Pricing Date

Pricing date based on delivery date
Used transaction VOV8.

This configuration is by order type.
There is a field called proposal for pricing date.
There you can select pricing date as requested delivery date.
A - Proposed pricing date based on the requested dlv.date (Header)
This control is set at the document level as oppose to the condition type level (PR00).
That means your other condition types such as surcharges and discounts are also
determined using the requested delivery date.
If your requirement is for PR00 to alone to be priced at delivery date then this will not
work.
Pricing date based on delivery date

Used transaction VOV8.
This configuration is by order type.
There is a field called proposal for pricing date.
There you can select pricing date as requested delivery date.
A - Proposed pricing date based on the requested dlv.date (Header)
This control is set at the document level as oppose to the condition type level (PR00).
That means your other condition types such as surcharges and discounts are also
determined using the requested delivery date.
If your requirement is for PR00 to alone to be priced at delivery date then this will not
work.
How pricing date is determine in the sales order and

billing document? Where is the setting?
The pricing date is proposed based on the setting you make in the Sales document
configuration. ( T code : VOV8)
You have a field" Prop.f.pricing date " in the Requested delivery date / pricing date /
purchase order date segment.
Then you can choose the follwoing options:
Blank - Indicates the current date as the pricing date
A - Indicates the date based on the requested delivery date
B - Indicates the date based on the order validity start from date
And the pricing in the billing document is copied from thte sales order / Delivery
document..
It again depends on the setting u have in the copy control from order - billng or delivery billing.
In the copy control, in the item settings you have two fields relavant for this.
One is pricing source and the other is pricing type.
The pricing sources are generally the order. But if you want you can change it to other
values mentioned in the drop down,
but this values have no effect if the pricing type is B.
Any other value other than B in the pricing type will take the reference document price
mentioned in the pricing source field.
but for the pricing type B. The new price is determined in the billing order.
Report to Check the Entered Pricing Condition Price

Which is the best transaction code to check the Pricing condition price entered in
"VK11"?
Other than "VK13", to display the price, you can use V/LD - Execute Pricing Report to
check the prices entered into the Pricing Master.
Normally Pricing Report - "07 Cust.-specific Prices with Scale Display" will do.
Other Pricing Reports you can tried are these:
--------------------------------------------------------------------------
|LR|Report
title
|
------------------------------------------------------------------------|01|Comparison of Price Lists Without Scale
Display
|
|02|Comparison of Price Groups Without Scale
Display
|
|03|Incoterms with Scale
Display
|
|04|Incoterms Without Scale
Display
|
|05|Price List Types Without Scale
Display
|
|06|Price List Types with Scale
Display
|
|07|Cust.-specific Prices with Scale
Display
|
|08|Cust.-specific Prices W/out Scale
Display
|
|09|Material List/Material Pricing Group with Scale
Display
|
|10|List Mat./Mat.Pricing Groups Without Scale
Display
|
|11|Price Groups With Scale
Display
|
|14|Taxes
|
|15|Material
Price
|
|16|Individual
Prices
|
|17|Discounts and Surcharges by
Customer
|
Material
|
|19|Discounts and Surcharges by Price
Group
|
|20|Discounts and Surcharges by Material
Group
|
Customer/Material
|
|22|Discounts and Surcharges by Customer/Material
Group
|
|23|Discounts and Surcharges by Price
Group/Material
|
|24|Discounts and Surcharges by Price Group/Material
Group
|
|25|VAT/ATX1
|
|26|Canada/USA
|
|27|I.E.P.S
Mexico
|
|28|Conditions by
Customer
|
|30|Conditions by Customer
Hierarchy
|
|31|Price List with Release
Status
|
|AC|
|
|AD|
|
-------------------------------------------------------------------------Fast Links:
Mass Update of condition pricing

You can update the condition pricing for a range of sales order.
For e.g. if you create sales order for 15 months or so, and at the beginning of each year,
you have to update the prices for lots of sales orders.
Other than using VA02 and make an Update of the conditions at item level which is a big
work because you will have lots of open sales order after so many months.
Use VA05, select your Orders and on the result screen :click Edit- > Mass Change -> New Pricing (menu).
or
if you don't want to do that Online, write your own abap report and use Function
SD_BULK_CHANGE (check where-Used at SE37, Trace VA05 on how to fill the
parameters, Function MPRF => New Pricing)
Make Material Master Price of a material as sales price

automatically
The first method is not to set the pricing condition VPRS as statistical.
Simply remove PR00 and it will work fine if you always use VPRS as your pricing base
inside the pricing procedure.
VPRS will reads both prices based on the price control in the material master.
Price control S for standard price.
Price control V for moving average price.
It is this simple if you do not have any other "Prices" in the price procedure.
However, if you are using one pricing procedure where for some items you price using
VPRS and some others using PR00, then you should use requirement routines to enable
the correct price condition type at the right time.
The second method involves more work as you need to write a formula (VOFM) to get
that information.
This is how it goes :1. Set VPRS to be the first step in the pricing procedure and to be subtotal B (as
standard).
2. Set PR00 with alt. calc. type formula, which sets the value of PR00 to be equal to the
subtotal B.
The routine (created with transaction VOFM) is:
RV64A901
FORM FRM_KONDI_WERT_600.
XKWERT = KOMP-WAVWR.
ENDFORM.
The pricing procedure than looks like that:
Step 1 VPRS statistical, subtotal B, reqt 4
Step 2 PR00 Altcty 600
Customer discounts on effort only

-----Original Message----Subject: Customer discounts on effort only
Hi All,
We have a requirement of giving a discount to customer based on the total
amount invoiced so far (across financial years).
Where do we set this up? We have seen so far the discounts are calculated
based on the value of the current invoice.
The discount should be on a graduated scale basis for example
0 - 100000 No discount
100000 - 200000 5%
200000 - and above 10%
This means that discount would only start after the customer's net sale
value crosses 100000.
For example, if the customer has been billed for 99000 and the current
invoice is for 3000, a discount of 5% should be given on 2000 i.e. 100.
Another complication is that, the discount is not based on the total amount
billed so far, but only on the effort billed and not on reimbursements (like
airfares, living expenses, visa charges, beeper charges etc). The discount
applies only to the effort and not to the reimbursements. In the above
example (invoice of 3000) say the effort billed is only 1500, the rest being
reimbursements. The discount is only on the 500. (the rest being taken up by
the lower limit for eligibility of 100000)
For example the customer might have been billed say 150000 so far but actual
effort billed might be only 90000, the rest being reimbursements of actual
costs and hence the customer is not eligible for the discount.
Kindly help,
-----Reply Message----Subject: RE: Customer discounts on effort only
Hi,
The solution for this is Using rebate condition types and suitable condition
records.
Of this to handle your first problem that is the rebate has to be applied
only on the "effort" you have to set up a line in the pricing procedure
which gives the rebate basis i.e the value to be used for rebate cond types.
This I believe solves your problem of rebate only on effort.
Your second problem i.e the discount should start getting applied
automatically when it reaches the first scale for which the values span few
financial years. This I am not really sure whether it can be made possible
in the invoice itself. But a work around is not giving the discount directly
in the invoice but settling it against the rebate agreements by Credit notes
periodically.
Hope it helps.
Thanks
Hi
Arent we looking at rebate agreeement. That appears to be a straightaway

solution to your problem. You activate the sales organization and the
payer for that
Regards
I am in SAP R/3 rel.30F.
We have 2 options to meet your requirement.
1. Using scale in condition type ( tcode V/06 ), choose scale basis
G.Scale based on a formula ( be: your based amount is invoice ). Define
scale formula. You need ABAPER to define it.
2. Using routine in Alt.calc.type ( tcode V/08 , Maintain Pricing
Procedure ). Here, you also need ABAPER to create routine.
hope this help
Steps to Create Commission for Agent

For creating commission agent, you have to follow below steps.
1) Establish Partner Functions for the Commissionee(s)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES AND
DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->;
DEFINE PARTNER FUNCTIONS
Transaction Code: VOPA
2) Assign the Partner Functions to Partner Procedures
3) Create a Partner Procedure for the Commissionees
4) Create New Customer Account Group(s) for Commission Agents
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; LOGISTICS
GENERAL ->; LOGISTICS BASIC DATA: BUSINESS PARTNERS ->; CUSTOMERS
->; CONTROL ->; DEFINE ACCOUNT GROUPS AND FIELD SELECTION FOR
CUSTOMER
Transaction Code: OVT0
5) Assign the Partner Functions to the Customer Account Group(s)
DEFINE PARTNER FUNCTIONS ->; GOTO ->; PARTNER FUNCTIONS ->;
ENVIRONMENT ->; ACCOUNT GROUP ASSIGNMENT
6) Assign the Partner Functions to the Partner Procedure for the Sales Document Header
Menu Path: Tools ->; Business Engineer ->; Customizing ->; Sales and Distribution ->;
Basic Functions ->; Partner Determination ->; Define Partner Functions
7) Assign the Partner Functions to the Partner Procedure for the Sales Document Item
(OPTIONAL)
8) Edit the Pricing Communication Structure (KOMKAZ) to Hold the New Functions
(Client Independent)
Menu Path: Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->;
DICTIONARY
Transaction Code: SE11
9) Edit MV45AFZZ userexit_pricing_prepare_tkomk (Client Independent)
Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP
EDITOR
10) Edit RV60AFZZ - userexit_pricing_prepare_tkomk (Client Independent)
EDITOR
11) Edit MV45AFZB - userexit_new_pricing_vbkd changing new_pricing (Client
Independent)
EDITOR
The following code should be inserted into program MV45AFZZ to allow the system to
re-execute pricing if the user makes a change to the relevant partner function (alteration,
addition, deletion).
13) Add the KOMKAZ Fields to the Pricing Field Catalog (Client Independent)
DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;
DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS SEQUENCES
Transaction Code: OV24
14) Create Condition Tables (Client Independent)
Transaction Code: V/03
15) Create an access sequence containing the new tables (Client Independent)
16) Create a new condition type
DEFINE CONDITION TYPES ->; MAINTAIN CONDITION TYPES
17) Add the Condition Type to the Pricing Procedure
DEFINE AND ASSIGN PRICING PROCEDURES ->; MAINTAIN PRICING
PROCEDURES
11) Create Commsission Report ZZCOMMISSION (Client Independent)
EDITOR
SD Questions About Pricing Condition

The Most Important Tips in Pricing For SAP SD Module to crack interviews...
Whenever we define our pricing procedures, we remain least interested in creating our
own Condition Types,Condition
Tables & Access Sequences. What we do is, we just define our own pricing procedures
by using the existing condition types (i.e: PR00, K004, K007, KA02, KF00 etc.) & then
assign that Pricing Procedure with " Sales Area, Document Pricing Procedure &
Customer Pricing Procedure " .
After that we put the values against each Condition Types, mentioned in our Pricing
Procedure by using the T-Code "VK11". But we also need to know about the Condition
Tables, Condition Types & Access Sequence Creation. So for that purpose we have to use
the following T-Codes respectively : "V/05", "V/06" & "V/07". Now it will become easy
to create the same.
Also to inform that, using T-Codes is more smarter than following paths through IMG
screen.
Utsav Mukherjee - utsavmukherjee143@hotmail.
What is the difference of VK11 and VK31 (condition records)?
My condition type is PR00 and Access sequence is PR02. And in this access
sequence table 304 is available. Now when I was entering the PR00 in VK31 it
shows error Table 304 is not defining for the condition type PR02. But when I was
entering the PR00 at VK11 it is accepting it.
Difference between VK11 and VK31 - if you go through the menu path you will get the
vk 31 as condition record from the tamplets whereas vk11 as simple condition record. In
VK11 you can store condition record for more than one condition
type. This means you can have same condition record for different condition types.This
feature is given to enhance the system's performane and not to create the duplcation of
the work for each condition type.
Again system is not allowing to store the record in the vk31 for the condition type pr00
and access sequence pr02.This is because if you see this ac seq cointains two accessses
20 and 30 having the same table no.But you see there is the difference between the
technical view of it for transfering the data from document field and condition field,so
you can not maintain the data at VK31.
What is the difference between Header condition and Item condition? I know item
condition applies to each item in a sales document. Header condition can only be
applied to an entire document.
Difference between header and item condition - as YOU CORRECTLY SAID HEADER
CONDITION IS APPLICABLE FOR THE WHOLE DOCUMENT where as item is for
item.Ex-Say fright is dependent on the total weight of all the items in the documents then
header condition adds on weights of all items and calculates the record accordingly.
You have two different types of the header conditions.
a) In one you can duplicate the same value throughout the document for each item.Say
discount 2% at header level which is also applicable to all the items

b)Second is the accumulation of the values of all the item at the header level,as earlier
explained for the weight/fright.
These differenes are controlled through the indicator of group condition in the cond.type
configuration.
And so obviously header condition can not have the condition record and hence access
sequence.
SAP SD Tips by : Vishwajit
Disallowing Condition Types - How I can accomplish the following:
Be able to DISALLOW Z0BP Condition type to be negative ( Invoice Block)
You can modify condition type from customising;
Sales and Distribution->Basic Functions->Pricing->Pricing Control->Define Condition
Types->Maintain Condition Types
Change condition type ZOBP's plus/minus indicator to "A" which means only positive is
allowed. *-- Arvind Rana
In pricing procedure there are column such as requirement, sub total altclty, altbv,
accurals. What are these and where we calculate all these values which we put.
1. Requirement: Denoted by nos and maintained in VOFM, this is a condition required
for a particular condition type to be executed. Eg. PR00: req 2 ie item relevant for
pricing
VPRS/EKO1: req 4 ie cost
Rebate BAO1 Req 24/Req 25 etc
2. Subtotal: this represents where a which table a value is stored, which can be processed
for further calculation.
Eg. for PR00, if this value is to be used for credt check of a customer, we mark the
subtotal as A.
3 Alternate Calculation type: this is also denoted by numbers and maintained in VOFM.
Eg. Suppose for 45 units , each unit is charged $100 per unit, the order value comes out
to be $4500, that is calculation is done as per unit price, if the client wants calculation
type to be based on volume or wieght, alternate calculation type can be configured.
4. Alternate base value: Denoted by no. and maintained in VOFM.
Eg, if the pricing scale is maintained and pricing for 45 units comes under the scale of
$100 per unit., the base value is 45 units, but if the client wants a standard base value in
some casesto be assumed inspite of maintaining the scale, an alternate base value is
confihured, that is the base value based on which the order value is to be calculated
changes.
5. Accruals: Accruals are maintained for rebate agreements, it constitutes the total
accumulated value which customer has earned through rebate, one the rebate for certain
amount is settled the amount from the accruals get deducted.
*-- Nitin
Add a Field To New Condition Table in Pricing

Add a field to a new condition table in Pricing (Condition Technique):I will explain you the process with below example...Please follow steps in below
sequenceTry to add the filed from the field catalog. In case the required combination field is not
there, you can add the field through the following process to filed catalog and create the
condition table. It is most common that one or other time we need to use this function
while configuring multi tasking & complex Pricing Architecture.
Here I'm giving a simple guide to add fields to the Pricing Field Catalogues:
For example you want to use field PSTYV ('Sales document item category') that is
included in structure KOMP ('Pricing Communication Item') as a key for a condition
table.
When you create a condition table (Transaction V/03), however, the system does not
propose the field in the field catalog.
Condition access, field catalog, allowed fields, KOMG, KOMK, KOMP, KOMPAZ,
KOMKAZ, PSTYV are the other terms which we need to know about, to add Fields.
Reason and Prerequisites:
For technical reasons, field PSTYV was included in structure KOMP, however, not in
structure KOMG ('Allowed Fields for Condition Structures').
Proceed as follows:
1. Call up the ABAP Dictionary (Transaction SE11) and create data type ZZPSTYV.
Choose PSTYV as a domain.As a short text, you can use, for example, 'ZZ - sales
document item category' and as a field label, you can use the field labels of PSTYV.Save,
check and activate your entries.
2. Call up structure KOMPAZ in the ABAP Dictionary (Transaction SE11) in the change
mode and make the following entry:
Component Component type:
ZZPSTYV ZZPSTYV
Save, check and activate the change you made.
3. Note:Because of the change in structure KOMPAZ, field ZZPSTYV is now known in
structures KOMG and KOMP because structure KOMPAZ is included in both structures.
4. Call up Transaction SPRO. Navigate to 'Sales and Distribution -> Basic Functions ->
Pricing -> Pricing Control' and execute 'Define Condition Tables'.
Choose 'Conditions: Allowed fields' and include ZZPSTYV as a new entry.
5. Note:Now you can use field ZZPSTYV as a key field when you create a condition
table Axxx.
6. Supply the new field you defined by including the following source code line in
USEREXIT_PRICING_PREPARE_TKOMP:
MOVE xxxx-PSTYV TO TKOMP-ZZPSTYV.
In order processing you find the user exit in Include MV45AFZZ, and in billing
document processing you find it in Include RV60AFZZ.
Consider that you can also use this note as a help if you want to use other customerspecific fields as key fields in a condition table.
For header fields, use structure KOMKAZ instead of structure KOMPAZ and
USEREXIT_PRICING_PREPARE_TKOMK instead of
USEREXIT_PRICING_PREPARE_TKOMP.
For more information, see Transaction SPRO via the path 'Sales and Distribution ->
System Modifications -> Create New Fields (Using Condition Technique) -> New Fields
for Pricing' and OSS Note 21040.
Header Condition and Group Condition

What are header conditions?
Header conditions are those which appear in the header level of any sales order. these
conditions are to be entered manually and get distributed automatically and the basis for
distribution are taken from the NET VALUE of items mentioned at item level.
When we go to the conditions section in a sales order, where the details of pricing is
mentioned, here we add these conditions.
Whenever any Header Condition is used, it overrides the PR00 condition type.
Examples of header condition.

- HA00 - % Based Header Condition.
- RB00 - Absolute or numeric value which applies to all items.
- HB00 - Numeric value or Absolute value.
*-- Vivek Chokshi
What is the difference between group condition and header condition?

Group Condition: You can use this is feature of a condition type to apply price or
discount for a material based on common property.
Header Condition: This is a manual condition which you apply to header (Condition
screen) of a sales document. This amount is applicable to all items.
Usage of this feature is to apply price / discount for a specific group of materials.
1. You maintained a discount based condition record fbased on material group ( = 01 for
example). You maintained scales also.
Qty
1 - 10
11 - 50
51 - 150
Discount
Rs. 100.00
Rs. 105.00
Rs. 110.00 etc.
2. You are creating a sales order for a customer with five different items with different
quantities as below
ITEM 1 - 25 No's
ITEM 2 - 3 No's
ITEM 3 - 12 No's
ITEM 4 - 27 No's
ITEM 5 - 62 No's
All the material is having the material group = 01.
3. While calculating the discount, because of this group condition, system add the
quantities of items which have material group = 01. In the above example total quantity is
= 109. System apply a discount of Rs. 110.00 to each item irrespective of the individual
quantities.
4. If you have not activated the group condition feature, system determines the discount
value based on individual item quantity which is as below.
Discount
ITEM 1 - 25 No's
Rs. 105.00
ITEM 2 - 3 No's
ITEM 3 - 12 No's
ITEM 4 - 27 No's
ITEM 5 - 62 No's
Rs. 100.00
Rs. 105.00
Rs. 105.00
Rs. 115.00
5. Is it clear now. Just try a sales order and see the out come
Procedure to Test:
1. Create 3 materials. Maintain Material Group of each item is same.
2. Activate the condition type as a group condition.
3. Create a condition record for this condition type with scales.
4. Process a sales order for a customer with these three material with different quantities.
Steps Involved In Condition Technique

What are the 8 steps involved in condition technique?
By: Rohit Joshi
It starts with an understanding of the factors that influences the Price. Lets say it depends
on Customer and Material. With this understanding now we will start with the Table
where we will pass the above parameters. There is a table 5 which already has Customer
and Material so we can now copy and rename it or use the same table in our Pricing
Procedure.
T Code VOK0
Step 1. Define/Choose your Table (with the requirement parameters that influence the
price)
Step 2. Define your Access Sequence and include the above Table in your Access
Sequence
Step 3. Define your Condition Type (There are four Price Types Basic Price, Discount,
Freight and Tax) and include your Access Seq. Its always better to copy the Price Types
provided by SAP.
Step 4. Now comes your Pricing Procedure where you include include Condition Types
and format.
Step 5. Now comes Procedure Determination where you specify the Document Pricing
Procedure and Customer Pricing Procedure along with Sales Organisation, Distribution
Channel.
Step 6. Maintain Condition Records for your Condition Types
I guess you can make it 8 Steps by dividing some of the main steps. Few important things
to note is following..
1. XD01 - Create Customer - Always ensure that you pick the right Customer Pricing
Procedure from here.
2. VA01 - Sales Order - Ensure that you have the right Document Pricing Procedure from
here
3. While Creating Access Sequence, check your Fields and ensure that they appear with
any warning (Highlighted in Red)
4. Do not forget to mention your Access Sequence while defining your Condition Type
5. Always remember that your Procedure Determination has only Basic Price as
Condition Type
6. Do not forget to mention the Range (From To) while creating your Pricing Procedure.
I made most of the mistakes that appear above. Hope it helps.
Sales Order Freight Condition In Header Condition

ERP SAP ==> SD SAP
Common questions:
We are using the Freight in Header Condition. I maintained two line items in the
Sales Order. So the Header freight is splitting irregularly for two line items (in item
conditions) . How it is happening? Any formula is there?
Header Conditions - Automatic pricing does not take header conditions into account; you
can not create condition records for them in the standard system.
Header conditions are entered manually in order processing. R/3 includes the following
header conditions:
- Percent discount (HA00)
- Absolute discount (HB00)
- Freight (HD00)
- Order value (HM00)
Header Condition: If this condition is marked as a header condition, it is possible to enter
the condition type in the header condition screen. Checks for changing the condition
manually are unaffected by this.
Group Condition: Group conditions are helpfull incase of discounts. If group condition is
selected then the discount percentage or quantity is applicable for the total sum of the
quantity in the PO for those materials belonging to the same material group. Suppose if
two materials of same matl grp have discounts for 100 qty and above but in PO if the two
matls are bieng procured for 50 qty then they cant avail discounts but if group condition
is selected then the sum of the quantity of both matl of same matl group is considered (50
+ 50) and discount can be availed for 100 qty.
Further Group condition: Indicates whether the system calculates the basis for the scale
value from more than one item in the document.
The nature of header condition is that whatever value you are giving in sale order /
billing, line item wise, it will be distributed proportionately.
If you access V/06 and the header condition type, you can see that the condition type
- does not have any access sequence
- field Group condition is selected
Normally Freight Header condition like condition type "HD00" is calculated on the basis
of weight. This is a Manual condition and you have to enter it in the header screen. It
will be proportionately distributed on each item on the basis of weight. If you will
uncheck the group condition field, the same freight amount will be copied to each item,
possibly irrespective of different weight which may not be logical.
That is the standard behaviour of the header condition type.
Based on whether the group condition field is ticked on or off, it will either split the
header condition value to the items on pro-rata basis or it will just duplicate the header
value to all the items.
What you are experiencing with Fixed Amount Header conditions is standard behaviour.
Please see below Notes:
- 876617 FAQ: Header conditions / Header condition screen
- 317112 Behavior of conditions w/ calculation rule B changed
- 485740 Conditions with fixed amount in copy activities
To achieve what you wish (absolute amount), solution is in the below
Notes:
- 84605 Transfer absolute amount condition to billing doc.
- 25020 Value changes during over/underdelivery
- 25144 Freight conditions during milestone billing
How To Use Condition Exclusion Type In SO

What is meant by condition exclusion for Condition types and
records?
Condition Exclusion
The system can exclude conditions so that they are not taken into account during pricing
in sales documents.
Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100
pieces.
However, a specific customer can buy the material for 100 USD. Since this is a
particularly good price, the customer should not also have a discount of 10 USD per 100
pieces. Therefore, this discount is to be excluded from pricing.
To do this, you must follow two steps:
You must set a condition exclusion indicator for the price. You can do this in two ways: If
you want to set the condition exclusion indicator a follows then you specify it:
- for all condition records of a condition type (e.g. with condition type PR00) when
defining a condition type in SD Customizing
- for an individual condition record (e.g. only for material 4711) in the detail screen of a
condition record (in the Condition exclusion field)
You must set a condition for the discount in the pricing procedure in Customizing for
sales. If this condition is set, the discount is not valid if the condition exclusion indicator
is set. Condition 2 is available in the standard R/3 System.
The condition exclusion indicator is not valid for condition supplements.
This means that if a condition record contains condition supplements they will be taken
into account during pricing.
Condition Exclusion Group
In any normal situation there could be more than one condition type in a pricing
procedure offering a discount to a customer. Should the discounts be automatically
determined, there is the risk that the customer will receive all the relevant discounts and
thus purchase the product for a lower price than he should.
By using condition exclusion groups you can ensure that the customer does not receive
all the discounts, but instead only receives the best of the available discount condition
types.
Menu path IMG - Sales & Distribution - Basic functions pricing condition
exclusion condition exclusion for groups of conditions (OV31).
A condition exclusion group is merely a grouping of condition types that are compared to
each other during pricing and result in the exclusion of particular condition types within a
group or entire groups. It is important to note that the condition types you want the
system to compare must exist in the pricing procedure and must have valid condition
records created for them.
If for example, a sales order is created using the pricing procedure that the exclusion
group is assigned to, you can see that the condition offering the most favorable discount
to the customer is represented in the pricing procedure.
For instance, condition type K007 has offered a discount of 10% off the sale price or a
real value of $30, while another condition type K005 has offered a real value discount of
$10. The system then takes the best discount for the customer between the two, which is
K007 and makes the other discount K005 inactive. This can be seen by double clicking
on the condition type K005, where you can find a entry saying Inactive A condition
exclusion item.
There are four possible methods of using condition exclusion groups
A best condition between the condition types
B best condition within the condition types
C best condition between the two exclusion groups
D exclusive
E least favorable within the condition type
F least favorable within the two exclusion groups
Configuring Condition Exclusion Groups
First step is to define a condition exclusion group by using a four character alpha
numeric key.
Next step is to assign the relevant condition types to the exclusion groups such as
discount condition types, freight condition types.
After completing the assignment of the condition types to the exclusion group, proceed
with assigning the condition exclusion group to the relevant pricing procedure.
After selecting the pricing procedure for which you want the condition exclusion to be
active, select the folder Exclusion where you can assign the relevant condition exclusion
procedure to the relevant condition exclusion group.
When using the condition exclusion group to find the best condition record in a condition
type only use one condition type per exclusion group. The most important thing to
remember here is to deactivate the Exclusive Indicator on the access sequence assigned
to that condition type. Otherwise, the system will merely find the first condition record
and stop searching for other records.
Pricing Report & Condition Index

What is difference between pricing report & condition index?
Pricing Report:
A Pricing report basically helps to get the list of all the pricing details which we have
maintained in the system. We can get details of all the condition types including the
scales. We can get the details as per our requirement i.e., Sales org/Dc/Division/Plant
/material etc wise. The selection criteria would be as per the Key combination which you
select in the IMG screen
You get following information from pricing report.
1. It informs you about the customer specific price agreements that were made within a
certain period
2. From pricing report you can know which condition records exist for freight charges
3. Which condition records exist for customers in a particular region or country
You can create your own pricing reports with V/LA.
Also
V/LD is very useful. This can be customized.
The sales personnel use it to
1. get information for price (discounts) that existed at previous period (Say June 200X)
2. Inform potential buyer about the current price (and discounts)
3. Review price and discounts.
Though all the above T Codes and there are many More standard SAP Reports have very
high utility, it is not widely used. Clients prefer customized reports when it comes to
pricing reports - all Z programs and Transactions.
These kind of reports are generally required by the Top Management for periodical
review // Finance team for price control // Master data team for record purposes // Process
audits by Internal/external agency // Of late, for every SOX audit done in the
company...especially the change records for prices.
Condition Index
Condition index is very useful for searching the condition record for a customer.
It becomes easier and faster to search for condition records for a customer or material just
like it become easier to search a topics in the book with help of index.
You have to mark the "condition index" check box in the condition type and you have to
activate the index in customization.
You can set the discount for fast ten orders through "condition update".
First, in your discount condition type(V/06) activate the "condition update" check box.
Second, in the condition record, in additional data put "maximum number of orders" as
10.
You may also create the condition record for discount through VK31. Now go to
change(VK32), scroll to the right, you will find a column "N". This is maximum number
of order field. Here you can put value 10 and save it.
Now, system will give the discount to the first 10 orders.
What Is Condition Base Value?

Where does the standard condition base value (Default one) is
determined for a Condition type?
First check the Material Master UOM Conversion - Additional Data - Units of Measure.
Condition base value is a concept used in pricing procedure and actual term used is
alternate condition base value. This is a formula assigned to a condition type in order to
promote an alternate base value for the calculation of the value.
If you have to calculate price of a material then you have to have a base value for it. For
e.g. if you want to calculate the discount of 10 % for a material then you have to have a
base value on which this 10% is calculated. Normally you take the condition value of the
base price of the material to calculate the value.
Now, you don't want to take the base value and take other value as base value which are
derived on some formula. So you create a routine which will do the mathematical
operations in the routine and derive you a value which is now used as the base value for
calculating the condition value for a particular condition type.
As per my understanding there is Alternative Condition Base Value, It is a routine which
is assigned to the condition type in the pricing procedure.
Go to transaction V/08 here you select pricing procedure then go in to the control data of
the pricing procedure here you can find Alter native Condition
Base Value in the 14th column of the pricing procedure control data.
What is the difference between:
1. Conditional base value
2. Conditional value.
3. Conditional amount
1. Conditional base value
When a value is derived for a condition type, based on certain calculation this value is
taken as base.
2. Conditional value.
For the number of units ordered depending on the condition amount mentioned this value
is derived.
3. Conditional amount
This is nothing but the unit list price what you are mentioning for the line item.
1) What is the role of alternative calculation type, condition base value, requirement
in pricing procedure?
2) Where do we define value for alternative condition base value and alternative
calculation type so that system picks up different value, when the value for
alternative condition base value and alternative calculation type is mention in
pricing procedure?
**Alternative Calculation Type:**
This function allows you use a formula as an alternative in finding the value of the
condition type, instead of standard condition technique. this can be used to calculate
complex tax structures.
Alternative condition base value
The alternative condition base value is a formula assigned to a condition type in order to
promote an alternative base value for the calculation of a value.
Example
An absolute header discount is, for example, distributed in the standard system according
to the cumulative value of the items.
If the system distributes the absolute header discount according to volume based on the
Alternative formula for condition base value , a header discount of $30 results in the
following discounts:
Item Value Volume .
1 $1000 2 cbm
2 $500 4 cbm
Stand. disc. Volume disc.(With Formula)
$20 $10
$10 $20
Condition formula for alternative calculation type
Alternative formula to the formula in the standard system that determines a condition.
Requirement
This function is used to assign a requirement to the condition type. This requirement can
be used to exclude the system from accessing the condition type and trying to determine
the value. This can be used to specify that the condition type should only be accessed if
the customer has a low risk credit.
Rounding Off Condition Not Appearing In Sales

Order
In sales order Diff condition type is not coming, when checked in
analysis it says requirement 013 is not fulfilled, but in pricing procedure I've
assigned the requirement as 013, alt.cal type-16, alt CBV-4.
Please refer to the following documentation for requirement 013:
RE LV61A013
Title
Rounding as per Table T001R

Purpose
This is an example of a pricing requirement. This requirement is met if an entry has been
made in the 'Unit to be rounded up to' field in Table T001R. Table T001R stores the
rounding rules for company code and currency combinations. This requirement can be
assigned to the condition type in the pricing procedure that is used to calculate the
difference when rounding. Using this requirement, the difference is only calculated when
necessary.
Example
A company has the requirement to carry out rounding for certain company code and
currency combinations. This information is stored in Table T001R. In the document
pricing procedure, the user has configured the SAP delivered condition type DIFF to
calculate the difference when rounding occurs. The user also assigns pricing requirement
'13' to the condition type DIFF in the pricing procedure so that the condition is only
calculated when a corresponding entry has been maintained in the table T001R.
Please check the customizing table T001R.
or try this go to IMG path --> SAP Netweaver --> General Settings --> Currencies -->
Define rounding rules for currencies. Here maintain the rounding unit which will be
stored in Table T001R.
then in the t-code ob90 you can maintain that.
Go to v/08 maintain in condition base value 16 routine.
Purpose
This is an example of a condition value formula. This type of formula can be used to
influence the value shown for the condition in pricing. A condition value formula is
assigned to a condition type or value line in the pricing procedure.
Formula '16' was delivered along with condition type DIFF to support the rounding unit
rules that can be defined in T001R for company code / currency combinations. Condition
type DIFF was delivered to perform the rounding at the end of the pricing procedure with
the total value. Using formula '16', the system computes the rounded value and assigns
the difference to the condition type DIFF.
In-17 c.base value
Round according to T001R
Purpose
This is an example of a condition value formula. This type of formula can be used to
influence the value shown for the condition in pricing. A condition value formula is
assigned to a condition type or value line in the pricing procedure.
Formula '17' was delivered so that a condition value could be rounded off according to
the rounding unit rules (e.g. plus 5 or 10 or 100 units) that can be defined in T001R for
company code / currency combinations. When formula '17' is assigned to a condition
type, the condition value will always be rounded using T001R.
Where I can do setting of rounding profile for a new created condition type?
1) Create Rounding rule ( Unit of measure rounding rules )
Path :
Materials --> SPRO Quantity Optimizing and Allowed --> Order Optimizing -->
Purchasing --> Management Unit of Measure Rounding Rules --> Logistics Units of
Measure
Here give new rounding rule and % rounding up and down values
2) Create Unit of measure groups
Path :
Order Optimizing --> Purchasing --> Materials Management --> SPRO Unit of Measure
--> Quantity Optimizing and Allowed Logistics Units of Measure Groups
Create new group for YD and ROL
3) Dynamic rounding profile
Path :
Order Optimizing --> Purchasing --> Materials Management --> SPRO Maintain
Rounding --> Quantity Optimizing and Allowed Logistics Units of Measure Profile
Here give Rounding profile name and plant and click on Dynamic to create new profile
In next screen give desc. For rounding profile, rounding off method as 2, and rounding
rule which you have created.
Assign created Rounding profile in info record also UOM group
Maintain minimum order qty as 1 Rol and Order unit as ROL in Info record
In material master maintain conversion as 1 Rol = 3500 yards
How To Create Field in KOMP, KOMG

New Fields in Pricing
To use a field in pricing, one creates a condition table. This condition table is created
using the allowed fields from the field catalog. Should the fields one requires not be
included in the list of allowed fields, one can add the fields from the list of available
fields. However, one may find that a new field may not be in the list of available fields.
For this reason, one must create new fields for pricing. The document and item data in
SD is stored in data tables, such as VBAK and VBAP (for the order transaction). Many of
the fields from these tables are available in the field catalog.
The field catalog is a structure (KOMG) that consists of two tables (KOMK and KOMP).
These tables contain the header and item data for pricing respectively. They are called
KOM x because they are communications structures used to communicate the
transaction data with the pricing procedure. Table KOMG contains the fields of tables
KOMK and KOMP.
If you require a field that is not in KOMG, it means that it is not in KOMK or KOMP.
This means that the field you require cannot be used in pricing because there is no
communication of this field from the transaction to the pricing procedure via the
communication structures.
To use a field not defined in the field catalog, you need to add this field to the KOMK or
KOMP structures, and then write the ABAP code to transfer the data in the field from the
transaction tables to the communication structure. Follow these steps:
1. Create the field in the KOMK (header data) and KOMP (item data) tables using the
standard includes provided for this requirement.
2. Write the code in the user exit to read the transaction data and transfer it to the KOM
x structures.
Menu Path
The menu path here is IMG, Sales and distribution, System modification, Create new
fields (using the condition technique), New fields for pricing.
Adding the Field to KOMK and KOMP
This process requires some knowledge of the ABAP dictionary and how to use the ABAP
dictionary to create and change fields and tables. You may have to use an ABAP skill to
assist you. If the field is from the header table (for example, the order table VBAK),
youll need to add it to the include table KOMKAZ in table KOMK. If the field is from
the item table (for example, the order item table VBAP), youll need to add it to the
include table KOMPAZ in table KOMP.
Lets say you need to use the base material to define a price and the base material is not
in the pricing field catalog. The base material is a field on the material master basic data
screen and is defined as MARA-WRKST. Since this relates to the material, it is at the
item level, so you would add the field to the KOMPAZ include table.
Note
When you add a field to these tables, it must start with ZZ. Therefore, the
field you add would be ZZWRKST. In ABAP, when you add the field, use the same
domain as in the field in the original table MARAWRKST.
After adding the field, generate the structure KOMP. This field is not available in the field
catalog and can be used in condition tables.
Writing the ABAP Code
The field in the communications structure will be blank unless the ABAP code transfers
the data from the material master to the field KOMPZZWRKST. Pricing occurs in the
order and in the invoice, so you need to put this code in both places. For the order
transaction, write the ABAP code in user exit
USEREXIT_PRICING_PREPARE_TKOMP in include program MV45AFZZ. For the
billing transaction, write the ABAP code in user exit
USEREXIT_PRICING_PREPARE_TKOMP in RV60AFZZ.
Note : The TKOMP is for the item level. If you are writing the code for
a field at the header level, you would use the user exits that end with
TKOMK. The ABAP code would select the Base material field from the
material master table using the material from table VBAP/VBRP. It would
then transfer this field to the structure TKOMP from MOVE MARAWRKST to
TKOMP-ZZWRKST.
Billing cannot be Release to Accounting

This SAP message will appear if the system is unable to find the G/L codes match from
the configuration in transaction VKOA
No account is specified in item 0000001001
Message no. F5 670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO
document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data
transferred to item "0000001001" of the FI/CO document.
Assuming that one of the key combination is Account Assignment Group, you will have
to check whether have the Account Assignment Group been input in the Customer Master
(Billing tabstrips - Accounting sections - Field name: Acct assgmt group).
The Account Assignment Group will be copied automatically into the sales order.
Check whether the configuration in transaction VKOA have been done correctly.
Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field
name: AcctAssgGr) have been filled in automatically.
Check whether the billing document (VF03 - Goto - Header - Header - Field name:
AcctAssgGr) have been filled in automatically.
If the customer master have not been maintained and the user have already input the sales
order, then the user will have to maintained the Account Assignment Group manually
either in the sales order or the billing documents.
Take note for One Time Customer, the user have to input the Account Assignment Group
manually into the sales order. One Time Customer can be used by many customer,
therefore, the system will not be able to determine the Account Assignment Group
manually.
Default Start Variant for VF04

There are two types of variant in VF04.
One is the selection variant before clicking the Display Billing List Button.
You can set the start variant via SE93 using the Change mode.
The second variant is the Billing Layout display variant.
This is after clicking the Display Billing List Button.
After creating your layout display variant, you can set it by clicking :-
Settings ->
Display Variant
-> Administration
Select the layout display variant you want and click :Edit ->
Define default settings
Condition Exclusion which will be

determined in the billing document
The system can exclude conditions so that they are not taken into account during
pricing.
For example:
Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100
pieces.
However, a specific customer can buy the material for 100 USD. Since this is a
particularly good price, the customer should not also have a discount of 10 USD per
100 pieces. Therefore, this discount is to be excluded from pricing.
To create a condition exclusion procedure which will be determined in the billing
document.
Assign the procedure to the pricing schema, and maintain copy control so that pricing is
not copied from Sales Order.
To achieve this, copy the standard pricing to a ZXXXX Pricing.
Define new document pricing procedure in SM30 - V_TVKV for billing.
Assign new document pricing procedures to billing types in SM30 - V_TVFK_PR
Define the Condition Exclusion Groups in OV31.
Assign the Condition type for the Condition Exclusion Groups in OV32.
Assign the Billing Pricing Procedure in VOK8 for the Condition Exclusion Groups.
When billing document is being created just enter manually your new
price and the pricing program logic will include only the higher price
one, excluding the rest that are lower price.
Steps for creating a new or changing an existing Billing

Document Types
Create/Change your Billing types configuration in VOFA.
Some of the IMG stuff are :1) To block automatic transfer of the billing document to accounting, mark the field.
Indicates whether the system blocks automatic transfer of the billing document to
accounting.
During document processing, you can manually transfer blocked billing documents to
accounting by selecting:
Billing -> Change -> Release accounting
2) Account determination procedure
3) Output determination procedure etc. ...
After customizing, use transaction VCHECKVOFA to check your configuration :1) Proforma billing types: If it is a proforma billing type, (VBTYP = U), the field must
be blank and the account determination procedure must be empty.
2) Cancellation billing document types: : A check is made to see if the cancellation
billing document type has the right VBTYP. An F2 invoice, for example, (VBTYP 'M')
can only be canceled with billing type S1 with VBTYP 'N' . A billing type with
VBTYP '5' can only be canceled with the VBTYP '6' and vice versa.
3) Cancellation billing document type partner functions A check is made to see if the
cancellation billing document type partner functions are empty or if those that
correspond to the billing type used are empty.
Next, make sure that you maintain the copy control for the Billing Types:
Sales documents in VTFA
Target
e.g. F1 - Invoice
F1 - Invoice
Source
OR - Standard Sales Order
ZOR - Your Sales Order
Billing documents in VTFF

e.g. G2 - Debit Memo F1 - Invoice
G2 - Debit Memo F2 - Invoice
Deliveries in VTFL
e.g. F1 - Invoice
LF - Delivery
F1 - Invoice
ZOR - Your Delivery
Usually for copy control, you let the rest of the settings remains as SAP defaults.
You only assign the new Billing Document Types.
After that use transaction VCHECKTVCPF to check your Copy control customizing.
Billing Block will not worked if you did not assign it

Define the possible block indicators in SM30 - V_TVFS
and
allocate them to the billing types concerned in SM30 - V_TVFSP.
Your Billing Block will not worked if you did not assigned it to the desired billing types.
You can auto block by :1. sales document type in transaction VOV8, fields Billing Block,
or
2. item categories in SM30 - V_TVAP, by filling the fields Billing Block.
Billing Plan for Milestone Billing

Milestone billing means distributing the total amount to be billed over
multiple billing
dates in the billing plan.
As each milestone is successfully reached, the customer is billed either
a percentage of
the entire project cost or simply a pre-defined amount.

During sales order processing, the system determines from the item
category whether a
billing plan is required and, if so, which type of plan
The type of billing plan that is determined at this point is set up in
Customizing and
cannot be changed in the sales document.
Billing plans for periodic billing and milestone billing plans for
project-related milestone
billing have different overview screens so that you can enter data
relevant to your
processing.
For example, for milestone billing, you must be able to enter data to
identify the
individual milestones.
IMG configuration requires :1.
Maintain billing plan types for milestone billing in OVBO.
2.
Define date description in SM30 - V_TVTB.
3.
Maintain Date Category for Billing Plan Type IN OVBJ.
4.
Allocate date category in SM30 - V_TFPLA_TY.
5.
Maintain date proposal for Billing Plan Type in OVBM.
6.
Assign Billing Plan Type to Sales Documents Type in OVBP.
7.
Assign Billing Plan Type to Item Categories in OVBR.
8.
Define rules for determining the date in OVBS.
Milestone billing is typically used for billing projects, such as plant

engineering and
construction projects. Such projects often include a series of
milestones that mark the
completion of different stages of the work. In the SAP R/3 System,
milestones are defined
in a network along with planned and actual dates for the completion of
work. The milestones
are also assigned to the billing dates in the billing plan.
Each milestone-related billing date is blocked for processing until the
Project System
confirms that the milestone is completed.
Delivery-relevant order items for which a milestone billing plan applies

are billed on the
basis of the requested delivery quantity and not on the total of the
confirmed quantities.
The connection between the project and the sales document item is made
in the individual
schedule lines of the item. Each schedule item can be assigned to a
network in a project.
To display the project-related data for a schedule line, proceed as
follows:
In one of the overview screens of the sales document, select
1.
2.
Item -> Schedule lines.

Mark the schedule line and select Procurement details.
The following figure shows an example of milestone billing where only

the Contract have
been billed :
Order
Item
Turbine
100,000
Billing Plan
Billing date Description
Billing Status
01-10-94
Contract
01-03-95
Assembly
01-04-95
Maintenance
01-05-95
Acceptance
01-06-95
Final invoice
Value
10
30
30
30
..
10,000
30,000
30,000
30,000
..
Billing Block
x
x
x
x
Milestone
x
x
x
x
Network/Activities
Milestone
Assembly
Maintenance
Acceptance
Estimate
01-03-95
01-04-95
01-05-95
Actual
01-03-95
For each billing date in a milestone billing plan, you can specify
whether the billing
date is:
1. fixed
2. always updated with the actual date of the milestone
3. updated with the actual date of the milestone, if the date is
earlier than the
planned billing date for the date
Billing Plan Function and Processing

Explain what is Billing Plan.
Billing plan processing includes the following functions:
Automatic creation of billing plan dates

Pricing
Billing block
Billing index
Billing status
Billing rule for milestone billing
Fixed dates in milestone billing
Document flow
Creating with reference
Exchange rate determination
Automatic Creation of Billing Plan Dates
In Customizing for Sales, you control how the system automatically creates the schedule
of dates in a billing plan. The system determines the schedule of individual dates based
on general date information, such as the start and end dates. This general date information
is copied either from contract header data or from proposals in the billing plan type.
Pricing
Sales document items are billed as each billing date in the plan becomes due. The system
determines the amount to be billed either from the condition records that are applicable to
the item or from the values that are explicitly entered in the billing plan for a particular
billing date. In milestone billing, for example, you can specify a percentage to be billed
or an actual amount.
Billing block
A billing block can be set for each date in a billing plan. The block prevents processing
for a particular billing date but does not necessarily affect any of the other dates in the
plan. In milestone billing, the system automatically sets a billing block for each billing
date. This block remains in effect until the project system reports back that the milestone
in the corresponding network has been successfully completed. At this point the system
removes the block.
Billing index
For every billing date in a plan, the system creates and updates a billing index. If a billing
date is blocked for billing, the system copies this information into the index.
Billing status
The system assigns a billing status to each billing date in the plan. The status indicates to
what extent the billing has been processed for that particular date. After billing has been
carried out successfully, the billing status is automatically set to C. This prevents a
billed date from being billed again.
Billing Rule for Milestone Billing
For every date in the milestone billing plan, you can specify a billing rule. The rule
determines how the billing amount for the particular date is calculated. For example, you
can specify whether the billing amount is a percentage of the total amount or whether it is
a fixed amount.
In addition, you can specify that the amount to be billed is a final settlement that takes
into account billing that has not yet been processed. For example, price changes may take
place after billing dates in the plan have already been processed. The price differences
can be taken into account during final settlement.
Final settlement is not automatically proposed in the billing plan by the system; you must
enter it manually during processing.
Fixed dates in milestone billing
You can control for each date in a billing plan, whether the date is fixed or whether the
system copies the date from the planned or actual milestone dates in a project.
Document flow
After a particular date in a billing plan is processed for billing, the system updates the
document flow for the corresponding sales document item.
The document flow for the sales document displays the following data:
Creation date
Billing date
Billed value
Creating with reference

When you define a billing plan type in Customizing for Sales, you can enter the number
of an existing billing plan to serve as a reference during subsequent billing plan creation.
During sales order processing for items that require billing plans, the system
automatically proposes the reference plan and, if necessary, re-determines the billing
dates (based on the current date rules) for inclusion in the new billing plan.
Exchange rate determination
In the billing plan with partial billing, you can store a certain exchange rate for each date.
The amount billed is the amount determined after using this exchange rate to convert
from the local currency into the document currency.
An exchange rate can also be stored at item level for the sales document (field: Exchange
rate for FI on the Billing tab page. This fixed rate is valid for all dates in the item billing
plan for which no rate is specified in the billing plan. If an exchange rate is entered both
for the date in the billing plan and at item level in the exchange rate field, then the system
uses the rate specified for the date during billing.
If no exchange rate is entered for the the date or at item level, then the system uses the
exchange rate used for invoice creation and it is forwarded to FI.
When using a header billing plan, all billing plans linked to this
header billing plan are automatically updated. If, for example, you
enter an exchange rate manually for the first date in the header billing
plan, this is automatically copied to the corresponding dates for the
item billing plans.
SAP Billing - Combine Billing for deliveries with

different date
When using transaction VF04 or Billing (background), the date of the billing document
(e.g. the current date) must be entered (In VF04 : settings, default data.)
In VF06 or background: variant with parametrization) to avoid an unwanted split due to
the billing date.
This OSS notes is very helpful :11162 - Invoice split criteria in billing document
36832 - Invoice split in fields from the sales order
Billing Spilt by Item Category

Is it possible to split invoice Item category wise. I mean If in sales order there is
TAN and TANN then the invoice should split,is it possible?
Naina
Yes, it is possible. Create a modification of copy control routine for billing and use
VBAP-PSTYV as an additional split criteria there.
Martishev Sabir
Thank you for your reply. Can you please tell me the exact steps what should I add
under that(additional split criteria).
Naina
In trx VTFA (if your billing is sales order based) choose your billing type and SO type,
there select your item categories and there select the field VBRK/VBRP data. In that field
you will see the currently used routine. With the help of your ABAP guy create a copy of
that routine under a different number and add your lines of code. Let's say you use
routine 001.
FORM DATEN_KOPIEREN_001.
* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
VBRK-ZUKRI = ZUK.
ENDFORM.
This is how it should look after modification:
* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
PSTYV LIKE VBAP-PSTYV, <- New line

END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
ZUK-PSTYV = VBAP-PSTYV. <- New line
VBRK-ZUKRI = ZUK.
ENDFORM.
After this routine is created and activated place it as the default copy control routine
instead of the old ones.
Maximum number of items in FI reached Message no.

F5 727
If you hit the above erros when you create an invoice in SD, the corresponding
accounting document is not created.
The error is as follows:
Maximum number of items in FI reached Message no. F5 727
Diagnosis
The maximum number of items for an FI document ('999') has been exceeded.
System response
FI documents have a 3-digit item counter that limits the number of items permitted per
document.
Procedure
If the documents with an excessive number of items come from another application area
(e.g. sales, logistics, order accounting), you can configure the system to the effect that
these documents are summarized in FI. "
How could this error be solved as none of your invoices are getting accounted in FI?
To overcome this, the only way was to break the accounting invoices, 1 with 950 items
and the other with the rest.
Prepaid process possible

-----Original Message----Subject: Prepaid process possible
I am looking for information on how we could implement a prepaid process. By "prepaid

process" I mean:
- Customer sends to us his order
- If customer is set as "prepaid", we produce an invoice for him to pay
- Once we have received his payment, we release the sales order for delivery
- no further billing document is produced.
I found information in online documentation about "down payments" (I imagine that our
prepaid process could be a 100% required down payment) but it does not seem that it
would work. From what I understood it looks like the billing plan is handled based upon
the
item category, which implies the processing is "material" specific not "customer"
specific.
What we do now:
- We have defined a risk category "prepaid" which is assigned to our prepaid customer.
This risk category automatically block the sales order for delivery.
- We receive the sales orders and produce a Pro Forma invoice from it, and send it to
customer
- Once we receive the payment, we release the sales order for delivery and produce the
invoices.
- We post the payment we received earlier against this last invoice.
As you see, this requires a lot of manual work and a lot of time is wasted to match all
documents together. There most be a more efficient way to handle this, anybody have any
hints?
-----Reply Message----Subject: RE: Prepaid process possible
Hi again!
You are right! However, if you create a new item category for the prepaid scenario, you
can
select what item category (and process) to use at order entry. It is also possible to code a
user exit so that only certain customers will get the prepaid process. This can be done also
with item category groups (can be used to determine what default item category that
should appear). This would mean that you either have different materialnumbers for the
different processes or use different distribution channels in the sales order. DC 10 could
be
the normal process and DC 20 the prepaid process. Then you need to create the sales
views in material master for DC 20 for all materials that should be possible to run in the
prepaid scenario, and enter the "prepaid item category group in the sales item category
group field in material master.
Here is a proposal of customizing activities to achieve this:

1. Create a new item category as a copy of the normal item category used for non-prepaid
sales. (Change the billing in the item category to order related billing with no billing
plan)
2. Create a new item category group "ZXXX" or something of your choice with the
description "Prepaid" or something like that.
3. In item category assignment, add or check entries so that you have the order type used,
and item category group defaulting the new item category.
4. Check copy control from sales document to billing document for the new item
category.
Also delivery copy control could be good to check.
5. Create a new distribution channel and assign it to the company structure (plant, sales
org etc)
6. Extend your material(s) with views for the new distribution channel and enter the
"ZXXX"
item category group in the field for sales item category group (I think it is on sales 2
screen
but I am not sure, can't access a system right now).
Now you should be able to create a sales order with the new distribution channel where
the new item category is defaulted. Check that the sales order is completed when both
billing and goods issue for the delivery is posted. If not check the completion rule in the
new item category.
Restricting Number Of Items In Billing Doc

How I can restrict number of items in an invoice?
If I enter more than 8 items in a sales order and those items get copied into delivery
doc then to billing doc. But our client want to restrict number items to 8 (max) in an
invoice.
You can restrict delivery with delivery tolerance, thereby causing invoicing of the
desired.
or
Go to SPRO>>>IMG>>>Sales & Distribution>>>Billing>>>Billing
Documents>>>Country-specific features>>>Maintain Maximum No. Of Billing Items.
This is where you can define a maximum number of items allowed for all billing
documents within a given sales organization.
However, maintaining data here is not enough alone to bring about a billing split by
number of billing items.
You must also go to copying control for order/delivery to billing document at item level
under "Data VBRK/VBRP" and maintain routine 006 "individual invoice limited" or a
similar routine that accesses the data maintained here
Document Not Relevant For Billing

How to resolve "Document not relevant for billing" error message?
Check the detailed error log in VF01 screen. We may get more information on error.
Then, check have you completed the PGI for the delivery document or not.
Next, go to that Item Category functionality VOV7 and find if it is order or delivery
related billing.
And after that go and check in the particular Sales order document type whether billing
document types are maintained in the sales document or not.
If every thing is correct go and find with copy controls
If it order related, go VTFA
If it Delivery related, go VTFL and check in your document type combination is
maintained or not, if they are maintained item category is available or not.
After delivery while creating billing document system showing error that no billing
document is generated for material no 395. So how I can solve this issue.
Check if Item Category is checked for Billing or not.
Normal Sales Order Cycle:Step 1: Sales Document Type
IMG > Sales and Distribution > Sales > Sales Documents >
Sales Document Header:
1. Sales Document Type:The sales document types represent the different business
transactions, such as Inquiry, Quotation, Sales Order, etc. To create new sales order type,
always copy as with reference to similar sales order. If possible use standard sales order.
2. Define Number Ranges For Sales Documents: Maintain number range with discussion
with core team.
3. Assign Sales Area To Sales Document Types:
A. Combine sales organizations / Combine distribution channels / Combine divisions:
Ensure to maintain these, else Sales Order creation will give error.
B. Assign sales order types permitted for sales areas: Assign only required Sales Order
Types to required Sales Area. This will minimize selection of Sales Order Type as per
sales area.
Sales Document Item:

*1. Define Item Categories: If possible use Standard Item Category. Incase if required to
create new, copy as from standard & maintain New.
*2. Assign Item Categories: If possible, use standard. Formula for deriving item category:
Sales Document Type + Item Category Group + Usage + Higher Level Item Category =
Item Category
Schedule Line:
1. Define Schedule Line Categories: If possible use Standard Schedule Lines. Incase if
required to create new, copy as from standard & maintain New.
2. Assign Schedule Line Categories: If possible, use standard. Formula for deriving
Schedule Line: Item Category + MRP Type / No MRP Type.
Step 2:
IMG > Logistic Execution > Shipping > Deliveries >
*1. Define Delivery Types: If possible use Standard Delivery Type. Incase if required to
create new, copy as from standard & maintain New.
*2. Define Item Categories for Deliveries: If possible use Standard Item Categories for
Delivery Type. Incase if required to create new, copy as from standard & maintain New.
*3. Define Number Ranges for Deliveries: Ensure to maintain number range.
Step 3:
IMG > Sales and Distribution > Billing >
1. Define Billing Types: If possible use Standard Billing Type. Incase if required to create
new, copy as from standard & maintain New.
2. Define Number Range For Billing Documents: Ensure to maintain number range.
3. Maintain Copying Control For Billing Documents: Maintain relevant copy controls
such as Sales Order to Billing, Deliver to Billing, etc.
Note: Ensure that Copy Control settings are done
Sales Order to Sales Order (QT --> OR): VTAA
Sales Order to Delivery (OR --> LF): VTLA
Sales Order to Billing (OR --> F1): VTFA
Delivery to Billing(LF --> F2): VTFL
Billing to Sales Order (F2 --> RE): VTAF
The configuration differs from scenario to scenario & requirement of the
client.
Procedure To Cancel Billing Documents

ERP SAP ==> SD SAP
Tickets from users:
After the following process: Sales Order --> Outbound Delivery (Goods issue) -->
Billing, what happens if there is a cancellation?
How to perform cancellation for this process: Billing --> Goods receipt --> Sales
Order ? (Is this the correct reversal to perform in order for cancellation?)
After performing the process Sales Order --> Outbound Delivery (Goods issue) -->
Billing, the billing document will be passed on to the FI consultants. But if there is a
cancellation then, this billing doc. which will have a accounting document also that will
also get cancelled. In the FI customer open line items.
Cancellation of billing - VF11
Cancellation of delivery - VL09
Then go to VL02N and remove the picking qty and make it blank then
Goto VA02 and cancel the order.
You can delete the Sales Order if transaction have been done:
In VA02 , just enter into the sales order goto menu path -> Files-> Cancel or delete option
will be there will be there.
After deletion / cancellation of that sales order that order doesn't exist in the database.
For example , if your sales order number is 1055 and you have deleted or cancelled that
sales order, then that sales order number doesn't exist in the database and you cant create
another sales order with the same order number 1055. When you create another sales
order the number will skip to the next one i.e, 1056.
You can only reject the Sales order if there are existing transations:
1. First you need to cancel the billing document using T-code VF11, so it will reverse all
the updated accounting entries.
2. Now you need to cancel the Post goods Issue using VL09, once it is reversed, the
delete the delivery using VL02N.
3. Once the delivery is deleted, the sales order will be open. Now put a reason for
rejection in the line item/s, and reject the order, the order will get closed. It is not
advicable delete a sales order.
Match Billing Cancel Document
How to find out the link between the original and cancelled billing documents?
Goto to tcode SE16
Table: VBRK
Field: VBRK-ZUONR - Assignment (this field link the original and cancelled billing
documents)
Cancel billing documents must be successfuly released to accounting. Usually it failed
when user tried to cancelled current period with previous date.
Schedule VF04 For Individual Billing Run

SAP Functional ==> SD In SAP
How to schedule billing to be run automatically?
You can create individual Billing documents in VF04, with out any saving of each and
every billing document.
Select all the deliveries which you want to create billing documents, using Cntr Button,
and click on individual billing. Then all the deliveries will go for billing individually in a
single run. And you can also see all the billing documents numbers, which are created.
No need to select single delivery each time.
If you want to do a batch job for billing, proceed for the following process
1. goto VF04, in the selection screen Delivery document range, for which you want to
create billing documents e.g., in SD Document field, give delivery 1 to 10.
2.Now Click on GOTO -> Variant -> Save as Variant, then it will take you to another
screen, give the variant name, e.g., test, and save it.
3. goto SM36, this is used to do batch job, if you dont know any thing also, you can do
the entire process, using JOB WIZARD, click on Job Wizard which is on the screen.
4. It will take you to different steps, just you need to give your variant name, (in job name
field) (in the first screen) the continue for further steps, In the ABAP Progamme Name
give SDBILLDL, (this is the programme used to create billing documents) continue to
give the specified time which you want to run this batch job, like immediate, after an
hour, or a specific day like so.
5. Continue further to complete the task, now you batch job will run at a specified time
which you mentioned, if you mentioned as immediately, then once you comple this
process, your vairant will run, and billing documents will be created.
6. Plese ensure that all the deliveries are perfect, meaning there is no billing block or any
thing.
You can check the status of your batch job using t. code SM37.
Difference between the RSNAST00 and SDBILLDL program.
RSNAST00 is a program which is related to output related activities. Using this program,
we can schedule the creation of outputs (PDFs, email etc) in total for any document
created in any of the applications. The details are read and stored in the database table
NAST. The same program is customised for each applications using programs like
SD70AV1A which are also used for the same purpose but only for sales orders.
SDBILLDL is the program for Billing due list. This program finds out all the orders or
deliveries or both which are due for billing and it will trigger the billing creation. It reads
tables like VBAK, VBAP, VBUK, VBUP, LIKP, LIPS etc and the created billing
documents are stored in tables VBRK, VBRP.
Explain The Concept of Resource Related Billing

Please explain to me the concept of resource related billing and its
different between periodic and milestone. In what kind of business scenario do we
use it? and what are the settings required to use it?
Periodic billing is used when you want to bill the customer at different points of time
based on the periodicity or progress of the work.
Milestone billing can be used for this type of billing purposes when you want to have
billing control from the project.
Resource billing is based on the resource consumption for the particular activities.
Dynamic Item Processor (DIP) profile is used for the resource related billing.
Steps to be followed:
1) Configure DIP Profile (T.code ODP1)
2) Specify the usage (i) Billing & Result Analysis (RRB)
(ii) Request Quotation (Sales Pricing)
3) Specify (i) Sales Document Type (PS2)
(ii) SD Doc Type CMR
4) In Sales Order Type --> Sales Order Category - "L" (Debit Memo Request)
5) Document Pricing Procedure --> PS (Customer Project)
6) Select the billing usage and click on characteristics. eg--> Activity Type
7) Then define sources. Select "Actual Cost" as we use actual cost for RRB. Define%
8) Sources --> Selection Criteria: This would display all characteristics. Now in Activity
Type --> Mention the activity type
9) If more activity type are being used then create set of activity type using T.code GS01
10) Material Determination --> Initially create material with "Material Type = Service"
11) The service material should be mentioned in the material determination
12) Criteria -- In criteria allocate the activity type for the specific material. (We can also
use cost element, cost center, which we have defined in characteristics)
13) Create Project (T.code CJ20N)
14) Create Sales Order (T.code VA01)
15) Book CATS
16) Execute DP91 to view Sales Pricing
Common Errors:
AD01-155: Error during material determination for sales document item. Material
Origin field was not checked in the Costing tab of the material master.
IX-057: No cost management is provided for sales document (contract) item. This is
usually because there is no requirements type assigned to the contract item (see
procurement tab).
No material appears in DMR/CMR. In the material master costing view, set the
"Material Origin" checkbox (see OSS note 174382)
No expenditure item found.
Go back to the service order and check there are actual costs
Check your DIP Profile; specifically the sources section to ensure you are not filtering
out any dynamic items.
CO Configuration:
KL03: Check activity type validity dates
KA03: Check cost element validity dates
KA03: For labour, check cost element category is 43

KA03: Check if Record qty flag is set on Indicators tab
KA03: Check cost element assigned to your controlling area
KP26: Check that activity type is linked to cost centre
KP26: Check that there is a rate for the activity type/cost centre
KP26: Check are you using the correct version
Cancelled Billing Document Has No Accounting

Document
Real SD Support Question:
I have cancelled a billing document through vf11. That means the cancellation
billing document did not generate accounting document. Where to checked?
When you cancel a billing document, you are actually creating a cancellation document.
The cancellation document copies data from the billing document and transfers an
offsetting entry to the accounting department.
So once you cancel the billing document it will create one cancellation Document and
one reversal Accounting Document.
There is no need to cancel Accounting document which is created after cancel a billing
document.
Lets handle it phase by phase.
First Scenario
Your accounting document not generated,
1. VF02 Mode Click Release to Accounting" the Accounting documents not generated.
2. If yes, then OK Else
3. Check Whether you have assigned Accounting keys to the relevant condition types.
4. Check Account assignment Procedure VKOA and check G/L account has been
assigned.
5. If error found correct it Else
6. Check with FI Consultant whether Accounting entries has been posted with reference
to customer and Invoice.
Second Scenario
If accounting documents gets generated and you use VF11 to Cancel the invoice, then
automatically the posting document gets reversed and separate number will be assigned
for those documents. This you can see in the document flow. Check with FI Consultant.
Please Check this :
SPRO--->Sales and Distribution-->Billing Documents-->Define Billing Types
Select Billing type S1.
Then check Posting Block, it should be unchecked.
Check whether for the S1 billing document type Posting block has been checked or not. If
it has been checked then uncheck it and secondly also check in the F2 billing document
type whether S1 cancellation billing document type has been assigned or not.
Finally check whether the billing document which you were cancelling
that billing document generated accounting document or not. If it has
not generated the accounting document then check the settings in OBA7
How To Do Configuration For Credit Management

Credit and risk management takes place in the credit control area. According to your
corporate requirements, you can implement credit management that is centralized,
decentralized, or somewhere in between.
An organizational unit that represents the area where customer credit is awarded and
monitored. This organizational unit can either be a single or several company codes, if
credit control is performed across several company codes. One credit control area
contains credit control information for each customer.
For example, if your credit management is centralized, you can define one credit control
area for all of your company codes.
If, on the other hand, your credit policy requires decentralized credit management, you
can define credit control areas for each company code or each group of company codes.
Credit limits and credit exposure are managed at both credit control area and customer
level. You set up credit control areas and other data related to credit management in
Customizing for Financial Accounting. The implementation guide is under Enterprise
Structure -> Definition or Assignment -> Financial Accounting and then Maintain credit
control area. You assign customers to specific credit control areas and specify the
appropriate credit limits in the customer master record.
Tips by : Kapilaa
Settings for determining the credit control area of a document. The settings of items 1 - 4
are taken into account according to their priority. The credit control area found is stored
in field VBAK-KKBER.
1. Transaction OB38
Check which credit control area is assigned to the company code.
Company code:
Credit control area:
2. Transaction OVFL
Check which credit control area is assigned to the sales area.
Sales area:
3. Transaction XD02 or VD02
Check which credit control area is assigned to the payer.
Payer:
4. Transaction SE37
Is user exit EXIT_SAPV45K_001 being used?
5. Transaction OBZK
For the settings under items 2 - 4, field "All company codes" must be marked in
Transaction
OB45, or the credit control area must be entered under the relevant company code in
table
T001CM of the credit control areas allowed.
Company code:
Credit control areas allowed:
6. Settings for the credit checks
7. Transaction OVAK
Which settings do exist for the sales document type used?
Sales document:
Check credit:
Credit group:
8. Transaction OVAD
Which settings do exist for the delivery type used?
Delivery type:
Credit group for delivery:
Credit group for goods issue:
9. Transaction OB01
Credit management/Change risk category
Definition of the risk category for each credit control area. This risk category can be
assigned to a credit account by using Transaction FD32.
10. Transaction OVA8
Here, the individual credit checks for key fields
o credit control area
o risk category
o credit group are set. Take these key fields from the above settings and go to the detail
screen. In particular, check whether fields "Reaction" and "Status/block" are set
correctly. To carry out follow-up actions in case of a credit block, the credit check
status must be set (field "Status/block").
11. Transaction FD32
Credit master data for the payer of the relevant document.
Credit account:
Credit limit:
Risk category:
Currency:
12. Settings for updating the credit values Update of the credit values is required for the
limit
check (static or dynamic credit limit check).
13. Transaction OVA7
Update of the credit value is active for the corresponding item type if the check box is
marked. This field corresponds to
field "Active receivable" in Transaction VOV7.
Item type:
Active receivable:
14. Transaction V/08, Pricing
In the pricing procedure used for pricing, subtotal "A" must be entered in a line for
determining the credit value (mark the pricing procedure and doubleclick on
"Control").
Usually, the net value plus taxes is used. This way the system is determined to use this
subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and used
for
update and credit check.
You can find the used pricing procedure of the order under "Item -> Condition ->
Analysis".
Pricing procedure:
Line with subtotal = 'A':
15. Transaction OB45
Which update group (field "Update") do you use in the relevant credit control area?
The
default setting is "12". If you use another update group, check whether this is fine with
you. If you open an OSS message, please tell us the alternative update group.
Update:
16. Transaction OMO1
Which kind of update did you choose for structure S066?
In any case, "Synchronous update (1)" has to be chosen as the kind of update.
All other settings will lead to errors.
MRP block for Credit limit attained Customers

How to block the requirement (MD04) generated by the item category in a sales
order when the customer has attained the credit limit? The MRP requirements still
appear even though the schedule is zero.
You should try and use one of the standard requirements.
See in transaction "VOFM".
Under Requirements / Subsequent Functions / Reqs.Availablity.
Try using routine 103, you may have to tweak if it doesn't work exactly as you'd like.
For example, you can write a routine 903 because you only wanted this reaction for
certain business units. Irregardless, using a routine similar to this will prevent the
requirement from appearing in MD04 for orders blocked on credit.
Code:
DATA: W_ZSDCRD TYPE ZSD_CREDITBLCK.
DATA: W_CMGST LIKE VBUK-CMGST.
SELECT SINGLE * INTO W_ZSDCRD
FROM ZSD_CREDITBLCK
WHERE KKBER = VBAK-KKBER
AND CTLPC = VBAK-CTLPC.
IF SY-SUBRC = 0 AND VBUK-CMGST CA 'B'.
IMPORT VBUK-CMGST TO W_CMGST FROM MEMORY ID 'CREDIT'.

IF W_CMGST = SPACE.
MESSAGE I706(Z1).
EXPORT VBUK-CMGST TO MEMORY ID 'CREDIT'.
ENDIF.
*} REPLACE
*{ INSERT DEVK966908 1
*} INSERT
* Read the subsequent function information for the message
PERFORM FOFUN_TEXT_READ USING GL_FOFUN
CHANGING FOFUN_TEXT.
MESSAGE ID 'V1' TYPE 'E' NUMBER '849'
WITH FOFUN_TEXT
RAISING ERROR.
*{ INSERT DEVK966908 2
*} INSERT
ENDIF.
ENDFORM.
Credit Mgmt Dynamic checking

-----Original Message----Subject: Credit Mgmt Dynamic checking
From: Richard Dragani
Hi credit experts,
Does anyone know how I can automatically re-execute a dynamic credit check a few days
prior to shipment for future dated sales orders. Any ideas would be appreciated.
Rich Dragani
-----Reply Message----Subject: Re: LOG: Credit Mgmt Dynamic checking
From: Swami Subramanyan
Program RVKRED08? Or manually execute function module
SD_ORDER_CREDIT_RECHECK.
Regards
Swami
-----Reply Message----Subject: Re: Credit Mgmt Dynamic checking

From: Leslie Paolucci
We check credit at the time of the delivery (at delivery creation and before picking) and
use the blocked sales doc process/list to release them. This can be set up in customizing
under risk management-> credit management.
-----End of Reply Message-----
Sales value field in not getting updated after creating

the billing
-----Original Message----Subject: Sales value field in not getting updated after creating the billing
we are on 4.6b. we are going for credit management but facing one problem. in fd32customer credit management change - the sales value feild in not getting updated after
creating the billing.
eg. when i create the order - the order value get updated in the sales value in fd32. after
creating the delivery - that value remains same in the feild of sales value. but when i am
going for billing (delivery related), the bill value is appearing in 'receivables' but the
amount
in 'sales value' is not getting reduced. because of this the credit exposure is increasing
continuously.
update group for corrosponding credit ctrl area is 12. also the item is mark for credit
update.
can anyone tell the missing link?
thanking in advance
-----Reply Message----Subject: RE: Sales value field in not getting updated after creating the billing
Hi,
You need to check couple of settings like:
1. Your customer should be assigned the credit control area.
2. In your Item Category Credit should be active.
Regards,
customer is assign to concorn CCA and item category is mark for credit active
Hi,
Check the credit update group in the transaction OB45. The credit update group controls
when the values of open sales orders, deliveries and billing documents are updated. It
should be '000012'.
Further also refer to the OSS note 18613.
Have fun
-----End of Message-----
Difference Between Simple and Automatic Credit

Check Types
Explain in detail difference between simple and automatic credit check types. In
automatic check, difference between static and dynamic checks.
SIMPLE CREDIT CHECK : Tr.Code - FD32
It Considers the Doc.Value + Open Items.
Doc.Value : Sales Order Has been saved but not delivered
Open Item : Sales Order has been saved , Delivered, Billed & Transfered to FI, but not
received the payment from the customer.
Eg: Customer Credit Limit is Rs.1,00,000/Suppose Doc.Value + Open Item Value is Rs.1,10,000/Here credit limit exceeds then system reacts.
Options : A) Warning Message
B) Error Message (Sales Order won't be saved)
C) Error Message with Delivery Block
AUTOMATIC CREDIT CHECK : Give extra credit facilities to the particular
customer.
STATIC CREDIT LIMIT DETERMINATION :Checking Group + Risk Catageory +

Credit Control Area.
A) Credit Checking Groups : Types of Checking Groups.
01) Sales
02) Deliveries
03) Goods Issue
At all the above 3 levels orders can be blocked.
B) Risk Catageory : Based on the risk catageories company decide how much credit has
to give to the customer.
HIGH RISK (0001) : LOW CREDIT
LOW RISK (0002) : MORE CREDIT
MEDIUM RISK(0003) : Average Credit
Static Credit Check it checks all these doc value & check with the credit limit
1) Open Doc.Value / Sales Order Value : Which is save but not delievered
2) Open Delivery Doc.Value : Which is delivered but not billed
3) Open Billing Doc.Value : Which is billed but not posted to FI
4) Open Item : Which is transfered to FI but not received from the customer.
DYNAMIC CREDIT CHECK : 1) Open Doc
2) Open Delivery
3) Open Billing
4) Open Items
5) Horizon Period = Eg.3Months
Here the System will not consider the above 1,2,3& 4 values for the lost 3 months
Then assign the Sales Doc & Del Documents.
Sales Doc.Type(OR) + credit Check(0) + Credit Group (01)
Credit Limit Check for Delivery Type : Del.Type (LF) + Del Credit
Group (02) + Goods Issue Credit Group (03)
Tips by Ch.Y.Rajasekahar
Set Up for Credit Card Payment Processing
Given below is the set up for credit card payment processing:

Set Up Credit Control Areas:
Define Credit Control Area
Transaction: OB45
Tables: T014
Action: Define a credit control area and its associated currency. The Update Group
should be 00012. This entry is required so the sales order will calculate the value to
authorize
Assign Company Code to Credit Control Area
Transaction: OB38
Tables: T001
Action: Assign a default credit control area for each company code
Define Permitted Credit Control Area for a Company
Code
Transaction:
Tables: T001CM
Action: For each company code enter every credit control area that can be used
Identify Credit Price
Transaction: V/08
Tables: T683S
Action: Towards the end of the pricing procedure, after all pricing and tax determination,
create a subtotal line to store the value of the price plus any sales tax. Make the
following entries:
Sub to: A
Reqt: 2
AltCTy: 4
Automatic Credit Checking
Transaction: OVA8
Tables: T691F
Action: Select each combination of credit control areas, risk categories and document
types for which credit checking should be bypassed. You need to mark the field no
Credit Check with the valid number for sales documents.
Set Up Payment Guarantees
Define Forms of Payment Guarantee
Transaction: OVFD
Tables: T691K
Action: R/3 is delivered with form 02 defined for payment cards. Other than the
descriptor, the only other entry should be 3 in the column labeled PymtGuaCat
Define Payment Guarantee Procedure

Transaction:
Tables: T691M/T691O
Action: Define a procedure and a description.
Forms of Payment Guarantee and make the following entries Sequential Number 1
Payment Guarantee Form 02
Routine Number 0 Routine Number can be used to validate payment card presence.
Define Customer Payment Guarantee Flag
Transaction:
Tables: T691P
Action: Define a flag to be stored in table.
Create Customer Payment Guarantee = Payment Card Payment Cards (All Customers
can use Payment Cards).
Define Sales Document Payment Guarantee Flag
Transaction:
Tables: T691R
Action: Define the flag that will be associated with sales document types that are relevant
for payment cards
Assign Sales Document Payment Guarantee Flag
Transaction:
Tables: TVAK
Action: Assign the document flag type the sales documents types that are relevant for
payment cards.
Determine Payment Guarantee Procedure
Transaction: OVFJ
Tables: T691U
Action: Combine the Customer flag and the sales document flag to derive the payment
guarantee procedure
Payment Card Configuration
Define Card Types
Transaction:
Tables: TVCIN
Action: Create the different card types plus the routine that validates the card for length
and prefix (etc)
Visa , Mastercard, American Express, and Discover
Create the following entries for each payment card
AMEX American Express ZCCARD_CHECK_AMEX Month
DC Discover Card ZCCARD_CHECK_DC Month*****
MC Mastercard ZCCARD_CHECK_MC Month
VISA Visa ZCCARD_CHECK_VISA Month
The Routines can be created based on the original routines delivered by SAP.
*****SAP does not deliver a card check for Discover Card. We created our own routine.
Define Card Categories
Transaction:
Tables: TVCTY
Action: Define the card category to determine if a
payment card is a credit card or a procurement card.
Create the following two entries
Cat Description One Card Additional Data
CC Credit Cards No-check No-check
PC Procurement Cards No-check Check
Determine Card Categories
Transaction:
Tables: TVCTD
Action: For each card category map the account number range to a card category.
Multiple ranges are possible for each card category or a masking technique can be used.
Get the card number ranges from user community. Below is just a sample of what I am
aware are the different types of cards.
Visa Credit Expires in 7 days.
400000 405500
405505 405549
405555 415927
415929 424603
424606 427532
427534 428799
428900 471699
471700 499999
Visa Procurement Expires in 7 days.
405501 405504
405550 405554
415928 415928
424604 424605
427533 427533
428800 428899
Mastercard Credit Expires in 30 days
500000 540499
540600 554999
557000 599999
Mastercard Procurement Expires in 30 days
540500 540599
555000 556999
American Express Credit Expires in 30 days

340000 349999
370000 379999
Discover Card Credit Expires in 30 days
601100 601199
Set Sales Documents to accept Payment Card Information Transaction:
Tables: TVAK
Action: Review the listing of Sales Document types and enter 03 in the column labeled
PT for each type which can accept a payment card
Configuration for Authorization Request
Maintain Authorization Requirements
Transaction: OV9A
Tables: TFRM
Action: Define and activate the abap requirement that determines when an authorization
is sent. Note that the following tables are available to be used in the abap requirement
(VBAK, VBAP, VBKD, VBUK, and VBUP).
Define Checking Group
Transaction:
Tables: CCPGA
Action: Define a checking group and enter the
description. Then follow the below guidelines for the remaining fields to be filled.
AuthReq Routine 901 is set here.
PreAu If checked R/3 will request an authorization for a .01 and the authorization will be
flagged as such. (Insight does not use pre-authorization check).
A horizon This is the days in the future SAP will use to determine the value to authorize
(Insight does not use auth horizon period).
Valid You will get warning message if the payment card is expiring within 30 days of
order entry date.
Assign Checking Group to Sales Document
Transaction:
Tables: TVAK
Action: Assign the checking group to the sales order types relevant for payment cards
Define Authorization Validity Periods
Transaction:
Tables: TVCIN
Action: For each card type enter the authorization validity period in days.
AMEX American Express 30
DC Discover card 30
MC Master card 30
VISA Visa 7
Configuration for clearing houses
Create new General Ledger Accounts
Transaction: FS01
Tables:
Action: Two General Ledger accounts need to be created for each payment card type.
One for A/R reconciliation purposes and one for credit card clearing.
Maintain Condition Types
Transaction: OV85
Tables: T685
Action: Define a condition type for account determination and assign it to access
sequence A001
Define account determination procedure
Transaction: OV86
Tables: T683 / T683S
Action: Define procedure name and select the procedure for control. Enter the condition
type defined in the previous step.
Assign account determination procedure
Transaction:
Tables:
Action: Determine which billing type we are using for payment card process.
Authorization and Settlement Control
Transaction:
Tables: TCCAA
Action: Define the general ledger accounts for reconciliation and clearing and assign the
function modules for authorization and settlement along with the proper RFC destinations
for each.
Enter Merchant IDs
Transaction:
Tables: TCCM
Action: Create the merchant ids that the company uses to process payment cards
Assign merchant ids
Transaction:
Tables: TCCAA
Action: Enter the merchant ids with each clearinghouse account
Dunning Process In Credit Management
Explain about dunning process in credit management?

Let me explain in simple terms:
1) You have a Customer which you had felt, he is doing good business and supplied
material on Credit of 45 days.
2) Since this customer is good as you felt, you have not managed Credit Checks as well.
So, he had comfortably reached to the fullest credit (or even more) which you can afford
for any customer.
3) One fine day you got realised that, there is very bad debt with this customer and need
to recover from him and till then, there will be no further supply to the customer.
4) Your company's legal department has laid a policy that, inorder to recover any bad
debts, like:
a) We will send a normal payment reminder.
b) In case customer doesnt respond, we will send at least further reminder (dunning
notice) may be 9 times
(9 reminders) (Dunning level) and what intervels of time (dunning frequency)
c) Still if the customer doesnt resopond for the reminders, you will file a law suit against
the customer for recovering
the Payments.
d) Finally, after getting veridict, you may proceed for auction of his property or as per the
order for Law.
Now in SAP, the definition of Dunning procedure is a pre-defined procedure specifying
how customers or vendors are dunned.
For each procedure, the user defines
- Number of dunning levels
- Dunning frequency
- Amount limits
- Texts for the dunning notices
In SAP, you will maintain the Dunning Procedure at customer master. Referring to this
your SD Team / FI Team (user team) will effect Dunning
PS: You might remembered the dunning procedure laid by Relaince Mobile, sometime
back, sending street rowdies for recovering the bad debts from users. That is dunning.
Remember Reliance, you will not forget dunning forever.
What Is Credit Exposure

What do you mean by credit exposure?
They are the transactions with a customer that are relevant for credit limits on a specified
date.
The credit exposure is updated based on the update algorithm assigned to the credit
control area.
000012 - updated at Sales Order
000015 - updated at Delivery
000018 - updated at Billing
To look at only Receivables for a customer look in FD32. If you have bad data run the
reorganization program through SE38.
Check Note 425523 - Collection of consulting notes: Credit update and related.
Surely you must run report RVKRED77 (Note 400311 - RVKRED77: Reorganization
credit data, new documentation and related will help you).
1. How is credit exposure calculated (seen in FD32)?
Its simple summation of Receivables + Special liabilities (like down payments, advance)
+ Sales value
2. If Update=000012 in CCAr then on creating Sales Order, the exposure increases
by SO value.
But if update=000015, then also on creating Sales Order, the exposure increases by
SO value.
Is this correct?
I think in case of 000015 Open sales order values should not be considered.
3. What role exposure play in the credit management process. I mean does the
system match the value of credit exposure with credit limit to find that it is exceeded
or it does it differently?
Credit exposure is in fact the main player. In credit management if the customers credit
limit is 10000 and credit exposure is 9900 then customer can only be able to buy now
worth of 100 only. Its the credit exposure which should not crossed over the credit limit.
For reporting purpose, where we can get customer credit exposure which showing in
FD32.
Go to t.code F.31 for an overview of the credit exposure, and also you can use
s_ALR_8701212218 to overview the credit exposure.
SAP SD CIN Configuration
By Shesagiri
What is CIN?
CIN Means Country India Version
In Indian Taxing procedure, Excise Duty plays a vital role in manufacturing cenarios.
Excise related configuration is known as CIN configuration. CIN Configuration is a topic
in itself.
Some info on CIN Configuration (it may not appear as understandable below, but if you
check on screen, it will be understood better)
Country Version India comes with four pricing procedures as follows:
- JINFAC (Sales from manufacturing plants)
- JINEXP (Export sales)
- JINDEP (Sales from depots)
- JINSTK (Stock transfers
CIN: IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations
In this IMG activity, you maintain the data relating to your excise registrations.
- Enter each of your excise registrations, specifying a four-character code for each Excise
Registration Ids
In this activity, you maintain excise registration IDs. You create one ID for each of your
business's excise registrations.
- For each excise registration in your business create a registration ID, and state:
- Which taxes the registration covers (additional excise duty, special excise duty, and
cess) Fields for any taxes that are not covered will be hidden in transactions involving
excise duty.
- The maximum number of items to be printed on each excise invoice
- Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
ECC Number: Specifies the organization's ECC number.
Excise Registration Number: A number assigned to each premises or location that has
registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division: Specifies the excise division in whose area the excise registration is
located.
Excise Collectorate: The code of the excise collectorate in whose area the excise
registration is located.
Indicator for confirming, AED usage Additional Excise duty Percentage.

These are livable under the additional duties of excise act. These duties are in addition to
basic excise duty and special excise duty. Example - Additional Excise duty is livable in
case of textile products, tobacco and sugar.
Similarly for SED CESS Number of Items in Excise Invoice Shows the maximum
number of line items that the authorities allow per excise invoice.
Dependencies - This information is used when you create an excise invoice in Sales and
Distribution (SD) for factory sales and for other movements. This information is used to
split the transfer postings' items into multiple subcontracting challans.
Excise register set description: Description of the excise registers set.
Partial CENVAT Credit: Indicates that the excise registration ID is allowed to credit only
a portion of its input excise duty to its CENVAT account
Dependencies - When you post a goods receipt, the system splits the input excise duty on
the material into its deductible and nondeductible amounts. It posts the deductible duty to
the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings.
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings.
It controls, which document type the system uses when making CENVAT postings in
Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use
In excise journal voucher transaction. It provides the flexibility to the user to enter the
debit account of his choice depending on the nature of transaction.
Automatic balance Indicator - Excise year start month. The calendar month marking the
beginning of the excise year. This start month represents the month for the start of the
excise invoice number range. The month 04 is entered here indicating April of the
calendar year as the start month for excise invoices. Any change by the Excise authorities
regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure :Excise invoice selection type. To indicate the method
opted by the company for selecting the excise invoice. It can be either earliest or latest
invoices that were received. Number of excise invoices to be selected Indicates the
number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection Number of days from document date
for excise invoice selection.
Example - If the value of this field is 20 and today is 28-03-97. The excise invoice
selection will show the related invoices only for the period 08-03-97 to 28-03-97.
Document type for TDS FI posting: Financial accounting document type for TDS
posting.
Document type for FI posting on Utilisation Financial accounting document type for TDS
posting.
Indicator for item level excise duty round off - This indicator is to be used for deciding
whether Item level excise
duty amount rounding off is required during procurement cycle. If marked 'X' then the
excise duty amount will be rounded off to the nearest rupee at the Purchase order level.
This will not round off the CENVAT credit to be taken. If the duty amount is less than
one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice - You can round off the Excise
amount to be paid during an outgoing
Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for
each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods - Instructs the system, when you verify a goods
receipt for capital goods, to immediately post half of the input excise duty to the
appropriate CENVAT accounts. The rest is posted the CENVAT on hold account, for use
in the following year.
CVD Clearing Account - Specifies which G/L account the system credits when you take a
CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type - Key representing a type of exchange rate in the system.
- You enter the exchange rate type to store different exchange rates. Example - You can
use the exchange rate type to define a buying rate, selling rate, or average rate for
translating foreign currency amounts. You can use the average rate for the currency
translation, and the bank buying and selling rates for valuation of foreign currency
amounts.
Exchange rate type to be used for Export excise duty converts - When you are creating an
Excise invoice for export sales then the exchange rate for duty calculation will be picked
up using this Exchange rate type.
Maintain Plant Settings - In this IMG activity, you maintain excise information relating to
your plants.
Plant Settings - In this activity, you maintain excise information relating to your plants.
For each plant:
- Specify whether it is a manufacturing site or a depot.

- Assign it an excise registration ID. - You can assign the same ID to more than one plant,
if required.
Depot - Indicates that the plant in question is a depot. - Depots are required to prepare
register RG 23D, and follow different procedures for goods receipt and invoice
generation.
- Number of goods receipt per excise invoice.
- Multiple GR for one excise invoice, Single credit
- Multiple GR for one excise invoice, multiple credit
Maintain Excise Groups - In this IMG activity, you define your excise groups. For each
excise group, you can also control how various excise invoice transactions will work.
Excise Groups - In this activity, you define excise groups. An excise group allows you to
maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and
PLA serial numbers are created for an excise group.
Recommendation - Under normal circumstances, excise authorities require every
business to maintain only one set of excise registers and one set of accounts. But through
exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one
excise group.
1. Create one excise group for each set of registers that you need to keep.
2. Assign the excise groups to plants.
3. Maintain whether this Excise group is for a depot or not.
If you receive only one consignment for an Excise challan then you can leave GR's per EI
as blank. If you receive multiple GR's for a given Excise challan and would like to avail
multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple
credit'. Alternatively if you want to availa the credit only after all the goods receipts
have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of
billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately
and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto
post'. This will post the selected records into RG23D automatically. You cannot cancel
the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan
quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no create' is marked system will generate Folio numbers for
RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements
automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of
material into Blocked stock .
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material
through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the
receipt of material into consumption stock. Excise Group Governs which set of excise
registers a business transaction will be included in.
Following is the relation between excise group, plant and registration. - In define excise
groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise
invoice, you specify which excise group you are using. This information tells the system
which G/L accounts to post the excise to. At the end of the period, when you come to
prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot. - Depots are required to prepare register RG
23D, and follow different procedures for goods receipt and invoice generation.
- GR Per Excise Invoice
- Multiple GR for one excise invoice , Multiple credit
- Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically - Instructs the system to automatically create a Sales
and Distribution (SD) excise invoice immediately you create a commercial invoice or a
pro forma invoice.
The excise invoice is created in the background. - If you want to make use of this
function, you must also define the
default plant, excise group, and series groups in Customizing for Sales and Distribution
(SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option - RG23D Automatic Option if selected will
create Depot excise invoice by posting the selection of excise invoices in single step. If
this is not selected then you need to separately do RG23D selection
followed by PGI and then RG23D verification and posting. If you need automatic
posting of RG23D selection then the Post Goods Issue should have been completed
before running RG23D selection.
Default excise qty in GR - If this indicator is ticked then while doing Goods Receipt
using 'MB01' system will default the excise invoice quantity on to the Goods receipt
document.
Folio number for depo Posting - If this indicator is marked then while creating Excise
invoice for other movements system automatically does the Verify and Post. You need not
separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
- Blocked stock
- Stock transport order
- Consignment stock
Maintain Series Group - In this IMG activity, you define the different excise series groups
within your company. Series groups allow you to maintain multiple number ranges for
the outgoing excise documents. Based on excise regulations and exemptions from the
authorities you can maintain multiple number series for outgoing documents. But each of
these series has to be declared to the excise authorities.
- Define excise series groups based on type of outgoing document
- Assign series group to excise registration ID
- If no financial postings are required for an Excise invoice in this seris group then you
tick the 'No utilization' indicator.
- If the CENVAT has to be paid immediately and you need not wait for the Fort nightly
payment then mark the 'Immediate Utilization' Iindicator. Example - You could define
two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
- No account postings for CENVAT in sales cycle
- No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just
generate an excise invoice then you need to mark this indicator.
If the flag is checked then system will create an Excise invoice in the given Series group
but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT - Specifies that when you create an excise invoice, the
system immediately pays the amount from CENVAT and creates the Part II entry. Such
invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the
account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being
done for fortnightly utilization program.
Maintain Excise Duty Indicators - In this IMG activity, you maintain the excise duty
indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings >
Determination of Excise Duty > Select Tax Calculation Procedure
In this IMG activity, you specify which tax procedure you want to use for determining
excise duties and sales taxes on input materials in India.
- If you use condition-based excise determination, use a copy of the tax procedure
TAXINN.
- If you use formula-based excise determination, use a copy of the tax procedure
TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can
work with both concurrently.
We strongly recommend that new customers use condition-based excise determination.
Note that once you have started using a tax procedure, you cannot switch to another one,
otherwise you will not be able to display old documents.
Maintain Excise Defaults - In this IMG activity, you define which tax procedure and
pricing condition types are used in calculating excise taxes using formula-based excise
determination.
If you use condition-based excise determination, fill out the CVD cond.
field and leave all the others blank.
If you use formula-based excise determination, fill out all of the
fields as follows:
- Enter the tax procedure and the pricing conditions that are relevant
for excise tax processing.
- Specify the purchasing and sales conditions types used for basic
excise duty, additional excise duty, special excise duty, and cess.
- Specify the conditions in the sales order that are used for excise
rates.
- Specify the countervailing duty condition type used for import
purchase orders.
Return material From customer

You need to receipt the rejected goods through SD Module (VA01 - Sales Order type
RE).
The steps are as follows :
1. Create a return request. (Using Sales Order in SD)
2. Create outbound delivery according to return request.
3. If the setting is correct in the outbound delivery screen SAP will automatically switch
post goods issue button into post goods receipt. The setting is in sales order item category
and delivery type.
4. In the standard system the movement type used is 651.
5. After post goods issues receipt is done using outbound delivery, the quantity is placed
in blocked stock without value updating.
6. You will then decide if the return quantity are indeed bad stock or not.
7. Transfer Posting from block stock to unrestricted stock (mvt type 453), this will have
accounting effect (Debit Inventory, Credit COGS)
8. Goods Issue to scrap account how to create new titles which can be used in creating the
"address" view on the Vendor master.{T-Code: XK01}
In config go to Basis Components --> basis services --> Address Management -->
Maintain title texts
Customer Returns and Replacement Orders
What processes are involved with Customer Returns? How do we

create a replacement order, and what should we do if a replacement is not issued?
A return is a sales document used in complaints processing for when a customer sends
goods back.
You enter a return in the system if the customer returns damaged goods, or goods that had
been delivered for sale on approval. The return causes the system to: Register the receipt
of goods using a returns delivery, and post the goods to stock (for example, blocked
stock).
Create a credit memo, once you have checked the goods and approved the complaint. A
return is another type of sales document like a standard order.
The return triggers the following functions:
- Delivery (returns delivery)
- Billing (for creating a credit memo)
When you create a return based on a complaint, you: Post the goods to your warehouse
for checking And then, implement one of the following activities:
- Approve the complaint and create a credit memo
- Approve the complaint, and implement a free of charge subsequent delivery based on
the return
- Reject the complaint
PGI (Post Goods Issue) may be cancelled by Transaction code VL09. The accounting
document is just the reverse of the original PGI document.
In my company, we use project stock (movement type 601 Q for PGI). VL09 creates the
movement type 602 Q. But rather than VL09, the generally accepted method in my
company for the reverse items is to use the movement type 653, "back to the to the
storage location." The accounting document takes the cost "from" the project and moves
it back "to" the storage location.
The movement types are entered in the schedule lines in customizing, which are then
assigned to the item categories. However, in this process, "no invoice" takes place. If you
have a delivery related invoice, it should be cancelled beforehand.
If you do not give replacement, the Customer Account needs to be credited.
Please do not forget to create a Billing document (Formally Return Credit Memo) with
reference to return delivery. It is very important in order to close the cycle. If you do not
create a return credit memo, your delivery will keep appearing in the "Billing Due" list
and with status "Being processed". When you create a return order type RE, the billing
type is picked up as RE (Return Credit Memo) automatically.
When you are creating a replacement, you can create a replacement order, delivery, and
billing. To create the replacement order, you can define an order type by copying from
order type OR. In the copy control, you can define the relevant item categories from RE
to OR. You can make reference Mandatory for this order type. The delivery type for this
replacement order type will be LF and billing type F2.
Customer Returns and Replacement Orders

What processes are involved with Customer Returns? How do we
create a replacement order, and what should we do if a replacement is not issued?
A return is a sales document used in complaints processing for when a customer sends
goods back.
You enter a return in the system if the customer returns damaged goods, or goods that had
been delivered for sale on approval. The return causes the system to: Register the receipt
of goods using a returns delivery, and post the goods to stock (for example, blocked
stock).
Create a credit memo, once you have checked the goods and approved the complaint. A
return is another type of sales document like a standard order.
The return triggers the following functions:
- Delivery (returns delivery)
- Billing (for creating a credit memo)
When you create a return based on a complaint, you: Post the goods to your warehouse
for checking And then, implement one of the following activities:
- Approve the complaint and create a credit memo
- Approve the complaint, and implement a free of charge subsequent delivery based on
the return
- Reject the complaint
PGI (Post Goods Issue) may be cancelled by Transaction code VL09. The accounting
document is just the reverse of the original PGI document.
In my company, we use project stock (movement type 601 Q for PGI). VL09 creates the
movement type 602 Q. But rather than VL09, the generally accepted method in my
company for the reverse items is to use the movement type 653, "back to the to the
storage location." The accounting document takes the cost "from" the project and moves
it back "to" the storage location.
The movement types are entered in the schedule lines in customizing, which are then
assigned to the item categories. However, in this process, "no invoice" takes place. If you
have a delivery related invoice, it should be cancelled beforehand.
If you do not give replacement, the Customer Account needs to be credited.
Please do not forget to create a Billing document (Formally Return Credit Memo) with
reference to return delivery. It is very important in order to close the cycle. If you do not
create a return credit memo, your delivery will keep appearing in the "Billing Due" list
and with status "Being processed". When you create a return order type RE, the billing
type is picked up as RE (Return Credit Memo) automatically.
When you are creating a replacement, you can create a replacement order,
delivery, and billing. To create the replacement order, you can define
an order type by copying from order type OR. In the copy control, you
can define the relevant item categories from RE to OR. You can make
reference Mandatory for this order type. The delivery type for this
replacement order type will be LF and billing type F2.
Customizing Customer Hierarchy in SD

How to configure and maintain the SD Customer Hierarchy?
All the customizing is in SD/Master Data/Bussiness Partner/Customers/Customers
hierarchy
1) Define hierarchy type: just put and ID and a name to the new hierarchy.
2) Set partner determination: if you want to user the hierarchy in price determination,
then, in the orders, at the header level, you have to have a Partner Procedure with a
partner function for each level. In the partner procedure, in each partner function you
must indicate the source partner function. With this informacition, in the order, you
obtain the bussiness partner for each partner function.
3) Assign acount groups: you indicate which accounts groups are allowed for being part
or your hierarchy.
4) Assign sales areas: symple you indicate wich sales areas are allowed in your hierarchy.
(Here you can customize common sales areas, just for not having to build de hierarchy in
all the different sales areas).
5) Assigning hierarchy type for pricing: you indicate which classes of documentos uses
hierarchy in pricing determination.
It is possible to maintain so called customer hierarchies. This might be useful when for
example you create a condition discount for a customer that is part of such a hierarchy
structure. All subnodes in the hierarchy below that customer, will thus receive the same
discount.
Customer hierarchy setup, firstly decide the hierarchy type to be used.

The standard is type A.
You can also assign a partner function to the customer so that the higher level customer in
the hierarchy is copied into a sales order as a partner function - but you don't need that
right?
Next assign your customer account group to the hierarchy type. And enter the
combinations that will be allowed for creating the hierarchy.
You want to assign a ship-to to a payer. So enter the ship to account group and enter the
payer account group as the higher level.
You must also make an entry for permitted sales area assignments. So if you want to a
hierarchy for customers in the same sales area then enter the sales area and enter the same
one as the higher level sales area.
All these settings can be found in the IMG. Under SD - master data - business partners customers - customer hierarchy
You use for example customer hierarchy when you have an company like Unilever and
you agree both on a discount. Unilever does have different locations / businesses and you
have to maintain the discount for all customers. If you use a customer hierarchy you can
maintain the discount for the partner in the top of the hierarchy and in this way it will be
valid for all customers in the hierarchy.
Basic SD Questions On Product Hierarchies

What is the significance of product hierarchy?
Alphanumeric character string for grouping materials by combining various
characteristics. The product hierarchy is used for evaluation and pricing purposes.
A product hierarchy is an alphanumeric character string which consists of 18 characters at
the most. Product hierarchy thus define the product and its composition.
To take an example, a product hierarchy could be 00010002000300040005. The first four
characters 0001 could indicate that the product is a car. The next four characters could
indicate 0002 the plant in which the car has been manufactured. The third set of
characters could indicate the color of the car. The next set may determine its engine
capacity and so on. Thus, the product hierarchy helps in defining the product
composition.
Product hierarchy is defined in tcode v/76 according to levels.
Then it is added as a user defined characteristic in tcode KES1.

It is used for sales reporting functionality based on the product hierarchy. It is used for
profitability analysis reporting.
Different material codes can have same product hierarchy (assigned to material
master in basic data view).
When a sales cycle happen then after billing document a PA (profitability analysis)
document is created in which product hierarchy is populated and used in CO-PA
reporting.
Explain the use of product hierarchy and the step by step procedure to define and
use it?
Product Hierarchy is used for Profitability analysis. You can have maximum of three
level in SAP for a product.
You have to give the product hierarchy in Material master Sales- Sales Org -2 view. You
can define the product hierarchy in IMG settings from the following path
Customizing is to be made in:
IMG -- Logistics General --> Material Master --> Settings for Key Fields --> Data
Relevant to Sales and Distribution --> Define Product Hierarchies --> Maintain Product
Hierarchy
Product hierarchies can be created using code OVSV. A product hierarchy is assigned to
the material master record. The hierarchy is broken down into specific levels, each level
containing its own characteristics.
A product hierarchy is recorded by the sequence of digits within a hierarchy number. The
hierarchy number can have a maximum of 18 digits with a maximum number of nine
levels.
Thus by assigning the hierarchy number to the material, one can determine a
classification of the material. This hierarchy can be used in pricing with each level being
used as field in the condition technique.
Its like if you are having category CAR. In that many cars come into picture.
CAR>>MARUTI>>SX4, Swift, zen, alto.
B>> 01 >>01
Then from above example B0101 is the hierarchy for SX4.

So in that hierarchy many cars come, like variants and all the things.
In this way you can take e.g. of wood products also.
It shows the next level of the product. How many levels that product are
having.
How To Configure Product Hierarchy

Product Hierarchy:
Product hierarchies are the domain of materials management. A product hierarchy is
assigned to the material master record. This hierarchy is broken down into specific levels,
each level containing its own characteristics. A product hierarchy is recorded by the
sequence of digits within a hierarchy number. This hierarchy number may have a
maximum of 18 digits with a maximum of 9 levels. The custom Product hierarchies can
be maintained in V/76.
Product Hierarchy Number of chars at Various level:
In the standard system, the product hierarchy consists of up to 3 levels. The first and
second levels have 5 digits and the third level has 8. The maximum number of digits is 18
and the maximum number of levels is 9.
You can define hierarchy nodes at the individual levels of the product hierarchy.
The product hierarchy can be structured via DDIC structure PRODHS. In the standard
system, a product hierarchy can be created with up to three levels. The individual levels
can contain the following number of digits:
Level number of allowed digits:
15
25
38
This can be changed as of Release 3.0, where it is possible to extend the maximum
number of levels to 9.
If you want to change the standard setting of PRODHS, e.g. you want to change the
number of levels, proceed as follows:
1. Create an appropriate domain in the Data Dictionary (type CHAR with the required
length).
2. Assign these domains to the standard data elements PRODH1, PRODH2, ..., PRODH9.
Please note that you should use these standard data elements.
3. Change the structure PRODHS by creating or deleting fields with reference to the data
elements.
Choose ZZPRODHN as field name, where n is the position of the field in the structure
PRODHS.
You want to change the structure of the product hierarchy from 5/5/8 digits to 5/5/5/3.
Proceed as follows:
Create the following domains:
ZPRODH3 with length 5, category CHAR,
ZPRODH4 with length 3, category CHAR,
Change structure PRODHS:
Structure PRODHS in the standard system:
Structure Fields Data element Category Length
PRODHS ->
PRODH1 PRODH1 CHAR 5
Changes according to example:
Structure Fields Data element Category Length
PRODHS ->
ZZPRODH4 PRODH4 CHAR 3
Please take help of ABAPER in extending the levels of Product hierarchy.

Configure for Product hierarchy at :
SPRO-> IMG-> Logistics - General-> Material Master-> Settings for Key Fields-> Data
Relevant to Sales and Distribution-> Define Product Hierarchies
Implement the Product Allocation Functionality

We are required to implement product allocation functionality in SAP R/3
(Enterprise Version).
We tried to do the elaborate steps as per the implementation guide but are not
successful. Can you kindly help by giving the simple steps for implementation.
Please see if the following helps:
Configuration Overview; Allocation Specific Usage
1.Allocation Procedure (OV1Z) The product allocation procedure is the parent of the
entire allocation process. All materials that are to be included in the allocation scheme are
required to have an allocation procedure assigned to it in the material master. In addition,
as of release 4.0, it is in the procedure that the method of allocation is defined. The user
has the opportunity to set an indicator to identify their choice of two different methods
(discrete and cumulative allocation) to evaluate the quantities to be considered for
product allocation.
2.Allocation Object (OV2Z) The allocation object is the root level of the allocation
process where actual data is entered and planned in LIS. The object allows the user to
further break down a procedure into smaller parts for future validation of components
comprising a specific material
3.Allocation Hierarchy Mapping (OV3Z) Primarily, this transaction permits the
assignment of an allocation procedure to an LIS information structure. Secondly, a
character is assigned to the information structure to permit collective planning. Finally,
the user can assign a step level to the procedure and information structure to sequence the
order in which allocation quantities are checked. This functionality allows the user the
opportunity to check product allocation against several product allocation scenarios,
before the required quantity is confirmed
4.Define Consumption Periods (OV5Z) The allocation consumption periods functionality
is only valid if the allocation method flag has been set (OV1Z). If you have de-selected
the method field, this functionality is not available. The consumption window indicates
the number of past and future periods to be used in the allocation check.
5.Control Product Allocation (OV4Z) In order for the allocation process to function
properly, allocation control records are created primarily to map allocation procedure
steps to their corresponding objects so that the allocation data records can be located for
validation. Secondly, validity periods must be established to indicate when the allocation
control records are active. Finally, the user has the option of establishing a conversion
factor per allocation control record to accommodate BOM listings of constrained
materials
6.Activate Allocation for Requirement Class (OVZ0) In order to turn on allocation in the
standard order processing functionality, the requirements class must have a flag
indicating that allocation is relevant.
7.Activate Allocation for Schedule Line Category (OVZ8) In order to turn on allocation
in the standard order processing functionality, the schedule line must have a flag
indicating that allocation is relevant
8.Create Planning Hierarchy (MC61) In order to adequately establish allocation
quantities, the user must initially determine the level at which the allocation is to take
place and the aggregation factor of the allocation quantities. In this step, the levels for the
collective allocation search procedure are also identified.
9.Generate Masking Character (OV7Z) Upon completion of the level determination for
the planning hierarchy, the collective allocation masking character must be generated to
allow aggregation indicators to be established. This transaction simply reads the
hierarchy established in the planning table and then generates a collective mask character
for each level of the hierarchy
10.Modify Planning Hierarchy (MC62) This step is a repeat of MC61 where the initial
hierarchy was established. In order to complete the hierarchical set up, the collective
allocation (mask character) hierarchy must now be maintained with the appropriate
aggregation factors
11.Allocation Procedure Assignment to Material Master (MM02) At the root level of the
allocation process are the materials. Each material that is to be considered in allocation
scenario must be mapped to an allocation procedure. In order entry, then, when a material
is entered with a valid allocation procedure in the material master, the allocation data is
verified prior to confirming the line item ordered
12.List of Suitable Structures (OV9Z) This report is used to identify potential LIS
information structures that can be used in the product allocation process. This report
simply reads through the data dictionary and selects all the active information structures
that contain the field product allocation object (KONOB) as the first field. This data can
then be utilized in the mapping transaction (OV3Z) to link the allocation procedure step
to an information structure (previous step).
Sending a billing document by e-mail

First, your SAP system must be configure by the basis people in order for you to send an
external mail.
Whether it can send pdf or other file format will depends on the Mail Server you are
using.
The basis people must also maintain the conversion parameters so that SAP knows how
to convert the billing documents to be send as a pdf file or other desired format specified
by your company.
Finally, you have define the IMG in Maintain Output Determination for Billing
Documents (Output type MAIL)
SAP Customizing Picking Output

From Release 4.5A, the system does no longer display the actions for SD picking in the
implementation guide.
If you want to use the picking list according to the "old" procedure, you can maintain the
list as follows:
o Carry out Transaction V/38 to maintain the output types.
o Carry out Transaction OVLT to assign the picking list types to the
shipping points.
o
Carry out Transaction V/53 to assign the picking lists to own

forms and programs.
Program for Sales Order by Customer,

Date, Sales
Sales Order by Organisation, Customer - To create the Sales Order by More no of
Date's
User's can easily take the Report from this by selecting Different kinds like Customer
Specific [And/Or] Sales Organisation Specific [And/Or] duration of date but Here Date is
Mandatory Fields user must have to give date as a selection criteria
In Second level this report will interact with user where they can select date to see the full
Details of Sales Order
Selection
- Sales Organisation
- Date
- Customer this will be usefull when Selecting the Checkbox
Standard Variants
- Output
- Sales Order
Example
Date
SalesOrderNo Material Amount Currency
10.01.2007 8530
732
1000
INR
*&---------------------------------------------------------------------*
*& Report ZCHE_SALES_ORDER
*&--------Done by V.Chellavelu on 11.01.2007
--------------------------*
REPORT
zche_sales_order
****************************Declarations********************************
TABLES: vbkd,vepvg.",vbak,vbap,vbpa,vakpa, vapma.
DATA: BEGIN OF sal OCCURS 0,
ch TYPE checkbox,
vbeln LIKE vbak-vbeln,
netwr LIKE vbak-netwr,
matnr LIKE vbap-matnr,
waerk LIKE vbak-waerk,
dat
LIKE vbak-erdat,
END OF sal.
DATA: newsal LIKE sal OCCURS
" sales document

"Net Value of the SalesOrder
"material no.
"curr.
"date.
0 WITH HEADER LINE.
DATA: amount LIKE vbak-netwr, date2(15),date3(8),date4(1),

date5(2),date6(2).
DATA: lin LIKE sy-curow VALUE 1,"Screens, vertical cursor position at
"PAI available in SYST struc.
checkbox
TYPE c
,
dat LIKE vbak-erdat.
*******************Selection**Screen**Design****************************
SELECTION-SCREEN BEGIN OF BLOCK blk1 WITH FRAME TITLE text-001.
PARAMETERS: vkorg LIKE vepvg-vkorg,
vtweg LIKE vepvg-vtweg,
spart LIKE vepvg-spart.
SELECT-OPTIONS date FOR vbkd-bstdk DEFAULT sy-datum TO sy-datum
OBLIGATORY.
SELECTION-SCREEN END OF BLOCK blk1.
SELECTION-SCREEN BEGIN OF BLOCK blk2 WITH FRAME TITLE text-002.
SELECTION-SCREEN BEGIN OF LINE.
SELECTION-SCREEN POSITION 10.
PARAMETERS: chk1 AS CHECKBOX.
SELECTION-SCREEN POSITION 20.
PARAMETERS: kunnr1 LIKE vbpa-kunnr.
SELECTION-SCREEN END OF LINE.
SELECTION-SCREEN END OF BLOCK blk2.
********************First**Level**Operation*****************************
IF chk1 <> 'X'.
IF vkorg <> ''.
PERFORM organisation.
ELSE.
PERFORM organisation_else.
ENDIF.
ELSE.
IF vkorg <> ''.
PERFORM cus_orga.
ELSE.
PERFORM cus_orga_else.
ENDIF.
ENDIF.
* Displaying the contents which is selected from table by
* -selection conditions
SORT sal BY dat.
LOOP AT sal.
ON CHANGE OF sal-dat.
*
FORMAT HOTSPOT ON.
IF sy-tabix = 1.
WRITE: sy-vline, sal-ch AS CHECKBOX,sal-dat .
CLEAR amount.
ELSE.
WRITE:sy-vline, amount,/ sy-vline, sal-ch AS CHECKBOX,sal-dat.
CLEAR amount.
ENDIF.
ENDON.
amount = amount + sal-netwr.
AT LAST.
WRITE:sy-vline, amount.
ULINE.
SUM.
*
FORMAT HOTSPOT OFF.
FORMAT COLOR = 3.
WRITE:/ ' Total Amount:', sal-netwr UNDER amount.
ENDAT.
ENDLOOP.
**********************Interaction with report**************************
SET PF-STATUS 'BANU'. " To create Application ToolBar for Display
Button
*
To verify Double click on BANU
AT USER-COMMAND. " This will execute after pressing Display Button
CASE sy-ucomm.
WHEN 'DISP'.
free newsal.
DO.
READ LINE lin FIELD VALUE sal-ch INTO checkbox.
IF sy-subrc NE 0. EXIT. ENDIF.
IF checkbox = 'X'.
PERFORM datecon.
PERFORM process.
ENDIF.
lin = lin + 1.
ENDDO.
PERFORM selection.
ENDCASE.
************************ SUB ROUTINE Area
******************************
*This Process SubRoutine will assign the values from current
*
-InternalTable (sal) into other IT(newsal), by date which is
*
- selected by CheckBox
FORM process.
LOOP AT sal WHERE dat = dat.
newsal-ch
= 'X'.
newsal-vbeln = sal-vbeln.
newsal-netwr = sal-netwr.
newsal-matnr = sal-matnr.
newsal-waerk = sal-waerk.
newsal-dat
= sal-dat.
APPEND newsal.
ENDLOOP.
ENDFORM.
"process
*&---------This will display the values for selected dates from new --*
*---------------------internal Table (newsal)-------------------------*
*&
Form SELECTION
*&--------------------------------------------------------------------*
*---------------------------------------------------------------------*
FORM selection.
ULINE.
FORMAT COLOR = 1.
WRITE:sy-vline,'Date',AT 14 sy-vline, 'Order NO', AT 27 sy-vline,
'Order Material', AT 48 sy-vline,'Order Value(AMT) Currency '.
FORMAT COLOR OFF.
ULINE.
LOOP AT newsal.
ON CHANGE OF newsal-dat.
IF sy-tabix <> 1.
WRITE:/ sy-vline, AT 14 sy-vline,AT 27 sy-vline,AT 48 sy-vline.
WRITE:/ sy-vline,newsal-dat,sy-vline,AT 27 sy-vline,AT 48 sy-vline.
ELSE.
WRITE: sy-vline,newsal-dat,sy-vline,AT 27 sy-vline,AT 48 sy-vline.
ENDIF.
ENDON.
WRITE:/ sy-vline, AT 14 sy-vline,newsal-vbeln,sy-vline,
newsal-matnr, sy-vline, newsal-netwr, newsal-waerk.
AT LAST.
SUM.
ULINE. FORMAT COLOR = 3.
WRITE:/ sy-vline, AT 15 'Total Amount for selected month:',
newsal-netwr UNDER newsal-netwr.
FORMAT COLOR OFF.
ULINE.
ENDAT.
ENDLOOP.
lin = 1.
FREE newsal.
ENDFORM.
"SELECTION
* This Date convertion is must for pick the particular Date from the
*
-displayed line, and here we are reversing the Date like
YYYY/MM/DD
* -because to Check or assign the date we need to give in reverse
order
*&--------------------------------------------------------------------*
*&
Form DATECON
*&--------------------------------------------------------------------*
*
text
*---------------------------------------------------------------------*
FORM datecon.
date2 = sy-lisel(17).
SHIFT date2 LEFT BY 4 PLACES.
WHILE date2 <> ''.
SHIFT date2 RIGHT.
date4 = date2+11.
IF date4 <> '.'.
CONCATENATE date4 date3 INTO date3.
ENDIF.
ENDWHILE.
date5 = date3(2).
date6 = date3+2.
date3 = date3+4.
CONCATENATE date3 date6 date5 INTO date3.
dat = date3.
* SORT dat BY dat.
* DELETE ADJACENT DUPLICATES FROM dat COMPARING dat.
ENDFORM.
"DATECON
* Here we are doing different kinds of selections by the EndUser's
needs
*&---------When user selectiong an Sales Organisation-----------------*
*&
Form ORGANISATION
*&--------------------------------------------------------------------*
*
text
*---------------------------------------------------------------------*
FORM organisation.
SELECT f~vbeln p~matnr c~netwr c~waerk p~audat INTO (sal-vbeln,
sal-matnr, sal-netwr,sal-waerk, sal-dat) FROM ( vakpa AS f INNER JOIN
vbak AS c ON f~vbeln = c~vbeln ) INNER JOIN vapma AS p ON
f~vbeln = p~vbeln WHERE p~audat IN date AND p~vkorg = vkorg.
APPEND sal.
ENDSELECT.
ENDFORM.
"ORGANISATION
*&---------Without Sales Organisation i.e All Organisation------------*
*&
Form ORGANISATION_ELSE
*&--------------------------------------------------------------------*
*
text
*---------------------------------------------------------------------*
FORM organisation_else.
f~vbeln = p~vbeln WHERE

APPEND sal.
ENDSELECT.
ENDFORM.
p~audat IN date.
"ORGANISATION_ELSE
*&------------When Selecting Customer by choosing CheckBox------------*

*&
Form CUS_ORGA
*&--------------------------------------------------------------------*
*
text
*---------------------------------------------------------------------*
FORM cus_orga.
f~vbeln = p~vbeln WHERE p~audat IN date AND p~vkorg = vkorg AND
p~kunnr = kunnr1.
APPEND sal.
ENDSELECT.
ENDFORM.
"CUS_ORGA
*&------------Without Customer by without choosing CheckBox-----------*

*&
Form CUS_ORGA_ELSE
*&--------------------------------------------------------------------*
*
text
*---------------------------------------------------------------------*
FORM cus_orga_else.
f~vbeln = p~vbeln WHERE p~audat IN date AND p~kunnr = kunnr1.
APPEND sal.
ENDSELECT.
How To Maintain Output Types in SD

ERP SAP ==> SD SAP
When I am creating a bill and saving it and then giving issue
output to and then header preview, the system does not respond. Should I maintain
condition records? Where and how to maintain?
For getting any output either by print, Fax, or any media you have to do output
determination. output determination is also carried by Condition techniques. The detail
procedure for Output Determination is :
OutPut Determintaion :
Output is a form of media from your business to one of its business partners or it can be
within the organization. The output can be sent to any of the partners defined in the
document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery
Notes, Invoices & Shipping Notifications. Determining form of output is output
determination.
Types of Output:
Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)
--> PRINT OUTPUT:
Configuration path: ( following are the steps)
1) SPRO-> IMG-> Basic Functions-> Output Control-> Output Determination-> Output
Determination using Condition Technique- >Output Determination for Sales Documents
(or you can use output determination for billing documents depending on your
requirement).
2) Create Condition Table: select the field Sales Doc Type from field catalog & Save
3) Maintain Access Sequence: 4-digits code & description.
4) Assign condition table to access sequence. Select Accesses line item and Go To Fields.
Fields will display the fields we have selected in the condition table i.e. sales doc type.
Maintain Output Types:
AF00: Inquiry
AN00: Quotation
BA00: Order Confirmation
LD00: Delivery
RD00: Invoice
Select BA00 & Copy & Rename. Give the same 4-digit code as given to access sequence.
You Can Maintain:
Languages of Output
Partners (to whom you need to send output)
Print Program- print specification

Sap Script- layout
Assign Output Types to Partner Functions: go to new entries & assign your output type to
partner functions.
Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new
entries and create your own 6-digit code with description. Select the procedure, go to
Control Data. Here mention the output type i.e. condition type and leave requirement and
manual only columns as blank.
Determination Rule: link the 6-digit procedure code to doc types.
Create Condition Records: VV11. Select document type and click on Communication.
Mention partner function, medium, time. Output device: LP01, Spool request Name:
SD_003, Suffix 2: order_confir & flag on print immediately.
Once you press enter you will come across 2 key combinations:
Sales organisation/ Customer Number: fill SO, Customer No, Partner Function
Abbreviation, Partner to whom the output should be sent, time, medium, language.
It contains: Sales Orgnisation, Customer, Partner Function (The abbreviated form of the
name that identifies the Partner) (During output determination, the system determines the
recipient of the output from the master record for the specified partner function. In this
field, you can explicitly specify a recipient that will override the standard partner. There
must also be a master record for the partner that is specified explicitly.), Medium, Time &
Language.}
Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time &
Language.
Path For Output Determination For Sales Documents: Logistics -> Sales/distribution ->
Master data -> Output -> Sales Document -> Create (t-code VV11)
Path for Output Determination for Delivery Documents : Logistics -> Sales/distribution
-> Master data -> Output -> shipping -> Create ( t-ode VV21)
Path for Output Determination for Billing Documents : Logistics ->
Sales/distribution -> Master data -> Output -> Billing Document ->
Create ( t- code VV31)
Printing Block For Credit Block SO
Can we get the print if the order /delivery is blocked after static
credit limit check?
Please follow the below path:
IMG - Logistics Execution - Shipping - Deliveries - Define Reasons for Blocking in
Shipping - Execute
- Define Reasons for Blocking in Shipping Here select the delivery block that is blocking your order/delivery, and uncheck if the
option Print is checked.
Display View "Deliveries: Blocking Reasons/Criteria": Overview
DB Delivery block descr Order Conf.
Print DDueList
SpK
SpW
01 Credit limit
02 Political reasons
03 Bottleneck material
04 Export papers missng
05 Check free of ch.dlv
06 No printing
07 Quantity Change
08 Kanban Delivery
Printing block field:
Indicates whether the system automatically blocks output for sales documents that are
blocked for delivery.
Example :
In the case of sales orders that are blocked for delivery because of credit reasons, you
may want to block the printing of order confirmations.
Note:
The particular output that is affected by a delivery block is determined in output control.
PS: If the document is exceeds by the credit limit output type will not determine and as
well as we should not give the output type in sales order. We have to assign the routine 2
to sales order output types and 3 routine to delivery output types to restrict from output if
the docuement exceeds by credit limit.

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Pricing date based on delivery date

Used transaction VOV8.

Pricing date based on delivery date

How pricing date is determine in the sales order and

Report to Check the Entered Pricing Condition Price

Mass Update of condition pricing

Make Material Master Price of a material as sales price

Customer discounts on effort only

Arent we looking at rebate agreeement. That appears to be a straightaway

Steps to Create Commission for Agent

SD Questions About Pricing Condition

discount 2% at header level which is also applicable to all the items

Add a Field To New Condition Table in Pricing

Header Condition and Group Condition

Examples of header condition.

*-- Vivek Chokshi

What is the difference between group condition and header condition?

Steps Involved In Condition Technique

Sales Order Freight Condition In Header Condition

How To Use Condition Exclusion Type In SO

Pricing Report & Condition Index

What Is Condition Base Value?

Rounding Off Condition Not Appearing In Sales

Rounding as per Table T001R

In material master maintain conversion as 1 Rol = 3500 yards

How To Create Field in KOMP, KOMG

Billing cannot be Release to Accounting

Default Start Variant for VF04

Condition Exclusion which will be

Steps for creating a new or changing an existing Billing

Billing documents in VTFF

Billing Block will not worked if you did not assign it

Billing Plan for Milestone Billing

the entire project cost or simply a pre-defined amount.

Maintain billing plan types for milestone billing in OVBO.

Define date description in SM30 - V_TVTB.

Maintain Date Category for Billing Plan Type IN OVBJ.

Allocate date category in SM30 - V_TFPLA_TY.

Maintain date proposal for Billing Plan Type in OVBM.

Assign Billing Plan Type to Sales Documents Type in OVBP.

Assign Billing Plan Type to Item Categories in OVBR.

Define rules for determining the date in OVBS.

Milestone billing is typically used for billing projects, such as plant

Delivery-relevant order items for which a milestone billing plan applies

Item -> Schedule lines.

The following figure shows an example of milestone billing where only

Billing Plan Function and Processing

Billing plan processing includes the following functions:

Automatic creation of billing plan dates

Creating with reference

SAP Billing - Combine Billing for deliveries with

Billing Spilt by Item Category

PSTYV LIKE VBAP-PSTYV, <- New line

Maximum number of items in FI reached Message no.

Prepaid process possible

I am looking for information on how we could implement a prepaid process. By "prepaid

Here is a proposal of customizing activities to achieve this:

Restricting Number Of Items In Billing Doc

Document Not Relevant For Billing

&------------When Selecting Customer by choosing CheckBox------------

&------------Without Customer by without choosing CheckBox-----------