppression level for color copying. This setting is valid when [Text] is
selected for [Original Type] on the [Image Quality] screen.
Photo & Text/Printed Original

Set the type of original when [Halftone] of [Photo & Text] is selected for [Original Type] in the
[Image Quality] screen.
Normal
Copies with standard image quality.
Inkjet Originals
Select when copying an original printed with an inkjet printer. This improves the recognition of
inkjet colors.
Highlighted Originals
Select when copying an original marked with a highlight pen. This improves the recognition of
the highlight pen colors.
Original Type - Lightweight Originals

When [Text] is selected for [Original Type] in the [Image Quality] screen, set whether to
display a special original ([Lightweight Originals]).
Stamp Density
System Settings
Set the translucency of the stamp printed as annotation.

You can select from three translucency values: Darken, Normal, and Lighten. Darken
represents no translucency.
Note
If the stamp with [0%] density is printed over text, the text may no longer be readable.
Stamp Position (Side 2)

When an annotation stamp is specified for 2 sided copying, set where to place the stamp
printed on the reverse side.
10
Opposite to Side 1
Prints in a position symmetrically opposite to the front side.
Same as Side 1
Prints in the same position as the front side.
Date Position (Side 2)

When an annotation date is specified for 2 sided copying, set where to place the date printed
on the reverse side.
Opposite to Side 1
298
Copy Mode Settings

Same as Side 1
Page Number Position (Side 2)

When an annotation page is specified for 2 sided copying, set where to place the page
printed on the reverse side.
Opposite to Side 1
Same as Side 1
Original Size Defaults

Set the original sizes that appear in [Original Size] in the [Layout Adjustment] screen.
Original sizes can be assigned to the buttons other than [Auto Size Detect].
When frequently making copies of non-standard size originals, by presetting the nonstandard size, you can save time to enter the original size each time a copy is made.
A/B Series Size
You can select from sizes of A and B series.
Inch Size
You can select from sizes of inch series.
Others
You can select from other sizes.
Variable Size
You can enter any size. Set the width (X) from 15 to 432 mm, and the height (Y) from 15 to
297 mm in 1 mm increments.
Reduce/Enlarge Presets
Set the magnifications shown in [Preset %], in [Reduce/Enlarge] in the [Copy] screen.
Custom Colors
Set the custom colors used for [Single Color] and [Dual Color] in [Output Color].
You can assign custom colors with yellow (0 to 100%), magenta (0 to 100%), and cyan
(0 to 100%) to each of custom color buttons 1 to 6.
Note
Adjust so that the total of yellow, magenta, and cyan does not exceed 240%.
Annotation - Create Stamps

Register text to be printed with [Stamp] under [Annotation]. You can enter up to 32
characters.
299
System Settings
You can assign any magnification to the R/E Preset buttons.
10
10 System Settings
Network Settings
In [Network Settings], set the type of interface through which the machine is connected
to the client in [Port Settings], and the parameters required for communications in
[Protocol Settings].
For information on network settings, refer to the Network Administrator Guide.
When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to
CentreWare Internet Services (P.224), and refer to the Network Administrator Guide.
The following shows the reference section for each item.

Port Settings ..............................................................................................................................300
Protocol Settings .......................................................................................................................300
Machines E-mail Address/Host Name.....................................................................................301
Outgoing / Incoming E-mail Settings .......................................................................................301
PKI (Public Key) Settings.........................................................................................................301
Other Settings............................................................................................................................302
1
2
3

Select [Network Settings].

Port Settings
Set the interface by which the machine is connected to a client. In [Port Settings], you
can set the following items.
For information on port settings, refer to the Network Administrator Guide.
System Settings
10
1. Parallel
8. Bonjour
15. Mail Notice Service
2. USB
9. Salutation
16. UPnP Discovery
3. LPD
10. Port9100
17. Internet Service (HTTP)
4. NetWare
11. SNMP
18. SOAP
5. SMB
12. FTP Client
19. WebDAV
6. IPP
13. Receive E-mail
7. EtherTalk
14. Send E-mail
Protocol Settings
Set the parameters required for communications. In [Protocol Settings], you can set the
following items.
For information on protocol settings, refer to the Network Administrators Guide.
300
1. Ethernet Settings
4. TCP/IP - Subnet Mask
2. TCP/IP - Get IP Address
5. TCP/IP - Gateway Address
3. TCP/IP - IP Address
6. TCP/IP - IP Filter
Network Settings

Set the e-mail address and host name for the machine. In [Machines E-mail Address/
Host Name], you can set the following items.
For information on e-mail address/host name of the machine, refer to the Network Administrator Guide.
1. E-mail Address
2. Host Name
3. Domain Name
Outgoing / Incoming E-mail Settings

Set e-mail transmission and reception.
POP3 Server Settings
Set the POP3 server. In [POP3 Server Settings], you can set the following items.
For information on POP server settings, refer to the Network Administrator Guide.
1. POP3 Server Server Setup
5. POP3 Server Check Interval
2. POP3 Server IP Address
6. POP3 Server Login Name
3. POP3 Server Server Name
7. POP3 Server Password
4. POP3 Server Port Number
8. POP Password Encryption
SMTP Server Settings

Set the SMTP server. In [SMTP Server Settings], you can set the following items.
For information on SMTP server settings, refer to the Network Administrator Guide.
1. SMTP Server Setup
5. E-mail Send Authentication
2. SMTP Server IP Address
6. SMTP AUTH Login Name
3. SMTP Server Saver Name
7. SMTP AUTH Password
4. SMTP Server Port Number
System Settings
Domain Filter
Set accepted domains. In [Domain Filter], you can set the following items.
For information on domain filter, refer to the Network Administrator Guide.
1. Domain Filtering
2. Domains 1 to 50
10
PKI (Public Key) Settings

Set the HTTP-SSL/TLS.
Note
Before setting the HTTP-SSL/TLS communications, the device certificate must be set. For
information on the device certificate, refer to the Network Administrator Guide.
HTTP - SSL/TLS Settings

Set the SSL/TLS.
Device Certificate - Server
You can select a certificate to be linked.
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10 System Settings
SSL/TLS Communication
Enables or disables the SSL/TLS communications.
SSL/TLS Port Number
Specifies the port number used for SSL/TLS communication within the range from 1 to
65535.
Other Settings
You can make other settings. In [Other Settings], you can set the following item.
For information on other settings, refer to the Network Administrator Guide.
1. E-mail Receive Protocol
System Settings
10
302
Print Mode Settings
Print Mode Settings

In [Print Mode Settings], you make settings relating to the printer feature.

Allocate Memory...................................................................................................................... 303
Delete Form.............................................................................................................................. 305
Other Settings........................................................................................................................... 305
1
2
3

Select [Print Mode Settings].

Allocate Memory
For each interface, set the memory capacity for the receiving buffer (temporary storage
for data sent from the client).
You can change the receiving buffer capacity depending on the pattern of use and
purpose. Increasing the receiving buffer capacity may allow a client to be released
sooner from an interface.
Important If you change the memory capacity settings, the memory is reset, and therefore data stored
in all memory areas is lost.
It is not possible to assign more than the total memory. When the power is turned on, if the
settings exceed the available memory capacity, they are automatically adjusted by the
system.
Note
When a port is set to [Disabled], the corresponding items do not appear.

Depending on the amount of data sent from the client, increasing the memory capacity may
not change the time taken to release the client.
Specify a value for the PostScript memory capacity from 16.00 to 96.00 MB in 0.25 MB
increments.
Note
The maximum value that can be set varies according to the available memory capacity.
HP-GL/2 Auto Layout Memory

Specify the capacity for HP-GL/2 auto layout memory.
If a hard disk is not installed, data can be stored in the HP-GL/2 auto layout memory. You can
specify a value within the range from 64 to 5,120 KB in 32 KB increments.
Note
This feature appears when the PostScript 3 Kit is installed.

The maximum value that can be set varies according to the available memory capacity.
Receiving Buffer - Parallel

Set the parallel receiving buffer.
Specify a value from 64 to 1,024 KB in 32 KB increments.
303
System Settings
PostScript Memory
10
10 System Settings
Receiving Buffer - USB

Set the receiving buffer for USB.
You can specify the value within the range from 64 to 1024 KB in 32 KB increments.
Note
Receiving Buffer - LPD Spool

Off
Does not use spooling. While LPD print processing is being carried out for one client, data
cannot be received over the same interface from another client.
Specify a value for the dedicated LPD receiving buffer memory capacity from 1,024 to 2,048
KB, in 32 KB increments.
Memory
Carries out spooling. The receiving buffer for spooling uses a memory. When this setting is
selected, specify the memory capacity of a receiving buffer for spooling from 0.50 MB to
32.00 MB, in 0.25 MB increments.
Note that print data exceeding the set memory capacity is not accepted. In such cases, select
[Hard Disk] or [Off].
Hard Disk
Carries out spooling. The receiving buffer for spooling uses the hard disk.
Note
Receiving Buffer - NetWare

Set the NetWare receiving buffer.
Specify a value from 64 to 1,024 KB in 32 KB increments.
Receiving Buffer - SMB Spool

Off
Does not use spooling. While SMB print processing is being carried out for one client, data
Specify a value for the dedicated SMB receiving buffer memory capacity from 64 to 1,024 KB
in 32 KB increments.
Important If you select [Off], job names are displayed as "unknown document name".
System Settings
Memory
Carries out spooling. The receiving buffer for spooling uses a memory. When this setting is
selected, specify the memory capacity of a receiving buffer for spooling from 0.50 to 32.00
MB, in 0.25 MB increments.
Note that print data exceeding the set memory capacity is not accepted. In such cases, select
[Hard Disk] or [Off].
Hard Disk
10
Note
Receiving Buffer - IPP Spool

Off
Does not use spooling. While IPP print processing is being carried out for one client, data
Set a value for the dedicated IPP receiving buffer memory capacity from 64 to 1,024 KB in 32
KB increments.
Hard Disk
304
Print Mode Settings

Note
Receiving Buffer - EtherTalk

Set the EtherTalk receiving buffer.
Specify a value within the range from 1,024 to 2,048 KB, in 32 KB increments.
Receiving Buffer - Port 9100

Set the Port 9100 receiving buffer.
Specify a value within the range from 64 to 1,024 KB in 32 KB increments.
Delete Form
You can delete registered ESC/P forms.
Select [Delete Form].
Select the print mode to delete

forms.
Enter the form number with the

numeric keypad, and select
[Confirm].
Check the form name, and select [Delete Data].

ESC/P
Delete ESC/P emulation forms.
Form Number
When you select an item to be deleted, you can enter the form number. Specify a form
number from 1 to 64 (when a hard disk is installed, from 1 to 2,048).
Form Name
After you enter the form number and select [Confirm], the form name matching the entered
number appears.
System Settings
Other Settings
You can make other settings relating to the paper used in the printer.
Print Area
Set whether to expand the print area.
For information about the printable area, refer to Printable Area (P.563).
10
Substitute Tray
When there is no tray containing the paper size selected by the automatic tray selection,
select whether or not to print replaced with paper loaded in another paper tray. In the event of
using substitute tray, set the size.
Display Message
Does not use a substitute tray, but displays a paper loading message.
Use Larger Size
Replaces with the next larger paper size than that selected, and prints at the same size.
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10 System Settings
Use Closest Size
Replaces with the closest paper size to that selected, and prints. If necessary, the printing is
automatically reduced in size.
Note
If there is a client specification, the client specification takes precedence.
Select Tray 5 (Bypass)

Replaces with the paper in the Tray 5 (Bypass).
Paper Type Mismatch

Set the action to be taken when the paper type loaded in the paper tray does not match that
specified.
Print
Prints with the paper loaded in the tray.
Display Confirmation Screen
A confirmation screen appears to show procedures.
Display Paper Supply Screen
The [Paper Supply] screen appears to change the paper type of the selected tray.
Unregistered Forms
Set whether to print a job or not if a form specified for printing in a form data file (overlay
printing) is not registered on the machine. If you specify [Print], since the specified form is not
present, only the data is printed.
This setting is added to the print settings menu when there is a print specification from the
host computer.
Print User ID
When printing using a print driver, specify whether to print user identification information on
paper. The first 64 letters of the user information is printed.
Select a position to print from [Top Left], [Top Right], [Bottom Left], and [Bottom Right].
Note
To use the Print User ID feature, the user ID must be set on the print driver
beforehand. For more information, refer to the print driver's online help.
When user authentication information is not available, "Unknown User" is printed.
Banner Sheet
System Settings
Select whether to output banner sheets to separate different outputs.

A user name and document name are printed on a banner sheet.
Note
Even if the stapler feature is enabled, banner sheets are not stapled.
On a print job from a Macintosh, the document name does not appear on the banner sheet.
When printed, banner sheets are counted by meter.
Off
Does not print banner sheets.
10
Start Sheet
Prints a banner sheet before a print job.
End Sheet
Prints a banner sheet after a print job.
Start Sheet & End Sheet
Prints a banner sheet before and after a print job.
Banner Sheet Tray

Set the paper tray used for banner sheets.
Select from [Tray 1] to [Tray 4].
306
Print Mode Settings
PostScript Default Color

Set the default values for AdobePS and PDF color mode.
Note
PostScript Paper Supply

Select whether the PostScript DMS (Deferred Media Selection) feature is enabled or
disabled.
Note
PostScript Font Absence

Set the action to be taken when a PostScript font specified in a job is not present.
Note
Cancel Printing
Cancels printing.
Substitute Font and Print
Continues printing, using a substitute font. Courier is used as the substitute font.
If a Japanese font is replaced with the substitute font, it cannot be printed properly. When
printing with a Japanese font, select [Use ATCx] in [PostScript Font Substitution].
PostScript Font Substitution

Set whether to use ATCx as a substitute if a PostScript font specified in a job is not present.
The ATCx feature is used to print a job by replacing a specified Japanese font with the
Japanese PostScript font if the specified font is not installed on the machine.
Note
System Settings
10
307
10 System Settings
Scan Mode Settings

Make settings relating to the scanner feature.
Note

General Settings Tab.................................................................................................................308
Scan Defaults ............................................................................................................................308
Scan to PC Defaults ..................................................................................................................310
Original Size Defaults...............................................................................................................310
Output Size Defaults .................................................................................................................310
Reduce/Enlarge Presets.............................................................................................................311
Other Settings............................................................................................................................311
1
2
3

Select [Scan Mode Settings].

General Settings Tab

You can set items relating to the [General Settings] screen display.
Feature in 2nd Column
You can set the features shown in the second column of the [General Settings] screen.
You can select from [2 Sided Originals], [Scan Resolution], [Lighten/Darken], and [Reduce/
Enlarge].
System Settings
10
Reduce/Enlarge - 2nd to 4th Buttons

This item can be set when [Reduce/Enlarge] is selected in [Feature in 2nd Column].
Set the magnification shown in the second to fourth rows from the top of the 5 feature buttons
shown in [Reduce/Enlarge] in the [General Settings] screen.
Select the magnification from the registered R/E Preset buttons.
For information about R/E Preset buttons, refer to Reduce/Enlarge Presets (P.311).
Scan Defaults
Set the default values for the scanner feature. When the power is turned on or the
machine returns from a Power Save mode, or when the <Clear All> button is pressed,
the system returns to the defaults set here. By setting features you often use as
defaults, you can avoid extra operations required in use.
The values set become valid after the power has been turned off and on again.
Scanning Color
Set the default value for [Scanning Color] in the [General Settings] screen.
308
Scan Mode Settings
Original Type
Set the default value for [Original Type] in the [General Settings] screen.
File Format
Set the default value for [File Format] in the [General Settings] screen.
Thumbnail - Outgoing E-mail

Set the default value for [Thumbnail] of [DocuWorks High Compression] in [Output Format]
displayed in the [General Settings] screen when using the [E-mail] feature.
Thumbnail - Scan to PC
Set the default value for [Thumbnail] of [DocuWorks High Compression] in [Output Format]
displayed in the [General Settings] screen when using the [Scan to PC] feature.
Lighten/Darken
Set the default value for [Lighten/Darken] of [Lighten/Darken/Contrast] in the [Image Quality]
screen.
Contrast
Set the default value for [Contrast] of [Lighten/Darken/Contrast] in the [Image Quality] screen.
The contrast setting is valid when [Scanning Color] is set to [Color] or [Grayscale].
Sharpness
Set the default value for [Sharpness] in the [Image Quality] screen.
Set the default value for [Background Suppression] in the [Image Quality] screen.
Shadow Suppression
Set the default value for [Shadow Suppression] in the [Image Quality] screen.
Color Space
Set the default value for [Color Space] in the [Image Quality] screen.
Set the default value for [Original Orientation] when scanning.
10
Scan Resolution
Set the default value for [Scan Resolution] in the [Layout Adjustment] screen.
You can select from 200 dpi, 300 dpi, 400 dpi, and 600 dpi.

Note
System Settings
Important When [Device Color Space] is selected as default and Color Space (P.312) is set to [Off],
[Auto] of [Scanning Color] in the [General Settings] screen does not appear. In addition,
when a High-compression Image kit (optional) is installed to the machine, [PDF High
Compression] and [DocuWorks High Compression] of [Output Format] also do not appear.
309
10 System Settings
Edge Erase
Set the default value for [Edge Erase] in the [Layout Adjustment] screen. You can select from
[Normal] or [Edge Erase].

Set the default value for the amount of edges erased from the original in the top and bottom
directions in [Edge Erase] in the [Layout Adjustment] screen. Specify a value from 0 to 50 mm
in 1 mm increments.

Set the default value for the amount of edges erased from the original in the left and right
directions in [Edge Erase] in the [Layout Adjustment] screen. Specify a value from 0 to 50 mm
in 1mm increments.
Center Erase/Binding Erase

Set the default value for the binding erase amount of the original in [Edge Erase] in the
[Layout Adjustment] screen. Specify a value from 0 to 50 mm in 1 mm increments.
Image Compression
Set the default value for [Image Compression] in the [Output Format] screen.
E-mail Subject
Set the default value for the e-mail subject. Up to 128 characters can be entered for the
subject.
Scan to PC Defaults
You can select the default protocol (transfer protocol) used for transfer from FTP, SMB,
and SMB (UNC Format).

System Settings
Set the original size shown in [Original Size] in the [Layout Adjustment] screen. An
original size is assigned to each of the 11 buttons other than [Auto Size Detect].
When frequently scanning non-standard size originals, by presetting the non-standard
size, you can save time to enter the original size each time a document is scanned.
A/B Series Size
Select from 10 sizes of A and B series.
Inch Size
Select from 12 sizes of inch series.
10
Others
Select from other 13 sizes.
Variable Size
You can enter any size. Set the width (X) from 15 to 432 mm, and the height (Y) from 15 to
297 mm in 1 mm increments.
Output Size Defaults
310
Scan Mode Settings
Set the sizes to be displayed at [Output Size] when selecting [Auto %] for scanning
documents at [Reduce/Enlarge] in the [Layout Adjustment] screen.
Any output sizes can be assigned to output size buttons 1 to 8.
By setting the commonly used sizes, you can reduce the number of selection operations for
scanning.
A/B Series Size
Inch Size
Others
Set the magnifications shown in [Preset %] for [Reduce/Enlarge] in the [Layout
Adjustment] screen.
You can assign any magnification to the R/E Preset buttons 1 to 7 other than [100%].
Preset %
Select from 20 standard magnification ratios.
Variable %
You can specify a magnification within the range from 25 to 400% in 1% increments.
Other Settings
You can make other settings relating to the scanner feature specification.
Scan Service
Set whether or not to use the scanner feature.
Cancel Job
System Settings
While scanning an original, if there is insufficient hard disk space for the scanner, a screen
appears, asking how the partly stored data should be handled.
10
Run Job
The read-in data is treated as valid, and the part of the original read in is treated as a
complete stored file.

Set the maximum number of stored pages of a scan original. You can specify a number from
1 to 999 pages.
Saturation
Set the saturation when scanning a full color original. When carrying out a scan, it is
automatically adjusted according to this setting value.
311
10 System Settings
Background Suppression Level

For a color scan, set the background suppression level. This is valid when [Background
Suppression] is set to [Auto Suppression].
Shadow Suppression Level

Set the show-through prevention level. This is valid when [Shadow Suppression] is set to
[On].
Color Space
Set whether to display the color space feature.
When set to [Enabled], [Color Space] buttons appear in the [Image Quality] screen for [Email], [Scan to Mailbox], [Scan to PC], and [Job Template].
Important When [No] is selected as default and Color Space (P.309) is set to [Device Color Space],
[Auto] of [Scanning Color] in the [General Settings] screen does not appear. In addition,
when a High-compression Image kit (optional) is installed to the machine, [PDF High
Compression] and [DocuWorks High Compression] of [Output Format] also do not appear.
TIFF Format
Set the TIFF format for scanned data. You can select [TIFF V6] or [TTN2].
Image Transfer Screen

Select whether to display a message when the scan of an original is completed.
Disabled
Does not show a scan completion message.
Display Message Only
Shows a scan completion message.
Display Message and Screen
Shows a screen while original is being scanned, and also a scan completion message.
System Settings
10
312
Fax Mode Settings
Fax Mode Settings

In [Fax Mode Settings], you can make settings relating to the fax feature.
Note

Screen Defaults ........................................................................................................................ 313
Fax Defaults ............................................................................................................................. 313
Fax Control............................................................................................................................... 315
File Destination/Output Destination......................................................................................... 318
Reduce/Enlarge Presets ............................................................................................................ 319
Original Size Defaults .............................................................................................................. 319
Local Terminal Information ..................................................................................................... 320
iFax Control.............................................................................................................................. 320
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Select [Fax Mode Settings].

Screen Defaults
You can set items relating to the [Fax/Internet Fax] screen.
Fax Screen Default
Set the default screen that appears when the [Fax/Internet Fax] screen is displayed.
Select from the [Fax Recipients Programming Screen], [General Settings], and [Address
Book] screens.
General Settings - 2nd Column

System Settings
You can set the features that appear in the second column from the left of the [General
Settings] screen. By setting the most commonly used features, you can avoid extra
operations such as selecting tabs.
Address Book Default

Set the address number that appears at the top of the screen when the address book is
displayed.
Specify an address number in the range from 1 to 500.
Note
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When the Speed Dial Extension Kit is installed, you can specify a value up to 999.
Transmission Screen
Set whether to display transmission status during transmission.
Fax Defaults
You can set the default values for the fax feature. When the power is turned on or the
machine returns from a Power Save mode, or when the <Clear All> button is pressed,
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10 System Settings
the system returns to the defaults set here. By setting features you often use as
defaults, you can avoid extra operations required in use.
Lighten/Darken
Set the default value for [Lighten/Darken] in the [General Settings] screen.
Original Type
Set the default value for [Original Type] in the [General Settings] screen.
Resolution
Set the default value for [Resolution] in the [General Settings] screen.

Note
Skip Blank Pages

Set the default value for [2 Sided Originals] as [2 Sided (Skip Blank Pages)] in the [Layout
Adjustment] screen.
Support Center.
Transmission Report
Set the default value for [Transmission Report] of [Report/Read Receipts] in the
Set whether a report for checking the transmission results is automatically printed.
Delivery/Read Receipts
Set the default value for [Read Receipts (MDN)] of [Report/Read Receipts] in the
Set whether to request an iFax recipient to send a confirmation mail indicating the iFax
transmission result to the sender.
System Settings
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Communication Mode
Set the default value for [Communication Mode] in the [Transmission Options] screen.
Delayed Start - Start Time

Set the default value for [Start Time] of [Priority Send / Delayed Start] in the [Transmission
Options] screen.
Send Header
Set the default value for [Send Header] in the [Transmission Options] screen.
iFax Profile
Set the default value for [iFax Profile] in the [Transmission Options] screen.
iFax Subject
Set the default value for the iFax subject. Up to 128 characters can be entered for the
subject.
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Fax Mode Settings
Fax Control
You can set the fax control settings.
Re-enter Recipients
Set whether to re-enter the recipient after once specifying the recipient, in order to reduce the
risk of sending fax or iFax to the wrong address. When Re-enter Recipients is activated, if
you specify the recipient by entering the phone number, or by selecting from the Address
Book, the screen prompting you to re-enter the recipient appears. If the same recipient has
been entered, the transmission process will start.
Re-enter Broadcast Recipients

This setting is required when you activated [Re-enter Recipients]. Set whether to allow the
Broadcast Send.
Enter Once Only
Allows the Broadcast Send. No need to re-enter the recipient.
Enter Twice
Allows the Broadcast Send. Re-entering the recipient is required.
Broadcast Disabled
No Broadcast Send is allowed.
Re-enter Speed Dial Recipients

This setting is required when you activated [Re-enter Recipients]. Select how to re-enter a
recipient after the first entry.
Enter Once Only
No need to re-enter the recipient.
Enter Twice
Use the speed dial feature to re-enter the recipient.
Re-enter Fax Number or E-mail

Specify the recipient by dialing the fax number or entering the e-mail address.
Send Header - Polling
System Settings
Set whether to attach a send header to a polling document.

A polling document means that an original is stored in the machine's public mailbox for
polling, and can then be sent by an operation from the other end.
Documents for Polling - Auto Delete

Set whether to automatically delete a polling document after transmission.
Rotate 90 Degrees
If the original can be rotated and sent without reducing the original image, set whether to
automatically rotate the document.
Note
If an arbitrary magnification is specified in [Reduce/Enlarge], automatic rotation transmission

does not function.
Mixed Sized Originals Scanning Mode

If only documents of the standard sizes are scanned, it is recommended that you set
[Standard Size].
Important When [Standard Size] is selected, image loss may occur if the following types of documents
are scanned:
- Non-standard size documents
- B4 size documents with the inch series setting in [Paper Size Settings]
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10 System Settings
Skip Blank Pages

Set whether to use the feature that detects blank sheets while scanning 2-sided documents
and transmits only documents whose surface is not blank.
Note
Support Center.
Sender ID
For G3 communications, you can select whether to notify the G3-ID to recipients.
Redial Attempt
The redial feature automatically redials when the recipient is busy, or does not respond for
any other reason. Specify the number of redials from 0 to 9.
Redial Interval
Specify a redialing interval from 0 to 15 minutes in 1 minute increments.
Save Undelivered Faxes

Set whether to save a fax document if fax transmission failed. When [Yes] is selected, the
[Undelivered Faxes] button appears on the [Stored Documents] tab of the [Job Status]
screen. Select this button to send the fax document again.
For details on [Undelivered Faxes], refer to Undelivered Faxes (P.365).
Save Cancelled Faxes

When [Yes] is selected for [Save Undelivered Faxes], set whether to also save cancelled fax
documents.
Saved Faxes - Auto Delete

When [Yes] is selected for [Save Undelivered Faxes], set whether to automatically delete
saved documents in 24 hours.
Transmission Interval
System Settings
Specify a value for the interval between the end of one transmission and the beginning of the
next, from 3 to 255 seconds in 1 second increments.
A longer transmission interval increases the total time to send a broadcast transmission, for
example, but allows calls to be received during the standby time.
Batch Send
A batch send means that when multiple transmissions have been stored for the same
address, the documents are sent in a single transmission to the address, and this sets
whether or not to do this. When Batch Send is set, the communications cost can be reduced.
Select whether to use the batch send feature.
Note that a batch send is not possible for manual transmissions, broadcast, relay broadcast,
mailbox transmissions, and transmissions with a specified time before the specified time.
When using a redial, resend, or delayed start send transmission job or the authentication
feature, to send to the same address from different users, then a batch send is not possible.
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Manual Send/Receive Default

When using on-hook or off-hook, set whether the initial state of the touch screen is [Manual
Send] or [Manual Receive].
Auto Switch Attempts

Set the number of times the phone ring should sound for an incoming call before starting fax
communications. Set a value from 0 to 9 rings.
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Fax Mode Settings

If the other party is a telephone, within the set number of rings you can use an external
telephone to answer the call. If it is a fax, switch manually to receiving.
Fax Receiving Mode

Set the default value for [Fax Receiving Mode] in the [Machine Status] screen displayed by
pressing the <Machine Status> button. Select whether to receive a fax transmission
automatically or manually.
Border Limit
When the length of a received document is more than the paper size, set the length to make
a page break. You can specify a value within the range from 0 to 127 mm in 1 mm
increments.
This setting can conveniently be used together with the following Auto Reduce on Receipt
feature.
Auto Reduce On Receipt

When the length of a received document exceeds the paper length but is within the page
break threshold value, select whether to automatically reduce the image to fit the page.
This setting can conveniently be used together with the Border Limit feature. If you select
[No], the part of the image beyond the paper length is discarded.
Receiving Paper Size

Set the method of notifying the paper size on which the received document will be printed,
from the receiver to the sender.
Tray Mode
Specify the paper tray for printing the received fax document. Only the specified paper tray
will be used for printing the received documents. Multiple paper trays can be specified except
for the bypass tray. If the fax document cannot be printed on the paper loaded on the
specified paper trays, automatically it will be printed on the paper loaded on the bypass tray.
User Mode
The paper size to be printed is specified (declared), and regardless of whether it is loaded
into a tray, only the declared size paper is used for printing. When [User Mode] is selected,
select paper sizes from [A3 ], [A4 ], [A4 ], [A5 ], [B4 ], [B5 ], and [8.511" ]. You can
select more than one paper size.
Set to have two received pages printed combined on one sheet. This is convenient for saving
paper.
For example, when two A5 pages are received, they are printed on a single A4 sheet.
However, if paper of the same paper size as the received document is declared in [Receiving
Paper Size], it is printed on that size. Depending on the sizes of the received documents,
multiple-up receiving may not be possible.
2 Sided Printing
Set whether to print received fax documents (including iFax received documents) as 2-sided.
This is convenient for saving paper.
Note
Even if you select [On], depending on the data, 2-sided printing may not always be possible.

Specify an amount of border erased from the original in the top and bottom directions. You
can specify a value within the range from 0 to 20 mm in 1 mm increments.
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System Settings
2 Pages Up On Receipt
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10 System Settings

Specify an amount of border erased from the original in left and right directions. Specify a
value in the range from 0 to 20 mm, in 1 mm increments.
Reduce 8.5x11"
Original to A4
When [Reduce/Enlarge] in the [Layout Adjustment] screen is set to [Auto %], you can set
whether to reduce 8.511
size to A4 , while scanning the original.
Pseudo-Photo Gradation Mode

You can set the toning method for photo originals. To get closer to photo image quality, select
the handling of intermediate tones (gray). You can select from [Error Diffusion] and [Dither].
Box Selector - Line Setup

Select whether to use the Box Selector - Line Setup feature.
The Box Selector - Line Setup feature allows you to classify received documents into line
types and store them in specified mailboxes.

When the space of the hard disk runs out during scanning originals, a screen appears asking
how the partly stored data should be handled.
Cancel Job
Run Job
The read-in data is treated as valid, and the part of the original read in is treated as a
complete stored file.

Specify the maximum number of stored pages of a fax original. You can set a number from 1
to 999 pages.
System Settings
Mailbox Receive Display Priority 1 to 3

Set the priority to display the fax document information received using mailboxes. For
instance, when using Network Scanner Utility2, the fax information is displayed in the
[Recipient] section of the document list screen.
There are the priority levels from 1 - 5. All priority can be set, however, if you want to display
only one priority level, make the settings of all priority levels the same.
Note
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Direct Fax
Set whether to allow the use of Direct Fax. When selecting [Disabled], Direct Fax feature
cannot be used.
File Destination/Output Destination

File Destination/Output Destination allow you to specify a method for classifying
received documents into specified mailboxes. This setting is used for the box selector
feature.
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Fax Mode Settings
File Destination - Line Setup

Classifies received documents by line type and stores the documents in specified mailboxes.
Select [File Destination - Line

Setup].
Select the line you want to register,

and select [Change Settings].
Note
The displayed items may be

different, depending on the
options installed.
Select [On].
Enter the mailbox number (3-digits)

where you want to store the
documents, with the numeric
keypad.
Select [Save].
Output Destination - Line Setup

In [Output Destination - Line Setup], you can set the output destination for each receiving line,
and the destination for a mailbox print.
Note
The displayed items may be different, depending on the options installed.
You can set the magnifications shown in [Preset %] for [Reduce/Enlarge] in the [Layout
Adjustment] screen. You can assign any magnification to the 7 buttons other than
[100%] and [Auto %].
Preset %
You can select from 23 preset ratios.

You can set the original size shown in [Original Size] in the [Layout Adjustment] screen.
An original size is assigned to each of the 11 buttons other than [Auto Size Detect].
When frequently scanning non-standard size originals, by presetting the non-standard
size, you can save time to enter the original size each time a document is scanned.
A/B Series Size
Inch Size
Others
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System Settings
Variable %
You can specify a magnification from 50 to 400% in 1% increments.
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10 System Settings
Local Terminal Information

You can set the local terminal information, including a local name and sender name.
Note
The displayed items may be different, depending on the options installed.

There are a maximum of three lines that can be used for G3 communications: line 1, line 2,
and line 4.
For each line, you can set a G3 ID (fax number), G3 dialing type, and G3 line type.
Local Name
Register the name of the local terminal as the local name.
The local name is shown in the recipient's [Activity Report]. However, depending on the
recipient's device, it may not be shown.
Using the displayed keyboard and the numeric keypad, make the specification with not more
than 20 characters.
Company Logo
Register a senders name. The sender name is the name of the local terminal as printed in
the send headers and on cover notes.
Using the displayed keyboard and the numeric keypad, make the specification with not more
than 30 characters.
Machine Password
Set the machine password when you want to limit the other parties that can send faxes.
When the machine password is set, only a party that sends the correct machine password by
F code is allowed to send or poll. Note that this means that faxes cannot be accepted from a
fax without the F code feature.
G3 Line 1, 2, 4 - Fax ID
When using G3 communications, register the G3 ID. The G3 ID is normally set to the local
terminal fax number.
Using the displayed keyboard and the numeric keypad, specify with not more than 20 digits.
Note
A G3 ID (fax number) consists of not more than 20 digits, including 0 to 9, +, and space.
G3 Line 1, 2, 4 - Dial Type

System Settings
Set the dial type.
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Tone
Tone dialing line.
10pps
Pulse dialing line.
G3 Line 1, 2, 4 - Line Type

Set the line type.
PSTN
Subscriber telephone line.
PBX
Private branch exchange.
iFax Control
You can make the settings relating to control of Internet fax (iFax) operation.
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Fax Mode Settings
iFax Path
Set the iFax communication path.
Via E-mail Server
Sends e-mail through an SMTP server.
Direct (P2P)
Directly sends to the machine with the iFax feature, without using an SMTP server.
Broadcast iFax Profile

Set the default value for iFax profile when carrying out an iFax broadcast send.
A profile is specified to restrict attribute information such as image resolution and paper size
for transmissions between iFax-compatible machines.
Important The TIFF file profiles that can be handled depend on the recipient's machine with the iFax
feature. When specifying a profile, check that it can be handled by the recipient's machine with
the iFax feature.
TIFF-S
This profile is the iFax standard. For documents that are larger than A4, the size is reduced
automatically to A4 for transmission.
TIFF-F
Select this profile when you specify super-fine for the resolution or when you send A3 or B4
documents.
TIFF-J
Broadcast Communication Mode

Set the default value for communications mode of the iFax Broadcast Send feature.
Delivery Confirmation Method

Set the default value for the method of confirming that a transmitted iFax has arrived at its
destination.
Note
You can select [Delivery Receipts] when the destination machine supports the DSN feature.
You can use [Read Receipts] when the destination machine supports the MDN feature.
Read Receipts
You can confirm whether the iFax including attachments you sent was processed properly at
the recipient.
Incoming iFax Print Options

Set the print operation to be enabled when e-mail that is sent to the machine's e-mail address
is received from a machine with the iFax feature.
Attachment
Only prints the attached documents.
Full Headers and Contents
Prints the e-mail headers and body of the e-mail. When you check a mark to [Print S/MIME
Information], S/MIME Information is also printed.
Basic Headers and Contents
Prints a part of e-mail headers (From/To/Subject/Date) and the body contents.
Auto Print
321
System Settings
Delivery Receipts
You can confirm whether the iFax you sent was delivered to the recipient's mailbox
successfully.
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10 System Settings
If [Auto Print] is enabled, prints out only when the e-mail has its contents.
Incoming iFax Output Destination

Set the output tray to be used for printed iFax documents.
Note
Fax Transfer from Address Book

Set whether to set restrictions when forwarding e-mail received in SMTP format by iFax to fax
addresses not in the address book.
Off
Forwarding is not restricted.
On
Checks if the forwarding fax number is listed in the address book, and if not, refuses the
received e-mail and destroys the data.
Fax Transfer - Add Sender Header

When forwarding received e-mail from iFax to fax, select whether to add a send header (start
time, sender name, recipient name, G3 ID, and number of pages).
Fax Transfer Maximum Data Size

When sending a received e-mail from iFax to a fax, set the maximum data size.
Off
No limit on data size.
On
Specify a value within the range from 1 to 65,535 KB, in 1 KB increments. If a data size
exceeds the specified value, the data is discarded.
System Settings
10
322

In [E-mail/Internet Fax Settings], you can make settings relating to the e-mail and iFax
features.
Note
This feature does not appear for some models. An optional package is necessary. For

E-mail Control.......................................................................................................................... 323
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Select [E-mail/Internet Fax Settings].

E-mail Control
You can set the specifications for e-mail transmissions.
Maximum E-mail Size
Select whether or not to set an upper limit on data size in e-mail transmissions.
Off
No limit on data size.
On
Set an upper limit on data size.
You can specify a value within the range from 50 to 65,535 KB in 1 KB increments.
Note
If the set value is exceeded, the e-mail transmission is aborted.
Maximum Address Entries
Note
This item does not apply to the iFax feature.
Incoming E-mail Print Options

When an e-mail sent to the e-mail address of the machine is received, you can select the
print operation.
System Settings
Set the maximum number of addresses that can be specified when sending an E-mail.
The number of addresses is the total number of To:/Cc:/Bcc:.
You can set the maximum number of addresses in the range from 1 to 100. If the maximum
number of addresses is exceeded, the e-mail transmission is aborted.
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Attachment
Only prints the attached documents.
Full Headers and Contents
Prints the e-mail headers and body of the e-mail.
When you check a mark to [Print S/MIME Information], S/MIME Information is also printed.
Basic Headers and Contents
The basic headers (From/To/Subject/Date) and the contents of the E-mail are printed.
When you check a mark to [Auto Print], the machine prints only E-mail that has contents.
Auto Print Error Mail
323
10 System Settings
Select whether the error e-mail resulting from an incorrect address, or transmission error
should be automatically printed.
Note
The job for printing error e-mail is displayed as error on the [Job Status] screen and a job
history report even when the job has been complete successfully.
Response to Read Receipts

Set whether or not to respond when a read receipt (MDN) is requested.
Off
Does not respond.
On
Automatically notifies the sender that the e-mail has been processed.
Read Receipts
When an e-mail is sent from the machine, select whether to require the recipient to return the
read status.
Note
This item does not apply to the iFax feature.
Off
The read receipts (MDN) feature is disabled.
On
All users are permitted to use the read receipts (MDN) feature.
Auto Print Delivery Confirmation Mail

Select whether to automatically print transmission result e-mails (DSN response/MDN
response).
Off
Transmission result e-mails are not printed.
On
Transmission result e-mails are automatically printed regardless of success or failure of the
transmission.
Print when delivery fails
Prints only when the transmission failed.
System Settings
Max No. of Pages for Split Send

Select whether to split the attachment data into pages for transmission. When split for
transmission, set the number of pages.
Important It is only possible to split into multiple-page files when the output file format is specified as
PDF, DocuWorks or multiple-page TIFF.
Off
The attachment data is not split for transmission.
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On
Set a value from 1 to 999 pages, in 1 page increments.
Allow Casual Users to Edit From

Set whether to protect e-mail addresses from being changed by unauthenticated users under
[From] on the [E-mail] tab.
Allow Guest Users to Edit From

Set whether to protect e-mail addresses from being changed by guest users under [From] on
the [E-mail] tab.
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Allow to edit From if Search Found

Set whether to protect e-mail addresses from being changed under [From] on the [E-mail] tab
when an authenticated user retrieves an e-mail address from the LDAP server.
Allow to edit From if Search Failed

Set whether to protect e-mail addresses from being changed under [From] on the [E-mail] tab
when an authenticated user fails to retrieve an e-mail address from the LDAP server.
E-mail Sending When Search Failed

Set whether to disable [E-mail] when an authenticated user fails to retrieve an e-mail address
from the LDAP server.
System Settings
10
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10 System Settings

In [Mailbox/Stored Document Settings], make the settings for handling documents
stored in mailboxes. The following shows the reference section for each item.
Note
Mailbox Settings .......................................................................................................................326

Stored Document Settings.........................................................................................................327

Select [Mailbox/Stored Document Settings].
Mailbox Settings
You can set actions after retrieving documents by a client and when forwarding
received iFax documents.
Documents Retrieved By Client
Set whether to delete a document stored in the mailbox when it is retrieved by the client.
Delete according to Mailbox Settings
Follows the settings for individual mailbox.
For information about setting the mailbox, refer to Delete Document After Retrieval (P.329).
Force Delete
Ignores the settings for each individual mailbox, and when a document is retrieved by a client,
the retrieved document is forcibly deleted.
Print & Delete Confirmation Screen

Set whether to display a confirmation screen before printing documents that are stored in the
mailbox.
System Settings
10
Convert Custom to Standard Size

Set whether to convert a fax document of non-standard size to the standard size.
Standard Size Threshold Value

Specify a threshold value for standardizing a document, in the range from 1 to 10 mm.
iFax to iFax
Select whether to permit automatic forwarding of documents received in a mailbox from an
iFax-compatible machine to an iFax-compatible machine.
iFax to E-mail
Select whether to permit automatic e-mail forwarding of documents received in a mailbox
from an iFax-compatible machine.
326
Stored Document Settings

You can select whether to automatically delete documents stored on the machine. Set
the document expiration date, and the time of deletion.
You can also set the stored document to be deleted by the types of document.
Document Expiration Date
Set the document expiration date. If automatically deleted, you can specify a date (elapsed
days) and time of deletion. This setting applies to all stored documents.
Off
The stored documents to be printed are not to be deleted, because you cannot set the Document Expiration Date.
On
Specify the Document Expiration Date. The stored documents will be deleted at the time
specified in [Delete Expired Documents].
Documents kept for
Set the document retention period in the range 1 to 14 days.
Documents deleted at
Set the time for the document to be deleted after the expiration date, in the range from 0 to 23
hours, 00 to 59 minutes.
When a storage period is set, set document deletion to enabled. For more information, refer to Delete
Expired Documents (P.329).
Delete Charge Print Documents

Select whether or not to delete charge print documents after the expiration date.
Delete Secure Print Documents

Select whether or not to delete secure print documents after the expiration date
Note
This item does not appear when [Receive Control] under [Charge Print Settings] is selected
as follows:
- [According to Print Auditron] > [Job Login Success] > [Save in Private Charge Print]
- [Save in Private Charge Print]
For more information, refer to Charge / Private Print Settings (P.348).
System Settings
Delete Private Charge Print Docs.

Select whether or not to delete private charge print documents after the expiration date.
Note
This item appears when [Receive Control] under [Charge Print Settings] is selected as
follows:
- [Save in Private Charge Print]
For more information, refer to Charge / Private Print Settings (P.348).
10
Delete Sample Print Documents

Select whether or not to delete sample print documents after the expiration date.
Print Job Confirmation Screen

You can change the number of document copies on a confirmation screen when the number
of copies is modifiable for the document. Set whether to display the confirmation screen.
327
10 System Settings
Setup Menu
In [Setup Menu], you can register or update mailboxes, job flows, and Address Book.
Note

Mailbox .....................................................................................................................................328
Job Flow Sheets ........................................................................................................................330
Address Book (Address Number) .............................................................................................334
Group Send ...............................................................................................................................340
Comments .................................................................................................................................341
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In the [System Settings] screen, select [Setup Menu].

Select any item.
Mailbox
Register mailboxes in order to store scanned documents, carry out mailbox
communications, or distribute received documents to mailboxes. You can register up
to 200 mailboxes.
Scanned documents, and documents send to a mailbox or private mailbox are stored
in specified mailboxes. According to the purpose, you can create various mailboxes,
such as mailboxes for receiving documents and for sending documents (stored for
polling).
You can check the current mailboxes in the Mailbox list. For more information, refer to Mailbox List
(P.383).
Select [Mailbox].
Select the mailbox to be registered,

and select [Create/Delete].
System Settings
Note
10

You can specify the mailbox
directly by entering a threedigit number with the numeric
keypad.
When creating a new mailbox, a

passcode entry screen in order to
set the access limit appears.
Check Passcode
Set an access restriction to permit
operations for specified users only.
Check Passcode
Set whether to check the passcode.
Passcode
328
Setup Menu
To use the Access Restriction feature, enter a passcode. You can enter a passcode of up to
20 numeric digits (0 to 9).
Target Operation
Set the operations to be restricted.
z
Always (All Operations)

A passcode entry is required when a mailbox is selected or a document in a mailbox is printed
or deleted.
Save (Write)
A passcode entry is required when a mailbox is selected.
Print/Delete (Read)
A passcode entry is required when printing or deleting the document in the mailbox.
Select [Save] after limiting the access to the mailbox.
Select any item, then select [Change Settings].
Select [Save] after setting the items.
Mailbox Name
Set a mailbox name.
Using the displayed keyboard and the numeric keypad, you can enter up to 20 characters.For
information about how to enter characters, refer to Entering Text (P.271).
Delete Document After Retrieval

When a document stored in a mailbox is printed, or is retrieved by an external action, set
whether the document should be deleted.
No
The document is left stored.
Yes
After the document is printed, or is retrieved by an external action, it is automatically deleted.
Delete Expired Documents

Specify whether to enable the feature to delete documents stored in a mailbox at a specified
time after a retention period has expired.
System Settings
No
Even when the set retention period has elapsed, documents are not deleted.
Yes
Set the document retention period. Documents are deleted at a specified time after the
retention period has expired. However, if the retention period has not been specified,
documents are not deleted even when [Yes] is selected.
For information about setting the document retention period, refer to Mailbox Settings (P.326).
Link Job Flow Sheet to Mailbox

Makes a link with a job flow sheet and a mailbox. You can determine how documents stored
in a mailbox are processed by linking the mailbox to a job flow sheet in which a series of
operations are registered.
For the method of registering a job flow, refer to Job Flow Sheets (P.330).
Cut Link
Cancels the link between a mailbox and its job flow sheet.
Create/Change Link
A screen for linking a job flow sheet appears. You can select from the existing job flow sheets
or create a new job flow sheet.
329
10
10 System Settings
For information about the operation, refer to Job Flow Sheets (P.330).
Auto Start
If you select the [Auto Start] check box, when a document is stored in the mailbox, the
procedure registered in the job flow is automatically started.
When the [Delete Mailbox] Button is Selected

Deletes the selected mailbox.
If there are documents in the mailbox, all documents are deleted. All job flow sheets created
in the mailbox are also deleted.
Important Once a document or job flow is deleted, it cannot be recovered.
Job Flow Sheets

Job flow is a feature for executing a series of registered actions.
The target of a job flow is documents stored in a mailbox. Two methods are available:
1) automatically start a job flow when a document is stored to a mailbox, or 2) select a
job flow to manually act on documents stored in the mailbox.
To start a job flow, you must link the job flow to a mailbox. Documents are automatically
processed by the job flow sheet when they stored in the mailbox.
Note
To link a mailbox with a job flow sheet created with [Job Flow Sheets], start from [Send from
Mailbox]. For more information, refer to Configuring/Starting Job Flow (P.211).
Features that can be registered are listed below.
System Settings
10
330
Forwarding specification (fax transmission, iFax transmission)
Multiple forwarding specifications, multiple processing execution
Print
Setup Menu
Depending on the method of storing in the mailbox, there are restrictions on the combination
of features.
Output
Input
Print
Fax
iFax
transmission
Mail
FTP
SMB
*1
Fax Documents for

Private Polling
Scanning
Fax to Mailbox
O*2
iFax Received
Print Stored
O: Available
X: Not available
U: Available depending on System Administration mode settings
*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading
the document in portrait orientation will reduce the size of the iFax image.
*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the
USB cable is disconnected while the document is being printed.
Restrictions on Using Job Flow

A job flow can be used by single or multiple users, or can be used by linking to a specific
mailbox. The use of job flows is restricted by the authentication feature.
For information about the available job flow features and restrictions on use, refer to Authentication for
Job Flow Sheets and Mailboxes (P.394).
Select [Job Flow Sheets].
Carry out the job flow operation.
Sheet Filtering
Filters the job flow sheets displayed. The screen display depends on the user authentication
feature settings.
System Settings
Select the filtering conditions, then

select [Save].
Create
The [Create Job Flow Sheet] screen appears.
10
Refer to Create Job Flow Sheet (P.332).

Edit/Delete
The [Details] screen appears.
Refer to Edit/Delete (P.333).
Search by Name
Searches for job flows that partially match the entry. The machine searches through job flow
names that were registered upon each job flow creation. The entry can be up to 128
characters long.
331
10 System Settings
Search by Keyword
Searches for job flows that fully match the entry. The machine searches through keywords
that were registered upon each job flow creation.
Select Keyword
Displays the [Select Keyword] screen. Select a keyword registered in the system settings to
search for job flows. Job flows that fully match the entry are searched. The machine searches
through keywords that were registered upon each job flow creation.
For information on the keyword registry, refer to Job Flow Sheet Keywords (P.334).
Create Job Flow Sheet

Creates a new job flow.
Select the item to be changed.
Delete Settings
Deletes the setting values of the selected items.
Change Settings
Confirm or change the settings of the selected items.
Name
Set the name for the job flow sheet, of up to 128 characters.
Description
Set the description of the job flow sheet, of up to 256 characters.
Keyword
Enter a keyword of up to 12 characters for job flow search. You can also use the keywords
that are registered in the job flow search keyword.
For information on the job flow keyword search, refer to Job Flow Sheet Keywords (P.334).
System Settings
Send as Fax
Specify the fax transmission address. You can specify a total of up to 100 addresses, using
either address numbers or direct input.
Important It is not possible to use wildcard or group dial number specifications.
Address Number
Specify an address with an address number. Enter the address number with the numeric
keypad, and select [Save]. The specified address appears in [Recipient Name/Fax Number]
in the [Send as Fax] screen.
10
New Recipient
Specify a new address. Select the item you want to change, and select [Change Settings].
The specified address appears in [Recipient Name/Fax Number] in the [Send as Fax] screen.
Delete Recipient
Deletes all information for the selected address.
Change Settings
Confirm or change the selected recipients.
For information about the method for confirm/change, refer to Address Book (Address Number)
(P.334).
332
Setup Menu
Send as iFax
Specify an address for iFax transmission.
You can specify a total of up to 100 addresses, using either address numbers or direct input.
Important It is not possible to use wildcard or group dial number specifications.
Address Number
Specify an address with an address number. Enter the address number with the numeric
keypad, and select [Save]. The specified address appears in [Recipient Name/E-mail
Address] on the [Send as iFax] screen.
New Recipient
Specify a new address. Select the item you want to change, and select [Change Settings].
The specified address appears in [Recipient Name/E-mail Address] on the [Send as iFax]
screen.
Delete Recipient
Deletes all information for the selected addresses.
Change Settings
Confirm or change the selected recipients.
For information about the method for confirm/change, refer to Address Book (Address Number)
(P.334).
Print
Make print settings. When [On] is selected, you then configure print settings.
Quantity
Set the number of copies from 1 to 999, in 1 copy increments.
Paper Supply
Select the printing paper tray. When [Auto Paper] is selected, the same paper size as the
original size is printed.
Note
When printing the fax document for Private Polling and Fax to Mailbox, if [Tray Mode] in
[Receive Paper Size] is selected, the document will be printed automatically on the paper
loaded on the bypass tray in case the specified paper tray cannot be used. For information
on [Receive Paper Size] settings, refer to Receiving Paper Size (P.317)
Auto Paper
A suitable paper tray is automatically selected.
Trays 1 to 4
Select paper from 4 trays.
Bypass
Prints on paper loaded in the Tray 5 (Bypass).
System Settings
2 Sided Printing
Sets the 2-sided printing option.
Output
Perform the stapling, hole punching, and output destination settings.
z
Stapling
Set the position for stapling.
Hole Punching
Set the position for punching.
Output Destination
Select the output destination.
10
Edit/Delete
Check the content of a job flow sheet, and edit, copy, or delete it.
333
10 System Settings
Note
Some operations may be restricted according to types of job flow owners, authentication
settings, and user types. For details, refer to Authentication for Job Flow Sheets and
Mailboxes (P.394).
Delete
Deletes the selected job flow sheet.
Copy
Makes a copy of the selected job flow sheet. From the copy of the job flow sheet, you can
create a new job flow sheet.
The method of creation is the same as when creating a new job flow sheet. For more information, refer
to Create Job Flow Sheet (P.332).
Edit
Edit the selected job flow sheet.
The changing method is the same as when creating a new job flow sheet. For more information, refer to
Create Job Flow Sheet (P.332).
Job Flow Sheet Keywords

Registering a keyword for Job Flow Search allows you to search for the job flow by
keyword. Up to 12 characters are allowed for a job flow search keyword.

You can store frequently used addresses in an address book. Select an address type
from fax, iFax, e-mail, and server (FTP/SMB).
When an address is registered, you can search for it with [Address Book] on the [Fax],
[iFax], and [E-mail] screens.
You can store a total of 500 addresses for fax, iFax, e-mail, and server (FTP/SMB).
Note
If the Speed Dial Extension Kit (optional) is installed, you can register up to 999 locations.
Abbreviated address numbers (001 to 070) are supported by the one touch buttons. The one
touch buttons are available for fax and iFax.
System Settings
To specify an e-mail or server (FTP/SMB) address (for insertion in the address book), it is
not possible to use an address number specified with the numeric keypad, one-touch
dialing, or a group dial number.

Note
10
2
To display the [Address Book]

screen, press the <Log In/
Out> button and enter the
user ID, and then select
[System Settings] > [Setup
Menu] > [Address Book]. If
[Setup Menu] is displayed on
the [Setup Menu] screen,
select [Setup Menu] >
[Address Book].
Press the abbreviated number you want to register, and select [Create/Delete].
Note
Select [
] to return the previous screen or [
] to move the next screen.
By entering a three-digit number with the numeric keypad, you can specify the abbreviated
number directly.
334
Setup Menu
Select [Address Type], and select

[Change Settings].
Select the address type, and select

[Save].
Select the item to be set, and

When the settings are completed,

select [Save].
When selecting [Fax] as the address type
The following items appear.
z
Address Type
Maximum Image Size
Fax Number
Delayed Start
Recipient Name
Remote Mailbox
Index
F Code
Relay Station Setup
Relay Broadcast
Communication mode
Billing - Day Time
Resolution
Billing - Night Time
Cover Note
Billing - Midnight
When selecting [iFax] as the address type

Address Type
Resolution
E-mail Address
Maximum Image Size
Recipient Name
iFax Profile
Index
Communication mode
System Settings
When selecting [E-mail] as the address type

z
Address Type
First Name
E-mail Address
Custom Item 1
Recipient Name
Custom Item 2
Last Name
Custom Item 3
10
When selecting [Server] as the address type

z
Address Type
Save In
Recipient Name
User Name
335
10 System Settings
Transfer Protocol
Password
Server Name/IP address
Port Number
Shared Name (SMB Only)
Address Type
Changes an address type.
Fax Number
Enter a fax number with not more than 128 digits.
E-mail Address
Enter an e-mail address with not more than 128 characters.
Recipient Name
Enter a recipient name with not more than 18 characters.
Index
You can enter a single alphanumeric index character for use as a keyword to search the
address book.
Relay Station Setup

When the machine is used as a relay station in a relay broadcast, select whether or not to
certify the registered address number as an initiating station for the relay broadcast.
When performing the relay broadcast, the initiating station must be registered to an address
number in the relay station regardless of the instruction method.
Communication Mode
System Settings
Set the communications mode. You can select [G3 (Auto)] or [F4800].
When the destination is specified by an address book entry with the communications mode
set, it is not possible to change the communications mode in the [Fax/iFax] screen.
Note
[G4 Auto] appears when an Internet Fax Kit is installed. For iFax, the setting applies to the
section between the fax gateway and the recipient fax.
Resolution
Set the transmission image quality.
Select from [Panel] (image quality selected on the control panel), [Standard], [Fine],
[Superfine (400 dpi)], and [Superfine (600 dpi)].
10
Cover Note
Select whether to send transmissions with a cover note attached. If attached, specify
comments relating to the recipients and sender to be included in the cover notes.
Comments must be registered in advance.
For information on comment registration, refer to Comments (P.341).
336
Setup Menu
Select [Off] or [On].
When [On] is selected, select

[Comment].
Select [Recipient's Comment].
Select [On], and select a comment

from the displayed list of
comments.
Note

Select [Save].
To insert a [Sender's Comment], repeat the procedure of Steps 4 and 5.
Maximum Image Size

Select the maximum storage size from [A3], [B4], and [A4], to match the recipient's paper size
or processable profile.
Delayed Start
Set whether or not to use a delayed start transmission.
If the machines system clock is set to the 24-hour display, [AM] and [PM] do not appear. For
information on the system clock, refer to Time (P.272).
Remote Mailbox
Select whether to use mailbox communications. Note that when using mailbox
communications, the other party's mailbox number and password must be set in advance.
If you selected [On], enter a

recipient's mailbox number with the
numeric keypad, and select [Next].
If a passcode is set, enter the

passcode with the numeric keypad, and select [Save].
Note
System Settings
10
If no password is set, do not input anything, and select [Save].
F Code
Select whether to use F code communications.
F Code is the transmission procedure set by the Communications and Information Network
Association of Japan and is the T.30 (communication protocol) method for using subaddresses that was standardized by the ITU-T.
The F code (sub address) and password use not more than 20 digits 0 to 9, , and #.
337
10 System Settings
If you selected [On], enter the F

code with the numeric keypad, and
select [Next].
Note
The F code consists of 0 +

mailbox number. For example, if the mailbox number is 123, the F code is 0123.
Enter the password as required with the numeric keypad, and select [Save].
Note
Relay Broadcast
Set the instruction given to a relay station, which is used when the machine is an initiating
station and the registered address number is a relay station for relay broadcast.
When set to [On], set [Relay Station ID], [Broadcast Recipients], and [Print at Relay Station].
For a relay broadcast, select [On],

and select [Save].
With the numeric keypad, enter the

relay station ID with two digits, then
select [Enter/Change Recipients].
Note
With the numeric keypad, enter the

address number (001 to 099) or
group dial number (#01 to #09) for
the broadcast destination, and
select [Add].
Note
The relay station ID is the address number for the initiating station (this machine) already
registered on the relay station.
If there is more than one

broadcast destination,
continue by entering another
address number or group dial number, and pressing [Add].
To print a document also to the relay station, under [Print at Relay Station] select [On].
System Settings
Billing - Day Time, Billing - Night Time, Billing - Midnight

Set the connection time for one unit charge in each of the time bands (daytime/night/
midnight).
You can set the value from 0.1 to 255.9 seconds in 0.1 second increments.
This item appears when the fax feature for the Login Setup/Auditron Administration is enabled. For
information on how to enable the feature, refer to Auditron Mode (P.351).
The registered details can be confirmed by printing the [Billing Data List]. For information about how to
print, refer to Billing Data List (P.382).
10
3
338
Enter the System Administration

mode.
For details on how to enter the System
Administration mode, refer to System
Settings Procedure (P.258).
Select one of [Billing - Day Time],

[Billing - Night Time], and [Billing Midnight], and select [Change
Settings].
Select [No Billing] or [Billing].
Setup Menu
When [Billing] is selected, using the keyboard displayed on the screen or the numeric
keypad on the control panel, enter the time for one unit charge (0.1 to 255.9 seconds
in 0.1 second increments).
Select [Save].
Exit the System Administration mode.
iFax Profile
Set the format of the iFax profile.
A profile is specified to restrict attribute information such as image resolution and paper size
for transmissions between iFax-compatible machines.
TIFF-S
This profile is the iFax standard. For documents that are larger than A4, the size is reduced
automatically to A4 for transmission.
TIFF-F
Select this profile when you specify super-fine for the resolution or when you send A3 or B4
documents.
TIFF-J
Last Name
Enter a recipient's last name (up to 32 characters).
First Name
Enter a recipient's first name (up to 32 characters).
Transfer Protocol
Set the forwarding destination protocol. You can select from [FTP] and [SMB].
Server Name/IP address
Shared Name (SMB Only)

Enter the shared name set for the SMB folder.
Important If the / mark is used at the top of a shared name, a job flow cannot read the shared name
correctly. Do not use the / mark at the top of a shared name.
Save In
10
Enter the directory for storing documents. When SMB is selected, use a UNC format.
z
Forwarding via FTP

Example: To save in the bbb directory under the aaa directory in the root directory.
aaa/bbb
Forwarding via SMB

Example: To save in the bbb directory under the aaa directory in a specified volume.
aaa\bbb
System Settings
Enter a name or IP address of a forwarding destination server.
User Name
When a user name is required to be input by the forwarding destination server, set the user
name.
339
10 System Settings
When [FTP] has been selected under [Transfer Protocol], up to 32 characters are allowed.
When [SMB] has been selected under [Transfer Protocol], you can enter using the following
formats:
z
User name@Domain name (User name: up to 32 characters / Domain name: up to 64

characters)
Example: [email protected] (fuji: user name / example.com: domain name)
Domain name\User name (Domain name: up to 64 characters / User name: up to 32

characters)
Example: example\fuji (example: domain name / fuji: user name)
Local user (up to 32 characters)

Example: Fuji-Taro
Password
When a password entry is prompted by the forwarding destination server, specify a
password. You can enter up to 32 characters for a password.
Port Number
Set the forwarding destination port number. Specify a number in the range from 1 to 65535.
When the [Delete All Settings] Button is Selected

Deletes all the information registered for the selected address. To delete all the registered
information, select [Yes].
Important Deleted information cannot be recovered.
Group Send
You can register addresses for broadcast transmission as a group. Each group can
include up to 20 address numbers. The maximum number of groups that can be
registered is 50.
Note that recipients to be added to a group must already be stored in the address book.
Note
It is not possible to include a group in another group.

As shown in the following example, you can use wildcards for specifying the numbers.
- 01 : Specifies the 10 addresses with address numbers 010 to 019.
- : Specifies all address numbers.
System Settings
Select [Group Send].
Select a group number you want to

register, and select [Create/
Delete].
Note
10

Enter an address number (3 digits)

you want to register with the
numeric keypad, and select [Add].
Repeat the procedure of Step 3 to

register the address numbers.
Select [Save].
Delete
Deletes a registered address. Enter the address number you want to delete with the numeric
keypad, and select [Delete].
340
Setup Menu
Comments
You can register comments to be added to cover sheets. A maximum of 50 comments
can be registered, each of which can be up to 18 characters.
System Settings
10
341
10 System Settings

In [System Administrator Settings], you can set the system administrator ID and
password.
You are recommended to set the system administrator ID and password to prevent
setting changes and ensure security.
System Administrator Login ID................................................................................................342
System Administrators Passcode.............................................................................................342
Maximum Login Attempts........................................................................................................343
1
2
In the [System Settings] screen, select [System Administrator Settings].

Select any item.
System Administrator Login ID

Set the system administrator user ID. Enter the ID from 1 to 32 characters.
Note
The default of the system administrator user ID is 11111.
Select [System Administrator Login

ID].
Select [On].
Select [Keyboard], then in [New

System Administrator Login ID],
enter the system administrator ID, and select [Save].
Select [Keyboard] once more, and in [Re-enter System Administrator Login ID], enter
the same system administrator ID, and select [Save].
Select [Save].
System Settings
System Administrators Passcode

Set the passcode for System Administration mode.
Setting a passcode is strongly recommended for security.
Note
The default of the system administrator password is x-admin.
The system administrator password becomes valid when [Passcode Entry from Control
Panel] in [Login Setup/Auditron Administration] is [On].
Set the password after setting the system administrator User ID.
You can set the passcode from 4 to 12 numeric digits.
10
For information about enabling and disabling passwords, refer to Passcode Entry from Control Panel
(P.350).
342
Select [System Administrator

Password].
Select [Keyboard].
Enter a new password (4 to 12 digits) in [New Password], and select [Next].
In [Re-enter Password], enter the same password, and select [Save].

Note
To set no password, leave the password blank, and select [Save].
Maximum Login Attempts

This feature protects the settings from being changed by an outsider pretending a
system administrator. If authentication for a system administrator's ID fails more than
specified times continuously, access is denied.
You can specify a login attempt count in the range from 1 to 10.
Note
The failure count is reset when the machine is restarted.

To chancel the access rejection state, restart the machine by turning off and on the power.
Select [Maximum Login Attempts].
Select [On].
With [ ] and [ ], set the number

of authentication attempts allowed.
Select [Save].
System Settings
10
343
10 System Settings

In [Login Setup/Auditron Administration], you can set different restrictions for each user
to prevent unauthorized users from operating or accessing the machine, and can check
the number of pages used by each user.
When the Login Setup/Auditron Administration feature is enabled, each machine user
must enter a user ID and password, thus providing administrative control and
accounting for the machine.
Create/Check User Accounts ....................................................................................................344
Reset User Accounts .................................................................................................................346
System Administrator's Meter (Copy Jobs) ..............................................................................347
User Details Setup.....................................................................................................................347
Charge / Private Print Settings ..................................................................................................348
Fax Billing Data ........................................................................................................................350
Passcode Entry from Control Panel ..........................................................................................350
Login Setup/Auditron Mode .....................................................................................................350
1
2
In the [System Settings] screen, select [Login Setup/Auditron Administration].

Select any item.
Create/Check User Accounts

When the Login Setup/Auditron Administration feature is used, register user IDs and
user names to authenticate registered users.
For a user of the machine, you can control the use of output color, or set a limit on the
number of pages. For each registered user, you can also check the cumulative number
of pages. Up to 1,000 sets of user data can be registered.
Important Before registering users, refer to Login Setup/Auditron Mode (P.350) to set the Login Setup/
Auditron Administration mode you use.
Note
System Settings
This item does not appear when [Network Access] is selected in Login Setup/Auditron Mode
(P.350).
Select [Create/Check User

Accounts].
Select [No.] for which you want to

register a user, and select [Create/
Delete].
10
Note
[No.] is a user control number.

Select [
] to return the previous screen or [
Entering a 4-digit user ID with the numeric keypad specifies the user directly.
Select any item, and set it.
Select [Save].
UserID
You can enter up to 32 characters for a
user ID to use the machine.
344
] to move the next screen.
User Name
Set a user name. You can enter up to 32 characters.
Passcode
Set the passcode. Setting a password is strongly recommended for security. You can use a 4
to 12-digit passcode.
E-mail Address
Enter an e-mail address (up to 128 characters). The address set here will be shown as the
sender when sending [E-mail].
Account Limit
You can place restrictions on the use and the maximum number of allowed pages for each of
the copy, fax, scan, and print features.
Select [Account Limit].
Select [Copy Service], [Fax

Service], [Scan Service] or [Print
Service].
To place restrictions on a color

mode or feature, select [Feature
Access], and select the item.
To set account limits, select

[Account Limit], then with the
numeric keypad enter the
maximum number of pages.
Note
System Settings
Select [Next] to switch to

another item.
Feature Access
Place access restrictions on color modes and features.
z
Free Access
The feature is not restricted.
Black Only
Only monochrome can be used. The item does not appear when [Fax] is selected.
Color Only
Only color can be used. The item does not appear when [Fax] or [Printer] is selected.
No Access to Copy/Scan/Print/Fax Service

Disables the copy/scan/print/fax feature.
10
Account Limit
Set the maximum number of pages for copying, scanning, or printing.
z
Color
You can specify a number from 1 to 9999999 (7 digits) sheets.
Black
You can specify a number from 1 to 9999999 (7 digits) sheets.
345
10 System Settings
Reset Total Impressions

Resets the current cumulative number of pages for a selected user, returning it to zero.
Yes
Resets the current cumulative number of pages for users. Once reset, the previous count
cannot be restored.
No
Cancels resetting the cumulative number of pages.
Reset Account
Deletes all registered information for a selected user.
Yes
Deletes the registered user data. Once deleted, the data cannot be restored.
Important All job flow sheets, mailboxes, and documents within mailboxes belonging to the user are
deleted. If the user is owner of a large amount of material (when a large quantity of
documents is left remaining within a mailbox for example), the deletion will take a
considerable time.
No
Cancels the deletion of the user data.
Account Details
Selecting [Xerox Standard Accounting] on the [Login Setup/Auditron Mode] screen
allows you to check the following for each registered user or group: (1) the maximum
number of times that the account can be used for each service or output color mode,
and (2) how many times the account has been used for each service or output color
mode.
Note
System Settings
10
You can register users and groups on CentreWare Internet Services. For more information,
refer to the CentreWare Internet Services Help.
Click [Account Details].
Select [User Account] or [Group Account]. If you select [User Account], select also the
User ID to be checked.
Click [Details...].
Reset User Accounts

You can delete all registered information for all registered users in a single operation,
or reset the auditron. It is also available to print contents for confirmation before
resetting.
Note
This item does not appear when [Network Access] or [Xerox Standard Accounting] is
selected in Login Setup/Auditron Mode (P.350).
All User Accounts
346

Deletes all information registered for each user. It also deletes all data including the maximum
number of pages, cumulative number of pages, output color restrictions, and printer auditron
data.
Important All job flow sheets, mailboxes, and documents within mailboxes belonging to the user are
deleted. If the user is owner of a large amount of material (when a large quantity of
documents is left remaining within a mailbox for example), the deletion will take a
considerable time.
All Feature Access Settings

Resets the feature access limit for all users.
All Account Limits
Resets the maximum number of pages for all users to the default (9,999,999 pages).
Total Impressions
Resets all auditron administration data for all users including the system administrator. The
number of pages is also reset to 0.
Meter (Print Jobs)
Resets all printer auditron, and deletes automatically registered job owner names. The count
of the number of pages printed is also reset to 0.
Note
[Meter (Print Jobs)] is displayed when [Off] is selected for [Print Service] in the Login Setup/
Auditron Administration.
Print Report
Prints a report including contents for confirmation before resetting.
Reset
Deletes or resets the data for the selected item.
System Administrator's Meter (Copy Jobs)

You can check or reset the total impression copied using the System Administration
mode on the screen.
The total impressions are counted up to 9,999,999 pages for both color and
monochrome.
Note
This item does not appear when [Network Access] is selected in Login Setup/Auditron Mode
(P.350).
Set the information required when carrying out authentication.

User ID Characters
If required, you can change the indication "UserID" on the [System Administrator Login]
screen that appears when the <Log In/Out> button on the control panel is pressed to another
name such as UserName or Number. The alias can be set to 1 to 15 characters.
Note
The value is also reflected in report/list displays, and when accessing from CentreWare
Internet Services.
Hide User ID
You can set how an entered user ID is shown on the screen. Use this feature to strengthen
security as required.
Show
As you enter the user ID, the characters are echoed on the screen in the normal way.
Hide
347
System Settings
User Details Setup
10
10 System Settings
As you enter the user ID, the character string is hidden as a row of asterisks ().
Account ID Characters
If required, you can change the indication Account ID on the [System Administrator Login]
screen that appears when the <Log In/Out> button on the control panel is pressed to another
name such as AccountName or Number. The alias can be set to 1 to 15 characters.
Note
This item appears when [Network Access] is selected in Login Setup/Auditron Mode (P.350).
The value is also reflected in report/list displays, and when accessing from CentreWare
Internet Services.
Hide Account ID (***)

You can set how an entered Account ID is shown on the screen. Use this feature to
strengthen security as required.
Note
Show
As you enter the Account ID, the characters are echoed on the screen in the normal way.
Hide
As you enter the Account ID, the character string is hidden as a row of asterisks ().
Failed Access Log

In order to detect unauthorized access, an error is logged if authentication fails within a
specified period of time. Set the failure count.
Store User Details

You can set the destination to save authentication information. Select NVM or hard disk.
Note
Charge / Private Print Settings

You can set how received print jobs should be handled.
PJL Receive Command Control
System Settings
10
Print jobs submitted by external equipment can be controlled by PJL commands. The settings
for [Receive Control] described later are applied when either [Off] is selected or no PJL
command is received.
PJL Output Command Control

Print jobs submitted by an external equipment can be controlled by PJL commands.
Receive Control
You can set how received print jobs should be handled.
For information about printing from a print driver, refer to Printing (P.228).
For information about printing or deleting the print job that are saved after being received, refer to
Private Charge Print (P.357) and Charge Print (P.359).
348
Select [Receive Control], and

Select any item.
According to the selected item, set the processing to be applied to jobs.

According to Print Auditron
Follows the settings for the [Printer Settings] under Login Setup/Auditron Mode (P.350) and
Auditron Mode (P.351).
Note
To restrict print job operations using the authentication feature, set [Login/Setup Auditron
Mode] to [Local Machine Access] or [Network Access], and also set [Printer] under [Auditron
Mode] to [On].
When [According to Print Auditron] is selected, [Job Login Success], [Job Login Failure] and
[Job without UserID] appear.
z
Job Login Success

Set the processing to be applied to successfully authenticated jobs.
- To print all received jobs, select [Print Job].
- To save received jobs using the Private Charge Print feature, select [Save in Private
Charge Print].
Note
When [Save in Private Charge Print] is selected, the Security Print, Sample Print, and
Delayed Print settings specified on the print driver will be ignored.
When saving the print jobs in Private Charge Print, up to 24 characters for the User ID. If the
User ID set on the print driver exceeds 24 characters, a print job will be cancelled, and will
not be saved in Private Charge Print.
Job Login Failure

Set the processing to be applied to authentication failure jobs (whose information, such as
the user ID and password, has been incorrectly registered on the print driver).
- When [Save in Charge Print] is selected, all jobs received are saved.
- When [Cancel Job] is selected, jobs received are deleted.
Job without UserID

Set the processing to be applied to jobs with no user ID attached (such as print or e-mail print
jobs sent from CentreWare Internet Services).
- To print all jobs, select [Print Job].
- To save jobs using the Charge Print feature, select [Save in Charge Print].
- To delete jobs, select [Cancel Job].
Note
[Job without UserID] is changed to [Print Job] when you select as follows on CentreWare
Internet Serivces: [Properties] > [Auditron Settings] > [Non-Account Print]. When [Job
without UserID] is set to [Save in Charge Print] or [Cancel Job], the [Non-Account Print]
check box on CentreWare Internet Services is cleared.
Note
When [Save in Private Charge Print] is selected, the Security Print, Sample Print, and
Delayed Print settings specified on the print driver will be ignored.
When saving the print jobs in Private Charge Print, up to 24 characters for the User ID. If the
User ID set on the print driver exceeds 24 characters, a print job will be cancelled, and will
not be saved in Private Charge Print.
When [Save in Private Charge Print] is selected, [Job without UserID] appears.
z
10
Job without UserID

Set how to process the e-mail print jobs with no user ID attached.
- To print all jobs, select [Print Job].
- To save jobs using the Charge Print feature, select [Save in Charge Print].
- To delete jobs, select [Cancel Job].
Note
System Settings
Save in Private Charge Print

Regardless of whether the authentication feature is being used or not, all jobs that have a
user ID are saved using the Private Charge Print feature.
[Job without UserID] is changed to [Print Job] when you select as follows on CentreWare
Internet Serivces: [Properties] > [Auditron Settings] > [Non-Account Print]. When [Job
without User ID] is set to [Save in Charge Print] or [Cancel Job], the [Non-Account Print]
check box on CentreWare Internet Services is cleared.
Save in Charge Print

Regardless of whether the authentication feature is being used or not, all received jobs are
saved using the Charge Print feature.
349
10 System Settings
Note
When [Save in Charge Print] is selected, the Security Print, Sample Print, and Delayed Print
settings specified on the print driver will be ignored.
Fax Billing Data

You can make settings for the fax billing.
Important In order to register the billing data, enable the fax feature for the Login Setup/Auditron
Administration prior to the operations. For details on how to enable the fax feature, refer to
Auditron Mode (P.351).
Note
Set the communications time per unit charge in each time band (daytime/night/midnight) in
[Billing]. For information on how to set [Billing], refer to Billing - Day Time, Billing - Night
Time, Billing - Midnight (P.338).
The registered details can be confirmed by printing the [Billing Data List]. For information
about how to print, refer to Billing Data List (P.382).
Enter the System Administration

mode.
For details on how to enter the System
Administration mode, refer to System
Settings Procedure (P.258).
Select [Fax Billing Data] and select

[Change Rate Per Unit].
Charge Rate Per Unit
This is a communication charge per unit.
Select [Change Settings].
Enter an amount using the

keyboard displayed on the screen
or the numeric keypad.
Select [Save].
Passcode Entry from Control Panel

System Settings
You can set whether a passcode is required when the system administrator or a user
uses the machine. Select [On] to enable System Administrators Passcode (P.342),
and Passcode (P.345) for [Create/Check User Accounts].
Select [Off] to not require the passcode, even if a passcode is set in the above
procedures.
Important The setting of [Passcode Entry from Control Panel] is used for authentication on the
machine. A password must always be entered when accessing from remote devices using
CentreWare Internet Services or the like, regardless of the use of password setting.
Depending on authentication procedures, a passcode may be required for other processes
as well.
10
Note
The system administrators password is also required when you change settings from
Login Setup/Auditron Mode

Set whether the Auditron administration feature is enabled or not, and whether to
request an authentication operation.
350
Select [Login Setup/Auditron

Mode].
Select any item.
Off
No user login setup/auditron administration is required to operate the machine.
Note
When [Off] is selected, [Auditron Mode] and [Mailbox Access] are disabled even if they are
set to [On].
Local Machine Access

The auditron administration is carried out using the authenticated users already registered on
the machine.
For information about authentication on the machine, refer to Authentication and Auditron
Administration (P.401).
Network Access
Auditron administration is carried out using user information managed by the remote service.
User information is registered by the remote service.
For information about net authentication, refer to Authentication and Auditron Administration (P.401).
Note
When [Network Access] is set in the [Login Setup/Auditron Mode] screen which appears
when the <Log In/Out> button on the control panel is pressed, you can enter the account ID.
Check User Details

Select whether to check user details. If [Off (Keep logon records)] is selected, [User ID] and
[Account ID] must be entered. The entered information is not verified, but is logged onto the
machine. Select [On] to verify user information.
The following items are common settings for each verification feature.
Xerox Standard Accounting

Carries out the auditron authentication based on accounting users registered on the
machine.
Auditron Mode
Note
To set the fax charging data, be sure to select [Exit] to exit the System Administration mode,
then once again enter the System Administration mode to make the settings.
The items appearing depend on the services provided.
Copy Service
Set whether to enable the Login Setup/Auditron Administration feature for copy operations.
Fax Service
Set whether to enable the Login Setup/Auditron Administration feature for fax and iFax
operations.
Scan Service
Set whether to enable the Login Setup/Auditron Administration feature for scan operations.
Print Service
Set whether to enable the Login Setup/Auditron Administration feature for print operations.
351
System Settings
Select whether to use the auditron administration feature when using the copy, fax, scan, and
print services. Note that Login Setup/Auditron Administration cannot be used unless the
system administrator user ID is set.
For information about the items you can manage, refer to Authentication and Auditron Administration
(P.389).
10
10 System Settings
Note
A job may be cancelled depending on the settings for Receive Control (P.348)
Mailbox Access
Set whether to carry out authentication when printing or retrieving documents stored in a
mailbox.
Note
This item appears when a mailbox is registered.
Login During Printing

Set whether authentication is required when a document within a mailbox is printed.
Login During Retrieval
Set whether authentication is required when a document within a mailbox is retrieved through
the network.
System Settings
10
352
11 Job Status
This chapter describes the job status feature.
z
Job Status Overview.................................................................................354
Checking Current/Pending Jobs ...............................................................355
Checking Completed Jobs........................................................................356
Printing and Deleting Stored Documents..................................................357
Printing Pending Jobs...............................................................................367
Handling Error Terminations.....................................................................368
11 Job Status
Job Status Overview

The job status feature allows you to check current, pending, and completed jobs. You
can also cancel printing and print pending jobs.
Job Status
<Job Status>
button
11
You can do the following on the [Job Status] screen.

Checking Current/Pending Jobs
Lists current and pending jobs, and displays their details. Also allows you to cancel
current or pending jobs.
For more information, refer to "Checking Current/Pending Jobs" (P.355).
Checking Completed Jobs

Displays the status of completed jobs. Also displays their details.
For more information, refer to "Checking Completed Jobs" (P.356).
Checking Stored Documents

Prints or deletes documents stored using the Charge Print, Secure Print, Private
Charge Print, Sample Print, and Delayed Print features, and also undelivered fax
documents and documents stored in public mailboxes.
For more information, refer to "Printing and Deleting Stored Documents" (P.357).
Job Printing
You can print pending jobs.
For more information, refer to "Printing Pending Jobs" (P.367).
354

This section describes how to check current or pending jobs. On the status screen, you
can cancel or preferentially execute jobs.
Check the current/pending jobs.

Select the job to be cancelled or

preferentially executed.
Select [Cancel] or [Promote Job].
Job Status
Note
11
Print Waiting Jobs

Select this to print the jobs that are waiting to be output.
For more information, refer to "Printing Pending Jobs" (P.367).
Cancel
Cancels the current or pending job.
Promote Job
Preferentially executes the selected job.
A [ ] will be marked on the [Status] of the job set to [Promote Job].
Stop
Stops the job processing.
Last Original
Select this to end scanning of documents. The job is then executed.
Next Original
Select this when you have another document to scan.
Start
Resumes the stopped job.
355
11 Job Status
Checking Completed Jobs

This section describes how to check completed jobs.
You can check whether a job has been completed successfully. Also, you can select a
job to see the details.
Job Status
Select the [Completed Jobs] tab.

Note
11

Select a job to see the details.
Select [Close] after the check.
Group Parent Jobs

Allows you to check the list or history of related jobs (such as broadcast fax and job flow
jobs).
Show Children Jobs
Displays a job list.
Job History Report
Prints the job results to allow you to check the job history.
356
Printing and Deleting Stored Documents

This section describes how to print or delete documents stored with the Secure Print or Sample
Print feature, or stored with the charge print receiving control. The [Job Status] screen allows
you to print or delete stored documents.
Note
Job Status

Private Charge Print ................................................................................................................. 357
Charge Print.............................................................................................................................. 359
Secure Print .............................................................................................................................. 360
Sample Print ............................................................................................................................. 362
Delayed Print............................................................................................................................ 363
11
Public Mailbox ......................................................................................................................... 364

Undelivered Faxes.................................................................................................................... 365
Select the [Stored Documents] tab.

Note
[Secure Print] displayed on

the screen may be replaced
with [Private Charge Print]
depending on the [Receive
Protocol] setting under [Charge Print Settings].
For more information, refer to "Charge / Private Print Settings" (P.348).
Private Charge Print

When you set to use the Private Charge Print feature under [Charge Print Settings] >
[Receive Protocol], received print jobs are saved for each authentication user ID.
Note
This feature is displayed when either of the following options is selected for [Receive
Protocol] under [Charge Print Settings]:
- [Save in Private Charge Print].
When deleting the print job instructed with an invalid user ID, display the list of print jobs in
the authenticated system administrator mode, then select the job to be deleted.
The following describes how to print or delete a document stored with the Private
Charge Print feature.

keypad or the keyboard displayed
by pressing [Keyboard], and select
[Confirm].
Select [Private Charge Print].

Note
If you are authenticated as a system administrator, pressing [Private Charge Print] will
display a list of authentication user IDs. Select a user ID from the list, and then select
[Document List] to display a list of documents.
357
11 Job Status
Select the document to be printed

or deleted.
Select any item.
Select All
Selects all documents. To deselect all the documents, select this button again.
Job Status
Delete
Deletes the Private Charge Print document.
Note
If documents with the same user ID are all deleted, the user ID will be deleted.
Refer to "When [Delete] is Selected" (P.358).
11
Print
Prints the Private Charge Print document.
Refer to "When [Print] is Selected" (P.358).
When [Delete] is Selected
Select [Yes].
Yes
Deletes the document.
Important Once the document is deleted, it cannot be restored.
No
Cancels deleting the document.
When [Print] is Selected
Select what to do with the

document after printing.
Print and Delete

Starts printing the document. After printing, deletes the document.
Print and Save
Starts printing the document. After printing, the document remains undeleted.
Cancel
Cancels printing the document.
Print Quantity
Allows to specify the number of print.
Note
[Print Quantity] is disabled when you have selected all the documents using [Select All].
When you select [Print and Save], the setting of [Print Quantity] is also saved.
358
Charge Print
When you set to use the Charge Print feature under [Charge Print Settings] > [Receive
Protocol], received print jobs are saved for each Billing ID. Any jobs that were not given
a Billing ID on the print driver are saved in [No User ID].
The following describes how to print and delete a document saved in Charge Print.
When printing the stored jobs, the
authentication is required. Press
the <Log In/Out> button. Enter the
target user ID using the numeric
[Confirm].
Select [Charge Print].
Select the user to be checked, and

select [Document List].
Note
Job Status
11
Select [Refresh] to display the

updated information.
previous screen or [ ] to move to the next screen.
Enter the passcode, and select

[Confirm].
Note
If no passcode is assigned,
the passcode entry screen will
not appear.

or deleted.
Select any item.
Delete
Deletes the document stored with Charge Print.
Print
Prints the document stored with Charge Print.
Select [Yes].
Yes
359
11 Job Status
No

Job Status
Print and Delete
11

Print and Save
Cancel
Print Quantity
Note
Secure Print
This section describes how to print or delete documents stored with the Secure Print
feature.
For information on secure print operations, refer to the print driver's help.
Note
This feature is not displayed when either of the following options is selected for [Receive
Protocol] under [Charge Print Settings]:
- [Save in Private Charge Print].
When you have selected [Save in Private Charge Print] or [Save in Charge Print] for
[Receive Protocol] under [Charge Print Settings], jobs will not be saved in [Secure Print]
under [Stored Documents] even if you select [Secure Print] on the print driver.
Select [Secure Print].

Note

Select [
Enter the passcode, and select

[Confirm].
Note
360
Entering a 3-digit billing ID with the numeric keypad specifies the user directly.
If no passcode is assigned,
the passcode entry screen will
not appear.

or deleted.
Select any item.
Select All
Job Status
Delete
Note
If documents with the same Billing ID are all deleted, the Billing ID will be deleted.
11
Print
Select [Yes].
Yes
No

Print and Delete

Print and Save
Cancel
Print Quantity
Note
[Print Quantity] is disabled when you use [Select All] to select all documents.
361
11 Job Status
Sample Print
This section describes how to print or delete documents stored with the Sample Print
feature.
For information on sample print operations, refer to the print driver's help.
Note
[Receive Protocol] under [Charge Print Settings], jobs will not be saved in [Sample Print]
under [Stored Documents] even if you select [Sample Print] on the print driver.
Job Status
Select [Sample Print].

11
Note

Select [

or deleted.
Select any item.
Select All
Delete
Print
Prints a Sample Print document. After printing the remaining sets of the document, the
stored Sample Print document is deleted.
Refer to "When [Print] is Selected" (P.363)
362
Select [Yes].
Yes
Job Status
No
11
Select [Yes].
Print and Delete

Print and Save
Print Quantity
Note
[Print Quantity] is disabled when you use [Select All] to select all documents.
Delayed Print
This section describes how to print or delete documents stored with the Delayed Print
feature.
For information on Delayed Print operations, refer to the print driver's help.
Note
[Receive Protocol] under [Charge Print Settings], jobs will not be saved in [Delayed Print]
under [Stored Documents] even if you select [Delayed Print] on the print driver.
Select [Delayed Print].

or deleted.
Note

Select [
[Print Time] shows the time to start printing.
Select any item.
363
11 Job Status
Delete
Print
Prints the selected document. After printing, deletes the document. If printed manually,
the document will not be printed at the specified time.
Job Status
11
Select [Yes].
Yes
No
Select [Yes].
Yes
No
Public Mailbox
This section describes how to print or delete a document stored in a public mailbox.
For information on how to operate Public Mailbox, refer to "Store for Polling (Allowing Remote
Machines to Retrieve Documents from Your Machine)" (P.149).
Note
Select [Public Mailbox].

or deleted.
Note
364

Select [
Select any item.
Select All
Delete
Print
Job Status

11
Select [Yes].
Yes
No

Starts printing the document.
Undelivered Faxes
This section describes how to re-send or delete an undelivered fax document.
Note
This feature may not be displayed depending on the system settings.
Select [Undelivered Faxes].
Select the document to be re-sent

or deleted.
Note

Select [
Select any item.

To re-send to the previously
specified fax number, press the
<Start> button.
Delete This Document
Refer to "When [Delete This Document] is Selected" (P.366).
Change Recipients...
365
11 Job Status
Allows you to change the number, and re-send the document.

Refer to "When [Change Recipients...] is Selected" (P.366).
When [Delete This Document] is Selected
Job Status
11
Select [Yes].
Yes
Deletes the fax document.
No
Cancels deleting the fax document.
When [Change Recipients...] is Selected

Specify a fax recipients for the undelivered fax document.
Besides the fax recipient, the following features can be changed on the control panel:
z
Communication mode
Line (port) selection
Switch between extension and

outside lines
Recipient
Important If the fax number is changed, the setting for adding a header will be disabled.
For information on how to specify a fax number, refer to "Step 3 Specifying the Destination" (P.108).
366
Printing Pending Jobs
Printing Pending Jobs

This section describes how to print pending jobs.
Note
If there are no pending jobs, the [Print Waiting Jobs] button is disabled.
Select [Print Waiting Jobs].

Job Status
11
367
11 Job Status
Handling Error Terminations

This section describes how to handle error terminations.
For a Print Job
Select a job shown as an error termination in the [Completed Jobs] tab to check the
error code. Follow the error code instructions.
Job Status
For information on error codes, refer to "Error Code" (P.465).
For a Fax Job

A transmission report (undelivered) is printed.
For more information on transmission reports (undelivered), refer to "Transmission Report Undelivered" (P.385). For details on how to print transmission reports (undelivered) automatically, refer
to "Transmission Report - Undelivered" (P.284).
11
For a Scan Job

A transmission report (undelivered) is printed.
For more information on transmission reports (undelivered), refer to "Transmission Report Undelivered" (P.385). For details on how to print transmission reports (undelivered) automatically, refer
to "Scan File Transfer Report" (P.284).
For Other Jobs

Print a job status/activity report, and check the execution results.
For information about job history reports, refer to "Job Status/Activity Report" (P.378).
368
12 Machine Status
This chapter describes the features for checking the machine status.
z
Overview of Machine Status .....................................................................370
Machine Status .........................................................................................371
Billing Meter/Print Report..........................................................................376
Supplies ....................................................................................................387
Faults ........................................................................................................388
12 Machine Status
Overview of Machine Status

You can check machine status and the number of printed pages on the screen. You
can also print various reports/lists to check the job history, settings and registered
information.
Press the <Machine Status>

button.
Machine Status
<Machine
Status> button
The [Machine Status] screen offers the following features.
12
Machine Status
You can check the machine configuration, paper tray status, and hard disk overwriting
status. You can also set print modes.
For more information, refer to "Machine Status" (P.371).
Billing Meter/Print Report

You can check the number of pages printed by meter or user. You can also print
various reports/lists to check the job history, settings and registered information.
For more information, refer to "Billing Meter/Print Report" (P.376).
Supplies
You can check the status of consumables.
For more information, refer to "Supplies" (P.387).
Faults
You can check the faults that occurred on the machine.
For more information, refer to "Faults" (P.388).
370
Machine Status
Machine Status
On the [Machine Status] screen, you can check the machine configuration and paper
tray status. You can also change settings for the print mode and fax receiving mode.
Machine Information................................................................................................................ 371
Paper Tray ................................................................................................................................ 372
Overwrite Hard Disk ................................................................................................................ 372
Machine Status
Print Mode................................................................................................................................ 373

Fax Receiving Mode ................................................................................................................ 375

button.
On the [Machine Status] screen

displayed, you can check the
machine status.
12
Machine Information
On the [Machine Information] screen, you can check the serial number of the machine,
machine configuration, and software version.
Select [Machine Information].
For enquiry on maintenance and operation

Indicates how to make maintenance and operating enquiries.
Serial Number
Indicates the serial number of the machine.
Machine Configuration
Displays the [Machine Configuration] screen.
Software Version
Displays the [Software Version] screen.
[Machine Configuration] Screen

You can check the machine configuration.
Select [Machine Configuration].

Note

371
12 Machine Status
On the [Machine Configuration] screen, you can check the following items.
Machine Status
Configuration Code
Hard Disk
PCL
Auto Document Feeder
Page Memory Size
PDF
Paper Tray
System Memory Size
USB
Side Output Tray
Image Compression Kit
Fax Main Board
Offset stacking module
PostScript
Fax Extension Board 1
Output Device
ESC/P
Fax Extension Board 2
2 Sided Printing Unit
HP-GL/2
Booklet Maker
Note
[Output Device] indicates whether or not a finisher (optional) is installed. If B Finisher is

installed, it is displayed as "B Finisher". If C Finisher is installed, it is displayed as "C
Finisher".
[Software Version] Screen

You can check the software version.
12
Select [Software Version].

Note

On the [Machine Configuration] screen, you can check the following items.
z
Controller ROM
ADF ROM
IOT ROM
Fax ROM
Finisher B (C) ROM
Fax G3 Option ROM
IIT ROM
SJFI
SSMI
Paper Tray
You can check the paper trays set on the machine. On the screen, you can check the
following items.
Status
% Full (Amount of paper remaining)
Paper Size
Paper Type
Select [Paper Tray].
Overwrite Hard Disk
372
Machine Status
You can check the overwriting status of the hard disk. The indication "Overwriting"
shows that the overwriting is in progress. "Standby" shows the completion of the
overwriting process.
Note
[Overwrite Hard Disk] appears only when [Overwrite Hard Disk] is enabled in [System
Settings]. For more information, refer to "Overwrite Hard Disk" (P.289).
Select [Overwrite Hard Disk].
Machine Status
Print Mode
You can set print modes.
Note
12
The items displayed vary depending on the options installed.
Select [Print Mode].
Select [Off-line] or [On-line].

Off-line
The printer cannot accept data. Any data being sent is cancelled and not printed.
On-line
The printer can accept data.
Select a printer language.
Retrieve Programming
You can retrieve and use print modes registered in the memory.
Select [Retrieve Programming].
Select the memory number to be

used.
Factory Defaults
You can use the factory default settings.
Custom Settings
The numbers stored in the memory appear.
Programming
373
12 Machine Status
You can check or change the values set for the print mode item numbers.
For information on item numbers that can be set in the each emulation mode menus, refer to "Appendix"
(P.551).
For information on KS/KSSM emulation mode, refer to the User Guide for the Korean model. For
information on the ESCPK emulation mode, refer to the User Guide for the Traditional Chinese model
or Simplified Chinese model.
Machine Status
12
Select [Programming].
Enter the feature number to be set

in [Item Number] using the numeric
keypad.
Select [Confirm] as necessary.
Select [Change Value].
Enter [New Value] using the

numeric keypad.
Select [Save].
Item number
Enter the item number of the feature to be set.
Current Value
When you enter [Item Number], the currently set value appears.
New Value
Enter a new value.
Store/Delete Programming
For ESC/P, HP-GL/2 emulations, you can register print modes in the memory.
You can register up to 20 print modes for ESC/P and HP-GL/2 emulations.
Select [Store/Delete Programming].
Select [Store Current Selections] or [Delete].
Select the memory number to be stored or to be deleted.

Store Current Selections
Stores the current selections. If you select a number already stored, its settings will be
overwritten with the new settings. The overwritten settings cannot be restored.
Delete
When you select [Delete] and then select the number to be deleted, the number will be
deleted.
Important The deleted numbers cannot be restored.
Default Programming
You can start the printer in a print mode stored in the memory.
374
Machine Status
Select [Default Programming].
Select [Factory Defaults] or

[Custom Settings].
When you select [Custom

Settings], select the memory
number to be used.
Factory Defaults
You can use the factory default settings.
The numbers stored in the memory appear.
Password
For PDF emulation, if a password is set for PDF files, set the password here in
advance. PDF files can be printed only when their password matches the password set
here.
You can use up to 32 characters for the password.
Press [Password].
Select [Keyboard].
Enter a password (within 32

characters) in [New Password /
Passcode], and select [Set].
In [Re-enter Password / Passcode], enter the same password, and select [Save].
Fax Receiving Mode

You can set a fax receiving mode.
For information on automatic and manual fax receiving modes, refer to "Receiving Faxes" (P.161).
Select [Fax Receiving Mode].
Select a fax receiving mode.
Manual Receive
Allows you to manually receive a fax from a remote machine. This mode is convenient
when you want to confirm the sender or use an external telephone for a telephone call
before fax reception.
Auto Receive
Automatically starts receiving a fax from a remote machine.
375
Machine Status
Custom Settings
12
12 Machine Status

On the [Billing Meter/Print Report] screen, you can check the number of printed pages
for each meter or user. You can also print various reports/lists to check the job history,
settings and registered information.
Billing Meter .............................................................................................................................376
User Account Billing Meter......................................................................................................377
Print Report/List........................................................................................................................378
Machine Status
Automatically Printed Reports/Lists.........................................................................................385

button.
Select the [Billing Meter/Print

Report] tab.
12
Important The tab name will be [Billing

Meter] if report output is
disabled with system settings.
Billing Meter
You can confirm the total number of copies and printed pages by individual meters on
the display on the control panel. Confirm meters as follows:

Report] tab.
Meter 1
Number of full color copies + Number of full color prints.
Meter 2
Number of B/W copies + Number of B/W prints + FAX*1
Meter 3
Number of large-size full color prints*2
Meter 4
Meter 1 + Meter 2
Note
When print data resulting from color conversion using an ICC profile, for example, on the
application is printed at Auto (Color/B/W), even documents that appear in black-and-white
on the monitor are printed in color. In this case, meter 3 (color printing) is used for counting
the number of prints.
*1 is applied on models equipped with FAX features. Only B/W and not color is supported for
FAXes.
For *2, large-size full color is counted as a print at either of number of full color copies or
number of full color prints in meter 1 if a copy or print is made on paper of 279 mm 400 mm
or larger (279 mm or more in the primary scanning direction and 400 mm or more in the
secondary scanning direction) when the user has selected color (4-color or 3-color) for
copying or printing or a color document has been recognized during document scanning on
the scanner.
Select [Billing Meter].
376
User Account Billing Meter

You can check the number of pages printed in monochrome and colors for each user.
When the Login Setup/Auditron Administration feature is enabled, you can check the
billing meters for the currently authenticated user IDs.
For information on the Login Setup/Auditron Administration feature, refer to "Login Setup/Auditron
Mode" (P.350).

[Confirm].
To check the billing meter of a currently authenticated user ID
1) Enter the user ID of a user whose billing meter needs to be checked, and select
[Confirm].
Note
Enter a password if required.
2) Press the <Machine Status> button.

3) Proceed to Step 3.
To check the system administrator meter
1) Enter the user ID to enter the System Administration mode, and select [Confirm].
Note
Enter a password if required.
2) Select [User Mode].

3) Press the <Machine Status>
button.
4) Proceed to Step 3.

Report] tab.
Select [User Account Billing Meter].
Select the meter to be checked.
Meter (Copy Jobs)

Displays the number of pages copied.
Meter (Scan Jobs)
Displays the number of pages scanned.
Meter (Print Jobs)
Displays the number of pages printed.
377
Machine Status
12
12 Machine Status
Print Report/List
This section describes how to print a report/ list.
Note
The items displayed vary depending on the optional features installed.
Select [Print Report/List].

Note
The image shown right is the

screen displayed by
selecting [User Mode] in the
System Administration
mode.
Machine Status
Insert the card to the

machine before printing [Billing Data List] or [Auditron Report (Fax Job)].
Select [
] to return to the previous screen, select [
Job Status/Activity Report
12
Select [Job Status/Activity Report].

Note
To display the [Job Status/

Activity Report] screen, select
the <Machine Status> button,
and then select [Billing Meter/
Print Report] > [Print Report/
List] > [Job Status /Activity
Report] > [Activity Report]. If [Activity Report] is being displayed on the menu screen, select
[Activity Report] > [Activity Report].
Select the report/list to be printed.

Job History Report
You can check job results. The data for the latest 200 jobs is printed. Select the type of the
report to be printed from [All Jobs], [All Non-printing Jobs], [Mailbox Transfer Jobs], and
[All Printing Jobs].
If [All Jobs] is selected, the [Include Parent Jobs] check box appears. Clearing this
check box prints the related jobs (such as broadcast fax and job flow jobs) on one line.
Selecting this check box prints each related job on each line.
You can also have [Job History Report] printed automatically for every 50 jobs.
For information on having reports printed automatically, refer to "Reports" (P.284). Automatically
printed reports include job results of all jobs types.
Activity Report
You can check whether fax transmissions or receptions completed successfully. The
activity results are organized by remote terminal names or by whether they are
transmissions or receptions.
The following activities are not included in [Activity Report].
- Redialed transmissions and pollings.
- When a document is deleted while it is waiting to be transmitted or to be redialed.
- When the power is shut off, or when a system error occurs during an activity.
You can also have the [Activity Report] printed automatically for every 100 activities.
For how to configure, refer to "Reports" (P.284).
Error History Report

You can print the information on the errors that occurred on the machine. The latest 50
errors are printed.
378
Stored Documents List

A list of uncompleted jobs (documents of which transmissions/receptions are
incomplete, or those that are stored for polling) stored in mailboxes are printed.
Copy Mode Settings
Select [Copy Mode Settings].

Note
Select [Settings List - Common Items].
Machine Status
To display the [Copy Mode

Settings] screen, select the
<Machine Status> button, and
then select [Billing Meter/Print
Report] > [Print Report/List] >
[Copy Mode Settings].
Settings List - Common Items

You can check the hardware configuration, network information, and print and copy
settings of the machine.
Note
The content of [Settings List] is identical whether it is printed from [Copy Mode Settings],
[Print Mode Settings], [Scan Mode Settings], or [Fax Mode Settings].
Print Mode Settings
Select [Print Mode Settings].

Note
To display the [Print Mode

<Machine Status> button,
and then select [Billing
Meter/Print Report] > [Print
Report/List] > [Print Mode
Settings].
Select the list to be printed.

Note
The items displayed vary

depending on the options installed.

Allows you to check the hardware configuration, network information, and print and
copy settings of the machine.
Note
PDF Settings List

Prints the settings configured in the PDF printer mode.
TIFF / JPEG Settings List
Prints the settings configured in the TIFF printer mode.
TIFF / JPEG Logical Printers List
Prints the list of logical printers created in the TIFF and JPEG printer mode.
TIFF and JPEG logical printers are configured on CentreWare Internet Services. For more information,
refer to the online help of CenterWare Internet Services.
379
12
12 Machine Status
ESC/P Settings List

Prints the settings configured in the ESC/P emulation mode.
ESC/P Stored Programming List
Prints the stored programming settings configured in the ESC/P emulation mode.
ESP/P User Defined List
Prints the information on forms, logos, and patterns that can be used in the ESC/P
emulation mode.
Machine Status
Fonts List
Prints the list of fonts available on the machine.
Note
Printed information depends on the installed options.
PS Logical Printers List

Prints the list of logical printers created in PostScript.
12
PostScript logical printers are configured on CentreWare Internet Services. For more information, refer
to the online help of CenterWare Internet Services.
PostScript Fonts List

Prints the fonts available in PostScript.
HP-GL/2 Settings List
Prints the settings for the HP-GL, HP-GL/2 and HP-RTL emulation modes.
HP-GL/2 Stored Programming List
Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL
emulation modes.
HP-GL/2 Palette List
Prints a sample list of 256 colors that can be used for the Pen attribute on HP-GL and
HP-GL/2 emulations.
PCL Settings List
Prints the settings for the PCL virtual printer.
PCL Macro List
Prints the list of forms registered for PCL.
PCL Fonts List
Prints the fonts available in PCL.
Scan Mode Settings
Select [Scan Mode Settings].

Note
380
To display the [Scan Mode

[Scan Mode Settings].

Settings List
You can print the [Settings List - Common Items], [Extended Features Settings List],
and [Domain Filter List]. Select the list to be printed, then press the <Start> button.
Note
Extended Features Settings List

You can check the settings configured for the scan and fax features.
Note
The content of [Extended Features Settings List] is identical whether it is printed from [Scan
Mode Settings] or [Fax Mode Settings].
12
Domain Filter List

You can check the permitted domains registered for domain filtering.
Job Template List
You can print the settings for the server where the job templates, which were
configured using the scan service setting tools of CentreWare Scan Service (optional),
are stored.
For information on CentreWare Scan Service, refer to the "CentreWare Scan Service Installation
Guide".
Address Book
You can check the settings for the address numbers and relay stations.
When you specify a range of address numbers, the list of settings for the specified
address numbers (3 pages) and relay stations (1 page) will be printed. Each page
contains the settings information on 50 address numbers.
If you select [Address Book], the screen for specifying a range of address numbers is
displayed. Select a range of numbers, and press the <Start> button.
Fax Mode Settings
Select [Fax Mode Settings].

Note
To display the [Fax Mode

[Fax Mode Settings].
Machine Status
381
12 Machine Status
Note
Extended Features Settings List

You can check the settings configured for the fax and scan features.
Note
The content of [Extended Features Settings List] is identical whether it is printed from [Scan
Mode Settings] or [Fax Mode Settings].
Machine Status
Box Selector List

You can check the settings for the mailbox sorting feature.
Domain Filter List
You can check the permitted domains registered for domain filtering.
Address Book
12
You can check the settings for the address numbers, Group Send, and relay stations.
When you specify a range of address numbers, the list of settings for the specified
address numbers (3 pages) and relay stations (1 page) will be printed. Each page
contains the settings information on 50 address numbers.
If you select [Address Book], the screen for specifying a range of address numbers is
displayed. Select a range of numbers, and press the <Start> button.
Group Send
You can print the list of settings for Group Send only.
Select All
You can print the list of settings for all address numbers, Group Send, and relay
stations.
Comment List
You can check the registered comments to be used on cover notes.
Billing Data List
You can check the status of the billing data.
Note
[Billing Data List] appears when [Fax] for the Auditron Administration feature is set to [On].
If you select [Billing Data List], the following screen for specifying a range of address
numbers is displayed. Select a range of numbers, and press the <Start> button.
Select All
You can print the list of all billing data.
382
Mailbox List
Prints the list of mailbox settings and the procedure for saving documents to mailboxes.
Note
[Mailbox List] appears when [User Mode] is selected in the System Administration mode.
Select [Mailbox List].

Note
Select a range of mailbox numbers to be printed.
Machine Status
To display the [Mailbox List]

screen, select the <Machine
Status> button, and then
select [Billing Meter/Print
[Mailbox List].
Job Counter Report

Prints the counter report for each feature.
Note
12
[Job Counter Report] appears when [User Mode] is selected in the System Administration
mode.
Select [Job Counter Report].

Note
To display the [Job Counter

Report] screen, select the
[Job Counter Report].
Select [Job Counter Report].
Auditron Administration
You can print an auditron report by user. Note that the content on the screen differs
depending on whether the Auditron Administration feature is enabled.
Note
[Auditron Administration] appears when [User Mode] is selected in the System

When the Auditron Administration feature of each service is set to [Off]

When the Auditron Administration feature of each service is set to [Off], the following
screen appears, allowing you to print a printer meter report.
For information on enabling the Auditron Administration feature for each service, refer to "Auditron
Mode" (P.351).
Select [Auditron Administration].

Note
To display the [Auditron

Administration] screen, select
List] > [Auditron
Administration].
Select [Meter Report (Print Jobs)].

Meter Report (Print Jobs)
383
12 Machine Status
You can check the total printed pages and the total sheets used for each client (job
owner). The number of print pages is counted for each of color and monochrome.
[Meter Report (Print Jobs)] counts pages from the time at which the data has been
initialized.
When the Auditron Administration feature is set to [On]
When the Auditron Administration feature is set to [On], the following screen appears.
The auditron report for each user organized by each service can be printed for the services of
which the Auditron Administration feature is set to [On].
For information on enabling the Auditron Administration feature for each service, refer to "Auditron
Mode" (P.351).
Machine Status
Select [Auditron Administration].

Note
12
To display the [Auditron

Administration] screen, select
List] > [Auditron
Administration].
Select the auditron report to be printed.
Select a range of user numbers.

Note
Selecting [Select All] selects all users.

Auditron Report (Print Jobs)
You can check the total printed pages and the total sheets used for each client (job
owner).
The number of print pages is counted for each of color and monochrome. [Auditron
Report (Print Jobs)] counts pages from the time at which the data has been initialized.
Note
[No.] displayed on the report is the No. (User Administration Number) registered for the
Login Setup/Auditron Administration feature.
Auditron Report (Copy Jobs)

You can check the total number of pages copied on the machine, and the numbers of
color and monochrome print pages. If the maximum limit is set for the number of pages
or colors that can be scanned, you can also view the limit value. [Auditron Report (Copy
Jobs)] counts pages from the time at which the data has been initialized.
Note
Auditron Report (Fax Jobs)

You can check the number of fax transmissions and receptions and the number of
pages transmitted for each user.
Note
Auditron Report (Scan Jobs)

You can check the total number of pages, and the numbers of color and monochrome
pages scanned on the machine. If the maximum limit is set for the number of pages or
colors that can be scanned, you can also view the limit value. [Auditron Report (Scan
Jobs)] counts pages from the time at which the data has been initialized.
Note
384
Automatically Printed Reports/Lists

Some reports/lists relating to the fax and scan service can only be printed
automatically. This section describes reports/lists that can be printed automatically.

z
Fax/iFax Jobs
Printed when a fax or iFax transmission has failed. You can check a reduced image of
the scanned data and its transmission result.
For information on specifying whether or not to have the report printed automatically, refer to
"Transmission Report - Undelivered" (P.284).
z
Scan Jobs
Printed when a transmission of transferring the scanned data to the computer on the
network, or sending the scanned data by e-mail has failed. You can check a reduced
image of the scanned data and its transmission result.
Set whether to print out the Transmission Report - Undelivered automatically from the
system administrator mode.
"Transmission Report - Undelivered" (P.284).
Transmission Report
z
Fax/iFax Jobs
Printed when a fax or iFax transmission succeeded. You can check a reduced image
of the scanned data and its transmission result.
You can specify whether or not to have the Transmission Report printed when
sending the document.
For information on how to automatically print out the transmission report, refer to "Recipient Print Sets
(Printing Multiple Copies at the Remote Machine)" (P.141).
You can also have the report printed automatically every time when you send a document. For more
information, refer to "Transmission Report" (P.314).
z
Scan Jobs
Printed when a transmission of transferring the scanned data to the computer on the
network, or sending the scanned data by e-mail has succeeded. You can check a
reduced image of the scanned data and its transmission result.
Set whether to print out the Transmission Report - Undelivered automatically from
the system administrator mode.
For information on how to automatically print out the transmission report, refer to "Scan File Transfer
Report" (P.284).
Mailbox Report
You can confirm that a document is stored in a mailbox.
For information on specifying whether or not to have the report printed automatically, refer to "Mailbox
Report" (P.284).
Broadcast Report
You can check the result of a broadcast transmission. The recipients and transmission
result/status are recorded.
385
Machine Status
Set whether to print out the Transmission Report - Undelivered automatically from the
system administrator mode.
12
12 Machine Status
If this report is set to be printed automatically, it is printed each time when a broadcast
transmission is complete.
"Broadcast/Multi-Poll Report" (P.284).
Multi-poll Report
You can check the result of a multi-poll communication (polling from multiple
recipients). The remote terminal name and transmission result/status are recorded.
If this report is set to be printed automatically, it is printed each time when a multi-poll
transmission is complete.
Machine Status
"Broadcast/Multi-Poll Report" (P.284).
Relay Broadcast Report

You can check the result of a relay broadcast transmission.
If this report is set to be printed automatically, it is printed each time when a relay
broadcast transmission is complete.
12
For information on specifying whether or not to have the report printed automatically, refer to "Relay
Broadcast Report" (P.284).
Power Off Report

You can check the stored documents that are accidentally deleted because of the
power being switched off, such as when an electrical power failure occurs. This report
is printed automatically when the machine is turned back on.
All the documents that are listed on this report are the received documents (including
polling documents) that are not yet printed, and the stored documents in the mailbox
(including polling documents that are set to be distributed to the designated mailboxes).
Job Flow Error Report

You can check the errors caused in the job flow. The date and time when the error
occurred and the error codes are recorded.
For information on specifying whether or not to have the report printed automatically, refer to"Job Flow
Error Report" (P.285).
386
Supplies
Supplies
You can check the status of consumables on the [Supplies] screen. The status of
consumables is shown as "OK", "Replace Soon (Order Now)", or "Replace Now". For
toner, the amount is shown in percentage (0 to 100%).
The following describes the procedure for checking the status of consumables.
For information on replacing consumables, refer to "Maintenance" (P.409).

button.
Select the [Supplies] tab.

Note
Machine Status

12
On the [Supplies] screen, you can check the following items.

Note
The items displayed vary depending on the options installed.

Staple Cartridge is displayed when one of the following options is installed: B Finisher, C
Finisher, and C Finisher with Booklet Maker.
Punch Scrap Container is displayed when one of the following options is installed: C Finisher
and C Finisher with Booklet Maker.
Booklet Staple Cartridge is displayed when C Finisher is installed.
Black Toner [K]
Drum Cartridge [A4]
Cyan Toner [C]
Waste Toner Container[B]
Magenta Toner [M]
Staple Cartridge [R1]
Yellow Toner [Y]
Booklet Staple Cartridge [R2]
Drum Cartridge [A1]
Booklet Staple Cartridge [R3]
Drum Cartridge [A2]
Hole Punch Container [R4]
Drum Cartridge [A3]
Important If using a partly consumed toner cartridge (such as a toner cartridge removed from another
ApeosPort-II C4300/C3300/C2200 or DocuCentre-II C4300/C3300/C2200 unit), the status
shown may not match the actual remaining amount. When replacing toner cartridges, we
recommend you use new ones.
387
12 Machine Status
Faults
This section describes how to check the information of errors that occurred on the
machine.
The error history report shows the latest 50 errors. The items displayed include the date
and time, error code, and error category.
The following describes how to print the error history report.
Machine Status

button.
Select the [Faults] tab.
Select [Error History Report].

Note
12
You can also access the [Error History Report] from the [Job Status/Activity Report] on the
[Billing Meter/Print Report] screen.
[Error History Report] may not be displayed depending on the system settings.
388
13 Authentication and Auditron

Administration
The machine has the Authentication feature that allows you to restrict the use of
features and the Auditron Administration feature that allows you to keep track of
how often each feature was used.
This chapter is intended for system administrators, and explains the features
whose set values can be changed and their setting procedures.
Important The Remote Access feature is only available for the ApeosPort models.
z
Overview of Authentication .......................................................................390
Authentication for Job Flow Sheets and Mailboxes ..................................394
Overview of Auditron Administration.........................................................401
Overview of Authentication
Authentication and Auditron Administration
This section is an overview of the Authentication feature used with the machine.
Users Controlled by Authentication

The following explains the types of users controlled with the Authentication feature.
Users are classified into the following four categories. The machine restricts user
operations according to the categories.
z
System Administrators
Authenticated Users
Unauthenticated Users
General Users
These are users who can register and change system settings.
13
A system administrator uses a specific user ID called System Administrator ID.

To enter the System Administration mode, type the System Administrator ID into the
user ID entry field on the authentication screen.
Authenticated Users
These are users who are registered on the machine or the remote authentication
server.
When using a restricted service, an authenticated user is prompted to type the user ID
on the authentication screen.
These are users who are not registered with the machine.
An unauthenticated user cannot use restricted services.
General Users
These are users who are not permitted to use the machine in the authentication mode.
Types of Authentication
Authentication is carried out using a user ID registered on the machine or a user ID
registered on a remote accounting server.
The following four different authentication methods are offered according to the
registration condition of user information.
Local machine authentication
Local machine authentication uses the user information registered on the machine to
manage authentication.
The print or fax data sent directly from a computer can be received on the machine after
being authenticated by cross-checking the authentication information pre-configured
on a client's fax driver with that registered on the machine.
For information on configuring drivers, refer to the online help provided for each driver.
390
Network authentication
User information managed on the remote service is sent to be registered on the

machine. When the user information on the remote service is updated, the updated
information must be sent from the remote service to the machine.
Network Authentication allows an unified management of user information for multiple
devices.
Remote services supported by the machine include ApeosWare EasyAdmin.
Remote authentication
Remote authentication uses a remote authentication server. User information is not
required to be registered on the machine.
Important When registering user information on a remote authentication server, use up to 32
characters for a user ID and up to 128 characters for a password. Note, however, that up to
32 characters are allowed for an SMB authentication password.

Authentication is carried out using the user information and account information preregistered on the machine. The print and fax data sent directly from a computer can be
received on the machine after being authenticated by cross-checking the preregistered authentication information on the client's fax driver with the one registered
on the machine. For information on the print driver or fax driver, refer to the online help
of each driver. For information on the user information settings or account information
settings, refer to the online help of CentreWare Internet Services.
Important When setting the user information or account information for another ApeosPort-II C4300/
C3300/C2200, DocuCentre-II C4300/C3300/C2200, it is recommended to use the Cloning
feature of the CentreWare Internet Services. For more information, refer to the online help
of CentreWare Internet Services.
Features Controlled by Authentication

This section describes the features that are controlled by using the Authentication
feature.
The controlled features are different depending on how the machine is used.
The machine can be used in the following two conditions.
z
Local Access
Remote Access
For information on the mailbox and job flow sheet restrictions that are applied when the Authentication
feature is enabled, refer to "Authentication for Job Flow Sheets and Mailboxes" (P.394).
Local Access
Local access refers to direct operation from the machine's control panel.
The following features are controlled by local access.
Copy
Copy operations are restricted.
When copy operations are registered in Stored Programming, the use of the stored
program is also restricted.
391
Network authentication uses the user information managed on a remote service to

manage authentication.
13
Fax
Fax and iFax operations are restricted.
When fax or iFax operations are registered in the Stored Programming, the use of the
stored programs is also restricted.
Scan
The E-mail, Scan to Mailbox, and Scan to PC features are restricted.
When the E-mail, Scan to Mailbox, and Scan to PC services are registered in Stored
Programing, the use of the stored program is also restricted.
Mailbox
Even if the Login Setup/Auditron Administration feature is not used for the copy, fax,
scan, or print service, authentication is required for the mailbox operations when the
Authentication feature is used on the machine.
Job Flow Sheet
scan, or print service, authentication is required for the job flow sheet operations when
the Authentication feature is used on the machine.
13
Print
Printing operations for documents stored on the machine are restricted.
Printing operations include charge print documents, private charge print documents,
and the mailbox documents.
Remote Access
Remote access refers to remote operation by accessing the machine using
CentreWare Internet Services or EasyOperator/EasyAdmin through a network.
The following features are controlled by remote access.
Print
Print instructions from a computer are restricted.
To use the Authentication feature, authentication information such as a user ID and
password must be set on the print driver.
Print data that was sent to the machine and failed authentication is either stored on the
machine or deleted, according to the Charge Print settings.
Note
Print operations are not restricted when [Login/Setup Auditron Mode] under [System
Settings] is set to [Remote Access].
Direct Fax
When the Authentication feature is used for the fax service, the use of the Direct Fax
feature from a computer is restricted.
To use the Authentication feature, authentication information such as a user ID and
password must be set on the driver.
Note
The Direct Fax feature is not restricted when [Login/Setup Auditron Mode] under [System
Settings] is set to [Remote Access].
CentreWare Internet Services

scan, or print service, authentication is required to access the machine with a web
browser when the Authentication feature is used on the machine.
392
Note
Only the system administrators are authenticated when [Login/Setup Auditron Mode] under
[System Settings] is set to [Remote Access]. CentreWare Internet Services is not available
for general users.
scan, or print services, authentication is required to access the machine when the
Authentication feature is used on the machine.
Note
Only the system administrators are authenticated when [Login/Setup Auditron Mode] under
[System Settings] is set to [Remote Access]. EasyOperator/EasyAdmin is not available for
general users.
EasyOperator/EasyAdmin
13
393
Authentication for Job Flow Sheets and Mailboxes

This section describes job flow sheet and mailbox restrictions that are applied when the
Authentication feature is enabled.
Job Flow Sheet Types

The following four types of job flow sheets are available for the machine.
Important You can create job flow sheets for mailbox operations on the machine. Job flow sheets for
scanner operations can be created on a network-connected computer using software such
as EasyOperator.
The job flow sheets created on a network-connected computer cannot be edited or copied
on the machine.
General Shared Job Flow Sheet

This is a job flow sheet created on the [Job Flow Sheets] screen by a general user when
the Authentication feature is disabled.
When the Authentication feature is disabled, this type of job flow sheet can be shared
and its settings can be changed by any machine user.
13
When the Authentication feature is enabled, this type of job flow sheet can only be
handled by a system administrator.
Mailbox Job Flow Sheet
This is a job flow sheet created by a general user or system administrator on the
[Mailbox] or [Send from Mailbox] screen when the Authentication feature is disabled.
The owner of the job flow sheet is the "mailbox" it was created from. For example, the
owner of a job flow sheet created in Mailbox 001 will be "Mailbox 001", and the job flow
sheet can be used only in Mailbox 001.
Any users who have access to the mailbox upon the job flow sheet creation can use the
job flow and change its settings.
This job flow sheet can be used by any machine users when the Authentication feature
is disabled. When the Authentication feature enabled, this job flow sheet can be
handled only by a system administrator.
Administrator Shared Job Flow Sheet
This is a job flow sheet created by a system administrator.
When the Authentication feature is disabled, any machine users can use this type of
job flow sheet.
When the Authentication feature is enabled, any machine's authenticated user can use
the job flow sheet.
Only a system administrator, however, can change its settings.
To create a job flow sheet shared by system administrators, you need to select the
<Log In/Out> button and operate the machine as a system administrator.
Personal Job Flow Sheet
This is a job flow sheet created by an authenticated user when the Authentication
feature is enabled.
When the Authentication feature is enabled, this type of job flow sheet is available for
the authenticated user who created the job flow sheet and by the system administrator.
When the Authentication feature is disabled, this job flow sheet can be handled only by
the system administrator.
394
The available operations for job flow sheets are different depending on whether the
Authentication feature is enabled or disabled.
When the Authentication feature is not enabled, the relations between users and job
flows are as follows.
The available job flow sheet operations are different between the job flow sheets
created on the [Mailbox] screen under [Setup Menu] or the [Send from Mailbox] screen
and those created on the [Job Flow Sheets] screen under [Setup Menu].
[Mailbox] under [Setup Menu]/[Send from Mailbox]
The following table describes the operations that can be performed on the [Mailbox]
screen under [Setup Menu] or on the [Send from Mailbox] screen.
Job Flow
operation
General Users
General Mailbox
shared
Admin Personal General Mailbox

shared
shared
Admin Personal
shared
Create/Register
Display
Edit
Copy *
Delete
Select/Run
Link to mailbox
13
*The owner of a copied job flow sheet is the user who made the copy.
Important A job flow sheet created on the [Mailbox] screen under [Setup Menu] or on the [Send from
Mailbox] screen can be edited, copied, deleted, or selected/run only from the mailbox where
the job flow sheet was created. The applicable users are all users who can use the
mailboxes.
If job flow sheets, which are no longer available for use due to a change in the authentication
status, are linked to mailboxes, they cannot be edited or copied, but still can be used. If you
cancel the links, however, the job flow sheets will no longer be displayed and will be
unavailable.
[Job Flow Sheets] under [Setup Menu]

The following table describes the operations that can be performed on the [Job Flow
Sheets] screen under [Setup Menu].
Job Flow
operation
General Users
General Mailbox
shared
Admin Personal General Mailbox

shared
shared
Admin Personal
shared
Create/Register
Display
Edit
Copy *
Delete
Select/Run
When the Authentication Feature is not Enabled
395
When the Authentication Feature is Enabled

13
When the Authentication feature is enabled, the relations between users and job flows
are as follows.
The same operations can be permitted on the [Mailbox] and [Job Flow Sheets] screens.
For information on the Authentication feature, refer to "Login Setup/Auditron Mode" (P.350).
When [Local Machine Access] or [Xerox Standard Accounting] is selected, when

[Check User Details] is set to [On] in [Network Access], or when authenticated as
a user other than a guest user in [Remote Access]
Important If authenticated as a guest user in [Remote Access], you are treated as an unauthenticated
user (general user) and cannot handle job flow sheets.
Job flow
operation
(General Users)
Authenticated Users
General Mailbox Admin Personal General Mailbox Admin Personal Personal General Mailbox Admin Personal
shared
shared
shared
shared
shared (owner) (Non- shared
owner)
Create/
Register
Display
Edit
Copy *
Delete
Select/
Run
Link to
Mailbox
When [Check User Details] under [Network Access] is set to [Off (Keep logon
records)]
Job flow
operation
(General Users)
Authenticated Users
General Mailbox Admin Personal General Mailbox Admin Personal Personal General Mailbox Admin Personal
shared
shared
shared
shared
shared (owner) (Non- shared
owner)
Create/
Register
Display
Edit
Copy *
Delete
Select/
Run
Link to
Mailbox
396
Types of Mailboxes
The following three types of mailboxes can be used with the machine.
This is a mailbox created by a general user when the Authentication feature is not
enabled.
When the Authentication feature is not enabled, this mailbox is shared and its settings
can be changed by any user.
When the Authentication feature is enabled, this mailbox can only be handled by a
system administrator.
Administrator Shared Mailbox
This is a mailbox created by a system administrator.
When the Authentication feature is not enabled, this mailbox can be shared by all
users. When the Authentication feature is enabled, this mailbox can be shared by all
authenticated users.
Only a system administrator, however, can change the settings.
To create a administrator shared mailbox, you need to press the <Log In/Out> button
and operate the machine as a system administrator.
Personal Mailbox
This is a mailbox created by an authenticated user when the Authentication feature is
enabled.
Only the authenticated user who created it can use it.
When the Authentication feature is not enabled, this mailbox can only be handled by a
system administrator.
The ways you can use mailboxes differ depending on whether the Authentication
feature is enabled.

When the Authentication feature is not enabled, the relations between users and
mailboxes are as follows.
Mailbox
operation
General Users
General
shared
Admin
shared
Personal
General
shared
Admin
shared
Personal
Create/Register
Display
Delete
Change Settings
Display Document
Delete Document
Register Document *
Output Document *
Display
Link
Auto Start
Manual Run
Job
Flow
Sheet
397
General Shared Mailbox
13
* The following operations are not authenticated:

- Fax to Mailbox
- iFax to Mailbox
- Document retrieval using a scan driver or Mailbox Viewer2.
Important If job flow sheets, which are no longer available for use due to a change in the authentication
unavailable.

When the Authentication feature is enabled, the relations between users and

user (general user) and cannot handle mailboxes.
13
Mailbox
operation
Unauthenticated
Users
(General Users)
System
Administrators
Authenticated Users
General Admin Personal General Admin Personal Personal General Admin Personal
shared shared
shared shared
shared shared (owner) (Nonowner)
Create/Register
Display
O*2
Delete
Change Settings
Display Document
*2
Delete Document
*2
Register Document
O*2
O*2
Display
-*3
Link
-*3
-*3
*1
Output Document *1
Job
Flow
Sheet
Auto Start
Manual Run
*1 The following operations are not authenticated:

- Fax to Mailbox
- iFax to Mailbox
*2 Available only when the mailbox operations are permitted in the Authentication feature settings of the System
*3 You can perform display, auto run and manual run operations for job flow sheets linked to mailboxes.
unavailable.
398
records)]
System
Administrators
Authenticated Users
General Admin Personal General Admin Personal Personal General Admin Personal
shared shared
shared shared
shared shared (owner) (Nonowner)
Create/Register
Display
Delete
Change Settings
Display Document
O*2
Delete Document
O*2
O*2
O*2
Display
-*3
Link
Auto Start
-*3
Manual Run
-*3
Register Document
*2
*1
Output Document *1
Job
Flow
Sheet
*1 The following operations are not authenticated:

- Fax to Mailbox
- iFax to Mailbox
*2 Available only when the mailbox operations are permitted in the Authentication feature settings of the System
*3 You can perform display, auto run and manual run operations for job flow sheets linked to mailboxes.
unavailable.
Linking Job Flow Sheets to Mailboxes

The ways to link job flow sheets to mailboxes differ depending on whether the
Authentication feature is enabled.
unavailable.

When the Authentication feature is not enabled, the relations between users and
Mailbox
Job
Flow
Mailbox
General Users
General
shared
Admin
shared
Personal
General
shared
Admin
shared
Personal
399
Mailbox
operation
Unauthenticated
Users
(General Users)
13
Mailbox
Job
Flow
General Users
General
shared
Admin
shared
Personal
General
shared
Admin
shared
Personal
General shared
Admin shared
Personal

When the Authentication feature is enabled, the relations between users and

user (general user) and cannot handle job flow sheets or mailboxes.
13
Mailbox
Unauthenticated
Users
(General Users)
System
Administrators
Authenticated Users
General
shared
Admin
shared
General shared
Admin shared
Personal
(Owner)
Personal
(Non-owner)
Job
Flow
Personal General
shared
Admin
shared
Personal Personal General

(owner)
(Nonshared
owner)
Admin
shared
Personal
records)]
Mailbox
Unauthenticated
Users
(General Users)
System
Administrators
Authenticated Users
General
shared
Admin
shared
General shared
Admin shared
Personal
(Owner)
Personal
(Non-owner)
Job
Flow
400
Personal General
shared
Admin
shared
Personal Personal General

(owner)
(Nonshared
owner)
Admin
shared
Personal
Overview of Auditron Administration

The Auditron Administration feature, which works in conjunction with the Authentication
feature, is classified into the following four types:
Using Machine Authentication
Auditron administration is carried out based on the authenticated user information preregistered on the machine, using a variety of counters automatically created for each
user.
For information on configuring print and fax drivers, refer to the online help provided for each driver.
Using Network Authentication

Auditron administration is carried out based on user information managed by a remote
service.
User information managed by the remote service is sent to be registered on the
machine. When the user information on the remote service is updated, the updated
information must be sent from the remote service to the machine.
Network Authentication allows an unified management of user information for multiple
devices.
Remote services supported by the machine includes ApeosWare EasyAdmin
(optional).
Using Remote Authentication
Remote authentication is carried out based on the user information managed on a
remote authentication server, such as ApeosWare Accounting Service (optional).
User information is not required to be registered on the machine.
Important When registering user information on the remote authentication server, use up to 32
characters for a User ID and up to 128 characters for a password. Note, however, that up to
32 characters are allowed for an SMB authentication password.
Using Xerox Standard Accounting

Auditron administration is carried out based on the user information and account
information pre-registered on the machine. Auditron administration uses each counter
created automatically for individual users. Auditron reports are created in CSV format
using CentreWare Internet Services. For information on the print driver or fax driver
settings, refer to the online help of each driver. For information on the user information
settings, account information settings, and how to create a report, refer to CentreWare
Internet Services.
Important When setting the user information or account information for another ApeosPort-II C4300/
C3300/C2200, DocuCentre-II C4300/C3300/C2200, it is recommended to use the Cloning
feature of CentreWare Internet Services.
401
This section describes an overview of the Auditron Administration feature that can be
used with the machine.
13
Manageable Features and Services

This section describes features and services that can be managed with the Auditron
Administration feature.
The features and corresponding services that can be managed vary depending on the
type of authentication: local machine authentication, network authentication, remote
authentication, or remote authentication.
z
Network Access
Remote Access

The features and services that can be managed in Local Machine Access are as
follows.
Corresponding
Service
13
Authentication *1
Restrictions on Use
User ID
Account Limit
Feature
restrictions *2
*3
Per-user
Usage Count
Copy
Print
Charge Print,
Private Charge
Print
Scan Service
Fax, iFax
Direct Fax
Report/List
*1 This column shows whether authentication is required for each service. "O" indicates that authentication is required.
*2 You can select features available for each user. For more information, refer to "Account Limit" (P.345).
*3 This feature stops further machine operation if the number of pages has reached the specified maximum number.
For more information, refer to "Account Limit" (P.345).
Network Access
When the network authentication is used, the Auditron Administration information can
be managed with ApeosWare Accounting Service.
For features supported by ApeosWare Accounting Service, refer to the documentation
provided with it.
The features and services that can be managed on the machine are as follows.
Corresponding
Service
402
Authentication *1
Restrictions on Use
User ID
Account Limit
Feature
*3
restrictions *2
Per-user
Usage Count
Copy
Print
Restrictions on Use
User ID
Feature
Account Limit
*3
restrictions *2
Per-user
Usage Count
Charge Print,
Private Charge
Print
Scan Service
Fax, iFax
Direct Fax
Report/List
*2 You can select features available for each user. The settings can be made with the remote service.
The settings can be made with the remote service.
Note
Authentication is not performed when [System Settings] > [Login/Setup Auditron Mode] >
[Network Access] > [Check User Details] is set to [Off (Keep logon records)].
For information on [Network Access], refer to "Network Access" (P.351).
13
Remote Access
When the remote authentication is used, the auditron administration information can be
managed with ApeosWare Accounting Service.
For features supported by ApeosWare Accounting Service, refer to the documentation
provided with it.
The features and services that can be managed on the machine are as follows.
Corresponding
Service
Authentication *1
Restrictions on Use
User ID
Feature
Account Limit
restrictions *2
Per-user
Usage Count
Copy
Print
*3
Charge Print,
Private Charge
Print
Scan Service
Fax, iFax
Direct Fax
*4
Report/List
Corresponding
Service
Authentication *1
*2 If ApeosWare Authentication Agent (optional) is used as an authentication system, you can select features to
restrict. For information on ApeosWare Authentication Agent, refer to the documentation provided with it.
*3 For Remote Access, the Print feature cannot be restricted. To restrict print operations, use the Charge Print or
Private Charge Print feature.
*4 When using the Login/Setup Auditron Mode, unable to set the limit for the Direct Fax, however, able to disable the
Direct Fax usage. Refer to "Sending Fax" (P.237), "System Settings Menu List" (P.261).
403

The features and services that can be managed in Xerox Standard Accounting are as
follows.
Corresponding
Service
13
Authentication *1
Restrictions on Use
User ID
Account Limit
Feature
restrictions *2
*3
Per-user
Usage Count
Copy
Print
Charge Print,
Private Charge
Print
Scan Service
Fax, iFax
Direct Fax
Report/List
*2 You can select features available for each user. For more information, refer to the CentreWare Internet Services
online help.
For more information, refer to the CentreWare Internet Services online help.
Jobs that can be Managed for Each Service

The types of jobs you can manage using the Auditron Administration feature vary for
print, scan, and fax services.
This section describes the items that can be managed for the jobs of each service.
Print
The items you can manage for print jobs using the Auditron Administration feature are
as follows.
Services (Jobs)
Normal
Print
Machine's print driver

Other than machine's print
driver
Authentication
Required
Users for
which
Auditron
are
Collected
Managed Items
Authenticated Print color pages/monochrome

user
pages/number of sheets
-*2
Unregistered
user
-
Print color pages/monochrome

Secure
Print
Store Documents
Required
Print Documents
Not
required*1

user
Sample
Print
Sample Print
Store Documents in
Mailboxes/Print
Documents
Required

user
Sample Print
Print Mailbox-stored
Documents
Not
required*1

user
404
Authentication
Managed Items
Delayed
Print
Store Documents
Required
Print Documents
Not
required*1
Charge
Print
Store Documents
Not
required
Print Documents
Required
Store Documents
Required/
Not
required*3
Print Documents
Required

user
-*2
Unauthenticat Print color pages/monochrome

ed
user
Private
Charge
Print
E-mail Printing
Services (Jobs)
Users for
which
Auditron
are
Collected
-

user
-

user
-
*1 Authentication is unnecessary upon printing because each print job has been authenticated when received by the
machine.
*2 You can print only when [Non-Account Print] is set to [Enable] on CentreWare Internet Services.
*3 Depends on the "Mailbox Access" (P.352) settings in System Administration mode.
*4 Depends on the "Receive Control" (P.348) settings in the System Administration mode.
Fax
The items you can manage for fax jobs using the Auditron Administration feature are as
follows.
Services (Jobs)
Fax
Send
Fax
reception/
printing
Fax
to Mailbox
Authentication
Users for
which
Auditron
are
Collected
Managed Items
Automatic Transmission
Required
Authenticated Transmissions/pages, charging units

user
Manual Transmission (Call

in, Call out)
Required

user
Automatic Reception/
Printing
Not
required
Fax reception Receptions/pages, charging units,

printed pages/sheets
Manual Reception/Printing
(Calling in, Calling out)
Required
Fax reception Receptions/pages, charging units,

Automatic Reception to
Mailbox
Not
required
Fax reception Receptions/pages, charging units
Reception/ Printing of
Mailbox-received Fax
Required*1 Authenticated Pages/number of sheets

user
405
13
13
Authentication
Users for
which
Auditron
are
Collected
Required*1
(to Mailbox)
Not
required
Unregistered
user
Printing
Required
Authenticated Polls/pages, charging units, printed

user
pages/sheets
Services (Jobs)
Fax
Polling
Storing Documents for

Polling
(Mailboxes, Polling
Mailboxes)
Polling Document Printing

(Mailboxes, Polling
Mailboxes)
Fax
Relay
Broadcast
Managed Items
Transmissions/pages

user
Reception of Relayed
Documents
Not
required
Relay Broadcasting,
Printing
Not
required
Fax reception Receptions/pages, charging units

Relay
Broadcast
Transmissions/pages, charging units,

Direct Fax transmission
Required

user
Send as iFax
Required
Authenticated transmissions/pages
user
iFax
Reception/ Printing
Printing
Automatic Reception to
Mailbox
Not
required
iFax
Received
Receptions/pages, printed pages/

sheets
Not
required
iFax
Received
Receptions/pages
Reception/ Printing of
Mailbox-received Fax
iFax
Received
Fax
Forwarding

user
Relayed iFax Reception
Not
required
iFax
Received
(Forwarding)
Not
required
iFax
reception/fax
forwarding
Receptions/pages
Transmissions/pages, charging units
*1 In the System Administration mode, when you select [Off] for [Login During Printing] under [System Settings] >
[Login Setup/Auditron Administration] > [Login Setup/Auditron Mode] > [Mailbox Access], authentication is not
required to access mailboxes shared by system administrators, and the machine will print the job as
unauthenticated.
z
406
Restriction on Using the Login Setup/Auditron Administration Feature on Fax Jobs:

Note the followings when using the Login Setup/Auditron Administration feature on
fax jobs.
- Sending documents from different user accounts to the same destination is not
counted as a batch send.
- The number of charging units is calculated using the machine's built-in timer.
Therefore, the communication charges calculated from the number of charging
units may slightly differ from the charges invoiced by the telecommunications
company.
- When fax-received pages are split for printing, the number of pages counted will
be those received, not those printed.
- The number of charging units is not computed for the following communications.
When dialing a fax number using the numeric keypad or the on-hook/off-hook
feature.
When using an address number in which the billing data is not registered.
When a phone conversation took place, including the one before a transmission.
The items you can manage for scan jobs using the Auditron Administration feature are
as follows.
Corresponding Service
Authentication
Users for
which
Auditron
are
Collected
Managed Items
E-mail
Required
Authenticated Scanned color pages/monochrome pages, mail

user
transmission color pages/monochrome pages
Scan to Mailbox
Required
Authenticated Scanned color pages/monochrome pages, stored

user
color pages/monochrome pages
Scan to PC
Required
Authenticated Scanned color pages/monochrome pages, file

user
transfer color pages/monochrome pages
Network Scanning
Required
Authenticated Scanned color pages/monochrome pages, file

user
transfer color pages/monochrome pages
Scan Service
13
407
13
408
14 Maintenance
This chapter describes how to replace consumables, clean the machine,
perform calibration, and print a report/list.
z
Replacing Consumables...........................................................................410
Cleaning the Machine ...............................................................................425
Executing Calibration................................................................................430
Printing a Report/List ................................................................................433
14 Maintenance
Replacing Consumables
The machine is provided with the following consumables and periodical replacement parts.
We recommend the use of the following consumables as they have been manufactured to
meet the specifications of the machine.
Type of Consumables/
Periodical Replacement Parts
Maintenance
Product
Code
Quantity/Box
Toner cartridge [Y]
CT200542
1 unit/box
Toner cartridge [M]
CT200541
1 unit/box
Toner cartridge [C]
CT200540
1 unit/box
Toner cartridge [K]
CT200539
1 unit/box
Drum cartridge [A1] [A2] [A3] [A4]
CT350352
1 unit/box
Waste toner container [B]
CWAA0485
1 unit/box
Staple cartridge [F]
CWAA0455
5,000 staples 3 sets/box
Staple cartridge for 50 sheets XE
CWAA0540
5,000 staples 3 sets/ box
Staple cartridge for booklet finisher XC
CWAA0501
5,000 staples 4 sets/box
Note
14
The number of pages that you can copy or print is for when A4 paper is used. The number
of copies that can be printed is only an estimate, and varies depending on the image type, paper
size, paper type, and the machine usage environment.
We recommend that you always have spare consumables/periodical replacement parts
available.
Handling consumables/periodical replacement parts

z
Do not store boxes for consumables/periodical replacement parts upright.
Do not unpack consumables/periodical replacement parts before use. Avoid storing

consumables/periodical replacement parts in the following locations:
- In extreme temperature and humidity
- Near heat-generating devices
- In direct sunlight
- In dusty locations
Use consumables only as directed on their packages.
We recommend always having spare consumables available.
When calling our Customer Support Center to order consumables/periodic

replacement parts, have the product codes ready.
Use of consumables/periodic replacement parts not recommended by Fuji Xerox can

impair machine quality and performance. Use only consumables/periodic
replacement parts recommended by Fuji Xerox.
Checking the status of consumables

The current status of consumables can be checked on the [Supplies] screen.
Also, an indication from 0 to 100% displays the remaining amount of toner.
For information about consumables, refer to "Supplies" (P.387).
410
Replacing the Toner Cartridge

The machine will display the following messages before the toner reaches the end of
life. Follow the messages and replace the toner cartridge as necessary.
Message*1
Please order a Yellow
Toner [Y] Cartridge.
Number of Pages*2
ApeosPort-II C4300/C3300,
DocuCentre-II C4300/C3300:
- Black: Approx. 3,500 pages
- Other than black: Approx. 2,500 pages
ApeosPort-II C2200, DocuCentre-II C2200:
Approx. 200 pages
Yellow Toner [Y]

Cartridge needs to be
replaced soon.
Approx. 50 pages
The toner cartridge

does not need to
be replaced yet.
Get a spare of the
displayed toner
cartridge.
Replace the
displayed toner
cartridge with a
new one.
*1 The above messages are the indications for yellow toner replacement. The part name "yellow toner
(Y)" in the messages varies depending on the colors or number of toner cartridges.
*2 The number of pages that you can copy or print is for when A4 ( ) paper is used. The number of
copies that can be printed is only an estimate and varies depending on the image type, paper size,
paper type, and the machine usage environment.
Important When replacing the waste toner container, toner may spill and soil the floor. We recommend
laying paper on the floor beforehand.
The use of toner cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only toner cartridges recommended by Fuji Xerox.
When the remaining amount of toner becomes small, the machine may stop during printing
and display a message. If this happens, replace the toner cartridge to continue copying or
printing.
Replace toner cartridges while the machine is on.
After the message "Please order xxx toner." appears, copy or print density may deteriorate.
If a partially used toner cartridge is used, the number of pages that you can copy or print
after the message "Please order xxx toner." appears may vary considerably depending on
the condition.
Make sure that the machine is not

in operation, and open the front
cover.
411
Maintenance
Yellow Toner [Y]

Cartridge needs to be
replaced.
Solution
14
14 Maintenance
Turn the toner cartridge specified in

the message to the key mark
(open) position counterclockwise.
Note
"Y" is for yellow, "M" is for

magenta, "C" is for cyan, and
"K" is for black.
Gently pull the toner cartridge out.

Important Pull out the toner cartridge
gently. Otherwise, toner may
fly out of the cartridge.
Return used toner cartridges
to our Customer Support
Center.
Maintenance
Hold a new toner cartridge of the

same color as the removed
cartridge, and gently rock it from
side to side and up and down three
or four times to spread the toner
evenly inside the cartridge.
Insert the toner cartridge with its

arrow () face up until the cartridge
comes to a stop.
Turn the toner cartridge to the key

mark (close) position clockwise.
Close the front cover.
14
Note
A message will be displayed and the machine will not operate if the front cover is not
completely closed.
Replacing the Waste Toner Container [B]
412
When the waste toner container becomes full, a message appears on the touch screen.
If you continue copying or printing without replacing the waste toner container, a
message appears and the machine stops after copying or printing about 900 pages.
When replacing the waste toner container, clean the laser scanner (D1, D2, D3, D4)
located at the rear of the container using the cleaning stick supplied with a new waste
toner container. This can prevent uneven copy/print density and coloring.
Important When replacing the waste toner container, toner may spill on the floor. We recommend
laying paper on the floor beforehand.
Used waste toner containers require special processing during disposal. Return all used
toner cartridges to our Customer Support Center.
The use of waste toner containers not recommended by Xerox may impair quality and
performance. Use only waste toner containers recommended by Xerox for the machine.
Replace the waste toner container while the machine is on.
Note
The number of pages is for when A4 ( ) paper is used.

The number of copies that can be printed is only an estimate and varies depending on the
image type, paper size, paper type, and the machine usage environment.
Note
Take a new bottle, orange

plastic cap, and cleaning stick
out of the box.
Maintenance
Prepare a new waste toner

container.
Plastic cap
14
Cleaning stick
Waste toner container

cover.
Pull open the black cover on the

machine's front face (B) by holding
its left and right orange levers.
Hold the center part of the waste

toner container to pull the container
towards you until it stops.
Important Place the removed waste
toner container on the open
black cover. Be careful not to
tilt the container to keep toner
from spilling.
413
14 Maintenance
Put the supplied orange plastic cap

over the waste toner container so
as not for toner to spill.
Securely hold the used waste toner

container with both hands to put it
in the empty box.
Important Return used waste toner
containers to our Customer
Support Center for disposal.
Maintenance
Hold the cleaning stick taken out of

the box with its pad face down, and
gently insert the stick into each
square cleaning hole (D1 to D4).
When the cleaning stick reached

the end of the hole, gently pull it
out.
14
Note
Clean all the holes one time

each.
Dirt attached on the pad is not
well visible.
Put the used cleaning stick and the

used waste toner container in the
plastic bag. Release air from the
bag, and use the slide fastener to
close the bag.
Important Be sure to put the used waste
toner container in the
dedicated plastic bag supplied
with the new waste toner
container, and use the slide
fastener to close the bag. If
the fastener is open, toner
may spill during transportation.
414
Cleaning hole
Hold the center section of the new

waste toner container, and adjust
the center position to insert the
container into the machine.
11
Hold the left and right orange

levers to close the black cover.
12

Note
Maintenance
10
completely closed.
Replacing Drum Cartridge [A1], [A2], [A3], or [A4] (for customers having a
spot maintenance contract)
When it is time to replace the drum cartridge, a message "Please order a new xxx drum
(AX) (Maintenance Request)" appears on the display. When this message appears,
If you have a spot maintenance contract, refer to this section to identify the indicated
drum cartridge location ([A1], [A2], [A3], or [A4]) and replace the drum cartridge.
If you continue to use the machine without replacing the cartridge even after the
message appears, the machine will stop and copying or printing will no longer be
possible when the number of printed/copied pages reaches the following:
z

Approx. 1,000 pages for yellow/magenta/cyan
Approx. 1,100 pages for black


Important The use of drum cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only drum cartridges recommended by Fuji Xerox.
Note
Do not expose drum cartridges to direct sunlight or strong light from indoor fluorescent
lighting. Do not touch or scratch the surface of the drum cartridge. Doing so may result in
unsatisfactory printing.
Replace the drum cartridge while the machine is switched on. If the power is turned off, all
information stored to the machine's memory will be erased.
415
14
14 Maintenance
The number of pages that can be printed/copied is for when A4 ( ) paper is used. This
number may vary depending on the paper size, paper orientation, the number of the
continuous printings, and the machine usage environment.
After the message "Please order a new xxx drum (AX) (Maintenance Request)" appears,
copy or print images may be smudged.

cover.
Push up the bottom part of the

stopper located at the left side of
the front face.
Pull down the handle.
Maintenance
14
Note
The four drum cartridges are

unlocked and lifted.
Hold the handle of the drum

cartridge specified by the message
(A1, A2, A3, or A4) to gently pull
the cartridge out.
Important When pulling the drum
cartridge out, be careful not to
fall it on the floor.
Note
The following example
Drum cartridges
shows how to replace A4.
Pull the drum cartridge out while

holding its bottom part, as shown in
the figure.
Important Be careful not to touch toner
attached on the drum
cartridge.
416
Take a new drum cartridge out of the box, and put the used drum cartridge into a
supplied plastic bag and then into the box.
Important Do not place the new drum cartridge in an upright position.

Return used drum cartridges to our Customer Support Center.
Place the new drum cartridge (with

a protective cover) onto the handle,
and insert the edge of the cartridge
into the machine.
Note
Stop inserting at the arrow

position, as shown in the
figure.
While the edge of the drum

cartridge is being inserted, remove
the seal from the upper part of the
drum cartridge.
Hold the drum cartridge securely.

Then, push the front part of the
protective cover, and slide the
orange tab on the upper part of the
cartridge forward, along the
protective cover.
10
14
Insert the toner cartridge until it

comes to a stop.
Note
11
Maintenance
Put the protective cover in the

empty box.
Return the handle to its original

position.
417
14 Maintenance
12
Pull down the handle stopper to

lock the handle.
13

Note
completely closed.
Replacing the Staple Cartridge (With B Finisher)

Maintenance
When the B Finisher (optional) is installed and it is time to replace the staple cartridge,
a message appears on the touch screen. When this message appears, load a new
staple case into the staple cartridge.
Important The use of staple cartridges not recommended by Fuji Xerox may impair quality and
performance. Use only staple cartridges recommended by Fuji Xerox.
Note
14
418
To order a new staple cartridge, contact our Customer Support Center.
Make sure that the machine has

stopped, and open the front cover
of the finisher.
Grip the lever as shown in the

figure to pull out the staple
cartridge to the right, towards you.
Move up the staple cartridge to

take it out of the machine.
Press in both sides of the staple

cartridge holder marked "PUSH".
The staple cartridge rises up and

becomes removable.
Important If there are still staples inside
the staple case, the case will
not rise up.
Maintenance
Insert your fingertip into the round

section on the holder and remove
the staple cartridge.
14
6
Push a new staple cartridge into

the holder.
Push the top of the staple cartridge

holder down as shown.
419
14 Maintenance
Maintenance
14
Remove the tab from the new

staple cartridge as shown.
Insert the staple cartridge into the

machine until you hear it click into
place.
10
Close the front cover of the finisher.

Note
A message will be displayed and the machine will not operate unless the front cover is
completely closed.
Replacing the Staple Cartridge (with C Finisher or C Finisher with Booklet

Maker)
When the C Finisher (optional) is installed and it is time to replace the staple cartridge,
a message appears on the touch screen. When this message appears, load a new
staple case into the staple cartridge.
This section explains how to remove jammed staples from the C Finisher with Booklet
Maker. Use the same procedures for the C Finisher.
Note
420

of the finisher.
Grip the lever R1 of the staple

cartridge holder, and pull out the
holder to the right, towards you.
Lever (R1)
Take out the staple cartridge holder

by gripping the orange lever.
Note
The staple cartridge is firmly

inserted. When taking the
staple cartridge out of the
machine, strongly pull it out.
Orange lever
Pick the empty staple case with

your fingers (1), and then remove
the case from the cartridge (2) as
shown in the figure.
Maintenance
2
1
14
1
Prepare a new staple case. Insert

the front of the staple case into the
staple cartridge (1), and push the
rear of the case to set (2).
Hold the orange lever to push the

staple cartridge into the machine
until you hear it click into place.
Orange lever

Note
completely closed.
421
14 Maintenance
Replacing the Staple Cartridge for Booklet (When a C Finisher with

Booklet Maker is Installed)
When the C Finisher with Booklet Maker (optional) is installed and it is time to replace
the booklet staple cartridge, a message appears on the display. When this message
appears, load a new staple case into the staple cartridge.
Note
Maintenance

of the finisher.
While pressing the levers R2 and

R3 to the right, pull out the unit.
R3
R2
14
422
Hold the left and right tabs on the

booklet staple cartridge to pull the
cartridge out.

booklet staple cartridge to return
the cartridge to its original position,
and gently push the cartridge until
you hear it click into place.
Return the unit to its original

position.

Note
completely closed.
Emptying the Punch Scrap Container (When C Finisher or C Finisher with

Booklet Maker is Installed)
If you take the punch scrap container out of the machine, make sure to empty it
completely. If it is reinstalled with some scraps remaining, it may become full before the
message appears again, and this can cause machine breakdown.
Important When emptying the punch scrap container, make sure that the machine is switched on. If not
switched on, the machine will not recognize that the punch scrap container has been
emptied.

of the finisher.
Pull out the punch scrap container

R4 towards you.
Discard all the scraps.
423
Maintenance
When the C Finisher (optional) or C Finisher with Booklet Maker (optional) is installed
and the punch scrap container becomes full, a message appears on the touch screen.
Discard the scraps according to the message.
14
14 Maintenance
Insert the empty punch scrap

container into its original position
until it comes to a stop.

Note
completely closed.
Replacing the Stamp Cartridge

Maintenance
If your machine offers fax service, and if the optional stamp kit is installed, replace the
stamp cartridge when stamp impressions start to fade.
Important Do not touch the ink pad of the stamp cartridge. If it comes into contact with your skin, wash
immediately.
Problems caused by using consumables other than what is recommended by us are not
covered by the maintenance service contract.
Before using consumables, carefully read the instructions and precautions on the
packaging.
14
Note
We recommend having spare consumables ready.

To order consumables, contact our Customer Support Center.
(Product name: Stamp Replace Kit / Product code: F451)
424
Pull up the knob on the left cover of

the document feeder, and open the
document feeder cover completely.
Pull up the green lever to open the

inner cover.
Cleaning the Machine

The following describes how to clean the machine.
The cleaning instructions will be explained individually for various parts of the machine:
the machine exterior, document cover/document glass, film/constant velocity transport
glass, and document feeder roller.
Cleaning the Exterior

The following describes how to clean the exterior of the machine.
Important Always switch the power off and unplug the power cord before cleaning any part of the
machine. Cleaning the machine with the power on may cause an electric shock.
Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the
machine as they might discolor, deform, or crack covers.
Cleaning the machine with an excessive amount of water may cause the machine to
malfunction or damage documents during copying.
Maintenance
Wipe the exterior with a firmly

wrung soft cloth moistened with
water.
Important Do not use cleaning agents
other than water or neutral
detergent.
Note
14
If dirt does not come off easily,

gently wipe it with a soft cloth
moistened with a small
amount of neutral detergent.
Wipe off any excess water with a soft cloth.
Cleaning the Inside of the Machine (Laser Scanner)

The following describes how to clean the inside of the machine (laser scanner (ROS:
Raster Output Scanner)).
Generally, clean the laser scanner when replacing the waste toner container. However
if image quality deteriorates, for example, if white or color lines appear upon copying or
printing, clean the scanner as appropriate.
Important The cleaning stick is attached on the rear face of the front cover.
When cleaning the laser scanner, the waste toner container must be removed.
If the waste toner container is tilted, toner may spill. We recommend that you place paper on
the floor beforehand and put the waste toner container on it.

cover.
425
14 Maintenance
Pull open the black cover (B) on

the machine's front face, by holding
its left and right orange levers.
Hold the center section of the

waste toner container to pull the
container towards you until it stops.
Note
Place paper on the floor

beforehand, and put the
removed waste toner
container on it being careful
not to tilt the container and
spill toner.
Maintenance
Hold the cleaning stick attached on

the rear face of the front cover.
Hold the cleaning stick with its pad

face down, and gently insert the
stick into each square cleaning
hole (D1 to D4).
When the cleaning stick reached

the end of the hole, gently pull it
out.
14
Note
Clean all the holes one time

each.
Dirt attached on the pad is not
well visible.
426
Cleaning hole
Hold the center section of the

removed waste toner container,
and adjust the center position to
insert the container into the
machine.
Hold the left and right orange

levers to close the black cover.
Return the cleaning stick to the rear

face of the front cover.
Maintenance
14
10

Note
completely closed.
Cleaning the Document Cover and Document Glass

If the document cover and document glass are dirty, streaks or smears may appear on
copies and the machine may not properly detect document sizes.
To ensure clean copies at all times, clean the document feeder roller about once a
month.
Important Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint
or coating on plastic parts.
Wipe the document cover with a

soft cloth moistened with water to
remove any dirt and then wipe it
with a soft, dry cloth.
detergent.
Note

427
14 Maintenance
Wipe the document glass with a

soft cloth moistened with water to
remove any dirt, and then wipe it
with a soft, dry cloth.
detergent.
Note

Cleaning the Film and Constant Velocity Transport Glass

If the machine is equipped with a document feeder, and its film and constant velocity
transport glass are dirty, streaks or smears may appear on copies and the machine
may not properly detect document sizes.
Maintenance
month.
14
Wipe the film with a soft cloth

moistened with water to remove
any dirt, and then wipe it with a
soft, dry cloth.
Important Do not press the film with an
excessive force as it can be
easily damaged.
Do not use cleaning agents
detergent.
Note
If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount
of neutral detergent.
Wipe the document feeder glass

with a soft cloth moistened with
water to remove any dirt, and then
wipe it with a soft, dry cloth.
detergent.
Note
428

Cleaning the Document Feeder Roller

If the machine is equipped with a document feeder and if the document feeder roller is
dirty, streaks or smears may appear on copies and paper jams may occur.
month.
malfunction or damage documents during copying or printing.
Pull up the knob on the left cover of

the document feeder, and open the
document feeder cover completely.
Note
Maintenance
When you fully open the

cover, it enters a fixed
position. Open the cover
gently.
While turning the roller, gently

clean it with a soft cloth moistened
with water.
14

detergent.
Use a cloth firmly wrung to
prevent water drops from
falling into the machine. If
water gets into the machine, it
may cause machine malfunction.
Note
If dirt does not come off easily, gently wipe it with a soft cloth moistened with a small amount
of neutral detergent.
Close the left cover of the document feeder until it clicks into place.
429
14 Maintenance
Executing Calibration
The machine automatically adjusts gradation when the density or color reproducibility
in copies and prints has deteriorated. Gradation can be adjusted for each screen type.
The machine offers the following four screen types:
z
[Copy Job - Text]

Adjusts the gradation for copying text documents.
[Copy Job - Photo]

Adjusts the gradation for copying photos.
[Print Job - Text]

Adjusts the gradation for printing text documents.
[Print Job - Photo]

Adjusts the gradation for printing photos.
Maintenance
Important Because the Tray 5 (Bypass) is used for calibration, load plain paper in the Tray 5 (Bypass).
Any other types of paper are not available. For more information, refer to "Paper Size/Type"
(P.277).
Note
It is recommended that you perform adjustments for all the screen types. After one screen
type is adjusted, specify another screen type and repeat the adjustment procedure.
If color gradation is not compensated despite the periodic calibration, contact our Customer
Support Center.
14
Calibration does not execute when [Text] or [Map] is selected for [Original Type] in the
[Image Quality] tab for copying. Before calibration, make sure that [Copy Defaults] in the
System Administration mode is set as follows: Lighten/Darken: Normal, Color Shift: Normal,
Saturation: Normal, Color Balance: 0. After finishing the calibration, change the settings of
[Copy Defaults] if necessary. For information about the [Copy Defaults], refer to "Copy
Defaults" (P.293).

Note
The calibration can also be

performed through the menu
screen. Clicking [Calibration]
on the menu screen displays
the screen shown in step 9.

Note
430

When using the
default passcode is x-admin.
<Log In/Out>
button
Executing Calibration
Select [Image Quality Adjustment].
Select [Calibration].
Load A4 plain paper in the Tray

5 (Bypass), and gently align the
paper guides with the paper.
Select the screen type for

calibration.
Note
Maintenance
14
The example described
here is for the [Copy Job Text] screen.
10
Select [Start].
Note
The message "Printing the
Gradation Adjustment
Chart. Copy Job - Text"
appears and a document
for calibration (Calibration
Chart) is printed.
431
14 Maintenance
11
Align the magenta patch of the

printed Calibration Chart against
the left side of the document glass.
Note
Magenta
Place the Calibration Chart on

the document glass.
Maintenance
12
Put at least five sheets of white

paper over the Calibration Chart
and close the document cover.
13
Select [Start].
The message "Gradation
adjustment is in progress. Copy Job - Text" appears and the machine automatically
adjusts the gradation. It takes about 20 seconds to complete the calibration.
When the adjustment is completed successfully, the [Calibration] screen (for screen
type settings) appears again. If there is a problem, the machine stops the adjustment
and displays an error message. Solve the problem in accordance with the displayed
error message.
14
432
14
To continue calibration for other screen types, repeat steps 6 to 12.
15
16
17
Make a copy to check the image quality.
Printing a Report/List
Printing a Report/List
This section describes how to print a report/ list.
Note
The items displayed vary depending on the optional features installed.

When the <Job in Memory> indicator is lit, you can confirm the documents stored to memory
in the [Stored Documents List].
For information about report/list types, refer to "Print Report/List" (P.378).

button.
1
<Machine
Status> button

Report] tab.
Select [Print Report/List].

Note
Maintenance
If printing [Billing Data List] or

[Fax Auditron Administration
Report], insert a card to the
machine before instructing to
print.
14
Select a report or list you want to

print and press the <Start> button.
433
14 Maintenance
Maintenance
14
434
15 Problem Solving
This chapter describes problems that may occur with the machine and their
solutions.
z
Troubleshooting ........................................................................................436
Machine Trouble .......................................................................................438
Image Quality Trouble ..............................................................................443
Trouble during Copying ............................................................................449
Trouble during Printing .............................................................................453
Trouble during Faxing...............................................................................456
Trouble during Scanning...........................................................................460
Error Code ................................................................................................465
Paper Jams...............................................................................................525
Document Jams........................................................................................543
Stapler Faults............................................................................................545
15 Problem Solving
Troubleshooting
This section describes troubles that may occur with the machine and their solutions.
Follow the troubleshooting procedure below to solve the problems.
The machine is not powered on.
No
Cause Is the <Reset> button or power switch off on the machine?

Yes
Action Turn the <Reset> button and power switch on.

Refer to "Power On / Off" (P.35).
No
Cause Is the power cord plugged into the power outlet?
Action Turn the power switch off, and then firmly plug the power
cord into the connector and power outlet. Then turn the
power switch on.
No
Cause Is the power cord disconnected from the machine or the rear
of the rack?
Problem Solving
Action Turn the power switch off, and then firmly plug the power
cord into the connector and power outlet. Then turn the
power switch on.
15
No
Cause Does the AC outlet supply power properly?
Action Connect another appliance to the outlet to verify the power
supply.
The touch screen is too dark.
No
Cause Is the <Power Saver> button on?

Yes
Action The machine is in the Power Saver mode. Press the <Power
Saver> button on the control panel to exit the Power Saver
mode.
Refer to "Power Saver mode" (P.38).
No
Cause Is the screen contrast low?
Action Adjust the screen contrast by using the contrast adjustment
dial or the <Screen Contrast> button on the control panel.
A message is displayed.
No
Cause Has a paper or document jam occurred?

Yes
Action For information on paper jams, refer to "Paper Jams"

(P.525).
For information on document jams, refer to "Document
Jams" (P.543).
No
Cause Is an error code displayed?
Action Refer to "Error Code" (P.465).
The machine does not work

properly.
Action Refer to "Machine Trouble" (P.438).

Yes
No
The image quality is poor.
436
Action Refer to "Image Quality Trouble" (P.443).
Troubleshooting
No
Yes
Trouble during copying

No
Action Refer to "Trouble during Copying" (P.449).

Yes
Trouble during printing

No
Action Refer to "Trouble during Printing" (P.453).

Yes
Trouble during faxing

No
Action Refer to "Trouble during Faxing" (P.456).

Yes
Trouble during scanning
Action Refer to "Trouble during Scanning" (P.460).

Yes
If the machine does not recover even after following the above procedure, contact our
Problem Solving
15
437
15 Problem Solving
Machine Trouble
Before you determine that the machine is defective, check the machine status again.
Symptom
The machine is
not powered on.
Cause
Remedy
Is the <Reset> button or

power switch off on the
machine?
Turn the <Reset> button and power switch

on.
Is the power cord plugged

into the power outlet?
Turn the power switch off, and then firmly

plug the power cord into the connector and
power outlet. Then turn the power switch
on.
Is the power cord

disconnected from the
machine or the rear of the
rack?
Does the AC outlet supply
power properly?
Problem Solving
The touch screen Is the <Power Saver>

is too dark.
button on?

Connect another appliance to the outlet to
verify the power supply.
The machine is in the Power Saver mode.
Press the <Power Saver> button on the
control panel to exit the Power Saver
mode.
Refer to "Power Saver mode" (P.38).
Is the screen contrast low?
15
438
Adjust the screen contrast by using the

contrast adjustment dial or the <Screen
Contrast> button on the control panel.
Machine Trouble
Symptom
Unable to print,
or unable to
copy.
Cause
Remedy
Is a message displayed on
the touch screen?
Follow the instructions displayed to solve

the problem.
When a parallel interface

cable is used to connect
between the machine and
the computer, bi-directional
communication is not
available for the computer.
The bi-directional communication is set to

"Enabled" by factory default on the
machine. You can print if the computer
supports the bi-directional communication.
If the computer does not support it, change
this setting to "Disabled" on the machine's
control panel.
Refer to the Network Administrator Guide for
details.
Is the memory capacity

insufficient?
Perform one of the following: set [Print

Mode] to [Normal], set [Page Print Mode]
to [On], reduce the number of open ports to
increase the print page buffer size, or
install additional 128MB Memory to
increase the memory size.
Refer to "Allocate Memory" (P.303).
<Online>
indicator does
not light even
though you
instructed the
machine to print.
When memory capacity is

insufficient, the port status is
automatically set to [Stop] and the
machine restarts.
Is the print mode [Off-line]?
Press the <Machine Status> button to

check the [Print Mode] on the [Machine
Status] screen. If [Print Mode] is set to [Offline], select [On-line].
Is the power cord connector

disconnected from the rear
of the rack?
Turn the power switch off, and then firmly

plug the power cord into the connector and
power outlet. Then turn the power switch
on.
Is the interface cable

disconnected?
Turn the power switch off, unplug the

power cord from the power outlet, and
check the interface cable connection.
details.
Is the computer's
environment correctly set?
Check the computer environment such as

print driver settings.
Is the required interface

correctly set?
Check the status of the interface port.

details.
A document is
not fed from the
Tray 5 (Bypass).
Is the specified size paper

loaded in the tray?
Follow the instructions displayed to load

paper of correct size, and try again.
"Printing"
appears even
though you did
not instruct the
machine to print.
(With the parallel
interface used)
Did you power the client

computer on after powering
the machine on?
Refer to "Loading Paper in the Tray 5 (Bypass)"

(P.250).
Press the <Job Status> button to cancel
printing.
Note
Before powering the machine on,

make sure that the computer
power has been on.
Refer to "Checking Current/Pending Jobs"

(P.355).
439
Problem Solving
Note
15
15 Problem Solving
Symptom
Problem Solving
15
Cause
Remedy
Unsatisfactory
print quality.
A probable cause is an
image defect.
Remedy the problem referring to "Image

Quality Trouble".
Refer to "Image Quality Trouble" (P.443).
Unable to print
text correctly.
(Text is garbled.)
Non-standard fonts are

used for printing.
Check the application or print driver

settings. If PostScript (optional) is being
used, attach an optional HDD to download
the required fonts.
<Online>
indicator lights or
blinks, but
printed paper is
not output.
The data remains in

machine memory.
Cancel printing, or delete the remaining

data.
Unable to insert
or remove a
paper tray.
Did you open a cover or turn

the power switch off during
printing?
Do not forcibly insert or remove the paper

tray. Turn the power switch off. In a few
seconds, turn the power switch on. When
the machine is ready to receive data, insert
or remove the paper tray.
Unable to copy
with the specified
size.
Is the document glass or the

document cover dirty?
Clean the document glass and the

document cover.
Refer to "Checking Current/Pending Jobs"

(P.355).
Refer to "Cleaning the Document Cover and

Document Glass" (P.427).
Is the document a
transparent type such as a
transparency film?
Place the document on the document

glass, and then place a white sheet over
the document.
Is the document in the

correct position?
Load the document correctly.

Refer to "Step 1 Loading Documents" (P.48).
Is the document loaded

correctly?
440
Are the document guides on

the document feeder in the
correct positions?
Adjust the document guide positions.

Is the document folded?
Unfold and correctly place the document.

Is the document a nonstandard size?
Specify the document size.

Refer to "Original Size (Specifying the Scan
Size for the Document)" (P.72).
Machine Trouble
Symptom
Paper is often
jammed or
wrinkled.
Cause
Remedy
Is the paper loaded correctly

in the tray?
Load the paper correctly.
Is the paper tray inserted

correctly?
Firmly push in the paper tray as far as

possible to insert it correctly.
Refer to "Loading Paper in the Trays 1 to 4"

(P.249).

(P.249).
Is the paper damp?
Replace the paper with new one.

Refer to "Loading Paper" (P.249).
Is the paper curled?
Turn over the paper in the tray, or replace

the paper with new one.
Correctly load the paper into the paper
tray.
Refer to "Paper Tray Settings" (P.277).
Are there any torn pieces of

paper remaining or is there
a foreign object in the
machine?
Open the door of the machine or slide out

the paper tray to remove the torn pieces or
the foreign object.
Is non-standard paper
loaded in the tray?
Replace with paper that meets machine

specifications.
Refer to "Paper Types" (P.240), or "Loading
Paper" (P.249).
Refer to "Paper Jams" (P.525), or "Loading

Paper" (P.249).
Is paper exceeding the

Load paper in the paper tray so that it does
maximum fill line in the tray? not exceed the maximum fill line.
(P.249).
A document is
not fed into the
document
feeder.
Are the paper guides set

correctly?
Load the paper correctly, and align the

paper guides with the paper gently.
Refer to "Loading Paper" (P.249), or
"Changing the Paper Size for the Trays"
(P.253).
Is the image nearly the

same size as the paper?
Increase the edge erase widths.
Is the paper finely cut out?
Some types of paper may not be cut out

finely. Load the paper after fanning it well.
Is the document small?
The minimum size of the document that

can be loaded on the document feeder is
A5.
For more information, refer to "Edge Erase

(Erasing Edges and Margin Shadows in the
Document)" (P.63) when you make copies, or
to the print driver's online help when you print
data.
441
Problem Solving
Are the paper and paper

tray settings correct?
15
15 Problem Solving
Symptom
Cause
An error
message
appears after
paper is loaded
in the Tray 5
(Bypass) and the
<Start> button is
pressed.
Check the positions of the

paper guides of the Tray 5
(Bypass).
Adjust the paper guides to the correct

positions.
Documents are
often jammed.
Are the suitable types of

documents used?
Correctly load documents suitable for the

document feeder.
Are you trying to copy

irregular shaped
documents, business cards,
transparencies, or thin
documents?
Refer to "Loading Paper in the Tray 5

(Bypass)" (P.250).
Remove sticky labels, paper clips or

adhesive tape from the document before
copying.
Are the document guides in

the correct positions?
Adjust the document guide positions.

Is a piece of torn paper

remaining in the document
feeder?
Open the document feeder cover and

check inside.
Is the [Mixed Sized

Originals] setting set to [On]
when you copy originals of
different sizes?
Set [Mixed Sized Originals] to [On].

Refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)"
(P.73).
Is an A5 document loaded
in landscape orientation
( ) on the document
feeder when the Mixed
Sized Originals feature is in
use?
Load the A5 document in portrait

orientation ( ).
A corner of the
document is
folded.
Is the document curled?
Flatten out the curl and load the document

again.
Color copies
cannot be made.
Is [Output Color] set to

[Black]?
Select [Color] for [Output Color].
Is a message displayed on
the touch screen, prompting
you to replace the toner
cartridge?
Replace with the toner cartridge of the

color indicated in the message.
Refer to "Replacing Consumables" (P.410).
Refer to "Stapler Faults" (P.545).
Problem Solving
Are you trying to copy

documents with sticky
labels, paper clips or
adhesive tape?
15
Stapler Faults
442
Remedy
Refer to "Document Jams" (P.543).
Refer to "Output Color (Selecting the Color to

Copy)" (P.60).
Image Quality Trouble

If the image quality of printed documents is poor, identify the similar symptom in the
following table to prescribe the remedy.
If the image quality is not improved even after prescribed the relevant remedy, contact
our Customer Support Center.
Symptom
Cause
The copy is dirty. Is the document glass or the

document cover dirty?
Remedy
Clean the document glass and the
document cover.
Refer to "Cleaning the Document Cover and
Document Glass" (P.427).
If the document is transparent, dirt on the
document cover will be copied. Place a
white sheet of paper over the original
document when copying.
Is the document colored,

rough, or a blueprint?
Adjust the copy density or image quality.
Is the document glossy

printing paper?
Glossy printing paper easily sticks to the

document glass, and shadows are
sometimes copied and shown as dirt.
Place a transparency film under the
The copy has

black lines.
Is the document glass on

the document feeder dirty?
Clean the document glass.

Refer to "Cleaning the Film and Constant
Velocity Transport Glass" (P.428).
The copy is too

dark.
Is the copy density set to

[Darken]?
Adjust the copy density.
The copy is too

light.
Is the document faint?
The copy is
slightly
misaligned.
Are the paper edges aligned

and the leading edge flush
with the tray corners?
Is the copy density set to

[Lighten]?
Refer to "Original Type (Selecting the

Document Type)" (P.65), or "Image Options
(Adjusting Copy Density / Sharpness / Color
Saturation of images)" (P.66).
Refer to "Image Options (Adjusting Copy

Density / Sharpness / Color Saturation of
images)" (P.66).
Align the paper edges, and adjust them

with the tray's front corners to reload the
paper.
443
Problem Solving
Is the document a
transparent type such as a
transparency film?
15
15 Problem Solving
Symptom
The copy is
misaligned or
skewed.
Problem Solving
Part of the image

is missing on the
copy.
Cause
Remedy
Is the document loaded

correctly?
Load the document correctly.
Is the paper loaded correctly

in the tray?
Are the paper guides of the

Tray 5 (Bypass) correctly
aligned with the paper?
Are the document guides on

the document feeder in the
correct positions?
Load the document correctly, and align the

document guides with the document sides.
Is the paper tray inserted

correctly?
Firmly push in the tray as far as possible to

insert it properly.
(P.249).
Is the paper damp?
If the paper is damp, the copy image may

be partially missing or unclear. Replace the
paper with new one.

(P.249).
Refer to "Loading Paper in the Tray 5
(Bypass)" (P.250).
15
The copy has a
stripe pattern.
Is folded or wrinkled paper

included in the tray?
Remove the improper paper or replace

whole paper with new one.
Is the document pasted or

folded?
There may be a gap between the

document glass and the pasted or folded
section. Place a stack of white sheets on
the document to remove the gap between
the document and the document glass.
Is the enlargement ratio

large?
Output may have vertical stripes

depending on the ratio. Adjust the ratio to
remove the stripes.
Refer to "Reduce/Enlarge (Making Enlarged/
Reduced Copies)" (P.56).
Tonal
reproduction for
color copies is
poor, resulting in
unsatisfactory
image quality.
444
Is tonal reproduction poor?
Perform calibration.
Refer to "Executing Calibration" (P.430).
Is the machine exposed to

direct sunlight?
If the machine is switched on or the Power

Saver mode is cancelled while the
document glass is exposed to strong light,
tonal reproduction may become poor. In
that case, close the document cover,
switch the machine on, wait until the
machine is ready to copy or print, and then
turn the machine off/on again.
Symptom
Printing is faint.
(smudged,
unclear)
Cause
The paper is damp.
Remedy
The drum cartridge has

deteriorated or is damaged.
Replace the drum cartridge with a new

one.
Refer to "Replacing Drum Cartridge [A1],
[A2], [A3], or [A4] (for customers having a
spot maintenance contract)" (P.415).
There is no toner left in the

toner cartridge.
Replace the toner cartridge with a new

one.
Black or colored
dots are printed.


one.
Dirt appears at
equal intervals.

Problem Solving
Black or colored
lines are printed.

one.
The laser scanner (ROS:

Raster Output Scanner) is
dirty inside the machine.
Clean inside the machine.
The document glass on the

document feeder is dirty.
Clean the document glass.

Refer to "Cleaning the Film and Constant
Velocity Transport Glass" (P.428).
The paper feeder is dirty.
Print a few pages to remove the dirt.


one.
15
Refer to "Cleaning the Inside of the Machine

(Laser Scanner)" (P.425).

445
15 Problem Solving
Symptom
White dots
appear in black
filled areas.
Cause
The paper is unsuitable.
Remedy
Load suitable paper.


one.
Problem Solving
15
Printed toner
smudges when
rubbed with your
finger.
Toner is not
fused.
The paper is dirty
with toner.
The paper is damp.


The entire paper

area is printed
black.


one.
High-voltage power supply

problem may have
occurred.
Contact our Customer Support Center.
Two or more sheets of

paper are being fed
simultaneously (doublefeed).
Fan the paper well and load it again.


toner cartridge.

one.
High-voltage power supply

problem may have
occurred.
Nothing is
printed.
446

Symptom
White areas or
white or colored
stripes appear.
Cause
Remedy
The laser scanner may be

dirty.
Clean the laser scanner.
The paper is damp.


The output is
entirely faint.
Load correct paper into the Tray 5

(Bypass).
Two or more sheets may be

fed at once.
Fan the paper well and load it again.

Paper has been added to

the loaded paper.
Refer to "Loading Paper in the Tray 5 (Bypass)"

(P.250).
Problem Solving
Paper becomes
wrinkled.
Text is blurred.
When the Tray 5 (Bypass) is

used, the size and type of
the loaded paper are
different from the settings
on the print driver.
15
The paper is damp.
White or color
patches appear
vertically.


one.

toner cartridge.

one.
The laser scanner may be

dirty.
Clean the laser scanner.

447
15 Problem Solving
Problem Solving
15
448
Symptom
Cause
Text or images
are printed at an
angle.
The paper guides in the

paper tray are not set in the
correct positions.
Remedy
Adjust the horizontal and vertical paper
guides to the correct positions.
(P.249).
Trouble during Copying

This section describes how to solve copy problems.
Unable to Copy
Follow the procedure below if you cannot copy documents.
The document is not
correctly fed from the
document feeder.
Cause The document is too small.
Action The minimum size of the document that can be loaded on the
document feeder is A5.
Cause The document type is unsuitable.
Problem Solving
Action The document feeder does not feed irregular sized

documents, business cards, transparencies, or thin
documents.
In addition, the document feeder does not feed documents
with tags, paper clips, or tape.
Cause The document guides are in incorrect positions.
Action Adjust the document guides to the document.
15
Cause Part of a document is remaining in the document feeder.

Action Open the document feeder cover, and remove the piece.
Cause Documents of different sizes are loaded.
Action When loading documents of different sizes, be sure to specify
[Mixed Sized Originals]. Otherwise, a paper jam will result.
Refer to "Mixed Sized Originals (Scanning Different Size
Documents Simultaneously)" (P.73).
The Copy Result is Not What was Expected

Follow the procedure below if the copy result is not what was expected.
The copy is dirty.
No
Cause The document glass or the document cover is dirty.

Action Clean the document glass or the document cover.
Refer to "Cleaning the Document Cover and Document Glass"
(P.427).
Cause The document is a transparent type such as a transparency
film.
Action If the document is transparent, dirt on the document cover may
be copied. Place a white sheet of paper over the original
449
15 Problem Solving
No
Cause The document is colored, rough, or a blueprint.

Action The paper's background color is copied. Adjust the copy
density or image quality, or specify for [Background
Suppression].
Cause The document is glossy printing paper.
Action Glossy printing paper easily sticks to the document glass, and
shadows are sometimes copied and reproduced as dirt. Place
a transparency film under the document when copying.
The copy is too dark or

light.
No
Cause The copy density is set to [Darken] or [Lighten].

Action Adjust the copy density.
Refer to "Image Options (Adjusting Copy Density / Sharpness /
Color Saturation of images)" (P.66).
Cause The original document density is too light.
Problem Solving
Action Adjust the copy density.

Refer to "Image Options (Adjusting Copy Density / Sharpness /
Color Saturation of images)" (P.66).
Cause The setting for [Original Type] is inappropriate for the
document.
Action Copy black text. If it is too light, select [Text] for [Original Type].
Refer to "Original Type (Selecting the Document Type)" (P.65).
15
The copy is slightly

misaligned.
No
Part of the image is

missing on the copy.
No
Cause Paper is misaligned in the tray.

Action Align the paper edges, and adjust them with the tray's front
corners to reload the paper.
Cause The paper is damp.
Action If the paper is damp, the copy image may be partially missing
or unclear. Replace the paper with new one.
Cause Folded or wrinkled paper is included in the paper tray.
Action Remove the improper paper or replace whole paper with new
one.
Cause The document is pasted or folded.
Action The folded or pasted part of the document may not touch the
document glass. Place a stack of white sheets on the
document to remove a gap.
The copy has a stripe

pattern.
No
450
Cause The document enlargement ratio is too large.

Action Output may have stripes depending on the enlargement ratio.
Adjust the ratio to remove the stripes.
Refer to "Reduce/Enlarge (Making Enlarged/Reduced Copies)"
(P.56).
The copy is misaligned or

skewed.
No
Cause The document is not loaded correctly.

Action Load the document correctly.
Cause The document guides on the document feeder are not in the
correct positions.
Action Load the document correctly, and align the document guides
with the document.
Cause The paper tray is not inserted correctly.
Action Firmly push in the tray as far as possible to set it properly.
Refer to "Loading Paper in the Trays 1 to 4" (P.249).
Cause The paper guides in the Tray 5 (Bypass) are not in the correct
positions.
Unable to copy with the

specified size.
No

(P.427).
Problem Solving
Action Load the paper correctly, and align the paper guides with the
paper.
Refer to "Loading Paper in the Tray 5 (Bypass)" (P.250).
15

film.
Action Place a white sheet of paper over the original document when
copying.
Cause The document is misaligned.
correct positions.
with the document.
Cause The document is a non-standard size.
Action Specify the document size.
Refer to "Original Size (Specifying the Scan Size for the Document)"
(P.72).
Cause The document is folded.
Action Unfold and correctly place the document.
451
15 Problem Solving
Unable to make color

copies.
No
The document edges are

missing on the copy.
No
Colors differ between the
original and the copy.
No
Cause [Output Color] is set to [Black].

Action Set [Output Color] to [Auto Detect] or [Color].
Refer to "Output Color (Selecting the Color to Copy)" (P.60).
Cause The document is larger than the printable area.
Action Adjust [Reduce/Enlarge] to make the copy smaller.
Cause Tonal reproduction is misconfigured.
Action Perform calibration.
Cause A document type appropriate for this document is not selected.
Action In [Original Type], select a type appropriate for the document.
Problem Solving
Documents are not

stapled.
Cause The Finisher is not attached.

Action A finisher is needed to perform stapling. Attach the Finisher, or
change the print option setting to cancel stapling.
Cause The number of pages to staple exceeds 50.
Action A maximum of 50 pages can be stapled. Reduce the number
of pages to 50 or less.
15
452
Trouble during Printing

This section describes how to solve print problems.
Unable to Print
Follow the procedure below if you cannot print a document.
Data remains in the printer
icon.
No
Cause The machine is not powered on.

Action Turn the machine's power switch on.
Cause The network cable is disconnected from the computer.
Action Connect the network cable to the computer.
Cause The network cable is disconnected from the machine.
Cause The print mode is off on the machine.

Action Press the <Machine Status> button to check the [Print Mode]
on the [Machine Status] screen. If [Print Mode] is set to [Offline], select [On-line].
15
Cause An error occurred with the machine.

Action Check the error details.
Cause The IP address or SMB network path is not correctly set.
Action Set the correct IP address or SMB network path.
Refer to the Network Administrator Guide for details.
Cause The network between the computer and machine is abnormal.
Action Check with your network administrator.
Cause The port is not enabled.
Action Enable the port.
Cause The hard disk space of the machine is insufficient.
Action Delete unnecessary data to increase free space.
Cause The machine is connected to multiple computers.
Action Wait for a while, and then try printing again.
The data has been sent to
the machine.
Problem Solving
Action Connect the network cable to the machine.

Cause Out of paper.

Action Supply paper to the machine.
453
15 Problem Solving
Cause No paper for the specified paper size.

Action Set the specified size paper.
Refer to "Loading Paper in the Trays 1 to 4" (P.249) or "Loading
Paper in the Tray 5 (Bypass)" (P.250).
Cause Printing is interrupted by a copy operation.
Action Cancel the interrupting operation.
Cause An error occurred on the machine.
Action Check the error details.
The Print Result is Not What was Expected

Follow the procedure below if the print result is not what was expected.
Cannot print in color.
No
Problem Solving
Documents are not

stapled.
No
Cause In print options, the [Output Color] is set to [Black].

Action Set [Output Color] to [Auto Detect] or [Color].
Cause The Finisher is not attached.
Action A finisher is needed to perform stapling. Attach the Finisher, or
change the print option setting to cancel stapling.
Cause The number of pages to staple exceeds 50.
Action A maximum of 50 pages can be stapled. Reduce the number
of printed pages to 50 or less.
15
The 2-sided printing is not
available.
No
Cause The Duplex Kit is not attached.

Action The Duplex Kit is needed for 2-sided printing. Attach the
Duplex Kit, or cancel stapling from the print option settings.
Cause The print page buffer is insufficient.
Action Add memory.
The document is printed

with a different paper size.
No
The document edges are

missing on the output.
No
The font differs from the
font specified on the
computer.
No
454
Cause The document size is different from the paper size in the
specified tray.
Action Change the paper in the tray, or change the print option to
specify a tray that contains the correct size paper.
Cause The image is larger than the printable area.
Action Expand the printable area, or reduce the document print area.
Cause The font replacement is set on the print driver.
Action Check the font replacement table.
No
Cause The font is non-standard for this machine.

Action Check the application or print driver settings.
If the PostScript 3 Kit is being used, download the required
fonts.
The printing is not offset.

No
Printing is slow.
No
The print option settings

do not take effect.
No
Cause The machine does not have the offset feature.

Action For offset output, the Exit Kit or the Finisher must be attached.
Cause [High Resolution] has been selected for [Print Mode].

Action When image data, such as a photo, is printed with the high
image quality, the print speed becomes slow. Select [Normal]
for [Print Mode].
Cause The print driver used is for another model.
Action Install the print driver for this model.
Cause The required optional kit is not attached on the machine.
Image edges are missing.
Cause The image is larger than the printable area.

Action Expand the printable area, or reduce the document print area.
Problem Solving
Action Check the options attached on the machine, and set the
configuration again.
15
455
15 Problem Solving
Trouble during Faxing

This section describes how to solve fax problems.
Note
The fax features are not available for some models. An optional package is necessary. For
Sending Problems
Follow the procedure below if you cannot send a fax.
A Transmission Report Undelivered is output.
No
Cause The fax was not sent due to an error.

Action Check the Transmission Results in the Transmission Report Undelivered.
If an error code is displayed, refer to "Error Code" (P.465) to

solve the problem.
Problem Solving
The phone line has a

problem.
No
Cause The phone line is not connected correctly.

Action The machine equips some connectors to connect phone lines
to. The communication is disabled unless the phone line is
connected to a correct connector.
When the cable connection is correct, the on-hook feature
allows you to call through general lines.
Cause The phone line type is incorrect.
15
Action Specify the same line type as the subscribed one (Tone/
10pps) for the machine.
Cause An error occurred with the phone line.
Action Use a telephone near the machine to check whether to be able
to make a phone call. If the phone call is disabled, the problem
is the phone line, not the machine.
Cause The destination machine is abnormal.
Action The data cannot be sent if the recipients machine condition is
one of the following: the power is off, the receiving mode is
"manual", and the G3 reception mode is not supported.
Call the recipient to check the machine condition.
The receiving operation is
incorrect.
No
Cause An incorrect fax number is used.

Action Check the fax number and try sending again.
Cause The number is not for fax.
Action If no peep sound is heard from the receiver when you call the
number, the number is not for fax.
Cause The Login Setup/Auditron Administration feature is used and
the fax is sent directly from the computer.
456
Action When the Login Setup/Auditron Administration feature is used

and you send a fax directly from the computer, you must set
the user ID and password registered on the machine to the fax
driver.
For details on the Login Setup/Auditron Administration feature, refer
to "Login Setup/Auditron Administration" (P.344). For details on
how to directly send a fax from the computer, refer to "CentreWare
Internet Services" (P.224) and "Sending Fax" (P.237).
Cause The document glass is dirty.

Action Clean the document glass.
Refer to "Cleaning the Film and Constant Velocity Transport Glass"
(P.428).
Cause The fax density is improper.
Action Adjust the fax density.
Refer to "Lighten/Darken (Adjusting Density Level)" (P.126).
Cause The destination machine has a problem.
Receiving Problems
15
Follow the procedure below if you cannot receive a fax.

The phone line has a
problem.
No
Cause The phone line is not connected correctly.

Action The machine equips some connectors to connect phone lines
to. The communication is disabled unless the phone line is
connected to a correct connector. When the cable connection
is correct, the on-hook feature allows you to call through
general lines.
Cause An error occurred with the phone line.
Action Use a telephone near the machine to check whether to be able
to make a phone call. If the phone call is disabled, the problem
is the phone line, not the machine.
The receiving operation is

incorrect.
No
Problem Solving
Action Check it to the sender.

Note
Image quality may be affected by a problem of the
sender's machine, as well as a problem of this
machine.
Cause The machine is powered off.

Action The machine does not receive a fax while powered off. Turn
the machine's power switch on.
Cause No paper is set.
Action Set paper on the machine to receive faxes.
Cause Paper is jammed.
Action Follow the instructions displayed to remove the jammed paper.
Cause The machine is in the system administration mode.
457
15 Problem Solving
Action The machine does not receive a fax during the system
administration mode. Exit the system administration mode.
Cause A password has been set.
Action When a password has been set, the machine accepts only fax
data or polling with the password in F code communication.
Cause The receiving mode is set to manual.
Action Receive the fax manually, or set the receiving mode to Auto.
Refer to "Fax Receiving Mode" (P.375).
Cause The sending mode is manual.
Action To use FAX Information Service, set the receiving mode to
manual on the on-hook screen to enter an information code,
and press the <Start> button.
Cause The document is not correctly loaded on the sender's machine.
Problem Solving

Note
machine.
No
15
Cause The drum cartridge is damaged.

Action Copy a document. If the image quality is poor, replace the
drum cartridge with a new one.
Refer to "Replacing Drum Cartridge [A1], [A2], [A3], or [A4] (for
customers having a spot maintenance contract)" (P.415).
Cause The document glass on the sender's machine is dirty.
Note
machine.
Cause The resolution setting on the sender 's machine is too low.
Note
machine.
458
The received one-page

document is split into
multiple pages.
Cause When scanned on the sender's machine, the document was

enlarged for some reason.
Action This machine can process such a document using the Auto%
Receiving feature and a border limit value for page split.
According to the setting combination, the received document is
printed as follows.
Auto Reduce on
Receipt
Page split
Border Limit
Auto Reduce on
Receipt
ON
Auto Reduce on
Receipt
OFF
Prints only the
area of the
standard size.
Equal to, or less

than border limit
Automatically
reduces in size
and prints on one
page.
More than
border limit
Prints by splitting with the same ratio.
Refer to "Border Limit" (P.317), or "Auto Reduce On Receipt"

(P.317).
Cause The unregistered mailbox is specified on the mailbox selector
feature.
Action When using the mailbox selector feature, specify the

registered mailbox. If the unregistered mailbox is selected, the
received document cannot be stored in the mailbox, and will
be automatically printed.
For information on how to register the mailbox, refer to "Mailbox"
(P.328). For information on the mailbox selector, refer to "File
Destination/Output Destination" (P.318).
459
Problem Solving
The mailbox selector

feature is set, however,
the received document is
printed, and cannot be
15
15 Problem Solving
Trouble during Scanning

This chapter describes how to solve scanning problems.
Note
Scan features are not available for some models. An optional package is necessary. For
Unable to Scan with the Machine

Follow the procedure below if you cannot scan with the machine.
The document is not fed
from the document feeder.
Cause The document is too small.

Action The minimum size of the document that can be loaded on the
document feeder is A5.
Cause The document type is unsuitable.
Problem Solving
Action The document feeder does not feed irregular sized

documents, business cards, transparencies, or thin
documents.
In addition, the document feeder does not feed documents
with tags, paper clips, or tape.
Cause The document guides are in incorrect positions.
15
Action Adjust the document guides to the document.

Cause Part of a document is remaining in the document feeder.
Action Open the document feeder cover, and remove the piece.
Cause Documents of different sizes are loaded.
Action When loading documents of different sizes, be sure to specify
[Mixed Sized Originals]. Otherwise, a paper jam will result.
Refer to "Mixed Sized Originals (Scanning Different Size
Documents Simultaneously)" (P.196).
Unable to Import Scanned Documents to the Computer

Follow the procedure below if you cannot import scanned documents to the computer.
Unable to find the scanner.
No
Cause The machine is not powered on.

Action Turn the machine's power switch on.
Cause The network cable is disconnected from the computer.
Action Connect the network cable to the computer.
Cause The network cable is disconnected from the machine.
Action Connect the network cable to the machine.
460
No
Cause The Salutation port is not enabled on the machine.
Action Enable the Salutation port.
Cause The network between the computer and machine is abnormal.
Action Check with your network administrator.
Unable to open a mailbox.
No
Cause The mailbox is unregistered.

Action Register the mailbox.
Refer to "Mailbox" (P.328).
Cause The mailbox password has been forgotten.
Action The password cannot be verified. Ask the system administrator
for setting the password to [Off], and then setting the password
again.
No
Operation halts during
scanning.
Cause The scan driver is not installed.
Problem Solving
Unable to import data from

the scanner due to a
TWAIN transmission error.
Action Install the scan driver.

Cause The file size is too large.
Action Lower the resolution, and import again.
Refer to "File Format (Selecting the Format of Scanned Data)"
(P.186) or "Image Compression (Specifying an Image Compression
Ratio When Scanning)" (P.199).
Cause Unable to transmit due to the error.

Action Check the [Transmission Results] in the Transmission Report Undelivered. If the error code is listed, refer to "Error Code"
(P.465).
Unable to Send a Scanned Document over the Network (FTP/SMB)

Follow the procedure below if you cannot send a scanned document over the network.
NO
Unable to send data over

the network.

(P.465).
Cause The server is not correctly specified.
Action Correctly specify the server.
Cause The save destination is not correctly specified.
Action Correctly specify the save destination.
Cause When using SMB, the shared name is not correctly specified.
461
15
15 Problem Solving
Action Correctly specify the shared name.

Cause When using SMB (UNC Format), the save destination is not
correctly specified.
Action Correctly specify the save destination.
Cause The login name is not entered correctly.
Action Correctly enter the login name.
Cause The password is not correctly entered.
Action Correctly enter the password.
Unable to Send E-mail

Follow the procedure below if you cannot send a scanned document using the e-mail
feature.
Problem Solving

NO
Unable to send e-mail.

(P.465).
Cause The mail address is incorrect.
Action Enter the correct mail address.
15
Cause The data size exceeded the maximum e-mail size.

Action Change the maximum e-mail size, or lower the resolution.
Refer to "Maximum E-mail Size" (P.323), or "Scan Resolution
(Specifying a Scanning Resolution)" (P.194).
The Image is not What was Expected

Follow the procedure below if the image is not what was expected.
The image is dirty.
No

(P.427).
film.
Action If the document is transparent, dirt on the document cover will
appear on the image. Place a white sheet of paper on the
document when scanning.
Cause The document is colored, rough or a blueprint.
Action Adjust the copy density or image quality when scanning.
Cause Glossy printing paper is scanned.
462
Action Glossy printing paper easily sticks to the document glass, and
shadows are sometimes scanned and reproduced as dirt.
Place a transparency such as a transparent film under the
document when scanning.
The image is too dark, or
too light.
No
Cause The scan density is set to [Darken], or to [Lighten].

Action Adjust the scan density.
Refer to "Image Options (Adjusting Scan Density and Image
Sharpness)" (P.191).
Cause The setting for [Original Type] is inappropriate for the
document.
Action Select an image quality type appropriate for the document.
Part of the image is

missing.
No
No
Action There may be a gap between the document glass and the
pasted or folded section. Place a stack of white sheets on the
document to remove the gap.
(P.427).
film.
Action Place a white sheet of paper on the document when scanning.
Cause The document is misaligned.
correct positions.
with the document.
Cause The document is a non-standard size.
Action Specify the document size.
Refer to "Original Size (Specifying an Original Size)" (P.196).
Cause The document is folded.
Action Unfold and correctly place the document.
The image is not color.

No
Cause [Output Color] is set to [Black], or [Grayscale].

Action Select [Color] at [Output Color].
Refer to "Scanning Color (Selecting the Color to Scan)" (P.184).
463
Problem Solving
The image is not the

desired size.
Cause The document is pasted or folded.
15
15 Problem Solving
The image is coarse.

No
Cause The resolution is too low.

Action Set the resolution higher.
Refer to "Scan Resolution (Specifying a Scanning Resolution)"
(P.194).
Cause Image is saved with high compression.
Action Select a lower compression output file format.
Refer to "Image Compression (Specifying an Image Compression
Ratio When Scanning)" (P.199).
Black & white gradation is

not as desired.
Cause [Black] is selected for [Output Color].

Action Select [Grayscale] for [Output Color].
Refer to "Scanning Color (Selecting the Color to Scan)" (P.184).
Problem Solving
15
464
Error Code
Error Code
This section explains error codes.
If an error caused printing to end abnormally, or a malfunction occurred in the machine,
then an error message code (-) is displayed.
Error codes for fax are written also in job status/activity reports and unsent reports.
If an error code appears that is not listed in the table below, or if an error persists after
you follow the listed solution, then contact our Customer Support Center.
For information on job status/activity reports and transmission reports (undelivered), refer to "Activity
Report" (P.378) and "Report / Read Receipts (Confirming Transmission Results)" (P.133) respectively.
Refer to the following table for error codes to rectify problems.

Important If an error code is displayed, any print data remaining on the machine and information stored
in the machine's memory is not warranted.
If an error code appears that is not listed in the table below, or if an error persists after
following the listed solution, contact our Customer Support Center. The contact number
is printed on the label or card attached on the machine.
Problem Solving
Errors are classified into the following categories.

C: Copy
P: Print
F: Fax
S: Scan
M: Mail
15
O: Others
Error Code
Category
Cause and Remedy
C P F S M O
002-770
003-701
003-750
O [Cause]
Unable to process the job template due to insufficient hard

disk space.
[Remedy] Remove unnecessary data from the hard disk to increase
free disk space.
[Cause]
A digital code is embedded in the document to restrict

duplication.
[Remedy] Use a document that no digital code is embedded in.
[Cause]
Unable to store any documents using the 2-Sided Book

Copy feature.
[Remedy] Check the 2-Sided Book Copy settings.
Refer to "2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)"
(P.71).
003-751
003-752
[Cause]
Unable to process, because the specified document area

is too small.
[Remedy] Increase the resolution or scan area.
[Cause]
The mixed sized document was to be scanned at 600dpi

with Color/2 Sided.
[Remedy] Set [Scan Resolution] to [400dpi] or lower, and try again.
* If the error persists after following the listed solution, contact our Customer Support Center. The contact number is
printed on the label or card attached on the machine.
465
15 Problem Solving
Error Code
Category
003-753
003-754
003-755
003-756
Problem Solving
15
[Cause]
The mixed sized document was to be scanned with high

resolution using the 2-sided feature.
[Cause] An error occurred in the document scanner.

[Remedy] Execute the job again.
[Cause] The fax document is all blank.

[Remedy] Check whether or not the document is blank or the
document is correctly loaded.
003-757
003-760
O O
003-761
Cause and Remedy
C P F S M O
O O
[Cause]
The mixed sized document was to be scanned with high

resolution using the 2-sided feature.
[Cause]
An incompatible combination of features are specified as

document scan conditions.
[Remedy] Check the selected options.
[Cause]
The paper size of the tray selected for auto tray is different
from the paper size of the tray selected for Auto Repeat.
[Remedy] Change the paper size for the tray, or change the [Paper
Type Priority] settings.
003-763
O [Cause] An error occurred when reading the Calibration Chart.

[Remedy] Place the Adjustment Chart properly on the document
glass.
003-780
003-795
003-970
003-972
003-973
O O
003-976
[Cause] Failed to compress the scanned document.

[Remedy] Reduce the resolution or the ratio for [Reduce/Enlarge] to
decrease the data size, or split the data to send it
separately.
[Cause]
When enlarging/reducing a scanned document to the

specified paper size, the reduction/enlargement ratio value
is out of allowed range.
[Remedy] Take one of the following actions:
z
Manually enter a reduction/enlargement ratio.
z Change the paper size.
O
Refer to 003-976.
O O
[Cause]
The document exceeded the maximum number of stored

pages.
[Remedy] Have your System Administrator check the setting of
[Maximum Stored Pages].
[Cause]
The document orientation is different from the orientation

of the specified paper.
[Remedy] Press the <Start> button to proceed, or cancel the job to
change the orientation.
O
[Cause] The document size is out of allowed range.

[Remedy] Change the document size, or split the document to send it
separately.
466
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
003-977
With the Book Copying/Booklet Creation/Poster feature

used, the reloaded document was different from the
previously loaded document in size.
[Remedy] Load a correct size document, and start copying again.
003-980
[Cause] The stapled position is not the specified position.

[Remedy] Change the document orientation or the stapled position,
or cancel stapling.
003-981
[Cause]
[Cause]
For a mixed sized document, the stapling feature is

available for paper with the same width.
[Remedy] Cancel stapling or align the paper width for stapling.
O [Cause] An error occurred with the machine.
[Remedy] Turn the machine off/on. If the machine conditions are not
improved by performing the relevant remedy, contact our
004-414
O [Cause] It is time to replace the transfer cleaning belt.

[Remedy] Contact our Customer Support Center.
004-415
004-416
O [Cause] It is time to replace the second bias transfer roll.

004-417
004-420
O [Cause] It is time to replace the transfer belt.

004-421
O [Cause] It is time to replace the transfer cleaning belt.

Problem Solving
004-323
004-340
004-341
004-342
004-343
004-344
004-345
004-346
004-347
004-348
004-349
004-350
004-351
004-352
004-353
004-354
004-358
004-361
004-362
004-371
004-372
15
467
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
005-274
005-275
005-280
005-283
005-284
005-285
005-286
O [Cause] An error occurred in the document feeder.

[Remedy] Turn the machine off and on. Contact our Customer
Support Center.
006-372
006-380
006-381
006-382
006-383
006-385
006-397

[Remedy] Turn the machine off and on. If the machine conditions are
not improved by performing the relevant remedy, contact
007-250
O [Cause]
007-252
O [Cause]
007-270
O [Cause] Tray 1 malfunction

[Remedy] Contact our Customer Support Center. Any trays other
than the Tray 1 can be used.
007-271

007-272

007-273

007-274
O [Cause] Tray 5 (bypass) malfunction

than the Tray 5 (bypass) can be used.
007-276
O [Cause] Tray 3 (high capacity) malfunction

than the Tray 3 (high capacity) can be used.
007-277

15
A communication error occurred between the machine and

paper trays.
[Remedy] Contact our Customer Support Center. Only the Tray 1 is
available.
The specified condition does not meet the actual tray
condition; for example, paper of the specified size or type
may not be loaded in trays.
[Remedy] Check the types/sizes of paper loaded in the trays, and
turn the machine off and on. If the problem persists,
468
Error Code
Error Code
Category
C P F S M O
Cause and Remedy

007-282

007-283

007-284

007-291

007-293

007-401
O [Cause] It is time to replace the feed roller for Tray 1.

007-402

007-403

007-404

007-406

007-407

007-408

007-409

Problem Solving
007-281
15
469
15 Problem Solving
Error Code
Category
C P F S M O
Cause and Remedy
009-342
009-343
009-348
009-349
009-350
009-351
009-358
009-380
009-381
009-382
009-383
009-390
009-391
009-392
009-393

Problem Solving
009-451
O [Cause] It is time to replace the developer (black).

009-452
O [Cause] It is time to replace the developer (cyan).

009-453
O [Cause] It is time to replace the developer (magenta).

15
009-454
O [Cause] It is time to replace the developer (yellow).

009-456
O [Cause] It is time to replace the developer (black).

009-457
O [Cause] It is time to replace the developer (cyan).

009-458
O [Cause] It is time to replace the developer (magenta).

009-459
O [Cause] It is time to replace the developer (yellow).

010-348
010-349
010-350
010-351
010-352
010-353
010-354
010-356

010-420
010-421
O [Cause] It is time to replace the fuser unit.

470
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
O [Cause] Finisher malfunction

012-244
O [Cause] Finishers staple unit malfunction

012-246
O [Cause]
012-247
012-252
012-253

012-254
O [Cause]
012-255
O [Cause] Finisher tray malfunction

The Booklet Maker is not fully inserted in the C Finisher

with Booklet Maker.
[Remedy] Fully insert the Booklet Maker, and turn the machine off
and on.
Paper output to the Finisher touched the sensor because it

was removed before the Finisher tray completely stopped
at the lowest position, or a foreign object exists under the
Finisher tray.
[Remedy] Check that there is no foreign object under the Finisher
tray, and turn the machine off and on. If the machine
conditions are not improved by performing the relevant
remedy, contact our Customer Support Center.
471
Problem Solving
012-211
012-212
012-213
012-221
012-223
012-224
012-225
012-226
012-227
012-228
012-229
012-230
012-231
012-232
012-233
012-234
012-241
012-242
012-243
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
012-256
012-257
012-260
012-261
012-262
012-263
012-264
012-265
012-266
012-267
012-269
012-268
012-281
012-282
012-283
012-284

016-210
016-211
016-212
016-213
016-214
016-215
016-216
O [Cause] Software error

016-220
016-221
016-222
016-223
016-224
016-225
016-226
016-227
016-228
016-229
[Cause] Document scanner error

Refer to 016-210.
016-231
O [Cause]
016-450
O [Cause] The SMB host name already exists.

[Remedy] Change the host name.
Image Expansion Kit may be broken, or may not be

installed correctly.
[Remedy] Turn the machine off and on. If the error persists, contact
016-454
O [Cause] Unable to retrieve the IP address from DNS.

[Remedy] Check the DNS configuration and IP address retrieve
setting.
472
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-455
O [Cause] Connection to the SNTP server was timed out.

[Remedy] Check the network cable connection and the IP address of
the SNTP server.
016-456
O [Cause]
Received from the SNTP server a message saying that it

was not synchronized with the standard time source.
[Remedy] Check the SNTP server settings.
016-461
If [High] has been selected for [Forwarding Secure Level]

under [Forward Image Log] and image log forwarding was
interrupted for some reason, a new job cannot be created
due to creation restriction.
[Remedy] Check the status of the network or image log server to take
measures for this image log forwarding problem.
Take one of the following actions:
z
Check the forwarding settings, and forward all the
unforwarded logs again.
z Change the [Forwarding Secure Level] setting for image
logs to [Low].
Note that selecting [Low] may delete the unforwarded
image logs.
[Cause]
Unable to resolve the SMTP server name when sending email.

[Remedy] Check on the CentreWare Internet Services if the SMTP
server settings are correct. Also, check the DNS server
settings.
016-504
Unable to resolve the POP3 server name when sending email.

[Remedy] Check on CentreWare Internet Services if the POP3
server settings are correct. Also, check the DNS server
settings.
016-505
[Cause] Unable to login to the POP3 server when sending e-mail.

[Remedy] Check on CentreWare Internet Services if the user name
and password used in the POP3 server are correct.
[Cause]
016-506
O [Cause]
016-507
O [Cause]
Unable to write the image log because the image log

saving space is insufficient on the machine.
[Remedy] Execute the job again. If this error persists, take one of the
following actions:
z Delete unnecessary image logs.
z Change the [Creation Secure Level] setting for image
logs to [Low].
Note that selecting [Off] will not secure the contents of
created image logs.
Failed to forward the image log to the server using the
Image Log Control feature.
[Remedy] Either set the machine's image log forwarding rule on the
server, or set [Auto Transfer] to [Off] under [Forward
Image Log].
473
Problem Solving
016-503
O [Cause]
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
016-508
O [Cause]
016-509
O [Cause]
016-510
O [Cause]
016-511
016-512
O [Cause]

Image Log Control feature.
[Remedy] Set the machine's image log forwarding rule on the server.
Image Log Control feature because the machine's image
log forwarding rule has not been set on the server.
[Remedy] Either set the machine's image log forwarding rule on the
server, or set [Auto Transfer] to [Off] under [Forward
Image Log].
log forwarding rule has not been set on the server.
log forwarding rule has not been set on the server
correctly.
016-522
LDAP server SSL authentication error. Unable to get an

SSL client certificate.
[Remedy] The LDAP server is requesting an SSL client certificate.
Set an SSL client certificate on the machine.
016-523
[Cause]
LDAP server SSL authentication error. The server

certificate data is incorrect.
[Remedy] The machine cannot trust the SSL certificate of the LDAP
server. Register the root certificate for the LDAP server's
SSL certificate to the machine.
016-524
[Cause]

certificate will expire soon.
[Remedy] Change the SSL certificate of the LDAP server to a valid
one. This error can be cleared if you select [Off] for
[Authentication with SSL] under [LDAP Server / Directory
Service] on the machine; however, note that selecting this
option will not ensure the validity of the LDAP server.
016-525
[Cause]

certificate has expired.
[Remedy] Change the SSL certificate of the LDAP server to a valid
one. This error can be cleared if you select [Off] for
[Authentication with SSL] under [LDAP Server / Directory
Service] on the machine; however, note that selecting this
option will not ensure the validity of the LDAP server.
016-526
[Cause]
[Cause]
LDAP server SSL authentication error. The server name

does not match the certificate.
[Remedy] Set the same LDAP server address to the machine and
the SSL certificate of the LDAP server. This error can be
cleared if you select [Off] for [Authenticaiton with SSL]
under [LDAP Server / Directory Service] on the machine;
however, note that selecting this option will not ensure the
validity of the LDAP server.
474
Error Code
Error Code
016-527
Category
Cause and Remedy
C P F S M O
O
[Cause]
LDAP server SSL authentication error. This is an SSL

authentication internal error.
[Remedy] Software has a problem. Contact our Customer Support
Center.
O [Cause] Kerberos server authentication protocol error
[Remedy] The time difference between the machine and the
Kerberos server exceeded the clock skew limit value set
on the Kerberos server. Check if the clocks on the
machine and Kerberos server are correctly set. Also
Check the settings of the summer time and the time zone
as well on the machine and Kerberos server.
016-534

[Remedy] The realm set on the machine does not exist on the
Kerberos server, or the Kerberos server address set on
the machine is invalid for connection. Check if the realm
name and the server address have been correctly set on
the machine. For connection to Windows 2000 or Windows
2003 Server, specify the realm name in uppercase.
016-539

[Remedy] An error occurred on the software. Contact our Customer
Support Center.
016-546
O [Cause]
A general user tried to obtain the information of another

user.
016-574
When accessing the DNS, unable to resolve the host

name or the server name of the FTP server during the
transfer via FTP of [Scan to PC].
[Remedy] Check the connection to the DNS. Check if the FTP server
name is registered correctly on the DNS.
016-575
[Cause]
When accessing the DNS, the DNS server is not set

properly during the transfer via FTP of [Scan to PC].
[Remedy] Specify the correct DNS server address. Specify the
forwarding destination FTP server address using the IP
address.
016-576
[Cause]
Unable to connect to the FTP server during the transfer via

FTP of [Scan to PC].
[Remedy] Check if the forwarding destination FTP server and the
machine are set up properly for the network
communications. For instance, check the following:
z The IP address of the server is set correctly.
z The network cables are plugged in securely.
016-577
[Cause]
[Cause]
Unable to connect to the FTP service of the forwarding

destination server.
[Remedy]Take one of the following actions:
z Check if the FTP service of the server is activated.
z Check if the FTP port number of the server and the FTP
port number registered on the machine are the same.
475
Problem Solving
016-533
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
016-578
Unable to log in to the FTP server during the transfer via

FTP of [Scan to PC].
[Remedy] Check if the login name (user name) and password are
correct.
016-579
[Cause]
During the transfer via FTP of [Scan to PC], unable to

forward the scanned image to the save location after
establishing the connection to the FTP server.
[Remedy] Check if the scanned image save location on the server is
correct.
016-580
[Cause]

obtain the file name or folder name of the FTP server after
establishing the connection to the FTP server.
[Remedy] Check the access privilege of the FTP server.
016-581
[Cause]
During the transfer via FTP of [Scan to PC], the suffix of

the file name or the folder name exceeds its limit on the
server after establishing a connection to the FTP server.
[Remedy] Change the file name, or change the forwarding folder on
the FTP server. Or, move or delete files in the forwarding
folder.
016-582
[Cause]

create a file on the FTP server after establishing a
connection to the FTP server.
z
Check if the specified file name can be used in the save
location.
z
Check if enough space is available in the save location.
016-583
[Cause]

create a lock folder on the FTP server after establishing a
z
If any lock directory (.LCK) exists in the forwarding
destination, delete it manually, then try executing the job
again.
z
Check if the specified file name can be used in the save
location.
z
Check if the other folder name is the same as the
specified name.
z
Check if enough space is available in the save location.
016-584
[Cause]
15
[Cause]

create a folder on the FTP server after establishing a
z Check if the specified file name can be used in the save
location.
z
Check if the specified name is used for other folder
name
z Check if enough space is available in the save location.
476
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-585

delete the file on the FTP server after establishing a
connection.
016-586
[Cause]

delete a lock folder on the FTP server after establishing a
z Check the access privilege of the FTP server.
z If any lock directory (.LCK) exists in the forwarding
destination, delete it manually, then retry executing the
job.
016-587
[Cause]

delete a folder on the FTP server after establishing a
016-588
[Cause]
During the transfer via FTP of [Scan to PC], unable to write

data on the FTP server after establishing a connection to
the FTP server.
[Remedy] Check if enough space is available in the save location.
016-589
[Cause]
During the transfer via FTP of [Scan to PC], unable to read

data from the FTP server after establishing a connection to
the FTP server.
[Remedy] Check the access privilege to the FTP server, and apply
the appropriate privilege.
016-590
[Cause]
During the transfer via FTP of [Scan to PC], unable to save

a file after establishing a connection to the FTP server,
because [File Name Conflict] is set to [Cancel Job].
[Remedy] Set [File Name Conflict] to any item other than [Cancel
Job].
016-591
[Cause]
During the transfer via FTP of [Scan to PC], the filing policy
was invalid after establishing a connection to the FTP
server.
[Remedy] When [File Name Conflict] is set to [Change Name and
Save], make sure the file format is not Multiple-Page.
016-592
[Cause]
During the transfer via FTP of [Scan to PC], an error

occurred when accessing to the NEXTNAME.DAT file after
establishing a connection to the FTP server.
[Remedy] When [File Name Conflict] is set to [Change Name and
Save], check the NEXTNAME.DAT file is correct.
016-593
[Cause]
During the transfer via FTP of [Scan to PC], an internal

error has occurred after establishing a connection to the
FTP server.
[Remedy] Retry the same operation again. If the error persists,
016-594
016-595
016-596
[Cause]
[Cause]
477
Problem Solving
During the transfer via FTP of [Scan to PC], a network

error has occurred.
[Remedy] Retry the same operation again. If the error persists,
15
15 Problem Solving
Error Code
Category
016-597
Problem Solving
016-702
016-703
15
016-704
Cause and Remedy
C P F S M O
[Cause]
During the transfer via FTP of [Scan to PC], the processing

has been cancelled after establishing a connection to the
FTP server, because the same file name or folder name is
used.
[Remedy] Make sure that the multiple machines are not accessing
the same folder on the server, then retry the same
operation again. If the error persists, contact our Customer
Support Center.
[Cause]
Unable to process print data due to insufficient print page

buffer.
z
Set [Print Mode] to [Normal].
z Set [Page Print Mode] to [On].
z Increase the print page buffer size.
z Add on memory.
For information about the Print Mode and the Page Print Mode, refer to the
print driver's online help. For information about memory, refer to "Allocate
Memory" (P.303).
O
[Cause]
The hard disk has not been installed or the machine

received e-mail which specified an invalid mailbox number.
[Remedy] For error upon fax or iFax transmission:
For error upon e-mail/fax/iFax reception:
z Register the specified mailbox number, and request the
sender to send the e-mail/fax/iFax again.
z
Request the sender to send to an available mailbox.
If the problem persists, contact our Customer Support
Center.
For error upon using the Delayed Print feature:
Check if the hard disk has been installed on the machine. If
the Delayed Print feature is disabled with the hard disk
installed, contact our Customer Support Center. If the hard
disk is not installed, set [Hard Disk] to [Off] on the [Printer]
tab of the print driver. A HDD is required for the Delayed
Print feature.
O [Cause] The mailbox is full, and hard disk capacity is insufficient.
[Remedy] Remove unnecessary documents from the mailbox, and
save the document.
478
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-705
016-706
The hard disk space is insufficient because Secure Print

users exceeded the allowed number.
[Remedy] Remove unnecessary documents from the machine, and
delete unnecessary Secure Print users.
For information about Secure Print, refer to "Secure Print" (P.360). For
information about mailboxes, refer to "Printing/Deleting Documents in the
Mailbox" (P.208).
016-707
[Cause]
016-710
[Cause]
One of the following may be the cause:

1) You have specified the mailbox registry for scanned
document to the machine, however, the optional Simple
Scan Kit or the optional E-mail Kit may not be installed.
2) You have not used the print driver for this machine.
[Remedy] For 1), press the <All Services> button, and check if [Scan
to PC] is displayed. If [Scan to PC] is displayed, then
check if the scanned document can be stored in the
mailbox. If unable to store in the mailbox, install the
optional Simple Scan Kit, or optional E-mail Kit.
For 2), use the print driver appropriate for this machine.
If the error persists after following the listed solutions,
[Cause]
Unable to print with the Sample Print feature because a

HDD is unattached or defective.
[Remedy] A HDD is required for the Sample Print feature. If the HDD
is defective, contact our Customer Support Center.
[Cause] Unable to annotate due to insufficient hard disk space.

free disk space.
O
016-711
[Cause]
Unable to register the Delayed Print document because a

HDD is unattached.
[Remedy] A HDD is required for the Delayed Print feature.
O
016-712
O Refer to 016-985.
O
Refer to 003-751.
016-713
O [Cause]
016-714
O [Cause] The specified mailbox does not exist.

{Remedy] Create a new mailbox or specify an existing mailbox.
016-716
The input password does not agree with the password set
to the mailbox.
[Remedy] Input the correct password.
[Cause]
Unable to spool TIFF file due to insufficient hard disk

space.
[Remedy] Remove unnecessary documents and users from the
machine, and then attach the hard disk. For information on
attaching the hard disk, contact our Customer Support
Center.
479
Problem Solving
016-708
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
016-717
[Cause]
Unable to create a transmission report (undelivered) or

transmission report because transmission result
information required for creating the report is not stored in
the machine's memory.
z Execute the jobs for large size iFax documents (about
2GB) by splitting each document to minimize memory or
HDD usage.
z
After the job that you want to check in a report is
completed, do not execute 200 or more jobs to have the
job recorded on a report.
Problem Solving
016-718
Unable to process the PCL print data due to insufficient

memory.
[Remedy] Reduce the resolution, or cancel 2-sided printing or N up,
and then print again.
016-719
[Cause]
Unable to process the PCL print data due to insufficient

print page buffer.
[Remedy] Increase the size of the print page buffer.
016-720
[Cause] An invalid command is included in PCL print data.

[Remedy] Check the print data and try to print again.
016-721
[Cause]
O [Cause]
An error occurred during print processing. Probable

causes are as follows:
1. Printing was instructed by [automatic tray selection]
when [Paper Type Priority] is set to [Automatic Tray
switching Off] for all paper in the [Common Settings].
2. ESC/P command error
[Remedy] For Cause 1: When printing by automatic tray selection,
set one of the paper types to a setting other than
[Automatic Tray switching Off] in [Paper Type Priority].
For Cause 2:Check the print data.
15
Refer to "Paper Type Priority" (P.278).
016-722
The specified staple position or the specified paper size is

not supported in the finisher.
[Remedy] Check the staple position and the paper size, and try to
print again.
016-723
[Cause]
The specified punch position or the specified paper size is

not supported in the finisher.
[Remedy] Check the punch position and the paper size, and try to
print again.
016-724
[Cause]
016-725
[Cause]
The specified staple and punch position combination is

unsupported.
[Remedy] Specify the staple and punch positions to be on the same
side, and try to print again.
O
[Cause]
A scanned document stored in a mailbox was to be sent by

fax using the Job Flow feature, but the mailbox document
could not be converted to fax data.
[Remedy] Do not use the Job Flow feature. Simply scan the
document through the machine's [Fax] screen to send it by
fax.
480
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-726
Unable to automatically select a printer language even

though the print mode is set to [Auto].
Probable causes are as follows:
1. PostScript data was sent with no PostScript 3 Kit
(optional) installed.
2. The PDF file was sent directly to the machine using LPR
with PostScript 3 Kit installed and no HDD installed.
[Remedy] For Cause 1:A PostScript 3 Kit must be installed.
For Cause 2:A HDD must be installed.
016-727
[Cause]
A job was cancelled without storing a document into a

mailbox because the document was determined as 0
page.
[Remedy] The document could not be stored into the mailbox
because the machine determined the print document as 0
page. Disable [Skip Blank Pages] on the Print Options
setting, or add text to the document if the document is
blank.
016-728
[Cause] An unsupported tag is included in the TIFF file.

[Remedy] Check the print data.
Refer to "Layout Adjustment" (P.194).
016-729
[Cause]
[Cause]
Refer to "Layout Adjustment" (P.194).
016-730
[Remedy] Check the specified punch position and the paper size,
and try printing again.
016-731
[Cause] Unable to print TIFF data because it was interrupted.

[Remedy] Retry printing.
016-732
[Cause]
The form specified by the emulation has not been

registered at the host side.
[Remedy] Resend the form data.
016-733
O O
016-735
016-746
[Cause]
1. Unable to obtain the IP address (the string after "@" in

the destination e-mail address) when sending e-mail.
2. Unable to resolve the Internet address (the string after
"@") by the DNS server when sending e-mail.
[Remedy] For Cause 1: Check the e-mail address.
For Cause 2: Check the DNS server address.
O [Cause]
Attempted to print [Job Template List] while updating the

job template.
[Remedy] Retry printing after waiting for a while.
[Cause] An unsupported feature is included in the received PDF.

[Remedy] Print using the print driver.
481
Problem Solving
Unable to print because the number of colors or the

resolution of the TIFF file is out of allowed range.
[Remedy] Change the number of colors/resolution for the TIFF file,
and try again.
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
016-747
016-748
O O O
016-749
[Cause]
The memory became insufficient when using both the

[Repeat Image] and [Annotation] features simultaneously.
z
Use the bigger annotation image size.
z
Use less [Repeat Image].
z Increase memory.
O [Cause] Unable to print due to insufficient hard disk space.
[Remedy] Reduce the number of print pages by dividing up the print
data or printing one copy at a time when making multiple
copies.
[Cause]
Problem Solving
For a print job:

1. The print language received from the print driver is
unsupported by this machine.
2. A PDF file was to be printed on the PDF-unsupported
model using ContentsBridge.
For printing of a document received by iFax :
3. The print language received from the print driver is
unsupported by this machine.
[Remedy] For Cause 1: Use the machines print driver for printing. If
the problem persists, contact our Customer Support
Center.
Note
15
An optional package is necessary for some print

languages such as PostScript. For more
For Cause 2: Do not use ContentsBridge to print a PDF

file.
For Cause 3: Request the sender to send iFax using a
print language supported by this machine.
016-750
[Cause]
The machine received a PDF and a printing job ticket from

an application that allows to directly send PDF (such as
"ContentsBridge 5.0"), but the printing job ticket data had a
grammar or print instruction unsupported by this machine.
[Remedy] Check if you are correctly using the application (such as
"ContentsBridge 5.0") and if the print instruction was
correct. If your application usage and print instruction are
correct, check with the application manufacturer for
operations of the application. If the problem persists, have
a printer settings list, a job history report, and the print data
with the printing job ticket ready, and contact our Customer
Support Center.
482
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-751
1. During the PDF Bridge processing, one of the following

occurred: a syntax or parameter error occurred; an
undefined command was used; and a PDF file was
damaged.
2. When [Print Processing Mode] for the PDF Direct Print
feature has been set to [PS]: Cause 1 or insufficient
memory.
[Remedy] For Cause 1: Use the print driver to print the document.
For Cause 2: Take one of the following actions:
z
Use the print driver to print the document.
z Expand the PostScript memory.
For information on the memory, refer to "Allocate Memory" (P.303).
016-752
[Cause]
Unable to process for PDF Bridge due to insufficient

memory space.
[Remedy] Change the [Print Mode] setting from [High Image Quality]
to [Normal], or from [Normal] to [High Speed]. Or, add
memory.
016-753
[Cause]
The entered password does not agree with that of the PDF
file.
[Remedy] Set the correct password on ContentsBridge.
016-755
[Cause] Attempted to process a print protected PDF file.

[Remedy] Cancel the print protection using Adobe Reader, and try to
print again.
[Cause]
O [Cause] No permissions to use the service.

[Remedy] Check with your System Administrator.
016-757
O [Cause] The password is incorrect.

[Remedy] Enter the correct password.
15
016-758
O O O O
[Cause] No permissions to use the service.

[Remedy] Check with your Auditron Administrator.
016-759
O O
[Cause]
016-760
[Cause] An error occurred during PostScript (optional) processing.

z Set [Print Mode] to [Normal].
z Expand PostScript memory.
For information about [Print Mode], refer to the print driver's online help.
For information about memory, refer to "Allocate Memory" (P.303).
016-761
[Cause] An error occurred during image processing.

[Remedy] Set [Print Mode] to [Normal] and try again. If the problem
persists, set [Page Print Mode] to [On].
016-762
[Cause]
016-764
The number of pages reached the maximum number of

pages for this service.
[Remedy] Check with your Auditron Administrator.
The specified print language is not installed on the

machine.
[Remedy] In [Specify Print Mode] under [Port Settings], specify
another print language.
O
Problem Solving
016-756
[Cause] Unable to connect to the SMTP server.

[Remedy] Contact the SMTP server administrator.
483
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
016-765
Unable to send the e-mail because the hard disk on the

SMTP server is full.
016-766
[Cause] An error occurred on the SMTP server.

016-767
[Cause] Unable to send the e-mail due to an incorrect address.

[Remedy] Check the address, and try again.
016-768
[Cause]
Unable to connect to the SMTP server due to the

machine's incorrect mail address.
[Remedy] Check the machine's mail address.
016-769
[Cause]
[Cause]
The SMTP server does not support confirmation of mail

distribution (DSN).
[Remedy] Send e-mail without setting confirmation of mail
distribution (DSN).
016-770
016-774
O O
O [Cause]
016-775
O O
O [Cause]
016-776
O O
O [Cause] An error occurred during image conversion processing.

[Remedy] For error upon forwarding with Scan to Mailbox or iFax:
The image conversion processing for the data may be
finished partially. Get each converted page from the
mailbox using CentreWare Internet Services.
[Cause] Direct Fax is disabled.

[Remedy] Check the system administrator if Direct Fax is available. If
it is available, contact our Customer Support Center.
Unable to process compression conversion due to
insufficient hard disk space.
free disk space.
Unable to process image conversion due to insufficient
hard disk space.
free disk space.
Refer to "CentreWare Internet Services" (P.224).

For error after instructing encryption or signature using
certificate:
z Check if the certificate is valid.
z Set the correct date and time on the machine.
016-777
016-778
O [Cause] A hard disk error occurred during image processing.

[Remedy] The hard disk may be defective. For replacing the hard
disk, contact our Customer Support Center.
O
[Cause]
The scanned image conversion processing was

interrupted, due to insufficient disk space.
free disk space.
484
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
016-779
An error occurred during scanned image conversion

processing.
[Remedy] Retry scanning. If using a relatively bigger sized paper
such as A3 with [Scan Resolution] set to 600dpi, specify
the higher [Image Compression] in [Output Format], or
specify [Scan Resolution] to 400dpi or less in [Scan
Options]. If the error persists after following the listed
solution, contact our Customer Support Center.
016-780
[Cause]
A hard disk error occurred during scanned image

conversion processing.
[Remedy] The hard disk may be defective. For replacing the hard
disk, contact our Customer Support Center.
016-781
[Cause]
016-786
[Cause]
O [Cause]
When using the scanning feature, unable to write to the

hard disk.
z Turn the machine off and on.
z
Load paper on the paper tray if needed.
z
If the error occurs when sending an e-mail, take one of
the following solutions:
- Lower the resolution.
- Reduce the size.
- Reduce the number of pages, and divide the job into
several
e-mails to send.
- Select [Black] in [Output Color].
016-788
O [Cause] Failed to retrieve a file from the Web browser.

[Remedy] Take one of the following actions, and try again.
z Reload the browser page.
z
Restart the browser.
016-792
O [Cause]
016-793
O [Cause] Free space is insufficient on the hard disk.

[Remedy] Either remove unnecessary data from the hard disk to
increase free disk space, or initialize the hard disk.
Failed to get the job history report specified in [Job

Counter Report].
[Remedy] The specified job history does not exist.
485
Problem Solving
Unable to connect to the SMTP server.

z
Unable to establish a connection between the machine
and the server.
z The ASCII characters are not used for the host name
specified on the machine, though the connection
between the machine and the server has been
established.
z Make sure the network cables are plugged in securely.
z
Enter the host name using ASCII characters in [System
Settings] > [Network Settings] > [Machine E-mail
Address and Host Name].
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
016-798
Unable to print the document because a HDD is

unattached.
[Remedy] Attach a HDD, and print again.
016-799
[Cause] An invalid print parameter is included.

[Remedy] Check the print data and options, and print again.
016-981
[Cause]
[Cause]
Due to the insufficient hard disk space, unable to use

[Scan to PC], the fax document scanning feature, [Secure
Print], and [Sample Print].
[Remedy] Take one of the following actions, and try again:
z Lower the resolution.
z Reduce the number of pages, and divide the job into
several jobs.
z
Delete unnecessary documents, such as the mailbox
documents, scanned fax documents waiting to be sent,
secure print documents, or delayed print documents.
016-982
Problem Solving
O [Cause] An error occurred due to insufficient hard disk space.

[Remedy] Delete unnecessary documents from the machine and
from the mailboxes.
016-985
O O [Cause] The e-mail size is over the limit.

z
Reduce the number of document pages.
z
Reduce the resolution in [Scan Resolution].
z
Decrease the ratio in [Reduce/Enlarge].
z
For multivalued scanning, increase the ratio in [Image
Compression].
z
Ask the System Administrator to increase the value for
[Maximum E-mail Size].
15
018-502
[Cause]
During the transfer via SMB of [Scan to PC], the

computers that are able to log in are limited.
[Remedy] Confirm the specified user property information, and check
if the server sets the limit on computers to log in.
486
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
018-505
O [Cause]
Important The password cannot be verified. If you have forgotten the

password, reset the password.
To reset the password:

1) Select [Start] > [Programs] > [Administrative Tools] >
[Active Directory Users and Computers] on the Active
Directory domain controller where the user information
is set.
2) Display the user information by selecting [Active
Directory Users and Computers] > [Server] > [Domains]
> [Users] from the left side frame of the [Active Directory
Users and Computers] window.
3) Right-click the appropriate user from the right side
frame of the [Active Directory Users and Computers]
window, then select [Reset Password].
018-543
During the transfer via SMB of [Scan to PC], one of the

following problems occurred to the shared name on the
SMB server when logging in to the SMB server:
z The specified shared name does not exist on the server.
z The unauthorized characters are used in the specified
shared name.
[Remedy] Confirm the specified shared name, and enter correctly.
018-547
[Cause]
[Cause]
During the transfer via SMB of [Scan to PC], reached the

upper limit for the number of users who can log in, when
logging in to the SMB server.
z
Check how many users can access to the shared folder.
z Check whether the number of users using the server
simultaneously exceeds its limit.
487
Problem Solving
An error occurred during the SMB authentication:

z Unable to be authenticated because of the incorrect user
name or incorrect password.
z
The time does not match on the SMB server and the
machine. (This may occur when using Windows Server
2003)
An error occurred during the transfer via SMB:
z Unable to log in to the SMB server while transferring the
scanned image, due to the incorrect user name or
incorrect password.
z The time does not match on the SMB server and the
machine. (This may occur when using Windows Server
2003)
z
Confirm the user name and password with the network
administrator.
z When using Windows Server 2003, make sure to match
the time set on the SMB server and the machine.
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
018-701
LDAP server protocol error caused by the Address Book

operation. The server returned RFC2251 Result Message
No "1" (operations error) for Address Book inquiry.
[Remedy] Check if [LDAP Server / Directory Service] under [Remote
Authentication Server / Directory Service] has been set
correctly. Or, the server may have a problem. Check with
your network administrator.
018-702
[Cause]
018-703
[Cause]

No "3" (timelimit exceeded) for Address Book inquiry.
[Remedy] Change the search conditions/start position to narrow the
range of search area, and try again. If the problem
persists, check with your network administrator.
018-704
[Cause]

No "4" (sizelimit exceeded) for Address Book inquiry.
018-705
[Cause]

No "5" (compare false) for Address Book inquiry.
[Remedy] The result may be different from the specified content.
Have the network administrator check the LDAP server
status.
018-706
[Cause]

No "6" (compare true) for Address Book inquiry.
[Remedy] The desired result has been achieved. No problem
occurred.
018-707
[Cause]

No "7" (strong authentication not supported) for Address
Book inquiry.
[Remedy] The LDAP server does not support the specified
authentication method. Change the authentication method.
Check with your system administrator for another method.
018-708
[Cause]
[Cause]

No "2" (protocol error) for Address Book inquiry.
[Remedy]Have the network administrator check the LDAP server
settings, and try again.

No "8" (strong authentication required) for Address Book
inquiry.
[Remedy] Check if the authentication settings are correct. Check with
your system administrator to consolidate the
authentication, and try again.
488
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
018-710

No "10" (referral) for Address Book inquiry.
[Remedy] No registered items were found in the specified retrieval
range. Have the network administrator check the
authentication settings.
018-711
[Cause]

No "11" (admin limit exceeded) for Address Book inquiry.
[Remedy] Have the network administrator check the operational
status of the server.
018-712
[Cause]

No "12" (unavailable extension) for Address Book inquiry.
018-713
[Cause]

No "13" (confidentiality required) for Address Book inquiry.
018-714
[Cause]
[Cause]
018-716

No "16" (no such attribute) for Address Book inquiry.
[Remedy] The LDAP server has an Attribute problem. Have the
network administrator check the LDAP server status.
018-717
[Cause]

No "17" (undefined type) for Address Book inquiry.
018-718
[Cause]

No "18" (inappropriate matching) for Address Book inquiry.
018-719
[Cause]
[Cause]

No "19" (constraint violation) for Address Book inquiry.
489
Problem Solving

No "14" (SASL bind in progress) for Address Book inquiry.
[Remedy] Retry after waiting for a while. If the problem persists,
check with your network administrator.
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
018-720

No "20" (attribute exists) for Address Book inquiry.
018-721
[Cause]

No "21" (invalid syntax) for Address Book inquiry.
018-732
[Cause]

No "32" (no such object) for Address Book inquiry.
[Remedy] The target e-mail address does not exist. Check the e-mail
address you entered and the e-mail address registered on
the LDAP server.
018-733
[Cause]

No "33" (incorrect alias) for Address Book inquiry.
[Remedy] The LDAP server has a Name problem. Have the network
administrator check the LDAP server status.
018-734
[Cause]

No "34" (invalid DN syntax) for Address Book inquiry.
[Remedy] The LDAP server has a Name problem. Check the user
name and password to cancel an incorrect password. If
the problem persists, have the network administrator
check the authentication settings and status of the LDAP
server.
018-735
[Cause]

No "35" (object is leaf) for Address Book inquiry.
018-736
[Cause]

No "36" (alias dereferencing problem) for Address Book
inquiry.
018-748
[Cause]
15
[Cause]

No "48" (inappropriate authentication) for Address Book
inquiry.
[Remedy] The LDAP server has a security problem. Have the
network administrator check the authentication settings on
the LDAP server.
490
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
018-749

No "49" (invalid credentials) for Address Book inquiry. The
address search was performed with an incorrect
authentication user name and password.
[Remedy] The LDAP server has a security problem. Check the
authentication user name and password to cancel an
incorrect login name. If the problem persists, have the
network administrator check the authentication settings on
the LDAP server.
018-750
[Cause]

No "50" (insufficient access) for Address Book inquiry.
[Remedy] The LDAP server has a security problem. Have the
network administrator check the access rights for the
LDAP server.
018-751
[Cause]

No "51" (busy) for Address Book inquiry.
[Remedy] The service has a problem. Retry after waiting for a while.
If the problem persists, check with your network
administrator.
018-752
[Cause]
[Cause]
018-753

No "53" (unwilling to perform) for Address Book inquiry.
administrator.
018-754
[Cause]

No "54" (loop detected) for Address Book inquiry.
[Remedy] The service has a problem. Have the network
administrator check the operational status of the service
on the LDAP server.
018-764
[Cause]

No "64" (naming violation) for Address Book inquiry.
[Remedy] The LDAP server has an Update problem. Have the
018-765
[Cause]
[Cause]

No "65" (object class violation) for Address Book inquiry.
491
Problem Solving

No "52" (unavailable) for Address Book inquiry.
administrator.
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
018-766

No "66" (not allowed on nonleaf) for Address Book inquiry.
018-767
[Cause]

No "67" (not allowed on RDN) for Address Book inquiry.
018-768
[Cause]

No "68" (already exists) for Address Book inquiry.
018-769
[Cause]

No "69" (no object class modifications) for Address Book
inquiry.
018-770
[Cause]

No "70" (results too large) for Address Book inquiry.
018-771
[Cause]

No "71" (affecting multiple DSAs) for Address Book
inquiry.
[Remedy] Have the network administrator check the LDAP server
status.
018-780
[Cause]

No "80" (unknown error) for Address Book inquiry.
status.
018-781
[Cause]
15
[Cause]

operation. Connection to the server cannot be established
for Address Book inquiry.
z Check the network cable connection.
z If the network cable connection has no problem, check
the active status of the target server.
z Check if the server name has been correctly set for
[LDAP Server / Directory Service] under [Remote
Authentication Server / Directory Service].
492
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
018-782

No "82" (program error or SASL authentication error) for
Address Book inquiry.
status.
018-783
[Cause]

No "83" (encoding error) for Address Book inquiry.
status.
018-784
[Cause]

No "84" (decoding error) for Address Book inquiry.
status.
018-785
[Cause]

No "85" (timeout) for Address Book inquiry.
018-786
[Cause]
[Cause]
018-787

No "87" (search filter error) for Address Book inquiry.
[Remedy] Check the search conditions set on Address Book. If the
problem persists, check with your network administrator.
018-788
[Cause]

No "88" (user cancelled operation) for Address Book
inquiry.
status.
018-789
[Cause]

No "89" (incorrect parameter) for Address Book inquiry.
status.
018-790
[Cause]
[Cause]

No "90" (no memory) for Address Book inquiry.
status.
493
Problem Solving

No "86" (unknown authentication method) for Address
Book inquiry.
status.
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
018-791

No "91" (server connection error) for Address Book inquiry.
status.
018-792
[Cause]

No "92" (unsupported feature) for Address Book inquiry.
status.
018-793
[Cause]

No "93" (no results returned) for Address Book inquiry.
status.
018-794
[Cause]

No "94" (no more results) for Address Book inquiry.
status.
018-795
[Cause]

No "95" (results remaining) for Address Book inquiry.
status.
018-796
[Cause]

No "96" (client loop detected) for Address Book inquiry.
status.
018-797
[Cause]
[Cause]

No "97" (referral limit exceeded) for Address Book inquiry.
status.
024-742
Booklet printing was specified for [Print Options], but the

number of print pages for the job exceeded the maximum
number for booklet creation.
[Remedy] Change the [Print Options] setting to split the pages
appropriately to create separate volumes, or to cancel the
booklet setting.
024-746
[Cause]
[Cause]
The specified paper type is not compatible with the

specified paper size, paper tray, output tray, or 2-sided
printing.
494
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
024-747
Incompatible print parameters are used. The combination

of the specified features such as Document Size, Paper
Size, Paper Tray, 2 sided print, and Output Tray is
incompatible.
[Remedy] Check the print data, and try to print again.
024-775
Refer to 024-742.
024-942
024-975
O O
The number of pages exceeded the maximum number that

can be stapled or folded.
[Remedy] Reduce the document pages, and try again.
024-984
O O
[Cause] The staple cartridge for booklet is not correctly attached.

[Remedy] Replace the staple cartridge with a new one.
For information on how to replace the staple cartridge for booklet, refer to
"Replacing the Staple Cartridge for Booklet (When a C Finisher with
Booklet Maker is Installed)" (P.422).
[Cause]
[Cause]
024-985
026-700
By Address Book operation, the machine received an

unsupported protocol from the LDAP server.
[Remedy] Try again. If the problem persists, contact our Customer
Support Center.
026-701
[Cause]
The number of inquiries to machine's Address Book

exceeded the machine's processing capability.
[Remedy] Operate Address Book after a while. If the number of
inquiries that Address Book needs to process is only one,
the machine's software may be defective. Contact our
026-702
[Cause]
027-452
[Cause]
By Address Book operation, the number of

communications from the LDAP server to the machine
exceeded the machine's processing capability.
[Remedy] Operate Address Book after a while. If the problem
persists, contact our Customer Support Center.
O [Cause] The IP address already exists.
[Remedy] Change the IP address.
027-500
O O [Cause]
027-501
O O [Cause]
027-502
O O [Cause]
Unable to resolve the SMTP server name when returning

e-mail.
[Remedy] Check on the CentreWare Internet Services if the SMTP
server settings are correct.
Unable to resolve the POP3 server name when using the
POP3 protocol.
[Remedy] Check on CentreWare Internet Services if the POP3
server settings are correct.
Failed to login to the POP3 server when using the POP3
protocol.
[Remedy] Check on CentreWare Internet Services if the user name
and password used in the POP3 server are correct.
495
Problem Solving
O [Cause] An error occurred at the Tray 5 (Bypass).

[Remedy] Check the paper size/orientation/type, and press the
<Start> button.
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
O
When transferring via SMB of [Scan to PC], you do not

have the access privilege to the SMB server.
[Remedy] Make modification so that a file or a folder can be read and
written at the save location.
027-514
[Cause]
During the transfer via SMB of [Scan to PC], unable to

resolve the host name or the server name of the SMB
server when accessing the DNS.
[Remedy] Check the connection to the DNS. Check if the forwarding
destination SMB server name is registered on the DNS.
027-515
[Cause]
During the transfer via SMB of [Scan to PC], the DNS

server was not configured when accessing the DNS.
[Remedy] Configure the DNS server address. Or specify the
forwarding destination SMB server address using IP
address.
027-516
[Cause]
During the transfer via SMB of [Scan to PC], the SMB

server cannot be found.
z Check if the forwarding destination SMB server and the
machine are set up properly for the network
communications. To do that, take the following actions:
- Check the network cables are plugged in securely.
- Check the TCP/IP settings
- Check communications of port 137 (UDP), port 138
(UDP), port 139 (TCP).
z
Check if the computer is running as an SMB server
correctly. To do that, take the following actions:
- Check if the file sharing service for the Microsoft
Network is activated.
- Check if the NetBIOS over TCP/IP for the TCP/IP
settings is activated.
- Check if the file sharing service (using
communication through port 137 (UDP), port 138
(UDP), and port 139 (TCP) are authorized for the
Firewall settings.
z
For communications which exceed the subnet, check the
WINS server settings, and check if the server name
address is resolved correctly.
z Check if the NetBIOS interface device is activated on the
forwarding destination SMB server. To do that, take the
following actions for Windows NT 4.0 Server/
Workstation.
1. Select [Start] > [Settings] > [Control Panel].
2. Display [Services], then select [Messenger] service.
3. Select [Startup] > [Auto] > [OK], then select [Close].
4. Select [Devices] in the [Control Panel], then select
[NetBIOS Interface].
5. Select [Startup] > [Auto] or [Manual] > [OK], then select
[Close].
6. Reboot the computer.
027-518
[Cause]
Problem Solving
027-513
15
[Cause]
During the transfer via SMB of [Scan to PC], the specified

password is incorrect.
[Remedy] Confirm the password for the shared folder.
496
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
027-519
During the transfer via SMB of [Scan to PC], the error

occurred to the specified save location or the file name for
the scanned image.
z
The specified save location does not exist on the server.
z
Unauthorized characters are being used in the specified
save location or the file name.
z Because the specified save location has the Distributed
File System (DFS) settings, it is linked to other shared
folders.
z Check if the save location is correct.
z Check if the specified file name can be used on the SMB
server.
z
Confirm the Distributed File System (DFS) settings with
the system administrator. Check the following points:
1. Select [Start] > [Programs] > [Administrative Tools] >
[Distributed File System].
2.Select the specified save location from the left side
frame of the [Distributed File System] window, then
confirm the target information displayed on the right side
frame of the window.
3.Specify the SMB server, shared name, and save location
based on the information you just confirmed.
027-520
[Cause]

obtain the file name or folder name.
[Remedy] Check the access privilege to the SMB server.
Problem Solving
027-521
[Cause]
During the transfer via SMB of [Scan to PC], the suffix of

the file name or folder name exceeds its limit on the SMB
server.
[Remedy] Change the file name on the SMB server, or change the
forwarding folder destination. Or, move or delete the files
in the destination folder.
15
027-522
[Cause]
[Cause]

create the scanned image file on the SMB server due to
the following reasons:
z The specified file name has already being used on the
server.
z The specified file name has already being used.
z
The specified file name exists as a directory.
z Unauthorized characters are being used in the specified
file name.
z Check if the specified file name can be used in the save
location.
z Check whether or not the specified file name is not being
used by another user.
z Check whether or not the specified file name has being
used for another file or folder.
497
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
027-523

create a lock folder on the SMB server due to the following
reason:
z
The specified lock folder already exists.
z If any lock directory(.LCK) exists in the forwarding
destination, manually delete it, then try again.
z Check if the specified name is being used for another
folder.
z
Check if the folder exists.
027-524
[Cause]

create a folder on the SMB server, because the specified
folder already exists.
[Remedy] Check if the specified name is being used for another file
or folder on the SMB server.
027-525
[Cause]

delete a file on the SMB server due to the following
reasons:
z
The file does not exist.
z
The file is being opened.
z The specified file name is being used as the directory.
[Remedy] Check whether or not the file is not being used by another
user at the specified save location.
027-526
[Cause]

delete a lock folder on the SMB server due to the following
reasons:
z
The file does not exist.
z The directory is not empty.
z
The specified directory name does not exist.
[Remedy] If any lock directory (.LCK) exists in the forwarding
destination, manually delete it, then try again.
027-527
[Cause]

delete a folder on the SMB server due to the following
reasons:
z The file does not exist.
z The directory is not empty.
z
The specified directory name does not exist.
[Remedy] Check whether or not the file is not being used by another
user at the specified save location.
027-528
[Cause]
During the transfer via SMB of [Scan to PC], no space is

available at the save location on the SMB server.
[Remedy] Check if the save location has free space.
027-529
[Cause]
[Cause]
During the transfer via SMB of [Scan to PC], an

unexpected error has been received from the SMB server,
or an unexpected internal machine error has occurred.
[Remedy] Log in from another computer using the same user
information, then check if the file can be written at the
same save location on the SMB server. Then try again. If
the error persists, it may be an internal error. Contact our
498
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
027-530

save a file because [Cancel Job] in [File Name Conflict] is
selected.
[Remedy] Select any item other than [Cancel Job] in [File Name
Conflict].
027-531
[Cause]
During the transfer via SMB of [Scan to PC], an invalid

filing policy is used.
[Remedy] When selecting [Change Name and Save] in [File Name
Conflict], make sure that the file format is not MultiplePage.
027-532
[Cause]
During the transfer via SMB of [Scan to PC], an error

occurred when accessing to the NEXTNAME.DAT file.
[Remedy] If [Change Name and Save] in [File Name Conflict] is
selected, check if the NEXTNAME.DAT file is correct.
027-533
[Cause]
During the transfer via SMB of [Scan to PC], an internal

error occurred.
[Remedy] Try executing the same operation. If the error persists,
027-543
[Cause] The SMB server (NetBIOS) name is invalid.

[Remedy] Check if the server name of the SMB server is correct.
O [Cause]
SMB protocol error. An invalid character was detected in

the specified domain name.
[Remedy] If the error occurred during SMB authentication:
Check with the network administrator for the domain
name, then re-configure correctly.
Also, check if the domain name set on the machine is
correct, using the following procedure:
1. Enter the System Administration mode, and select
[System Settings] > [System Settings] > [Network
Settings] > [Remote Authentication Server / Directory
Service] > [SMB Server Settings].
2. Select the SMB server to check the domain name.
If the error occurred during the transfer via SMB of [Scan
to PC]:
Check the domain name which has been specified when
entering login name with the network administrator. To
check the domain name on the server, take the following
actions:
[Active Directory Domains and Trusts].
2. From the left side frame of the [Active Directory
Domains and Trusts] window, select [Active Directory
Domains and Trusts]. Right-click [Domains] to select
[Properties].
3. Select [General] tab in the domain properties window,
check the domain name (prior to Windows 2000).
499
Problem Solving
027-547
[Cause]
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
027-548
O [Cause]
027-549
O [Cause] SMB protocol error

Support Center.
027-564
O [Cause] SMB protocol error. The SMB server was not found.
[Remedy] Check if the connection between the authentication server
and the machine has been established via a network. For
example, check the following points:
z
Network cable connection
z TCP/IP settings
z
Connection via Port 137 (UDP)/Port 138 (UDP)/Port 139
(TCP)
027-565

Support Center.
027-566
O [Cause] SMB protocol error. SMB (TCP/IP) is not active.

[Remedy] Check on CentreWare Internet Services that SMB (TCP/
IP) is active on the [Port Status] screen of the [Properties]
tab.
SMB protocol error. An invalid character was detected in

the specified user name.
[Remedy] The user name on the server needs to be set without using
unauthorized characters by the network administrator.
To check the user name on the server, take the following
actions:
[Active Directory Users and Computers] on the Active
Directory domain controller where the user information
is set.
2. Select [Active Directory Users and Computers] >
[Server] > [Domains] > [Users] from the left side frame
of the [Active Directory Users and Computers] window,
to display the user information.
3. Select the [Account] tab in the [User Properties] window,
check the user name of [User Log On Name (Prior to
Windows 2000)].
15
027-569
[Cause] The SMB (TCP/IP) port is not activated.

[Remedy] Select [Properties] on CenreWare Internet Service, and
check if the SMB(TCP/IP) is activated on the [Port
Activation] screen.
027-572
027-573
027-574
027-576
027-578

Support Center.
027-584
O [Cause]
SMB protocol error. The SMB server is in shared security

mode.
[Remedy] The SMB server may be on Windows 95, Windows 98, or
Windows Me OS. Set the SMB server on an OS other than
Windows 95, Windows 98, or Windows Me OS.
500
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
O
O [Cause] SMB protocol error. Login disabled period.

[Remedy] Check with the system administrator for the loginpermitted period.
027-586
O [Cause] SMB protocol error. The password has expired.

[Remedy] Obtain a valid password from the system administrator.
027-587
O [Cause] SMB protocol error. The password must be changed.

[Remedy] Log in to Windows, and change the password. Ask the
system administrator for changing the setting so that you
do not need to change the login password next time.
027-588
O [Cause] SMB protocol error. The user is invalid.

[Remedy] Ask the system administrator for validating the user.
027-589
O [Cause] SMB protocol error. The user was locked out.

[Remedy] Ask the system administrator for canceling the lockout
status.
027-590
O [Cause] SMB protocol error. The user account has expired.

[Remedy] Obtain a valid user account from the system administrator.
Or, ask the system administrator to extend the account
expiration date.
027-591
O [Cause]
027-599

Support Center.
SMB protocol error. Users are restricted. A blank

password is invalid.
[Remedy] Set the password for the user.
027-706
Unable to find the S/MIME certificate linked to the mail

address when sending e-mail.
[Remedy] Import the S/MIME certificate corresponding to the mail
address to the machine.
027-707
[Cause]
The S/MIME certificate linked to the mail address has

expired.
[Remedy] Import a new S/MIME certificate to the machine.
027-708
[Cause]
The S/MIME certificate linked to the mail address is not

reliable.
[Remedy] Import a reliable S/MIME certificate to the machine.
027-709
[Cause]
The S/MIME certificate linked to the mail address has

been discarded.
[Remedy] Import a new S/MIME certificate to the machine.
027-710
[Cause] No S/MIME certificate is attached to the received e-mail.

[Remedy] Ask the sender to send the e-mail with an S/MIME
certificate.
027-711
[Cause]
[Cause]
No S/MIME certificate was obtained from the received email.

[Remedy] Import the sender's S/MIME certificate to the machine, or
attach an S/MIME certificate to S/MIME signature mail
sent from the sender.
501
Problem Solving
027-585
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
027-712
The received S/MIME certificate has expired, or is an

unreliable certificate.
[Remedy] Ask the sender to send the e-mail with a valid S/MIME
certificate.
027-713
[Cause]
The received e-mail has been discarded because it might

be altered on its transmission route.
[Remedy] Tell the sender about it, and ask to send the e-mail again.
027-714
[Cause]
The received e-mail has been discarded because the

address in its From field was not the same as the mail
address in the S/MIME signature mail.
[Remedy] Tell the sender that the mail addresses are not identical,
and ask to send the e-mail again.
027-715
[Cause]
The received S/MIME certificate has not been registered

on the machine, or has not been set to use on the
machine.
[Remedy] Import the sender's S/MIME certificate to the machine, or
change settings to use the S/MIME certificate on the
machine when the S/MIME certificate has already been
registered.
027-716
[Cause]
[Cause]
The received S/MIME certificate has been discarded

because the certificate was unreliable.
[Remedy] Ask the sender to send the e-mail with a reliable S/MIME
certificate.
027-720
O [Cause]
027-721
O [Cause] An application interface destination does not exist.

[Remedy] Check whether the application linked (ApeosWare Flow
Service) operates correctly.
027-722
O [Cause]
027-723
O [Cause]
027-724
027-725
Unable to find the server of an application interface

destination.
[Remedy] Check the DNS server address. Or, check whether or not
the computer that the application (ApeosWare Flow
Service) is installed on has been registered on the DNS
server.
The jobs was timed out during connection with an

application interface destination.
[Remedy] Try to process the job flow again.
Authentication at the application interface destination
(ApeosWare Flow Service) failed.
[Remedy] Check the user name and password that is used when
creating a job flow.
[Cause]
An application interface destination (ApeosWare Flow

Service) could not be accessed.
[Remedy] Check whether ApeosWare Flow Service operates
correctly. When it is operating correctly, check the log.
O [Cause] A job operation failed using an application interface.
[Remedy] Check whether the application linked (ApeosWare Flow
Service) operates correctly. When it is operating correctly,
check the log. When it is not operating, check the network
environments.
502
Error Code
Error Code
027-726
Category
Cause and Remedy
C P F S M O
O
[Cause]
The status of the application interface destination

(ApeosWare Flow Service) is unknown.
[Remedy] Check whether ApeosWare Flow Service operates
correctly. When it is operating correctly, check the log.
027-727
O [Cause] A parameter is illegal during an application interface.

[Remedy] Try to process the job flow again.
027-728
O [Cause]
The number of files that are to be sent to external services

exceeded the maximum number.
[Remedy] Reduce the number of files, and send them again.
027-737
O [Cause]
027-739
O [Cause] Unable to find the specified job template server.

[Remedy] Check the path name of the job template server.
027-740
O [Cause] Unable to login to the job template pool server.

[Remedy] Check the login user name and password.
027-741
O [Cause] Unable to connect to the job template pool server.

[Remedy] Ask the network administrator to check the network and
server environments.
027-742
O [Cause]
An error occurred while reading data from the job template

pool server.
[Remedy] Check to see whether you have privileges for the directory
which stores the job template.
027-743
O [Cause] The specified job template pool server is incorrect.

[Remedy] Check the settings of the job template server.
027-744
O [Cause]
027-745
O [Cause]
027-746
O [Cause]
The domain name of the job template server has a

problem.
[Remedy] Make sure that the DNS server connection and the domain
name have been registered to the DNS server.
The address of the DNS server has not been registered on
the machine.
[Remedy] Either register the address of the DNS server on the
machine, or set the address of the job template server with
its IP address.
The protocol settings on the job template pool server are
incorrect.
[Remedy] Set up the correct port.
027-750
O [Cause]
027-751
O [Cause] An error occurred during job flow processing.

[Remedy] Check the settings of the job flow.
Attempted to give a fax/print/iFax command to the scan

document.
[Remedy] Fax/print/iFax features are unavailable for scan
documents. Set the job flow correctly.
503
Problem Solving
Unable to store job template due to insufficient hard disk

space.
free disk space.
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
027-752
O [Cause] A mandatory entry field is blank in the job flow.

z Link mailboxes only to job flows that do not have
mandatory entry fields.
z
Set the default values to the mandatory fields of the job
flow.
027-753
O [Cause]
027-754
027-761
Problem Solving
15
Attempted to execute the service when the port necessary

for the job flow is either deactivated or disabled.
[Remedy] Have your System Administrator check the port status.
[Cause]
The setting contents for [DocuWorks Signature] or [PDF

Signature] on the job flow are not appropriate.
[Remedy] Check the DocuWorks and PDF signatures for both the
system data settings (machine's current settings) and the
executed job flow settings. If these settings are not the
same, change either of them.
O [Cause]
An on-demand print job was sent to the machine using the

remote access feature, however, the time interval of
receiving the print job and starting the print process
exceeded the specified time limit on the machine.
[Remedy] When executing an on-demand print job to print multiple
documents using the remote access feature, reduce the
number of documents, then try again. If the error persists,
go to the system administrator mode, then select [System
Settings] > [System Settings] > [Common Settings] >
[Machine Clock/Timers] > [On-Demand Print Duration],
then specify the larger value or "0".
Note
027-762
When executing an on-demand print job to print multiple

documents using the remote access feature, the print
processing time until the last document is being received will be
counted. For this reason, when printing many documents or
documents with data which takes time to be processed, there is
a possibility of time-out even before the last document is being
received. Set the time limit accordingly with the type of
document which needs to be printed. If the error persists,
O [Cause]
An on-demand print job is sent to the machine using the

remote access feature, however, the specified job ticket is
invalid:
z Abnormal change to the job ticket due to the machine
software failure.
z Abnormal change to the job ticket due to a bug on the
senders remote server
z
Abnormal change to the job ticket due to network
trouble.
z Intentional alteration to the job ticket.
[Remedy] Try executing the print job again. If the error persists,
504
Error Code
Error Code
027-796
Category
Cause and Remedy
C P F S M O
O
O O [Cause]
The received e-mail was discarded because it had no

attached documents. (The machine is set to print attached
documents only.)
[Remedy] To also print the mail body or header information, change
settings in the Properties screen of CentreWare Internet
Services.
Refer to "E-mail Printing" (P.229).
027-797
O O [Cause] The output destination of the received e-mail is invalid.

[Remedy] Specify a correct output destination, and send the e-mail
again.
O
[Cause] An error occurred during fax transmission.

033-710
[Cause] The document to be sent by polling was deleted.

[Remedy] Store the document again.
033-712
[Cause] Unable to process due to insufficient memory.

[Remedy] Remove unnecessary data.
033-713

033-716
[Cause]
The mailbox specified from the sender's machine does not

exist.
[Remedy] Register the mailbox.
Problem Solving
033-363
15
033-717
The mailbox password specified from the sender's

machine is incorrect. Or, the machine password is
incorrect.
[Remedy] Notify the correct password to the sender's machine.
033-718
[Cause]
Fax or polling documents do not exist in the mailbox

specified from the sender's machine.
[Remedy] Store fax or polling documents into the mailbox as
necessary.
033-719
[Cause]
The document may be deleted by turning off and on the

machine.
[Remedy] Retry sending.
033-721

033-722
[Cause]
The document is jammed, or the document pages are over

the limit.
[Remedy] Remove the jammed paper or reduce the document
pages, and retry sending.
033-724
[Cause]
[Cause]
The reception was interrupted because the image volume

exceeded the upper limit.
[Remedy] Attach a HDD or 256MB Memory to increase the maximum
volume of image data.
505
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
033-725
[Cause] The hard disk is full.

free disk space.
033-726
[Cause]
The received document was printed with the single sided

printing, because the 2-sided printing is not available for a
mixed sized document.
[Remedy] No operation is necessary.
033-727
[Cause]
The received page was printed without being rotated,

because its data volume was too large to change the
orientation automatically.
033-728
[Cause]
The Auto Print formatting of the received fax document

was interrupted by a manual print operation.
[Remedy] No operation is necessary. The machine will automatically
start the Auto Print job after manual printing.
033-730

[Remedy]Turn the machine off and on. If the machine conditions are
033-731
[Cause]
The print job for the received fax document was

interrupted.
[Remedy] The Auto Print processing of the received fax document
was interrupted by a manual print operation. No operation
is necessary.
033-733

033-734
[Cause]
The print job of the received fax document was interrupted

by a report job.
033-735

033-736
[Cause]
The forwarding job was interrupted because the data

volume exceeded the upper limit.
033-737

[Remedy] Try again.
033-738
[Cause] Received abnormal JBIG data.

033-740
[Cause]
The print job for the received fax document was

interrupted.
506
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
O

[Remedy] Try again. If the machine conditions are not improved by
performing the relevant remedy, contact our Customer
Support Center.
033-743
033-744
033-745
033-746

033-747
[Cause] The job is in pending status.

033-749
[Cause] The machine will automatically resume and print out.

033-750

033-751
[Cause]
The print job was suspended. The Activity Report cannot

be printed during the printing operation restricted time.
[Remedy] No action needs to be taken. Printing will resume
automatically once the printing operation restricted time is
over.
033-755
Although the fax document print job was sent, the print job
was suspended, because the fax feature did not function
properly. When printing different types of documents such
as print, scan, or fax from a mailbox, if one of those
documents is a fax document, none of the other
documents will be printed after the fax document is being
processed.
z Check if the phone cable connection is secured.
z Print out the Error History Report, and obtain the error
code. Refer to the error code listing relating to faxing
(133-xxx, 134-xxx) to take an appropriate action.
If the error persists, contact our Customer Support Center.
034-211
034-212
[Cause] An error occurred on the fax control system.

034-500
[Cause] Unable to communicate due to an incorrect phone number.

[Remedy] Check the phone number, and try again.
034-501
[Cause]
[Cause]
The telephone line (modular jack) may not be correctly

connected.
[Remedy] Check the telephone line connection, and try again.
Refer to "Telephone Line Connectors" (P.32).
034-505

507
Problem Solving
033-741
033-742
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
034-506
The destination machine does not have the remote copy

feature (for printing the multiple sets of a received
document).
[Remedy] Check if the destination machine has the remote copy
feature.
034-507
[Cause]
The specified password is not identical with the ID number

of the destination machine.
[Remedy] Check the password and the phone number.
The destination machine may be set not to send its ID
number. Check the setting of the destination machine.
This error code also appears when polling is rejected.
034-508
034-509
034-510

[Remedy] Check the settings and the phone number, and send the
fax again. If the machine conditions are not improved by
Support Center.
034-511
[Cause] Unable to send with the Relay Broadcast feature.

[Remedy]Check if Relay Broadcast is correctly set for the
abbreviated number.
If the registered number is incorrect, modify it. Check also
the abbreviated number registered in the relay station.
For information on Relay Broadcast, refer to "Relay Broadcast
(Transmitting Documents Through a Relay Station)" (P.152). For
information on Remote Relay Broadcast, refer to "Remote Relay Broadcast
(Performing Relay Broadcast to Remote Locations)" (P.156).
034-512
[Cause]
[Cause]
An infinite loop was detected on the remote relay

broadcast.
[Remedy] Check the abbreviated number of the relay broadcast.
Check also the abbreviated number registered in the relay
station.
For information on Remote Relay Broadcast, refer to "Remote Relay
Broadcast (Performing Relay Broadcast to Remote Locations)" (P.156).
034-515
[Cause] The destination machine has a problem.

[Remedy] Check the conditions of the destination machine.
034-519
[Cause]
The number of destinations specified for the broadcast

transmission exceeded the upper limit.
[Remedy] Wait until the waiting jobs decrease, or reduce the number
of destinations, and try again.
034-520
[Cause] The number of waiting jobs exceeded the upper limit.

[Remedy] Wait until the waiting jobs decrease, and try again.
034-521
[Cause] An error occurred while faxing.

[Remedy] Turn off and on the machine. If the error persists, contact
034-522
[Cause] There is no line available for the manual communication.

[Remedy] Wait until the job in communication is completed, and try
again.
034-523
[Cause] Unable to accept jobs.

[Remedy] Retry after waiting for a while.
508
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
O
Refer to 034-521.
034-528
[Cause] Manual communication is not available during dialing.

[Remedy] Try again after the dialing.
034-529
[Cause]
Paper with the same size as the received document is not

loaded on the machine.
[Remedy] Check the following:
z Check the sizes of paper loaded on the machine.
z
Check if the paper trays are correctly inserted.
034-530
[Cause] Operation time out

[Remedy] Operate within a specified time.
034-700
034-701
Refer to 034-521.
034-702
[Cause]
Unable to transmit because the number is not registered in

Address Number.
[Remedy] Check if the number registered in Address Number is
correct, and try again.
034-703
034-704
034-705
034-706
[Cause] The phone cable is not correctly connected.

[Remedy] Check the phone cable connection, and send the fax
again. If the machine conditions are not improved by
Support Center.
034-707
034-708
034-709
034-710
034-711
034-712
034-713
034-714
034-715
034-716
034-717
034-718
034-719
034-720
034-722
034-724
034-725
034-726

Support Center.
034-721
034-723
034-727
Refer to 034-521.
034-728

If the error persists, contact our Customer Support Center.
509
Problem Solving
034-527
15
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
034-730
037-732
Refer to 034-508.
034-731
034-733
034-735
034-736
034-737
Refer to 034-729.
034-734
Refer to 034-521.
034-738
034-739
[Cause] The phone cable is not correctly connected.

[Remedy] Check the phone cable connection, and send the fax
again. If the machine conditions are not improved by
Support Center.
034-740
034-741
034-742
034-743
034-744
034-745
Refer to 034-508.
034-746
034-747
034-748
034-749
034-750
034-751
Refer to 034-729.
034-752
[Cause] The destination machine is busy.

[Remedy] Retry after waiting for a while. If the problem persists, refer
to 034-729.
034-753
[Cause] The destination machine does not respond.

[Remedy] Check the phone number, and try again. If the problem
persists, refer to 034-729.
034-754

[Remedy] Check if the destination machine is ready to receive a fax,
and try again. If the problem persists, refer to 034-729.
034-755

persists, contact your telephone company. If the problem
034-756

persists, send to another machine at the recipient's site.
034-757
Refer to 034-729.
510
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
O
Refer to 034-729.
034-768
034-769
034-770
034-771
034-772
[Cause] Communication error

[Remedy] When this error was caused by a sending operation, try
again. If the problem persists, refer to 034-729.
034-773
034-774

034-775
034-776
034-777
034-778
034-779
034-780
034-781
034-782
034-783

fax again. If the problem persists, refer to 034-729.
034-784

If DP (dial pulse) is used for G3, check that "" and "#" are
not included in the phone number.
034-785
034-786
034-787
034-788
034-789
Refer to 034-508.
034-790
034-791
034-792
034-793
034-794
034-795
[Cause] Is the telephone line (modular jack) correctly connected?

[Remedy] Check the telephone line connection, and try again.
034-796
Problem Solving
034-758
034-759
034-760
034-761
034-762
034-763
034-764
034-765
034-766
034-767
15
Refer to "Telephone Line Connectors" (P.32).
Refer to 034-728.
511
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
034-797
034-798
034-799

035-700

[Remedy] Try to send the fax again. If the problem persists, contact
035-701
Refer to 034-728.
035-702
035-703
[Cause]
The communication was interrupted on the destination

machine. This error is not due to this machine.
[Remedy] Call the destination to check the condition of the
destination machine, and try again.
035-704
[Cause]
The fax was sent using a feature (such as Polling), but the
destination machine does not have the feature.
[Remedy] Make a phone call to the recipient to check the destination
machine features.
Problem Solving
035-705
035-706
[Cause] The destination machine may have a problem.

[Remedy] Call the destination to check the condition of the machine,
and try again.
035-707
[Cause] The received document has an incorrect or no password.

[Remedy] No operation is necessary. This error is just to notify that
the machine received such a document.
15
035-708
035-709
035-710
035-711
035-712

and try again.
035-713

and try again.
035-714
Refer to 003-702.
035-715
Refer to 034-507.
035-716
035-717
035-718
035-719

[Remedy] Ask the sender to try again.
512
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
035-720
The connection to the destination machine was

established, but the machine could not receive the fax.
[Remedy] The destination machine may have a problem.
Call the recipient to check the following:
z
No paper is loaded.
z Paper is jammed.
z Memory is full.
z G3 reception is not supported.
When the fax was sent with a specific feature such as
Relay Broadcast and Remote Mailbox, check by telephone
if the destination machine has a feature to receive such a
fax and if the password is correct.
035-721
035-722

035-723
035-724

[Remedy] For sending error, check the destination phone number,
check also if the destination machine has the feature you
specified, and then try again.
For receiving error, ask the sender to try again.
035-725
Refer to 024-511.
035-726

[Cause]

035-730
035-731
035-732
035-733
035-734
035-735
035-736
035-737
035-738
035-739
035-740
035-741

035-742

513
Problem Solving
035-727
035-728
035-729
15
15 Problem Solving
Error Code
Category
Cause and Remedy
C P F S M O
Problem Solving
035-743
035-744
035-745
Unable to communicate. The phone number is incorrect or

the destination machine does not have the feature you
specified.
[Remedy] Check the destination phone number, check also if the
destination machine has the feature you specified, and
then try again.
035-746
[Cause]
The fax network does not respond.

This may be caused by the following. Check them and
then send the fax again.
[Remedy] Is the telephone line correctly connected?
You may not have a fax network contract, or the fax
network may have a problem.
When connecting the machine to the fax network, enter
two pauses after "161" and "162", then dial the telephone
number.
035-747
035-748
[Cause]
The dialing or transmission was interrupted by the <Stop>

button.
[Remedy] No action is necessary.
035-749
[Cause]
The number was re-dialed the specified number of times,

but the destination machine did not respond.
[Remedy] Ask the recipient if the telephone line and telephone
switchboard for the destination machine are defective.
035-750
[Cause]
The communication was interrupted by a power-off

operation or with the <Reset> button.
[Remedy] Turn the machine's power switch on to send the fax again.
If the machine conditions are not improved by performing
the relevant remedy, contact our Customer Support
Center.
035-751
035-752
[Cause]
The dialing or transmission was interrupted by the <Stop>

button.
[Remedy] No action is necessary.
035-753
[Cause]
Memory became insufficient when attempting to receive

more than 999 pages of fax document.
[Remedy] Ask the sender to reduce the number of pages at one
transmission.
035-754
035-755
035-756
035-757
035-758
035-759
035-760
035-761

035-762
Refer to 034-508.
15
[Cause]
514
Error Code
Error Code
C P F S M O
O
Cause and Remedy

Support Center.
Problem Solving
036-500
036-501
036-502
036-503
036-504
036-505
036-506
036-507
036-508
036-509
036-510
036-511
036-512
036-513
036-514
036-515
Category
15
515
15 Problem Solving
Error Code
Problem Solving
15
036-516
036-517
036-518
036-519
036-520
036-521
036-522
036-523
036-524
036-525
036-526
036-527
036-528
036-529
036-530
036-531
036-532
036-533
036-534
036-535
036-536
036-537
036-538
036-539
036-540
036-541
036-542
036-700
036-701
036-702
036-703
036-704
036-705
036-706
036-707
036-708
036-709
036-710
036-711
036-712
036-713
036-714
036-715
036-716
036-717
036-718
Category
C P F S M O
O
Cause and Remedy

Support Center.
516
Error Code
Error Code
Category
C P F S M O
Cause and Remedy

Support Center.
036-721
036-722
036-723
036-724
036-725
036-726
036-727
036-728
036-729
036-730
036-731
036-732
036-733
036-734
036-735
036-736
036-737
036-738
036-739
036-740
036-741
036-742
036-743
036-744
036-745
036-746
036-747
036-748
036-749
036-750
036-751
036-752
036-753
036-754
036-755
036-756
036-757
036-758
036-759
036-760

Support Center.
Problem Solving
036-719
036-720
15
517
15 Problem Solving
Error Code
Problem Solving
15
Category
Cause and Remedy
C P F S M O
036-761
036-762
036-763
036-764
036-765
036-766
036-767
036-768
036-769

Support Center.
036-770
036-771
036-772
036-773
036-774
036-775
036-776
036-777

Support Center.
036-778
036-779
[Cause]
The communication was interrupted on the destination

machine.
036-780
036-781
036-782
036-783
036-784
036-785

Support Center.
036-786
036-787
Refer to 034-507.
036-788
036-789
[Cause]
The machine sent a polling request, but the destination

machine does not have target documents.
[Remedy] Call the destination to check the condition, and try again.
036-790
036-791
[Cause] Unable to communicate due to incorrect operation.

[Remedy] Refer to this User Guide to operate the machine correctly.
036-792
036-793
Refer to 034-508.
036-795
[Cause]
The destination machine does not have the remote copy

feature (for printing the multiple sets of a received
document).
[Remedy] Check if the destination machine has the remote copy
feature.
518
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
036-796
The document was faxed with normal transmission,

because the destination machine does not have the
remote copy feature (for printing the multiple sets of a
received document).
036-797
036-798
036-799
Refer to 034-508.
[Cause]
O [Cause] Document feeder malfunction

062-211

062-220
O Refer to 062-210.
062-277
O [Cause]
062-278

062-368
O [Cause]
062-790
O [Cause] The scanned document is copy-protected.

[Remedy] Check documents you can copy.
063-210
063-220
063-230
063-240
O Refer to 062-211.
065-210
065-211
065-212
065-213

065-215
065-216
A communication error occurred between the document

scan unit and the document feeder.
An error occurred in the document scan unit of the

machine.
[Remedy] Close the document cover, and turn the machine off and
on. If the problem persists, contact our Customer Support
Center.

[Remedy] Turn the machine off and on. If the problem persists,
065-219
065-220
O Refer to 062-210.
112-700
O [Cause] The finisher's punch scrap container is full.

[Remedy] Empty the punch scrap container.
For more information, refer to "Emptying the Punch Scrap Container (When
C Finisher or C Finisher with Booklet Maker is Installed)" (P.423).
519
Problem Solving
062-210
15
15 Problem Solving
Error Code
Category
116-211
116-212
Problem Solving
15
Cause and Remedy
C P F S M O
O [Cause]
The connecting cable is not correctly connected to the

media reader.
[Remedy] Connect the cable correctly, and turn the machine off and
on. If the problem persists, contact our Customer Support
Center.
116-324
116-701
O O
116-702
[Cause] Printing was performed using a substitute font.

116-703
[Cause] An error occurred during PostScript (optional) processing.

[Remedy] Either check the print data, or click [Spool Settings] on the
[Details] tab in the print driver to set bi-directional
communication to off.
116-710
[Cause]
116-713
[Cause] An error occurred on the machine.

[Remedy] Turn off the machine once, then hold down both the
<Start> and <Stop> buttons simultaneously for 6 seconds
when turning the machine back on. This will delete the
print data which caused the error.
[Cause]
Unable to use the 2-sided printing feature due to

insufficient memory.
[Remedy] Add on memory, or attach a HDD if it is unattached.
A probable cause is that the correct document size could

not be judged as the receive data exceeded the HP-GL/2
spool size.
[Remedy] Increase the size assigned to HP-GL/2 auto-layout
memory.
O [Cause] Job was divided and printed due to insufficient disk space.
free disk space.
116-714
[Cause] An HP-GL/2 command error occurred.

116-720
[Cause]
116-725
An error occurred during print processing due to

insufficient memory.
[Remedy] Stop unnecessary ports or remove unnecessary data from
the hard disk, to increase free disk space.
O [Cause]
Unable to write the image log because the image log save
space is insufficient on the machine.
[Remedy] Execute the job again.
If this error persists, take one of the following actions:
z Delete unnecessary image logs.
z Change the [Assurance Level] setting for image logs to
[Low]. Note that selecting [Low] will not secure the
contents of created image logs.
116-740
Numerical value operation error occurred as a value

exceeding the value limit of the printer was used in the
print data.
116-747
[Cause]
[Cause]
The paper margin value is too large for the HP-GL/2

effective coordinate area.
[Remedy] Decrease the paper margin value, and try again.
520
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
116-748
[Cause] There is no plot data in the HP-GL/2 print data.

116-749
[Cause]
The job was cancelled because the specified font does not
exist.
[Remedy] Install the font, or set the font replacement on the print
driver.
116-752
[Cause]
116-780
[Cause]
The data was automatically modified because it included

an invalid parameter.
[Remedy] The printed image may be incomplete. Check if the image
has no problem, or ask the sender to send the data again.
When using the iFax forwarding feature, check the data
sent to the e-mail recipient.
Problem Solving
116-771
116-772
116-773
116-774
116-775
116-776
116-777
116-778
The descriptions of the PDF printing job ticket has a

problem.
Support Center.
O O [Cause]
There is a problem with the document attached to the

received e-mail.
[Remedy] Check the attached document.
116-790
1. If the operator cancelled printing a document that was

received using the Fax to Mailbox or iFax to Mailbox
feature:
The first set of the document is not stapled.
2. For a cause other than Cause 1:
All the sets of the document are not stapled.
[Remedy] For Cause 1. Manually staple the first set of the document.
Or, do not cancel printing a document that is received
using the Fax to Mailbox or iFax to Mailbox feature.
For Cause 2. Check if the staple position has been
correctly specified, and try printing again.
123-400
[Cause] Machine malfunction

[Remedy] Turn the machine off and on. If the problem persists,
[Cause]
124-701
O [Cause]
124-702
O [Cause]
124-704
O [Cause]
The output destination was changed to the center tray due

to the malfunction of the specified side tray.
than the defective output tray can be used.
to the malfunction of the specified Finisher tray.
to the malfunction of the specified output tray.
521
15
15 Problem Solving
Error Code
Category
124-705
[Cause] The punch setting was cancelled.

[Remedy] Check the punch position, and try again.
124-706
[Cause] The folding setting was cancelled.

[Remedy] Check the folding setting, and try to print again.
127-320
Problem Solving
15
Cause and Remedy
C P F S M O

124-708

to the malfunction of the specified tray. Probable causes
are as follows:
1. The size of the paper used was different from the size
specified for the 2-Sided feature.
2. The punch unit on the C Finisher is defective.
[Remedy] For Cause 1. Check if the specified size paper has been
loaded in a paper tray.
For Cause 2. If the control panel displays Error Code 012231, 012-232, 012-233, or 012-234, contact our Customer
Support Center.
124-709
[Cause]
133-210
133-211
133-212
133-213
133-214
133-215
133-216
133-217
133-218
133-219
133-220
133-221
133-222
133-223
133-224
[Cause]
The document exceeded the maximum number of pages

that can be stapled.
[Remedy] Reduce the number of pages, or cancel the stapling
setting, then try to print again.
O
133-226
[Cause] An unsupported country code was specified.

133-280
133-281
133-282
133-283
133-700


[Cause] The staple/punch setting was cancelled.
[Remedy] Check the staple/punch positions, and try again.
522
Error Code
Error Code
Category
Cause and Remedy
C P F S M O
133-710
When printing the received fax document, the paper

loaded on the bypass tray was used for printing because
the specified tray could not be used.
z
Load the printable paper for printing the received fax
document: A3SEF, A4LEF, B4SEF, B5LEF, A4SEF,
A5SEF, B5SEF, 8.5x11" SEF, 8.5x13", 8.5x14", 11x17",
8.5x11" LEF, 5.5x8.5" SEF.
z
Use the printable paper type for printing the received fax
document: plain paper, bond paper, recycled paper, side
2 paper, user-defined custom paper.
z Check the settings by selecting [System Settings] > [Fax
Mode Settings] > [Fax Control] > [Receiving Paper Size].
1. Select [Receiving Paper Size] > [Tray Mode] to add the
tray to be used for printing the received fax documents.
2. Set up so that specified tray in [Tray Mode] can be used
for printing the received fax documents. If the error
persists, contact our Customer Support Center.
134-210
134-211

[Cause]
523
Problem Solving
15
15 Problem Solving
Other Errors
Remedies are described for situations in which the following messages are displayed.
Error
Message
Category
Cause and Remedy
C P F S M O
Problem Solving
A fault has
occurred. Switch
off the machine.
(xxx-yyy)
O O O O O O [Cause] An error occurred.

[Remedy] Turn off the power, wait until the touch screen goes dark,
and then turn on power again.
If the message persists, record the displayed contents for
[(xxx-yyy)]. Switch off the machine immediately, wait for
the touch screen to go dark, and contact our Customer
Support Center.
Completed with
an error.
(xxx-yyy)
O O O O O O [Cause] An error occurred.

[Remedy] Retry the same procedure after waiting for a period.
A fault has
occurred. The
machine has
rebooted. Select
[Close]. If the
problem
persists, call for
service.
(xxx-yyy)
O O O O O O [Cause]
15
524
An auto-recoverable internal error occurred, and the

machine restarted automatically.
[Remedy] Select the [Close] button. The machine is operating
normally now. If the error persists, call our Call Center.
Paper Jams
Paper Jams
If paper is jammed inside the machine, the machine stops and an alarm sounds. A
message is also displayed on the touch screen. Follow the instructions displayed to
remove the jammed paper.
Gently remove the paper taking care not to tear it. If paper is torn while it is being
removed from the machine, remove all the torn pieces making sure that none remain
inside the machine.
If a paper jam message is displayed again after you have cleared the paper jam, paper
is probably jammed at another location. Clear this by following the message.
When you have finished clearing the paper jam, printing is automatically resumed from
the state before the paper jam occurred.
If a paper jam occurred during copying, press the <Start> button. Copying is resumed
from the state before the paper jam occurred
This section describes how to clear paper jams at the following locations.
Refer to each section.
Paper Jams at the Upper-left Side of the Machine ................................................................... 526
Paper Jams at the Left-center Section of the Machine ............................................................. 527
Problem Solving
Paper Jams at the Lower-left Side of the Machine................................................................... 528

Paper Jams in the Trays 1 to 4.................................................................................................. 528
Paper Jams in the High Capacity Feeders ................................................................................ 529
Paper Jams in the Tray 5 (Bypass) ........................................................................................... 530
Paper Jams in the Duplex Kit................................................................................................... 530
Paper Jams in the B Finisher .................................................................................................... 531
Paper Jams in the C Finisher / C Finisher with Booklet Maker............................................... 533
Important When a paper jam occurs, paper is sometimes torn and remains inside the machine if you
pull out a paper tray without identifying the paper jam location. This may cause machine
malfunctions. Identify where the paper jam occurred first.
If a piece of jammed paper remains inside the machine, the paper jam message will not
disappear from the touch screen.
Clear the paper jams while the machine is on. If the power is turned off, all information
stored to the machine's memory will be erased.
Do not touch components inside the machine. This may cause print defects.
525
15
15 Problem Solving
Paper Jams at the Upper-left Side of the Machine

The following describes how to clear paper jams inside the upper-left side cover of the
machine.
Important Be careful not to touch the transfer belt (film-type black belt) which is located inside the
upper-left side cover when you remove paper; an image may be attached to the machine's
transfer belt. If you touch the transfer belt, the image quality may degrade and the belt may
be damaged and need to be replaced.
Lift up the release lever to gently

open the upper-left side cover.
When the side tray (optional) is installed:

Problem Solving
Remove paper from the side tray,

and open the upper-left side cover.
If paper is loaded, the upper-left
side cover will not be easily folded
up when closed.
15
If a part of the jammed paper

comes out toward the output tray,
pull the paper out straight in the
output tray direction.
Remove the jammed paper.

Note
526
If paper is torn, check for any

torn pieces of paper inside the
machine.
Paper Jams
If paper is jammed in the Fuser

Unit, lift the green lever to remove
the paper.
Note
Return the lever to its original

position after removing the
paper.
Gently close the upper-left side

cover by pressing its center
section, and fold up the Tray 5 (Bypass).
Paper Jams at the Left-center Section of the Machine

The following describes how to clear paper jams inside the left-center side cover of the
machine.
open the left-center side cover.
Problem Solving
Note
15
If paper is jammed at the

upper position, it may be
invisible. Check inside
thoroughly.
machine.
Gently close the left center side cover.
527
15 Problem Solving
Paper Jams at the Lower-left Side of the Machine

The following describes how to clear paper jams inside the lower-left side cover of the
machine.

open the lower-left side cover.

Note
Problem Solving
15

machine.
Gently close the lower-left side cover.
Paper Jams in the Trays 1 to 4

The following describes how to clear paper jams in the Trays 1 to 4.
For details on how to clear paper jams in the Trays 3 and 4 for ApeosPort-II C4300 or DocuCentre-II
C4300 Tandem Tray model, refer to "Paper Jams in the High Capacity Feeders" (P.529).
Pull out the tray where the paper

jam occurred.
Important Paper is sometimes torn and
remains inside the machine if
you pull out a tray without
identifying the paper jam
position. This may cause
machine malfunction. Identify
where the paper jam occurred
first.

Note
528

machine.
Paper Jams
Paper Jams in the High Capacity Feeders

The following describes how to clear paper jams in the High Capacity Feeders for
ApeosPort-II C4300 or DocuCentre-II C4300 Tandem Tray model.
Paper Jams in the Tray 3 (High Capacity)
Pull out the Tray 3 (high capacity).

first.

Note
Problem Solving

machine.
15
Paper Jams in the Tray 4 (High Capacity)
Pull out the Tray 4 (high capacity).

first.

Note

machine.
529
15 Problem Solving
If paper is jammed in the paper

feed section, open the inner cover
and remove the paper.
Paper Jams in the Tray 5 (Bypass)

The following describes how to clear paper jams in the Tray 5 (Bypass).
Check the feed slot of the Tray 5

(Bypass) to remove the jammed
paper.
Problem Solving
Important When two or more sheets of

paper are loaded, remove all
the sheets from the tray.
Note
15

machine.
Fan the paper you removed making sure that all four corners are neatly aligned.
Insert the paper into the tray with

the printing side facing down until
its leading edge lightly comes up
against the feed slot.
Paper Jams in the Duplex Kit

The following describes how to clear paper jams in the Duplex Kit. Refer to this section
when your machine has the 2-sided printing feature.
Open the Tray 5 (Bypass), and

gently open the Duplex Kit cover.
1
2
530
Paper Jams

Note

machine.
Close the Duplex Kit cover, and

fold up the Tray 5 (Bypass).
2
1
Problem Solving
Paper Jams in the B Finisher

The following describes how to clear paper jams in the optional B Finisher.
Paper Jams under the Top Cover of the B Finisher.................................................................. 531
Paper Jams in the Finisher Transport ....................................................................................... 532
Paper Jams at the Exit of the Center Tray................................................................................ 533
15
Paper Jams under the Top Cover of the B Finisher
Press the button on the top cover

of the finisher.
The top cover opens.
531
15 Problem Solving

Note

machine.
Close the top cover.
Paper Jams in the Finisher Transport
Problem Solving
Move the Finisher to the right.
Open the top cover of the finisher

transport.
15
Note
532

machine.
Close the transport cover.
Return the Finisher to its original position.
Paper Jams
Paper Jams at the Exit of the Center Tray
Move the Finisher to the right.
Remove the jammed paper from

the center tray.
Note
Problem Solving

machine.
If the jammed paper is not visible,

open the exit cover to check inside.
15
4
Return the Finisher to its original position.
Paper Jams in the C Finisher / C Finisher with Booklet Maker

This section describes how to clear paper jams in the optional C Finisher and C
Finisher with Booklet Maker.
This section explains how to remove jammed paper from the C Finisher with Booklet
Maker. Use the same procedures for the C Finisher.
Paper Jams in the Center Tray.................................................................................................. 534
Paper Jams in the Finisher Transport ....................................................................................... 534
Paper Jams at 2a in the Finisher ............................................................................................... 535
Paper Jams at 2a in the Finisher (Using the Wheel 2c)............................................................ 536
Paper Jams at 2b in the Finisher............................................................................................... 537
Paper Jams at 2b in the Finisher (Using the Wheel 2c) ........................................................... 537
Paper Jams at 3 in the Finisher................................................................................................. 538
Paper Jams at 5 in the Finisher................................................................................................. 539
Paper Jams at 4a in the Finisher (For C Finisher with Booklet Maker)................................... 539
Paper Jams at 4b in the Finisher (For C Finisher with Booklet Maker)................................... 540
Paper Jams in the Booklet Tray (For C Finisher with Booklet Maker) ................................... 541
533
15 Problem Solving
Paper Jams in the Center Tray
If paper is jammed at the exit of the

center tray, gently remove the
paper in the right direction.

transport, and then close it.
Problem Solving
Paper Jams in the Finisher Transport

transport.
Remove the jammed paper if there

is.
Turn the wheel 1 clockwise to

gently remove the jammed paper.
Close the top cover of the finisher transport.
15
534
Paper Jams
Paper Jams at 2a in the Finisher

If the edge of the jammed paper
comes out from the exit of the
output tray, gently pull out the
paper to remove.
Open the front cover of the finisher.
Move the lever 2a to the right.
Problem Solving
15
4
Return the lever 2a to its original position.

Note
completely closed.
535
15 Problem Solving
Paper Jams at 2a in the Finisher (Using the Wheel 2c)
Problem Solving
If the edge of the jammed paper

comes out from the exit of the
output tray, gently pull out the
paper to remove.
Move the lever 2a to the right.
Turn the wheel 2c in the direction

of the arrow to eject the jammed
paper.
Gently remove the paper.
Return the lever 2a to its original position.
15
Note
536
completely closed.
Paper Jams
Paper Jams at 2b in the Finisher
Move the lever 2b to the right and

remove the jammed paper.
2b
Return the lever 2b to its original position.

Note
Problem Solving
completely closed.
15
Paper Jams at 2b in the Finisher (Using the Wheel 2c)
Move the lever 2b to the right.
2b
537
15 Problem Solving
Problem Solving
Turn the wheel 2c in the direction

of the arrow to eject the jammed
paper.
Gently remove the paper.

Note
completely closed.
Paper Jams at 3 in the Finisher
15
538
Pull down the lever 3.
Paper Jams
Return the lever 3 to its original position.

Note
completely closed.
Paper Jams at 5 in the Finisher

Open the finisher's exit cover 5
upward.
Gently remove the jammed paper

to the right.
Return the exit cover 5 to its original position.
Problem Solving
15
Paper Jams at 4a in the Finisher (For C Finisher with Booklet Maker)
Pull out the unit 4.
539
15 Problem Solving
Turn the wheel 4a to the left to

remove all the jammed paper.
Return the unit 4 to its original position.

Note
completely closed.
Paper Jams at 4b in the Finisher (For C Finisher with Booklet Maker)

Move the lever 4b to the left.
Remove the jammed paper if there

is.
Problem Solving
15
540
Paper Jams
Pull out the unit 4.
Remove all the jammed paper from

the upper left side and inside of the
unit.
Return the unit 4 to its original position.

Note
Problem Solving
completely closed.
Paper Jams in the Booklet Tray (For C Finisher with Booklet Maker)
Turn the wheel 4a to the right to

feed the paper to the booklet tray.
15
541
15 Problem Solving

Note
Problem Solving
15
542
completely closed.
Document Jams
Document Jams
If a document is jammed in the document feeder, the machine stops and an error
message is displayed on the screen. Clear the document jam according to the
instructions displayed, and then load the document again on the document feeder.
Hold the front handle on the left

cover of the document feeder, to
open the left cover until it comes to
a stop.
Note
When you fully open the

cover, it enters a fixed
position. Open the cover
gently.
If the document is not caught in the

entry of the document feeder,
remove the document.
If the displayed message instructs

you to turn the wheel, turn the
green wheel to eject the document
upward.
Problem Solving
15
Important If the document is caught, do

not pull it out forcibly. The
document could be damaged.
If the displayed message instructs

you to open the inner cover, lift up
the lever with the green label
attached, and open the inner cover.
Turn the green wheel to eject the

document upward.
Important If the document is caught, do
not pull it out forcibly. The
document could be damaged.
Close the inner cover, and then close the left cover until you hear it click into place.
If the document cannot be found, move up the document feeder gently, and remove
the document if it is there. Then close the document feeder.
543
15 Problem Solving
If the document is not found in step

7, move up the document feeder
tray and remove the document.
Gently return the document feeder

tray to its original position.
10
Make sure that the document is not

torn, wrinkled or folded, and load
the document again following the
instructions displayed on the touch
screen.
Note
Problem Solving
After removing the jammed

document, reload the entire
document including the pages
already scanned. The
machine will automatically
skip the scanned pages and start scanning unscanned pages.
Torn, wrinkled or folded documents may cause document jams and damage. To copy such
documents, directly place them on the document glass.
15
544
Stapler Faults
Stapler Faults
The following describes stapler troubles when the finisher (optional) is installed.
Follow the procedures on the following pages when copies are not stapled or staples
are bent. Contact our Customer Support Center if the problem persists after you have
tried the following solutions.
Bent staple
Unstapled
If copies are stapled as shown in the figures below, contact our Customer Support
Center.
Problem Solving
One side of staple rising up
Staple bent in reverse direction
15
Flattened staple
Entire staple rising up
Staple rising up with

center pressed in
545
15 Problem Solving
Staple Jams in the Staple Cartridge (For B Finisher)

The following describes how to clear staple jams in the B Finisher (optional).
Problem Solving

of the finisher.
Grip the lever as shown in the

figure to pull out the staple
cartridge to the right, towards you.
Move up the staple cartridge to

take it out of the machine.
After removing the staple cartridge,

check inside of the finisher for any
remaining staples.
Pull up the front lever on the staple

cartridge.
15
546
Stapler Faults
Remove the entire staple sheet

including the jammed staple.
Important Be sure to remove the entire
staple sheet. Do not remove
the jammed staple only.
Pull down the front lever on the

staple cartridge until you hear it
click into place.
Return the staple cartridge to its

original position, and pull the lever
down until you hear it click into
place.
Problem Solving
15
9

Note
completely closed.
If the staples cannot be removed after carrying out the above procedures, contact our
547
15 Problem Solving
Staple Jams in the Staple Cartridge (C Finisher or C Finisher with Booklet

Maker)
The following describes how to clear staple jams in the staple cartridge when the C
Finisher or the C Finisher with Booklet Maker (optional) is installed.
This section explains how to remove jammed staples from the C Finisher with Booklet
Maker. Use the same procedure for the C Finisher.
of the finisher.
Grip the lever R1 of the staple

cartridge holder, and pull out the
holder to the right, towards you.
Problem Solving
Lever (R1)
15
Take out the staple cartridge holder

by gripping the orange lever.
Note
The staple cartridge is firmly

inserted. When taking the
staple cartridge out of the
machine, strongly pull it out.
Orange lever
548
After removing the staple cartridge,

check the inside of the finisher for
any remaining staples.
Pull up the metal part of the staple

cartridge shown in the figure.
Stapler Faults
Remove the jammed staples (1),

and return the metal part pulled up
in step 5 to its original position (2).
2
Hold the orange lever to push the

staple cartridge into the machine
until you hear it click into place.
Orange lever

Note
completely closed.
Staple Jams in the Booklet Staple Cartridge (For C Finisher with Booklet
Maker)
The following describes how to clear staple jams in the booklet staple cartridge when
the C Finisher with Booklet Maker (optional) is installed.

of the finisher.
While pressing the levers R2 and

R3 to the right, pull out the unit.
R3
R2
549
Problem Solving
15
15 Problem Solving
Problem Solving
15
Hold the left and right tabs of the

booklet staple cartridge, and then
lift the cartridge to remove.
Remove the jammed staples as

shown in the figure.

booklet staple cartridge to return
the cartridge to its original position,
and gently push the cartridge until
you hear it click into place.
Return the unit to its original

position.

Note
completely closed.
550
16 Appendix
This chapter contains information on the machine specifications, notes and
restrictions, optional components, and printer emulation languages.
z
Specifications............................................................................................552
Printable Area ...........................................................................................563
ESC/P Emulation ......................................................................................564
PDF Direct Print........................................................................................579
PCL Emulation..........................................................................................581
HP-GL2 Emulation....................................................................................584
Optional Components ...............................................................................598
Notes and Restrictions..............................................................................599
Using the Telephone.................................................................................606
Simple Operating Procedures...................................................................608
16 Appendix
Specifications
This section lists the main specifications of the machine. Note that the specifications
and the appearance of the product may change without prior notice.
Copy Feature Specifications
Type
Console
Color support
Full Color
Scan Resolution
600600 dpi (23.623.6 dots/mm)
Output resolution
600600 dpi (23.623.6 dots/mm)
Color gradation
256 color gradation for each color (16,700,000 colors).
Warm-up time
45 seconds or less (at 20 C room temperature)

Important The warm-up time may be 45 seconds or more when an
optional fax kit is installed or depending on the network
environment.
The maximum size is 297432 mm (A3, 1117") for both sheets

and books.
Copy (sheet) size
[Trays 1 - 4]
Maximum: A3 (297420 mm), 1117"(279432mm)
Minimum : A5 (148210 mm)
[Bypass tray]
Maximum: 12.617.7" (320449.6 mm), 1218"
(304.8457.2mm)
Minimum : postcards (100148 mm), envelopes (Choukei 3)
(120235 mm)
Non-standard size: X direction 100 to 483 mm, Y direction 100
to 305 mm
(When copying both sides on non-standard size paper, specify
the size within the range from 140 to 432 mm for the X direction
and from 140 to 297 mm for the Y direction.
Image loss width: First 4 mm or less, last 2 mm or less,
and top/front 2 mm or less.
Appendix
Copy document
16
Important If the X (width) of non-standard size paper is less than 140

mm, documents may not be printed properly.
Copy paper
Paper Trays 1 - 4
: 64 -169g/m2
Paper Tray 5 (Bypass): 55-220g/m2
Important The use of paper recommended by Fuji Xerox is suggested.
Copying may not be performed correctly depending on the
conditions.
552
Specifications
First copy output time

Important
The values may vary
depending on the
553
Appendix
<When using the document glass>

ApeosPort-II C4300
z
For A4 /monochrome priority mode (the default for the [Color
Mode] is [Black] or [No Default])
Monochrome : 4.8 seconds
Color
: 9.8 seconds
z
For A4 /color priority mode (the default for the [Output Color] is
[Color], [Auto Detect], [Dual Color], or [Single Color])
Color
: 7.2 seconds
ApeosPort-II C3300/C2200
z For A4
/monochrome priority mode (the default for the [Color
Color
: 10.0 seconds
z For A4
/color priority mode (the default for the [Output Color] is
Color
: 7.5 seconds
DocuCentre-II C4300
z For A4
Monochrome : 4.8 seconds (without hard disk)
Color
: 9.8 seconds (without hard disk)
z For A4
Color
DocuCentre-II C3300/C2200
z For A4
Color
z For A4
Color
Output from the Tray 1 to the center tray with same
magnification and single sided.
16
16 Appendix
First copy output time

Important
The values may vary
depending on the
Appendix
Magnification
16
554
<When using the document feeder>

ApeosPort-II C4300, DocuCentre-II C4300
z
For A4 /monochrome priority mode (the default for the [Color
7.5 seconds (with hard disk)
Color
z For A4
Color
ApeosPort-II C3300/C2200, DocuCentre-II C3300/C2200
z For A4
Color
z
For A4 /color priority mode (the default for the [Output Color] is
Color
Output from the Tray 1 to the center tray with same
magnification and single sided.
Size-for-Size 1:10.7%
Preset %
1:0.500, 1:0.707, 1:0.816, 1:0.866, 1:1.154,
1:1.225, 1:1.414
Variable % 1:1:0.25-1:4.00 (1% increments)
Specifications
Continuous copy speed
<ApeosPort-II C4300, DocuCentre-II C4300>

z Paper Tray 1 - 4 : Continuous 1 sided copy/same magnification
[Monochrome]
[Color]
The speed may be
B5 , A4
: 45 sheets/minute 35 sheets/minute
reduced due to image
B5, A4
quality adjustment.
B4
The performance may be
A3
reduced depending on
z
Paper
Tray
1
- 4 : Continuous 2 sided copy/same magnification
the paper type.
[Monochrome]
[Color]
When sheets such as
B5 , A4
: 36 pages/minute 28 pages/minute
postcards, which are B5
B5, A4
in size or narrower are
B4
:
18 pages/minute 14 pages/minute
output continuously, the
A3
non-paper passage side
*
: Continuous 1-sided copy/same magnification
on the fuser unit heats up. z Paper Tray 5
[Monochrome]
[Color]
For this reason, the
message "Please wait" is
B5 , A4
sometimes displayed and
B5, A4
output is discontinued.
B4
Printing resumes after
A3
one to two minutes. The
z Paper Tray 5*
[Monochrome]
[Color]
also sometimes displayed
B5 , A4
and printing is
B5, A4
discontinued for 30
B4
:
17 pages/minute 13 pages/minute
seconds or more when
A3
one sheet of paper A5 in
size or smaller has been * When paper is fed from Tray 5 (Bypass) and the paper size is set to
printed.
[Auto Size Detect], the printing speed for the first page will be slower.
Important
555
Appendix

Paper Tray 1 - 4 : Continuous 1 sided copy/same magnification
[Monochrome]
[Color]
B5 , A4
B5, A4
B4
A3
z Paper Tray 1 - 4 :Continuous 2 sided copy/same magnification
[Monochrome]
[Color]
B5 , A4
B5, A4
B4
A3
z Paper Tray 5*
[Monochrome]
[Color]
B5 , A4
B5, A4
B4
A3
z
Paper Tray C5* : Continuous 2-sided copy/same magnification
[Monochrome]
[Color]
B5 , A4
B5, A4
B4
A3
* When paper is fed from Tray 5 (Bypass) and the paper size is set to
z
16
16 Appendix
Continuous copy speed

z Paper Tray 1 - 4 : Continuous 1-sided copy/same magnification
[Monochrome]
[Color]
The speed may be
B5 , A4
reduced due to image
B5, A4
quality adjustment.
B4
The performance may be
A3
reduced depending on
z
Paper
Tray
1
- 4 : Continuous 2-sided copy/same magnification
the paper type.
[Monochrome]
[Color]
When sheets such as
B5 , A4
postcards, which are B5
B5, A4
in size or narrower are
B4
output continuously, the
A3
non-paper passage side
z
Paper Tray 5* : Continuous 1-sided copy/same magnification
on the fuser unit heats
[Monochrome]
[Color]
up. For this reason, the
B5 , A4
sometimes displayed and
B5, A4
output is discontinued.
B4
Printing resumes after
A3
one to 2 minutes. The
z Paper Tray 5*
[Monochrome]
[Color]
also sometimes displayed
B5 , A4
and printing is
B5, A4
discontinued for 30
B4
seconds or more when
A3
one sheet of paper A5 in
size or smaller has been * When paper is fed from Tray 5 (Bypass) and the paper size is set to
printed.
Important
Appendix
Paper feed method/

Capacity
16
[4-tray model]
560 sheets4 trays + 100 sheets (Bypass tray)
Maximum paper feed capacity: 2,340 sheets
[Tandem tray model (for ApeosPort-II C4300 or DocuCentre-II
C4300)]
560 sheets2 trays (Trays 1 and 2) + 980 sheets (Tray 3) +
1,280 sheets (Tray 4) + 100 sheets (Bypass tray)
Maximum paper feed capacity: 3,480 sheets
Important When using Xerox P paper
Continuous copy pages
999 images
Note
Output tray capacity
The machine may pause temporarily to perform image

stabilization.
Center output tray : Approx. 400 sheets (A4)*

Side tray (optional) : Approx. 200 sheets (A4)
* 200 sheets when output to the center output tray with offset stacking
556
Power source
110V AC & 220-240V AC
Maximum power
consumption
2.2KVA, Low Power mode: 85W, Sleep mode: 10W
Dimensions
ApeosPort-II C4300/C3300/C2200:
Width 666.0 Depth 794.0 Height 1,141.0 mm
DocuCentre-II C4300/C3300/C2200:
Width 666.0 Depth 789.0 Height 1,057.0 mm (with the
document glass)
Width 666.0 Depth 789.0 Height 1,141.0mm (with the
document feeder)
Specifications
Weight
(excluding paper and
options)
Minimum Space
Requirements
ApeosPort-II C4300/C3300/C2200:166.0kg (3-tray model)

DocuCentre-II C4300/C3300/C2200:166.0kg (3-tray model)
Important The weight is with a new toner cartridge without any paper.
Width 967.0 Depth 1219 mm (when the bypass tray is
extended completely)
Width 967.0 Depth 1214 mm (when the bypass tray is
extended completely)
Print Feature Specifications

Type
Built-in
Continuous printing
speed
Same as the main unit

Important The printing speed is reduced if [Print Mode] is set to [High
Resolution] on the PCL driver, or [Print Mode] is set to [High
Resolution] or [High Image Quality] on the PostScript driver.
The performance may be reduced depending on the paper
type.
When sheets such as postcards, which are B5 in size
Resolution
Output resolution (Standard/Fine) : 600600dpi (23.623.6

dots/mm)
Output resolution (High resolution)* : 12001200dpi (47.247.2
dots/mm)
* When the machine prints in High Resolution mode, the continuous
printing speeds for A4 paper are as follows in both monochrome
and color: ApeosPort-II C4300/DocuCentre-II C4300: 22 sheets/
minute, ApeosPort-II C3300/DocuCentre-II C3300: 15 sheets/minute,
ApeosPort-II C2200/DocuCentre-II C2200: 13 sheets/minute. For
DocuCentre-II C4300/C3300/C2200, an optional expanded memory
(256MB) is required depending on the document.
Page description
language
Standard
: PCL6, PCL5c
Option : PostScript 3
Supported protocols
Parallel (Optional):Compatible, Nibble, ECP

Ethernet : TCP/IP (SMB, LPD, Port9100, IPP), NetBEUI (SMB),
IPX/SPX (NetWare), EtherTalk (optional)*
Important EtherTalk is supported by Mac OS 7.5.3 - 9.2.2, and
Mac OS X 10.2.x/10.3.3 - 10.4.3

Supported operating
systems
PostScript (optional): Windows 95/98/Me English

Windows NT 4.0 English
Windows 2000/XP English
Windows Server 2003 English
Mac OS 7.5.3 - Mac OS 9.2.2 English
Mac OS X 10.1.5/10.2.x/10.3.3 - 10.4.3
English
Windows XP x64 Edition
Important For information about the latest supported OSs, refer to our
web page.
557
Appendix
or narrower are output continuously, the non-paper

passage side on the fuser unit heats up. For this
reason, the message "Please wait" is sometimes
displayed and output is discontinued. Printing
resumes after one to 2 minutes. The message "Please
wait" is also sometimes displayed and printing is
discontinued for 30 seconds or more when one sheet
of paper A5 in size or smaller has been printed.
16
16 Appendix
Built-in fonts
PCL
: European 81 type faces, symbol 35 sets
PostScript (optional): European 136 type faces
Emulation
ESC/P (VP-1000), HP-GL (HP7586B), HP-GL2/RTL (HP Design

Jet 750C Plus), PCL5c/PCL6 (HP Color Laser Jet 5500), ESCP/
K*1, KS/KSSM*2
*1: Only for Traditional Chinese model
*2: Only for Korean model
Memory capacity
256MB (Maximum 768MB)
Interface
Standard : Ethernet (100Base-TX/10Base-T)

Optional : USB 2.0*
Bi-directional parallel (IEEE1284 compliant)
Important USB 2.0 is supported by Windows 98SE/Me/2000/XP,
Windows Server 2003, Mac OS 8.6 - Mac OS 9.2.2, and
Mac OS X 10.2.x/10.3.3 - 10.4.3.
Scan Feature Specifications

Color scanner
Scan Size
The maximum size is 297432 mm (A3, 1117") for both sheets

and books.
Scan Resolution
600600dpi, 400400dpi, 300300dpi, 200200dpi

(23.623.6, 15.715.7, 11.811.8, 7.97.9 dots/mm)
Scan gradation
10-bit input / 8-bit output for each RGB color
Scanning speed
Monochrome: 50 sheets/minute
(For ITU-T No.1 Chart A4 300dpi, Scan to
Mailbox)
Color
: 45 sheets/minute
(For FX standard document A4 200dpi, Scan to
Mailbox)
Appendix
Type
16
Important The scanning speed varies depending on documents.
Interface
Ethernet 10BASE-T/100BASE-TX
Scan to Mailbox
Supported protocols:TCP/IP (Salutation, HTTP)

Output format*1
: Monochrome binary: TIFF, PDF*2,
DocuWorks*2
Gray scale/full color : TIFF, JPEG, PDF*2,
DocuWorks*2
Driver
: TWAIN (Salutation)
Driver supported OS: Windows 95/98/Me Japanese, English
Windows NT 4.0 Japanese, English
Windows 2000/XP Japanese, English
Windows Server 2003 Japanese, English
*1 When the driver is used, the output format depends on the
application for the driver.
*2 Supported only when documents are received using CentreWare
Internet Services.
web page.
558
Specifications
Scan to PC
Supported protocol : TCP/IP(SMB, FTP)

Supported OS
: Windows 95/98/Me Japanese, English*1
Windows NT 4.0 Japanese, English
Windows 2000/XP Japanese, English
Windows Server 2003 Japanese, English
Mac OS X 10.1.5/10.2.x/10.3.8/10.3.9/
10.4.3 Japanese, English*2
NetWare 5.11J/5.12J*2
*1 The supported protocol is SMB only.
*2 The supported protocol is FTP only.
web page.
Output format
Send as E-mail
: Monochrome binary: TIFF (Compression

type: MH, MMR), DocuWorks documents,
PDF
Gray scale/full color: TIFF (Compression
type: JPEG), JPEG, DocuWorks
documents, PDF, high-compressed
DocuWorks documents*1, highcompressed PDF*1
*1 A high-compression image kit (optional) is required.
Appendix
Supported protocols: TCP/IP (SMTP)

Output format
: Monochrome binary: TIFF (Compression
type: MH, MMR), DocuWorks documents,
PDF
Gray scale/full color: TIFF (Compression
type: JPEG), JPEG, DocuWorks
documents, PDF, high-compressed
DocuWorks documents*1, highcompressed PDF*1
16
Fax Feature Specifications

Sending document size
Maximum: A3 (297mm420mm), Long document (Maximum

600mm)
Recording paper size
Maximum: A3, Minimum: A5
Transmission time
Between 2 and 3 seconds*1
Communication Mode
ITU-T G3
Scanning density
Standard
: 83.85 lines/mm
200100dpi (7.93.9 dots/mm)
Fine
: 87.70 lines/mm
200200dpi (7.97.9 dots/mm)
Superfine
: 1615.4 lines/mm
Superfine (400dpi) : 400400dpi (15.715.7 dots/mm)
Superfine (600dpi) : 600600dpi (23.623.6 dots/mm)
Encoding method
MH / MR / MMR / JBIG
Communication speed
G3: 33.6/31.2/28.8/26.4/24.0/21.6/19.2/16.8/14.4/12.0/9.6/7.2/
4.8/2.4kbps
Applicable line
Subscribed telephone line, PBX, fax network (G3), (G3 maximum

3 ports)
*1 When transmitting an A4 size 700-character document in the standard quality (83.85 lines/
mm) and high speed mode (28.8 kbps or above: JBIG). This transmission speed is only for
that of image information and does not include the controlling time for the communication.
559
16 Appendix
Note that the actual transmission time depends on the content of documents, machine that
the recipient uses, and the status of the communication line.
Direct Fax Feature Specifications

A3, B4, A4
Communication speed
Same as the fax feature
Resolution
Standard : 200100 dpi (7.93.9 dots/mm)

Fine
: 200200 dpi (7.97.9 dots/mm)
Super-fine : 400400 dpi (15.715.7 dots/mm)
600600 dpi (23.623.6 dots/mm)
Applicable line
Supported operating
systems
Windows 95/98/Me Japanese, Windows NT 4.0 Japanese,

Windows 2000/XP Japanese, Windows Server 2003 Japanese
web page.
Internet Fax Feature Specifications
Appendix
A3, B4, A4
Scanning density
Output format
Format
: TIFF-FX
Compression method : MH, MMR, JBIG
Profile
TIFF-S, TIFF-F, TIFF-J
Supported protocols
Transmission: SMTP, Reception: SMTP, POP3
Document Feeder Specifications
16
Document feeder type
DADF
Document size/type
Maximum: 297mm432mm (A3, 1117"), 297600mm*

Minimum : 139.7210mm
* When using the fax feature. Only one set is available for a long
document of more than 432 mm. The paper type of the document is 60
- 128g/m2.
38 - 128g/m2 (2-sided: 50 - 128g/m2)
Number of originals held
75 images
Original changing speed

Monochrome : 45 sheets/minute (A4 1-sided)
42 sheets/minute (A4 1-sided, with hard disk)
Color
: 35 sheets/minute (A4 1-sided)
Color
Color
Dimensions/Weight
Width 560.0 Depth 510.0 Height 120.0mm, 10.0kg
B Finisher Specifications
Tray type
560
Finisher tray 1: Collate (offset stacking available)/ Stack (offset

stacking available)
Specifications
Paper size/Supported
paper
Maximum: A3, Minimum: B5

64 - 128g/m2
Tray capacity
A4: 1,000 sheets, B4 or larger: 500 sheets, Mixed stack*: 300

sheets
* Larger size paper is stacked on top of smaller size paper.
Staple
Maximum stapled sheets:50 sheets (64g/m2 or less)

Paper size
: Maximum A3, Minimum B5
Stapling position
: 1 place (front/back, angled stapling),
2 places (parallel stapling)
Dimensions/Weight
Width 571.0 Depth 585.0 Height 1,042.0mm, 35kg
Space requirements
(when connected to the
main unit)
Width 1,504.0 Depth 794.0mm (main unit + B Finisher)
Width 1,504.0 Depth 794.0mm (main unit + B Finisher)
C Finisher Specifications
Tray type
Output tray 1 : Collate/Stack

Finisher tray 1: Collate (offset stacking available)/
Stack (offset stacking available)
paper
Output tray Maximum: 1218", Minimum: postcards, 55-220g/m2

Finisher tray Maximum: 1218", Minimum: B5, 64-220g/m2
Tray capacity
Output tray A4: 500 sheets

Finisher tray A4: 3,000 sheets, B4 or larger: 1,500 sheets,
Mixed stack*: 300 sheets
Appendix
16
Staple
Maximum stapled sheets:50 sheets (90g/m2 or less)

Paper size
: Maximum: 11 17", Minimum: B5
Stapling position
Punching
Size suitable for punching : Maximum: 11 17", Minimum: B5

Number of punching holes: 2 or 4, 3 (optional)
Dimensions/Weight
Width 730.0 Depth 660.0 Height 995.0mm, 60kg
Space requirements
main unit)
Width 1,786.0 Depth 794.0mm (main unit + C Finisher)
C Finisher with Booklet Maker Specifications

Tray type
Output tray 1 : Collate/Stack

Finisher tray 1: Collate (offset stacking available)/
Stack (offset stacking available)
Booklet tray 1
paper
Output tray Maximum: 1218", Minimum: postcards, 55-220g/m2

Finisher tray Maximum: 1218", Minimum: B5, 64-220g/m2
Booklet tray Maximum: 1117", Minimum: 8.511", 64-90g/m2
561
16 Appendix
Tray capacity
Output tray A4: 500 sheets

Finisher tray A4: 1,500 sheets, B4 or larger: 1,500 sheets: Mixed
stack*: 300 sheets
Booklet tray 20 sets
Staple
Maximum stapled sheets: 50 sheets (90g/m2 or less)

Paper size
: Maximum:1117", Minimum: B5
Stapling position
Punching
Size suitable for punching : Maximum: 1117", Minimum: B5

Number of punching holes: 2 or 4, 3 (optional)
Center binding/folding
Maximum number of sheets: 15 sheets (center binding),

5 sheets (center folding)
Paper size
: Maximum: A3, 1117",
Minimum: A4, 8.511"
Paper type
: 64-90g/m2
Appendix
Dimensions/Weight
Width 870.0 Depth 660.0 Height 995.0mm, 90kg
Space requirements
main unit)
Side Tray Specifications

Paper size
16
Paper feed capacity
Same as the main unit

200 images
Output method
Side-1 face up
Minimum space
requirements
Width 1,021.0 Depth 794.0mm (main unit + Side Tray)
Width 1,021.0 Depth 794.0mm (main unit + Side Tray)
Duplex Kit Specifications
562
Paper sizes for auto 2sided copying
A5, A4, A4 , A3, B5, B5 , B4, 8.511", 8.511" ,

8.513", 8.514", 1117"
Paper loaded in the Trays 1 to 4 is available for the auto 2-sided
copying.
Paper weight
64-105g/m2
Printable Area
Printable Area
The area on paper that can be printed is as follows.
Standard Printable Area

The standard printable area is an area on paper excluding the 4.1 mm margins on all
four edges of paper. For SRA3 (320 mm width), the printable area is an area on paper
excluding the 11.5 mm left and right margins. The actual printable area, however, may
vary depending on the printer (plotter) control language.
Extended Printable Area

With the extended printable area setting, the printable area can be extended to
302476.6 mm at a maximum. The un-printable area, however, may vary depending
on the size of paper.
Note
To extend the print area, change the PCL print driver or the [Print Area] setting on the touch
screen.
For the setting method on the printer driver, refer to the online help provided for the print driver. For
more about the setting on the control panel, refer to "Print Area" (P.305).
When the paper width

is less than 12 inches

16


is 12.6 inches (SRA3
(320 mm width))
Appendix


is 12.6 inches

563
16 Appendix
ESC/P Emulation
This section explains how to use ESC/P emulation.
Emulation
The following describes the printer language emulations available on this machine.
Print data follows certain rules (grammars). These rules (grammars) are called printer
languages.
This machine supports two types of printer languages: a page description language,
which is used to create images on a page-by-page basis, and an emulation, which is
used to obtain the print results similar to that of other printers. To "emulate" means to
imitate the print results of other printers.
Emulation Mode
When printing data written in a language other than the page description language
supported by this machine, switch this machine to the emulation mode. The
relationships between the emulation mode and the printer to be emulated are as
follows.
Emulation Mode
ESC/P emulation mode (ESC/P mode)
Printer to be Emulated
VP-1000
Appendix
Host Interfaces and Emulation

Different host interfaces support different printer languages. The host interfaces that
support printer languages are as follows.
z
Parallel port
z
NetWare port
z
lpd port
z SMB port
z IPP port
z Port 9100 port
16
Switching between Printer Languages

The machine provides a multi-emulation feature that allows to switch between different
printer languages.
There are three methods of switching between printer languages.
Switching by Commands
Commands for switching between printer languages are provided. Upon receipt of a
command, the machine switches to the relevant printer language.
Automatic Switching
The machine analyzes the data received by a host interface, and automatically
identifies the printer language to be used. It then switches to the identified printer
language.
Interface-dependent
You can set a printer language for each host interface using the control panel. The
machine switches to a printer language corresponding to the host interface that
received data.
564
ESC/P Emulation
Fonts
This section explains the fonts used for emulation.
Available fonts
Available fonts are the followings:
z Roman
z
Sans serif
User-defined Characters
On this machine, you can use user-defined characters. User-defined characters can be
stored only in memory. Therefore, they are erased when the machine is switched off.
When the HDD Kit (optional) is added to the machine, user-defined characters can be
stored on the hard disk, and are not erased even when the machine is switched off. The
volume of user-defined characters that can be stored on the hard disk drive is the same
as the volume when stored in memory.
The total capacity of memory for storing user-defined characters and other userdefined data can be set on the control panel. This value is retained after the machine
is switched off.
User-defined characters are registered as bitmap fonts, and cannot be shared among
different printer languages.
Font Caching
The saved bit map data is deleted upon power-off or system reset.
Appendix
To ensure hi-speed printing, outline fonts of up to a certain size are cached. Outline
fonts are converted into bit map data temporarily and then printed. To minimize this
processing time, the processed bit map data is saved in the memory. This process is
called font caching.
16
Output Feature
This section describes the machine's output feature.
Outputting a Pending Print Job

The jobs received by the printer can be prioritized over other jobs.
For information on how to give priority to the jobs received by the printer, refer to "Printing Pending
Jobs" (P.367).
565
16 Appendix
ESC/P Emulation Print Features

Multiple-Up
The multiple-up feature reduces the size of multiple-sheet documents and prints them
on a single sheet of paper.
The multiple-up feature can be used in the ESC/P emulation mode. In the ESC/P mode,
2 Up can be used.
Form Overlay
In the ESC/P mode, you can register an original form to the printer, and overprint it on
a printed output.
A form to be overprinted can be specified on the control panel.
Barcodes
In the ESC/P mode, you can use barcodes. The barcodes that can be used are as
follows.
z JAN code
z
CODE39
z
CODABAR
z
Industrial 2 of 5
z Industrial 2 of 5
z Interleaved 2 of 5
Appendix
16
Forms
You can use ESC/P to register forms on the machine. Up to 64 forms can be registered.
ESC/P Emulation Settings

The following tables show the basic and extended settings that can be configured on
the ESC/P emulation mode menu.
Basic Settings
Setting Item
Output color
566
Item
Number
5
Value
Sets the color mode.
[0] (Default) : Color
[1]
: Monochrome
ESC/P Emulation
Setting Item
Paper tray
Item
Number
3
Value
Sets the paper tray to be used for printing.
[0]
: Auto
[1] (Default)
: Tray 1
[2]
: Tray 2
[3]
: Tray 3
[4]
: Tray 4
[5]
: Tray 5 (Bypass)
If printing from Tray 5 (Bypass), instruct printing and then operate the
machine to start printing. To cancel the setting, change the setting for
"Tray 5 Confirmation".
Important When Tray 1, 2, 3, or 4 is selected, the size of paper loaded in the
tray becomes the output paper size, and thus [Paper Size] cannot be
set.
Note
Document size
When [Auto] is selected, and if the paper of the same size is loaded in
the same orientation in multiple trays, paper will be supplied in the
order of Tray 1 J Tray 2 J Tray 3J Tray 4. If paper of the same size
is loaded in multiple trays but in different orientations, the paper
loaded in the landscape orientation is given priority.
Note
When a continuous form paper is selected for [Original Size], [Paper

Position] cannot be set.
When [Preset%] or [Fit to Cut Sheet] is selected for [Reduce/Enlarge],
the machine automatically calculates the magnification based on
[Original Size] and [Paper Size]. If the magnification, however, is not
within 45-210%, the original will not be reduced/enlarged, and will be
printed in a scale of 100%. When [2 Up] is selected, the machine
automatically calculates the magnification based on [Original Size]
and 1/2 of [Paper Size].
The orientation set here is that of the original. It is not affected by the
orientation of paper loaded in the paper trays.
Orientation
19
Sets the orientation of paper.

[0] (Default)
: Portrait
[1]
: Landscape
567
Appendix
Sets the client-created document size.

[99] (Default) : Paper
[100]
: Continuous form paper (10 x 12)
[101]
[102]
[103]
[3]
: A3
[4]
: A4
[5]
: A5
[14]
: B4
[15]
: B5
[21]
: 8.5 x 14
[22]
: 8.5 x 13
[23]
: 8.5 x 11
[24]
: 11 x 17
[0]
: Postcard
The number of characters printed is: 80 characters/72 rows for
continuous form paper (10 x 12), 80 characters/66 rows for continuous
form paper (10 x 11), 136 characters/72 rows for continuous form paper
(15 x 12), and 136 characters/66 rows for continuous form paper (15 x
11).
16
16 Appendix
Setting Item
Item
Number
Paper size
Value
Sets the size of paper to be printed. This setting can be made only when
[Paper Tray] is set to [Auto] or [Tray 5 (Bypass)]. This setting can be
made only for cut sheets.
[3]
: A3
[4]
: A4
[5]
: A5
[14]
: B4
[15]
: B5
[21]
: 8.5 x 14
[22]
: 8.5 x 13
[23]
: 8.5 x 11
[24]
: 11 x 17
[0]
: Postcard
Important If [Paper Tray] is set to Tray 1, 2, or 3, [Paper Size] cannot be set.
Note
If [Preset%] or [Fit to Cut Sheet] is selected for [Reduce/Enlarge], the

machine automatically calculates the magnification based on
[Original Size] and [Paper Size]. If the magnification, however, is not
within 45-210%, the original will not be reduced/enlarged, and will be
printed in a scale of 100%.
When [2 Up] is selected, the machine automatically calculates the
magnification based on [Original Size] and 1/2 of [Paper Size].
Extended Settings
Appendix
Setting Item
Paper position
Item
Number
20
16
Value
Sets the paper position.
[0] (Default)
: Without cut sheet feeder (left)
[1]
: With cut sheet feeder (center)
Note
Output quantity
When a continuous form paper is selected for [Original Size], [Paper

Position] cannot be set.
Sets the number of copies to be printed.

[1 to 250] (Default: 1): 1-250 copies
Important When the output quantity is specified by a client, the copies of that
set of number will be printed. After printing, the number set on the
control panel will be changed to that number. However, the number
of copies specified from NetWare or lpd port will not change the
number set on the control panel.
568
ESC/P Emulation
Setting Item
Reduce/enlarge
Item
Number
Value
Sets the print magnification.

54
[0] (Default)
: Preset %
(Reduce/
: Variable %
enlarge mode) [1]
[2]
: Fit to Cut Sheet
[Preset %] is a magnification calculated automatically based on [Original
Size] and [Paper Size], and reduces/enlarges the printable area of the
original to fit to the printable area of the output paper. Therefore, if the
size of the original and that of the output paper are the same, the
magnification will be 100%. Also, if [2 Up] is selected, the original will be
reduced to the size where two pages fit into one sheet of paper.
[Variable %] is a magnification set in [Variable %] under [Reduce/
Enlarge]. A reference point for scaling (reducing/enlarging) is the upper
left corner of the printable area. This reference point applies to all text,
images, and graphics.
[Fit to Cut Sheet] prints the entire cut sheet area to the printable area of
the output paper. It is a magnification calculated automatically based on
[Original Size] and [Paper Size], and reduces/enlarges the whole original
(including the area outside of the printable area) to fit to the printable
area of the output paper.
2 Up mode
21
Sets whether to print in 2 Up or page by page. 2 Up ia a feature that

prints two pages onto one sheet of paper. Depending on the paper
orientation, the two pages are printed side by side, or one above the
other.
[0] (Default)
: Off
[1]
: Reverse
[2]
: Forward
Appendix
Sets the magnification for the vertical or horizontal direction.

17
(Variable %/ [45 to 210] (Default:100):45-210%
vertical
Note
When a continuous form paper is selected for [Original Size], both
magnification)
[Preset %] and [Fit to Cut Sheet] produce the same print result.
18
(Variable %/
horizontal
magnification)
16
Important When [Landscape] is selected for [Original Size], [Forward] or

[Reverse] produce the same print result.
Output
destination
Sets the output tray where the output will be delivered.

[0] (Default)
: Center Tray
[1]
: Side Tray (optional)
[80]
: Finisher Tray (optional)
Tray 5
confirmation
67
Prints from Tray 5 (Bypass), after instructing to print and then operating
the machine to start printing.
[0] (Default)
: Off
[1]
: On
Grid lines
22
Sets the method for printing 2-byte grid lines. The options are as follows.
[0] (Default)
: Image
[1]
: Font
569
16 Appendix
Setting Item
2 Sided printing
Item
Number
12
Value
Sets the 2-sided printing.
[0] (Default)
: Off
[1]
: Head to Head
[2]
: Head to Toe
Important When [Postcard] is selected for [Paper Size], [Head to Head] and
[Head to Toe] cannot be selected.
Note
Font
This feature does not appear for some models. An optional package
Center.
Sets the font for 1-byte characters (ANK).

14
: Roman
(alphanumeric [0] (Default)
[1]
: Sanserif
font)
Important Since this feature selects the default value, its setting will not be
affected when an extended command is received.
Print control
51
(Blank sheet
output)
Sets whether to print blank pages if included in the original.

[0] (Default)
: Off
[1]
: On
Note
Even when [Off] is selected, blank pages will be printed if they are
spaces created with user-defined characters or images in white
color.
If [Off] is selected, and if 2 Up or 2-sided printing is specified, blank
pages will not be printed.
Appendix
52
(Character
print area)
Extends the position of the right margin.

[0] (Default)
: Standard
[1]
: Extended
Important If the character print area is changed from [Extended] to [Standard],
the left and right margins will be initialized to the default values.
16
When the position of the right margin is set here, that position will be
the right edge of the character print area.
Sets whether or not to enable the Image Enhancement feature.

53
Image Enhancement makes border between black and white smooth,
(Image
enhancement) with rough edges reduced, giving the appearance of higher resolution.
[0]
: Off
[1] (Default)
: On
570
ESC/P Emulation
Setting Item
ESCP switch
Item
Number
55
(Text quality)
Value
Sets the Text Quality mode to high quality or draft.
[0] (Default)
: High Quality
[1]
: Draft
Important Since the [Text Quality], [Reduced Characters], [Character Code
Table], [Page Length], and [1-inch Perforation Skip] features select
the default values, their settings will not be affected when the an
extended command is received.
Note
When the setting is changed, only the state of the setting changes,
not the actual printing quality.
This setting affect the Text Quality selection commands.
56
(Reduced
characters)
58
(1 Page
length)
Reduces the size of 1-byte alphanumeric characters when printing. Sets

whether to reduce their sizes or to print them in a scale of 100%.
[0] (Default)
: Off
[1]
: On
Sets the length of a page (printable area) to 11 inches or 12 inches.
[0] (Default)
: 11 inches
[1]
: 12 inches
Sets whether or not to leave a 1-inch space between pages.

59
[0] (Default)
: Off
(1-Inch
: On
perforation skip) [1]
Important This is only effective when CSF under [Paper Position] is set to [Off].
Escape
sequence
Sets the position to start printing to 8.5 mm or 22 mm below the top edge
of paper.
[0] (Default)
: 8.5 mm
[1]
: 22 mm
61
(CR feature)
Sets the action to be performed when a CR command is received.

[0] (Default) :Carriage return
[1]
: Carriage return and linefeed
15
(Vertical
position
adjustment)
Adjusts the printing position vertically or horizontally, and changes the

positions of the margins.
[0] (Default)
: Off
[1-500]
: -250 to +250 mm
16
(Horizontal
position
adjustment)
Important Data outside the printable area will not be printed even when the
printing position is adjusted. In addition, data moved outside the
printable area due to the adjustment of the printing position will not
be printed.
62
(Escape
sequence)
Note
The syntax of an extended command starts with an escape

sequence, then the data identifying the command, and followed by
parameters if any. The escape sequence is the first two bytes of an
extended command (an ESC, which is a hexadecimal 1BH, plus the
semicolon (3BH) followed by it). This setting specifies whether or not
to enable the escape sequence you specified. When enabled, an
extended command can be controlled using a text code. The default
setting is "Disabled".
[0] (Default)
[1]
63
(Escape
sequence
character)
: Disabled
: Enabled
To control an extended command with a text code, an escape sequence

(the first two bytes) of the extended command must be specified.
Enter two characters using the keyboard displayed on the screen.
(Default: &%)
571
Appendix
Position
adjustment
60
(Paper feed
position)
16
16 Appendix
Setting Item
Form overlay
Item
Number
64
Value
Constantly performs Form Overlay by selecting a form name (No. 01-64)
[0] (Default)
: Off
[1-64]
: No. 1 - No. 64
Important Since this setting selects the default value, it is not affected when an
extended commend is received.
Once a form name is selected, it will remain displayed even if the
form is deleted. When a form name is selected using the up and
down arrow keys, it will not be displayed. In this case, the setting is
set to "Off".
Appendix
16
Stapling
66
Sets the stapling position.

[0] (Default)
: Off
[1]
: Top left
[2]
: Top Double
[3]
: Top Right
[4]
: Left Double
[5]
: Right Double
[6]
: Bottom Left
[7]
: Bottom Double
[8]
: Bottom Right
Bypass Tray Wait User
67
Sets whether to suspend the print processing when feeding paper from
Bypass Tray. The processing is resumed by a user operation on the
machine.
Hole punching
69
Sets the hole-punching position.

[0] (Default)
: Off
[1]
: Top
[2]
: Bottom
[3]
: Left
[4]
: Right
Number of holes
70
Select the number of punch holes.

[0] (Default)
: 2 holes
[1]
: 3 holes
[2]
: 4 holes
Binary character
strings
72
Sets the specified character strings when entering commands in

hexadecimal format.
[0] (Default)
: Off
[1]
: &$%$
[2]
: $?!#
0 Style
73
Sets the typeface for "0".

[0] (Default)
:0
[1]
:
572
ESC/P Emulation
Magnification Table
Preset %
Paper Size
A3
A4
A5
B4
B5
A3
Long edge
100
70
49
86
60
103
84
78
66
100
Short edge
100
70
48
86
60
94
72
72
72
100
Long edge
143
100
70
123
86
147
120
112
94
48
Short edge
143
100
69
123
86
135
103
103
103
45
Long edge
204
143
100
177
123
210
172
160
135
69
Short edge
207
145
100
178
124
195
149
149
149
65
Long edge
116
81
57
100
70
119
98
90
76
100
Short edge
116
81
56
100
70
109
83
83
83
100
Long edge
164
116
81
143
100
171
140
130
109
56
Short edge
164
116
81
143
100
156
120
120
120
53
Long edge
97
68
48
84
59
100
82
76
64
100
Short edge
106
74
51
92
64
100
77
77
77
100
Long edge
119
83
58
102
72
122
100
93
78
100
Short edge
139
97
67
120
84
131
100
100
100
100
Long edge
128
90
63
111
77
132
108
100
84
100
Short edge
139
97
67
120
84
131
100
100
100
100
Long edge
152
106
74
131
92
156
128
119
100
100
Short edge
139
97
67
120
84
131
100
100
100
100
Long edge
100
100
145
100
178
100
100
100
100
100
Short edge
100
100
153
100
190
100
100
100
100
100
Long edge
119
83
58
103
72
122
100
93
78
100
Short edge
103
72
50
89
62
97
74
74
74
100
Long edge
119
83
58
103
72
122
100
93
78
100
Short edge
95
66
46
81
57
89
68
68
68
100
Long edge
147
103
72
127
89
151
124
115
97
50
Short edge
142
99
68
122
85
133
102
102
102
45
Long edge
135
95
66
117
81
139
114
105
89
46
Short edge
142
99
68
122
85
133
102
102
102
45
A4
A5
B4
B5
11 x 17
8.5 x 14
8.5 x 13
8.5 x 11
Postcard
15 x 1
15 x 2
10 x 11
10 x 12
11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Postcard
Unit: %
Note
If the magnification for either the long edge or short edge is not within the range of 45 210%, the magnifications for both the long edge and short edge will be 100%.
573
Appendix
Document
Size
16
16 Appendix
Preset % (2-Up Printing)

Document
Size
Paper Size
A3/2
A4/2
A5/2
B4/2
B5/2
11 x 17
/2
A3
Long edge
70
49
100
60
100
66
50
50
50
100
Short edge
70
48
100
60
100
72
59
54
45
100
Long edge
100
70
48
86
60
94
72
72
72
100
Short edge
100
69
48
86
59
103
84
78
65
100
Long edge
143
100
69
123
86
135
103
103
103
45
Short edge
145
100
69
124
86
149
121
112
94
47
Long edge
81
57
100
70
49
76
58
58
58
100
Short edge
81
56
100
70
48
83
68
63
53
100
Long edge
116
81
56
100
70
109
83
83
83
100
Short edge
116
80
55
100
69
120
98
90
76
100
Long edge
68
48
100
59
100
64
49
49
49
100
Short edge
74
51
100
64
100
77
62
58
48
100
Long edge
83
58
100
72
50
78
60
60
60
100
Short edge
97
67
100
84
57
100
82
75
63
100
Long edge
90
63
100
77
54
84
64
64
64
100
Short edge
97
67
100
84
57
100
82
75
63
100
Long edge
106
74
51
92
64
100
77
77
77
100
Short edge
97
67
46
84
57
100
82
75
63
100
Long edge
100
145
100
178
124
100
149
149
149
65
Short edge
100
153
105
190
131
100
185
172
144
71
Long edge
83
58
100
72
100
78
60
60
60
100
Short edge
72
50
100
62
100
74
60
56
47
100
Long edge
83
58
100
72
100
78
60
60
100
100
Short edge
66
46
100
57
100
68
55
51
100
100
Long edge
103
72
50
89
62
97
74
74
74
100
Short edge
99
68
47
85
59
102
83
77
64
100
Long edge
95
66
46
81
57
89
68
68
68
100
Short edge
99
68
47
85
59
102
83
77
64
100
A4
A5
B4
B5
11 x 17
8.5 x 14
8.5 x 13
8.5 x 11
Appendix
16
Postcard
15 x 11
15 x 12
10 x 11
10 x 12
8.5 x 14 8.5 x 13 8.5 x 11 Postcard

/2
/2
/2
/2
Unit: %
Note
574
ESC/P Emulation
Fit to Cut Sheet

Paper Size
A3
A4
A5
B4
B5
A3
Long edge
98
69
48
85
59
101
83
77
64
100
Short edge
97
68
47
84
58
91
70
70
70
100
Long edge
138
97
68
120
84
142
117
108
91
100
Short edge
137
96
66
118
82
129
99
99
99
100
Long edge
196
137
96
169
118
201
165
153
129
66
Short edge
195
136
94
168
117
183
140
140
140
62
Long edge
113
79
55
98
68
116
95
88
74
100
Short edge
112
78
54
97
67
105
81
81
81
100
Long edge
160
112
78
138
97
165
135
125
105
54
Short edge
158
110
76
136
95
149
114
114
114
50
Long edge
95
67
47
82
57
98
80
74
63
100
Short edge
103
72
50
89
62
97
74
74
74
100
Long edge
116
81
57
100
70
119
98
90
76
100
Short edge
133
93
64
115
80
125
96
96
96
100
Long edge
125
87
61
108
75
128
105
97
82
100
Short edge
133
93
64
115
80
125
96
96
96
100
Long edge
147
103
72
127
89
151
124
115
97
100
Short edge
133
93
64
115
80
125
96
96
96
100
Long edge
100
195
136
100
168
100
100
100
183
94
Short edge
100
201
139
100
173
100
100
100
207
91
Long edge
135
95
66
117
81
139
105
114
89
46
Short edge
142
99
68
122
85
133
102
102
102
45
Long edge
135
95
66
117
81
139
105
114
89
46
Short edge
142
99
68
122
85
133
102
102
102
45
Long edge
147
103
72
127
89
151
115
124
97
50
Short edge
142
99
68
122
85
133
102
102
102
45
Long edge
147
103
72
127
89
151
124
115
97
50
Short edge
142
99
68
122
85
133
102
102
102
45
A4
A5
B4
B5
11 x 17
8.5 x 14
8.5 x 13
8.5 x 11
Postcard
15 x 11
15 x 12
10 x 11
10 x 12
11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Postcard
16
Unit: %
Note
Appendix
Document
Size
575
16 Appendix
Fit to Cut Sheet (When 2 Up is specified)

Document
Size
Paper Size
A3/2
A4/2
A5/2
B4/2
B5/2
A3
Long edge
69
48
100
59
100
64
49
49
100
100
Short edge
68
47
100
58
100
70
57
53
100
100
Long edge
97
68
47
84
58
91
70
70
70
100
Short edge
96
66
46
82
57
99
80
74
62
100
Long edge
137
96
66
118
82
129
99
99
99
100
Short edge
136
84
65
117
80
140
114
106
88
100
Long edge
79
55
100
68
48
74
57
57
57
100
Short edge
78
54
100
67
46
81
66
61
51
100
Long edge
112
78
54
97
67
105
81
81
81
100
Short edge
110
76
53
95
65
114
93
86
72
100
Long edge
67
47
100
57
100
63
48
48
48
100
Short edge
72
50
100
62
100
74
60
56
47
100
Long edge
81
47
100
70
49
76
58
58
58
100
Short edge
93
50
100
80
55
96
78
72
61
100
Long edge
87
61
100
75
52
82
63
63
63
100
Short edge
93
64
100
80
55
96
78
72
61
100
Long edge
103
89
100
89
72
97
74
74
74
100
Short edge
93
80
100
80
55
96
78
72
61
100
Long edge
195
136
94
168
117
183
140
140
140
62
Short edge
201
139
96
173
119
207
169
156
131
65
Long edge
95
66
46
81
57
89
68
68
68
100
Short edge
99
68
47
85
59
102
83
77
64
100
Long edge
95
66
46
81
57
89
68
68
68
100
Short edge
99
68
47
85
59
102
83
77
64
100
Long edge
103
72
50
89
62
97
74
74
74
100
Short edge
99
68
47
85
59
102
83
77
64
100
Long edge
103
72
50
89
62
97
74
74
74
100
Short edge
99
68
47
85
59
102
83
77
64
100
A4
A5
B4
B5
11 x 17
8.5 x 14
8.5 x 13
8.5 x 11
Appendix
16
Postcard
15 x 11
15 x 12
10 x 11
10 x 12
11 x 17/ 8.5 x 14 8.5 x 13 8.5 x 11 Postcard

2
/2
/2
/2
/2
Unit: %
Note
576
ESC/P Emulation
Paper Size and Number of Printable Characters

When the paper feed position is 22 mm
Paper Size
Portrait
Landscape
Characters
Lines
Characters
Lines
A3
113
92
161
63
B4
97
78
139
53
A4
79
63
113
42
B5
68
53
97
35
A5
54
42
79
27
Postcard
35
30
54
19
11 x 17
106
94
166
58
8.5 x 14
81
76
136
43
8.5 x 13
81
70
126
43
8.5 x 11
81
58
106
43
When the paper feed position is 8.5 mm
Note
Portrait
Landscape
Characters
Lines
Characters
Lines
A3
113
95
161
66
B4
97
82
139
56
A4
79
66
113
45
B5
68
56
97
39
A5
54
45
79
31
Postcard
35
30
54
19
11 x 17
106
98
166
62
8.5 x 14
81
80
136
47
8.5 x 13
81
74
126
47
8.5 x 11
81
62
106
47
Appendix
Paper Size
16
The values are based on 10-cpi character pitch and 6-lpi line pitch.
The magnifications for both the long edge and short edge are 100%.
Some paper sizes are not available for use depending on the hardware configuration.
577
16 Appendix
Fit to Cut Sheet

Paper Size
Note
Portrait
Landscape
Characters
Lines
Characters
Lines
A3
116
99
165
70
B4
101
85
143
60
A4
82
70
116
49
B5
71
60
101
42
A5
58
49
82
34
Postcard
39
34
58
23
11 x 17
110
102
170
66
8.5 x 14
85
84
140
51
8.5 x 13
85
78
130
51
8.5 x 11
85
66
110
51
Some paper sizes are not available for use depending on the hardware configuration.
15-inch Continuous Form Mode (When Aligned at Left in Portrait Orientation)

Appendix
Paper Size
Portrait
Characters
Lines
Characters
Lines
136
66
136
72
All supported
paper sizes
16
Note
Landscape
10-inch Continuous Form Mode

Paper Size
All supported
paper sizes
Note
578
Portrait
Landscape
Characters
Lines
Characters
Lines
80
66
80
72
PDF Direct Print
PDF Direct Print

PDF Direct Print is a feature that prints PDF files by directly using the lpr command
instead of a print driver. When this feature is used, the following items will be printed
based on the settings on the control panel.
z Output Quantity
z Layout
z
z
2 Sided Printing
Paper Size
z Print Mode
z Output Color
z
z
Collate
Print Processing Mode
Note
When using the lpr command to print, specify the number of copies to be printed in the lpr
command. The copy quantity setting made on the control panel becomes invalid. If the copy
quantity is not specified in the lpr command, only one copy is printed.
When printing a PDF file using the lpr command, the LPD protocol of the machine must be
started using the control panel or CentreWare Internet Services.
PDF Direct Print Settings

This section explains the setting items for the PDF Direct Print feature.
The settings configured here are valid when printing PDF files without using
"ContentsBridge" provided by Fuji Xerox.
Note
Item
Number
Appendix
Setting Item
For information on printing PDF files using ContentsBridge Utility, refer to the manual
provided on the driver CD kit CD-ROM.
Value
Output Quantity
401
Sets the number of copies to be printed.

[1-999] (Default: 1): 1-999 sheets
2 Sided Printing
402
Sets the 2-sided printing option.

[0] (Default)
: 1 Sided
[1]
: 2 Sided (Flip on long edge)
[2]
: 2 Sided (Flip on short edge)
[2 Sided (Flip on long edge)] prints 2 sided in the orientation so that pages
can be bound along the long edge.
[2 Sided (Flip on short edge)] prints 2 sided in the orientation so that
pages can be bound along the short edge.
Note
This feature does not appear for some models. An optional package
Center.
Print Mode
403
Sets whether to give priority to the print speed or the image quality.
[0] (Default)
: Standard
[1]
: High Speed
[2]
: Fine
The [Standard] setting prints in a standard speed and quality.
The [High Speed] setting gives priority to the print speed.
The [Fine] quality setting prints in high quality but in a slower speed.
Collate
404
Sets whether to print multiple-sheet documents as collated sets (1, 2,

3...1, 2, 3...).
[0] (Default)
: Off
[1]
: On
579
16
16 Appendix
Setting Item
Layout
Item
Number
405
Value
Sets the layout for printing.
Note
This item can be set when [PDF Bridge] is selected for [Print
Processing Mode].
[0] (Default)
[1]
[2]
[3]
[4]
: Auto %
: Booklet
: 2-up
: 4-up
: 100% (size-by-size)
The [Auto %] setting automatically calculates the largest magnification

possible to fit to the output paper size. It automatically selects A4 or letter
size paper based on the size of the original PDF file.
The [Booklet] setting prints the images side by side, on both sides of each
page, in the correct order to make a booklet. Some documents may not
be printed in a booklet fashion depending on the structure of their pages.
In such case, they will be printed with the [Auto %] setting.
Note
If the 2-sided feature is unsupported, documents are printed on one

side of paper.
When [A4] is selected for [Paper Size], documents will be printed on
A4 size paper.
When [Paper Size] is set to [Auto], documents will be printed on A3
or A4 size paper.
Appendix
The 2-up setting prints two pages onto one sheet of paper. When 2 Up is
selected, the paper size is fixed at A4.
The 4-up setting prints four pages on each sheet of paper. When 4 Up is
selected, the paper size is fixed at A4.
Paper Size
406
Set the size of the paper to be printed.

[0] (Default)
: Auto
[1]
: A4
The [Auto] setting automatically determines the paper size, based on the
size of a PDF file to be printed and the settings configured for it.
Output Color
407
Selects color printing or black and white printing.

[0] (Default)
: Auto
[1]
: Black and white
The Auto setting automatically determines for each page of the original
whether it is color or black and white. If colors other than black and white
are used, then it is printed in color, and if black and white only are used,
black and white printing is used.
Print Processing
Mode
408
Sets the print processing mode when using the PDF Direct Print feature.
[0] (Default)
: PDF Bridge
[1]
: PS
[PDF Bridge] processes PDF files using the PDF Direct Print feature
provided by Fuji Xerox.
[PS] processes PDF files using the PostScript feature provided by Adobe.
16
Note
This item appears only when the optional PostScript 3 kit is
installed.
The print results may be different between the [PDF Bridge] and [PS]
selections.
When [PS] is selected, the [Layout] setting becomes invalid.
580
PCL Emulation
PCL Emulation
The following table shows the emulation parameters and their values for PCL
emulation.
For information on how to change parameter values, refer to "Print Mode" (P.373)
Parameter
Paper Tray
Item No.
201
Value
0 (Default): Auto
1: Tray 1
2: Tray 2
3: Tray 3
4: Tray 4
5: Tray 5 (Bypass)
Selects the paper tray. When [Auto] is selected, the machine
automatically selects the tray that contains the paper whose size is
specified on the [Paper Supply] screen.
Auto Size
202
Sets the default paper size when the machine is set to select the paper
size automatically. Only available when [Paper Tray] is set to [Auto].
* The default value will be either [4] or [23] depending on the region of
use.
Bypass Size
203
3: A3
4 (Default*): A4
5: A5
14: B4
15: B5
21: 8.5 14
22: 8.5 13
23 (Default*): 8.5 11
24: 11 17
Sets the paper size for the bypass tray. Only available when [Paper Tray]
is set to [Tray 5 (Bypass)].
* The default value will be either [4] or [23] depending on the region of
use.
Orientation
205
0 (Default): Portrait
1: Landscape
Sets the document orientation.
2 Side Print
206
0 (Default): Off
1: On
Sets whether to enable double-sided printing.
581
Appendix
3: A3
4 (Default*): A4
5: A5
14: B4
15: B5
21: 8.5 14
22: 8.5 13
23 (Default*): 8.5 11
24: 11 17
30: 8K
16
16 Appendix
Parameter
Default Font
Appendix
16
582
Item No.
207
Value
0: CG Times
1: CG Times Italic
2: CG Times Bold
3: CG Times Bold Italic
4: Univers Medium
5: Univers Medium Italic
6: Univers Bold
7: Univers Bold Italic
8: Univers Medium Condensed
9: Univers Medium Condensed
Italic
10: Univers Bold Condensed
11: Univers Bold Condensed Italic
12: Antique Olive
13: Antique Olive Italic
14: Antique Olive Bold
15: CG Omega
16: CG Omega Italic
17: CG Omega Bold
18: CG Omega Bold Italic
19: Garamond Antiqua
20: Garamond Kursiv
21: Garamond Halbfett
22: Garamond Kursiv Halbfett
23 (Default): Courier
24: Courier Italic
25: Courier Bold
26: Courier Bold Italic
27: Letter Gothic
28: Letter Gothic Italic
29: Letter Gothic Bold
30: Albertus Medium
31: Albertus Extra Bold
32: Clarendon Condensed
33: Coronet
34: Marigold
35: Arial
36: Arial Italic
37: Arial Bold
38: Arial Bold Italic
39: Times New
40: Times New Italic
41: Times New Bold

42: Times New Bold Italic
43: Symbol
44: Wingdings
45: Line Printer
46: Times Roman
47: Times Italic
48: Times Bold
49: Times Bold Italic
50: Helvetica
51: Helvetica Oblique
52: Helvetica Bold
53: Helvetica Bold Oblique
54: CourierPS
55: CourierPS Oblique
56: CourierPS Bold
57: CourierPS Bold Oblique
58: SymbolPS
59: Palatino Roman
60: Palatino Italic
61: Palatino Bold
62: Palatino Bold Italic
63: ITC Bookman Light
64: ITC Bookman Light Italic
65: ITC Bookman Demi
66: ITC Bookman Demi Italic
67: Helvetica Narrow
68: Helvetica Narrow Oblique
69: Helvetica Narrow Bold
70: Helvetica Narrow Bold Oblique
71: New Century Schoolbook
Roman
72: New Century Schoolbook Italic
73: New Century Schoolbook Bold
74: New Century Schoolbook Bold
Italic
75: ITC Avant Garde Book
76: ITC Avant Garde Book Oblique
77: ITC Avant Garde Demi
78: ITC Avant Garde Demi Oblique
79: ITC Zapf Chancery Medium
Italic
80: ITC Zapf Dingbats
PCL Emulation
Parameter
Item No.
Value
18: Microsoft Publishing
19: Math 8
20: PS Math
21: Pi Font
22: Legal
23: ISO 4 United Kingdom
24: ISO 6 ASCII
25: ISO 11 Swedish:names
26: ISO 15 Italian
27: ISO 17 Spanish
28: ISO 21 German
29: ISO 60 Norwegian v1
30: ISO 69 French
31: Windows 3.0 Latin 1
32: Windows Baltic
33: Symbol
34: Wingdings
208
0 (Default): Roman 8
1: ISO 8859-1 Latin 1
2: ISO 8859-2 Latin 2
3: ISO 8859-9 Latin 5
4: ISO 8859-10 Latin 6
5: PC-8
6: PC-8 DN
7: PC-775
8: PC-850
9: PC-852
10: PC-1004 (OS/2)
11: PC Turkish
15: DeskTop
16: PS Text
17: MC Text
Font Size
209
400 - 5000 (Default: 1200): Specifies the point size of a font in increments
of 25. The value of 100 represents 1 point.
Font Pitch
210
600 - 2400 (Default: 1000): Specifies the pitch size of a font. The value of
100 represents the pitch size of 1.
Form Line
211
5 - 128 (Default: 64 or 60*): Specifies the number of lines on a page.

* The default value will be [64] if the default value of the item 202/203 is
[4]; [60] if the value for 202/203 is [23].
Print Sets
212
1 - 999 (Default: 1): Specifies the number of print sets.
Image Enhance
213
0: Off
1 (Default): On
16
Sets whether to enable the enhanced image mode.

Hex Dump
214
0 (Default): Off
1: On
Sets whether to enable a hex dump.
Draft Mode
215
0 (Default): Off
1: On
Sets whether to enable the draft mode.
Color Mode
216
0 (Default): Off
1: On
Binding
217
0 (Default): LEF
1: SEF
Specifies which edge of paper is to be bound.
Line Termination
218
Appendix
Symbol Set
0 (Default): Off
1: Add-LF (Appends an LF to CR)
2: Add-CR (Appends a CR to LF and FF)
3: CR-XX (Appends a CR to LF and FF, and LF to CR)
583
16 Appendix
HP-GL2 Emulation
This section explains how to operate the HP-GL mode menu and the settings that can
be made with it.
HP-GL Settings List

Items that can be set using the HP-GL mode menu are explained in two groups: basic
settings and advanced settings.
Basic Settings
Document Size
101
Appendix
16
99 (Default): Auto
100: Paper
0: A0
1: A1
2: A2
3: A3
4: A4
5: A5
10: B0
11: B1
12: B2
13: B3
14: B4
15: B5
Sets the document size created by a PC client. When Auto (99) is
specified, the document size is determined based on the Scaling Mode
setting (the item number 160).
Paper Size
102
99: Auto
101 (Default): A Size
3: A3
4: A4
5: A5
14: B4
15: B5
Sets the paper size to be printed. This can be set if the paper tray setting
is either Auto or Tray 5 (Manual Feed). In addition, settings can only
be made for cut paper. When Auto (99) is specified, the paper size is
determined based on the Scaling Mode setting (the item number 160).
Paper Tray
103
0 (Default): Auto
1: Tray 1
2: Tray 2
3: Tray 3
4: Tray 4
5: Manual Feed
Sets the paper tray to be used for printing.
Coordinate
Rotation
104
0 (Default): 0 degree
1: 90 degree
Sets the paper orientation for printing.
584
HP-GL2 Emulation
Color Mode
105
1 (Default): Color
2: Monochrome
Advanced Settings
Auto Layout
106
0 (Default): ON
1: OFF
Selects whether aligning the position of the document and the paper is to
be done automatically or not.
Active Palette
107
0 (Default): Command
1: Panel
Selects whether to use a pen specified by command or set on the panel.
No. of Prints
108
1 - 250 (Default): 1): 1 - 250

Sets the number of prints to be made.
Output Tray
109
0 (Default): Center Output Tray

1: Side Output Tray
80: Finisher Tray
Sets the output tray.
110
0 (Default): None
1: Head to head
2: Head to toe
Sets the two-sided printing.
[None]...Prints one side.
[Head to Head]...Place the paper as in the [Paper Orientation], and it
prints both sides so that the orientation of the up-sides are aligned for
each page when the left side is closed.
[Head to Toe]...Place the paper as in the [Paper Orientation], and it prints
both sides so that the orientation of the up-sides are aligned for each
page when the top side is closed.
Chinese Fonts
111
0: Stroke
Specifies 2-byte character fonts, including Chinese characters. The
setting cannot be changed for this model.
Alphanumeric
Fonts
112
0: Stroke
Specifies 1 byte character fonts. The setting cannot be changed for this
model.
Vertical Position
Adjustment
113
0 (Default): Does not move the hard clip area.

1 to 500: -250 to +250 mm
Moves the hard clip area vertically.
-1 to -250 mm for setting numbers 1 - 250
+1 to +250 mm for setting numbers 251 - 500
585
Appendix
Two-Sided
Printing
16
16 Appendix
Horizontal
Position
Adjustment
114
0 (Default): Does not move the hard clip area.

1 to 500: -250 to +250mm
Moves the hard clip area horizontally.
-1 to -250 mm for setting numbers 1 - 250
+1 to +250 mm for setting numbers 251 - 500
Print Quantity
Setup
115
0 (Default): Protocol
1: Panel
2: Command
Sets the method for specifying the print quantity.
HP-GL Mode
150
0 (Default): HP-GL
1: HP-GL/2
A graphics language can be selected.
Hard Clip
151
0: Standard
2 (Default): Paper
Sets the size for the area where drawings can be made (hard clip area).
[Standard]...Hard clip area for A4, A3, letter, and ledger are the same as
for the Hewlett Packard HP7550A. Hard clip area for other paper sizes is
the same as this M/C printable area.
[Paper]...Make the hard clip area the same area as the paper.
Eject Command
Appendix
16
Scaling
152 (SP)
153 (SPO)
154 (NR)
155 (FR)
156 (PG)
157 (AF)
158 (AH)
0 (Default): OFF
1: ON
159
0: OFF
1 (Default): ON
Sets the command that indicates a drawing is finished. When the

command specified here is received, drawing is terminated and the paper
is ejected.
[Off]...Does not process as an eject command.
[On]...Processes as an eject command.
ON is set as the default for SPO only.
Determines the setting to either enlarge or reduce the document size so

that the document size fits the paper size.
[OFF]...Prints in the same size without enlargement/reduction, even if the
document size and paper size are different.
[ON]...Prints while enlarging/reducing the data on document size so that it
fits the paper size.
Scaling Mode
160
0 (Default): Paper Size

1: Active Coordinate Area
Determines how the document size and the paper size are determined
when Document Size (the item number 101) and/or Paper Size (102) is
set to Auto (99).
[Paper Size]...Make the document size the minimum size that combines
the active coordinate area from the active coordinate determining method
and the active coordinate obtained by the settings of Origin Position and
Paper Margin.
[Active Coordinate Area]...Make the document size the area from which
the paper margin is subtracted from the active coordinate area obtained
by the active coordinate determining method.
586
HP-GL2 Emulation
Active Area
Determining
Command
161
0 (Default): Auto
1: PS
2: IW
3: IP
4: Adapted
When auto-scaling is in use, this sets the method for obtaining the active
coordinate area.
[Auto]...Determines any of the methods listed below: PS, IW, IP, or
Adapted.
[PS]Area specified by the first PS command is to be a rectangular area.
[IW]...Area specified by the very last IW command is to be a rectangular
area.
[IP]...Area which combines all the IP Commands is to be a rectangular
area.
[Adapted]...The maximum/minimum coordinates within the areas and
coordinates plotted using the drawing command, and the maximum size
of characters and line width specified in the page, are used to calculate
the rectangular area.
Paper Margin
162
0 to 99 (Default): 0): 0 - 99 mm
Sets the paper margin when auto scaling is being used.
Image
Enhancement
163
0: OFF
1 (Default): ON
Stapling
164
0 (Default): None
1: Top Left
2: Top Double
3: Top Right
4: Left Double
5: Right Double
6: Bottom Left
7: Bottom Double
8: Bottom Right
9: Center
16
Sets the stapling position.

Manual Feed
Tray Check
Indicator
165
0: None
1 (Default): Yes
Punching
166
0: None
1 (Default): Top
2: Bottom
3: Left
4: Right
Sets the punch position.
Number of holes
167
Appendix
Sets whether to artificially increase the resolution of an image and smooth

its edges.
0 (Default): 2 holes
1: 3 holes
2: 4 holes
587
16 Appendix
Pen Width
(No. 0-No.15)
800-815
0 to 255 (Default): 3): 0 to 25.5 mm

Sets the width of the pen (thickness of the line).
Width units are 0.1 mm. Can be set in steps of 0.1 mm.
Line End Shape

(No. 0-No.15)
850-865
0 (Default): Cut
1: Round
2: Rectangular
Sets the line end shape.
Pen Intersects
(No. 0-No.15)
900-915
0 (Default): None
1: Intersect
2: Round
3: Cut
Sets the process for when pens lines intersect.
Pen Density
(No. 0~No.15)
950-965
0 - 100 (Monochrome)
Sets the density.
Hard Clip Area
Appendix
In the HP-GL mode, the plottable area is determined in line with the paper size, apart
from the printable area. This area is called a "hard clip area", and determines the
maximum range of pen movement. Accordingly, images cannot be drawn outside the
boundary of the hard clip area. This machine allows you to select a hard clip area from
the following.
Standard
Defines the printable area of this machine as the hard clip area.
16
Paper
Defines a size that is the same as the paper as the hard clip area. However, the area
that allows actual printing is within the printable area.
The hard clip area can be set either via HP-GL emulation mode settings or by the
specified hard clip command & 1.
The following coordinate values present an example of when the origin is set at the
lower left (Auto Layout in HP-GL/2) of A3 sheet.
588
HP-GL2 Emulation
+Y
(16798, 11876)
(16442, 11520)
Standard Hard Clip Area
Paper Hard Clip Ares
Paper Size
(0, 0) Standard origin
+X
(0, 0) Paper origin
Appendix
Printable Area
The printable area in the HP-GL mode is as follows.
Paper Size and Printable Area
Paper Length
(1/7200 inch)
Paper
size
X Axis
Y Axis
Width
Height
16
Coordinate Value (1/7200 inch)

Margin
Printable Area
Bottom
-left X
Bottom
Left Y
Long
Side
Short
Side
Top-right Edge
Topright X
Topright Y
Margin
XR
YU
A3
119052
84168
1260
1260
116532
81648
117792
82908
1260
1260
A4
84168
59508
1260
1260
81648
56988
82908
58248
1260
1260
A5
59508
41940
1260
1260
56988
39420
58248
40680
1260
1260
B4
103176
72828
1260
1260
100656
70308
101916
71568
1260
1260
B5
72828
51588
1260
1260
70308
49068
71568
71568
1260
1260
Note
The HP-GL emulation supports 5 paper sizes: A3,A5,A4, B4 and B5.
589
16 Appendix
Width
YU
Top-right X, Top-right Y
Short-side
Height
Long-side
XR
Actual Paper
Printable Area
Bottom-left X, Bottom-left Y
(0, 0)
Paper Length
(1/7200 inch)
Paper
size
X Axis
Y Axis
Width
Height
Coordinate Value (1/7200 inch)

Margin
Printable Area
Bottom
-left X
Bottom
Left Y
Long
Side
Short
Side
Top-right Edge
Topright X
Topright Y
Margin
XR
YU
A3
84168
119052
1260
1260
81648
116532
82908
117792
1260
1260
Appendix
A4
59508
84168
1260
1260
56988
81648
58248
82908
1260
1260
A5
41940
59508
1260
1260
39420
56988
40680
58248
1260
1260
B4
72828
103176
1260
1260
70308
100656
71568
101916
1260
1260
16
B5
51588
72828
1260
1260
49068
70308
50328
71568
1260
1260
Note
The HP-GL emulation supports 5 paper sizes: A3,A5,A4, B4 and B5.
Width
YU
Top-right X, Top-right Y
Long-side
Short-side
Height
XR
Actual Paper
Printable Area
Bottom-left X, Bottom-left Y
(0, 0)
590
HP-GL2 Emulation
Auto Layout
This section explains Auto Layout.
1. What is Auto Layout?

Auto Layout is a function that evaluates document size based on the HP-GL data
entered from the host system and enlarges/reduces it in line with the paper size to be
plotted so that the plotted data is laid out in the center of the paper. Using the Auto
Scale and Auto Layout functions enable you to print a document in the HP-GL mode
without regard for the document size and origin position.
All specification in Auto Layout can be made via the operation panel. The settings
cannot be made with advanced commands.
2. Activating the Auto Layout Function

Set the following items with the operation panel to activate the Auto Layout function.
z
Set the document size to AUTO. The default value is AUTO.
Set the Auto Layout to ON for setting the origin position. The default value is ON.
Set Scaling to ON. The default value is ON.
Select a method for obtaining the active coordinate area using the area determining
mode. The default value is AUTO.
Set the paper margin using Paper Margin. The default value is 0 mm.
Set the Scaling Mode. The default value is Paper Size.

Appendix
3. Details on Setting Items

Details on each item are as follows.
Document Size
Press the mode button and select AUTO under document size and it will be possible to
set Auto Layout to ON.
Auto Layout
After pressing the mode button, press the menu button and set Auto Layout to ON.
Once you set it to ON, the settings for scaling, area determination mode, paper margins
and scaling mode all become active.
Scaling
Determines the setting to either enlarge or reduce (scaling) the document size so that
the document size fits the paper size.
Area Determination Mode
Based on HP-GL data, the methods for obtaining the active coordinates area are as
follows:
Auto
The method for determining the active coordinate area is automatically selected from
among PS, IW, IP and Adapted.
In this mode the order of priority is PS, IW, IP, Adapted.
IW
The area specified by the very last IW command in the data becomes the active
coordinate area.
591
16
16 Appendix
If there are no IW commands in the data, the active coordinate area is determined by
Adapted.
IP
The area that encompasses all the areas specified by IP commands in the data
becomes the active coordinate area.
If there are no IP commands in the data, the active coordinate area is determined by
Adapted.
Adapted
The ACA is determined by the following conditions.
Min/Max position coordinates plotted by drawing commands
Max font size specified within the page
Max line width
PS
The area that encompasses all the areas specified by PS commands in the data
becomes the active coordinate area.
If there are no PS commands in the data, the active coordinate area is determined by
Adapted.
Paper Margin
Appendix
Set the range from 0 to 99 mm. The default value is 0 mm. To get the active coordinate
area, subtract the area set in paper margins from the ACA obtained in the area
determination mode.
16
Paper Margins
Area obtained by area determination mode
Cannot plot as hard clip is

exceeded
Area left when paper margin subtracted from

area obtained by area determination mode
Scaling Mode
Select the mode for determining the document size from the obtained ACA. Also, judge
whether it will be portrait or landscape according to the ACA.
If it is an ACA
To get the document size, subtract the area set in paper margins from the area
obtained in the area determination mode.
If it is a Paper Size
Set the document size from the obtained ACA and the origin point setting. The
document size can be selected from A-size papers (6 sizes: A0, A1, A2, A3, A4 or A5).
4. How to Determine Document Size
592
HP-GL2 Emulation
The document size is determined by comparing the hard clip area for each paper size,
based on the ACA obtained in the scaling mode, paper margins, and area
determination mode.
If the Scaling Mode is a Paper Size
1) Obtain the coordinate area to be active from the HP-GL data entered, in accord
with the area determination mode.
2) As a margin, add the larger value of either the font size specified in the page, the
default size or one half the specified pen width, to the ACA obtained in 1.
3) Subtract the value set in paper margins from the ACA obtained in 2.
4) The minimum size that includes the ACA obtained in 3 will be the document size.
If the Scaling Mode is the ACA
1) Obtain the coordinate area to be active from the HP-GL data entered, in accord
with the area determination mode.
2) As a margin, add the larger value of either the font size specified in the page, the
default size or one half the specified pen width, to the ACA obtained in 1.
3) Subtract the value set in paper margins from the ACA obtained in 2.
4) The ACA obtained in the process up to 3 will be the document size.
Ex.
If the following data is entered when the scaling mode = paper size, origin position =
Auto, paper margin is 10mm, area determination mode = IP:
The following data does not contain a character size specification command and the
physical size of the area specified by IP/IW is A3.
IN;
Appendix
All pen width settings are 0.1 mm
16
IP-8399,-5938, 8399, 5938;

IW-8399,-5938, 8399, 5938;
PU;
SP1;
:
:
SP0;
1) As the area determination mode is IP, the ACA is specified as the area -8399,5938,8399,5938 by an IP command.
YYY
2) In the example above, as there are no font size specification commands and all the
pen widths are 0.1 mm, add the height/2 of the default font size for A3 size paper
(75 plotter units) to the ACA obtained in 1.
The ACA obtained in 2 is -8474,-6013,8474,6013.
3) The value set in paper margins (10 mm = 400 plotter units) is subtracted from the
ACA obtained in 2.
The ACA obtained in 3 is -8074,-5613,80740,5613.
4) As the ACA obtained in 3 exceeds the A4 size and is A3 size, the document size is
determined to be A3.
593
16 Appendix
In addition, as the ACA area when the paper margin setting is 0 mm is 8474,-6013,
8474,6013, and this exceeds A3, but is A2 or smaller, the document size is
determined to be A2.
5. How to Determine Paper Size

If the operation panel settings are as follows, the paper size is determined as below.
Document size: Auto
Paper Tray: Auto
The method for determining the paper size differs according to the paper size and
scaling mode settings on the operation panel.
If the Paper Size Setting is A Sizes
The possibilities for paper size are those that are actually loaded in the trays, from
among the three sizes, A3, A4 and A5.
If A-sized papers (A3, A4, A5) are not loaded in the trays, all of the sizes, A3, A4 and
A5 become possible sizes; a message is displayed on the operation panel prompting
the user to load A-sized paper.
If the Paper Size Setting is Auto
The possibilities for paper size are those that are actually loaded in the trays, from
among the 5 sizes, A3, B4, A4, B5 and A5.
If A3, B4, A4, B5 or A5 paper is not loaded in the trays, all of the sizes become possible
sizes; a message is displayed on the operation panel prompting the user to load paper.
Appendix
If the Scaling Mode Setting is Paper Size

If the paper size and the document size are the same, select paper that is the same
size as the document.
If the document size is larger than any possible paper sizes, select the largest paper.
16
If the document size is smaller than any possible paper sizes, select the closest paper.
If the Scaling Mode Setting is ACA
Select the smallest paper size that can contain the ACA.
If the ACA is larger than any possible paper sizes, select the largest paper.
If the ACA is smaller than any possible paper sizes, select the closest paper.
Supplementary Notes
If the document size is set to anything other than Auto, the paper size is the size set on
the operation panel.
If the paper tray is set to Auto, the paper size is the size loaded in each tray. However,
If paper whose size is not supported is loaded, an error message will be displayed
prompting the user to load a supported paper.
6. How to Determine the Scaling Factor

When auto-scaling is being used, although the scaling factor is determined by
document size and paper size, it differs according to the scale mode setting.
Supplementary Notes
To activate scaling, turn the scaling setting to ON on the operation panel. If it is OFF, it
is plotted at the same scale (100%).
If the Document Size is Auto and the Scaling Mode is Paper Size
594
HP-GL2 Emulation
The hard clip setting is inactive. The hard clip area is always the papers hard clip area.
If the document size = paper size, it plots at the same scale (100%).
If the document size > paper size, it plots at a reduced scale.
If the document size < paper size, it plots at the same scale (100%).
A3
A4
A5
B4
B5
A0
35
25
100
31
100
A1
50
35
25
43
31
A2
71
50
35
61
43
A3
100
71
50
87
61
A4
100
100
71
100
87
A5
100
100
100
100
100
If the origin position for the plotting position is Layout, the document is laid out and
drawn in the center. If the origin position is bottom left or center, the origin of the
document and the paper are aligned and drawn.
If the Document Size is Auto and the Scaling Mode is ACA
The hard clip setting is inactive. The hard clip area is always the advanced hard clip
area.
0 Degrees
Paper
Size
Min Value
90 Degrees
Max Value
Min Value
Max Value
P2x - P1x
P2y - P1y
P2x - P1x
P2y - P1y
P2x - P1x
P2y - P1y
P2x - P1x
P2y - P1y
A3
7829
5485
73075
51200
5485
7829
51200
73075
A4
5485
3828
51200
35733
3828
5485
35733
51200
A5
3828
2648
35733
24720
2648
3828
44088
35733
B4
6762
4723
63120
44088
4723
6762
44088
63120
B5
4723
3297
44088
30773
3297
4723
30773
44088
Unit: Plotter Unit

The maximum scaling factor is 210% of the advanced hard clip area for each paper size
and the minimum scaling factor is 22.5%.
7. Restrictions When Plotting under Auto Layout

If the Printer is Equipped with Hard Disk(s)
When Auto Layout is used, print data is stored on the hard disk.
If the Printer is Not Equipped with hard disk(s)
When Auto Layout is used, print data is stored in layout memory.
The default layout memory is set at 100kbyte. Consequently, when print data
exceeding 100kbyte is received, a printer error occurs.
If this happens, change the Auto Layout memory capacity on the operation panel.
595
Appendix
The scaling factor is determined according to the ACA and the paper size. The range
for the ACA for each paper size is as follows:
16
16 Appendix
However, the Auto Layout memory capacity max is 5120kbyte. So, print data larger
than 5120kbyte cannot be received.
When using the Auto Layout function, we recommend the printer be equipped with a
hard disk.
8. Examples of Combinations of Each Function

The following are examples showing the print results that can be achieved by
combining various functions.
Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Paper Size,
Scaling: ON
Print Area
Document Size
Paper Size
Appendix
Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Paper Size,

Scaling: OFF
Print Area
16
Document Size
Paper Size
Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate

Area, Scaling: ON
596
HP-GL2 Emulation
Print Area
Active Coordinate Area determined by
Paper Size
Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate

Area, Scaling: OFF
Print Area
Appendix
Active Coordinate Area determined by
Paper Size
16
597
16 Appendix
Optional Components
The following are the principal options available. To purchase these options, contact
Product Name
Side tray
Description
Allows you to output paper with its printed face up on a single
sided printing machine.
Note
Appendix
16
This option is available when the Duplex Kit (with

Inverter) is installed.
B Finisher
Staples each set of output.
C Finisher
Staples or hole-punches output.
C Finisher with Booklet

Maker
Staples or hole-punches output. It also folds output in half or

staples folded output.
HDD
Provides the extended copy features, spool print feature, and

scanner feature.
128 MB Memory
Increases the page memory by 128 MB.
512 MB Memory
Increases the system memory by 512 MB.
Image Compression Kit
Allows you to create high-compressed DocuWorks or PDF

files for the [E-mail] or [Scan to Mailbox] feature.
PostScript 3 Kit
Allows you to use the machine as a PostScript printer. Also

enables printing from Macintosh.
USB 2.0 Expansion Kit
Allows you to use USB 2.0 on the machine.
Parallel port
Allows you to use the parallel port.
Annotation Kit
Allows you to attach stamps and page numbers for copying.
Electronic Sort Kit
Allows you to sort each set of copies in page order.
Copy Management
Expansion Kit
Prints dates or serial numbers on all the pages of confidential

documents to restrict duplication.
HDD Data Security Kit
Enhances the security of data written to the hard disk.
Secure Watermark Kit
Allows you to manage security by embedding information in

documents to restrict duplication.
Image Expansion Kit
Required when the Image Log Control feature is used.
Simple Scan Kit
Adds the scan feature to the machine.
Fax Kit
Adds the fax feature to the machine.
iFax Kit
Adds the Internet fax feature to the machine.
Extra G3 Port Kit
Adds an additional G3 port.
Speed Dial Expansion Kit
Increases the number of addresses that can be registered to

the address book to 999.
Remote Access Kit
Allows you to link to a remote application through the control

panel.
Network Accounting Kit
Allows you to keep track of user accounts via an external

authentication server.
Note
The optional components are subject to change without notice.

For the latest information, contact our Customer Support Center.
598
Notes and Restrictions

This section describes the notes and restrictions to observe when using the machine.
Notes and Restrictions on the Use of the Machine

HDD (Optional)
z
When a HDD is installed, you can specify the hard disk as a storage location for print
data received from lpd, SMB, and IPP. The storage location for HP-GL/2 form is also
the hard disk, and cannot be changed to other locations.
The data erased by initializing the hard disk includes the added fonts, each form of
HP-GL/2 and ESC/P user defined data. Secure Print documents and logs are not
erased.
When the Print Results Differ from the Settings

As in the following cases, insufficient memory for the print page buffer may cause print
results to be different from what was expected from the settings. If this happens, we
recommend you to increase the memory.
z
Printed only on one side when 2-sided printing was specified.
A job was terminated (If data on a page cannot be written to the print page buffer, the
job including that page will be terminated).
To use the Secure Print, Private Charge Print, Sample Print, or Delayed Print
feature, the optional HDD needs to be installed.
Appendix
To use the Print to Mailbox feature, the optional Simple Scan Kit needs to be
installed.
16
To use the machine as a PostScript printer, the optional PostScript 3 Kit needs to be
installed.
To emulate HP-GL/2, the optional PostScript 3 Kit needs to be installed.
Options
Installing and Moving the Machine

z
When moving the machine to another location, contact our Customer Support
Center.
When the machine is in operation, do not subject it to shock.
When closing the document cover, be careful not to trap your fingers.
Do not place any objects near the ventilation opening of the machine's extractor fan.
Meter Counts for 2-Sided Printing

z
When printing 2 sided, depending on the application the machine uses, blank sheets
can be inserted automatically to adjust pages. Such blank sheets inserted by the
application are also counted by the meter.
Job Counter Report

When you have been specified two or more different [Multiple-up] settings using the
Build Job feature, the numbers of pages for [2-up] and [Other than 2-up] displayed on
Job Counter Reports are calculated according to the latest N-up setting you specified.
599
16 Appendix
Example 1)
When you select [2 sheets J 1 sheet (2-up)] for Document 1 (4 pages) and [No] for
Document 2 (2 pages), both Documents 1 and 2 are set to [No] and the number of
printed pages is calculated as follows:
z
Total pages:
2 up:
Example 2)
When you select [No] for Document 1 (4 pages) and [2 sheets J 1 sheet (2-up)] for
Document 2 (2 pages), both Documents 1 and 2 are set to [2 sheets J 1 sheet (2-up)]
and the number of printed pages is calculated as follows:
z
Total pages:
2 up:
The numbers of pages for 2in1, 4in1, and 8in1 are also calculated in the same way as
above on DocuLyzer and ApeosWare Accounting Service.
The meter on the [Billing Meter] screen calculates the number of printed pages
correctly regardless of the [Multiple-up] setting.
Printing in the spool mode
When you set [Receive Buffer] to [Memory] or [Hard Disk], the pages for a job is printed
in the order specified on the system, but the pages for different jobs may not be printed
in correct order in cases such as when you print multiple jobs by specifying one page
for each job. In such cases, set [Receive Buffer] to [Off].
Appendix
S/MIME Untrusted E-mail Reception

When [No] has been selected for [Receive Untrusted E-mail] or [Receive Untrusted
iFax] under [PKI (Public Key) Settings] J [S/MIME Settings] in the System
Administration mode, setting [Read Receipts (MDN)] or [Delivery Receipts (DSN)] to
[On] will be invalid and you will not get receipts.
16
Addresses Registered on Job Flows

When an abbreviated number or address registered on Address Book has been used
for a job flow creation on the machine, any number of address change on Address Book
will not be reflected to the job flow. To send to the changed address, the address
registered on the job flow must be directly changed.
Notes and Restrictions in the Interrupt Mode

If you press the <Interrupt> button while running a print job, the machine temporarily
stops printing and goes into the interrupt mode.
Important However, if a scan job is running at the same time, the print job cannot be interrupted.
The jobs that can be/cannot be interrupted are as follows.

Job
Copy
Print
Printing of a document *2 instructed from a

client computer
Printing of a document*3 instructed from
[Job Status] > [Stored Documents]
600
Job Instruction
Job
from the
Execution
1
*
Control Panel
Required
Required*4
Required
Job
Job Instruction
Job
from the
Execution
1
*
Control Panel
Scan
Scan to Mailbox, Scan to PC, E-mail,

Network Scanning
Required
Fax
Fax transmission, Broadcast Send
Required
Store for Poling
Required
Required*4
Required
Not required
Required
Incoming Fax Print

Printing of a document in the Public Mailbox
([Job Status] > [Stored Document] on the
control panel)
Direct Fax
Direct Fax transmission
iFax
iFax Transmission
iFax reception/printing
Mailbox
iFax reception/iFax reception to mailbox
Not required
Forwarding an incoming iFax to a regular

fax machine
Not required
Forwarding an incoming fax to an iFax
Not required
Automatic printing of a report/list other than

a job history report
Not required
Automatic printing of a job history report
Not required
Printing of a report/list instructed from

[Billing Meter/Print Report] > [Print Report/
List]
Required
Automatic forwarding of a stored document,

automatic fax/iFax transmission
Not required
Printing of a stored document (Fax Private

Polling/Fax to Mailbox) instructed from the
control panel
Required
16
Printing of a stored document (scanned

document/print document) instructed from
the control panel
Required
Required*4
Required
Automatic printing of a stored document

Job Flow Sheet
O
X
*1
*2
*3
*4
Appendix
Report/List
Required
*4
Execution of a job flow sheet instructed in

[Mailbox] or [Job Flow Sheets] on the touch
screen
The job can be executed during the interrupt mode.

The job cannot be executed during the interrupt mode.
The job request is accepted, but cannot be executed during the interrupt mode.
The job instruction from the control panel is required/not required to execute the job.
Regular Print, the first set of Sample Print, Delayed Print (auto print)
Security Print, Private Charge Print, Sample Print, Delayed Print, Charge Print
During interruption, any document displayed as a pending job on the [Job Status] screen can be printed by selecting
[Promote Job]. When priority printing is instructed during interruption, the next priority printing is disabled until the
instructed print job is completed.
Note
The followings jobs are executed regardless of the interrupt mode.

- Automatic fax transmission (to mailbox/relay broadcast)
- Fax reception
Notes and Restrictions on the Use of the iFax Feature

601
16 Appendix
Notes on E-mail Transmissions

"Doc. Sent" that appears on the communications confirmation screen, activity report,
or transmission report indicates that an e-mail has been delivered to the SMTP server,
which was configured on the machine for transmitting e-mail. The e-mail, however, may
not reach its destination for some problem over the Internet. In such case, the machine
will not be notified of such transmission error. After sending an important e-mail, we
suggest you to confirm it is received, such as by calling the recipient.
Feature Combinations when Transmitting an iFax
z
[Resolution] on the [General Settings] screen

When [TIFF-S] is selected for [iFax Profile] on the [Transmission Options] screen,
[Superfine (400 dpi)] or [Superfine (600 dpi)] cannot be selected.
For information on iFax profiles, refer to "iFax Profile (Specifying iFax Profiles)" (P.146).
[Communication Mode] on the [Transmission Options] screen

The communication mode can be specified only when sending e-mail using the fax
gateway feature. For other cases, e-mail is sent via G3 Auto.
For more information on the fax gateway feature, refer to "Sending an iFax to normal fax machines
via a relay station" (P.115).
[Original Size] on the [Layout Adjustment] screen

When [TIFF-S] is selected for [iFax Profile] on the [Transmission Options] screen,
iFax is sent in A4 even if a size larger than A4 is specified.
For information on iFax profiles, refer to "iFax Profile (Specifying iFax Profiles)" (P.146).
Appendix
iFax Profiles
z
When specifying an iFax profile

The iFax profile that can be processed varies depending on the machine that the
recipient uses. When specifying an iFax profile, confirm if it can be processed by the
recipient's machine.
16
When an iFax profile not supported by the recipient's machine is specified

If the iFax profile you specified is not supported by the recipient's machine, the image
you sent cannot be displayed or printed on the recipient's machine. Before using an
iFax profile, confirm if it can be processed by both your machine and the recipient's
machine.
TIFF files and iFax profiles that can be processed upon iFax reception
- TIFF file format: TIFF-FX (RFC2301)
- iFax profile: TIFF-S, TIFF-F, TIFF-J, TIFF-C
If receiving an unsupported iFax profile, the machine may not be able to print the file.
If receiving a TIFF-C profile, the machine prints in black and white.
Transmission conditions for broadcast transmission

- When sending a document via a broadcast transmission, it can be sent to both
iFax and regular fax addresses at the same time. To iFax addresses, the
document will be sent by e-mail, and to regular fax addresses, the document will
be sent by fax.
- When the transmission conditions are different for each address, set all addresses
to the following settings.
Transmission mode: G3 Auto
602
iFax profile :
TIFF-S
Read/send status:
None
E-mail Forwarding
If the fax you received is a JBIG-compressed image, and if the iFax profile of the
forwarding destination is set to TIFF-F, you can convert the image into MH format when
forwarding. When the iFax profile is TIFF-S, the data is forwarded with its size and
resolution unchanged.
Fax Gateway Feature
This feature can only be used when the e-mail receiving protocol is SMTP on the iFaxcompatible machine that faxes are sent to.
If an e-mail was sent by converting it into fax, and if it was not delivered successfully to
the recipient, the e-mail that was received originally will be deleted.
For more information on the fax gateway feature, refer to "Sending an iFax to normal fax machines via a
relay station" (P.115).
Restrictions on Paper Selections upon IFax Reception

The machine determines whether a TIFF file attached to an e-mail complies with the
content type defined in RFC2301 and RFC3250. If the content type is compliant with
RFC2301 and RFC3250, the machine selects an appropriate paper to render the file
image as a fax-received image.
Even if the file was received via iFax, if its content type is not compliant with FRC2301
or RFC3250, the machine will not properly select paper for it. For example, an incoming
fax that is A4 size may be printed on B4 paper instead.
Such problems may improve depending on the usage. Contact our Customer Support
Center for further information.
Depending on the system environment (such as the restrictions on your e-mail server),
large e-mail may not be delivered successfully. If sending a large e-mail by splitting it
into pages, check your system environment as well as that of the recipient to ensure it
is split small enough to be sent.
If the split pages are still too large to send, reduce their size by lowering their image or
transmission resolution.
Network Security
We do not guarantee the security of any information disclosed over the network.
Setting the System Environment for E-mail Service
To send or receive e-mail, the machine must have its system environment set up for
the e-mail service. Set up the system environment such as SMTP, POP3, and DNS
servers, as required.
Notes on Security
E-mail uses the Internet, which is a network connecting computers worldwide, as its
transmission path. Attention must be paid to security in order to avoid your e-mail being
read or tampered by third parties as other signals sent over the Internet.
Therefore, for important information, it is recommended to use other transmission
methods that guarantee security. In addition, to avoid the receipt of unwanted e-mail,
it is recommended not to disclose your e-mail address to third parties unless
necessary.
Preventing Receipt of Unwanted E-mail
The machine provides a feature that blocks unwanted e-mail sent from third parties.
This feature rejects e-mail sent from certain addresses by specifying the domains from
which e-mail can be received.
603
Appendix
Restrictions on the E-mail Server
16
16 Appendix
For information on restricting domains from which e-mail can be received, refer to "Domain Filter"
(P.301).
Notes on E-mail Receptions

E-mail of large size may not be printed due to insufficient memory. In such a case,
increase the memory size or ask the sender to lower the resolution.
Notes and Restrictions when Connecting with Internet Service Provider

This section describes notes and restrictions on features relating E-mail that accesses
with a Internet service provider (ISP).
The following shows the features relating E-mail.
z
Mail scanning
Mail Notice Service
iFax
E-mail Printing
Notes and Restrictions on accessing ISP

The following are the notes and restrictions on connecting the machine to ISP.
Appendix
16
Dial-up connection is not supported. Continuous connection is required.
Connect the machine under circumstances using IP masquerade. Assigning a global

IP address to the machine is not supported.
Make sure to assign an exclusive e-mail account to the machine for POP receiving.
Shearing an e-mail account with other users may cause troubles.
Make sure to set size limitation for sending e-mail. The applicable e-mail size may
vary depending on the ISP used, however, it is recommended you set a small value.
Continuous connection other than ADSL or cable connection is also supported;

however, it burdens the machine when image data is sent or received.
SMTP receiving is not supported. This machine supports only POP receiving.
When installing the machine in a circumstance using a mail transfer agent (MTA) in
a private segment, set the machine to fit the operation system.
When received via POP, the fax cannot be sent using the Fax Gateway feature. This
is because POP receiving does not forward an iFax document received by e-mail to
the fax machine.
For information about supported ISPs, contact our Customer Support Center.
Feature Specifications
The following shows the features relating to E-mail.
z
Transmission specifications
Supported protocol
: SMTP
Port number
: 25 fixed (cannot change port numbers)
Authentication for transmission

SMTP authentication
: supported
POP before SMTP
: Plain and APOP
Waiting time for POP authentication : cannot change
604
Encryption communication (SSL)

z
: not supported
Receiving specifications
Supported protocol
: POP3
POP3 port number
: 110 fixed (cannot change port numbers)
Authentication method for POP3
: Plain and APOP
E-mail processing after receiving POP3: delete received E-mail from a server after
receiving. Settings to store E-mail on the
server is not supported.
Encryption communication (SSL)
Note
: not supported
IMAP4 is not supported.
IP address settings
The machine does not support a global IP address. Make sure to use the machine
under circumstances using IP masquerade.
z
Operating with fixed address

Register the machine's IP address to a rooter or a server managing IP addresses for
control servers.
Operating with DHCP
Settings from the control panel

Before using mail scanning, set the maximum data size for sending E-mail on the
control panel. Refer to the ISP guidelines for the maximum limit. Recommended value
is 1 to 2 MB.
In the System Administration mode, select [System Settings] - [System Settings] - [Mail/
iFax Settings] - [Control Mail Sending] - [Maximum E-mail Size] to perform the setting.
For more information, refer to "Maximum E-mail Size" (P.323).
The following shows adequate image sizes:

z
A4 full-color 200dpi with standard compression : around 700 KB
A4 full-color 200dpi with high compression
: around 400 KB
A4 black-white 200dpi (text document)
: around 25 KB
A4 black-white 200dpi (text & photo document) : around 200 KB
Note
The sizes described above are those for sending e-mail. The actual size may be different.
Settings from CentreWare Internet Services

For settings to be performed on CentreWare Internet Services, refer to the Network
Administrator Guide.
Important Set [POP3 Server Check Interval] to 10 minutes or longer when connecting ISP.
605
Appendix
No settings are needed. Depending on settings of a rooter and a DHCP server,

registration may be needed. Confirm operation rules for the rooter and DHCP server
you use. When access is restricted by MAC address, registration to the DHCP server
may be required.
16
16 Appendix
Using the Telephone

This section describes how to use an external telephone connected to the machine with
the fax feature.
Placing a Call
The following describes how to place a call using the external telephone.
To place a call, there are the following two methods.
z Dialing with the receiver lifted (off-hook dialing)
z Dialing with the receiver resting in the cradle (on-hook dialing)
Off-hook Dialing
The following describes how to place a call with the receiver off-hook.
Pick up the receiver of the external

telephone.
Note
Appendix
16
While the machine is in the

Power Saver mode, you
cannot place a call using the
external telephone. To place a
call, press the <Power Saver>
button to switch out of the
Power Saver mode.
Specify the call destination.

z
or one-touch buttons. The address book cannot be used.
button.
Note
To cut the line, select [Exit

(Line Cut)].
If your telephone line is set to
touch-tone, [Tone (:)] does not
appear.
If you want to send tones (or
to use the touch-tone
services) while using a pulse
Some touch-tone services
may not be available even if
you set your telephone to
send tones.
When the call is connected, start speaking.
When the call is finished, place the receiver back in the cradle.
"busy".
5
606
Select [Close].
Using the Telephone
On-hook Dialing
The following describes how to place a call with the receiver on-hook. When placing a
call on-hook, we recommend turning the line monitor volume to "Loud".
The volume of the line monitor can be changed in the System Administration mode. For information on
how to change the volume, refer to "Line Monitor Volume" (P.275). By factory default, the volume is
set to [Normal].

[Fax/Internet Fax].

Receive)] on the [Advanced Fax
Features] screen.
Specify the call destination.

z
Note
To cut the line, select [Exit

(Line Cut)].
Appendix
or one touch buttons. The address book cannot be used.
displayed by selecting
[Alphanumeric] or [Symbol].
If your telephone line is set to

touch-tone, [Tone (:)] does not
appear.
16
If you want to send tones (or

to use the touch-tone
services) while using a pulse
Some touch-tone services
may not be available even if
you set your telephone to
send tones.
When the call is connected, lift the

receiver and start speaking.
After the call is finished, place the

receiver back in the cradle.
"busy".
607
16 Appendix
Simple Operating Procedures

This section lists the procedures that are most frequently asked, particularly those in
relation to the system settings.
Press the buttons in the sequence indicated by arrows.
Note
The <Log In/Out> button is described as <Log In/Out>.

The <Machine Status> button is described as <Machine Status>.
The default user ID setting is 11111.
Fax Settings
To change the name (company name) displayed on a recipient's machine
Log In/Out J Enter the user ID J [System Settings] J [System Settings] J
J [Fax Mode Settings] J [Local Terminal Information] J [Local Name]

For more information, refer to "Local Name" (P.320).
To change the name (company name) printed upon transmission
J [Fax Mode Settings] J [Local Terminal Information] J [Local Name]

For more information, refer to "Company Logo" (P.320).
Appendix
To have the name (company name) not printed upon transmission

J [Fax Mode Settings] J [Fax Defaults] J [Send Header] J [Off]
For more information, refer to "Send Header" (P.314).
16
To change the dialing method (tone-dialing/pulse dialing)

J [Fax Mode Settings] J [Local Terminal Information] J [G3 Line 1, 2, 4 - Dial Type]
For more information, refer to "G3 Line 1, 2, 4 - Dial Type" (P.320).
To change the line type (extension/outside)

J [Fax Mode Settings] J [Local Terminal Information] J [G3 Line 1, 2, 4 - Dial Type]
For more information, refer to "G3 Line 1, 2, 4 - Line Type" (P.320).
To register an address number
Log In/Out J Enter the user ID J [System Settings] J [Setup Menu] J [Address Book]
* When [Setup Menu] is being displayed on the [All Services] screen: [Setup Menu] J [Address Book]
For more information, refer to "Address Book (Address Number)" (P.334).
To print an address numbers list

Machine Status J [Billing Meter/Print Report] J [Print Report/List] J
J [Fax Mode Settings] J [Address Book]

For more information, refer to "Address Book" (P.382).
To print an activity report to check the transmission results

J [Job Status/Activity Report] J [Activity Report]
608
* When [Activity Report] is being displayed on the [All Services] screen:

[Job Status/Activity Report] J [Activity Report]
For more information, refer to "Activity Report" (P.378).
To have activity reports not printed automatically

J [Common Settings] J [Reports] J [Activity Report] J [Auto Print Off]

For more information, refer to "Activity Report" (P.284).
To change the output destination for incoming faxes
J [Fax Mode Settings] J [File Destination/Output Destination] J
J [Output Destination-Line Setup]
For more information, refer to "Output Destination - Line Setup" (P.319).
To change the output paper for incoming faxes

J [Fax Mode Settings] J [Fax Control] J [Receiving Paper Size]

For more information, refer to "Receiving Paper Size" (P.317).
To change the volume of the audio tone produced upon fax reception
J [Common Settings] J [Audio Tones] J [Ringing Volume]

For more information, refer to "Ringing Volume" (P.275).
Appendix
To change the number of rings

J [Fax Mode Settings] J [Fax Control] J [Auto Switch Attempts]
For more information, refer to "Auto Switch Attempts" (P.316).
16
To allow different sizes of original to be loaded by default

J [Fax Mode Settings] J [Fax Defaults] J [Mixed Sized Originals] J [On]
For more information, refer to "Mixed Sized Originals" (P.314).
Scan Settings
To register an e-mail/forwarding PC address
* When [Setup Menu] is being displayed on the [All Services] screen: [Setup Menu] J [Address Book]
For more information, refer to "Address Book (Address Number)" (P.334).
To print an address numbers list

J [Fax Mode Settings] J [Address Book]
For more information, refer to "Address Book" (P.382).
To constantly allow mixed sized originals to be loaded

J [Fax Mode Settings] J [Fax Defaults] J [Mixed Sized Originals] J [On]
609
16 Appendix
Copy Settings
To constantly allow mixed sized originals to be loaded
J [Copy Mode Settings] J [Copy Defaults] J [Mixed Sized Originals] J [On]
Common Settings
To change the system administrator ID
* The default setting is "11111".
For more information, refer to "System Administrator Login ID" (P.342).
To change the time for switching to the Power Saver mode

J [Common Settings] J [Machine Clock/Timers] J [Auto Power Saver]

For more information, refer to "Auto Power Saver" (P.274).
To change the volume of the machine's audio tone
J [Common Settings] J [Audio Tones] J Select a volume
Appendix
For more information, refer to "Audio Tones" (P.274).
To check the network settings (such as IP address)

16
J [Copy Mode Settings*] J [Settings List - Common Items]

[Copy Mode Settings] will be [Print Mode Settings], [Fax Mode Settings], or [Scan Mode Settings]
depending on the situation.
For more information, refer to "Settings List - Common Items" (P.379).
To print a report/list to check the machine information

Machine Status J [Billing Meter/Print Report] J [Print Report/List] J Select a report
For more information, refer to "Printing a Report/List" (P.433).
To have a report/list printed (or not printed) automatically

J [Common Settings] J [Reports] J Select a report
For more information, refer to "Reports" (P.284).
To change features to be displayed on the initial screen

J [Common Settings] J [Screen/Button Settings] J [Screen Default]

For more information, refer to "Screen Default" (P.276).
To customize the screen displayed after auto clear
J [Common Settings] J [Screen/Button Settings] J [Screen After Auto Clear]
For more information, refer to "Screen After Auto Clear" (P.276).
610
To change the feature buttons displayed on the [All Services] screen

J [Common Settings] J [Screen/Button Settings] J [All Services]
For more information, refer to "All Services" (P.276).
To change the features assigned to the custom buttons

J [Common Settings] J [Screen/Button Settings] J [Custom Button 1] to [Custom Button 3]
For more information, refer to "Custom Buttons 1 to 3" (P.276).
To check the completion of a job

Job status J [Completed Jobs]
For more information, refer to "Checking Completed Jobs" (P.356).
To display only the specified jobs on the Job Status screen (completed jobs)
J [Common Settings] J [Screen/Button Settings] J [Job Type on Job Status Screen]
For more information, refer to "Job Type on Job Status Screen" (P.276).
Appendix
16
611
16 Appendix
Appendix
16
612
17 Glossary
This chapter contains a list of terms used in this guide.
z
Glossary....................................................................................................614
17 Glossary
Glossary
Term
Glossary
17
614
Description
A3
420297 mm paper
A4
297210 mm paper
A5
210148 mm paper
Alias
An alternative name of the machine's e-mail address.

For example, when the e-mail address for the machine is
[email protected], you can use [email protected]
(alias) to reach the same location.
Auto Center
A feature that automatically moves an image to the center of

paper when copying.
Auto Clear
A feature that automatically returns the touch screen to its

default display when the machine is inactive for a period of
time.
Auto Paper Select
Based on the document loaded and the magnification

selected, the machine automatically selects an appropriate
paper size.
Auto Tray Switching
When paper runs out during copying, another tray of identical

paper size and orientation automatically begins supplying
paper.
B4
364257 mm paper
B5
257182 mm paper
Binding Shift
When creating a booklet, this feature adds margins to the

center binding area of documents.
Book Scanning
A feature that copies the left and right pages of an unfolded

document onto two separate sheets of paper.
Border Limit
(Page split threshold value)
One more sheet is used when the length of the transmitted

document exceeds the length of paper installed on the
receiving terminal. A margin at the bottom of a received
document can be eliminated so that the data can be printed on
one page.
The amount of space that can be removed from the bottom of
a document is the border limit. When the border limit value is
small, the data is printed on the next page. But when it is large,
a larger space can be cut so that data can be printed on one
page.
CMS
Color Management System. It corrects device-dependent

color differences to match the colors printed on your output
with the colors displayed on your screen.
CMYK
A color expression method for color printing, etc.

The image is separated into four colors: C (cyan), M
(magenta), Y (yellow), and K (black), and is printed using
combinations of the four colors.
Collate
A feature where each copy set is delivered in the same order

the documents were copied.
Color Gradation
Describes the degree of smoothness from one color to

another. Degrees are described by the number of graduated
steps. The higher the number, the smother the color transition.
Glossary
Term
Description
A communications network that can offer voice data
(telephone), image data (fax), video data (videotex) and PC
data (PC communication service) over the same channel.
In this guide, it is mostly referred to as transmitting/receiving
images as well as speaking with a remote user.
Cut Paper
Standard paper sizes, such as A4 and B5.
Default Screen
A screen displayed on the touch screen immediately after

switching the power on, or pressing the <Clear All> button.
The screen is also displayed when the Auto Clear feature is
used.
Default Value
A factory default value, or a value set in the System

Dial
In this guide, it refers to entering a recipient's fax number.

The method of dialing provided by the machine include:
manual dialing using the numeric keypad, speed dialing, one
touch dialing, and using the address book, etc.
Dial Tone
A tone generated from the telephone line. It indicates that you

are connected to the line.
Dial Type
The dial type of connected line. The machine offers two dial
types: Tone and 10PPS.
Document Image
An image of a document scanned by the machine.
DPI
Dots per inch. A unit used to describe printing resolution in

terms of the number of dots printed in one inch. Used as a unit
to describe resolution.
ECM
Error Correction Mode.

A type of G3 transmission. ECM transmission sends the
document image data in segments and retransmits segments
that the remote machine receives incorrectly.
"ECM" described on the [Activity Report] shows that the
communication was processed using ECM.
Edge Erase
A feature that erases the top/bottom, left/right or center edge

of a document image when copying.
Emulation
This refers to operating the printer to achieve the same print

results as when printing with other manufacturers' printers.
This mode is called the Emulation Mode.
Error Code
A code is displayed on the control panel or a report when a

problem occurs.
F Code
A transmission method defined by Communications and

Information Network Association of Japan (CIAJ) for use of
T.30 sub-addresses standardized by ITU-T. Between the
machines with the F code feature, including those
manufactured by other companies, various features making
use of F Code can be used. (: Communication standard)
With the Internet Fax (iFax) feature of the machine, you can
use F Code to forward fax documents received in mailboxes
by e-mail.
F4800
This refers to communicating with a remote terminal outside

the country.
It is also one of the Transmission Mode selections that
reduces transmission speed to enable reliable
communications even under poor line conditions.
615
Glossary
Communication(s)
17
17 Glossary
Term
Glossary
17
616
Description
Fax Gateway
Connects the Internet network to regular telephone lines,

enabling e-mail documents to be sent as fax documents to
regular fax machines.
G3
A facsimile communication system standardized by the

advisory committee for International Telecommunications
(CCITT, now the ITU-T).
Header
A record of the sender. It is printed on the top edge of a

received document.
ICM
Image Color Matching. A color management software used

with Windows 98, Windows Me, Windows 2000, Windows XP,
and Windows Server 2003. It corrects device-dependent color
differences to match the colors printed on your output with the
colors displayed on your screen.
Image Enhancement
A feature which makes the border between black and white

smooth, with rough edges reduced, giving the appearance of a
higher resolution.
Image Rotation
This feature rotates a document image by 90 degrees when

the document orientation is not the same as the paper supply
orientation.
Independent X-Y%
A feature that transforms a document image horizontally or

vertically.
Internet
A worldwide communications network that combine

miscellaneous networks.
Internet Fax (iFax)
Unlike a regular fax machine, Internet Fax uses corporate

networks or the Internet to send or receive e-mail (TIFF
attachments).
Job Offset
This feature outputs the pages in alternating offsets to make

page groupings easier to recognize.
Line Monitor
Allows you to audibly monitor a transmission through the

speaker after dialing and until you are connected.
Local Device
This term refers to this machine. This is a general term for

terminals such as telephones, facsimile machines, personal
and computers.
Low Toner Alert Tone
A tone the device sounds when the drum/toner cartridge

needs to be replaced.
Machine Ready Tone
A tone produced when the status of the machine changes from

standby to ready, such as when the power is switched on.
MIME Type
Multipurpose Internet Mail Extension.

A method for determining what kind of data was received by email. A MIME type refers to the type of data.
Multiple-Up
A feature that copies two or four documents onto one sheet of

paper.
NV Memory
A non-volatile memory, which stores the settings information

of the printer even when the printer is switched off.
Off-hook Dialing
Dialing with the handset off the hook.
On-hook Dialing
Dialing with the handset on the cradle.
Glossary
Term
Description
This refers to a product that is sold separately. In addition to
the machine's basic configuration, various optional features
are available as separately-sold optional accessories. (For
more information on optional accessories, contact our
Customer Support Center.)
PJL
Printer Job Language.

A command language for controlling printers developed by
Hewlett Packard.
Polling
A feature that allows you to retrieve a document from a remote

machine.
POP3
Post Office Protocol Version 3.

One of the commonly used communications protocols used for
receiving e-mail.
It sets up a private mailbox on a provider's e-mail server, and
receives messages when a communication is made. POP3 is
for receiving only. SMTP is used for sending e-mail.
Power Saver Feature
A feature that switches the machine status to standby after a

period of inactivity.
The following power saver features can be set for the
machine.
Low Power Mode: The power to the fuser unit and motor is
lowered when the machine is left unused
for a fixed amount of time. The touch
screen goes out, and the <Power Saver>
button lights.
Sleep Mode:
Almost all of the device is in standby mode,
power consumption uses the least power.
Print Page Buffer
A location where print data is rendered.
Printable Area
The actual area on paper which can be printed.
Profile
A protocol controlling image resolution, paper size, and other

attributes when sending or receiving faxes using Internet Fax
(iFax). The profiles that can be used vary with the Internet Fax
of the remote terminal. When specifying a profile, check that it
can be handled by the other party's iFax-compatible machine.
RAM
Random Access Memory. It is a storage device (memory)

where information can be retrieved as well as stored.
Receive Buffer
A space used to temporarily store data sent from a client

computer.
Receiving Paper Size
A feature that specifies the output paper size for received fax
documents. The specified paper size will be declared to
recipients from the sender.
Recipient
The person or terminal you send a document to. "Dialing"

indicates the operation of entering a recipient's telephone
number.
For Internet Fax (iFax), this refers to the recipient's e-mail
address.
Remote Terminal
A terminal with which you want to communicate. This is a

general term for terminals such as telephones, facsimile
machines and personal computers.
617
Glossary
Optional accessory
17
17 Glossary
Term
Glossary
17
618
Description
Resolution
Represents a fineness of detail that can be distinguished on

an image. It is usually described in terms of the number of dots
per square inch (dpi), and a higher value indicates a higher
resolution (finely represented).
ROM
Read Only Memory. It is a storage device (memory) specific

for the retrieval of information.
ROS
Raster Output Scanner. It is a device for writing image signals

to a drum (light sensitive). A ROS is often referred to as a laser
beam scanner.
Scan
Sensing or reading a paper document and converting the

optical image of the document to an electronic image.
The machine offers two scanning devices: document glass
and document feeder.
Screen
The screen that is displayed on the touch screen. It displays

messages and feature buttons.
Select
In this document, "Select" refers to highlighting a feature

selection by touching the feature button on the touch screen
with your finger.
Send Password
This feature requires to enter an "S" and the ID of a remote

terminal after entering its fax number. This prevents
transmission errors.
Sender
Originator of a communication. It is used as opposed to

"recipient".
Separator
A blank, colored, or copied paper inserted between sections or

topics in a set of documents.
Side Tray
A feature that outputs copies to the side tray with the copied
face up.
SMTP
Simple Mail Transfer Protocol.

A communications protocol (an agreement governing the way
data is transmitted) commonly used for sending and receiving
e-mail.
Start Reservation
In this guide, this refers to loading a document, selecting

features, and pressing the <Start> button immediately after
switching the power on. Once the machine is warmed up and
ready, it will automatically start copying.
Status Display Code
A code that indicates the machine status. When an error

occurs on the machine, a status display code appears on the
touch screen.
Store
In this guide, it is referred to as scanning an image of a

document and saving the image on the machine.
Stored Programming
By registering a series of operations, the machine executes

the operations with just one press of [Stored Programming] on
the touch screen.
Super G3 (SG3)
A G3 communication system conforming to ITU V.34.

This system offers higher transmission speed (33.6 kbps) than
the normal G3 mode.
Transmission Interval
The period between transmissions.
Transparency Copy
A feature that copies on transparency films or inserts a sheet

of blank or copied paper between transparency films.
Index
Numerics
<All Services> button ........................................... 42

Allocate Memory (System Settings) .................. 303
10BASE-T / 100BASE-TX connector .................. 29
allowing different sizes of original to be loaded
2 Sided Book Copy ............................................. 71
by default ........................................................... 609
2 Sided Copying .................................................. 69
allowing remote machines to retrieve documents
2 Sided Copying (System Settings) .................. 295
from your machine ............................................. 149
2 Sided Originals ............................... 126, 185, 194
Annotation ........................................................... 88
2 Sided Printing ................................................. 222
applicable line ............................................ 559, 560
2 Sided Printing (System Settings) ................... 317
attaching a cover to copies .................................. 84
2 Sided Report (System Settings) ..................... 285
Auditron Administration ..................................... 383
2 Up On Receipt (System Settings) .................. 317
Auditron Mode (System Settings) ...................... 351

Auditron Report (Copy Jobs) ............................. 384
Auditron Report (Fax Jobs) ............................... 384

Auditron Report (Print Jobs) .............................. 384
Account ID Characters (System Settings) ........ 348
Auditron Report (Scan Jobs) ............................. 384
Account Limit (System Settings) ....................... 345
authenticated user ............................................. 390
Activity Report ................................................... 378
authentication and auditron administration
Activity Report (System Settings) ..................... 284
................................................................... 389, 401
adding a sender name and phone number to fax
Auto Clear (System Settings) ............................ 273
.......................................................................... 608
Auto Clear Alert Tone (System Settings) ........... 275
adding originals ................................................. 101
Auto Display of Authentication Screen
adding sender name and phone number to faxes
(System Settings) .............................................. 276

Auto Job Promotion (System Settings) .............. 286
adding Stamp/Date/Page Number to copies ....... 88
Auto Job Release (System Settings) ................. 273
Address Book .................... 122, 174, 181, 381, 382
Auto Paper by Output Color .............................. 277
Auto Paper Off (System Settings) ..................... 297
(System Settings) .............................................. 334
Auto Power Saver (System Settings) ................ 274
Address Book Default (System Settings) .......... 313
Auto Print (System Settings) ............................. 273
Address Number ............................................... 334
Auto Print Delivery Confirmation Mail
Address Number (System Settings) .................. 334
(System Settings) .............................................. 324
Address Type (System Settings) ...................... 336
Auto Print Error Mail (System Settings) ............. 323
adjusting color balance ....................................... 67
Auto Receive ............................................. 161, 375
adjusting color tone ............................................. 68
Auto Reduce On Receipt (System Settings) ..... 317
adjusting copy density/sharpness/color saturation
Auto Size Detect ........................................ 129, 196
of images ............................................................ 66
Auto Switch Attempts (System Settings) ........... 316
adjusting density level ....................................... 126
Auto Tray Switching (System Settings) ............. 279
adjusting scan density and image sharpness ... 191
automatically printed reports/lists ...................... 385
adjusting the copy density ................................... 63

administrator shared job flow sheet .................. 394
administrator shared mailbox ............................ 397

Alert Tone (System Settings) ............................ 275
Background Pattern (System Settings) ............. 280
All Feature Access Settings .............................. 347

All Services (System Settings) .......................... 276
619
Index
.......................................................................... 137
Background Suppress (Photo & Text) (System

Settings)
Broadcast/Multi-Poll Report (System Settings)

.......................................................................... 284
...........................................................................298
Build Job .............................................................. 98
Background Suppression ...................................192
Build Job - Separators Tray (System Settings) . 297
Background Suppression (B/W Copy) (System
built-in fonts ....................................................... 558
Settings) .............................................................283
Background Suppression (Color Copy) (System
Settings) .............................................................283
Background Suppression (Scan Jobs) (System
<C (Clear)> button ............................................... 42
Settings) .............................................................283
Calculator % ........................................................ 58
Background Suppression (System Settings) ....294,
calibration .......................................................... 430
309
Calibration (System Settings) ............................ 283
Background Suppression Level (System Settings) ..
calling stored programs ..................................... 220
312
Cancel ............................................................... 355
Background Suppression Level (Text) ...............298
canceling printing a job status/activity report ..... 609
Banner Sheet (System Settings) .......................306
Center Erase/Binding Erase (System Settings)
Banner Sheet Tray (System Settings) ...............306
.......................................................................... 310
Base Tone (System Settings) ............................275
center output tray ................................................ 28
Basic Features - 2nd Column ............................313
center tray ........................................................... 34
Basic Features/iFax ...........................................126
center tray exit ..................................................... 33
Batch Print .........................................................208
CentreWare Internet Services ................... 224, 235
Batch Send (System Settings) ...........................316
changing output destination .............................. 319
Billing - Day Time (System Settings) .................338
changing the fax dialing method (tone/pulse) .... 608
Billing - Late Night Time (System Settings) .......338
changing the line type (external/internal) .......... 608
Billing - Night Time (System Settings) ...............338
changing the name (company name)
Billing Data List ..................................................382
displayed on a recipients machine ................... 608
Billing Meter/Print Report ...................................376
changing the name (company name)
Binding Erase ....................................................198
printed upon transmissions ............................... 608
Binding Erase (System Settings) .......................295
changing the number of rings ............................ 609
Book Scanning .....................................70, 131, 195
changing the output destination for incoming faxes
Index
Booklet .................................................................81
.......................................................................... 609
Booklet Creation ..........................................81, 222
changing the output paper for incoming faxes .. 609
booklet tray ..........................................................34
changing the paper size .................................... 253
booklet unit ..........................................................34
changing the volume of the audio tone produced
Border Limit (System Settings) ..........................317
upon fax reception ............................................. 609
bottom left cover ..................................................29
Chapter Start/Separators .................................... 99
Box Selector - Line Setup (System Settings)
Charge Print ...................................................... 223
...........................................................................318
Charge Rate Per Unit ........................................ 350
Box Selector List ................................................382
Check Password ............................................... 328
breaker .................................................................37
Check User Details (System Settings) .............. 351
Broadcast ...........................................................152
checking completed jobs ................................... 356
Broadcast Communication Mode (System Settings)
checking fax transmission results ...................... 608
...........................................................................321
checking paper tray status ................................ 372
Broadcast iFax Profile (System Settings) ..........321
cleaning the machine ........................................ 425
Broadcast Report ...............................................385
<Clear All> button ................................................ 41
Broadcast Send .........................114, 121, 152, 156
Color .................................................................... 63
620
Color (System Settings) .................................... 280
Copy Output - Separators Tray (System Settings) ..
Color Balance ..................................................... 67
296
Color Balance - Black (System Settings) .......... 295
Copy Output (System Settings) ......................... 295
Color Balance - Cyan (System Settings) .......... 294
copy paper ......................................................... 552
Color Balance - Magenta (System Settings) ..... 294
copy paper size ................................................. 552
Color Balance - Yellow (System Settings) ........ 294
Copy Tab (System Settings) .............................. 292
Color Effects ....................................................... 64
copying facing pages onto separate sheets ........ 70
Color Shift ........................................................... 68
copying multiple sheets onto one sheet .............. 85
Color Shift (System Settings) ............................ 295
Cover Note ........................................................ 137
Color Space ...................................................... 192
Cover Note (System Settings) ........................... 336
Color Space (System Settings) ......................... 312
Covers ................................................................. 84
color support ..................................................... 552
Create/Check User Accounts (System Settings)
Combine Original Sets ...................................... 101
........................................................................... 344
Comments (System Settings) ........................... 341
creating a booklet ................................................ 81
Comments List .................................................. 382
<Custom 2> button .............................................. 42
Common Settings ............................................. 272
<Custom 3> button .............................................. 42
communication mode ........................................ 559
Custom Buttons 1 to 3 (System Settings) .......... 276
Communication Mode (System Settings) .. 314, 336
Custom Colors (System Settings) ..................... 299
communication speed ............................... 559, 560
Custom Paper Name (System Settings) ............ 277
Company Logo (System Settings) .................... 320
Custom Space (System Settings) ...................... 309
confirmation indicator .......................................... 31

confirming remote machine response prior to
transmission ...................................................... 151

Date (System Settings) ...................................... 272
Connection Interval (System Settings) .............. 273
Date Format (System Settings) ......................... 279
Connection to Time Server (System Settings) .. 273
Date Position (Side 2) (System Settings) .......... 298
Consumables .................................................... 387
Date Position (System Settings) ........................ 296
consumables ..................................................... 410
Daylight Savings (system settings) .................... 273
continuous copy speed ..................................... 555
Default Language (System Settings) ................. 277
continuous print speed ...................................... 557
Default Print Paper Size (System Settings) ....... 286
Contrast ...................................................... 67, 192
Default Programming ......................................... 375
Contrast (System Settings) ....................... 294, 309
Delayed Print ..................................................... 223
contrast dial ......................................................... 41
Delayed Start ..................................................... 135
control panel ................................................. 28, 41
Delayed Start (System Settings) ....................... 337
Control Panel Alert Tone (System Settings) ..... 274
Delete All Data (System Settings) ..................... 285
Control Panel Select Tone (System Settings) ... 274
Delete Document After Retrieval
Copies ................................................................. 70
(System Settings) .............................................. 329
Copy .................................................................... 56
Delete Encryption (System Settings) ................. 290
<Copy> button .................................................... 42
Delete Expired Documents (System Settings) .. 329
Copy Control (System Settings) ........................ 297
Delete Form (System Settings) ......................... 305
Copy Defaults (System Settings) ...................... 293
Delete Outside/Delete Inside ............................. 102
Copy Job Complete Tone (System Settings) .... 274
deleteing private print documents ...................... 358
Copy Mode Settings .......................................... 379
deleting a stored program .................................. 218
Copy Mode Settings (System Settings) ............ 292
deleting charge print documents ....................... 359
Copy Output ........................................................ 79
deleting documents stored in the public mailbox

................................................................... 365, 366
621
Index
confirming the fax job in the job status .............. 111
deleting outside or inside of the selected area
when copying .....................................................102

deleting secure print documents ........................361
Edge Erase .................................................. 74, 197
deleting stored documents .................................357
Edge Erase - Left & Right Edges (System Settings)
Delivery Confirmation Method (System Settings)
.......................................................... 295, 310, 318
...........................................................................321
Edge Erase - Top & Bottom Edges (System Settings)
Delivery/Read Receipts (System Settings) ........314
.......................................................... 295, 310, 317
Density (System Settings) .................................280
Edge Erase (System Settings) .......................... 310
density levels .....................................................191
Edit Recipient .................................................... 178
<Dial Pause> button ............................................42
E-mail ........................................................ 174, 559
Dial Type ............................................................320
E-mail Address (System Settings) ............. 336, 345
dial type .............................................................320
E-mail Control (System Settings) ...................... 323
dimensions .........................................................556
E-mail Printing ........................................... 223, 229
dimensions/weight .............................560, 561, 562
E-mail Receive Protocol (System Settings) ....... 302
Direct Fax ..........................................................237
E-mail/Internet Fax Settings (System Settings) . 323
Display Consumables Screens (System Settings)
emulation ................................................... 558, 564
...........................................................................289
Doc for Polling - Auto Delete (System Settings)
emulation mode ................................................. 564

encryption software ............................................. 23
...........................................................................315
enlarged copies ................................................... 56
document cover ...................................................28
entering numbers using address number .......... 123
Document Expiry Date (System Settings) .........327
entering specific symbols .................................. 124
document feeder ..................................48, 106, 166
entering text ....................................................... 271
document feeder glass ........................................31
entering/changing stored program name .......... 219
document feeder tray ...........................................31
erasing edges and margin shadows in
document glass ..............................28, 49, 107, 167
the document ............................................... 74, 197
document guides .................................................31
erasing the background color of
document jams ..................................................543
documents/adjusting contrast ...................... 67, 192
Document Name ................................................202
error code .......................................................... 465
document output tray ...........................................31
Error History Report .................................. 378, 388
document size ....................................................552
ESC/P Settings List ........................................... 380
document size/type ............................................560
ESC/P Stored Programming List ....................... 380
Documents Retrieved By Client (System Settings)
ESP/P User Defined List ................................... 380
Index
...........................................................................326
exit cover ............................................................. 34
DocuWorks ........................................................186
Extended Features Settings List ............... 381, 382
DocuWorks High Compression ..........................187
extension flap .................................................... 250
Domain Filter (System Settings) ........................301

Domain Filter List .......................................381, 382
drum cartridge ......................................30, 410, 415

Dual - Non-target Area Color (System Settings)
F Code ............................................................... 143
...........................................................................294
F Code (System Settings) ................................. 337
Dual - Target Area Color (System Settings) ......294
F4800 ................................................................ 135
Dual Color - Source Color (System Settings) ....293
Facsimile Information Services ......... 148, 151, 163
duplex module cover ............................................29
Failed Access Log (System Settings) ................ 348

Fault Tone (System Settings) ............................ 275
Faults ................................................................. 388
Fax .................................................................... 121
622
Fax Billing Data (System Settings) ................... 350
fax interface connector ........................................ 29

Fax Mode Settings ............................................ 381
G3 ...................................................................... 135
Fax Mode Settings (System Settings) ............... 313
G3 Line 1, 2, 4 - Dial Type (System Settings) ... 320
Fax Number (System Settings) ......................... 336
G3 Line 1, 2, 4 - Fax ID (System Settings) ........ 320
Fax Receiving Mode ......................................... 375
G3 Line 1, 2, 4 - Line Type (System Settings) ... 320
Fax Receiving Mode (System Settings) ............ 317
General Settings ................................................ 184
Fax Screen Default (System Settings) .............. 313
general shared mailbox ..................................... 397
Fax Transfer - Add Sender Header
gradation ............................................................ 552
(System Settings) .............................................. 322
gradation adjustment ......................................... 430
Fax Transfer from Address Book
Group Send (System Settings) .......................... 340
(System Settings) .............................................. 322

Fax Transfer Maximum Data Size
(System Settings) .............................................. 322

Fax/Internet Fax ................................................ 121
handle .................................................................. 30
Feature Access (System Settings) .................... 345
handling error terminations ................................ 368
Feature in 2nd Column (System Settings) ........ 308
having activity reports not printed automatically 609
Features Allocation (System Settings) .............. 292
heavyweight settings ......................................... 277
File Destination - Line Setup (System Settings)
Hidden Text ......................................................... 96
.......................................................................... 319
Hide Account ID (***) ......................................... 348
File Destination (System Settings) .................... 318
Hide User ID (System Settings) ......................... 347
File Format ........................................................ 186
hole punching ...................................... 81, 561, 562
File Format (System Settings) .......................... 309
HP-GL/2 Auto Layout Memory (System Settings)
File Name .......................................................... 200
........................................................................... 303
File Name Conflict ............................................. 201
HP-GL/2 Palette List .......................................... 380
Fine-tune 100% (System Settings) ................... 297
HP-GL/2 Settings List ........................................ 380
finisher interface top cover .................................. 34
HP-GL/2 Stored Programming List .................... 380
finisher top cover button ...................................... 33
HP-GL2 emulation ............................................. 584
finisher transport cover ....................................... 33

finisher tray ................................................... 33, 34
first copy output time ......................................... 553

iFax Control (System Settings) .......................... 320
Folding ................................................................ 96
iFax Profile ......................................................... 146
Fonts List .......................................................... 380
iFax Profile (System Settings) ................... 314, 339
Force Watermark - Client Print
iFax to E-mail (System Settings) ....................... 326
(System Settings) .............................................. 280
iFax to iFax (System Settings) ........................... 326
Force Watermark - Copy Job
iFax Transmission ............................................. 116
(System Settings) .............................................. 280
Image Compression .......................................... 199
Force Watermark - Mailbox Print
Image Compression (System Settings) ............. 310
(System Settings) .............................................. 280
Image Enhancement ................................... 67, 192
Forwarding Specification ................................... 182
Image Enhancement (System Settings) ............ 283
Free ................................................................... 196
Image Options ................................................... 191
From .................................................................. 178
Image Quality .............................................. 64, 191
front cover ............................................... 28, 33, 34
Image Quality (System Settings) ............... 278, 282
fuser .................................................................... 30
image quality problems ...................................... 443

Image Rotation .................................................... 76
623
Index
First Name (System Settings) ........................... 339
Image Rotation (System Settings) .....................295
Image Rotation Direction (System Settings) ......295

Image Shift ...................................................74, 197
Keyboard ........................................................... 176
Image Shift - Side 1 (System Settings) ..............295
Keyboard Input Restriction (System Settings) ... 288
Image Shift - Side 2 (System Settings) ..............295

Image Transfer Screen (System Settings) .........312
Incoming iFax Output Destination

(System Settings) ..............................................322
label paper ......................................................... 248
Incoming iFax Print Options
Language .......................................................... 277
(System Settings) ..............................................321
Last Name (System Settings) ............................ 339
Independent X-Y% ...............................................57
Layout Adjustment ....................................... 69, 194
Index (System Settings) .....................................336
left center cover ................................................... 29
Initialize Hard Disk (System Settings) ................285
left cover .............................................................. 31
inner cover ...........................................................31
Left Page then Right .......................................... 195
inserting blank sheets between transparencies ...85
license ................................................................. 23
interface .............................................................558
Lighten/Darken .............................................. 63, 66
<Interrupt> button ................................................42
Lighten/Darken (System Settings) ..... 294, 309, 314
Interrupt indicator .................................................42
LINE 1 ................................................................. 32
LINE 2 ................................................................. 32
LINE 4 ................................................................. 32
Line Monitor Volume (System Settings) ............ 275
Job Assembly ......................................................98
line type ............................................................. 320
Job Counter Report ...........................................383
Link Job Flow Sheet to Mailbox (System Settings)
Job Flow Error Report ........................................386
.......................................................................... 329
Job Flow Error Report (System Settings) ..........285
linking job flow sheets to mailboxes .................. 399
Job Flow Sheet Keywords
loading documents ............................................ 166
(System Settings) ..............................................334
loading paper ..................................................... 249
job flow sheet shared by general users .............394
loading paper in the Tray 5 (Bypass) ................ 250
job flow sheet types ...........................................394
local access ....................................................... 391
Job Flow Sheets (System Settings) ...................330
local machine authentication ............................. 390
job flow sheets created on
Local Name (System Settings) .......................... 320
the Check Mailbox screen .................................395
Local terminal information ................................. 124
job flows created on the Job Flow Sheets screen
Local Terminal Information (System Settings) .. 320
Index
...........................................................................395
locking casters ..................................................... 28
Job History Report .............................................378
<Log In/Out> button ............................................ 41
Job History Report (System Settings) ................284
Login Name ....................................................... 183
<Job in Memory> indicator ..........................41, 433
Job Status ..........................................................354
(System Settings) .............................................. 344
<Job Status> button .............................................41
Login Setup/Auditron Mode (System Settings)
Job Status/Activity Report ..................................378
.......................................................................... 350
Job Template List ..............................................381
Low Power mode ................................................. 38
Job Type on Job Status Screen (System Settings)
Low Toner Alert Tone (System Settings) .......... 275
...........................................................................276
jobs that can be managed for each service .......404
JPEG .................................................................187
machine components .......................................... 28
624
machine configuration ....................................... 371
Maximum Image Size (System Settings) ........... 337
machine information .......................................... 371
Maximum Login Attempts (System Settings) ..... 343
Machine Password (System Settings) .............. 320
maximum power ................................................ 556
Machine Ready Tone (System Settings) .......... 274
Maximum Stored Pages (System Settings)
Machine Status ................................................. 370
........................................................... 297, 311, 318
<Machine Status> button .................................... 41
memory capacity ............................................... 558
machine trouble ................................................ 438
Memory Full Procedure (System Settings)
........................................................... 297, 311, 318
(System Settings) .............................................. 301
Message ............................................................ 179
magnification ..................................................... 554
messages .................................................. 465, 525
Mailbox .............................................................. 204
Millimeters/Inches (System Settings) ................ 288
Mailbox (System Settings) ................................ 328
Mirror Image/Negative Image .............................. 77
Mailbox Access (System Settings) .................... 352
Mixed Sized Originals .......................... 73, 130, 196
Mailbox Documents Report (System Settings) . 284
Mixed Sized Originals - Copy to Side 2
mailbox job flow sheet ....................................... 394
(System Settings) .............................................. 297
Mailbox List ....................................................... 383
Mixed Sized Originals (System Settings)
Mailbox Name (System Settings) ...................... 329
........................................................... 295, 309, 314
Mailbox Receive ................................................ 162
Mixed Sized Originals Scanning Mode .............. 315
Mailbox Receive Display Priority (System Settings)
More... ............................................................... 187
.......................................................................... 318
moving the position of the paper guides ............ 252
Mailbox Report .................................................. 385
Multi-page TIFF ................................................. 187
Mailbox Viewer2 ........................................ 171, 224
Multiple-Up .......................................... 85, 147, 222
Multi-poll Report ................................................ 386
(System Settings) .............................................. 326

making 2 sided copies ........................................ 69
making 2-sided copies of facing pages ............... 71

network authentication ....................................... 391
operation ............................................................. 98
Network Browser ............................................... 182
making copies with the image rotated ................. 76
Network Scan Driver .................................. 224, 232
making enlarged copies spread over multiple
Network Scanner Utility2 ................................... 224
sheets ................................................................. 86
Network Settings (System Settings) .................. 300
making enlarged/reduced copies ........................ 56
Next Recipient ................................................... 121
making multiple copies on a single sheet ........... 96
Non-Copy Job Complete Tone (System Settings)
making multiple copies on one sheet .................. 87
........................................................................... 275
making reversed copies of images ..................... 77
non-standard size document ............................... 72
manageable features and services ................... 402
Non-target Area Color ......................................... 62
managing documents security ............................ 95
notes and restrictions ........................................ 599
Manual Receive ........................................ 161, 375
numeric keypad ................................................... 42
Manual Send ..................................................... 151

Manual Send (System Settings) ....................... 316
Max No. of Pages for Split Send (System Settings)

.......................................................................... 324
Odd Page 2 Sided (System Settings) ................ 286
Maximum Address Entries (System Settings) ... 323
off-hook dialing .................................................. 606
maximum continuous copy run ......................... 556
Offset Stacking (System Settings) ..................... 285
Maximum E-mail Size (System Settings) .......... 323
one touch button panels ...................................... 42
maximum fill line ............................................... 250
one touch buttons ........................................ 42, 123
625
Index
making copies with different settings in a single
On-hook Dialing .................................................151
paper capacity ................................................... 560
on-hook dialing ..................................................607
paper feed capacity ........................................... 562
<Online> indicator ................................................41
paper feed method/capacity .............................. 556
OP.TEL ................................................................32
paper guides ...................................................... 251
Operation of Up/Down Buttons (System Settings)
paper jam .......................................................... 525
...........................................................................289
paper jams ......................................................... 525
original changing speed .....................................560
paper size .......................................................... 562
Original Orientation (System Settings) ......295, 309
Paper Size / Auto Paper Select (System Settings) .
Original Size ........................................72, 129, 196
277
Original Size Defaults (System Settings) ...........299
Paper Size Settings (System Settings) ............. 286
Original Type .......................................65, 127, 186
paper size/supported paper ............................... 561
Original Type - Auto (Black) (System Settings)
paper sizes for auto 2-sided copying ................. 562
...........................................................................294
paper stopper ...................................................... 28
Original Type - Auto (System Settings) .............294
Paper Supply ....................................................... 58
Original Type - Lightweight Originals
paper supply (selecting the paper for copying) ... 58
(System Settings) ..............................................298
Paper Supply (System Settings) ....................... 293
Original Type (System Settings) ........294, 309, 314
Paper Type (System Settings) .......................... 277
Originals ...............................................................70
Paper Type Mismatch (System Settings) .......... 306
Originals Orientation ............................77, 185, 198
Paper Type Priority (System Settings) .............. 278
Out of Paper Warning Tone (System Settings) .275
paper types ........................................................ 240
Output Color ................................................60, 184
paper weight ...................................................... 562
Output Color (System Settings) .........................293
parallel interface connector ................................. 29
Output Color Recognition (System Settings) .....282
Passcode Entry from Control Panel
Output Destination - Line Setup (System Settings)
(System Settings) .............................................. 350
Index
...........................................................................319
Password ........................................................... 183
Output Destination (System Settings) ........296, 318
Password (System Settings) ..................... 340, 345
Output Format ..............................................79, 199
PCL Form List ................................................... 380
output format ......................................................560
PCL Settings List ............................................... 380
output method ....................................................562
PDF ................................................................... 186
output resolution ........................................552, 557
PDF High Compression ..................................... 187
Output Size Defaults (System Settings) ............311
PDF Settings List ............................................... 379
output tray ......................................................28, 34
personal job flow sheet ...................................... 394
output tray capacity ............................................556
personal mailbox ............................................... 397
outputting by specifying finishing .........................79
Photo ................................................................. 186
overview of Auditron Administration ..................401
Photo & Text Recognition (System Settings) .... 282
overview of authentication .................................390
Photo & Text/Printed Original
Overwrite Hard Disk ...........................................373
(System Settings) .............................................. 298
Overwrite Hard Disk (System Settings) .............289
Photo Image Quality (System Settings) ............ 283

Photo Reproduction Level (System Settings) .... 283
Photographs ...................................................... 191

PJL Output Command Control (System Settings)
Page - Position (System Settings) .....................296

page description language .................................557
Page Number Position (Side 2)
.......................................................................... 348
PJL Receive Command Control (System Settings)
.......................................................................... 348
(System Settings) ..............................................299
PKI (Public Key) Settings (System Settings) ..... 301
Page Number Style (System Settings) ..............296
plain paper (printable paper) ............................. 240
626
polling ................................................................ 148
printing security print documents ............... 358, 361
POP3 Server Settings (System Settings) ......... 301
printing stored documents ................................. 357
Port Number (System Settings) ........................ 340
Priority Send ...................................................... 135
Port Settings (System Settings) ........................ 300
Private Charge Print .................................. 223, 357
Poster .......................................................... 86, 222
problem solving ................................................. 435
PostScript Default Color (System Settings) ...... 307
profile ................................................................. 560
PostScript Font Absence (System Settings) ..... 307
Programming ..................................................... 374
PostScript Font Substitution (System Settings)
Promote Job ...................................................... 355
.......................................................................... 307
Proportional ................................................. 57, 198
PostScript Fonts List ......................................... 380
Protocol Settings (System Settings) .................. 300
PostScript Memory (System Settings) .............. 303
PS Logical Printers List ..................................... 380
PostScript Paper Supply (System Settings) ...... 307
Pseudo-Photo Gradation Mode (System Settings)
power ................................................................ 556
........................................................................... 318
Power Off Report .............................................. 386
Public Mailbox ................................................... 149
<Power Saver> button ........................................ 41
punch scrap container ....................................... 423
Power Saver mode ............................................. 38

power switch ....................................................... 28
preferentially printing pending jobs ................... 367

Preset Repeat Image .......................................... 96
Read Receipts ................................................... 200
Primary Relay Station ID ................................... 159
Read Status (MDN) (System Settings) .............. 324
Print ................................................................... 228
Receive Control (System Settings) .................... 348
Print Area (System Settings) ............................. 305
Receive Default (System Settings) .................... 316
print driver ......................................................... 222
Receiver ............................................................ 151
Print from Mailbox ............................................. 223
Receiving Buffer - EtherTalk (System Settings)

........................................................................... 305
Print Mode Settings ........................................... 379
Receiving Buffer - IPP Spool (System Settings)
Print Mode Settings (System Settings) ............. 303
........................................................................... 304
print quality trouble ............................................ 443
Receiving Buffer - LPD Spool (System Settings)
Print User ID (System Settings) ........................ 306
........................................................................... 304
printable area .................................................... 589
Receiving Buffer - NetWare (System Settings) . 304
Printer Lockout Duration (System Settings) ...... 274
Receiving Buffer - Parallel (System Settings) .... 303
printing a job status/activity report .................... 608
Receiving Buffer - Port 9100 (System Settings)
printing a report/list ................................... 378, 433
........................................................................... 305
printing an activity report ........................... 608, 609
Receiving Buffer - SMB Spool (System Settings)
printing an activity report to check
........................................................................... 304
the transmission results .................................... 608
Receiving Buffer - USB (System Settings) ........ 304
printing an address numbers list ............... 608, 609
Receiving Paper Size (System Settings) ........... 317
printing control number on the background ........ 92
Recipient Name (System Settings) .................... 336
printing delayed print documents ...................... 364
Recipient on Activity Report (System Settings)
printing documents stored in the public mailbox
........................................................................... 285
.......................................................................... 365
Recipient Print Sets ........................................... 141
printing iFax ...................................................... 117
Recipient(s) ....................................................... 177
printing multiple copies at the remote machine
recording paper size .......................................... 559
.......................................................................... 141
Redial Attempt (System Settings) ...................... 316
printing sample print documents ....................... 363
Redial Interval (System Settings) ...................... 316
printing secure print documents ................ 358, 361
627
Index
Print Mode ......................................................... 373
Reduce 8.5 x 11" Original to A4 (System Settings)
Save Cancelled Faxes (System Settings)
...........................................................................318
.......................................................................... 316
Reduce/Enlarge .........................................131, 198
Save in (System Settings) ................................. 339
Reduce/Enlarge (System Settings) ....................293
Save Undelivered Faxes (System Settings) ...... 316
Reduce/Enlarge -2nd to 4th Buttons
Saved Faxes - Auto Delete
(System Settings) ..............................................308
(System Settings) .............................................. 316
Reduce/Enlarge Presets (System Settings)
saving the scanned data ................................... 171
...................................................................299, 311
Scan .................................................................. 231
reduced copies ....................................................56
Scan Defaults (System Settings) ....................... 308
registering an address number ..........................608
scan density ...................................................... 191
registering stored programs ...............................218
Scan Mode Settings .......................................... 380
Relay Broadcast (System Settings) ...................338
Scan Mode Settings (System Settings) ............. 308
Relay Broadcast Report .....................................386
Scan Options ..................................................... 129
Relay Broadcast Report (System Settings) .......284
Scan Resolution ................................................ 194
Relay Station Setup (System Settings) ..............336
scan resolution .......................................... 552, 558
remote access ...................................................392
Scan Resolution (System Settings) ................... 309
remote authentication ........................................391
Scan Service (System Settings) ........................ 311
Remote Mailbox .................................................141
scan size ........................................................... 558
Remote Mailbox (System Settings) ...................337
Scan Size Defaults (System Settings) ....... 310, 319
Removing/Confirming Specified Recipient ........125
Scan to Mailbox ......................................... 180, 558
Repeat Image ......................................................87
Scan to PC ................................................ 181, 559
replacing the stamp cartridge ............................423
scanning a color photograph ............................. 191
Reply To ............................................................201
scanning both sides of a document ........... 185, 194
Reset Account ...................................................346
Scanning Color (System Settings) .................... 308
<RESET> button ..................................................29
scanning density ........................................ 559, 560
Reset Total Impressions (System Settings) .......346
scanning different size documents simultaneously
Reset User Accounts (System Settings) ............346

Resolution ..........................................................128
............................................................ 73, 130, 196

Scanning Facing Pages on Separate Sheets
Index
resolution ...........................................................557
.......................................................................... 131
Resolution (System Settings) ....................314, 336
scanning facing pages on separate sheets ....... 195
Response to Read Receipts
scanning gradation ............................................ 558
(System Settings) ..............................................324
scanning speed ................................................. 558
Retrieve Programming .......................................373
Screen After Auto Clear (System Settings) ....... 276
retrieving documents from remote machines .....148
Screen Default (System Settings) ..................... 276
<Review> button ..................................................41
Screen/Button Settings (System Settings) ........ 276
Right Page then Left ..........................................195
Secondary Relay Station ID .............................. 159
Ringing Volume (System Settings) ....................275
Secure Print ....................................................... 223
RSA BSAFE .........................................................23
Secure Watermark .............................................. 95

select the copy ratio ............................................ 56
selecting a communication mode ...................... 134

selecting iFax/Fax ............................................. 121
Sample Set ................................................100, 223
selecting image quality ........................................ 64
Sample Set (System Settings) ...........................296
selecting image quality type ................................ 65
Saturation ............................................................66
selecting the color to copy ................................... 60
Saturation (System Settings) .....................294, 311
selecting the color to scan ................................. 184

selecting the document type .............................. 186
628
selecting the format of scanned data ................ 186
specifying a scanning ratio ................................ 198
selecting the image quality type for the document
specifying a scanning resolution ........................ 194
.......................................................................... 127
specifying a scanning size ................................. 196
selecting the paper for copying ........................... 58
specifying an image compression ratio
Send from Mailbox ............................................ 204
when scanning ................................................... 199
Send Header ..................................................... 137
specifying destination using one touch buttons
Send Header - Polling (System Settings) ......... 315
........................................................................... 123
Send Header (System Settings) ............... 314, 608
specifying destination using the address book .. 122
Send Options .................................................... 133
specifying destination using the keyboard screen
Sender ID (System Settings) ............................ 316
........................................................................... 124
sending a fax with/without a sender name and
specifying iFax Profiles ...................................... 146
phone number ................................................... 608
specifying Send Priority ..................................... 135
sending document size ............................. 559, 560
specifying Send Time ........................................ 135
Sending Faxes to Multiple Recipients ............... 121
specifying the destination .................................. 108
sending in sections ........................................... 200
specifying the filename to be saved .................. 202
sending multiple documents ............................. 147
specifying the filename to be sent ..................... 200
Serial Number ................................................... 371
Specifying the iFax Subject ............................... 140
Server ............................................................... 182
specifying the orientation of the loaded documents
Server Name/IP Address (System Settings) ..... 339
............................................................................. 77
Service Rep. Restricted Operation
specifying the scan ratio for the original ............ 131
(System Settings) .............................................. 291
specifying the scan size for the document ........... 72
setting procedures when a file name conflicts .. 201
specifying the scan size for the original ............. 129
Settings List - Common Items ................... 379, 381
specifying the scanning resolution ..................... 128
Setup Menu (System Settings) ......................... 328
<Speed Dial> button ............................................ 42
Shadow Suppression ........................................ 192
Speed Dialing .................................................... 123
Shadow Suppression (System Settings) ........... 309
Split Send .......................................................... 200
Shadow Suppression Level (System Settings)
SSL/TLS Communication (System Settings) ..... 302

SSL/TLS Port Number (System Settings) ......... 302
Shared Name .................................................... 183
stamp ................................................................. 424
Shared Name (SMB Only) (System Settings) ... 339
Stamp Color (System Settings) ......................... 296
Sharpness ................................................... 66, 192
Stamp Density (System Settings) ...................... 298
Sharpness (System Settings) ................... 294, 309
Stamp Position (Side 2) (System Settings) ....... 298
shifting the image copy position .......................... 74
Stamp Position (System Settings) ..................... 296
side output tray ................................................... 30
Stamp Size (System Settings) ........................... 296
Sideways Images .............................................. 186
Stamp Text (System Settings) ........................... 296
Single Color (System Settings) ......................... 293
stand .................................................................... 33
Skip Blank Pages .............................................. 127
standard paper .................................................. 241
Skip Blank Pages (System Settings) ................ 314
Standard Size .................................................... 130
Sleep Mode ......................................................... 38
Standard size ..................................................... 196
SMTP Server Settings (System Settings) ......... 301
Standard Size Originals Scanning Mode
Software Download (System Settings) ............. 291
(System Settings) .............................................. 315
Software Options (System Settings) ................. 285
staple cartridge ...................................... 33, 34, 410
software version ................................................ 372
staple cartridge (C Finisher with Booklet Maker)
Source Color ....................................................... 62
........................................................................... 410
space requirements .................................. 557, 562
staple cartridge (C Finisher) .............. 418, 546, 548
special media .................................................... 245
629
Index
.......................................................................... 312
staple cartridge (for C Finisher and
TIFF ................................................................... 187
C Finisher with Booklet Maker) ..........................420
TIFF Format (System Settings) ......................... 312
staple cartridge for 50 sheets XE .......................410
TIFF Logical Printers List .................................. 379
staple cartridge for booklet ................................422
TIFF Settings List .............................................. 379
stapler faults ......................................................545
TIFF-F ............................................................... 146
Stapling ................................................................80
TIFF-J ................................................................ 146
stapling ......................................................561, 562
TIFF-S ............................................................... 146
<Start> button ......................................................42
Time (System Settings) ..................................... 272
<Stop> button ......................................................42
Time Server IP Address (System Settings) ....... 273
stopper .................................................................30
Time Zone (system settings) ............................. 273
stopping the fax job ............................................112
toner cartridge ..................................... 30, 410, 411
Store User Details (System Settings) ................348
top left cover ........................................................ 29
Store/Delete Programming ................................374
Top Page then Bottom ...................................... 195
Stored Documents List ......................................379
touch screen ........................................................ 41
Stored Programming Tone (System Settings) ...275
Transfer Protocol ............................................... 181
Subject ...............................................................179
Transfer Protocol (System Settings) ......... 310, 339
Substitute Tray (System Settings) .....................305
Transmission Interval (System Settings) ........... 316
supported OS .............................................557, 560
Transmission Report ......................................... 385
supported protocol .....................................557, 560
Transmission Report - Cancelled
suppressing the document background .............192
(System Settings) .............................................. 284
System Administrator Login ID (System Settings)
Transmission Report - Undelivered ................... 385
...........................................................................342
System Administrator mode ...............................258
(System Settings) .............................................. 284
System Administrator Settings (System Settings)
Transmission Report (System Settings) ............ 314
...........................................................................342
Transmission Screen (System Settings) ........... 313
System Administrators Meter (Copy Jobs)
transmission time .............................................. 559
(System Settings) ..............................................347
Transmitting 2-sided Originals ........................... 126
System Administrators Passcode (System Settings)
Transmitting Documents With a Cover Page) ... 137
............................................................................342
transparency films ............................................. 440
system settings menu list ...................................261
Transparency Separators ............................ 85, 222

Tray 1 .................................................................. 28
Tray 2 .................................................................. 28
Tray 3 .................................................................. 28
Index
Target Area Color ................................................62
Tray 4 .................................................................. 28
target job types for the Auditron Administration
Tray 5 (bypass) ................................................... 28
feature ................................................................404
Tray 5 (Bypass) - Paper Size Defaults
TEL ......................................................................32
(System Settings) .............................................. 278
Text ....................................................................186
tray capacity .............................................. 561, 562
Text & Photo ......................................................186
tray type ..................................................... 560, 561
Text Effect ..........................................................279
trouble during copying ....................................... 449
Text Effect Default (System Settings) ................279
trouble during faxing .......................................... 456
Text Size (System Settings) ..............................280
trouble during printing ........................................ 453
Text/Background Contrast (System Settings) ....280
trouble during scanning ..................................... 460
Thumbnail - Outgoing E-mail (System Settings)
troubleshooting .................................................. 436
...........................................................................309
type .................................................... 552, 557, 558
Thumbnail - Scan to PC .....................................309
types of authentication ...................................... 390
630
types of mailboxes ............................................ 397
U
unable to copy ................................................... 449
unable to print ................................................... 453
unable to receive a fax ...................................... 457
unable to send a fax .......................................... 456
unauthenticated user ........................................ 390
Undelivered Faxes ............................................ 365
Unregistered Forms (System Settings) ............. 306
Upright Images .................................................. 185
usable paper ..................................................... 243
USB 1.1 interface connector ............................... 29
USB 2.0 interface connector ............................... 29
User Account Billing Meter ................................ 377
User Details Setup (System Settings) ............... 347
User ID (System Settings) ................................ 344
User ID Characters (System Settings) .............. 347
User Name (System Settings) .................. 339, 345
using ESC/P emulation ..................................... 564
using F Code transmission ............................... 143
using remote mailbox ........................................ 141
W
warm-up time .................................................... 552
waste toner container ................................ 410, 413
waste toner container cover ................................ 30
Watermark .......................................................... 92
Watermarks ....................................................... 223
WebDAV ................................................... 171, 236
weight ................................................................ 557
Index
wheel ................................................................... 31
631
ApeosPort-II C4300/C3300/C2200 DocuCentre-II C4300/C3300/C2200 User Guide

Manual Group
Human Interface Design Development
Fuji Xerox Co., Ltd.
DE3495E2-1 (Edition 1)
May 2006
Copyright 2006 by Fuji Xerox Co., Ltd.

Ug-Apdciic4300 3300 2200

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ApeosPort-II C4300/C3300/C2200

Before Using the Machine ...................................................................................... 13

Product Overview .................................................................................................... 27

Step 3 Entering the Quantity..................................................................................50

Watermark (Printing Control Number on the Background) ................................... 92

Fax .......................................................................................................................... 105

Reduce/Enlarge (Specifying the Scan Ratio for the Original)..............................131

Adding the Sender's Address.............................................................................. 177

Send from Mailbox ................................................................................................ 203

Step 1 Opening the [Send from Mailbox] Screen ................................................204

Computer Operations ............................................................................................221

Paper and Other Media ..........................................................................................239

Changing the Paper Settings................................................................................... 255

Scan to PC Defaults ............................................................................................310

Checking Completed Jobs....................................................................................... 356

Paper Jams in the High Capacity Feeders ......................................................... 529

Copy Settings ......................................................................................................610

1 Before Using the Machine

Using This Guide ........................................................................................15

Organization of this Guide ..........................................................................16

Safety Notes ...............................................................................................18

About License .............................................................................................23

1 Before Using the Machine

Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200,

In this manual, safety instructions are preceded by the symbol .

Using This Guide

Using This Guide

Related Information Sources

Guides for Optional Accessories

Before Using the Machine

This section describes the organization of this guide.

1 Before Using the Machine

Organization of this Guide

This guide consists of the following chapters.

Organization of this Guide

In this document, "Computer" refers to a personal computer or workstation.

The following icons are used in this guide.

Indicates additional information on operations or features.

The following conventions are used in this guide:

A cross-reference included in this guide.

Refers to names of CD-ROM, features, and touch screen

Refers to folders, files, applications, button or menu names

Before Using the Machine

Indicates a hardware button on the computer.

Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:

Paper feed direction

Paper feed direction

1 Before Using the Machine

This WARNING alerts users to areas of the product where there is

This WARNING alerts users to areas of the product where there

Operator Accessible Areas

Cleaning Your Product

WARNING - Electrical Safety Information

Laser Safety Information

Before Using the Machine

1 Before Using the Machine

Operational Safety Information

Never push objects of any kind into the ventilation openings.