3/21/13 Intercompany Billing Configuration | SCN

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10 Replies Latest reply: Mar 10, 2011 1:36 PM by Claudia Neudeck

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Patricia Powers Jun 22, 2010 9:30 PM

Intercompany Billing Configuration

This question is Assumed Answered.

Hello All

I am trying to configure for Intercompany billing, but when I execute VF01 to create the billing
document it continues to default to RD00 and not RD04.

I have configured as follows:

Defined the order type for intercompany billing to IV

Assigned organizational until by plant
Defined internal customer number by sales organization - does this mean that when this customer
is used it knows to post as an IV billing?
Created a customer to represent the receiving company
Created a vendor to represent the supplying company
Created a port
Maintained the output type RD00
Created a logical address
Created a partner profile for both customer and vendor
FI customizing as required.

However, I can't seem to get past the point of the system actually recognizing that I want to create and
IV document - not sure what I am missing or doing incorrectly.

Any assistance would be appreciated at this point.

Thank you in advance.

Pat

Helpful Answers by Shailabh Shukla, Shailabh Shukla

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Shailabh Shukla Jun 23, 2010 1:07 PM (in response to Patricia Pow ers)

Re: Intercompany Billing Configuration

Hi Patricia,

The configuration seems to be alright from what you have explained. Could you also explain the
business process that you are executing ( the document flow).

Cheers,
Shailabh

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Patricia Powers Jun 23, 2010 2:17 PM (in response to Shailabh Shukla)

Re: Intercompany Billing Configuration

Hi Shailabh

Thank you for responding to my query.

Our SD process is very basic, with a few customizations along the way.

We start our SD process at the Sales Order, via VA01 an order is created and then upon saving
the order is WF'd to the approver who then sets the biling block to blank. VF01 is then executed
and the biling and accounting documents are created. It is at this point that I would expect the
system to select output type RD04, but it is still selecting RD00 so it does not seem to be
recognizing the configuration I have set for IV. I am clearly missing something but I'm not sure
what.

As well, I have not been able to acertain exactly how the IDOC gets generated - is it suppose to
generate at the same time that I execute the billing document - this is what I would expect. I
keep on checking WE05, but no IDOCS are created. I've pulled up various documents on this
subject and although many are similar, they all have a little something that the other documents
don't have - so I"m trying to piece it all together and detrmine exactly how this should work.

Any assistance is greatly appreciated.

Pat

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Shailabh Shukla Jun 23, 2010 3:42 PM (in response to Patricia Pow ers)

Helpful Answer Re: Intercompany Billing Configuration

Hi Patricia,

There seems to be a gap in what you are trying to achieve and the functionality for which the
intercompany process is used.

Intercompany scenario is used in situations where a customer places an order on a sales

organization/plant (say S1, plant P1) and S1 is unable to ship the requested quantity (for
any business reason such as shortage of quantity etc).

In such a case S1 ships the goods from another plant, say P2 (which is attached to sales
organization S2). Plants P1 and P2 belong to two different company codes in SAP (hence
the name intercompany).

Goods are delivered to the customer from P2.

S1 raises an invoice to the customer
S2 raises an intercompany invoice (document type IV in SAP) for S1 as its internal customer

Following steps describe how this works in SAP -

Intercompany sales processing consists of the following three stages:
u2022 Processing sales orders
u2022 Processing deliveries
u2022 Billing
Following SAP elements are involved u2013
Two company codes u2013 Ordering Company code C1, Delivering company code C2
Two Sales organizations u2013 Ordering Sales organization S1, Delivering sales
organization S2
Two plants u2013 Ordering plant P1, Delivering plant P2

1) Sales order
Create the sales order the usual way. In the sales order overwrite the plant to P2 (this will
be the delivering plant)

2) Create Delivery and post good issue as usual

3) Create invoice with reference to the delivery.

This creates a customer invoice (this invoice is sent to the customer)

In the next step the intercompany invoice is created.

4) Once again create an invoice (using VF01) with reference to the delivery created in step

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2. This time SAP will by default select invoice type IV and create the intercompany invoice.

The above 4 steps will work assuming all the relevant customizing settings are correct.

In the business scenario you have described, there is no mention of a delivery; the invoice
is directly created from the sales order. In such a scenario intercompany sales might not be
the SAP solution that fits the business process. Or if you are indeed doing intercompany
business process then a delivery will have to be created inorder to trigger the intercompany
invoice.

I also noticed in your first post that you have created a vendor to represent the supplying
company; this is not required as the supplying plant belongs to the same company (but to a
different company code).

Given below are some links from SAP help on intercompany u2013

http://help.sap.com/saphelp_erp60_sp/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm

http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/5614e7545a11d1a7020000e829fd11/content.htm

http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/561535545a11d1a7020000e829fd11/content.htm

http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/561542545a11d1a7020000e829fd11/content.htm

http://help.sap.com/saphelp_erp60_sp/helpdata/en/dd/56154f545a11d1a7020000e829fd11/content.htm

Hope this helps. Do let me know if you have any more queries.

Cheers,
Shailabh

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Patricia Powers Jun 23, 2010 4:00 PM (in response to Shailabh Shukla)

Re: Intercompany Billing Configuration

Hi Shailabh

Based on the way you explain intercompany billing I think I may be using the incorrect
tool for what I am trying to achieve.

What I am trying to do is create is as RE(AP vendor document) in one company

code(B) at the same time that I am creating the biling(SD/AR document) document in
company code (A) - I don't think intercompany will give this to me.

Essentialy I have company code (A) billing company code (B) for services rendered(no
stock transfer) and due to timing I am running into foreign exchange(FX) issues as B
inputs the invoice a day or 2 later so FX issues arise and journal entries are required to
correct. We thought that by processing intercompany we could create the billing
document in company code A and also create the AP document in company code B via
the IDOC process at the same time, thus the exchange rates would be the same and
no journal entries would be required.

If intercompany if not the solution would you happen to know a process that would
work?

Thank you so much for what you have provided me with so far, it makes more sense
now.

Pat

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Patricia Powers Jun 23, 2010 4:46 PM (in response to Patricia Pow ers)

Re: Intercompany Billing Configuration

Hi Shailabh

I have copied the solution I have configured below.

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This is the configuration I was asked to do - which is a bit differnt than the way
intercompany seems to work, but this process seems to create a vendor
document via EDI, however I am now stuck as It doesn't appear to be working - not
sure if you can help at this point, but any suggestions you can offer would be
appreciated - yet again.

Inter-Company Billing - Automatic Posting To Vendor Account (SAP-EDI)

Automatic posting to vendor account is done by EDI. In our case where both
companies
are processed in the same system (& client), it is sufficient to create Idoc.
This process requires several steps:
1. Creating a Customer to represent the receiving Company.
2. Creating a Vendor to represent the supplying company.
3. Creating a Port
4. Maintain an Output Type
5. Creating a Logical Address
6. Creating a Partner Profile for both Customer & Vendor
7. The relevant MM customizing is maintained.
8. The relevant FI customizing is maintained.

1. Creating a Customer to represent the receiving Company.

The customer has already been created (XD01) for the purpose of Intercompany
processing and entered in the appropriate transaction in customizing (Sales and
Distribution a Billing a Intercompany Billing a Define Internal Customer Number
By
Sales Organization).

Note: The customer has been created in the supplying company code.
The organizational data in this case is:
Supplying Company Code: 1180
Supplying Plant: 1180
Supplying Sales Organization: 1180
Supplying Distribution Channel: 01
Supplying Division: 00
Receiving Company Code: 3100
Customer representing the receiving Company Code: P3100

2. Creating a Vendor to represent the supplying company.

The Vendor is created with the standard transaction (XK01).
Note: The Vendor is created in the receiving Company Code. The organizational
data in
this case is the same as above.

Vendor representing the supplying Company Code: P1180

NOTE: There is NO need to "connect" vendor to customer in the control screen.

3. Creating a Port
Tools a Business Communication a IDoc Basis a Idoc a Port Definition (T. Code
WE21)
Maintain Transactional RFC: (Choose Transactional RFC and press the create
icon).
A dialog box will open asking whether you want the system to generate an
automatic
name or whether you wish to use your own name.

Port name: Automatically generated

Version: 4.x
RFC destination: PLD (This was defined by the basis people).

4. Maintain output type

Output Type RD04 - Invoice Receipt MM is a special function, responsible for the
execution of the Idoc and will be entered in the Partner Profile later on.

Output type RD04 is maintained: IMG: Sales and Distribution -> Basic functions ->
Output control -> Output Determination -> Output Determination Using the
Condition Technique -> Maintain Output Determination for Billing Documents a
Maintain Output Types (T. Code V/40).

Partner functions

Sales and Distribution -> Basic Functions -> Output Control -> Output
Determination a
Output Determination Using the Condition Technique -> Maintain Output

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3/21/13 Intercompany Billing Configuration | SCN
Determination
for Billing Documents.

Assign Output Types To Partner Functions

Maintain Output Determination Procedure

Assign Output Determination Procedures

Master Data
Maintain output Master Data
Logistics -> Sales and Distribution -> Master Data -> Output -> (T. Code VV31)

5. Create Logical Address

IMG: Sales and Distribution -> Billing a Intercompany Billing -> Automatic Posting
To
Vendor Account (SAP-EDI) -> Assign vendor. (T. CodeWEL1)

Logical address 1180P3100 is made of the supplying Company Code (1180) and
the
receiving Customer (P3100).

Note: If the receiving Customer is a numeric number you must add zeros between
the
Company code and Customer number so the Logical Address will be 14 digits.
E.g. if the customer number was 3100, than the logical address would have been
11800000003100 as can be seen in the second line.
(In our case the customer is an alpha numeric number so the second line was not
necessary. It was created just for this documentation and was not saved)

The Logical address is completed when the receiving Company Code and the
Vendor are
entered in the detail screen.

It is also necessary to activate the account assignment.

IMG: Sales and Distribution -> Billing -> Intercompany Billing -> Automatic Posting
To
Vendor Account (SAP-EDI) -> Activate account assignment.

6. Creating a Partner Profile for both Customer & Vendor

Tools a Business Communication -> IDoc Basis -> Idoc -> Partner Profile (T.
Code
WE20)

Customer:
Put cursor on Partner type KU and press create.
Enter type, Agent & Lang,
SAVE

Pressin outbound parameters. Section, to maintain detail screens

The following screen will appear.

Enter the following data in the appropriate fields:

Partn.funct. BP
Message type INVOIC
Message Code FI
Receiving port A000000001
Basic Type INVOIC01

Press enter and the screen will change to the following:

Enter PocketSize 1

Go to the Message Control tab press and enter the data as specified in the
following
screen.

You can repeat the process for cases where invoice verification is done against
purchase
order. in this case enter MM in "message code field.

As you can see the only difference between the FI & MM invoice is in the message

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3/21/13 Intercompany Billing Configuration | SCN
code
and output type.

NOTE: You cannot use output type RD04 again therefore you must copy it in
customizing to another output type (in this case RD00)

Vendor
Follow the same procedures but maintain the inbound parameter Screen as
follows:

7. FI CUSTOMIZING
Financial Accounting a Accounts Receivable and Accounts Payable a Business
Transactions -> Incoming Invoices/Credit Memos -> EDI -> Enter Program
Parameters
for EDI Incoming Invoice (T. Code OBCE)

Make sure to maintain posting types, tax code and invoice doc.type.

Use KR when not using purchase order & RE when using purchase order

Assign Company Code for EDI Incoming Invoice

By leaving the field CoCd blank, all company codes are available.

Assign G/L Accounts for EDI Procedures (T. Code OBCB)

P1180 = Vendor

3100 = Company Code of receiving company (of customer)

NOTE:
G/L account should not be connected to CO. Assign Tax Codes for EDI
Procedures (T.Code OBCD) It is necessary to match the output tax from the sales
order to the input tax.

Tax type = Output Tax

Tx = Input Tax

Accounting -> Financial Accounting -> General Ledger -> Master Records ->
Individual
Processing -> Centrally (T.Code FS00)

G/L account no. = account number that was entered in transaction OBCB (page
24)
Tax category must allow for input tax.

Make sure manual posting is allowed for the G/L account. ("Create/Bank/Interest"
screen).

TEXT
In many cases the G/L account has been configured so that text is mandatory.
This could
be either Header Text or Item Text.

Header Text
No special configuration is necessary. Just enter text in the "Header note". You
may use
the following access sequence.

Item Text
It is necessary to implement a userexit in order to fill the item text field. Detailed
instructions are found in note 39503

8. MM Customizing:
Make sure the Unit of Measure's ISO Codes are configured correctly.
General Settings a Check units of measurement (T. Code CUNI)

Optional MM Customizing:
NOTE: This is only necessary for logistics invoice verification.
Materials Management a Logistics Invoice Verification a EDI a Enter Program
Parameters

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3/21/13 Intercompany Billing Configuration | SCN

Monitoring
There are several transaction that allow you to monitor the IDoc. First you need to
know
the IDoc number. You can see the IDoc number in the processing log in the
"Header
output" screen in the billing document.

You can use transaction WE02 or WE05. Enter the IDoc number in the selection
screen. If you have an error in the IDoc, you could analyze it with transaction WE19

thanks

Pat

Edited by: Patricia Powers on Jun 23, 2010 4:45 PM

Edited by: Patricia Powers on Jun 23, 2010 4:45 PM

Edited by: Patricia Powers on Jun 23, 2010 4:46 PM

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Patricia Powers Jun 23, 2010 4:12 PM (in response to Shailabh Shukla)

Re: Intercompany Billing Configuration

Hi Shailabh

I have a document that I was provided with as my guide for setting up intercompany to
create an automatic posting to the vendor account via EDI. If you have time I would
like to show you this document but this is my first time posting on this forum so I am
not certain how to send it to you.

How do I attach a document on this forum?

Thanks

Patricia

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Patricia Powers Jun 23, 2010 4:49 PM (in response to Patricia Pow ers)

Re: Intercompany Billing Configuration

Hi Shailabh

Sorry about the last posting, it is quite a mess the way it actually gets presented. If
you view it via Edit then it presents itself the way I put it in - otherwise I apologize -
that's what happens when a newbie posts.

Patricia

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Shailabh Shukla Jun 24, 2010 11:38 AM (in response to Patricia Pow ers)

Helpful Answer Re: Intercompany Billing Configuration

Hi Patricia,

From the information it does seem that intercompany might not be the
solution in this case. The business scenario you have described looks more
like u201CCustomer Serviceu201D scenario.

The below links give more details on the customer service scenario.

http://help.sap.com/saphelp_erp60_sp/helpdata/en/3c/abae15413911d1893d0000e8323c4f/frameset.htm

http://help.sap.com/saphelp_erp60_sp/helpdata/en/3b/02953401024735e10000009b38f83b/frameset.htm

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3/21/13 Intercompany Billing Configuration | SCN
The other thing that can be looked at is taking some ABAP help in this case.
From your post I understand that the problem is only with the foreign
exchange due to the 2 day delay in creating the invoice. By default SAP
calculates the value of foreign exchange on the day billing is done, but if with
some ABAP/user exit tweaking we could make a change such that the value
of the foreign exchange is picked up what it was 2 days earlier then problem
could be solved. You would need the help of an ABAP person to get this done.

P.S. I do not think it is possible to attach a document in the forum, the only
way to do is to post all details like you have done.

Cheers,
Shailabh

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Shailabh Shukla Jul 2, 2010 8:15 AM (in response to Patricia Pow ers)

Re: Intercompany Billing Configuration

Hi Patricia,

Did you manage to solve the issue?

Cheers,
Shailabh

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Claudia Neudeck Mar 10, 2011 1:36 PM (in response to Patricia Pow ers)

Re: Intercompany Billing Configuration

> close the thread, because there was no reaction the last 3 months

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