Scribd Logo
Upload

Welcome to Scribd!

  • 18 views

    Employee Relations Ceit

    Uploaded by

    AR Khan
    This document outlines a project to implement an online applicant tracking system for Douglas College's Employee Relations department. The goals are to streamline the application process, reduce printing and storage, and make it more efficient. An external hosted solution called PeopleAdmin will be used. The project budget is estimated at $42,000 and will require 24 days of effort from ER staff and 4 days from IT. Key milestones include defining requirements by June 15th, completing the tracking system by August 30th, training ER staff and documenting the new process. Risks include ensuring availability of resources and potential resistance to change.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Employee Relations Ceit

    Uploaded by

    AR Khan
    18 views6 pages
    This document outlines a project to implement an online applicant tracking system for Douglas College's Employee Relations department. The goals are to streamline the application process, reduce printing and storage, and make it more efficient. An external hosted solution called PeopleAdmin will be used. The project budget is estimated at $42,000 and will require 24 days of effort from ER staff and 4 days from IT. Key milestones include defining requirements by June 15th, completing the tracking system by August 30th, training ER staff and documenting the new process. Risks include ensuring availability of resources and potential resistance to change.

    Original Description:

    1

    Original Title

    1

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This document outlines a project to implement an online applicant tracking system for Douglas College's Employee Relations department. The goals are to streamline the application process, reduce printing and storage, and make it more efficient. An external hosted solution called PeopleAdmin will be used. The project budget is estimated at $42,000 and will require 24 days of effort from ER staff and 4 days from IT. Key milestones include defining requirements by June 15th, completing the tracking system by August 30th, training ER staff and documenting the new process. Risks include ensuring availability of resources and potential resistance to change.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    18 views6 pages

    Employee Relations Ceit

    Uploaded by

    AR Khan
    This document outlines a project to implement an online applicant tracking system for Douglas College's Employee Relations department. The goals are to streamline the application process, reduce printing and storage, and make it more efficient. An external hosted solution called PeopleAdmin will be used. The project budget is estimated at $42,000 and will require 24 days of effort from ER staff and 4 days from IT. Key milestones include defining requirements by June 15th, completing the tracking system by August 30th, training ER staff and documenting the new process. Risks include ensuring availability of resources and potential resistance to change.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 6

    Employee Relations

    CEIT

    Change History
    Version (State)

    Authors

    1.0 (draft)

    Change Description

    Date

    Original draft

    Sign Off and Approval Cycle


    Role
    Author(s):

    Name

    Signature

    Date

    Kathy Potter
    Luc Lang

    Department
    Facilities Services
    CEIT
    ETF
    TPMC
    SMT

    Page 2 of 6

    Douglas College Ed. Tech. Project Charter

    ER Applicant Tracking

    Project Administration
    Date: 2009.01.13
    Project Number: BU0030
    Project Name: Applicant Tracking in ER
    Project Sponsor: Marian Exmann
    Department Primary Contact: Kathy Potter
    CEIT Primary Contact: Luc Lang
    Project Capital Costs: USD 25,000
    Project G and A Costs: USD 17,000
    Departmental FTE Effort (in days) 24 days
    CEIT FTE Effort (in days) 4 days
    Elapsed # Days after start: 45 Days

    Purpose and Objective

    To move from a manual, labour-intensive process for employment applications to an on-line applicant
    tracking system thereby reducing filing errors, lost applications and storage space.
    Streamline the application process to reduce printing of resumes, and make the process more current
    and efficient. Implement a hosted solution for tracking of applicants to internal and external postings.

    Scope
    The following are in scope:

    Building layout for web applicant tracking


    Roll-out to internal selection/search committees.
    Training ER staff, training hiring managers
    Review of ER Business processes re applicant tracking
    Implementation of hosted application (PeopleAdmin)
    Records kept at a Canadian site
    Internal and external postings/applications
    Screening of applicants using job specific qualifications
    Web based distribution of applications to hiring managers
    Automatic notification of application status to applicants
    Technical support and unlimited change request per year
    Supporting documentation from applicants
    RSS feed

    The following are out of scope:

    Integration with Banner and external job sites (Workopolis, T-Net etc.)
    Use of ranking of applicants within applicant tracking
    Performance evaluation tracking module
    Position Description module
    Receipt of reference letters form 3rd party sources
    Receipt and logging of official transcripts

    Estimated Costs
    Project Costs:

    Capital Costs: USD 25,000 (17K hosted service, 8K implementation costs.

    Page 3 of 6

    Douglas College Ed. Tech. Project Charter

    ER Applicant Tracking

    As the flow of applicants increases, the likelihood that auxiliary staff would be required to process
    applications is likely to occur

    Reach a wider audience and the capacity to process a greater number of applications by posting
    Reduces paper consumption and reduces the time it takes to prepare the competition folder

    Governance/Communications

    ER, CEIT, TPMC


    Escalation of scope and cost time changes to Employee Relations
    Status reports at ETF and TPMC, ER once under way
    End of project report to TPMC, CEIT, Employee Relations

    ER is able to post job opportunities by


    category, applicants are able to apply
    to openings
    ER and departments are able to post,
    screen, evaluate, short list and
    proceed
    with
    interviews
    with
    information from the site.
    Applicant tracking for internal and
    external positions is automated and
    tracked through software solution

    Page 4 of 6

    ER Applicant Tracking

    Douglas College Ed. Tech. Project Charter

    Resources

    Resource Name

    Resource Skill / Role

    % utilized

    # of Days

    Total Effort

    Kathy Potter
    Luc Lang
    ER Adviser TBD

    Business Lead
    Project Manager
    Subject Matter Expert

    75
    10
    25

    20
    20
    20

    15
    4
    5

    Total Effort

    Start Date

    End Date

    24

    Risks
    Risk: Unavailability of resources

    #1

    Impact:
    M

    Preventative Actions: Communication, planning, securing resources


    Contingency Plans: Identify alternate resources to complete the project.

    Probability: L

    Impact: H

    Triggers: Miscommunication about objectives and new process


    Preventative Actions: Communicate early with stakeholders
    Contingency Plans: Gradually introduce change and roll-out of application tracking

    The following assumptions have been made in formulating the Project Charter for this project:

    Availability of resources in ER and CEIT to implement the project


    Alternatives

    Continue with inefficiencies in ER with printing and logging application/documents


    Other software (such as Taleo per user licensing model, more costly)
    In-house development Not right fit with architecture.

    Page 5 of 6

    Douglas College Ed. Tech. Project Charter

    ER Applicant Tracking

    Training

    Training provided by the vendor to develop and host applicant tracking


    Internal training to post and track applications by ER
    Internal training for end users of applicant tracking

    Documentation

    Technical documentation
    User Guide to post applications
    User Guide to process applications by end users

    Timeline/Milestones
    Milestones
    Functional requirements for hosted solution is defined
    Development of applicant tracking is complete
    ER Training and Documentation materials are produced
    Communication and changeover to new applicant tracking process is complete

    Due Date
    2009.06.15
    2009.08.30
    2009.08.30
    2009.08.30

    Page 6 of 6

    You might also like