Preparation of Papers in IEEE IEMDC 2009

for Publication in IEEE Xplore

J. Q. Author
IEEE Conference Publishing
445 Hoes Lane
Piscataway, NJ 08855-1331

Abstract-These instructions give you basic guidelines for

Magnetization (kA/m)
preparing camera-ready papers for conference proceedings.
15

I. INTRODUCTION 10

Your goal is to simulate the usual appearance of papers in an 5

IEEE conference proceedings. For items not addressed in these
0
instructions, please refer to the last issue of your conference’s -1 0 1 2 3 4 5
proceedings or your Publications chair. Applied Field (104 A/m)

A. Full-Sized Camera-Ready (CR) Copy Figure 1. Magnetization as a function of applied field.

Note how the caption is centered in the column.
Prepare your CR paper in full-size format, on US letter paper
(8 ½ by 11 inches). For A4 paper, use the A4 template.
Type sizes and typefaces: Follow the type sizes specified in
Table I. As an aid in gauging type size, 1 point is about 0.35 II. HELPFUL HINTS
mm. The size of the lowercase letter “j” will give the point A. Figures and Tables
size. Times New Roman is the preferred font. Position figures and tables at the tops and bottoms of
1) US letter margins: top = 0.75 inches, bottom = 1 inch, columns. Avoid placing them in the middle of columns. Large
side = 0.625 inches. figures and tables may span across both columns. Figure
2) A4 margins: top = 19mm, bottom = 43mm, side = 13 mm. captions should be centered below the figures; table captions
The column width is 88mm (3.45 in). The space between the should be centered above. Avoid placing figures and tables
two columns is 4mm (0.17 in). Paragraph indentation is 3.5 before their first mention in the text. Use the abbreviation
mm (0.14 in). “Fig. 1,” even at the beginning of a sentence.
Left- and right-justify your columns. Use tables and figures Figure axis labels are often a source of confusion. Use words
to adjust column length. On the last page of your paper, adjust rather than symbols. For example, write “Magnetization,” or
the lengths of the columns so that they are equal. Use “Magnetization, M,” not just “M.” Put units in parentheses.
automatic hyphenation and check spelling. Digitize or paste Do not label axes only with units. In the example, write
down figures. “Magnetization (A/m)” or “Magnetization (A ⋅ m1).” Do not
The paper should contain maximum of 8 pages and minimum label axes with a ratio of quantities and units. For example,
of 4 pages. write “Temperature (K),” not “Temperature/K.”
TABLE I Multipliers can be especially confusing. Write
TYPE SIZES FOR CAMERA-READY PAPERS
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Figure
Type Appearance labels should be legible, about 10-point type.
size
(pts.) Regular Bold Italic
B. References
6 Table captions,a table superscripts Number citations consecutively in square brackets [1].
8 Section titles, a references, tables, Punctuation follows the bracket [2]. Refer simply to the
table names,a first letters in table
captions,a figure captions, reference number, as in [3]. Use “Ref. [3]” or Reference [3]” at
footnotes, text subscripts, and the beginning of a sentence: “Reference [3] was the first …”
superscripts
Number footnotes separately in superscripts. Place the
9 Abstract
10 Authors’ affiliations, main text, Subheading actual footnote at the bottom of the column in which it was
equations, first letters in section cited. Do not put footnotes in the reference list. Use letters for
titlesa
11 Authors’ names
table footnotes (see Table I). IEEE Transactions no longer use
24 Paper title
a journal prefix before the volume number. For example, use
a
“IEEE Trans. Magn., vol. 25,” not “vol. MAG-25.
Uppercase
 Give all authors’ names; use “et al.” if there are six authors III. UNITS
or more. Papers that have not been published, even if they Use either SI (MKS) or CGS as primary units. (SI units are
have been submitted for publication, should be cited as encouraged.) English units may be used as secondary units (in
“unpublished” [4]. Papers that have been accepted for parentheses). An exception would be the use of English units
publication should be cited as “in press” [5]. In a paper title, as identifiers in trade, such as “3.5-inch disk drive.”
capitalize the first word and all other words except for Avoid combining SI and CGS units, such as current in
conjunctions, prepositions less than seven letters, and amperes and magnetic field in oersteds. This often leads to
prepositional phrases. confusion because equations do not balance dimensionally. If
For papers published in translated journals, first give the you must use mixed units, clearly state the units for each
English citation, then the original foreign-language citation [6]. quantity that you use in an equation.
C. Abbreviations and Acronyms IV. SOME COMMON MISTAKES
Define abbreviations and acronyms the first time they are
used in the text, even if they have been defined in the abstract. The word “data” is plural, not singular. The subscript for the
Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms permeability of vacuum0 is zero, not a lowercase letter “o.” In
do not have to be defined. Do not use abbreviations in the title American English, periods and commas are within quotation
unless they are unavoidable. marks, like “this period.” A parenthetical statement at the end
of a sentence is punctuated outside of the closing parenthesis
D. Equations (like this). (A parenthetical sentence is punctuated within the
Number equations consecutively with equation numbers in parentheses.) A graph within a graph is an “inset,” not an
parentheses flush with the right margin, as in (1). To make “insert.” The word alternatively is preferred to the word
your equations more compact, you may use the solidus ( / ), the “alternately” (unless you mean something that alternates). Do
exp function, or appropriate exponents. Italicize Roman not use the word “essentially” to mean “approximately” or
symbols for quantities and variables, but not Greek symbols. “effectively.” Be aware of the different meanings of the
Use an en dash (–) rather than a hyphen for a minus sign. Use homophones “affect” and “effect,” “complement” and
parentheses to avoid ambiguities in denominators. Punctuate “compliment,” “discreet” and “discrete,” “principal” and
equations with commas or periods when they are part of a “principle.” Do not confuse “imply” and “infer.” The prefix
sentence, as in “non” is not a word; it should be joined to the word it modifies,
usually without a hyphen. There is no period after the “et” in
a + b = c. (1) the Latin abbreviation “et al.” The abbreviation “i.e.” means
“that is,” and the abbreviation “e.g.” means “for example.” An
Symbols in your equation should be defined before the
excellent style manual for science writers is [7].
equation appears or immediately following. Use “(1),” not
“Eq. (1)” or “equation (1),” except at the beginning of a ACKNOWLEDGMENT
sentence: “Equation (1) is …” The preferred spelling of the word “acknowledgment” in
E. Other Recommendations America is without an “e” after the “g.” Try to avoid the
The Roman numerals used to number the section headings stilted expression, “One of us (R. B. G.) thanks …” Instead, try
are optional. If you do use them, do not number “R.B.G. thanks …” Put sponsor acknowledgments in the
ACKNOWLEDGMENT and REFERENCES, and begin Subheadings unnumbered footnote on the first page.
with letters. Use two spaces after periods (full stops). REFERENCES
Hyphenate complex modifiers: “zero-field-cooled
magnetization.” Avoid dangling participles, such as, “Using [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of Lipschitz-
Hankel type involving products of Bessel functions,” Phil. Trans. Roy.
(1), the potential was calculated.” Write instead, “The Soc. London, vol. A247, pp. 529-551, April 1955.
potential was calculated using (1),” or “Using (1), we [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
calculated the potential.” 2. Oxford: Clarendon, 1892, pp.68-73.
[3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
Use a zero before decimal points: “0.25,” not “.25.” Use anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
“cm3,” not “cc.” Do not mix complete spellings and York: Academic, 1963, pp. 271-350.
abbreviations of units: “Wb/m2” or “webers per square meter,” [4] K. Elissa, “Title of paper if known,” unpublished.
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
not “webers/m2.” Spell units when they appear in text: “…a Stand. Abbrev., in press.
few henries,” not “…a few H.” If your native language is not [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
English, try to get a native English-speaking colleague to studies on magneto-optical media and plastic substrate interface,” IEEE
Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
proofread your paper. Do not add page numbers. Annual Conf. Magnetics Japan, p. 301, 1982].
[7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.