Compiled Reports From 57th JCRC AY1314

57th JCRC, King Edward VII Hall
Annual General Meeting Report

KING EDWARD VII HALL
National University of Singapore

ANNUAL GENERAL MEETING
Reports from the 57
th
JCRC
8.30pm, 10
th
September 2014
Dining Hall

Annual Report from President 2013/2014

AY 13/14 has been a year of many firsts for KEVII. The term started off well with the President and
Vice- President being elected before the next academic year. The full team was also recruited and
formed before the academic term started. This was a significant change as compared to previous
years as it allowed the JCRC to focus on planning and alignment of goals during the summer holiday.
It also allowed the team to bond and get to know each other which resulted in a more cohesive and
positive working experience. With a full team formed during the holidays, the team had the time to
plan and start new initiatives which we believed benefitted the hall.
What does the President do?
The President oversees the entire committee and leads the JCRC in the running of the hall matters.
In addition, the President serves as the main point of contact with the SCRC as well as NUS
administration staff such as OSA. Internally, the President sets the direction and guides the entire
team to ensure that all aspects of hall run smoothly. The President ensures that the SCRC is updated
and seeks their advice on matters of the hall as well as various decisions. Externally, the President
serves as a representative of KEVII on the NUSSU as well as to the Hall administration to give
feedback, representing the hall residents. This is to ensure that the voice of the hall residents are
heard in the grand scheme of things.

Restructuring of the 57
th
JCRC:
There was some minor reshuffling of the positions on the JCRC. The Publications Secretary post was
combined with the Public Relations Secretary to form the Publicity and Marketing Secretary (PMS)
role which was helmed by Goh Kai Xiang, who did a fantastic job. It was combined to bring the media
sector as well as the Hall Publicity Board (previously known as Hall Marketing) under one head to
allow both sectors to leverage off each other. Initially there was a search for an assistant for Kai
Xiang to share the workload of a combined post but due to the lack of a suitable candidate, Kai Xiang
heroically shouldered the role.
The Social Secretary role was also renamed and evolved into two position, the Internal Affairs
Secretary and Welfare secretary. This was helmed by the esteemed Zhang Xifan and reliable Wang
Zhiting respectively. This split was done so that each head could properly focus on both their
respectively sector. The Internal Affairs Secretary is in charge of the block committees as well as the
committees that take charge of internal events of KEVII. The Welfare Secretary naturally took care of
all things welfare. From food to cleanliness surveys, the welfare secretary took care of all things
concerning the welfare of residents. On top of that, a new focus was to care for the international
students to help them have an easier time settling in.
The other roles remained the same as the 56
th
JCRC. Vice-President role was helmed by the capable
Hon Qi, Honorary General Sectary by the honourable Ong Jiamin, Finance Secretary by the shrewd
Chew Si En, Culture Secretary by the learned Julian Tay, Sport Secretary by the magnificent Michelle
Kwek, Assistant Sport Secretary by the athletic Chen Yuan Dong and Productions Secretary the
outstanding Guo Zihe.

Financial Matters:
As the 57
th
JCRC was formed early before the start of the term, the JCRC was able to do a few rounds
of budget discussion with the various CCAs to understand the needs of the CCA and allocate
accordingly. Hence, the CCAs were requested to submit budget proposals as early as the holidays. As
per previous year, close to $40000 was allocated to all the CCAs. This included coaching and trainer
fees for Cultural CCA such as Dance and Wushu. While most CCAs did not get the full amount they
proposed, cuts were done to non-essential items, equipment or reduced coaching hours which the
sectors head have agreed on with the CCA leaders.
In deciding the final budget allocation, much effort was given to the needs of the CCA as well as the
overall needs of the hall. The 57
th
JCRC tried as best as possible to give all CCAs as much as was
necessary. For certain CCAs, due to a high number of proposed coaching hours which was a
significant cost, we reduced the hours based on needs and performance and captains input.
Masters List:
From the experience of the 2012/2013 Master Lists exercise, it was shown that the subjective
exercise caused much confusion amongst residents. Admittedly, while the selection of successful
candidates can never be truly objective, the 57
th
JCRC came up with a guideline for the selection of
candidates to make the process as objective as possible. The sectors heads in charge of CCAs came
together and consulted CCA leaders to come up with a set of criteria that each sector was looking for
in a Master Lists candidate. This culminated in a guideline released before the Masters List exercise
so that applicants could be clear what the JCRC was looking for. Each candidate were then scored in
accordance to the guidelines published.

New initiatives:
I would like to highlight certain new initiatives that the 57
th
JCRC embarked on and the rationale
behind it.
Project Recognition: During the holidays, project recognition was started to give recognition to our
CCA leaders who have dedicated their time and effort to the success of the hall. KE Vision were of
tremendous help as they organised the photo-shoot for all CCA leaders while KE Design helped with
the design of the posters. This culminated with all CCA leaders photos being hung up in the dining
hall.
Welcome Dinner: The traditional FHD 1 was shifted forward to the first week of semester 1 and was
organised by the 57
th
JCRC. This was done to rebrand FHD 1 as a sort of welcome dinner for the
residents. It was a good time for the SCRC and JCRC to share their plans for the year ahead. Also as it
was held early on in the academic year, the turnout was exceptional and probably one of the highest
for formal dinners. It is recommended that this tradition continues. Fortunately, the senior- junior
date tradition was incorporated this year, which the 57
th
JCRC was regrettably not able to implement
due to time constraints.
Hall Leaders Summit: The 57
th
JCRC also organised the Hall Leaders Summit where all the hall
leaders were gathered for a 2 hour session in the Communal Hall. The main objectives was for the
JCRC to get feedback from the Hall Leaders on various issues as well as brief the hall leaders on
administrative procedures for finance and other things. It was a fruitful session as the JCRC managed
to collect feedback and suggestions from the Hall Leaders.

Leadership Workshop: As leadership transition was identified as a factor for the continuity and
success of hall leadership, the JCRC decided to organise a leadership workshop for the incoming CCA
leaders. Current CCA leaders were invited to nominate and identify future leaders to send for the
workshop. The main objectives of the workshop was to first equip them with leadership skills to help
cope with their future position. It also served as a platform for future leaders to get to know each
other to aid more collaboration. Lastly, it also allowed the JCRC to share their experience as to what
to expect for their term ahead.
Movie Night: This year also saw the first ever Movie Night. With the support of the SCRC, we booked
a movie theatre at Marina Square for the screening of Captain America. This was done as a thank
you to all residents for their dedication to the hall. Hall leaders were given complimentary tickets
while hall residents got the tickets at a highly subsidised rate.
Recreation Room: After almost 2 terms of planning, the recreation room was renovated and fully
refurbished. There is a mini home theatre system as well as new games and equipment for residents
to relax and chill.
Hall Supper: After studying residents habits in hall, the JCRC realised that supper was an integral
part of all residents life. In addition, all other halls had a supper booth which catered for students
late night hunger pangs. For KEVII, the nearest supper spot was a 5-minute walk to PGP or a 10-
minute uphill /downhill walk to NUH. Thus, the 57
th
JCRC attempted to bring in a supper vendor as a
welfare initiative for the residents. The Raffles Hall vendor was roped in where he bought in popular
supper fare that was a staple in Raffles Hall. This was well received and the hall should look towards
a permanent fixture. However, it is admitted that there are many obstacles to overcome such as
hygiene issues as well as the regularity of customers for the supper vendor for it to be sustainable.
Communications
Emails and updates: In an effort to streamline publicity, we implemented a once a day email digest
where we complied all publicity material into a daily digest sent daily. This was done to minimise
spam. Furthermore, KE HPB also regularly did a once a week calendar update in an effort to reach
out to residents and remind them of ongoing activities.
Social Media: We also looked into the revamp of the use of social media which resulted increased
use of social media for outreach by the HPB. In addition, the 57
th
JCRC regularly updated their FB
page. The KEVII website was also refreshed with the help of the KE Web design team.
Look Out and Learn (LOL):
For completeness sake, while the 57
th
JCRC did not have a specific focus on the LOL campaign, it was
a given that we continuously strove to learn from the good practices of the other halls. The 57
th
JCRC
enjoyed a close relationship with the other halls of residences and regularly discussed possible new
practises that was relevant. This established relationship was made possible by the CRUX camp held
during September that OSA organised for all the JCRC of the various halls.

Conclusions:
This year was a year of many new initiatives and changes. We hope that residents have had a great
year and we wish the following JCRC all the best.

Acknowledgement:
The 57
th
JCRC have had a very fulfilling term and would not have been able to do it without the
various parties. First, on behalf of the JCRC, I am very grateful to all residents for the support and
enthusiasms that you have continuously given for new initiatives and being receptive to changes.
Secondly, a big thank you to all the Hall Leaders. Thank you for being co-operative and supportive,
without which we would not have been able to carry out many of our new projects.
Thirdly, a big thank you to the Hall staff, Johnny, Jackie, Wei Fuen and Zainal. You guys have been a
great help to ensure that everything has ran smoothly and assisted in all ways to make our
experience a pleasant one.
Fourthly, I would like to thank Hall Master and all RFs. Thank you for the continued support and
advice and being receptive to the new ideas we brought on board.
Lastly, I would like to thank the 57
th
JCRC. I could not have asked for a better team. Each and every
one of you have been invaluable. As our working relationship comes to an end, we can now enjoy
our friendship.

Prepared by,
Mr. Kong Xie Shern
President
57
th
Junior Common Room Committee

Annual Report from Vice-President 2013/2014

The role of the Vice President is to assist the President in enforcing the constitution, overseeing the
JCRC and ensuring the smooth running of the hall. Aside from administrating the KEVII Internal Points
System (KEIPS), the Vice-President also supervises the running of the Merit Awards Board, Rag and
Flag, Elections Committee as well as Chingay.

KEVII Internal Points System (KEIPS)

As KEIPS is still a very young system (est. AY 2011/2012), the JCRC constantly reviews the system to
ensure the competency of the system.

1. Top 4 CCAs used for readmission to KEVII to include one CCA that is of a different category

Previously, a member would be eligible for readmission into hall as long as he/she participates
in any of CCAs list under the Pre-requisite CCA. This rule was scrapped to make way for a new
requisite that sees residents joining CCAs across different categories. This is to broaden the
hall experience for residents and to encourage greater interaction across different categories
of CCA.

2. Minimum Attendance Rule

Members who did not fulfill the minimum attendance of 20% for that particular CCA, will be
removed from the members list. These members will therefore not be eligible for any
performance points or outstanding performance points.

After monitoring the attendance logged by hall leaders for one semester, we realized that
some CCAs had members with zero or poor attendance (i.e. less than 20% of total attendance
clocked). Some hall leaders would remove inactive members on their own accord whilst
others allow these active members to remain on the members list. This could post problems
during the submission of KEIPS points as some hall leaders may give sympathy points to
these inactive members.

A member would be awarded full attendance points when their attendance reaches the
minimum required of 80% for that respective CCA. Conversely, if an individual fails to attain
at least 20%, he/she should be awarded zero attendance points. The attendance rate of 20%
was agreed upon to be a bare minimum to validate a members commitment to the CCA. A
minimum attendance rule was then proposed by the JCRC and endorsed by SCRC.

Although we anticipated that the rule might cause certain unhappiness, we felt that it is
imperative to implement it before the submission of points to OSA in order to accolade
deserving residents. The 57
th
JCRC would like to express our sincere apologies to the hall
residents for the late implementation of the rule.

As this is a new rule, appeals were expected during the KEIPS appeal period. Out of all the
appeals received during that period, only two were pertaining to the minimum attendance
rule. Both were given a waiver namely due to medical condition (not known to the CCA leader
previously) and SEP commitment.

3. Special considerations

i. KE Media sector (KE Vision, Motion and Press)

Due to the nature of the CCAs mentioned above, the Minimum Attendance Rule is not
able to properly justify their commitment; there are no maximum hours to base the
percentages on. Hence, the solution adopted this academic year was to use a point per
hour system. The JCRC sector head and CCA leaders agreed that an average of 1 point
would be given for every 4 hours of commitment (meeting / coverage / editing).
Performance and outstanding performance points were awarded based on the
commitment of the members as well as the quality of their work.

ii. Committee size that is smaller or equals to 10

CCAs like Chinese Drama steering committee and Project Mada will adhere to a different
set of percentage distribution for Outstanding Performance Points as stated in the
following:

Committee size > 10 Committee size 10

1 point Up to 10% 1 point Up to 20%
2 points Up to 20% 2 points Up to 40%
3 points Up to 30% 3 points Up to 20%

4. Ticket Bonus Points (DND)

Individuals who had purchased tickets for 2 out of the 3 listed events (i.e. XQRJ Grand Finals, Hallplay
and DND) will be awarded 4 bonus points. As DND typically occurs after the submission of KEIPS points
to OSA for readmission into hall in the following academic year, computation of ticket bonus points
works on a trust basis. In AY13/14, several individuals were found to exploit this trust system. Room
Draw points of these individuals were deducted as a form of punishment. Incoming JCRC should
consider preventive measures so as to counter residents from exploiting this loophole.

IIVEK System 2.0

This year, the Internal Information Verification Kontrol (IIVEK) System went through an overhaul
with the expertise of Mr. Yeo Jun Zhi Gerald and Mr. Foo Fang Hau. The makeover included additional
filters to reduce the administrative workload during the submission of points to OSA. Also, as IIVEK
2.0 is an extremely adaptable and extendable system, more components could possibly be added in
the future such as logging of attendance. With IIVEK 2.0, we are even closer to establishing a one-stop
portal that is able to handle all administrative matters within KEVII. We are extremely grateful to
Gerald and Fang Hau for sacrificing their precious time in revamping IIVEK. Their great contribution
would benefit KEVII for years to come.

CHINGAY

In AY 2013/2014, the six halls responded to the request of the Peoples Association to put up a joint
performance representing NUS for Chingay 2014. This is the first time that King Edward VII hall took
part in the planning process of Chingay, with Mr Yin Jianan taking up the role of Finance Director in
the Chingay main committee. Our hall was in charge of all finance transactions as well as the sourcing
of float sponsors for the joint collaboration.

It is a pity to note that due to the short notice of the collaboration as well as the tight productions
schedule in semester 2; our hall was unable to provide manpower for dancers as well as engineers for
the collaboration. Perhaps, future collaborations could be make known earlier to better facilitate the
recruitment of members as seasoned participants of Chingay such as Kent Ridge Hall and Sheares Hall
held recruitment for Chingay since semester 1.

RAG & FLAG

This year, KEVII hall once again partnered with Raffles hall for Rag 14/15. Compared to past years Rag,
we were able to see closer working relationships between halls prior to the actual work in June 2014
due to the possibility of Chingay 2015. A general theme and color scheme were agreed amongst the
6 halls for the ease of unification of the props for Chingay 2015.

This years Rag team was fortunate to have Ms. Lim Siew Fen (KEVII alumni) back to conduct lessons
on cladding of props to our fresh cladding artists. Under the leadership of Ms. Lim Lour Chiee and Mr.
Sem Zhi Yu, the RHaKErs put up a stunning performance during the recent Rag display.

Additionally, NUSSU introduced Carnival sales as an optional component to participating bodies to
raise funds for the Flag Shield Competition. Under the leadership of Ms. Ooi Pei An, KEVII hall partook
in Flag via tin cans as well as the carnival sales and ultimately, clinching bronze in the Flag Shield
Competition.

Acknowledgements

I would like to express my deepest gratitude to the following groups of people who were indispensable
during my fulfilling term.
1. To SCRC, who selflessly shared their wisdom and experience during SCRC-JCRC meetings.
2. To all staff of KEVII, for putting their 101% to ensure that everything is good and running in
hall.
3. To all hall leaders, who worked hand in hand with us to ensure that hall calendar is nothing
short of excitement.
4. To the 56
th
JCRC, for all their advice and guidance to make hall a better place.
5. To Mr. Yeo Jun Zhi Gerald and Mr. Foo Fang Hau for committing their precious time and
expertise in revamping IIVEK.
6. To 57
th
JCRC, for being the most impartial group of people that I have ever worked with. I
could not ask for a better team.
7. To all KEVII-ans who have the passion and heart to serve hall.

Prepared by:
Miss Hon Qi
Vice-President
57
th

Annual Report from Honorary General Secretary 2013/2014
General comments
The roles and responsibilities of the Honorary General Secretary include preparing meeting minutes
for SCRC-JCRC meetings, JCRC meeting and the Annual General Meeting, as well as to ensure
information from the JCRC and hall leaders is disseminated to residents in a timely manner. In
addition, the Honorary General Secretary assists in administrative matters of the JCRC, including
Vacation Stay Subsidy, KEIPS and CCA attendance. The Honorary General Secretary is also in-charge
of planning of the Mock Room Draw and Final Room Draw. In addition, it is the duty of the Honorary
General Secretary to update the JCRC noticeboard, as well as to plan and execute the Annual
General Meeting.

New initiatives / changes
1. Compilation of emails
This year, publicity emails from Hall Leaders were compiled into a daily digest, in a bid to streamline
publicity efforts and increase readership of hall emails. Emails were also preceded with a quick
summary for ease of reading. However, this has inadvertently contributed to increase in size of
individual emails sent.
With the help of KE Vision as well as the Publicity and Marketing Secretary, the Honorary General
Secretary email header was created to increase the vibrancy of the emails. Hall crests, however,
were retained in important official emails as per last year.

2. Room Draw System
Room Draw was conducted separately for residents and successful Masters List applicants, to allow
sufficient time for the Masters List Committee to conduct interviews and consult Hall Leaders.
Changes were also made to the Room Draw system to increase the efficiency of Room Draw. In
addition, live updates of the room plan and block quotas were also projected for the residents to
reduce crowding around the Room Draw Board in order to improve the flow. The new system
helped to decrease delays in data entry by the JCRC and allowed us to provide residents with real-
time updates during Room Draw.

3. CCA attendance
CCA attendance continued to be monitored online, but hall leaders were no longer required to
submit a hardcopy version of CCA attendance. In addition, validation of attendance records by the
CCAs respective Resident Fellows was removed as well. This was not only to reduce the workload of
the hall leaders, but also to give hall leaders more trust as well as to foster greater ownership of
their CCA.

4. Hall Event Calendar
With the implementation of Whats Up This Week! (WUTW) by Hall Publicity Board (HPB), residents
were updated of hall events weekly. Apart from Facebook posts by HPB, WUTW was also sent out in

emails at the start of the week to allow residents to access information on the weeks happenings at
their fingertips, in place of the Google Hall Event Calendar previously found on the KEVII website.

5. Vacation Stay Subsidy
Vacation Stay Subsidy forms were moved online this year. However, this created confusion for some
residents. More email reminders could perhaps be sent in the future. Residents were also no longer
required to report their actual holiday CCA involvement in multiple forms at the end of the vacation.
This has unfortunately resulted in more errors during subsidy compilation, but all mistakes were
thankfully corrected during validation by residents.
Recommendations
It would be advisable for the Honorary General Secretary to seek possibilities in streamlining
administrative portals in the future, for instance integrating CCA attendance, Room Draw into the
IIVEK online system.
More communication channels can also be explored, especially for dissemination of important
information to residents. For example, important deadlines for validation of CCA hours, points as
well as hall stay application can be put up on KEVIIs Facebook pages to ensure all residents will
receive such information.
Acknowledgements
I would like to extend my gratitude towards SCRC for their support and invaluable insights during
meetings, as well as the Hall Office staff for their understanding and guidance on many occasions
throughout this year. I would also like to thank the 56
th
Honorary General Secretary for her help and
advice.
I would like to thank all Hall Leaders for the prompt submission and replies, making administrative
work much easier. Special thanks goes to KE Vision for their help for the email header.
I would also like to thank all KEVIIans, who had to bear with my email spam.
Last but not least, this journey would not have been possible without the trust and support from
fellow 57
th
JCRC members throughout the past year. This has been truly a humbling and rewarding
experience.

Prepared by,
Miss Ong Jiamin
Honorary General Secretary
57
th

Annual Report from Financial Secretary 2013/2014

During the term of office, the Financial Secretary
Oversees the Finances of the Hall, pertaining to all student activities, except the OCIP teams
and Block Committees
Allocates and manages the finance budget to the respective student bodies, working closely
with the sector heads in JCRC
Prepares and submits the JCRC Proposed Budget for the two budget terms, from 1
st
October
2013 to 31
st
March 2014 and 1
st
April 2014 to 30
th
September 2014 respectively, to the
University Office of Financial Services (OFS)
Acts as a Liaison Officer among the JCRC, External Vendors, Hall Office and OFS, regarding all
of the JCRC financial matters.
Prepares and submits the receipts and reimbursement forms to the Hall office for approval.
Hall Office will submit the these documents to OFS for execution
In line with the emphasis on the funding of the Sports and Fitness Cluster over the past 2 years, we
have channeled sufficient funds to assist in the growth of the biggest cluster in Hall. This includes
better equipment and coaching sessions. Furthermore, we have shown support to the Arts and Culture
Cluster by providing more coaching opportunities. In order to ensure an effective allocation of the
budget, the JCRC have discussed and reviewed all requests, and the sector heads have played a major
role in representing their respective clusters.

New initiatives brought up this year are the Alumni Coaching Fund (ACF) and Mid-Year Budget Review.
The ACF is created to thank the Alumni who have been coaching the CCA(s) for free, over the year.
We hope to appreciate them and encourage more Alumni to contribute back to hall. The Mid-Year
Budget Review has allowed all Hall leaders to review their allocated budget and expenditure, free up
their budget, and propose for more if necessary. Funds are re-allocated to better fit the needs of every
CCA.

With effect from Academic Year 2013/2014, as requested by SCRC, printing funds will be allocated to
all CCAs according to their respective printing needs. Every CCAs representative needs to record down
in the printing logbook, each time he/she prints in the Hall Office. All CCAs are responsible to ensure
that they keep within the budget allocated. This action is to prevent misuse/overuse of Hall Office
printing facilities.

Recommendations

It is important for the incoming Financial Secretary to step up during the start of summer vacation to
handle the finances of the vacation CCAs. This would be a good time to learn and prepare for the
upcoming Academic Year.

I would recommend the Financial Secretary to appoint an Assistant Financial Secretary or create a
Finance team to assist him or her for the year. As the administrative work is very heavy for the
Financial Secretary, with additional help, the Financial Secretary would be able to better monitor and
manage the flow of funds and work even closely with the Hall Leaders to meet the needs of the
respectively CCAs.

In addition, I would like to emphasize the importance for the incoming Hall Leaders and Treasurers to
listen attentively to the financial briefing by the next Financial Secretary and be clear on the financial
procedures. This would minimize the hassle to re-brief Hall Leaders individually and delay the
reimbursements or other finance matters due to the mistakes that could be prevented.

Lastly, I would like to highlight to all incoming Hall Leaders to purchase the allocated items, in
particular the equipments, as early as possible. This is to ensure that your team can fully utilize these
equipments and maximize the effectiveness of training. Furthermore, please remember the items that
are allocated to you. This has been a common problem resulting in the delay or no purchase of the
items allocated.

Acknowledgements

I would like to thank all the Hall Leaders and Treasurers for acting in accordance to my requirements
when submitting receipts and invoices, answering my questions and doubts, and patiently waited for
the reimbursements. I appreciate the effort taken by some of you who tried to meet my schedule to
discuss or settle finance matters. It has been a joy working with every single one of you.

I would also like to express my heartfelt gratitude and appreciation to Ms Angeline Kwek and the SCRC
for the immense support and faith in us. The extended financial support has greatly benefited the Hall
and student population. I would also like to extend my gratitude to Ms Lam Wei Fuen and the Hall
Staff for the assistance and guidance in my work, despite being busy with the Hall Administration. It
has been a pleasure working with and learning from you.

Finally, I would like to sincerely thank the 57
th
JCRC for working closely with me to meet the needs of
the sectors, bearing with my stinginess towards every single cent, and constantly supporting me in my
work. No words can describe how thankful I am to be part of this team. Special thanks to the 57
th
JCRC
President, Mr Kong Xie Shern, for adhering to my countless requests for your signature and opinions.

Once again, I would like to thank all of you from the bottom of my heart. My term would not be so
fulfilling and successful without all of you. Thank you.

Prepared by,
Miss Chew Si En
Financial Secretary
57
th

Annual Report from Sport Secretary and Assistant Sports Secretary
2013/2014

The Sports Cluster comprises of the sports in hall, the Sports Management Committee (SMC) and is
headed by the Sports Secretary and Assistant Sports Secretary.

The responsibility of the Sports Secretary is firstly, to oversee the Sports activities within the hall,
next, to liaise with the other halls regarding all Inter-Hall Games (IHG) related matters, and lastly, to
be the link between the Sports Council, IHG Convening Committee, and the Sports Captains, as well
as the relevant Hall Personnels i.e. Junior Common Room Committee (JCRC) and Senior Common
Room Committee (SCRC). This includes the administrative matters of the Sports, such as collating the
Attendance and KEIPS from the various Sports Captains, drafting the IHG schedule and settling
disputes that arise during the duration of IHG. The role of the Sports Secretary in the Sports Council
is to represent and safeguard the interests and rights of our hall and at the same time, to ensure
integrity and fairness of the Games during IHG.

The role of the Assistant Sports Secretary is to assist the Sports Secretary mainly regarding the
internal sporting affairs within the hall. This includes supervising the Sports Management Committee
in their efforts to encourage IHG support. The Assistant Sports Secretary of the 57
th
JCRC also
undertook the responsibility of overseeing the Alumni Relations Committee (ARC) that was not part
of the traditional jobscope.

Main Projects/Achievements

1. Inter-Block Games (IBG)

IBG for AY13/14 was an event organised by Sports Management Committee headed by Timothy
Tan. IBG was held in weeks 2, 3 and 4. The games were generally well-received with greater publicity
compared to previous years with the use of social media and many agreed that IBG promotes both
intra-block and inter-block interaction. Despite the largely positive feedback, some voiced out that
the duration of the games was too long. Although IBG was planned to be shorter than the previous
years, inclement weather made it difficult to do so. In an attempt to shorten the duration, the plan
was to request captains of the more commonly played sports to withdraw from IBG but it was
unsuccessful.

The IBG T-shirts were partially sponsored by the SCRC and residents could purchase it with only $5.
Many KEVIIans donned the shirts as they represented their block to participate in the Games and as
they supported fellow KEVIIans. Due to some miscommunication with the SCRC, the slogan on the
IBG T-shirt had to be amended after the Games commenced.

Recommendations:

More efforts should be taken to shorten the duration of the next IBG as it can be physically draining
for the Residents. A suggestion is to allow males and females to play the same game i.e. the male
team play the first half while the female team take the second half. This can reduce the duration of
the Games without compromising on the number of sports played.


2. IHG Attire

IHG Supporter T-Shirt

Hall residents were asked to submit their designs to the SMC for a chance to display their work on
the T-shirts that everyone would be wearing while they were supporting our sports teams. Next, all
hall residents were then asked to vote for their favourite design on Facebook. This was an important
step that the JCRC took as they believed that the hall residents would be the ones wearing the T-
shirts and should have a say in their favourite design. The SCRC was also consulted for their opinions
and they agreed with the residents choice. It was beneficial to continue to tradition of involving the
Residents in designing and choosing of the design as it empowers the Residents, and gives them a
say in what they prefer. In the end, the well-thought design, We The Kings by Nicholas Lim was
selected and he received feedback from the SCRC and the JCRC, and patiently made changes
accordingly. At the Games, it was heartening to see the Residents in the IHG Supporter T-shirt,
cheering and showing their support for fellow KEVIIans.

IHG KEVII Jersey

Similar to the Supporter T-shirt, and IHG Jersey design competition was launched, allowing residents
to have a say. There were numerous designs were received by the Sports Management Committee
and the designs were put up for residents to vote. Finally, the emergence of the winning design by
our very own KE Design team, Gan Kar Yee, allowed IHG representatives to don on a jersey of a
different design from the past two Inter-Hall Games. This new design also saw a customisation of
colour panels that was thought by the SCRC to be a good initiative.

The same design was also printed in black for sports like Handball, Volleyball and Soccer that require
their Keeper/Libero to have a jersey of a differentiated colour from their team.

In addition, avenues for sponsorships were explored but yielded no result.

Recommendations:

The bulk of IHG Supporter T-shirts and KEVII Jerseys should be printed earlier in view of possible
printing errors or delays and a second batch could be sent for printing at a later date for the
returning Student Exchange Programme (SEP) seniors and new incoming residents. It is also
beneficial to continue to explore sponsorship options, possibly with the KEWOC (King Edward
Welcoming Orientation Camp) marketing committee.

3. IHG Support

This year, one of the goals was to increase support effort for KEVII players during the Games. SMC
came up with many ideas to boost the IHG spirit within hall, among the Residents, in an effort to
encourage KEVIIans to cheer fellow KEVIIans on at the Games. This brought a transformation to the
hall, from both stairs leading up to KEVII Hall from the bus terminal and the Science Faculty. The
most evident change was in the Dining Hall where team boards of the 30 Sports, with photos of
players, hanging all around to increase recognition of the teams. The majestic skyscraper stood at
the back of the Dining Hall to remind players of KEVIIs current IHG standing and at the same time,
motivate both Residents to be part of the Games in whatever way possible.

Recommendations:

The effort by SMC was commendable and should continue on in the future to raise the awareness of
IHG. This also hypes up the Games and gets Residents into the IHG spirit.

4. Attendance

The Sports Secretary was in charge of collating attendance for all trainings, which was then
delegated to the respective Sports Captains. The attendance was used for the allocation of the King
Edward VII Internal Points System (KEIPS) points accordingly. The Sports Secretary and the Assistant
Sports Secretary split the work to supervise and ensure the integrity of attendance recording, which
was crucial in subsidy and KEIPS point allocation. The Sports Secretary was the one documenting
and tabulating the records in the Sports sector with help from the Honorary General Secretary of the
57
th
JCRC.

However, what was done differently this year was the abolishment of hardcopy submission of
attendance, together with the removal of validation of attendance record by the respective Resident
Fellows. The idea behind this was to trust hall leaders more and giving them a greater ownership of
their teams.

Recommendations:

This system worked quite well and should continue on for the next Academic Year.

5. Graduation and Alumni Appreciation Night

This year, the Assistant Sports Secretary of the 57
th
JCRC also undertook the responsibility of
overseeing the Alumni Relations Committee (ARC). Alumni Relation Committee was headed by Ms
Yin Yue. Newsletters that designed by ARC were sent out every other week, with the aim of updating
exciting events happening in hall and past news. This was part of our efforts to engage the alumni
and encourage to participate in hall events. One of the main events organized by ARC was the
annual Graduation & Alumni Appreciation Night, to show appreciation for the graduating seniors
and welcome back the alumni. The Graduation & Alumni Appreciation Night fell on 17 April 2014.
ARC had changed the timing from the usual Friday night to a Thursday night so as to avoid clashes
with public holiday and weekends. Each graduating senior received an exclusive KEVII bear
sponsored by SCRC and a booklet filled with wishes from fellow hall residents as farewell gifts.
Sponsored graduation gifts from NUS Office of Alumni were presented at the same time. Lastly, a
cactus with small note from 57
th
JCRC was also given to show our appreciation for the graduating
seniors.

Recommendations:
It would be better for ARC to start planning for Graduation Night during mid-semester 1, allowing
more time for them to change any idea if the initial ideas are not feasible. Also, ARC can plan to have
the KE mascot, MyKE, as the graduation soft toy for the graduating seniors. ARC can plan events
involving the alumni, encouraging them to participate in the hall events and feel that they are still
part of the KE family.

Team KEVII

AY 13/14 saw a slight increase in the budget allocated to KE Sports as compared to that of AY 12/13.
The money was distributed among all the sports to purchase more training equipment and to hire
coaches to the sports that proposed it.

A. Training

As with the previous year, the use of Communal Hall, Multi-Purpose Court and Tennis Courts were
shared by the various CCAs in Hall. Foreseeing potential conflict due to the limited venues for
training, the Sports Captains had to propose their preferred training time slot and venue. After
which, the Sports Secretary did a preliminary round of venue allocation and held a meeting for
Sports Captains to iron out any persistent conflicts regarding the venues. Another round of venue
allocation was done for the vacation stay, together with the production committees and cultural
societies. In addition, a Whatsapp group comprising the Sports Captains was created to facilitate
communication between them, also serving as a platform for swapping slots for usage of venues.
The Captains were always amiable and shared their slots when the need arose.

During the December vacation, full subsidy was given to sportspersons who clocked more than 80
hours of training. 75% was given to those who clocked between 60 and 80 hours while those who
clocked between 40 and 60 hours were eligible for 50% subsidy. This incentive aimed to encourage
participation in training sessions during the holidays leading up to IHG, when the bulk of the training
occurs. This scheme made it convenient for players when training sessions continued late into the
night, as they were more able to afford Hall Stay during the vacation. The subsidy was also a way to
appreciate residents for their time and hard work for Hall. In addition, the JCRC also bought sports
drinks for the teams as a token of appreciation for their efforts.

B. Coaching

The main reason behind the increment of Sports budget was increased number of sports proposed
for coaching, with some sports requesting for more coaching fund compared to the previous year.
AY 13/14 also saw a new initiative of Alumni Coaching Fund, in particular for Squash, where an
alumnus came back regularly to help coach the team. This fund was to show our gratitude to him for
sacrificing his time and raise the standard of skills of the Squash team. Coaching was initiated by the
Captains at the start of the Academic Year with Netball hiring a coach, on top of the sports that had
coaching the previous year, namely Badminton, Floorball, Tennis and Touch Rugby.

Undoubtedly, a significant sum was invested but the teams with coaches felt that it raised the level
of game play significantly and have benefited from coaching. Players could also develop their
personal skills and technique to a whole new level. Together with a team that is willling to put in the
hours and sheer physical hard work, a coach will definitely bring the team to greater heights, not just
in tangible results at IHG but also the future development of the team. With coaching, KEVII Netball
team broke away from the tradition of 5
th
/6
th
placing and entered the Semi Finals, catching other
halls by surprise. The other teams might not have seen an improvement in rankings for IHG but it
was evident to supporters that they brought their respective games to a different level, to one that
was more professional, and it was only a matter of time before KEVII teams reap their fruits of
labour. If possible, the extension of this privilege to more sports will definitely enhance the sporting
scene in KEVII in the long run.

C. Inter Hall Games
Our hall managed to maintain our ranking at 5
th
this year. 12 teams fought their way into the Semi
Finals while the Road Relay (Female) Team exceeded expectations to clinch the Silver! Our Table
Tennis (Female) Team did KEVII Hall proud by clinching the Gold, breaking KEVIIs Gold-less
tradition of uncountable years. KEVII also produced the overall Sportswoman of the Year, Kwee Yi
Ning. Kent Ridge Hall threw everyone off-guard by emerging Champions this year, breaking the
tradition of Eusoff Hall coming in first. Indeed, IHG 13/14 was one where many traditions crumbled
and succumbed to surprises.

Working in the Sports Council with the Sports Directors of the other Halls was a one-of-a-kind
experience, especially when it came to settling disputes. Sometimes, a Halls interests can stand in
direct opposition of the values the Sports Council pledged to uphold, for example, the case of Kent
Ridge Floorball (Female) Team which was eventually brought up to the Board of Directors,
comprised of the six Hall Masters. Disputes were long and often unpleasant and messy. However, it
was KEVIIs stand to be impartial and do what was best for the Games, looking at things from a
broader perspective and to be caught up in fighting for the sole interest of KEVII or any of the other
Halls, whose Sports Director became our friends. It was challenging at times but we held in mind the
goals and expectations of the Sports Council from the beginning of this season: To uphold the
integrity and spirit of the Inter Hall Games and to run the Games to the best of our ability for the
hostelites.

During the planning of the Games, the responsibility of the planning the IHG schedule from scratch
was awarded to the Sports Council by the Convening Committee at a later stage, catching all
Sports Directors by surprise.

A hotly debated decision would be the continuation of IHG 13/14s rule of reduced percentage of
IVP a team could send. The Sports Council continued with this rule to ensure residents who may not
be as proficient at the Sport, are also given the chance to play and excel in the Games. In other
words, this was opening more opportunities of the Games to the Halls.

A major amendment to the Rules and Regulation for IHG 13/14 was that Residents who did not live
in Hall in Semester 1 could not play for Hall in Semester 2 with the exception of Returning Seniors i.e
those who went on SEP. To circumvent this problem, the Sports Council decided on two deadlines to
send in the Hall Residents List for both semesters 1 and 2 was a hotly debated topic before the start
of the season. The rationale for having two deadlines was to prevent Halls from poaching Inter-
Varsity Players (IVP) to reside in the respective Halls for just one semester with the sole purpose of
improving the standard of play of the team. It was agreed that by allowing players who enter Halls in
Semester 2 to participate in IHG, many players who trained hard during the semester one would be
deprived of the chance to represent hall because of another player who may have a better skill set
but have not trained with the Halls team. On the contrary, this also meant new residents who were
not poached for the purpose of IHG, were deprived of the chance to represent their Halls at the
Games. However, keeping in consideration the history of frequent occurrence of poaching, we
decided that the two deadlines had to be put in place i.e 1 deadline in second half of semester 1 and
another in the beginning of semester 2.

Recommendations:

KEVII should continue keeping the stand of reduced proportion the team that could be made up of
IVP to uphold the fairness of the Games and increase opportunities for all Residents. The Sports
Council could also think of better ideas to prevent halls from poaching players.

New Initiatives

The Sports Management Committee worked with KE Titans, which is KEVIIs Cheerleading Squad, to
makeover the halls gym. The purpose of the makeover was to refurbish the gym to serve the
residents better. With the support from SCRC and JCRC, more equipment was purchased and the
gym was given a fresh coat of paint.

Acknowledgements

To Hall Master and SCRC for their unwavering support.
To staff of Hall Office for their guidance and help in many administrative processes.
To the 57
th
JCRC for their support and understanding.
To the Sports Secretary and Assistant Sport Secretary of the 56
th
JCRC for their advice and guidance.
Members of the SMC for their commendable effort and hard work.
All the Sports Captains for their coorporation and commitment.
Players from all 30 teams for their blood, sweat and tears, hours of dedication and sportsmanship.
Residents of AY 13/14 who have supported the sports sector in one way or another, cheering on
fellow KEVIIans at the Games.

Prepared by:
Miss Kwek E-Jyn Michelle
Sports Secretary
57
th

Mr. Chen Yuan Dong
Assistant Sports Secretary
57
th

Annual Report from Culture Secretary 2013/2014
I. General Comments
I oversaw the management of 9 CCAs within the Culture sector i.e. Amplitude, Band, Choir,
Cheerleading, CMB, Dance, Music Ensemble, Wushu, Xinyao.
The academic year of 2013/14 saw the Culture sector soaring to greater heights. Leaders and
members were passionate about their own CCAs. They dedicated a significant amount of time and
effort into starting new initiatives/ delivering more impactful performances at various platforms
II. Milestones
1. Rebranding of Internal Cultural Night (ICN) to Night of Arts (NoA)
Historically, there were 2 major culture performance platforms i.e. External and Internal Cultural
Night. However, ECN was stopped many years ago, leaving only ICN as the main highlight of the
culture scene in hall. As such, we rebranded ICN to NoA as we not only want to showcase our own
culture CCAs but also to celebrate talents that may not classically fall into specific groups/ CCAs in
hall. For our first year, we had several additional performances including a ukulele sing-along and a
pop-and-lock solo.
2. Open mike/ dinner concerts
Last year, 2 of our CCAs i.e. KEnsemble and Xinyao collaborated with our very own Culture
Management Board (CMB) to bring entertainment to our otherwise routine dinner times. They
performed song medleys to the dinner crowds and this initiative received good response from
KEVIIans and even the SCRC. In my opinion, this initiative illustrated the creativity and dedication of
our CCAs and will hopefully continue for years to come and even include more CCAs.
3. Combined hall productions
As per past years, our hall has always been heavily involved in the combined hall productions
between the 6 NUS halls, namely Dramafest, Amplitude, Dance Uncensored and Rockfest.
However, last year, a new production i.e. ENCORES, a music ensemble performance, was introduced.
While our very own KEnsemble is relatively new in the scene, they performed excellently and drew
praise from the crowd. Now, our ensemble comprises of artistes specializing in a myriad of
instruments such as violin, cello, guzheng, flute and many more.
In addition, the other production that deserves special mention is none other than Amplitude, a
chorale performance. Every year, KE helms the organization of this performance and this year, the
Amplitude team executed the whole event superbly. Despite several setbacks initially, they were
able to capitalize on the new Utown Auditorium 2 location and had a showing to a full house.
Audience can even attest to people sitting on the stairs during the night.

4. Greater involvement in NUS Open house
Compared to the previous years, the Culture CCAs sent 3 performances i.e. Cheerleading, Wushu
and Band for last years open house. With regards to Cheerleading, despite the limitations imposed
on us (on the type of stunts allowable), we were still able to deliver a power-packed 2-minute
performance. For wushu, they showcased interesting concepts such as one-on-one battles and a
variety of weapons display.
5. External performances
The CCAs also showed initiative by organizing their very own performances either within or out of
NUS. Some examples are Xinyao which performed at RUNNUS and Wushu at several nursing/ old
folks home such as St. Lukes/ Ren Ci. All of this tells us that the leaders and members of our CCAs
take what they do seriously and even go beyond what they are required. Indeed, this is very
commendable.
III. Culture CCAs
1. Amplitude
Once again, the Amplitude team of KE was able to organize a tremendous show in 2014. Likewise,
the committee mostly comprised of freshman under the guidance of previous head, Gareth. There
were also representatives from the other 5 halls helping out in several aspects of organization such
as publicity, tech support, manpower etc. Despite only taking up the role several weeks in, the head
last year was able to learn on the job and trouble-shoot along the way. In addition, last year was the
first year where Centre for Fine Arts (CFA) has withdrawn sponsorship in view of limited financial
resources. The team was able to acquire an alternative venue (UTown Audi 2) with a fee waiver and
hire external vendors to overcome lighting and sounds limitations. Most importantly, last year had
the best crowd with full house (>460 people) attending, some not even from NUS.
Recommendations:
- To give greater recognition to Amplitude committee in terms of hall points so that they will
feel more empowered
- To book the UCC hall earlier as some people still preferred the old UCC theatrette
2. Band
Band has once again performed well last year. They had numerous internal and external
performances with some new opportunities like performance at Starbucks @YIH. They also
continued maintaining good ties with band alumni to inculcate a sense of belonging and also
improve their performance and organization via feedback.
Recommendations:
- To reinforce their logbook for equipment loans
- Continue finding newer opportunities to perform
3. Cheerleading
Last year, in view of several cheerleading accidents, the OSA instituted a regulation limiting most
Cheerleading CCAs in NUS in terms of their ability to perform stunts. KE Titans was also affected,

being given a recreational status. Despite this, they still managed to deliver fun-packed
performances at NoA and NUS Open House and have done us proud.
Recommendations:
- Currently, they are in the midst of appealing against the recreational status such that they
can perform more sophisticated stunts
- Attempt to participate in external competitions for more exposure
4. Choir
This year, choir experienced an issue in the aspect of continuity as few seniors from past year
rejoined Choir. Despite this, they managed to perform 2 major events and were a crowd favourite
during Amplitude, performing a medley from Les Mis. They also boosted their vocal performance
through the expertise of a KEVII alumnus.
Recommendations:
- Consider performing during open mikes to increase experience/ exposure to showcase their
talents
- Inculcate a sense of belonging to ensure continuity in future leadership
5. Culture Management Board (CMB)
Kudos to CMB this year for striving hard and even outperformed themselves. They were resourceful
by proposing several changes. Despite some audio limitations, they created their very own audio
cables which helped in the operation of most major performance in hall. They also sacrificed a lot of
time supporting other events run by CCA through manning the AV instruments. The 2 open mic and
NoA are also commendable efforts shown by CMB. All in all, they did a tremendous job.
Recommendations:
- To ensure proper AV training for new members to ensure continuity of technical skills in
members
6. Dance
This year, we were able to bring in a resident choreographer to provide proper training to our
dancers. They performed superb pieces for both NoA and Dance Uncensored with new budding
choreographers within the freshies. The team also continued their annual Dance Camp which had a
good response from non-dancers as well.
Recommendations:
- To seek newer avenues to perform so that they can showcase their talents
7. Music Ensemble
Despite being only 2 years old, KEnsemble has done us proud. They has consistently been able to
recruit many talented musicians into their midst and performed at 8 events for the whole of last
year. This year, they participated in the inaugural ENCORES and managed to shine despite being
relatively new. Their status was elevated to the intermediate category to recognize their hard work
throughout the year.

Recommendations:
- Continue incorporating novel musical instruments into their repertoire
- Continue their good effort
8. Wushu
Compared to last year, wushu has definitely improved significantly in terms of recruitment and
performance standards. They performed in 6 events in total last year and came up with new
choreography most of the time. While the coaching fees are still slightly expensive, they were able
to ration the financial resources and purchased several new equipment. They also continued
performing at nursing homes as charity performance which is a good initiative by the members.
Their hard work was acknowledged and their status was elevated to the intermediate category.
Recommendations:
- Consider allowing wushu to own safety mats to promote ownership and efficiency during
trainings
- Maintain ties with alumni to promote continuity in advice and additional coaching for
subsequent years
9. Xinyao
Xinyao has consistently tried to promote an appreciation of Chinese classical and pop music through
self-recorded/ arranged songs. They continued to perform both internally and externally for the
whole of last year and ended the year by releasing their very own album Lang Hua. In addition,
they received an upgrade in their song recording device last year and had their status elevated to
intermediate too.
Recommendations:
- To continue participating in song-writing or singing competitions to improve their
experience.
IV. Recommendation for the future
In general, I feel that the Culture scene in hall is more vibrant. Despite the limitations imposed on
each CCA leaders, they are able to come up with innovative ways to push the boundaries of their
CCAs. However, like all things in life, there is always room for improvement or like the saying we
can only more forward from here.
1. A seamless SINGLE performance incorporating all CCAs for NoA
Last year, we explored the idea of a single, unified storyline incorporating performances from all the
Culture CCAs during different segments of the story. However, due to time constraints, we were
unable to execute this idea. The idea behind this concept is such that the various Culture/
Productions CCAs will be able to forge closer ties amongst each other and this will promote further
goodwill and cooperation in the future.
However, I do acknowledge that while this is an interesting idea, it may not be feasible in the next
year but perhaps in the year after that.
2. Greater involvement in Open mike/ Dinner concerts

Currently, the only 2 CCAs that performed during Open mike/ dinner concerts are XInyao and
KEnsemble. Perhaps, other CCAs can also take this opportunity to showcase their internal talents. In
addition, there are many KEVIIans who have hidden talents but may not have an opportunity to
perform. This can be a good starting platform for interested individuals/groups.
V. Acknowledgement
I would like to thank the various Culture CCA leaders that I have had the pleasure to work with:
Matthew (Amplitude), Sophia and Jasmine (Band), Kee Wei (Cheerleading), Sherene (Choir),
Cheyenne and Gareth (CMB), Grace, Kelly and Si en (Dance), Elanor and Zi Qian (Music Ensemble),
Yanxu and Mingjing (Wushu) and Bao Xiao and Danhong (Xinyao)
I would also like to thank the 56
th
JCRC for their advice and help, the 57
th
JCRC for going through this
thoroughly eye-opening journey together with me and the SCRC for their unwavering support
throughout our 1 year tenure.

Prepared by,
Mr. Julian Tay Cheong Kiat
Culture Secretary
57
th
Junior Common Room Committee (JCRC)

Annual Report from Productions Secretary 2013/2014
General Comments
The Production Cluster encompasses all three major productions: Chinese Drama, Hall Play and Xin
Qing Rong Ji (XQRJ) Regional Chinese Song Composing Competition. All the three productions have
delivered successful performances and all of them have explored more possibilities to cooperate
among themselves as well as with other Culture CCAs.

Innovation and Achievement
Chinese Drama:
First of all, during recruitment, Chinese Drama tried to engage students from different backgrounds
and had a breakthrough in creating a diverse representation of the CCA in terms of nationalities.
Secondly, acting workshop and drama screening were introduced in last academic year to provide an
opportunity of drama exposures for all KEVII residences. To take this step further, Chinese Drama
proposed a Master Class, where a professional theatre artist, Mr. Alvin Chiam, was invited to
conduct a 2-day workshop for selected members who are keen on acting.
Furthermore, faced with the challenge that frequent scene changes with contrasting sets layout
during performances, the director decided to keep all scene transitions visible to audience. As a
result, more implicit message was actually delivered through the facial expression and acting of mass
actors (stage hands/crews). The final performance was proved to be impressive with such highlights
of the creative idea.
With much efforts put into public relations, Chinese Drama has reached out to many external
organizations including Lian He Zao Bao, Chinese Drama groups from Raffles Institution, Hwa Chong
Institution, Victoria Junior College and Hong Kong University of Science and Technology, as well as
certain NUS CCAs such as NUS Harmonica Orchestra and NUS Rondalla. With a greater impact
on/out of campus and cooperation with other counterpart CCAs, they managed to secured NUSSU
fund as well as sponsorships from other prestigious corporations.

Hallplay:
The Odd Couple by Neil Simon from Broadway was staged for AY2013/2014. Hallplay members
displayed perseverance and great teamwork, successfully putting up a sensational play.
In addition, a few new ideas on publicity were explored. The creation of a viral game was played
within hall during the first semester to promote the play. Although the game was not fully
implemented due to time and other constraints, the idea itself is without doubt highly innovative.
Moreover, the publicity team incorporated rigorous use of the social media into publicity, such as
actively engaging hall residents as well as potential audience on Facebook and pouring more effort
to design different versions of posters, which creating a more pervasive impact on potential
audience around the campus.
Furthermore, the marketing department was very resourceful and obtained a new main sponsor
SASA, which provided them with not only makeup artists and makeup for cast, but also
complimentary face masks for the audience. At the same time, there was a drastic reduction of
budget consumption with the enhancement on cost control.

Finally, two impressive performances were delivered on 24
th
, 25
th
January 2014. The light-hearted
comedy was a hit with the audience, especially for students and people in the same age group as the
characters.

Xin Qing Rong Ji (XQRJ):
The 16th XQRJ Regional Chinese Song Writing Competitions Grand Final was held in UCC Hall on
16th February 2014. Attracting singers from Singapore and Malaysia, XQRJ has a wide reach to the
public and received 140 original song entries, which was a 40% increase compared to the previous
year.
The first highlight of their production this year is successful fund raising as well as cost control. To
clear the misperception on the poor financial sustainability of XQRJ, the intensive marketing this
year secured more than $12,000 cash sponsorship from external parties and finally generated a
surplus of $1586.42.
Furthermore, collaborating with The Art House, 16
th
XQRJ organizing committee initiated a new
publicity event called New Word Order. They invited the Top 3 participants from 15th XQRJ for song
performances and a sharing session about original song writing experiences with the pubic crowd in
The Art House Chamber. This event helped to raise the profile of XQRJ as well as KEVII to the general
public and allowed the crowd to learn more about original Chinese song writing.
Moreover, Facebook Campaign was another newly attempted publicity event to attract more
audience and reach out to social media users. With the incentive of lucky draw prizes, this campaign
was a great success where the committee found a new effective way of collaboration with their
sponsors.

Combined Efforts within Productions:
With the introduction of collaborations among different productions last year, new initiatives were
further carried out.
As stated above, Chinese Drama invited a professional theatre artist to conduct a 2-day workshop
for selected members keen on acting. To fully utilize coaching resources, Hallplay cast candidates
were also invited to participate in the Masters Class. Apart from learning acting skills from the
professional trainer, the workshop also promoted bonding among Chinese Drama and Hall Play
members. After two days of interaction, many have become friends and learned to appreciate each
others effort in their preparation for the annual production.
In addition, to carry on the tradition of contact sharing as well as joint workshops from last year,
resources and materials such as wood, paint and cosmetics, were also mostly sponsored by common
suppliers so as to achieve meaningful reduction of cost and time.

Cooperation with other Culture CCAs:
To nurture closer relationships among productions and culture CCAs, Chinese Drama and XQRJ
reached out to several culture CCAs in hall for collaborations on several activities.
Chinese Drama worked with Beyond Social Service for a one-day charity event. Jointly organized
with KEVII Wushu, a total 18 members went down to perform at an activity center for children from
underprivileged families in Whampoa Community. Similarly, during the charity event Music
Without Boundary organized by XQRJ, besides the performances by XQRJ Finalists, KE Wushu team
members also put up a magnificent show of Chinese martial arts for the audience.

In addition, both Chinese Drama and XQRJ have also searched for opportunities to cooperate with
Xinyao this year. For example, XQRJ could open a few entries for Xinyaos composition pieces to
their preliminary round of the competition. Also, Chinese Drama had considered the possibility of
collaborating with Xinyao for theme song compositions this year. Although these initiatives were
eventually not implemented this year, it is definitely worth further exploration.
Float Room Maintenance:

Power tools as well as manual instruments were maintained and purchased for sets building
purposes. Old leftover spoilt tools were cleared from the float room with the assistance of hall staff
together with set building crews of the production teams. The usage of safety boots was also
monitored at the same time. However, the usage of float room could have been better coordinated
during December vacation when all the productions were busy with building their stage sets. The
monitoring of float room equipment during rag period could also be improved this year.

Recommendations for the Future
Overcome the Hurdles of Combined Sponsorship:
Although the concept of combined sponsorship was brought up by previous productions/special
project secretaries a few years ago, the implementation of this idea always encountered various
obstacles, mainly due to manpower allocation and fund distribution. To secure some large-scale
foundations, it may be better to apply as a group of productions (KEVII Production Group) rather
than a single production. Furthermore, productions can even collaborate with other culture CCAs in
hall to form a KEVII Cultural Group so that there may be higher chance to gain support from some
organizations. Most importantly, how to evenly distribute the workload as well as fund acquired
among all the CCAs involved is the key to put this idea to practice. In the future, JCRC could help to
lead the discussion among all the participating productions/CCAs. In this sense, not only will CCAs be
able to secure more sponsorships from large-scale foundations, collaborations among different CCA
groups can also be enhanced.

Production Tickets Bundle Sale:
Given that our hall is the only hall that has three major productions every year, and there is bonus
points awarded for purchase of production tickets in KEIPS, to purchase a ticket bundle which
comprises tickets for different productions should be beneficial for both hall residents and
productions. On one hand, hall residents can enjoy a discounted price of the tickets for different
major productions in hall and gain the bonus points accordingly at the same time; On the other
hand, productions can better utilize the cross-selling technique to help each other attract more
audience and thus, boost their ticket sales. However, the implementation of this idea also requires
collaborations among the ticketing departments of respective productions, and the coordination of
JCRC as well.

Manpower, Equipment and Venue Coordination:
There were conflicts among productions regarding manpower, equipment as well as venue clash.
These conflicts could be resolved with more communication between CCAs beforehand. For
example, manpower clash was frequently happened between Chinese Drama and XQRJ since both of
them required talents from a similar talent pool. In this case, leaders from each production could

discuss in advance on the manpower requirement during rehearsals as well as regular activities.
Similarly, both Hallplay and Chinese Drama may require the same equipment as well as venues for
set building during December vacation. More communication between the sets building/dcor
heads from both sides could avoid such conflicts. The JCRC could also be more actively involved in
coordinating the whole process.

Sharing Sessions among Productions:
All three productions have existed for more than 10 years and hence delivered tens of outstanding
performances to the public. Therefore, JCRC could organize production sharing sessions
bimonthly or half-yearly, where all the three productions are able to introduce/update their
experience to the rest. By conducting such sharing sessions, productions can learn more about each
others working styles and performance characteristics, and thus leverage upon each others
capabilities. This could also potentially strengthen ties between different Productions.

Logbook System for Float Room Maintenance:
There was always lack of protocols as well as standard procedures for the regular maintenance of
float room. A logbook system can be set up to track the usage of various power tools inside the float
room, and a duty roster could be used for float room cleaning. Once the responsibilities of different
periods on float room usage are assigned to a specific person/team, the control and management of
equipment as well as materials will be more systematic and traceable. In addition, JCRC should be in
charge of the overall surveillance of the logbook system to monitor the maintenance of the Float
Room

Acknowledgements
I would like to express my greatest gratitude to the following people:
Hall Master and the SCRC, for their patience, help and inspiration;
Hall office staff, for their assistance and encouragement;
My fellow members from 57th JCRC, for their understanding, support and friendship;
Chinese Drama, Hallplay and XQRJ production teams, for their passion, devotion and of course for
making my life easier by keeping to deadlines and proposals;
My friends, who have always been there for me and kept me going.

Prepared By:
Mr. Guo Zihe
Productions Secretary
57
th

Annual Report from Internal Affairs Secretary 2013/2014

The Internal Affairs Secretarys role is to oversee all CCAs and other activities within the hall that
involves residents internally, namely the five block committees, Dinner and Dance committee (D&D)
and the Malaysia Night organising committee.

General Comments

The internal affairs sector has done well this year. The five block committees were very cooperative
and constantly came up with social events and welfare for their blocks and even inter-block, which
helped in bonding blockers and KEVIIans alike together. D&D also did a good job in organising hall-
wide events like Formal Hall Dinner (FHD) as well as the annual Dinner and Dance.

Block Committees

Overview

Similar to previous years, each block was headed by a head and vice-head, other than E block, which
was co-headed by M. Unnaamalai and Stephanie Yeo. As both of them were final year students who
had busy school schedules, this exception was made to allow them to better manage their
schoolwork with hall activities. Block fund remained being capped at 15 dollars a semester, which
was used for block events, suppers and welfare. Block shirts and IHG supporters shirt were also paid
from the block fund for semester one and two respectively.

Each block committee has 20 members in total (inclusive of the block heads), of which are assigned
different roles and duties by the block heads. There are no fixed structures due to the largely
differing cultures of the five blocks, which required different roles and responsibilities of the block
committee members. However, it has been reflected that after a certain period of time, it is always
only a core group of members who will be doing the duties of the block committee.

In this academic year, the block committees organized traditional block suppers that provided a
platform for blockers to bond and interact. These suppers happened from fortnightly to monthly,
depending on the blocks. Combined block suppers and wing suppers were also being continued this
year.

Similarly, members from the five block committees came together with me to organize the annual
KEVIIans Day. KEVIIans Day was rebranded and re-conceptualised to be a formal hall dinner to
celebrate the success of the hall and her residents of past and present, as opposed to the
traditionally themed suppers at the communal hall of previous years. The Merit Awards Board (MAB)
awards, which were traditionally given out during Dinner and Dance, were given out during KEVIIans
Day too, after discussion with the MAB Head, Lee Bor Ray. Other appreciation and innovative awards
were also given out on that night. It was KEs 98th year anniversary and the theme for the night was
redtro (red plus retro). The turn out for the event was good, especially given that it was carried out
in a new way. A step up on publicity efforts and more interactive programme, though, could have
made this event a more exciting one.

Future Recommendations

1. A reduction in the number of block committee members so that that every member is put to
good use. This also ensures a fair allocation of KEIPS points at the end of the year.

2. The five block committees can have more collaboration to plan events that cater to more
KEVIIans and promote not just intra-block but inter-block bonding as a hall, while continuing on
the commendable efforts put into ensure block bonding.
3. A more fun and interactive, yet grand way of celebration could have been a better way to
celebrate the idea of KEVIIans Day, perhaps through a buffet style dinner, games and a prize
presentation. Due to time constraints this year, the SMC IHG Appreciation awards were given
out on KEVIIans Day. In future, this segment can be incorporated into the IHG appreciation
supper instead. As for MAB awards, it can still be included in KEVIIans Day, but should be
made grander. The idea of how KEVIIans Day should be carried out can be reconsidered
through feedback from the residents, and be planned such that most residents and alumni
would be interested to attend.
4. A social committee can be set up to be in-charge of planning various social events and festival
celebrations in hall. This would greatly ease some block committee duties and create more
platforms for residents to interact. Also, it is a good way to make hall life more vibrant. This can
be done in collaboration with other CCAs such as Hall Publicity Board (HPB), Block Committees
and D&D.

Dinner and Dance Committee

Overview

The D&D committee, led by the spontaneous Li Lingpeng, had done a great job this year. Both the
Formal Hall Dinner 2 as well as Dinner and Dance had a great turn out and were enjoyed by all
KEVIIans who attended. The committee also managed to secure large amounts of sponsorship from
the Social Development Network (SDN), which helped greatly in their fundraising efforts. Fundraising
activities organized by the D&D committee such as Valentines Day Rose Sales and Event gifts sales
(FHD gifts and Night of Arts flower sales) were also successful and provided a source of income for
the CCAs events. The theme for FHD2 and D&D was Masquerade and KEVillians respectively.


1. The committee may want to start looking for sponsorships earlier to increase chances of
securing one.
2. Publicity for Valentines Day rose sales can be done earlier to increase sales as many other OCIP
teams and fundraising teams in NUS will also be doing Valentines Day gifts sales.

Malaysia Night Organising Committee

Overview

The theme for this years Malaysia Night was Jom Kita Parti, meaning Cmon, lets join the party in
Malay. Freshmen Koh Zhao Ming headed the committee with help from the vice-head, Cheong Yuan
Xiang. As the event was pushed a week earlier, the committee had a tight planning schedule of only
less than four weeks. Despite the time constraint, they did a good job in getting sponsorships even
with the last minute replies and confirmation from the organisations, as well as programmes
planning as a whole, and should be commended on this. While there were quite a number of
KEVIIans who attended the event, many attendees were still non-KEVIIans Malaysian students from
the Malaysian students leagues and associations.



1. Previous committee head can help in sourcing for sponsorships and food/programmmes
logistics before the semester to secure certain funding as early as possible.
2. Publicity efforts can start earlier to raise awareness of this event through various means like
social media and dining hall (posters screening and performance) to KEVIIans. It would be
better if more KEVIIans could attend the event, given that it is planned by KEVIIans, held at KE
itself.

New Initiatives

Combined Halls Blood Donation Drive

This year, four halls (Eusoff, KE, Sheares, and Temasek) came together to organise a combined blood
donation drive in conjunction with the Red Cross over a period of a week at three different locations
(Eusoff, KE and Sheares). The directors-in-charge from the four halls JCRC as well as the
corresponding CCA (CIP/welfare-nature) heads were the main liaising persons from each
participating hall, with Eusoff Hall being the main hall-in-charge. I was mainly in-charge of liaising
with the other halls and Red Cross Singapore for KE as we did not have a main CCA in charge of this
event. KE Angels was approached for help in terms of publicity and actual day manpower.

The target for KEs blood donation drive was 100 units, which we unfortunately did not fulfill with
the mere 39 units collected. Admittedly, more publicity efforts could have been done both in hall
and outside hall (PGP, nearby faculties, etc.) in all forms (posters, emails and flyer distribution). This
could have been done better if KE Angels had full ownership of this initiative, meaning taking it as a
project under the CCA itself, which fortunately is happening this year with collaboration with the
Welfare Director, Sherlyn Ong.

KE Supper

We approached Uncle Vincent, caterer of Raffles Hall meals to sell supper at KE daily during the
semester one holidays, and was able to bring supper to KE in semester two. Supper food sold
included naans, fried rice and porridge. The supper came in two to three batches every night starting
from 10.30pm to 1am. This supper provided a good alternative for residents who may find it
troublesome to travel out of hall to get food when they get hungry at night. It has received good
feedback from the residents, and I would recommend this to be continued in the following
semesters or year to come. However, this project has been passed down to the next JCRC as we
handover and it is up to the 58th JCRC to discuss with Uncle Vincent and come to an agreement to
ensure this continuity.

Wi-Fi Pilot Test

In semester two, we piloted a Wi-Fi test in the entire E block under the supervision of the hall office.
Residents of neighbouring rooms shared configured routers to ensure speed and connectivity.
However, due to a series of miscommunication, a few issues surfaced while carrying out this project.
The routers were not configured the right way when they were purchased, and the training from the
NUS computer centre did not equip the block committee members involved sufficiently to configure
the routers. There were also a shortage of manpower in dealing with this problem, and hence,
causing many delays in problem shooting. The project was also carried out late into the semester

because of some delays in orders and training issues. Consequently, we faced difficulty in securing
the correct routers as the semester was approaching an end, and many residents were getting busy
with exams and projects.

This is a good initiative that would benefit all residents if it is successful. Should this project be
continued in future, I would recommend that the hall office hire student helpers who will then
undergo training to equip themselves with sufficient knowledge to be able to help with the set up
and troubleshooting of the routers. Specifications should also be communicated clearly to both Co-
Op (where the routers are purchased) and NUS Computer Centre so that proper training can be
provided.

Acknowledgements

I would like to thank:
1. Hall Master and the SCRC for their undying support and guidance to the JCRC;
2. Block Heads (Fang Qi, Sophia, Unna, Stephanie, Bor Ray and Philbert), Lingpeng and Zhao Ming
for their cooperation with the JCRC and the good work done in their CCAs;
3. KE Angels for providing support for the Blood Donation Drive;
4. Hall Office for always being friendly and helpful towards the JCRC;
5. All residents for participating in these social events actively;
6. Friends and family who helped and supported me in the past year;
7. And last but not least, the 57th JCRC for having faith in me, and being so supportive,
encouraging and committed throughout our term. It has been a good year with lots of
unforgettable memories and awesome experiences to keep.

Prepared by,
Miss Zhang Xifan
Internal Affairs Secretary
57
th

Annual Report from Welfare Secretary 2013/2014
During the term of office, the Welfare Secretary
- Supports CCAs, projects and events under the Welfare and Service Cluster
- Collects feedback regarding hall meals and welfare through regular surveys, analyses the
results and follows up with action when applicable
- Bonds groups of newcomers including new PRC scholars, exchange students, returning
seniors from SEP together with current residents
- Spearheads the recreation room renovation project with the support from Hall Master,
SCRC, JCRC, and fellow hall residents
- Liaises with external vendors for welfare support including holiday storage scheme and
supper
The Welfare and Service Cluster consists of the following CCAs: the two Overseas Community
Involvement Project (OCIP) Committees, Overseas Service Learning Project MADA, Welfare
Committee KE Angels, and Green Team. The Social and Welfare role in JCRC have been split in this
academic year to ensure better management of both clusters.
This report will be divided into 2 sections, namely the CCAs, and the Major Projects/Achievements.
CCA
KE Angels
KE Angels continued to expand their job scope this year. On top of dessert baking and various food
delivery services, KE Angels was involved facilities and event support, including blood donation drive,
maintenance of main lounge and study room, as well as revamp planning of recreation room. KE
Angels is growing towards a genuine welfare committee with the various projects engaged.
Future Recommendation
The maintenance of main lounge and study room received good feedback and is strongly
encouraged to carry out regularly. Since Uncle Vincents supper place has moved into KEVII, KE
Angels can instead, look into the delivery of other supper varieties. Welfare support during special
periods such as pre-examination time will be especially heartwarming for residents if the team finds
it manageable.
When working in projects involving more than two parties, such as the blood donation drive, clear
definition of roles and responsibilities should be confirmed.
OCIP Committees
KEVII has two OCIP Teams. Similar to the previous years, the teams dispatched to Cambodia and
Laos respectively. Both teams departed in late May and the trips took approximately two weeks.
Fundraising activities included Rag & Bone, and the annual RunKE event in collaboration with Sports
Management Committee. Comparing to last year, the teams paid additional attention to
sustainability of the projects, as reflected in their establishment of partnership with new host (by
Laos Team) and fundraiser (by Cambodia Team).

Other than the sustainability of the main OCIP project, teams may explore on the sustainability of
the local CIP collaboration. In addition, the two teams can interact more with each other, so that
they can learn from each other and tackle similar problems together.
Project MADA Israel Service Learning
Project MADA is a newly initiated, student-led overseas attachment with the Magen David Adom
(MDA) Ambulance Paramedics in Tel Aviv and Jerusalem, followed by sharing sessions and public
exhibition. Despite the high cost, the project received good feedback from all sectors in concern.
Project MADA will not be carried out in the coming year due to safety issues.
Green Team
Green Team is another newly initiated team to promote environmentally friendly lifestyle among
KEVIIans. In their first year of operation, Green Team set up recycling baskets and energy/water
conservation stickers all around hall, and represented KEVII for the first time in the Inter-hall
Environmental Awards (IEA).
Green projects are long-term projects. Effects may only show after a few years, yet that is exactly
why we shall give Green Team continuous support. Furthermore, given that the team is new,
members can explore more into new projects.
Major Projects and Achievements
Bonding Events for Newcomers
The following new initiatives were taken up during the AY:
- Welcome Dinner for SM2 Scholars
- Various bonding activities for exchange students
- Buddy system for exchange students
- International Students Newsletter
- Welcome Back Supper for new residents in Semester 2 (including exchange students and
returning seniors from SEP)
The key is to involve them into hall activities early. Help them adapt to the hall culture by inviting
them to hall events.
Holiday Storage
This year, we collaborated with a start-up company, Vault Dragon, for holiday storage. This is more
convenient and safer as compared to the previous scheme. One of Vault Dragons top management
is an ex-KEVIIan.

If the collaboration is to continue, feedback collection is necessary. JCRC should still be the quality
guard to monitor how external vendors handle our residents information, as well as the quality of
service.
Recreation Room
The Recreation Room went through a total revamp and was reopened in Semester 2. With the new
facilities and furniture, Recreation Room is now living up to its name and becoming the new
gathering corner of KEVII. Currently, there is a movie corner with projector and sofa, games corner
with board games and mahjong, and magazines for leisure.
Timer function should be added to air conditioners in Recreation Room to prevent abuse of the
room. Proper rules and regulations are yet to be clarified with residents. The unfinished projects
such as KEVII stories and other decorations be added in where appropriate.

Acknowledgements
I would like to extend my heartfelt gratitude to the following people:
1. Hall Master and the SCRC, who gave constant advice and support for the projects we wanted to
initiate;
2. My fellow JCRC team, without whom the achievements and projects would not have been in
place;
3. All hall office staff, who were always willing to help us;
4. All CCA leaders, always understanding and supportive, and successfully accomplished the vision
and mission of your respective team.

Prepared by:
Miss Wang Zhiting
57th Junior Common Room Committee
Welfare Secretary

Annual Report from Publicity and Marketing Secretary 2013/2014
During the term of office, the Publicity and Marketing Secretary
- Supports CCAs, projects and events under the Media and Publicity clusters.
- Ensures adequate media coverage for all major hall events
- Oversees internal and external publicity of hall and hall events
- Oversees the production of yearbook
The Media and Publicity cluster consists of the following CCAs, KE Vision, KE Motion, KE Press, KE
Web, KE Design and Hall Publicity Board. The publications and marketing role in JCRC have been
combined in this academic year to encourage collaborations between both clusters.
This report will be divided into 2 sections, namely the CCAs, and the Major Projects/Achievements.
CCA
KE Vision
KE Vision continued to provide top quality photography coverage for all major hall events. Before
AY13/14 started, key members went sent for an intermediate photography workshop. Upon
completion of the course, they passed down the knowledge acquired to the other members by
conducting weekly classes and occasional field trips. During the December semester break, they
conducted a photography camp, bringing members around Singapore to experience other forms of
photography that they do not get to try out in hall. They collaborated with the 57
th
JCRC and KE
Design for Project Recognition to recognize our hall leaders. In the second semester, they
experimented with providing on-the-spot photo-printing service during KEVIIans Day. This service
proved to be extremely well received and was made available at KEVIIs booth at NUS Open Day
13/14. Additionally, they collaborated with SMC to take individual portraits of all the athletes in hall
to create hype for IHG. After IHG season, they worked with KE Design to take CCA photos for use in
our yearbook.
To enforce deadline for coverage request. Several CCAs submitted coverage request for their events
at the last minute and it was difficult finding enough manpower at such short notice.
KE Motion
Other than providing videography coverage for hall events, KE Motion embarked on a mission to
upgrade its filming and editing competencies in AY13/14. A semiprofessional camera was purchased
to achieve this. In addition, a new training program was launched in semester 1 whereby members
underwent editing classes and they had to produce a mini-film at the end of it. The improvement in
quality can be seen from the various videos that were produced (e.g. FHD1 welcome video, SCRC
introduction video, Productions video, IHG recap video, etc.)
Continue to strive to improve the quality of work. Even though quality of the videos has improved
noticeably, it has yet to reach professional standards. This would most probably take a few more
years as it is unreasonable to expect such a huge improvement in a short period of time.

KE Press
KE Press consists of two divisions: the Chinese and English departments. Both continued to provide
top quality coverage for all major events in AY13/14. In addition, they published well-written and
often humorous articles on random topics, much to the residents delight. Collaboration between KE
Press and KE Design made it possible for some of these articles to be featured in our yearbook. In
semester 2, due to a change in Computer Centers requirement, our publication webpage was
transferred to the current http://www.kevii-blog.com/ with help from KE Web.
To enforce deadline for coverage request. Several CCAs submitted coverage request for their events
at the last minute and it was difficult finding enough manpower at such short notice. Better welfare
could have been provided for the writers, such as giving them media passes for some events so that
they could cover the event from a strategic view.
KE Web
KE Web undertook a major project in AY13/14 to revamp our outdated hall webpage. They managed
to complete this before the start of NUS Hostel Registration process. The revamp required
collaboration between them and KE Vision as the design of our new webpage required photographs
of the facilities in hall. The overhaul is very well received and provides a professional online presence
for KEVII hall.
Routine maintenance work must be carried out to ensure functionality of our webpage. Additionally,
proper handover must be done between the outgoing and incoming heads.
KE Design
KE Design main focus in AY13/14 was to produce our yearbook before the start of finals. They
managed to accomplish this, delivering the yearbooks to the residents during reading week. This was
a highly successful initiative, ensuring that a significant proportion of residents were able to get it
before they left hall for summer break. At the start of the academic year, KE Design organized an
illustrator course to ensure that they were proficient in using the design software. The course was
opened up to residents who were not members of KE Design as well. Other than working on the
yearbook, KE Design opened up their expertise to any CCAs that may require help with design work
such as Project Recognition together with the 57
th
JCRC and KE Vision and International Student
Newsletter with the Welfare Secretary.
To enforce deadline for design request. Several CCAs submitted design request at the last minute
and it was difficult finding enough manpower at such short notice. Fine tune timeline for production
of yearbook to allow more time for proofreading and printing.
Hall Publicity Board
KEVIIs hall marketing committee was renamed Hall Publicity Board (HPB) in AY13/14 to emphasize
on the job scope of their members. They adopted a two pronged approach to market KEVII; through
external events such as NUS Open Day to showcase the vibrancy of our hall; and internal activities
(e.g. Bus Supper) to inject more excitement into hall life. It has been a busy year for HPB and many
successful initiatives were launched. In semester 1, Whats up this week was created to ensure
that residents are aware of the activities in hall. Shortly after, 2 foosball tables were purchased and a
foosball tournament was organized. After recess week, our inaugural Bus Supper was held and the

overwhelming response encouraged HPB to organize Bus Supper II in semester 2. One of the major
projects undertaken by HPB was to take part in NUS Open Day 13/14. Preparations started in
semester 1 and months of preparations culminated in the success of the event. A mascot was
created in time for the occasion and this would not have been possible without the help from HPB.
Other than organizing events, HPB also took charge of our social media presence (Kay Ee Seven Hall
Facebook account, King Edward VII Facebook page and group). They ensured that news were
disseminated quickly within hall and upheld KEVIIs professional image online.
Although HPB has had many successes in the past year, it still requires much fine-tuning in areas
such as manpower allocation and event management. However, this is expected given that the CCA
is still in its infancy stage. This also suggests that HPB is capable of doing much more and they should
continue coming up with initiatives to make KEVII a more vibrant and highly sought after place to
stay.
Major Projects and Achievements
Project Recognition
Collaboration with KE Vision and KE Design to recognize hall leaders. Posters of the hall leaders were
designed and put up in the dining hall.
Conduct a few photo-shoot sessions within the first two weeks of semester 1 to ensure as many hall
leaders are included as possible.
Mascot - MyKE
A mascot was designed and purchased in time for NUS Open Day 13/14. An eagle was chosen as it
can be found on KEVIIs crest and is unique to us amongst the six halls. It is meant to use to rally
support from KEVIIANs during events.
Maintenance of mascot must not be neglected to protect KEVIIs image.
Webpage Revamp
KEVIIs official webpage underwent a revamp during December break. The new webpage has a
sleeker design and is more user-friendly.
Content must be updated regularly to ensure that webpage is relevant. Maintenance work must be
carried out often.
Mascot Naming Contest
A contest was organized to allow residents to have a part in KEVIIs history. Movie tickets were given
out to reward the winner who was chosen by the JCRC and SCRC.
Acknowledgements
I would like to extend my heartfelt gratitude and thanks to:
1. Hall Master and the SCRC, who gave invaluable advises and always being supportive.
2. My fellow JCRC members, for the encouragement, support, team spirit and trust.

3. Hall Office staffs for their assistance.
4. All KE Media heads and Ms See Shuting for their cooperation throughout the academic year.
5. Members of KE Media and HPB for their hard work and dedication.
6. All hall residents for their support during our term in office.

Prepared by:
Mr Goh Kai Xiang
57
th
Publicity and Marketing Secretary

KE VII Hall Financial Statement 2013/2014
CCA
AY 2012 / 2013 AY 2013 / 2014
Expenditure Requested Budget Allocated Budget Expenditure
Administrative Cluster
Election
Committee
- - - -
Merits Award
Board
$764.05 $700.00 $700.00 $523.65
Alumni Committee $661.90 $1,835.00 $335.00 $44.70

Media and Archive Cluster
KE Press - $520.00 - -
KE Vision $1,314.05 $2,000.00 $772.00 $474.00
KE Motion $394.80 $2,965.00 $30.00 $210.00
KE Design (+Web) $129.00 $22.60 $152.15 $129.55

Welfare Cluster
KE Angels $578.21 $1,250.00 $890.00 $578.21
Green Team - $150.00 $100.00 $82.89

External Relations Cluster
Hall Publicity
Board
$729.61 $435.00 $1,850.00 $782.14

Arts and Culture Cluster
Culture
Committee (CMB)
$506.45 $1,750.00 $250.00 $223.57
Band $130.17 $1510.00 $110.00 $101.40
Choir $364.30 $1,940.00 $400.00 $270.00
KE Dance $1,077.21 $800.00 $650.00 $674.88
KE Dance
(Coaching)
- $3,120.00 $2,080.00 $2390.00
Wushu - $138.00 $138.00 $138.00
Wushu (Coaching) $1,320.00 $1,680.00 $1,420.00 $1,500.00
Xinyao $460.65 $801.00 $350.00 $350.00
KE Titans $888.91 $255.00 $255.00 $255.00

KE Titans
(Coaching)
$900.00 $1,980.00 $1,680.00 $2115.00
KEnsemble $308.16 $1,700.00 - -

Sports and Fitness Cluster
Sports Committee
(SMC)
$664.08 $1,114.00 $262.00 $14.00
Badminton $370.00 $720.00 $720.00 $734.82
Badminton
(Coaching)
$1,720.00 $1,760.00 $1,240.00 $1,260.00
Basketball $514.43 $689.00 $669.00 $516.00
Handball $192.60 $46.60 $40.66 -
Floorball $913.00 $2,130.00 $920.00 $860.00
Floorball
(Coaching)
$3,700.00 $6,000.00 $4,000.00 $3,300.00
Floorball
(Conference)
$1,030.00 $1,115.00 - -
Frisbee $150.00 - - -
Netball $391.71 $215.00 $90.00 -
Netball (Coaching) - $2,100.00 $2,100.00 $1,900.00
Road Relay - $788.00 $48.00 -
Sepak Takraw - $50.00 $50.00 -
Soccer $637.63 $1,596.00 $632.00 $575.90
Softball $552.00 $1,172.00 $1,092.00 $657.00
Squash $819.00 $943.00 $243.00 $123.00
Squash (ACF) - - $200.00 $142.39
Swimming $100.00 $50.00 $50.00 -
Table Tennis $660.55 $2,244.00 $421.00 -
Tennis $215.00 $425.00 $425.00 $290.00
Tennis (Coaching) $1,600.00 $2,600.00 $2,000.00 $2,000.00
Touch Rugby $82.75 $1,110.00 $212.00 $180.00
Touch Rugby
(Coaching)
$2,850.00 $3,700.00 $3,700.00 $3,800.00
Volleyball $933.55 $2,240.00 $1,220.00 $852.00

Block Cluster
Block Council - - - -


Others
JCRC $362.95 - $400.00 $418.38
Malaysia Night $652.80 - $650.00 $528.75
Hall Play $1,700.00 - $1,730.00 $1730.26
XQRJ $1,700.00 - $1,700.00 $1869.63
Chinese Drama $1,700.00 - $1,700.00 $1688.66
Dinner and Dance $1,000.00 - $1,000.00 $1,048.00
KEVIIans Day $240.60 - - $279.00
Open Day - $3,075.67 $2,500.00 $1,849.30
IHG - $3,489.95 $2,300.00 $2,040.11
Amplitude - - - $138.30
IBG 2012 / 2013 $130.20
- - -
Welfare Bags $465.00
- - -
240 100-plus 1.5L
(IHG)
$400.00
- - -

The big difference in the proposed budget and allocated budget could be due to:
Proposal of welfare/comm. Tees: These items will not be approved.
Big Ticket items: These items may be considered as Hall equipment. It will be discussed with
SCRC. Upon approval, SCRC or JCRC will pick up the tab. If SCRC pays for the items, it will not
be reflected above

HALL PLAY 2013/2014 FINANCIAL REPORT
Income
JCRC $1700.26
SCRC $2,000.00
Sponsorship $200.00
Sales of Tickets $10,185.00
Total $14,085.26

Expenditure
Licensing, Performance Fees $510.00
Venue, Technical Rental $6,374.00
Ticketing $782.70
Welfare $724.75
Publicity $1,665.65
Set Building $825.85
Set Dcor $1,042.15

Costumes $218.35
Lights & Sound $13.18
Stage $213.20
Miscellaneous $189.30
Transport $723.10
Total $13,282.23

Profit / Loss $803.03

XIN QING RONG JI 2013/2014 FINANCIAL REPORT
Income
JCRC $1,869.63
Donations & Sponsorships $12,500.00
Sales $7,237.26
Production Workshop & Member Fee $2,345.00
Total $23,951.89

Expenditure
Grand Final Production $11,440.30
Grand Final Programme $3,119.50
Prizes $2,517.05
Publicity $4,163.90
Logistics and Welfare $955.09
Total $22,195.84

Profit / Loss $1,756.05

CHINESE DRAMA 2013/2014 FINANCIAL REPORT
Income
JCRC $1,688.66
Sponsorship and Donations $5,000.00
Masters Fund $2,000.00
EMCC Production Grant $400.00
Total $9,088.66

Expenditure
Administration $859.67
Costumes $2,068.16
Dcor $1,288.43
Sets $1,091.70
Publicity $2,895.43
Logistics $137.67
Welfare $717.95
Total $9,059.01

Profit / Loss $29.65


DINNER AND DANCE 2013/2014 FINANCIAL REPORT
Income
JCRC $1,048.00
SCRC (Venue rental and food) $8,827.50
Fund Raising $1,403.40
Ticket Sales $2,990.00
Sponsorship $5,000.00
Total $19,268.90

Expenditure
Publicity $275.30
Programmes $295.00
Pageant $1,501.50
Logistics $8,933.60
Others $2,800.00
Total $13,805.40

Profit / Loss $5,463.50

For all three productions: Fund allocated is $1,700.
For DND: Fund allocated is $1,000.
The slight difference in the final JCRC fund allocation for productions and DND is according to the
closest match of the receipts submitted by them as compared to the fund that was initially allocated
by JCRC.

Addendum
Please refer to the respective sector reports for Hall Inventory Report and individual CCA reports for
AY 2013/2014. There are no Annual General Meeting reports for the following CCAs:

Sports sector
Basketball (M)
Basketball (F)
Handball (M)
Handball (F)
Road Relay (M)
Road Relay (F)
Sepak Takraw
Soccer (M)
Soccer (F)
Softball
Swimming (M)
Swimming (F)
Table Tennis (M)
Table Tennis (F)
Ultimate Frisbee
Volleyball (M)
Volleyball (F)

Culture sector
Amplitude Committee
Committees
Chingay Committee

Compiled Reports From 57th JCRC AY1314

Uploaded by

Copyright:

Available Formats

Compiled Reports From 57th JCRC AY1314

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Compiled Reports From 57th JCRC AY1314

Uploaded by

Copyright:

Available Formats

57th JCRC, King Edward VII Hall

Annual General Meeting Report

Float Room Maintenance:

You might also like