P.O. No.

1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

. .(..)

,
, -1, -160002
Telefax : 0172-2654468 EPABX-0172-2653735 Extn- 301 E.mail: [email protected]

To
M/S CTR Manufacturing Industries Ltd.,
Nagar road,
Pune 411 014
Memo No.

/PNT-402

Dated:
Sub: Design,

Manufacture, testing,

supply, delivery, installation,

pre-

commissioning tests and commissioning of 4 nos. Nitrogen Injection

Fire prevention & Extinguishing System (NIFPES) at Dehar Power
House, Switchyard, BBMB, Slapper against Specification No. BBMB/T316.
Reference:
1.

Your offer no.MKM/FS/25/60095/Q dt. 01.03.2006

2.

Your office reference no. MKM/FS/26/60095/Q/A dt. 19.05.2006

3.

Your office reference no. MKM/FS/27/60095/L dt. 30.07.2007

4.

Your office reference no. GM/FS/27/60095/N dt. 14.09.2007

5.

Your office reference no. GM/FS/27/60095/P dt. 19.11.2007

With reference to your offer and subsequent correspondence as referred

above, a detailed purchase order for the design, manufacture, testing, supply,

Page 1 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

delivery, installation, pre-commissioning tests & commissioning Nitrogen Injection

Fire prevention & Extinguishing Systems (NIFPES) on 4 nos. oil filled transformers
at Dehar Power House, Slapper on the following prices and terms & conditions is
hereby placed on you:Sr.
No.

Description

1
i)

2
3
Nitrogen Injection Fire 4 nos.
Prevention & Extinguishing
System
(NIFPES)
conforming to Specification
No. BBMB/ T-316 suitable
for 220kV DC input supply
(Scope of supply as per
Appendix-F).
Erection & commissioning 4 nos.
(inclusive of service tax)

ii)
iii)

Qty

Unit For Destn.

price inclusive
of packing &
forwarding
freight, excise
duty, CST, octroi
, service tax &
cess
(Rs.)
4
5,50,000

Total
For
Destn.
price
inclusive
of
packing
&
forwarding
freight, excise
duty,
CST,
octroi , service
tax & cess
(Rs.)
5
22,00,000

60,000
LS

2,40,000
LS

Spares as detailed in 1 set

67,700
67,700
Appendix- E
Grand Total
25,07,700
Rupees Twenty Five Lac Seven Thousand & Seven Hundred only

Note:
The above prices dare FIRM and inclusive of packing & forwarding charges,
freight charges, excise duty, CST, octroi, service tax and educational cess.
Insurance shall be arranged by BBMB. Any other tax/duty if applicable, later
on shall be to the suppliers account.
2.

Terms of Payment
In respect of material, 100% payment shall be made within 30 days of receipt
of material at site in good condition and according to the Specification &
physical verification and record entry by the consignee in the relevant
GR/MB. In respect of erection & commissioning charges. 100% payment shall
be made after successful erection & commissioning of the system.

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P.O. No. 1619 /P&D(TS)/PNT-402

3.

Dated: 29.11.2007

Delivery of Material & Approval of Drawings

The drawings shall be supplied within 30 days of receipt of this Purchase
Order and the same shall be approved within 20 days of receipt of the same.
If the drawings are found to be deficient in any manner, the deficiency, so
communicated, would be rectified within next 10 days. The ordered material
shall be delivered within 90 days of receipt of approval of drawings.
The delay beyond 30 days in submission of drawings in the first
instance and beyond 10 days in resubmission of drawings (after removal of
deficiencies, if pointed out) would count towards levy of penalty as per
Clause 7 of this Purchase Order.

4.

Warranty
The supplier shall be responsible to replace free of cost, with no
transportation or insurance cost to the purchaser upto the destination, the
whole or any part of the material which in normal and proper use, proves
defective in quality or workmanship, subject to the condition that the defect is
noticed within 24 months from the date, the equipment is commissioned/ put
to use by the end user or 30 months from the date of dispatch whichever
period may expire earlier, as per Clause 12 of Appendix A to the Purchase
Order.

5.

Warranty Deed
The supplier shall execute a warranty deed on the enclosed proforma
Appendix B, on

a non- judicial stamp paper as per Clause 13 of

Appendix A to the Purchase Order.

6.

Performance Bank Guarantee

The supplier shall furnish a Performance Bank Guarantee on the enclosed
proforma Appendix C to the tune of 10% of contract price as per Clause 14
of Appendix A to the Purchase Order.

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P.O. No. 1619 /P&D(TS)/PNT-402

7.

Dated: 29.11.2007

Penalty Charges
If the supplier fails to abide by the provisions of clause Delivery Period, he
shall pay @ % per week or part thereof of the contract value [Ex-works
delivery price and F&I charges (excluding taxes & duties)] of such portion of
material as has not been delivered within the Delivery Period, subject to
maximum of 10% of the contract value of the delayed/undelivered portion of
the material as penalty charges.

8.

Transportation & Handling of Material

The material shall be dispatched by rail/road on freight prepaid basis. The
supplier shall be responsible for transportation & handling of material upto
destination as per Clause 17 of Appendix A to the Purchase Order.

9.

Transit Insurance
i)

Insurance will be arranged under BBMB Open transit insurance policy

to cover transit risks. Any damages and short shipment shall be
reported to the Insurance Company M/S Cholamandalam MS General
Insurance Limited, SCO No. 118-120, Sector 34/A, Chandigarh 160034 by the consignee under Transit Insurance policy No. MO0004202-000-00. Any amendment in the policy shall be intimated to
the supplier before dispatch of material.

ii)

The consignment shall be insured for its landed cost. The firm will
intimate the following particulars to the insurance company at the time
of dispatch.

a)

Name & station of the sending party

b)

Name & station of the receiving party

c)

Description of consignment

d)

P.O. or job order No.

e)

Value of consignment

f)

Mode of transportation

g)

GR/RR/A.W.B No. and date.

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P.O. No. 1619 /P&D(TS)/PNT-402

10.

Dated: 29.11.2007

Installation & Commissioning of system

a)

The

installation,

carrying

out

pre-commissioning

tests

&

commissioning of equipment shall be done by the supplier to the

complete satisfaction of the purchaser and/or his representative.
b)

The shutdown required for installation & commissioning of NIFPES

shall be arranged as per requirement and shall depend upon system
constraints

and

approval

by

the

Power

Controller,

BBMB,

Chandigarh/NRLDC, New Delhi. The scope of supply & installation

shall be as per Appendix-F.
c)
i)

The supplier shall ensure that:no new opening is made on the transformer. Only the available openings
on the transformers shall be utilized and, at the most, new openings in
radiator pipe by using tee joints with gate/butterfly valves may be used.

ii)

performance of transformers shall not be affected in any manner

due to installation & commissioning of NIFPES. This requirement is of
paramount importance & form the essence of this Purchase Order.

iii)

high level of cleanliness during installation & commissioning

shall be maintained.

iv)

NIFPES does not interfere with general maintenance/other

activities carried on the transformers & in the substation and provision
of NIFPES on remaining transformers at the substation.

11.

Drawings & Manuals

a)

The drawings, to be supplied within 30 days of receipt of Purchase

Order shall

consist of detailed layout drawings (depicting layout of

pipes, cables & various components of the system) & equipment

drawings, duly dimensioned, wherever required, complete bill of
material, control circuit drawings, nitrogen flow rate and transformer oil
flow rate for PNRV operation. The location & size of

plinth

for

F.E.

cubicle & oil pit shall be clearly indicated on the drawing.

b)

After approval of drawings, 4 (four)

sets of drawings alongwith

reproducibles and 4 (four) sets of Operation & Maintenance Manual

(bound) shall be furnished to the purchaser.

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P.O. No. 1619 /P&D(TS)/PNT-402

c)

Dated: 29.11.2007

To prepare contract drawings and bill of material, the supplier must

visit the Dehar Power House Switchyard, Slapper, distt. Mandi,
Himachal Pradesh for on the spot assessment and consultation with
field authorities i.e. Sr. Xen/Elect. Mtc., Dehar Power House, Slapper
in respect of location of oil pit for tank, pipes, cables, F.E cubicle,
control box etc. The location of oil pit shall be decided keeping in view,
inter-alia, the existing transformers and additional transformers likely
to be installed at the substation to be covered later on under NIFPES.

12.

Test & Inspection

a)

Factory Tests
Test shall be carried out on individual equipment of the system, as
applicable and total system at the suppliers works in presence of
purchasers representative.

b)

Performance Test
Performance test of the complete system shall be carried out by the
supplier after complete installation at site in the presence of
representative of the purchaser before commissioning the system, to
the complete satisfaction of the purchaser. These tests shall include
simulation & verification of the response of the complete system
without injection of the nitrogen gas.

c)

The purchaser reserves the right to inspect the material at any time
during the course of its manufacture/assembly.

13.

Guaranteed Technical Particulars

The equipment shall satisfy the Guaranteed Technical Particulars given in
Appendix-D

14.

Completeness of Equipment
All fittings, accessories & components which may have not been specifically
mentioned in this purchase order but are actually otherwise necessary for
completeness of equipment shall be deemed to have been included in the
scope of supply of the supplier.

15.

Workmanship
The material offered shall be of best quality and workmanship. The
responsibility for procurement of quality raw material shall be solely of

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P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

supplier and in no case any assistance for the procurement of raw material
shall be provided by the Purchaser, and the delivery schedule shall not be
affected due to non supply of raw material. Therefore, the supplier will have
to ensure adequate quantity of quality raw material in his stock so that the
progress of work is not hampered. No extension in delivery period will be
allowed on the pretext of non-availability or short supply of raw material and
this shall not constitute a valid reason of force majeure. The material shall
conform to the relevant Indian/International Standards and wherever
applicable, the relevant Standard shall be mentioned. To the extent possible,
various parts of NIFPES meant for various transformers shall be
interchangeable.
16.

Packing & Forwarding

The Supplier shall be required to pack and protect the material securely so
as to avoid damage during transit. The Supplier shall be responsible for all
losses or damage caused or occasioned by any defect in packing. The F.E
cubicle & control box shall be affixed with a weather proof & corrosion
resistant name plate inscribed with P.O. No. & date, name of manufacturer,
batch of manufacturing, transformer nomenclature and other relevant details.

17.

Despatch Instructions
The material is to be dispatched as per the dispatch instructions given below
to the Purchase Order.
Sr.
No
.

Description

Qty. to be
dispatche
d

1.

Nitrogen
4
Injection Fire
Prevention &
Extinguishing
System
(NIFPES) as
per BBMB
Spec.
No.
BBMB/T316.

Mode of Name of
Despatch consignee
to
equipmen
t is to be
consigned
By Rail/
SDO/S&T,
Road
BBMB,
Dehar
Power
House,
Slapper

Name of
concerned
Addl. S.E./
Sr. Xen

Name of
concerned
Accounts
Officer

Resident
Engineer,
Dehar Power
House,
BBMB,
Slapper

Sr. A.O.,
BBMB,
Slapper

Page 7 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

All other terms & conditions, except to the extent modified above,
shall be as per Appendix A to the Purchase Order.
You are requested to acknowledge the receipt of this Purchase Order
and return one copy of the same, duly appended with signature of your
authorized person, on each page.
DA/
i. Appendix A to F
ii. 2 spare copies of P.O

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hosting the Purchase Order on BBMB Website

Page 8 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

This issues with the approval of the Middle Level Purchase Committee of
BBMB(PW) accorded in its meeting held on 12.11.2007 as conveyed by Special
Secretary, BBMB, Chandigarh vide memo no. 32110-15/B-769/12.11.2007 dated
14.11.2007. This has been scrutinized by the Sr. Accounts Officer, BBMB,
Chandigarh vide H.M. No. 1849 dated 28.11.2007.

/
/
{ }
Appendix -A
TERMS AND CONDITIONS OF PURCHASE ORDER
1.

F.O.R./EX-GODOWN RATE

The above rates are FOR/Ex-Godown _____________ packing and

forwarding charges if any, will be paid extra at actuals but not exceeding the quoted
charges and should be included in the bill duly supported by original vouchers.
2.

DELIVERY PERIOD

Supply of items as stipulated in this contract shall be completed by

supplier within 90 days of receipt of technically & commercially clear order. The
technical clearance of the P.O. will be deemed from receipt of approved drawings by
the supplier, allowing one week time for postal transit in case of outstation letters
and three days in case of local letters. The supplier will, however, ensure that the
complete drawings are received by the purchaser within 30 days of receipt of
purchase order. The delay in submission of drawings by the supplier shall also invite
levy of penalty @ specified in Para 5 below.
In case the supplier is unable to complete whole or any item of supply
within stipulated period, for recognized reasons of Force Majeure mentioned in
clause 3 below, he shall be responsible to furnish well in time sufficient documentary
evidence to the satisfaction of the purchaser to prove the existence of conditions
mentioned in the Clause 3, so as to justify grant of extension by the purchaser of the
Delivery Period mentioned above. Such extension will be granted by purchaser for
the period for which the completion of supply is proved, by the supplier, to have
been delayed for the said reasons due to Force Majeure. In case of delay in
delivery, the dispatches shall be made only after obtaining written consent of the
purchaser.
3.

FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to delay in
manufacture or delivery of material resulting from any causes beyond the supplier's
reasonable control including but not limited to compliance with regulations, orders or
instructions of Central/State or Municipal Govt. or Agency, thereto, acts of God, Acts
of Civil & Military authorities, fires, floods, strikes, lockouts, freight embargoes, war
risks, riots and civil commotions, power cuts over and above the cuts imposed at
present, rebellion and disturbances. The supplier will seek extension of delivery

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P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

period within three weeks of occurrence of such an event and clearly state
anticipated delay in supply on account of such an event/events. On receipt of such
request from the supplier, extension in delivery period may be granted for the period
for which the completion of work is proved by the supplier to have been delayed for
circumstances covered by reasons of 'Force Majeure' subject to further conditions
that if the delivery period is likely to be extended by more than 60 days on account
of any event, the purchaser shall have the option to accept any portion of the
balance material and cancel the order for the rest provided, however, that if material
had been manufactured exclusively for the purchaser under contract prior to the
commencement of FORCE MAJEURE circumstances, it shall be accepted by the
purchaser and the cancellation will be without any liability for damages on the part
of the supplier and without any payment of compensation by the Board.
4.

EXTENSION IN DELIVERY PERIOD

Any genuine delay in approval of technical detailed drawings, issuance

of amendment of purchase order, conducting inspection and approval of inspection
test/tests certificates for allowing despatches etc. will count towards extension of
delivery period by corresponding period other than admissible under Force Majeure
conditions, if any, substantiated by the supplier and duly accepted by the
Purchasing Authority.
Date of delivery shall be taken as 7 th day after the date of readiness of
material for inspection in case of purchase order upto Rs.5 lac and 14 th day after
the date of readiness of material for inspection in case of purchase order more than
Rs.5 lac, provided the material offered has passed the inspection and proof of
despatch of material within 7 days of the receipt of despatch authorization and road
permit (wherever required) is given by the supplier. In case, however, the material
fails during inspection at the works/site, as the case may be, either fully or partially
or the material is not ready for inspection when the inspector visits the works for
inspection, the re-inspection charges shall be recovered from the firm. The date of
readiness of the material in this case will be reckoned with reference to the date
from which the material/equipment is offered to be ready for the re-inspection
provided the material passes the inspection that follows the offer. In case the
material is not dispatched within 7 days of the receipt of dispatch authorization and
the road permit(wherever required), date of delivery shall be taken as date of receipt
of material by the consignee at site/store.
5.

PENALTY CHARGES

If the supplier fails to abide by the provisions of clause Delivery period,

he shall be liable to pay @ 1/2% per week or part thereof the ex-works delivery
price excluding taxes & duties (but including freight & insurance charges where
break-up of FOR Destination price is not available) of such portion of material as
has not been delivered within the "Delivery period" subject to maximum of 10% of
the contract value of the delayed/undelivered portion of the material.
The date of delivery shall be reckoned in accordance with the provisions
of above clause No. 4 Extension of Delivery period.
6.

TERMS OF PAYMENT

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P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

Normally the standard terms of payment of Board shall be 100% within 30

days after the receipt of material at site in good condition, according to the
specification and physical verification and record entry by the consignee in the
relevant G.R/M.B.
6.1

The purchaser may consider to allow the following terms of payment to the
firms who have established business with the Bhakra Beas Management
Board.
95% advance payment against Bank documents on proof of despatch of
material by Rail/Bank approved Road Transporter subject to the fulfillment of
other conditions & production of documents as prescribed in the purchase
order. The balance 5% payments shall be released within 30 days after
ensuring receipt of material and recording entry in GR/MB provided the
material conforms to the prescribed specifications and is of requisite quality.

i)

ii)

100% payment against Bank documents on proof of dispatch of material by

rail bankers approved road transporters but for this mode of payment a bank
guarantee (on standard proforma to be supplied by the purchaser) of the
value of 10% of the contract price to guarantee the receipt of material in
good condition and according to prescribed specification shall have to be
furnished by the supplier/manufacturer. It shall be kept valid for a period of
one year from the date of final execution of the contract. The bank guarantee
shall be furnished by the supplier one month before the commencement of
delivery.

6.2

Bank charges are to be borne by the supplier.

7.

CENTRAL SALES TAX/STATE SALES TAX

The Central sales tax/Punjab/Haryana/Himachal sales tax will be paid

extra at actuals at the rates prevailing at the time of delivery but limited to the rates
prevailing within contractual delivery period.
The supplier shall furnish original vouchers and/or following certificates
duly signed by the supplier:i)

Certified that the transaction on which sales tax has been claimed/shall
be included in the return submitted/to be submitted to the Sales Tax
authorities for the assessment of the Sales Tax and the amount claimed
from the purchaser has been/shall be paid to the sales Tax Authorities.

ii)

Certified that the goods on which Sales tax has been charged have not
beenexempted under the Central Sales Tax Act, the rules made
thereunder and the charges on account of Sales Tax on these goods are
correct under the provisions of the relevant Act, or rules made
thereunder.
Certified that we shall indemnify the purchaser in case it is found at a
laterstage that wrong or incorrect payment has been recovered on
account of the Sales Tax paid by us.

iii)

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P.O. No. 1619 /P&D(TS)/PNT-402

iv)
8.

Dated: 29.11.2007

Certified that we are registered as a dealer under the Central Sales Tax
and our Registration No. is____________________.
EXCISE DUTY,OCTROI AND OTHER DUTIES

a) EXCISE DUTY
The statutory payment of excise duty will be made extra subject to
actual proof of payment having been made by you to the Excise Deptt. But rates
limited to the rates prevailing within the contractual delivery period. The supplier
shall also furnish following certificates duly signed by him while claiming payment of
excise duty:i) Certified that the sum of Rs.____________(Rupees___________________
_____________________) towards Excise duty has been paid to
the

Central

material)

Excise Authorities
affected

towards

despatch

from__________

of (Name of

Station____________

to___________________
consigned to_______________________ Under
R.R.No.___________Dated__________vide

Bill

No.____________

Dated____________.
ii)

Certified that the excise duty charged is at the prevailing rates & no part
of the same is refundable. In case, any excise duty paid on this material
is refunded to the supplier it will be passed on to the purchaser.

iii)

Certified that the goods on which Excise duty has been charged have
not been exempted under the Central Excise Duty and the Central
Excise Duty charged on these goods is not more than what is payable
under the provisions of the relevant Act or rules made thereunder.

iv)

Certified that we shall indemnify the purchaser, in case it is found at a

later stage that wrong or incorrect payment has been recovered on
account of Excise duty paid to us.

(b)

OCTROI & OTHER DUTIES/TAXES

Octroi and other duties/taxes, if leviable on the finished goods at the
station of despatch at the time of supply shall be paid at actuals subject
to production of original payment documents and subject to the rates
prevailing within the contractual delivery period, if the same have not
been included in the quoted prices. To avoid any complications, with
regard to octroi at the destination station, the material shall be
despatched in the name of consignee and not to self. However,
OCTROI charges as applicable at the destination station shall be
borne by the purchaser.

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P.O. No. 1619 /P&D(TS)/PNT-402

9.

Dated: 29.11.2007

NEGLIGENCE

If the supplier neglects to execute the work with due diligence and
expedition or refuses or neglects to comply with any reasonable orders given in
writing by the purchaser in connection with purchase orders or shall contravene the
provisions of the purchase order, the purchaser may give 21 day's Notice in writing
to the supplier to make good the failure, neglect or contravention complained of and
should the supplier fail to comply with the notice within a reasonable time from the
date of service thereof, in case of failure, neglect or contravention capable of being
made good within that time or otherwise within such time as may be reasonably
necessary for making it good then and in such case the purchaser shall be at liberty
to take the work wholly or partly out of the hands of the supplier and recontract at
reasonable price with any other person or persons. In such an event, it shall be
lawful for the purchaser to retain any such balance which may otherwise be due by
him to the supplier on any account including the amount of Bank Guarantees and
apply the same towards the execution of the whole or balance of the work so
recontracted, as aforesaid. If, no such balance is due by the purchaser to the
supplier or if due is not sufficient to cover the amount thus recoverable from the
supplier, it shall be lawful for the purchaser to recover the whole or balance of the
amount from the supplier by action of the law.
10.

BANKRUPTCY

If the company commits any act of bankruptcy or being corporation

commence to be wound up except for reconstruction purpose, or carry on its
business under a receiver, the executors, successor or other representative in law of
the estate of the supplier or any such receiver, liquidator, or any person in whom the
contract may become vested shall forth with give notice thereof in writing to the
purchaser and shall take all reasonable steps to prevent stoppage of the work, have
the option carrying out the contract subject to the supplier, providing such guarantee
as may be required by the purchaser but not exceeding the value of the work for the
time being remaining executed. In the event of stoppage of the work the period of
the option under this clause shall be fourteen (14) days only. Provided that should
the above option not be exercised, the contract may be determined by the purchaser
by notice in writing to the supplier and the same power and provisions reserved to
the purchaser in the last proceeding clause of taking the work out of the supplier's
hands shall immediately become operative.
11.
i)

REPLACEMENT OF REJECTED MATERIAL

Material found damaged, substandard or defective or not conforming to
the prescribed specification in any manner, at the consignee's end, shall
not be accepted and an intimation to this effect shall be given to the
supplier by the consignee. The Purchasing Authority shall promptly take
up the matter with supplier/shall intimate the supplier to this effect and
ask him to rectify or replace the defective substandard material forthwith
and in any case within 60 days from the date of intimation or rejection of
material, failing which the Board shall reserve right to get the
defect/damages rectified at the supplier's cost or to dispose off such

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P.O. No. 1619 /P&D(TS)/PNT-402

ii)

iii)

12.

Dated: 29.11.2007

material and adjust the sale proceeds thereof, if any, against its claim on
the supplier. All expenses involved in the replacement by way of
handling, transportation, storage etc. shall be on supplier's account.
In respect of the defective/substandard supplies the date on which such a
supply is replaced shall be reckoned as the effective date of delivery
there against and the delay shall be worked out accordingly with
reference to the date on which the supply was due as per terms of
contract, for the purpose of determining penalties/charges recoverable
under clause-5 above.
The provisions of sub clause (i) & (ii) above shall apply mutatis mutandis,
to the material found substandard or defective during the period of
warranty.
WARRANTY

The supplier shall be responsible to replace free of cost, with no

transportation or Insurance cost to the purchaser upto the destination, the whole or
any part of the material which in normal and proper use proves defective in quality
or workmanship, subject to the condition that the defect is noticed within 24 months
from the date, the material is commissioned/put to use by the end user or 30 months
from the date of despatch whichever period may expire earlier. The consignee or
any other officer of the purchaser actually using the material will give prompt notice
of each such defect to the supplier as well as the purchasing authority. The
replacement shall be effected by the supplier within a reasonable time but not
exceeding 60 days. The supplier shall also arrange to remove the defective supply
within a reasonable period but not exceeding 60 days
from the date of
issue
of
the notice
in respect thereof,
failing which the purchasing
authority shall reserve the right to dispose off the defective material in any manner
considered fit by it at the sole risk of the supplier. Any sales proceeds of the
defective material after meeting the expenses incurred on its custody, disposal,
handling etc. shall, however, be credited to the supplier's account and set off against
any outstanding dues of the purchaser against the supplier.
These provisions shall also apply equally against the replaced material .
In case the material is again found to be defective within a period of 24 months of its
replacement it shall also have to be replaced similarly.
13.

WARRANTY DEED

The supplier shall execute a warranty deed, on the standard proforma to

be supplied by the purchaser, on a non-judicial stamp paper required for such deeds
as per the relevant act of the state in which it will be executed and signed and shall
be kept valid for a period of 24 months from the date the material is
commissioned/put to the use by end user or 30 months from the date of despatch,
whichever is earlier to cover the warranty period of the material to be supplied. The
warranty deed shall be supplied immediately after placement of purchase order.
14.

PERFORMANCE BANK GUARANTEE

The supplier shall furnish a performance Bank Guarantee (on a

standard proforma to be supplied by the purchaser) to the tune of 10% value of the

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P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

contract to cover the satisfactory working of the material during the period of
warranty as per clause-12 above and it shall also be kept valid till such time any
claim of the purchaser is pending against the supplier. The performance Bank
Guarantee shall be furnished by the supplier one month before the commencement
of delivery.
15.

TEST AND INSPECTION

The supplier shall also intimate the purchaser about the readiness of
material for inspection and same shall be inspected within 15 days from the receipt
of notice. In case the representative of the purchaser finds on arrival at the
supplier's premises that the material was not ready for inspection and that the notice
given by the supplier was infructuous, the expenditure incurred by the purchaser on
arranging for such inspection shall be recovered from the supplier. No material shall
be despatched without prior inspection and approval of test certificates by
the
purchaser
unless otherwise directed. The inspected material shall be
despatched within 7 days from the date of receipt of instructions allowing despatch
of material and road permit (wherever required). The Test certificates of each batch
of supply shall be supplied in sextruplicates to the Director, Planning & Design
Directorate (Transmission System), Bhakra Beas Management Board (Power Wing),
66KV Grid Substation, SLDC Complex, Industrial Area Phase-I, Chandigarh-160002
for approval. A photostat copy of the inspection/test report signed/approved by the
said Director and letter conveying approval of Test Certificates and clearance for
despatch shall be attached by the supplier to the forwarding Railway Receipt or the
receipted goods challan as the case may be. However, if the inspection is waived
off by the purchaser, the supplier shall attach a copy of the Purchaser's letter
waiving off inspection with the Railway Receipt or the receipted goods challan and
the supplier shall be responsible for rectification of all defects noticed by the
consignee after receipt of material.
16.

PACKING

All apparatus and equipment shall be securely packed for safe delivery at
destination and supplier shall be responsible for all losses or damages caused or
occasioned due to improper or defective packing. Double boxing to give extra
protection to the equipment against mechanical injury shall be used, if required.
All parts requiring protection from moisture including polished parts
which rust rapidly, shall be double boxed with trapper or in such other approved
manner. All parts such as coils parts, containing coils for electrical machines.
Instruments, relays, motors etc. requiring utmost protection against moisture shall
be packed in metal lined sealed boxes with trapper or sisal kraft paper or any other
approved material inserted between metal lined box and the outer layer of boxing.
All boxes shall be marked with signs indicating the up and down sides
of the boxes and also unpacking instructions considered necessary by the supplier.
The contents of the boxes shall have place marks corresponding to the
number in the packing list to enable easy identification. The prices include packing
charges also and as such, no extra payment shall be made on this account.

Page 15 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

17.

Dated: 29.11.2007

TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The supplier shall be responsible for transportation & handling of

material upto destination station/store as per dispatch instructions. The material
shall be dispatched by Rail/Road Freight Pre-paid under open transit insurance
policy undertaken by BBMB. The details of open transit policy shall be intimated by
the purchaser to the supplier before dispatch of material.
The purchaser shall lodge claim for shortage/damages etc., if any, during
transit with the insurance company.
18.

ARBITRATION

If at any time any question, dispute or difference whatsoever, shall

arise, between the purchaser and the supplier upon or in relation to or in
connection with the contract. Provisions of the Arbitration and Conciliation Act, 1996
shall be applicable.
The work under the contract, if reasonably possible, shall be continued
during the Arbitration proceedings and no payment due or payable by the purchaser
shall be withheld on account of such proceedings.
19.

CANCELLATION OF PURCHASE ORDER

The purchaser shall have the right to amend or cancel the order at any
time before the receipt of intimation regarding manufacturing of material, if he is
satisfied that the delay in execution of the order by the supplier is wilful and
detrimental to the interest of the Board. In case where after the commencement of
manufacture, there is wilful delay on the part of the supplier to the
despatch/manufacture of the material, the purchaser may cancel the order for
whole/unexecuted portion after giving a notice of 15 days to the supplier.
20.

JURISDICTION OF COURT

In case of any dispute between the parties, the courts at Chandigarh

only shall have the jurisdiction to settle/decide and adjudicate upon such matters.
21.

SIGNING OF PURCAHSE ORDER

The supplier will be furnished with three copies of the purchase order. Two
copies shall be retained by the supplier. The third copy of the purchase order will be
returned by the supplier to the purchaser after signing each and every page of P.O.
by his authorized representative in token of the unconditional acceptance of the
purchase order. The supplier shall also furnish documentary evidence that the
signatory is an authorized representative of the supplier.

Page 16 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007
APPENDIX -B

(WARRANTY DEED)
(To be executed on the appropriate value of Non-Judicial Stamp Papers)
This

warranty

deed

made

this

day

the__________________________

_________________________________________ between Messers (suppliers

name) through ____________________hereinafter referred to as The supplier
which expression shall include its legal representatives, successors and assigns of
the one part, and the Bhakra Beas Management Board, Chandigarh through Chief
Engineer/System Operation, a statutory body constituted under Section 79 (1) read
with Section-80 (6) of Punjab Re-organisation Act, 1966 hereinafter referred to as
the Board which expression shall include its successors and assigns of the other
part.
Where

as

the

Board

has

placed

on

the

supplier

P.O.

No.________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_for the design, manufacture, testing, supply and delivery of the material as
specifically and fully described in the said P.O. and whereas the above said P.O.
has been accepted and whereas the above said P.O. has been accepted by the
Supplier

vide

their

letter

No.____________________________________________________thus
constituting a legally enforceable contract between the parties above named.
NOW THEREFORE THIS DEED WITNESSTH AND THE SUPPLIER
HEREBY WARRANTIES AS UNDER:That the supplier shall be responsible to replace free of cost, with no
transportation or insurance cost to the Board upto the destination, as specified in
the said P.O. or the Despatch instructions issued in pursuance of the said P.O. the
whole or any part of the material which in normal and proper use proves defective in
quality or workmanship subject to the condition that the defect is noticed within 24
months from the date of commissioning of equipment or 30 months from the
despatch, whichever period may expire earlier. The consignees or any other
representative of the Board actually using the material will give prompt written notice
of each such defect to the supplier. The replacement shall be affected by the

Page 17 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

supplier within a reasonable time but not in any case exceeding 60 (Sixty) days. The
supplier shall also arrange to remove the defective supply within a reasonable
period but not exceeding 60 (Sixty) days from the date of issue of the notice in
respect thereof, failing which the Board shall reserve the right to dispose off the
defective material in any manner considered fit by it at the sole risk and cost of the
supplier. Any sale proceeds of the defective material after meeting the expenses
incurred on its custody, disposal, handling etc. shall however, be credited to the
suppliers account and set off against any outstanding dues of the Board against the
supplier.
That the above provisions shall also equally apply to the replaced material. In
case the material is again found to be defective within a period of 24 months of its
replacement, it shall also have to be replaced similarly.
The supplier further declares that this deed has been executed by its lawfully
constituted attorney legally competent to sign and execute and has been stamped
as required under the relevant Act of the State in which it has been executed &
signed and that the warranty herein before contained shall not be affected by any
change in the constitution of the supplier.
In witness whereof the parties hereto have executed this deed on the date
and year first above mentioned.
Witness:-

For and on behalf of the Supplier:-

1.

Signature _________________

Signature _________________

Name & Full Address ________

Name & Designation ________

Signature _________________

Signature _________________

Name & Full Address ________

Name & Designation ________

2.

Witness:-

For and on behalf of the Board:-

1.

Signature _________________

Signature _________________

Name & Full Address ________

Name & Designation ________

Signature _________________

Signature _________________

Name & Full Address ________

Name & Designation ________

2.

APPENDIX-C
PERFORMANCE BANK GUARANTEE
(TO BE EXECUTED ON THE APPROPRIATE VALUE OF NON-JUDICIAL STAMPED PAPERS)

Page 18 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

This agreement is made this _____________day of ________________between

M/S (Bankers Name)______________________through a company registered
under the Companies Act, 1956/Banking Statute/ a body corporate constituted under
the Banking Companies (Acquisition and Transfer of undertaking) Act V or 1970
having its registered office at ________________hereinafter called the Guarantor
which expression shall unless repugnant to the context or meaning thereof include
its

successors

and

assigns

of

the

first

part,

M/S

________________________through (designation of the person signing The Bank

Guarantee _______________________________________________(on behalf of
the supplier) a company registered under companies Act, 1956, having its registered
office at (Address of Registered office_______________________) hereinafter
called the Supplier which expression shall unless repugnant to the context or
meaning thereof include its successors and assigns of the second part and the
Bhakra Beas Management Board, Chandigarh through Chief Engineer/System
Operation, a statutory body constituted under Section 79 (1) read with Section-80
(6) of the Punjab Re-organisation Act, 1966 hereinafter called the Board which
expression shall unless repugnant to the context or meaning thereof include its
successors and assigns of the third part.
Whereas

the

supplier

had,

interalia,

agree

to

Board___________________________________(hereinafter
equipment)

on

the

terms

and

conditions

supply
called

to

the

the

said

in

the

contained

P.O.No.____________________________
dt._______________________(hereinafter_______________________________
called the said P.O..) Placed by the Board on the supplier and unconditionally
accepted by the supplier.
And whereas under clause 14 of Appendix-A of the said P.O. the supplier is
required

to

furnish

Bank

Guarantee

for

sum

Rs._______________________________
(Rupees_________________________being the____________________value of
all the consignments of the said equipment on account of retention money, which but
for this guarantee would be withheld by the Board till such time that the said
equipment is received in good condition by the Board and in accordance with the
specifications of the same and

the said equipment has given satisfactory

performance during its warranty period as per clause 12 of the appendix-A of the

Page 19 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

said P.O. and also till such time that any claim of the Board is pending against the
supplier, to guarantee the payment of the retention money on bill submitted against
supply of the said equipment on order from time to time upto a maximum amount of
the

sum

of

Rs._________

(Rupees____________________________________________________________
_________________________________________________________________)
And whereas at the request on the supplier the Board has agreed not
to retain 10% of the contract price of all the consignments and in lieu thereof to
accept a Bank Guarantee equivalent to the 10% of the contract price of all the
consignments from the guarantor for the aforesaid purposes & for the due
performance of the said P.O. by the supplier on the terms & conditions hereinafter
contained, this deed, witnesseth and it is hereby agreed by and between the parties
hereto as follows:The Guarantor hereby guarantees to the Board the quality,
workmanship and design of the said equipment in accordance with the prescribed
specifications and the terms of the said P.O. and that the said equipment when
received by the Board shall be in good condition and shall give satisfactory
performance during its warranty period as per clause 12 of Appendix-A of the said
P.O. and agrees to indemnify and keep indemnified the Board to the extent of
Rs._________________________in the aggregate against all losses, damages,
cost, charges and expenses which may be suffered or incurred by the Board on
account of non-receipt of the said equipment in good condition or on account of any
defect in the said equipment or on account of any breach or breaches on the part of
the supplier of any of the terms and conditions of the said P.O. in the supply of and
during the warranty period of the said equipment. The guarantor further agrees that
the Board shall be the sole judge whether or not the supplies have been made
according to the prescribed specifications, design and workmanship and laid down in
the said P.O. and whether or not the said equipment has been received in good
condition by the board and whether or not the said equipment has given satisfactory
performance during its warranty period and whether or not the supplier

has

committed breach or breaches of any of the terms and conditions of the said P.O. and
the extent of loss, damages, cost, charges or expenses suffered or incurred by the
Board on account thereof. The guarantor hereby guarantees and undertakes to
release & pay immediately the amount of Rs.______________________to the Board

Page 20 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

on receipt of written instructions from the Board and the supplier shall not have any
right or cause to interfere. All rights to get the Bank Guarantee encashed shall rest
with the Board solely at its discretion without assigning any reason whatsoever.
The guarantor further agrees that this guarantee shall remain in full
force and effect for 24 months from the date of its issue in the first instance. This
guarantee shall be revalidated subsequently for a further period, if required, under
clause 14 of Appendix-A of the said P.O. so as to cover P.O. and also till such time
any claim of the Board is pending against the supplier.
The guarantor also agrees and undertakes not to revoke this
guarantee before the same is discharged as aforesaid except with the previous
consent of the Board in writing.
The Guarantor hereby further agrees that the Board shall have the
fullest liberty without affecting in any manner obligation of the guarantor hereunder
with or without the consent of the guarantor to vary any of the terms of the said P.O.
or to extend time of performance of the said P.O. by the supplier from time to time or
to postpone for any time or from time to time any of the powers exercise-able by the
Board against the supplier and either to forebear or enforce any of the terms or
conditions relating to the said P.O. and the Guarantor shall not be relieved from his
liability by reason of any variations or any extension being granted to the supplier or
for any forbearance, act or commission on the part of the Board, or any indulgence
by the Board to the supplier or by any such matter or thing whatsoever which under
the law relating to sureties would but for this provision have effect of so relieving the
guarantor, nor would it be necessary for the Board to sue the supplier before suing
the said guarantor for the amount/damages due under this deed of guarantee.
The guarantor hereby further affirms and declares that this guarantee
has been executed by their lawfully constituted attorney legally competent to sign
and
Execute and has been stamped as required for such guarantees under the relevant
Act of the State in which it has been executed and signed and the guarantee herein
before contained shall not be affected by any change in the Constitution of the
Guarantor (Bank) or the Constitution of the supplier.
The Guarantor hereby further agrees that any claim or dispute arising
under this deed shall fall within the exclusive jurisdiction of courts at Chandigarh.

Page 21 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

Notwithstanding, anything herein before contained the Guarantors

liability under this guarantee is restricted to Rs.____________________________
(Rupees___________________________________). The guarantee shall remain
valid upto______________________________________.Unless claim in writing is
presented to the guarantor within six months from that date and if unpaid, a suit or
action to enforce such claim under this guarantee is filed against the guarantor
within said period of six months, all the rights of the Board under the said guarantee
shall be forfeited and the guarantor shall be released and discharged from all
liability thereunder.
In witness whereof the parties hereto have put their perspective hands
on the day and the year first above mentioned.
Witness:

For & on behalf of the

Guarantor:

1.
Signatures:_____________
2.
Name & Designation_______
Witness:

For and on behalf of the

Supplier.

1.
Signatures:______________
2.
Name & Designation_______
Witness:

For and on behalf of the

Board.

1.
Signatures:_______________
2.
Name & Designation_______
Appendix D
Guaranteed Technical Particulars
Sr. No.
1
2

Description
Name of Manufacturer
Model

Particulars
CTR Manufacturing Industries Ltd, Pune
PNTMXXXB10

Page 22 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Sr. No.
3
i)
ii)

Description
Fire Cubicle
Dimensions (LXBXH)mm
Weight

4
i)
ii)
iii)
iv)

Nitrogen Cylinder
Make and Specification
Gross weight (Kg)
Weight of empty cylinder (Kg)
Pressure at which N2 will be
released (Kg/Cm2)
Normal range of pressure
Maximum allowable cylinder
pressure
Purity (PPM)
Volume of Cylinder

v)
vi)
vii)
viii)
5.
i)
ii)
6.
i)
ii)
iii)
7.
i)
ii)
8.
i)
ii)
9.
i)
ii)
10.
i)
ii)
11.
i)
ii)
iii)

Fire Extinction Period

On commencement of Nitrogen
Injection (seconds)
On system activation upto post
cooling
Fire detectors
Sensing temp (0C)
Heat sensing are per fire detector
Make
PNRV
Make
Whether proximity switch
provided
Power Source
F.E. cubicle
Control box

Dated: 29.11.2007
Particulars
1200x500x1800+100 (Base)
550 Kg Maximum
Everest Kanto/Maruti Koastu as per IS 7285
76
58
10Kg/Cm2
150Kg/Cm2
200 kgf/cm2 at 150C
99%
68 ltr. water capacity, 10.3 cubic meter
Maximum 30 seconds
30 minutes
1410C
800mm radius or 2.01 sq. mtr.
Minimax
CTR
Yes
230V AC
110V DC & 230V AC for DC fail alarm

Control Box
Dimensions (mm)
500x270x700
Weight
46 Kg
Cables (Separately for each type)
Make & Type
FRLS SEPL, Reliance KCI, Skytone/
equivalent
FS Doncaster, Reliance, equivalent
Size and no. of cores
12 core and 4 core for FRLS and 4 core for
FS
Pipe
Make and Material
Mukut, Goldrig, Amar, Siddharth, Jindal,
Equivalent to IS
Type
ERW - Class C
ERW - Class B (for supports) Class B, GI
Size
150,125,100,80,25,50mm
Page 23 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Sr. No.
12.
i)
ii)

Description
MS oil tank
Thickness of sheet
Specification of material

iii)

Capacity

Dated: 29.11.2007
Particulars
5mm
Mild Steel with internal painting for
corrosion/rust resistance
10000 Litres

Page 24 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

Appendix E
Spares to be supplied by the Supplier
Sr. No.
Item
1.
Filled Nitrogen Cylinder
2.
Hose pipes alongwith fittings
3.
Fire Detectors
4.
5.

Thermostats
Heating elements

Qty.
1 Nos
1 set
1 set
(12 nos.).
4 nos.
4 Nos.

Note: One No. spare DC- DC converter shall be supplied alongwith

main equipment without any extra cost.

Page 25 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

Scope of the Supplier for Supply of Material

and Installation of the System
A.

Appendix F

Material

1.

Fire Extinguishing Cubicle: Fire Extinguishing Cubicle made of 3mm thick

sheet painted with post office red colour (shade 538 of IS-5) from inside and
outside with hinged split doors fitted with high quality temper free lock, with
base frame and containing, oil drain assembly, nitrogen cylinder, electro
mechanical control unit for oil drain and nitrogen release, pressure
monitoring switch for back up protection for release of nitrogen, detectors
necessary for monitoring system, flanges with gate/butterfly valves on top
panel for connecting pipe connections from transformer, panel lighting etc.

2.

Control Box: Control box for monitoring system operation, automatic control
and remote operation, with alarms, indication light switches, push buttons,
audio signal, line fault detection suitable for tripping and signaling on 110V
DC supply alongwith suitable 220-110V DC-DC converter.

3.

Pre-stressed non-return valve (PNRV): PNRV working mechanically on

transformer oil flow rate, with proximity switch for remote alarm indication
and with visual position indicator.

4.

Fire Detectors: Fire detectors to be fitted on the top of oil tank, OLTC/Off
Ckt. tap changer, rated for 141 0C for heat sensing each fitted with two no.
cable glands.

5.

Signal box: Signal box for terminating cable connections from PNRV and
fire detectors.

6.

Oil tank: Mild steel oil tank, with moisture proof coating and with water tight
cover to be placed in the oil pit. The tank to be provided with manhole, air
vent pipe through silica gel breather and drain valve.
One no. MS oil tank of capacity 10,000 ltrs shall be provided at Dehar
Power Switchyard. The location of the tank shall be approved by the
purchaser. All the transformers, to be fitted with NIFPES at that substation,
shall be connected through suitable piping arrangement, to this common oil
tank.

7.

Other Material
a)
b)
c)
d)
e)
f)

Fire survival cable 4 core x 1.5 mm2 .

Fire resistant low smoke (FRLS) cable 12 core x 1.5mm2
Fire resistant low smoke (FRLS) cable 4 core x 1.5mm2 .
Pressure relief valve (if not provided by transformer manufacturer)
DC-DC converter 220-110V DC
Pipe connections between transformer and F.E. cubicle, ERW class
C pipes with bends, flanges, other fittings and gate/butterfly
valves as required.

Page 26 of 28

P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

g)
Pipe connections with fittings for connection between F.E.
oil tank
h)
Mandatory spares: As per Appendix E
j)
All other consumables or non-consumables necessary for
system.

cubicle
complete

B.

Arrangement on Transformer Tank

1.

Oil drain opening with pipe, flange and manual gate valve at about 120mm
below the top cover.

2.

Nitrogen Injection openings with pipe size DN 25 with flanges and manual
gate valves on tank sides at about 100-200mm from the bottom plate, NRV
on nitrogen injection pipe between transformer and gate valve. Flanges
having 4 nos. 18 dia holes with PCD as 155mm and dummy pipe on the
conservator pipe between buchholz relay and conservator tank manual gate
valve, for fixing PNRV.
Supply of fire detector brackets on top cover.
Supply of brackets for fixing signal box at a suitable location on tank side
wall.
Supply of requisite welding material.

C.

Installation of System
1.

Pipe connections between Transformer, Fire Extinguishing

cubicle and Oil Pit
a.

2.

Oil drain pipe connection between outlet valve provided on the

transformer tank, F.E. cubicle.
b.
Drain pipe connection between oil drain pipe bottom (in F.E.
cubicle) to the oil pit.
c.
Nitrogen injection pipe connections between inlet openings on
transformer tank and flange provided on F.E. cubicle top panel.
Cabling
Connecting all fire detectors in parallel and terminating in signal box,
using fire survival 4 core x 1.5 mm2 cable.
Connecting PNRV to signal box, using FRLS 4 core x 1.5mm2 cable.
Connections to F.E cubicle for 230V AC single phase panel light
supply, using FRLS 4 core x 1.5mm2 cable.
Connections from relay panel to control box using FRLS 4 core x
1.5mm2 cable.
Connections from DC source to control box through DC-DC converter,
using FRLS 4 core x 1.5 mm2 cable.
Connections between Trs. Signal box to control box and between
control box to F.E. cubicle using FRLS 12 core x 1.5mm2 cable.

D.

Pre-commissioning Test

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P.O. No. 1619 /P&D(TS)/PNT-402

Dated: 29.11.2007

Pre-commissioning test shall be carried out by the supplier in the presence

of representative of the purchaser, prior to commission the system.
E.

All other jobs except the following shall be in the scope of Supplier

1.
2.

Civil works viz. oil pit for tank, plinth for F.E. cubicle.
Potential free contacts for required electrical signals on relay panel for
connections to control box.
Power supply 220V DC for control box and 230VAC for Fire Extinguishing
cubicle lighting.
Power supply for welding etc. during installation
Material handling facilities as per availability, for unloading/handling
equipment at site.
Vacuum pump, oil preparation, draining and topping up of oil.
Skilled and unskilled labour required for installation of NIFPES.

3.
4.
5.
6.
7.

Page 28 of 28