Rectorate

Student Services

Visa and Residence Permit

Guidelines for International Master Students
Have you been admitted to a Master Programme at ETH Zurich? These guidelines should help you
handle the immigration formalities correctly. Please consult the following websites for further information: https://www.ethz.ch/en/studies/international-immigration-housing.html

1. Is a visa necessary?
First of all, please check whether or not you need a visa to enter Switzerland. Citizens of the following EU or EFTA countries and nationals of Japan, Malaysia, New Zealand, and Singapore are exempted from the visa obligation: 1
EU countries: Austria, Belgium, Bulgaria, Czech Republic, Cyprus, Denmark, Estonia, Finland, France, Germany, Great Britain, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
EFTA countries: Iceland, Liechtenstein, Norway
Nationals of all other countries must apply for a visa at the Swiss embassy or consulate competent
for their usual place of residence.2 If you are unsure whether or not you need a visa, please ask at
the local Swiss representation office.
Please note that it usually takes 6-12 weeks to obtain a visa.
Important: Although Switzerland is an associated member of the Schengen/Dublin agreement, a
Schengen visa from another state only entitles its holder to enter and travel through Switzerland, but
not to take up residence. To do so, you need a national D visa.

2. Procedure for students without visa obligation

If you are a national of an EU or EFTA country, you do not need to obtain a visa before entering
Switzerland. However, you are obliged to register at the Citizens Registry Office (Kreisbro) at your
new place of residence within fourteen days of your arrival in Switzerland and apply for a residence
permit (see box below).
Nationals of Japan, Malaysia, New Zealand and Singapore do not require a visa to enter Switzerland. But they must submit the same documents as those students who do require a visa to obtain a
residence permit. The difference is that they do not have to wait in their home country for a decision
to be taken regarding the visa; they are free to enter Switzerland.

Although we make every effort to keep this list up-to-date, the entry requirements can change at any time. For the latest information, please consult
http://www.bfm.admin.ch/content/bfm/en/home/dokumentation/rechtsgrundlagen/weisungen_und_kreisschreiben/visa/liste1_staats
angehoerigkeit.html

A list with the addresses of all Swiss representations abroad can be found at http://www.eda.admin.ch/eda/en/home/reps.html
Please note that visa applications must be submitted to an embassy or a consulate general (not a consulate).

IMPORTANT:
Even though you do not need a visa for your stay in Switzerland, you are still obliged to obtain a residence permit as soon as you arrive. You must apply for your residence permit at the Municipal Office (Kreisbro) in charge of your place of residence 3 within 14 days of arrival.
You must produce proof of being registered at ETH Zurich, proof of having sufficient financial means
(usually for EU and EFTA citizens a letter written by a family member or a warranty written by a person living in Switzerland explicitly stating that they will cover your living expenses during your stay in
Switzerland is adequate; Citizens from Japan, Malaysia, New Zealand and Singapore must produce
a document confirming their financial means similar to that required by students with visa obligation)
and your passport.
A few weeks later an official letter will be sent to your residential address in Switzerland requesting
you to pick up your residence permit. The permit is usually valid for one year. You can apply for an
extension should your studies take longer.

3. Procedure for students with visa obligation

Your visa application must be supported by all of the documents listed below. This list has been prepared by ETH in cooperation with the Canton of Zurich Migration Office and meets the official requirements. Please note that missing documents may cause a delay of several weeks. Any additional
documents requested by the Swiss representation office at your place of residence must also be
enclosed. Students require a national D visa. This visa permits you to enter Switzerland once and to
take up residency in the canton of Zurich

Cover sheet to visa application (optional)

Please use the checklist on the ETH homepage 4 as a cover sheet for your visa application. This
helps to ensure you have included all the requested documents and it also helps the Swiss authorities when handling your dossier.

Authorisation (highly recommended!)

This document authorises ETH Zurich to get information about your visa application from the
Migration Office of the Canton of Zurich. Please note that this document does not mean that
ETH can speed up the process. Please fill in appendix 3, sign it and hand it in to the embassy
with your visa application.

Visa application form

The visa application form is provided free of charge by the local Swiss representation at your
place of residence. Alternatively, it can be downloaded from the internet in PDF format. 5 Usually, it must be submitted in triplicate. Most representations request you to present yourself in person, so please make sure in advance whether or not this is the case. Please note: the validity
period of a student visa usually starts 2-3 weeks before the start of the semester. If you
wish to enter Switzerland earlier, you must mention this in your visa application and give
a detailed explanation why you need to enter Switzerland earlier.

Passport
Copy of the first few (relevant) pages of your passport. Your passport must be valid for at least 3
months over the planned duration of your stay. This is very important your visa will not be approved if your passport expires earlier!

Passport-size pictures
3 recent passport-size pictures

In the city of Zurich, this office is called a Kreisbro, in other cities it is called Einwohnerkontrolle. There is a Kreisbro in every
city district responsible for registering all the citizens living in that particular district. Please check
https://www.ethz.ch/content/dam/ethz/main/education/internationales/pdf-en/residence-permit.pdf

https://www.ethz.ch/content/dam/ethz/main/education/internationales/pdf-en/checklist-visa-master.pdf

http://www.bfm.admin.ch/bfm/en/home/themen/einreise/visumantragsformular.html

Confirmation of registration at ETH Zurich

Please enclose the official ETH letter Confirmation of Registration and the Matriculation Confirmation, which you have received from the ETH Admissions Office. Please note that the letter
entitled Admission to Master Programme is not sufficient to obtain a visa.

Curriculum vitae / foreign language skills

Personal data sheet in German or English, provided with your signature. Foreign language skills
must be listed in detail. Please see appendix 1 for an example.

Diplomas / certificates of present and previous studies

Copies and officially certified translations in German or English.

Letter of motivation / future plans

Please write, if possible in German, a personal (short!) statement in which you declare the following:
1) The reasons why you want to study in Switzerland. Do also mention that the ETH Master programme is the next logical step in your studies following your Bachelor degree, and why the
Master programme is important for your professional future.
2) Outline your future plans upon completing your studies.

Evidence of sufficient financial means

You must produce evidence of sufficient financial means to support your stay in Switzerland.
You can do this by providing bank statements and/or scholarship awards. The Canton of Zurich
Migration Office requires confirmation from a bank with a branch in Switzerland (it doesnt have
to be a Swiss bank, but a foreign bank with a branch in Switzerland6). As a rule, you should be
able to provide evidence of having CHF 21'000 at the beginning of each year of your studies.
You yourself must be the account holder and the account balance must be shown in
Swiss Francs, Euros or US Dollars either on the bank statement or in an additional letter
from the bank. Please note: Even big and internationally well-known banks are not accepted if they do not have a branch in Switzerland. Examples of accepted banks are: Citibank, HSBC, Deutsche Bank, etc. Supporting letters of parents are not accepted.
Alternatively, you can hand in a so-called guarantee declaration. 7

Commitment to leave Switzerland on completion of studies

You must confirm in writing (in German or English) that you will leave Switzerland upon completing your studies. Please see appendix 2 for a sample letter.

Confirmation of paid tuition fees (if required by the embassy)

Many embassies require a confirmation of paid tuition fees. However, it is not possible at ETH to
pay the school fees in advance. The letter at
https://www.ethz.ch/content/dam/ethz/main/education/internationales/pdf-en/confirmation-tuitionfees.pdf confirms this. Please print it and enclose it with your visa application if required.

Procedure
Your application for a student visa will be forwarded for decision to the responsible authorities in
Switzerland. The Migration Office of the respective canton reserves the right to ask for additional
documents and information. You will be notified by post once your visa is ready for collection at your
usual place of residence.
Please be aware that being admitted to ETH Zurich does not automatically imply that you will be
granted a visa by the Migration Office. However, you should under no circumstances enter Switzerland with a tourist visa as this causes serious problems.
Fees
Three different fees are incurred during the visa procedure: When you apply to the consulate for a
6

Please check https://www.finma.ch/en/~/media/finma/dokumente/bewilligungstraeger/pdf/beh.pdf?la=en for a list of banks with

branches in Switzerland.

This means that a solvent person living in Switzerland (Swiss citizen or foreigner with B or C permit) underwrites to cover the costs
of up to CHF 21000.- for your living expenses, including accidents and illness, in addition to your return trip. The appropriate form
is sent to your home address by the Migration Office of the Canton of Zurich (once they have received your visa application).

visa, you pay the visa application fee. The canton in Switzerland processing your visa application,
i.e., the Migration Office in Zurich, charges CHF 95 for the document that entitles you to be issued
with a visa. When you register at the Citizens Registry Office (Kreisbro) in Zrich, this incurs a fee
of CHF 162 for the residence permit.
IMPORTANT:
You must in any case have a residence permit to study in Switzerland. By showing this permit and
your passport, you can enter any Schengen state without an additional visa. Within 14 days of your
arrival in Switzerland, you yourself must request the permit at the Citizens Registry Office
(Kreisbro) located in the district in which you now live. Remember to take along the ETH
confirmation of matriculation and your passport. As of 2011, non-EU/EFTA nationals are issued
with biometric identity documents and therefore have to have their biometric data recorded.
Normally, within a few weeks after your visit to the Kreisbro, you will be requested to collect your
permit. This permit is usually valid for one year at a time and can be renewed should your studies
take longer. Please remember that when you want to extend your permit you must yet again
produce proof (e.g., a bank statement) of having sufficient means (CHF 21,000) to cover your
stay.

4. Additional information
Employment in the Canton of Zurich
During the semester, you are allowed to seek employment for a maximum of 15 hours per week.
During the semester break, you can work up to 100%. In both cases, all international students will
need a work permit. Please note that applying for a work permit is only possible once you
have received your residence permit, which usually takes a couple of weeks. For further information, please consult http://www.awa.zh.ch/internet/volkswirtschaftsdirektion/awa/en/home.html
Useful links
Federal Office for Migration http://www.bfm.admin.ch/bfm/en/home.html
Canton of Zurich Migration Office www.ma.zh.ch (in German only).
Cantonal and communal authorities address list:
http://www.bfm.admin.ch/content/bfm/en/home/die_oe/kontakt/kantonale_behoerden/adressen_ka
ntone_und.html
Information for Master students at ETH Zurich: https://www.ethz.ch/en/studies/prospectivemasters-degree-students.html
Housing Office of ETH and University Zurich: http://www.wohnen.ethz.ch/index_EN
Health Insurance: https://www.ethz.ch/en/studies/international-immigration-housing/healthinsurance.html

APPENDIX 1:
Sample CV for students obliged to obtain a visa
Curriculum Vitae
Personal information
Surname

Zhang

First name(s)

Xu Example

Address

P.O. Box 1325, YuQuan Campus

Jiaotong University
200070 Shanghai
V.R. China
phone: 0086-00-00000000
e-mail: [email protected]

Date of birth

30 May 1989

Place of birth

Hangzhou

Nationality

China

Marital status

single

Parents occupation

father: bank employee

mother: bus driver

Education
09/1995-07/2001

Hubei Area Primary School, Zhabei district, Shanghai

09/2001-07/2007

Shibei Secondary School, Shanghai: lower and upper grades

09/2007-07/2012

Bachelor programme in Mechanical Engineering and Automation (Design

and Manufacturing), Jiaotong University, Shanghai

1 July 2012

degree: Bachelor of Science in Engineering

Professional experience
06/2010-09/2010

a 3-month internship at ABB Shanghai Motors Co., Shanghai

Language skills
Chinese:

mother tongue

English:

fluent (TOEFL score: 660, paper version; IELTS score: 8)

German:

good (Zertifikat Deutsch, Goethe-Institut Beijing)

Computer skills

excellent computer skills (MS Office, Photoshop)

Place, date, signature

5

APPENDIX 2:
Sample of declaration to leave Switzerland upon completion of studies for students
with visa obligation

*Name*
*Address*

Place, date

Declaration of *X*, born on *dd.mm.yyyy*, to leave Switzerland upon completion of studies at

ETH
Zurich
Dear Sir/Madam,
I have been admitted to the Master programme in *X* at ETH Zurich. My studies start on
*dd.mm.yyyy* and will presumably last until *dd.mm.yyyy*.
I herewith confirm that I will leave Switzerland immediately after having completed my studies at ETH
Zurich. Upon my return to *X*, I intend taking up work at *X*.

Yours sincerely,

APPENDIX 3:
Authorisation / Vollmacht
Students name and address:
________________________
________________________
________________________
________________________

Place and date:

________________________

Vollmacht
Hiermit ermchtige ich folgende Person an der ETH Zrich, mich im fremdenpolizeilichen Einreiseverfahren zu vertreten:
ETH Zrich
International Student Support
Annina Wanner
HG F 22.3
Rmistrasse 101
8092 Zrich

***

Authorisation
I herewith authorise the following person at ETH Zurich to substitute me in the procedure of getting a
visa:
ETH Zrich
International Student Support
Annina Wanner
HG F 22.3
Rmistrasse 101
8092 Zrich

Unterschrift / Signature:
________________________

June 2015 / awa