BOL Training
BOL Training
BOL Training
Bill of Lading
A quick guide
Section 1
Date:
MM/DD/YY Format which freight was shipped or picked up by carrier.
Ship From Fields: (Mandatory)
Name:
The company shipping the product.
Address: The shipping street address. (An additional address line is optional)
City, State, Zip:
The shipping city, state and zip code.
SID #:
Optional: Shipment ID number, may be used to document if a number is applied by
the shipper to this shipment.
FOB
Optional: Data box to indicate (via x in box) that the FOB is based on the Ship From
address.
Carrier Fields:
Name:
The full name of the carrier picking up the shipment. (Mandatory)
SCAC: The four-letter alpha code identifying the carrier and assigned by the
NMFTA.(Mandatory) (the NMFTA may be contacted at 703-838-1868)
Trailer Number:
Used if a truckload carrier hauls the shipment. (Conditional)
Seal Number:
Used if the shipment is a full truckload from the origin to destination.
(Conditional)
Pro Number:
Used if an LTL carrier hauls the shipment. (Conditional)
Terms: (Mandatory)
Indicates which party is invoiced and responsible for payment of the freight invoice.
Master Bill of Lading Indicator: (Conditional)
If checked, indicates this is a Master Bill of Lading and has underlying Bills of Lading attached.
The underlying Bill of Lading numbers shall be referenced in the special instructions.
Section 2
Additional Shipper Information: Any other information requested by the customer. This space
may also be used to document special instructions information if additional space is needed
Section 3
Carrier Information:
Handling Unit:
Quantity: The number of handling units listed by commodity type. (Mandatory)
Type: The type of handling unit, i.e. pallets, slips, cartons, bundles, drums. (Mandatory)
Package:
Quantity: The number of packages or cartons listed by commodity type. The total number
of packages should equal the total in the Customer Order Information section. (Conditional)
Type: The type of package, i.e. cartons, bundles, rolls, drums. (Conditional)
Weight: The weight of the handling units (includes the weight of pallets, slip sheets, etc.)
The total weight in this section may not equal the total weight in the Customer Order
Information section. (Mandatory)
Hazardous Materials Regulations: General Instructions for separate Hazardous Item List:
1. The first entry of the H.M. column in the Carrier Information section must be marked with an
X.
2. In the corresponding line in the Commodity Description column reference the attachment as
follows: Hazardous Material See Attached Hazardous Item Listing.
WARNING: The product description as listed by the National Motor Freight Classification is not
required.
3. The format and content of the hazardous item list is the responsibility of individual company
interpretation of requirements as described in 49 CFR, 172 Subpart C Shipping Papers.
WARNING: If specific handling units within the shipment have different consignors, refer to 49
CFR for placement of multiple emergency contact information requirements.
Declared Value: (Optional) Permits the shipper to document the value of the goods being
shipped. The shipper typically pays a surcharge to the carrier to guarantee additional insurance
coverage up to the full-declared value of the goods hauled. Only used for shipments riding under
a contract that would not otherwise provide full insurance protection or do not refer to the
NMFC for a release value. Most commonly used for small package or air carriers.
COD Section: (Optional)
Shipper Signature/Date: (Mandatory) Indicates that the shipper agrees that the information
listed on the Bill of Lading is correct, that the documentation of the shipment follows the
requirements of the U.S. DOT and confirms the date of the Bill of Lading signature.
Trailer Load/Freight Counted: (Mandatory) Indicates which party loaded the trailer and which
party counted the freight. Also indicates whether the driver for claims purposes counted pieces
or pallets.
Carrier Signature/Pickup Date: (Mandatory) Indicates that the carrier agrees to have received
the entire product as listed on the Bill of Lading, that the shipment follows the requirements of
the U.S. DOT, and documents the pickup date.
Section 4
Supplement To The
Bill Of Lading
The Supplement to the standard Bill of Lading was created to offer more lines for the shippers to
fill in shipment data. The Supplement is not a separate Bill of Lading, but instead a
continuation of the first page of the Bill of Lading. For this reason the Supplement has the
same Bill of Lading number as the number on page one.
The Supplement was designed to reduce the need for creating a Master Bill of Lading because
the shipper needs more lines to document the shipment information.
The Supplement is not required for the Bill of Lading. It is preferred that only one page contain all
the necessary information for that shipment. In addition, the supplement page can be
modified to reduce or eliminate either the Customer Order Information or Carrier Information
section based on which one is needed to satisfy the need for additional space (Section 1, pgs
10,11).
If a shipper needs more lines on the Bill of Lading than are provided in the body of the Bill, use
the Supplement page. When the Supplement to the Bill of Lading is used, the shipper shall
state in the body of the Bill of Lading, See attached Bill of Lading Supplement. The
shipment details shall be listed on the supplement page with a subtotal. The Grand total of all
items listed in the supplement pages is recorded on the first page of the Bill of Lading.
The shipper is not to begin listing the shipment data on the Bill of Lading page and then continue
listing the shipment data on the Supplement. If all shipment content data will not fit on the
front page of the Bill of Lading, none of the data shall be entered on that page. All shipment
data shall be listed on the Supplement page.
As with the Customer Order Information section, if a shipper needs more lines on the Bill of
Lading than are provided in the body of the Bill for the Carrier Information, use the
Supplement page. When the Supplement to the Bill of Lading is used, the shipper shall state in
the body of the Bill of Lading, See attached Bill of Lading Supplement or See attached
Supplement Page . The shipment details shall be listed on the supplement page with a
subtotal. The Grand total of all items listed in the supplement pages is recorded on the first
page of the Bill of Lading.
The shipper is not to begin listing the shipment data on the Bill of Lading page and then continue
listing the shipment data on the Supplement. If all shipment content data will not fit on the
front page of the Bill of Lading, none of the data shall be entered on that page. All shipment
data shall be listed on the Supplement page.
Carrier Information:
Section 5
Use of Master
Bill Of Lading
Often a Master Bill of Lading, with underlying Bills of Lading attached, is used in conjunction with
the 856 Ship Notice Manifest and the 214 Carrier Shipment Status EDI transaction sets. In this
case, the Master Bill of Lading number is the number that is transmitted on the EDI
transaction sets representing that shipment. Do not transmit the underlying Bill of Lading
numbers as that causes confusion as to which Bill of Lading number is the one to be used.
The use of a Master Bill of Lading is a complex aspect of shipping that may be better shown by
example. Below are business scenarios of how a Master Bill of Lading should be used.
Business Scenarios:
Consolidation Shipments:
The most common need for a Master Bill of Lading occurs when a shipper ships through a
consolidator, or a flow through center, instead of shipping directly to the consignee
warehouse or distribution center. In this scenario, multiple shipments of one or more
customer orders are combined into one shipment from the shipper to the consolidation
point.
One underlying Bill of Lading shall be made for each distribution center shipment, with a Master
Bill of Lading summarizing the total shipment for the consolidator. The consolidator uses the
underlying Bills of Lading to distribute the shipment to each distinct final ship point.
The Master Bill of Lading number shall be sent on the related EDI transaction sets (specifically
the EDI 856 and 214) to represent each shipment to the consignee. For example, if there are
three final ship points, the shipper will send three 856 transactions all including the same
Master Bill of Lading number to represent each shipment. The underlying Bill of Lading
numbers shall be printed in the Special Instructions space of the Master Bill of Lading and the
Master Bill of Lading number shall be printed in the Special Instructions space of each
underlying Bill of Lading.
Option 1-A: Hazardous Material information placed on front page of VICS BOL
Please contact your local MESCA representative to find out how your company can
be set up to create Bill of Ladings automatically by using our MESCA Vision TMS
System.
If you are not part of the MESCA family and would like more information about
how to become a member, please contact our main office at 1-877-440-7447.
For a copy of the VICS Bill of Lading please click below for the format you would
like;