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    Advance Request Form Format

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    kapil9850578943
    1) The document contains forms for a trust to request travel authorizations, advances, and summarize expenses. 2) The travel authorization form collects employee names, travel details, and approval. 3) The advance request form collects previous advance and expense details to request additional funds, and a schedule to estimate monthly expenses. 4) The summary of expenses form lists expenses incurred in a fortnight with supporting documentation for approval and accounting.

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    Advance Request Form Format

    Uploaded by

    kapil9850578943
    4K views9 pages
    1) The document contains forms for a trust to request travel authorizations, advances, and summarize expenses. 2) The travel authorization form collects employee names, travel details, and approval. 3) The advance request form collects previous advance and expense details to request additional funds, and a schedule to estimate monthly expenses. 4) The summary of expenses form lists expenses incurred in a fortnight with supporting documentation for approval and accounting.

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    1) The document contains forms for a trust to request travel authorizations, advances, and summarize expenses. 2) The travel authorization form collects employee names, travel details, and approval. 3) The advance request form collects previous advance and expense details to request additional funds, and a schedule to estimate monthly expenses. 4) The summary of expenses form lists expenses incurred in a fortnight with supporting documentation for approval and accounting.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    4K views9 pages

    Advance Request Form Format

    Uploaded by

    kapil9850578943
    1) The document contains forms for a trust to request travel authorizations, advances, and summarize expenses. 2) The travel authorization form collects employee names, travel details, and approval. 3) The advance request form collects previous advance and expense details to request additional funds, and a schedule to estimate monthly expenses. 4) The summary of expenses form lists expenses incurred in a fortnight with supporting documentation for approval and accounting.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    You are on page 1of 9

    LIGHT OF LIFE TRUST

    TRAVEL AUTHORISATION FORM

    Name Location Names of all


    employees
    Role/ Period of travelling with
    Designation Statement you to the same
    destination

    Departure Return Purpose Allowance as per Mode of Amount Approved Event/


    From To Project Donor
    Date Date of Travel HR Policy Transport in Rs. for Rs. Activity

    APPROVED
    SUBMITTED BY
    BY
    NAME

    SIGNATURE

    DATE
    LIGHT OF LIFE TRUST

    ADVANCE REQUEST FORM

    Name Location Form No.

    Designation Project

    Period of Donor
    Statement
    Event/
    SUMMARY Activity
    a Date of Previous advance received
    b Previous advance received in Rupees
    c Expenses during the fortnight as per Summary Sheet
    d Expenses estimated for the next fortnight
    e Balance in hand (b-c-d)
    Total Expenditure estimate for the month as per schedule
    f
    below in Rupees
    g Advance requested for the month in Rupees
    h Amount Sanctioned for the month in Rupees
    i Amount to be Sent this fortnight in Rupees
    j Amount to be Sent in next fortnight in Rupees
    Project Manager CEO Trustee
    Code No. Expense head Administrative Expenses
    Activity Expenses Details Amount Amount Remarks Amount
    Recommended Approved Sanctioned
    Purchase of Fixed Assets
    4030 Furnitures & Fixtures
    4040 Vehicles
    4050 Office Equipment
    4060 Musical Instruments
    Expenditure in respect of Properties
    90100001 Rates, Taxes & Cesses
    90100002 Repairs and Maintenance
    90100003 Salaries & Security
    90100004 Insurance
    90100005 Depreciation
    90100006 Rent
    Other Expenses
    90110001 Advertisement, Marketing & Promotion
    90110002 Bank Charges
    90110003 Conveyance
    90110004 Hire Charges
    90110005 Hospitality
    90110006 Lodging & Boarding
    90110007 Professional Fees & Consultancy
    90110008 Software Expenses
    90110009 Transportation
    90110010 Travelling
    90110011 Trustees' Meeting
    90110012 Website Expenses
    90110013 Newspapers & Periodicals
    Establishment Expenses
    90120001 Establishment Expenses
    90120002 Communication
    90120003 Office Maintenance
    90120004 Postage & Courier
    90120005 Printing, Photocopying & Stationery
    90120006 Repairs & Maintenance
    90120007 Salary & Bonus-Head Office
    90120008 Staff Welfare
    90120009 Utilities
    90120010 Honorariums
    90120011 Mobile Reimbursement
    Legal Expenses
    90140001 Legal Expenses
    Contribution & Fees
    90160001 Membership Fees
    Miscellaneous Expenses
    90180001 Miscellaneous Expenses
    Educational & Child Development
    90220001 Academic Material
    90220002 Child Welfare
    90220003 Children's Clothes
    90220004 Class Fees
    90220005 Conveyance of Children/Parents
    90220006 Conveyance on Home Visits
    90220007 Health & Medical Expenses
    90220008 Honorariums to Teachers
    90220009 Nutritious Food
    90220010 Salary & Bonus-Project Offices
    90220011 Scholarship
    90220012 School Uniform, Raincoats, Shoes
    90220013 Staff Recruitment & Training
    90220014 Books & Teaching Aids
    Total

    Total Amount in Words :

    Mode of
    Cheque No.
    Payment

    CEO TRUSTEE FINANCE


    APPROVED FOR SANCTIONED APPROVED FOR TALLY
    SUBMITTED BY
    PAYMENT FOR PAYMENT PAYMENT VOUCHER NO.

    NAME

    SIGNATURE

    DATE
    LIGHT OF LIFE TRUST
    SUMMARY OF EXPENSES FOR THE FORTNIGHT

    Name Location

    Designation Project

    Period of Statement Donor

    Event/
    Activity

    Date of
    Serial No. Description and Purpose of Expense Paid To Expense Supporting Nos. Amount in Rs.
    Incurred

    Purchase of Fixed Assets


    4030 Furnitures & Fixtures
    4040 Vehicles
    4050 Office Equipment
    4060 Musical Instruments
    Expenditure in respect of Properties
    90100001 Rates, Taxes & Cesses
    90100002 Repairs and Maintenance
    90100003 Salaries & Security
    90100004 Insurance
    90100005 Depreciation
    90100006 Rent
    Other Expenses
    90110001 Advertisement, Marketing & Promotion
    90110002 Bank Charges
    90110003 Conveyance
    90110004 Hire Charges
    90110005 Hospitality
    90110006 Lodging & Boarding
    90110007 Professional Fees & Consultancy
    90110008 Software Expenses
    90110009 Transportation
    90110010 Travelling
    90110011 Trustees' Meeting
    90110012 Website Expenses
    90110013 Newspapers & Periodicals
    Establishment Expenses
    90120001 Establishment Expenses
    90120002 Communication
    90120003 Office Maintenance
    90120004 Postage & Courier
    90120005 Printing, Photocopying & Stationery
    90120006 Repairs & Maintenance
    90120007 Salary & Bonus-Head Office
    90120008 Staff Welfare
    90120009 Utilities
    90120010 Honorariums
    90120011 Mobile Reimbursement
    Legal Expenses
    90140001 Legal Expenses
    Contribution & Fees
    90160001 Membership Fees
    Miscellaneous Expenses
    90180001 Miscellaneous Expenses
    Educational & Child Development
    90220001 Academic Material
    90220002 Child Welfare
    90220003 Children's Clothes
    90220004 Class Fees
    90220005 Conveyance of Children/Parents
    90220006 Conveyance on Home Visits
    90220007 Health & Medical Expenses
    90220008 Honorariums to Teachers
    90220009 Nutritious Food
    90220010 Salary & Bonus-Project Offices
    90220011 Scholarship
    90220012 School Uniform, Raincoats, Shoes
    90220013 Staff Recruitment & Training
    90220014 Books & Teaching Aids

    TOTAL

    PROJECT HO FINANCE
    BILL
    APPROVED ACCOUNTED
    SUBMITTED BY REGISTER
    BY BY
    ENTRY BY
    NAME

    SIGNATURE

    DATE
    PROJECT HEAD
    A/c Code
    (to
    Approved for Rs. be entered
    by
    Accountant)

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